School Board Work Session 9/3/2025

001Okay, we should do >> clearing your vocab later. >> It's not always an easy task for some days. >> It's good working. >> Oh, yeah. >> I'm going to go home and have a couple cold ones. So, >> a chance the other night to come to my place, have a couple of cold ones. >> I know. I I definitely wouldn't be driving the Fargo. I was halfway to Fargo. I'm like, "Oh, man. I forgot." I'm like, "Well, I would have to give up. >> Um I went to >> I went to Is that just for >> Oh, yeah. And then go down >> the regular meetings. I >> think usually regular meetings have Stacy here. >> Yes. Stacy will be here and Kobe will be here at regular meetings. >> I should be right. >>

002You were right first because they're they really don't have unless there's something for them to give input on. >> We got you sitting right right there. >> That's where we put our clean and uh other >> Wait a minute. Then I better get up and um birthday. >> Oh, I'm just surprised. >> Oh, no. You are the John McQueen >> some days. >> So, I can go down if you want. Let the ring get set up. >> I kind of cutting it close to >> I did. I'm sorry. >> That's all right. We all do that. >> I just have to make a sweat on occasion. >> I know. I'm muted situated. I'll let you get situated. So, >> I am. >> All right. Perfect. Oh, 5:00 we'll call the order and we'll start with

003roll call. >> Ericson here. >> Grant here. >> Ember here. >> Here. Ericson here. corner here. All right. Six other states. Stand for our pledge of allegiance. Pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. I'm going to text. >> Okay. Just started leaving the Thank Dr. Godfrey for Sounds like you're bringing that back for the school. I appreciate that. >> We started doing that today. I started telling the dad jokes. >> Just a filler. >> They're kind of fun. Okay. Our goal is to have students take that over. So, in the next couple weeks, we'll align that and kind of get a schedule of who will come down and we're going to do

004announcements over the intercom every day. Tell them what lunches, any announcements we have, and then uh do the pledge together. Like >> I think the kids liked it. >> Positive feedback from him. So, he enjoyed that. Was Andy on? >> He is. Okay. So, the old business was budget construction update. So, Andy and he's signing on here shortly. So, I guess now's the time if we think of anything to ask them. Make a note. Make sure when once you get signed on we can ask them that other >> can we add anything to new business >> we not well >> technically it's you can't take action or anything but we can if you want to bring something up >> just that Um, let me let me see if he's having problems with old business besides

005here that we can pick up for Andy. >> All right, it's just a matter of him getting one done, I guess. So, >> okay. Is there something you want me to add in there, Nate? >> Um, just about the uh keeping vehicles off the um trying to get to the football field for games now that we have the practice field actually set up there. I mean, people have been normally driving across that way because it was all city ground before. >> Okay. And parking down at the fence in their vehicles. If there's any way we can maybe refrain from that for people keeping them out of there somehow. I don't know how we're going to do it. >> Um >> there's not really a path to get down there with a car. >> You mean

006like how they used to come in on the pool? >> Yes. You know, >> could you rope it off? >> I don't care what it is. If it's rope signs, something people, I don't know how you're gonna practic that ground. >> Well, that's the problem. We're gonna have people up and down it driving all over the place and I've had them up in my yard for god's sakes before. >> We put messages out, but that's not going to reach. >> I know. Like when it was wet back there, didn't we park a bus in front at the But they went around it. >> Oh, yeah. >> Yeah. >> It wouldn't take much to put a few posts and a rope across. We have all that >> posts and stuff and that plastic stuff. >> We

007at least try some. >> Yeah, >> I think it's just an idea. >> Especially with the rain moisture you've had. It ain't going to take much if it rains. It's going to mud it all up. And >> yeah, >> I think they put posting some rope up there with signs say um no vehicles >> some >> in the road coming out to the pool. I mean, that's another access. I don't know what to We could maybe park a bus across the on the road >> like you said. >> That would at least block that. >> But as far as out here, I don't know. >> I mean, if they go around when we had the section tournament here and that was all ripped up. I think they just put a barricade on the two down

008by us >> and then >> Well, it' be a start >> the pool. >> If they're going around it, then I guess we have to do something more. But >> yeah, >> I think that Tim, you'll have to ask Tom to be sure, but this white fencing with rope out here, I feel like there was a pile of that left over from when we really had it all roped off. >> So, there might be some of that laying around somewhere. >> Post it. Kind of looks like they're all the way across, but maybe there's another pile. >> You need more. >> Why don't you show me real quick? >> Just the holes. There was that should be >> Yeah, that'd be great. >> I mean, the access up the gravel, I would say bus is

