001hi Lindsay just doing a sound check one too hold on let me turn up the sound hey Lindsay can you hear us I can can you hear me yes all right very good evening everybody uh Welcome to our business meeting uh like to call this meeting to order on March 17th at uh 6:02 p.m. to gibon elementary school um we'll start with the Pledge of Allegiance first [Music] all right um so we have to make a motion to add that right yes so I'd like to ask that we add L to our action items and that's to set a special meeting for April 7th which is normally our committee of the whole night um and that's really to start our discussions on the 2526 Financial uh budget so like to like to add that to
002the uh can I get a motion to add um action item L special [Music] meeting George first a [Music] AC all in favor I'm sorry all right okay um can I get a motion to approve the agenda I'll make I'll make a motion to approve the agenda May a second I'll second all in favor motion passes uh Mrs Elmer visitor recognition we have nobody that wants to speak however we have new reps see that thank you for coming in yeah okay they want to introduce themselves so I know who they are when yeah they they're gonna they're going to come on later we're gonna we're gonna let you listen to some Finance School Finance stuff first then we'll get you on board ladies good evening Lindsay we're GNA we We snuck up a little bit
003higher here okay all right let me share my screen here well she's pulling that up this is just a presentation of the revised budget for for this current school year go can you guys see can you see that okay we're good yep okay all right thanks for having me tonight so that we can talk about going over the budget um so one of the things that is important to know about the budget is that we have to separate things into what we call different funds and each of those funds have to balance on their own some of the funds that gfw have are one the general fund which is the largest fund and has the largest budget to it because that's where all the daily operating costs of educating our students go anywhere from our
004Sal benefits to utilities uh health and safety Transportation special education services Capital expenditures all hit the general fund we also have two special Revenue funds we have a food service fund and the community service fund the Food Service fund is pretty self-explanatory it's where we record all the financial activities of a school district for um their uh food program the community service fund is a fund where we record activities such as um summer R um General classes that we have during the year it also is where our preschool program lies which we also call School Readiness it also has things like non-public funds that go in there and um what we call Early Child finan or family education those are the majority of the things that run through that that community service fund we also
005have a large construction fund going on right now with the build the school we have The Debt Service fund which is where we record all the revenue and expenses related to the bonds and then we also have a trust fund and in this case this trust fund is related to a scholarship so now we're going to move into the details of the revised 2025 budget so we'll start with the general fund revenues as that's our largest fund and this kind of gives you it's a nice pie chart of um the different types or what we call sources which means um where are the revenues coming from so the largest is our state and that's typical across all districts in Minnesota so in the revised budget 78% of the revenue comes from the state and in
006the adopted budget it was 77% so very close um the next largest is our property taxes and that's at 177% and that's unchanged from the adopted budget the other revenues are our federal at 3% and the other at 1% the others are going to be your local donations grants medical assistance uh gate receipts and then miscellaneous revenue for other things that don't fall in those categories another way to kind of analyze the general fund revenues is to take a look at what it looked like to our audited prior year numbers the revised budget and then compare that to the adopted budget to see what changes swings that we had because when you do approve the adopted budget as it has to be done in the previous fiscal year for the next year so there's always
007assumptions and estimates that have to be made so just to kind of give you some of the swings that happen from the adopted budget is there was a decrease in our local property tax levy and that's just due to there are a couple Levy formulas that are Advanced recognition versus the delayed Revenue so the levy gets approved and we actually don't recognize it as Revenue until the previous year or until the next year um and one of them is the CTE Lobby so those are going to depend on your actual expenses and once that budget gets proved and shwed up and there could be adjustments from the prior year because it's an advanced recognition that stuff is what will change from the adopted budget compared to the revised budget um we also had a decrease
008in the um other local Revenue and and that's just due to um ma dollars going down compared to other years that's an account that is really an estimate so I usually look at fiveyear average sometimes there's bigs sometimes decreases so there was just far this year um interest income too um it's always good to be conservative you don't know where the interest rates are going to be um and talk of where the economy is going to go you know it's good to be conservative but now that we're mostly through the year you can kind of estimate just the last few months that are left um our state aid is is mostly that's the area that is estimated the most because a lot of the formulas are based up on our adms and also the other
009bigger piece is special education revenue and that always takes a year to finalize numbers and true up what your actual special expenditures are that drive our Revenue um so some of the changes were change in the adms we also um had an increase in um 40,000 for our Cooperative student Personnel ad8 that was unknown at the time of the adopted budget and then we had an increase of 6,000 and 30,000 in summer unemployment Aid Lindsay can you hear us um the next one I'm sorry what uh I think there was a question from one of the board members okay what does MA stand for medical ma okay medical assistant yep okay sorry I should not abbreviate things but yes medical assistance and then one other abbreviation you threw out was ADM and that's average daily