009fine or whatever there or van, >> whatever. But then if that's blocked, then they're going to come around and go right to the >> Yes, they have historically driven in on that driveway and they come across this grass and then they park right along the fence sometimes >> on the south side of the stands mostly, you know, and too bad I guess, but we can't have across our yard. And if that ever was actually the football field, uh, we can't have that. No way. So, they might as well get used to it. >> Okay, >> we are Jordan, can you hear us? Okay. >> Okay. >> Um, Andy is still working on getting a lot of time. Okay. >> So, if you want to go to Jordan first, >> move on to new business with

010Jordan. >> Yeah. And then we'll come back to >> We come back to Yep. Jordan Anderson is the individual we've been contracting with from Freshwater Education District. I don't know if you had the opportunity to look at the budget report, but it looks pretty good. Um, I will let you know a lot of that has everything to do with Jordan digging into the numbers and then we met um I gave him some ideas of different line items that we wanted to to cut down on. Um, so he has a pretty firm understanding where we stand. So with that, Jordan, I'll let you take over. Um, >> can you turn it up? I think we need the volume. >> Yeah. >> Okay. That I'm not sure how to do right now. >> Turn it up. >>

011Where's it coming? I'm >> just on the board like on the side there. Maybe. >> Oh, there it is. >> It wouldn't be It wouldn't be the board. No, cuz it's connected here. >> Oh, okay. But I think I think I can do it. It's 100% 100% right now. So, >> see if that doesn't work. Then I'll figure something out next. >> Want to try speaking again, Jordan? Yeah, we have um right now we're sitting at 435 students enrolled. That's including prek, but we have volunteer prek. So, we get um 680mm for 13 of those prek students. So, we're sitting much than last year and we may get a reallocation once we see if there's any seats that go unused. >> When does that number get set? I mean, >> is that >> October, right?

012>> October is typically Jordan, you can probably answer that better, too. When is the Jordan, can you can you explain to the board what that cross subsidy means? Yeah. So, we have to pull from a different pot of money to pay what we don't get for reimbured special ed expenses. So, one thing that I noticed in here was this says the district should ensure that all special ed transport costs are properly recorded. Was that not happening? >> Uh, no. I think that's just a suggestion. >> Okay, so let's report at the end of the year. >> Okay, so that should be happening. >> Okay, thank you. If we go down further to student support personnel aid, we haven't been utilizing >> either. >> We are we are doing that now though. So >> we have

013a carryover from last year. So we have the $1,000 and um the support aid, student support aid. So we're we're allocating that now. Part of it is school nurse. There's a percentage that will be charged to that. So this is for um when when it came down two years ago, that's for any position that was created during COVID or any new position. So we couldn't use it for anything that's already existing. >> The difference is the current nurse's hours and and contracted days change. So there's a percentage of hers that we can charge that. I guess the you recommend on doing some cuts too because you have listed here like a is that just a suggestion or an option as far as your suggestion with the English teacher? That's the one that was. >> No.

014Okay. >> Okay. I'm gonna make sure that Okay. Say we don't I don't know if we can again. >> No, I don't think we can. >> Just making sure that we're on the same page. And also a couple things. Um, so right now Stacy and I are working with Dur to develop kind of a framework of a contract for his continuing service with us. It'll be probably minimal once we get to this point. We can cover a lot of it. Um, also I did send out an email to teachers that their their classroom supply funds are $500. And in all honesty, that's a pretty good amount of money for classroom supplies. Um, with our system now, teachers are putting in their own requisitions into Smarty Art and it goes through the flow to Stacy to

015code it correctly and then to me to approve it and then goes back to Stacy as final approver. Um, so I'm able to see if something's over budget, I can deny it or I'll ask the teacher, you know, if this an emergency, it's a need or a want, um, you know, what's the possibility of getting along without it or if it's something that's probably not necessary, it'll be it'll be denied. So we can stay within that framework. And I think with those things and the services jury will provide just probably keeping an eye on the budget, preparing a report for me to present and Stacy to present and then making sure on occasion that we have things coded correctly in the system so they're coming out of the right pots of money. So I think

016we'll save money with that as we pull away from the co-op using their financial services too. right now. I do know we have some newer enrollments that haven't even been entered into GMC yet. >> Okay. >> so if we move forward with contract with Jordan, um can we get out of our contract for financial services with the co-op? >> I haven't signed anything. Okay. and that's usually an annual thing. So, >> okay, good. >> Um, so I don't see a reason why we can't do that >> at least for that portion. So, we're not double paying on that. >> There's other things I think that we're we may be servicing we may paying for that we don't necessarily like tech integrationist. I don't know, >> but that's a necessity right now. Um, so there's a

017couple other things that might be in there and then that'll that'll be extra savings. >> Okay. My other question um from this presentation is why are we overspending on the food budget? >> That's a good question, Jordan. Did you see anything concerning there? Because we shouldn't be. >> No. Student nutrition um is is over spent. Another thing to realize too that we probably we did have um a pretty good um um reserve balance in there, but we did pay off part of the construction with the student nutrition fund. So, that dwindled down quite good. I still just can't believe in that packet when it's we're being reimbursed for meals. There has to be >> um I don't know if the state's adjusting for inflation. So food cost has not gone down. >> Mhm. That's something

018to keep in mind though as we're talking about lunches with I have to imagine prepackaged items are a lot more expensive than >> I've been um I've been watching I'm watching here. They're actually some of them they're preparing like breakfast sandwiches yesterday. They prepared those ahead of time, but they were handmade. >> Um, so I think they've been looking. >> Yeah. >> Looking at the menu, too. It looks much better than what I predicted. >> Okay. >> And we're going to limit. >> Although my kids do like them about 20 of them. >> Yep. So any other questions for Jordan I'll be researching that and applying and then also access funding which is special ed um it pulls from special ed funding to provide um services for like our title students or our struggling students.

019We can use those funds to we do have one title teacher. We use primarily all of her title funding to pay her salary and benefits. We can use that to pay for some of our repairs. So, I'm going to try and apply for that. As we talked about, the deadlines passed for this year, but I might be able to sneak it in and do a little bending, see how that can happen. That'll help offset pretty good cost. >> Okay. Yeah. Because like with our community, we're not even currently paying a director. No, but but I don't know if you I don't know if the board realizes what it takes for a director. They actually have to have a degree in community education. So, actually, the director either has to have a degree in community education,

020minimum bachelors, or the superintendent does. >> Um I've hired in the past a community assistant. >> That's what the difference. >> A community director probably cost the district a lot of money. >> Yeah. I think we're small enough we could probably manage it ourselves. So, >> yeah, for sure. >> Any other questions for Jordan? >> Sound like donations moving forward. How because I know in the past like I asked you on that if you went through the one-time purchases, it's it was kind of confusing to to me and then I Dr. Godfrey kind of clarify sent him an email and he explained how that worked when they submitted it and sometimes it just gets put in the general fund and but like moving forward with the way you're accounting is you'll be able to like

021earmark the donations moving forward. So it's I think that's the main thing we're worried about just so we can get all documented recognition. Yep. Okay. >> Yeah. >> Okay. >> So, pretty much any any donated money that when it wasn't fully expended went into general fund unassigned and just supported the general fund reserves and was spent on other things. I guess it I don't know if it would be really spent on other things. It was just spent the money spent, but then it maybe wasn't earmarked properly or is right. >> Yeah, >> that was only the other thing that kind of jumped out at me. But >> ways we can approve for moving forward. >> Absolutely. That's what I did at LPA whenever we got a donation and especially if it was like for instance

022our greenhouse all those donations went to an assigned fund just for the greenhouse fund. Anything else like sometimes we have donations to our ad program we just have an assigned fund just for that >> student activity same thing. know the challenge here we're looking forward to like on the CTE side I know that's a tough I think we really want to focus on growing that but the same sense we have a budget >> concern but >> I think over time >> okay >> definitely grow that um right now we're just working on budgeting for our our two teachers making sure they stay within those making sure we're budgeting enough for them >> to you know be capable of providing those experiences but still at the same time >> I appreciate Jordan's input on that when

023he pointed out oh that if we don't provide you know there's some another you might have a possibility of losing students if we do away with too much >> the same with combining having one section of elementary classes that's hard for I mean these the ratio looks low for two but it looks high for one >> compared to what we're used to >> you can move teachers I would not uh when we're looking especially elementary I would never u teacher because the enrollment is like an hourglass, you know. So, >> we typically just move them and they follow the grade and as you can see that the lower numbers are going to probably shift out eventually. >> Mhm. >> Is there any other questions for Jordan or certain nothing else popped out anybody or I

024don't really have to thank you for going through things Jordan. I don't know if there's anything else that you you thought of at last minute to share with us or >> Thank you, Jordan. I appreciate we'll be in touch. >> Thanks, Jordan. >> Thanks. Thanks. All right, we can move back to old business or BY still on the line here too. >> Andy, do you want to share um your piece? >> You hear us? Are you muted? >> Yeah, you're muted, Andy. Um, if you go down to the bottom, >> I don't I don't know what happened there. >> Yeah, we got multiple. >> If you want to open up a window and then you go down to that arrow that's pointing up, that's where you share it. >> There you go. because everything you're