010members membership basically yep any other questions before I go on okay um and then also comparing to the adopted budget the federal revenue is up and that's just due to when we do the adopted budget we actually don't know what our entitlements are for your title one your title two programs and your federal special ed usually those come afterwards usually around that fall time of the current fiscal year so it's just uh TR them up to the entitlements that are not knowing now um one thing I know has been um pushed into or is a big difference from looking at the prior year so not the adopted budget to the revised budget but the prior year to the revised budget is those Federal revenues and it does look really different um and that is truly
011due to two things one that we had quite a bit of Co dollars in uh fiscal year 24 that we finished using up so you can see there's two line items um eser two and three um which make up over right around 400,000 and and you can see I left the list of other items on there because those are all different federal dollars that have flown through during since Co happened in March of 2020 so you can see there's lots of fluctuations that have happened in the federal revenue world the other bigger piece of the decrease from the actual 24 to the revised budget is we also no longer have the reader grant that is um done and it's not a competitive Grant that's offered anymore by mde so that average anywhere from 470,000 a
012year you can see it was 400 or in fiscal year 24 excuse me it was 5 71,000 so those are the big changes in the federal dollars compared to the previous year so it's basically one-time grant funding that is no longer there all right so we're going to move on to the general fund expenditures and this pie chart gives you a good way to look at the expenditures by object series and what's that what that means is kind of looking at it as to what you're paying for or what the good is so it's really common and typical in um schools because we're considered a service organization that it most of our budget is going to be B based upon your salaries and wages and your benefits so in this case in the revised budget
01373% of our budget is made up with salary and benefits the adoption the adopted budget was at 72 um and this is in line with where the state average is for salary and benefits it ranges anywhere from that 70 to 75% usually um the next largest is the purchase service area is at 20% and what goes into this is a lot of things so we have staff development costs that go in there we have costs for special ed programming so the purchase services that we get from Riverbend um are Insurance repairs and maintenance um our transportation some of our transportation costs and some of our um custodial costs are also made up of those purchase services and then we also have a smaller piece of the pie which is our materials and capital at five
014and 2% so much smaller piece all right so another way to look at it just like we did the revenues is looking at the prior year and your Revis versus your adopted budget um wages and salaries are up due um to up 64,000 and most of this is due to at the end of the a school year you're going to have retirements you're going to have leaves and then you have hirings it just so happened in this year we had hirings that were um larger than the individuals that left or retired um and then there was transition that happened in many positions the benefits are up to adjusting to the changes that we just referred to in the salaries and due to changes that happened during our open enrollment time because July 1st is a
015new benefit year um the purchase Services is up and that is due to the change from actually having an employee for the Spanish as a classroom teacher to contracted and our speech services are higher um due to having to find that as a contracted versus internal and then supplies are um down just decided to move not move forward with some of the purchases are just running a little bit slower than they have in the previous years so after analyzing all that then we just put it into a document so where you can compare the revenues and expenditures by fund um so that it can get approved and um also just kind of look at each fund just to make sure that nothing looks abnormal compared to the adopted budget and then the last piece is
016looking at our fund balance and what the fund balance does it's a snapshot of where you think the district is going to end it's kind of like thinking of it as a savings account um even though it's not exactly all cash um but it also kind of tells you how healthy it is and one of the most important things to analyze when looking at this is that you're looking at your restricted reserves and you're using them first for all of the expenses that are eligible under State Statute and then you then go to the unassigned and then in the unassigned you want to make sure that you know what your fund balance policy is and you are staying on track with your goal so the fund balance policy for gfw is 12% and right now
017this projected fund balance is right at 11% so right right around where we want it to be and then here's the other two special Revenue funds that we talked about um the Food Service um is moving in a downward projection and but that's planned as we've talked about in the past when approving budgets um the food service is unique in the fact that um the state and federal government doesn't want you to have too much in your fund balance they want to make sure that you're using the revenue generated and putting it back into the program so it was our plan to spend this down and the fund balance has just gone up because of all the changes that have happened since Co free versus not um all those swings have helped um the fund
018balance but also in the same sense we need to spend it down and then the community service fund that um fluctuates also up and down um due to um preschool being part of it um that it's really hard to when the state doesn't fund preschool but it's very important that we have a preschool program as the requirements of going into a kindergarten are a lot more than they used to be which is a good thing um but also in so you have to have a great preschool program which gfw does um but in the same sense it's not funded there's just a little bit of Levy dollars that come through to help and the rest is tuition based so so that is all I have do you guys have any questions any questions that I
019know we had some after we talked at our work session and I think those have been answered but uh this is helpful no I don't have any additional questions since last night okay okay answer better part of an hour probably last meeting talking going over it so um Lindsay thank you for presenting that good job as always and uh we'll come back to it here later in the meeting yeah thanks thanks thank you Havey night you too thank you um we'll move on to the consent agenda can I get a motion to approve tonight's consent agenda any a second all favorite okay information items superintendent reports sure um wait can we pull that calendar up here quick this is and try to blow it up as much as you can there not literally but I
020mean en larger please um I would this afternoon I wanted to blow it up I was having troubles with it um um this is just a preliminary calendar for next year um we we looked at this as well last at our work session just in very rough rough form um follows much the same schedule is this current year but we don't have a spring break next year and we have to transition in new new building so there are a couple extra days um for Elementary staff in the fall that are called move days um 19th and 20th of August and then for the middle school high school move days would be 22nd and 23rd of December as we look to make a transition over over the holiday break um other than that and and then
021there's one other day that's a flex day that U staff will have one day to they want to come in whenever and just document that time um just because moving doesn't just happen on its own and we're going to need staff to assist and in making that happen um otherwise it stays pretty much the same um we have uh we have 10 staff development uh ends up being 10 staff development professional development days then the two moving days and the one fleux for 13 total we have two conference days conferences are as as we've had in the past and then that's 168 student contact days for our K through or excuse me our 6 through 11th grade and 167 days for um our K through five students and and our seniors that uh get a
022get an extra day off uh as we had to head to May years so um I will likely bring this back for approval next month but uh we've been getting already calls to the office when are certain days next year so families are families and teachers are trying to make plans for next year so um that is the calendar oh one other change we had nine early releases this year there'll be five five next year so just trying to move that down a little bit and uh um those are I think tough on tough on families trying to deal with kiddos coming home at noon so uh we're down to five for that so any questions on the calendar and we'll it's preliminary at this time but just try to get some information out there
023when do you think will'll be I think April regular meeting will will have that for approval um just some other things quickly msba day at the capital I did go down there um with other superintendant and and school board members from across the state and and just two Notes One um the state is looking at a budget deficit of six billion looking out into the next ranium so the message was pretty consistent don't look for any new money other than what's going on the formula by state law so so that was uh kind of the theme for the day and then the other thing just talking local issues uh representative Harter has introduced our the bill that had been introduced last session to provide some funding for to repurpose each of the existing buildings and
024that was a million dollars for each of the communities and and school buildings he also said um you know that one does not stand a great chance of Passage with the with the budget situation at the state but she has introduced another bill um that offers tax credits for for uh repurposing existing public buildings such as these schools or perhaps a city hall or something else that that's open try to provide some incentives for developers to come and and repurpose these buildings so so good news for that um and hopefully that moves forward um just a building update um I I mentioned in a note to board I like to do a tour for board members next Tuesday if that works for people um 500m we we'd go after most of the workers have exited
025the site but uh a lot is happening inside um and so be good to get folks out there again to to see things um and then just a note on valid dictorian Salud atoran um our past practice has been that we have a valid dictorian and Salud atoran um and after conversations with our high school administration and staff um several things have evolved over time that really make it more difficult to evaluate who is a validator and salutatorian we have online classes we have psdo classes um uh students can be in our school part of the day somewhere else so it's tough to have a consistent grading practice and I'll give an example from a previous District of mine um we had a college in the schools class that actually came to our campus at
026night um and the kids rightfully so found out that it was easier to get an A in that class than it was taking College in the schools from our in-house teacher who was pretty tough so they took that class um and it was all about making sure they had the grade and that's not the intent of offering our class to learn something so um and then another example I I had a student very competitive wanted to be valid dictorian and knew if they took calculus as a senior they had a shot of getting an A minus and so they took an elective bad class or something else that really didn't Advance their educational purpose in any way but they they Protected Their valid dictorian status and um so what we're looking at and talking about
027and I'm not asking you to take action tonight but I want it out there publicly is eliminating that validator and salutatorian um and how do you choose that you have 10 valedictorians if you have 10 kids with 4.0 um so it would be to go to a Latin honors system that you typically see at colleges but a lot of high schools have done it as well so you have a sumacum ling which would be a 3.9 to 4.0 great point a average magnom lot which would be 3 uh 7 to 3.89 and then Kum which would be 3.5 to 3.69 and so all students have achieved that status would have either a special colored cords that they would wear at graduation or or a banner of some kind that they would wear as part of
028their graduation gwn so um everybody gets ready recognized for their academic standing but we're not having kids in my opinion make poor choices I what they want to take for class just to protect the GTA and we're not dealing with someone getting Graves from five different institutions and teachers whatever else that really complicates things so um and enough on that but um that's that's more of a trend than a mirage yeah I validator salutatorian are becoming less and less common um and not just in Minnesota I think across the country for some of the same same reasons because there are so many options out thereat I don't think I got any of those um and then last thing just I try to update on enrollment each month so March enrollment we're at 550 yet which
029is a good thing um we're which is the same as we were last month uh down from our high of 553 but up from when we started the school year so that's a good spot to be in right thank you Dr Smith Mrs Thom good evening everyone um we had um a kind of a busy February as you know I've talked before about our love to read month um that did finish up at the end of February um our students committed to reading 20 to 30 minutes a night in order to raise funds for the elementary school our goal was $112,000 and we brought in $13,900 so great job um yeah collectively students read over 40,000 minutes another woohoo um and we celebrated students reading and fundraising accomplishments at an off school assembly our students
030had decided that they would like to see me dance a little dance if they met their goal so um since we exceeded the goal several staff members joined in a performance of Dancing Queen for the students um and students also enjoyed the campign that they had in their classroom on February 27 I'm very thankful to our families and the community for their participation and the success of we love to read mon we have kindergarten kickoff coming up on March 25th which is next week and look forward to meeting our kindergarten families we currently have 37 families signed up to attend um in addition to all the important information about kindergarten we'll share about our dual language immersion program and what a typical day is like for kindergarten students a few weeks ago on March 7th
031we had an International Festival here um there were eight countries represented and we had a great turnout there was food instruments and games to try from the various countries Mr Manuel one of our interns from Spain did a traditional dance that he he had taught to the first grade immersion students and Miss Maldonado our kindergarten immersion teacher did A Dance from Honduras with students in her kindergarten classroom Miss Susie our intern from Al Salvador read some poetry with the help of students and um we are looking forward to welcoming more interns next year and hope to have three or four join us um we will be looking for host families for them uh professional development coming up during our professional development days Andrea Hansen a Compass Math coach from Southwest Central Co-op will'll be working
032with the staff on the new math standards that are slated for implementation in 2026 um staff will be looking at the ELA standards um to determine where we might need to supplement from some of our new curriculum now that we've um had two years of implementation of it and our spend staff and Paris will be taking part in um just some of the crisis intervention training that they do our tber Community Arts um we were awarded the art and cultural heritage Grant through Prairie Lakes Regional Arts Council which is $99,000 um this helps fund our summer art camp and the summer musical the art camp will take place in June and we are currently hiring um for a director and three other positions for the camp um tryouts for Anastasia will take place in May
033and the group is also busy planning for the spaghetti dinner during gral days in W and that's my report thank you thank you thank you very much okay so I'm not going to cover some of my typical areas because I have some individuals next to me that will be doing that after I give an update on some other items today so last week students in grades 8 through 11 completed pre-registration for our classes and this week they are finalizing their course selections Juniors registered today while the 8th grade CCR class began registering with Miss Woods as well half of the class completed the process today and the other half will do so tomorrow tomorrow sophomores will also register tomorrow as well and freshman will complete their registration on Wednesday additionally students in 8 nine and
03411th grade participated in the Minnesota student survey this optional and Anonymous survey helps school districts gain insight into student experiences the survey data helps schools identify areas where they can support their students better based off of team needs Beyond registration we are in the ear stages of planning for graduation we have four scheduled meetings with seniors to help them prepare for the big day our attendance team meets every Monday and as of now all 53 seniors are on track to graduate on the instructional side of things are non- tenure teachers meaning those with three or less years of teaching are currently in their third round of observations the state of Minnesota requires non-tenured staff to complete three administrative observations per year with 18 non-tenured staff in our building this equates to 54 observations and 54
035post observations Reflections and feedback sessions additionally tenur staff must complete a summative evaluation every three years so this year five tene teachers and at the middle school high school are undergoing this process as well par professionals are also required to have one observation per year and we have four four pairs completing this requirement including one new this year so that would total five this is a Time intensive yet essential component of Staff Development as you can see it's really important for us to have an effective support system so that our um students um can get the education that they need and we can retain our teachers and don't have to go through so many observations each year with that said our entire staff's professional development continues to focus on student engagement strategies we started this
036last year and we're continuing this year and hopefully we'll continue to do that next year specifically research based practices known as total participation techniques this year our continuous Improvement team and plcs have been working on cycles of inquiry which has proven to be quite impactful this year and I am actually super proud of our teams lastly we are preparing for Minnesota State Testing which will begin in the second week of April and run for three consecutive any questions on that survey that the students took you said 8 n and 11 grade so how come the 10th grade and 12th grade I don't know it's just chosen by the state like younger grade levels can take it as well and it's only every three years those grade levels take it gfw has participated since the beginning
037of time which is 2013 so um we've done it since then um it has a bunch of different categories that um ask students in the different developmental stages and then you can look at those categories and you can even look at them over time to see any sort of trend data and to look at okay what do we need to do for programming in our school to support our teens um in all of those different categories okay and was the career fa did we already talk about that the last meeting that that happened prior to her it did okay I don't know there's a lot going on you what I ate for lunch I don't know I'd probably say so you have 18 non ten are you doing all of the viws or great question
038so this year um since we have one of our teaching and learning coordinators she is um doing five of those um our math department and then um our band and choir and then Mr wasman has a couple in special education so to in special education but otherwise I do the rest of them any other questions and it must be a 45 minute period so you go in there for 45 minutes there's a pre-planning thing that you do you go and you observe for 45 minutes and then you have a full observation with them which is typically 30 to 45 minutes because they don't always get a lot of time with with me or they um typically and so it is usually ends up being 45 minutes discussion um reflecting on their practice and then what
039are our next steps how soon is the post um observation so it we try to get it within a week okay um but mine like I just did one today so my post observation for that one will be on Wednesday so I try to do it within the next or two days at leads meeting up with them it might take me um a little bit of time to write up the actual observation after we have our post conversation I like the staff members to be able to provide their own own areas growth and then also their areas of strength and then we talk about um what are the next steps and what should they be working on um between the times at which I come and then also I offer up planning sessions with them
040if they want to plan and prepare not only for the next observation for myself but also they get a little bit nervous about their peers coming in for their peer observations that they have through cuom so a lot of times I'll help them plan and prepare a little bit for um what that observation might look like for them so that would just be an addition to how often do the peers come in and sit an observe twice twice twice okay well good the just past experience with you wait too long it's not fresh in everybody's mind so it's good to hear that all in a few days anybody else thank you very much yeah um yeah so we have three high school students um start with you on the L to introduce yourself hello everyone
041I'm enan mustle and I'm the current student council president welcome and I'm Stern and I'm student Ste and I'll be the president next year awesome well thank you for coming um so we'll do a Dasher update quick and then it's in the it's in the the Dasher update in the board yep yep I have it right here um not a whole lot going on other than uh they're fully staffed so that's Happy good news I guess that's yeah we'll come back we'll come back we're gonna come back um yeah 30 seconds and then that's your turn um other they add a just general maintenance on some fan motors dampers on a boiler tile four TI repair setting up a bat cage now it's a spring Sports season it's a door hinge replacement on the greenhouse
042so pretty light Dasher report um now the floor is yours student council so Mrs Jacobson asked us to speak on behalf of the students and the current activities going on so I'm going to start with the seniors we have been planning for graduation and our first meeting is this week on Wednesday Sports all the spring Sports practices have begun B basb and golf started today they were the last ones to start next it's music last Wednesday the high school concert band received Superior rating at contest in sleep ey and the high school choir received an excellent rating 10th or 12th grade band and choir members are leaving this Friday for their trip to Florida moving on to FFA the best informed greenand region competition will be on Wednesday March 26th there will be 14 members
043competing and they will be tested on their FFA knowledge next egg equipment day is coming up on April 4th members will drive their egg equipment in a parade around the high school and the elementary school other things going on we have many state qualifying individuals and teams that will be headed to State Convention from April 27th to the 29th for career development event competition teams we have a dairy evaluation team and Companion Animal science team on the dairy team members include William bash Luke bason Bradley worel Amy worel and Nicole Dean the companion animal science team plays first in the region and members include myself Luxy jinsky Maddie Lee Abby willville and Matthew Lee for pro proficiencies we have four members heading to state for judging including Abby willle and small animal production and Care
044William Bastion and Derk production myself and outdoor recreation and Carson Lee in great production for star awards we have three qualifiers including Abby willle for Star farmer William Bastion first star in placement and myself first star in Agra business there will also be members receiving their state degree including William Bastion myself Abby willig and Matthew Burns a few students also apply to be in the state band in choir William and Luke Bashan will be playing in the band and Maddie and Matthew Lee will be singing in the choir now with the student council we have been organizing a bingo we organize a bingo activity today for a St Patty's little theme and everyone got whoever got a bingo got to come down and grab a cookie and we have also been working on our Spring
045Fling week which will be in April or May sometime in April right probably beginning of yeah and so we're planning on dress up themes and activities to get the student body more involved and have some fun and uplift each other and now the student or the National Honor Society helped with the Middle School uh Middle School student of the month assembly and will be volunteering at the SI County senior citizen Expo on Thursday April 10th from 11: :30 to 1 NS members also helped supervise the Middle School mini course Day activities which include bowling tubing at mono dragonfly painting art classes baking classes outdoor survival with Mr busy and Filipino cooking um Mrs Jacobson hopes to work with a group of students to receive feedback regarding their school experiences and now Eden and I have
046been a part of a school store uh class which was new this year and we have been working on how to build a school store hoping to sell t- merchandise keeped manufacturing Goods food drinks and more for the student and staff in the future we hope to partner with the accounting and marketing classes any questions um very well presented by both of you thank you um when when's prom this year okay good um I believe it's g to be the third Wednesday in May third one M Breeze just wonder if you were going well I might go help with the afterr party I was asked we'll see if it no did Madison have report or no I'm just listening in because I'll be next year so we're gonna try to have one Junior and senior
047if we possibly can each time but like we said it just depends on activities yeah well um good job and we look forward to hearing all our state participants do and good luck to everybody if you could pass the word and You' be in one of them so congratulations and thank you and Mrs Jacob we recently have triaa Award winners that nobody mentioned anything about right yes triaa Award winners are William fashion and even and Triple A is for award would you like to express sure it's an award regarding Arts Athletics and academics and so I was chosen based off of those things um some of the things I was involved in I've been involved in volleyball and softball for um Athletics academics I have but a 4.0 GPA and then for Arts I've been
048involved in band and also choir and Jazz Band well congratulations was wonderful and it's actually really nice to have it's been about a year we decided since uh we've had representatives from the students so it's that's refreshing to see you guys and hear what's going on from your aspect so great job and I told them they they were dismissed after they um presented they done that's why I got up and locked the door um yeah you're free to leave and thank you very much enjoy the nice evening a coup years um okay we'll move on to board reports so uh start with River Band remember yes um my takeway is from the February meeting first of all riverband is a really solid financial decision 15% from balance that and the other thing that really impressed
049me was they they put together a 10-year plan for things fisal planes that need to be replaced to work on in 2021 the 10year plan and they are nearly complete less than four years and this includes such things as a roof for 310,000 parking lot for7 office carpeting LED lights duct cleaning concrete side playground for 225,000 some of the other things that aren't done are things such as water e hbac as they quit so they have a u very solid approach to eting that place running and do you know you may may not know whether that's all self-funded or is it they getting grants it's all it's all schools districts special education well we sent a lot we talked about this last sent a lot of students there that's a good program down there so
050it's solid and it's good to hear that they keep moving forward yeah I think it's uh only been there twice say do impress with everyone around there okay good anything else thank you for the update uh policy committee um review the policies that were going over tonight was three simple language changes most of but the state is put together for guidelines yeah i' agree it's uh same as every time we have to do these it's state mandated changes and it's verbage um nothing over the top um I guess the biggest thing is adding electric bike safety to the uh training session for the fourth through eth grade um yeah um anything to add to pretty straight forward okay um ffrp um we had wol and Carl Sanderson there and they went over the updates couple
051of small changes nothing nothing really out of the ordinary I don't feel yeah so that's the school seems to be something where they're taking money out of our contingency fund for something yeah you the windows are something they had to put wood in and you know there's always seem to be something we keep whittling way at our right fun balance there but it's still in great shape with over half of left with over half the project completed so um as far as how the construction Ro works that's a good equation to be ahead of um and it's we'll just keep doing our due diligence of questioning you guys have been you guys been doing great at that um they do keep just un noticed y yeah they they know they're aware um that's that's probably
052the only reason why they have stayed as far from the contingency as they have um anything else uh other than a school anything else we're working on at the moment we got budget coming up here soon but really just started conversations on6 budget here amazing how quickly a year goes like we just did that um we talked a little bit about openet but Kell's looking into that great yeah we can maybe you might have update that at the next business meeting yes anything else you want to add no not really bu is up here priority have discussions more the ever moving Target okay all right thank you everybody uh Community engagement do you guys met just a little bit right yep some of the highlights um Kelly kind of talked about it a little bit
053with open house with the new school so stay tuned for that as we kind of looking at having you know probably about two different um open house days for that something else that we talked about in length is a donor wall for within in your school as you know donations come in we really appreciate those and um that that should have a significant place within our building as an appreciation to that and then you know further Logistics and donations keep happening and how that works so talked about that um at length then talk about our current facilities and um plan with those there is a meeting at winter City Hall at 7 on April 22nd um for discussion on what to do so you for attendance for just the win site or just win specific
054given hasn't said anything yet okay I'm aware and then um yeah those are the highlights from me anything else well there was some discussion about what would cost to tear the schools down and stuff like that so and I how to you know I think K Anderson come up with some figures uh if we repurchased the school what it was going to cost and some of that so so that's all pretty fluid at the moment yeah not very many good options yeah um there's I know there's somebody that needs to talk to you when the time is right and I didn't mean last week okay good um you know I and I would maybe add we didn't really talk but you know a question to the board is we may want to consider some some
055funding of hiring somebody to Market you know Market the buildings to think out a day when we can it'll be available to yeah but you know these things won't just they don't go away on their own be snapped up by Word of Mouth here so somebody that deals with commercial real estate whatever and yeah and uh more so on the development side not just a real estate agent that's just trying to sell building so lot of out of the box thinking what we required um you said the 22nd of April for so that's not that's a month away yet but 7M at WK City I mean we we're kind of down to about a year need to have a decision made with two sites um and you said there GI kind of yeah she St
056at well she had indicated that um she being Dana at the city had indicated they would be setting a meeting at some point but I have not heard to that um and they they um obviously I share the surveys that we did as a school district with each of the councils they they have that information we might want to put that on our U next Comm whole pass to talk about that be a pretty conversation um okay the next one we have part special meeting 47 we chat a little bit about that so okay and uh executive committee turns out that uh well I wasn't there George is trying to get hold I'm going through airport security um so I thought he was be there but you could make it either probably the phone call
057[Music] and Emily that's me um we we talked a lot about the items that are coming up on um our agenda so truthfully you guys didn't miss much we're gonna get to that I mean Kell and I talked a little bit more about budget okay um plans and that's about it sorry if there's one to misstic okay that was the one all right so that's it for the informational items now on to our action items so the very first one is uh approve the revised 2020 2425 District budget so this uh what just listen to Lindsay what we talked to talked about for an hour after meeting I'll make a motion to here guys 2024 2025 okay can I get a second second all in favor motion pass just a discussion point on that too
058because I asked this at the work session is you know why what's the point in approving this what happens if we don't but it's really just to acknowledge that we have seen it we look looked at it we know where we're at so for everybody's information that it's possibly watching yeah so some districts don't do what be there um they just they approve it and then they don't revisit it until the end of the fiscal year which is June 30th um so we're kind of mid season Midway through a little past Midway um taking a snapshot of it making sure we're we're staying on track so and I would say it's a it's a very slim minority that don't touch it at all most districts do a revision at some point January February March okay
059um all right uh Item B approv turn lane contract to Amar Paving out of new um the the budget was 350,000 when the bids went out for the school correct um 109 more it's 109 more at 459 and did they give us a good explanation on 109 just um that it was what the market said that day we had three bids you we had four bids one was like in the 700,000 it was way out there three were three were all within that 450 to 490 range so so um yeah and that's a couple year old number as well though well right that's been out there for a while um yeah and we that's that's a turnl into the early School Lane and the and the approach to to the forced field on the east
060side of the property which was part of the purchase uh so we don't like it but uh we need it to figure out a way to recoup some money make that up at some point uh can I get a motion to approve the contract to Mr contract I a second second all in favor passes uh adding C approved commissioning contract to work to KFI Engineers of lville uh um so that number was part of the budget as well um for the school project of $150,000 and the actual is 131,00 so we just made up 18,9 um so what they're going to do is you want to explain yeah so yep y so um W was the engineer so they put it on paper mechanical contractors electrical contractors pum contractors all come in and um install
061it per the plans and instead of them saying yep it's good to go everything we did it the way you wanted it KFI it's a it's another engineering firm is going to come in and test all the equipment they're going to go through make sure all the specs from that and uh basically do the check and balance of uh to wool and the contractors on site um and I personally work with KFI a lot they're a great firm and uh I have all the faith in the in them to uh do us well here for sure um okay a motion to approve the commission and contract word KF all in favor motion passes item D approve UEA senority list uh for 2425 which was attached in the uh packet so basically our unified education associ
062our teacher seniority Y and can you explain the reason that uh we were going to be aching these yeah good um yeah you see a number of them here these seniority lists are typically approved every year and and they potentially set a hecking order in case there are reductions in force in any one of those given areas so um if if we had to just saying you know we're g to reduce uh try to think of somewhere we have one teacher a Spanish position um which we don't have right now um we would have to look to the seniority list who has a Spanish license who is the least senior person with a Spanish license and that's would be reduced um and so kind of this it's establishing that that order for all of these
063different bargain it's the hierarchy yes so we have a to go through then um so can I get a motion to approve the UEA seniority list 2425 the UA list4 a second I'll second all favor motion passes just one quick comment it's back to principal Jacobson's comments about all the observations and Jennifer's had them too aome um when you look at that list uh probationary teachers have been as was stated have been hired within the last three years or could be a tenear teacher who moved here and has onee probation under us but in our case they're all threee probation um and out of 59 teachers I think it's 29 are probationary teachers right now so we have a very young staff right now and that puts some added pressures on these two ladies to
064get those observations done and not just that it's coaching them on an ongoing basis because they're newer teachers so um yeah I I hadn't realized that until uh about a month ago when I looked at this wow that's that's a half of our staff half of our staff so a teacher can have a two-year from another the school and bring it in here and then you got the final year it's got to be all year so if a teacher starts new new somewhere and goes two years and then moves here they start over they start over that's what I thought if um if teacher is five years somewhere and moves here starting old there then there they've been 10 years somewhere so then we only have one year probation once they've been tenard somewhere now
065our exception is our International teachers I don't even know if they have 10 year in Philippines but they come in here as veteran teachers but they're threee probationary teachers our observations are it's something that's required by the state so it's it's part of the program okay well you guys uh keep up the good work you have your hands full a lot of time invested in that for sure amongst all the other pass that you have um all right so we approved the seniority list now we'll move on to uh item e approve UA preschool and School Readiness seniority list for 24 25 I get a motion a motion approve the UAE preschool School r already list a second second all in favor motion passes and then one more um four more oh yeah yeah well
066only one more UEA that's to uh um item F approve UEA ECF and ab seniority list can I get a motion to approve that I'll make a motion to approve Thea ECF and a senior L second second all in favor passes uh item G approve local 284 seniority list 2425 okay get a motion to approve that second second all in favor motion passes item age approved bus drivers Association seniority list for well 24 25 can I get a motion to pass the bus driers scary list the bus dri list a second I'll second all in favor motion passes um item I approve principal seniority list for 2425 get a motion to pass principal sority list motion approve the principal senority list 2425 any a second I'll second all in favor motion passes item J approv
067seeking we're now we're done with that so item J approv seeking proposals for qualified contractors for transportation services for the 25 26 school year so the first year of the new school um so we're just approving the dabbling of entertaining that option can I get a motion to approve seeking proposals for qualifi contractors for transportation services 25 26 school year I'll make that motion a second I'll second all in favor pass I would just comment we we we had a meeting with d drivers last week okay so we they didn't read it in the paper for the first time that you know they get nervous whenever something like that happens but as you stated we are we're just out there to see what the market is um we are in a unique area where every
068District on our perimeter is has private Contracting bus service so we have four or five private contractors in the area that would be interested in us they're already skirting our edges actually within our coming into into our district yes so so we're you know we just need to compare what's out there um does it make more sense to um keep going the way we are and start we need to start buying buses if that's the case because we have not done that for a while um where you contract you pay a higher rate for your routes but bus costs are are rolled into that higher rate yeah so the ffrp has been talking about this for a few months now when I was still on it and it's yeah do we want to be in
069a business of owning 15 buses that are some are aging some definitely need replac them versus um you know we're just entertaining it penciling it out so do due diligence that later um so we approve that yeah okay um item RP oh that's just more item K uh donation resolution pull it up here we have uh given Lions $500 um restriction of community bus so that's there it's for the towards the busing service that's toward the uh the the community bus that is in each of our three towns on a rotating schedule and it's green one it's the one that's been redone um and uh residents can come in and there's clothing there's oh toiletry items uh it's been very very well received Tanya shir's done a great job with that project and and it
070looks like it's being recognized with the $500 G Alliance um which is very much appreciated Mrs Elmer roll call no do you have oh I motion to approve it sorry um motion to approve the $500 donation I second I'll second Breeze yes grome yes stair yes Turtle yes Miller yes a yes thank you thank you uh Second One Peace Lutheran Church donated $100 towards the tber club and I get a you did oh we did Oh I thought we did each one for some reason my apologies but you can announce what that other one yeah so we also got a $100 donation from peace and church out of 1 to 13 Club I I have a question concerning this process is a board ever turned down donations no it is possible though to turn it
071down if somebody would donate money and put a book on that money in order to get it you need to do X it would be your within your rights to turn that donation down so typically these are coming just very specifically for programs that we're already offering or supporting so we are looking for hidden agendas do they are they always required to um give a restriction or what no so if it's just a blank restriction can go towards the general fund or and then who decides were that I've never seen one yet that hasn't had a restriction but normally they come with for a particular organization in in other districts if they came we would probably put it to like a student a general Student Activity fund that could go to help support like a
072middle school Retreat Day or pay to see principal thomps dance at time in large amounts because it's just it is it's like fun money like you know it's like those are the stipulations when we have to do something that's fun and then it requires payments on students and to eliminate or lower the payment it would be great so yeah this number we're good then on that okay and now uh for letter or item L that we added at the beginning uh I get a motion to set the special meeting for 47 at talk U budget a budget after session oh doing okay I a second I'll all in favor right um well that's we made it through it I get a motion to theour motion second all in favor thank you memb