025sharing is there go >> with you right there because we don't have Yeah, you didn't share with any of that with us previously, right? Or today anyways. >> Yeah, there was no attachment. So if you um and if you share it and then go to that tab and just work from that tab or or your spreadsheet if you want to share your spreadsheet and go directly to your spreadsheet. Is it u is it an Excel spreadsheet or is it slides? Do you want to send send that to me now and then I'll try and put it up for you? There you go. Now, if you go directly to the Excel spreadsheet, you should be able to scroll through it. >> He's a he's a newbie for Google. [Music] Cheers. And andy am I Andy is

026this correct? Usually in general conditions often times there is money left over at the end. Yeah. Can I ask a question too? Andy, can you hear me? Okay. We didn't have a trailer. You guys housed in our building. that and that was discussed early on that they were using the office and shop >> and that it was going to be a savings between that there was a savings on snow removal things that were >> we saved on storage because they were able to use the CT some of that shop too for storage How did the sales tax come out to such a round number? Do they just allow us to have this $20 at point on for sales tax? It's too clean. >> Yeah, it's way too clean for a sales tax number. So, did

027everybody fill it out that asked them to or or was required to? >> So, what did that final number come in at then? >> Sales tax. >> Yeah. >> 1.5. >> That's not what it came in at. That's what was budgeted. It came in far below that. Correct. I'm not sure. I know the last round, >> the original estimate was 1.5, but >> the last update that we were given, we were told that sales tax reimbursement was only coming in at like 700 and some thousand or 800 something. >> Was that what we were paid? Is that what was paid as of now? >> I think you were we were still waiting on time. So, that last check we got 435. Um, and I talked to Stacy, but my understanding was that was the last

028payment, but I can double check on that. >> I thought that come in like under just right at a million. I remember it, didn't it? Or something. It was like >> It was 1.5 and then it was 1.2 and then we were told it was coming in even less than 1.2. >> Okay. >> Well, good. That's good news. So, my thoughts are that's what we received recently. >> Okay. >> I think yeah, that last one we had was 485. >> So, what am I missing here? Because if he has the budget showing as finishing in the black. >> Well, that's not including the retainer. >> Okay. So, there's that's not including the retainers that is still out there. Okay. What's a capital two? So what's a capital 2 funding at 324,000? Tim, do you have

029any idea what the difference between the I mean, obviously the earnings that should be what we earned on that interest, but referendum bond premium >> um the referendum bond premium we're reimbursed for that. Um and that would that beers Andy that bond premium would have got that reimbursement. So >> what line item are you questioning Andy or you don't have a clear understanding on? Mhm. >> Yeah. Uh-huh. >> Mhm. So, those other funding sources, um, the majority of them, are those funding sources that were allocated by the district to go into the budget or is that something that went through KA to go into the budget? Mhm. Yeah, I I can see that. >> Mhm. So like basically in a nutshell what you're saying is that first section that is what we came to the

030table with saying we have this money available >> and so if we didn't have that >> projected projected that we would have it available. So if we didn't have that um like how do we even figure that out? So it was like the bait m right away at the beginning. Was that put in there on day one? So, was all this funding up front or was that as we went we added some of these line items? I I think basically what Annie's trying to say and he's trying to state is those are [Music] Andy, can I ask you a quick question just because I don't understand how you do this. So, >> no, not at all. On the on the original, so if you scooch down, you said you had allocated 750 for FFN. Um,

031and that is just the amount you you said you don't know what it actually came in at. Don't those invoices flow through Krauss Anderson to pay. >> Okay. So, is there a way, Tim, for us to go back and actually see if that's where the overage is? That's actually >> Yeah. >> Andy, can you do me a favor? Mhm. >> Hey Andy, do you know do you have a list of the contractors for FFN? Um, I can Okay, if you can let me know. So, that did that start with start with the architect and then because then I can do a dive into our uh our budget and see what we've paid out so far. >> I architect >> usually architect helps. >> Oh, helps. I see what you mean. Yeah. >> And then they'll

032use they'll contract. >> Okay. Where did our playground surface come that come out out of LTFM? >> Yeah, it must have been because they're all Tiffer. Yep. >> Andy, can you go back to the main spreadsheet again to the top portion there? So, Tim, the things that I wrote down here that we might want to check on are the aer's management. Did we get fully reimbured for that? And then I think we just got to start asking some questions about the additional district funding, like if that actually came out of like what that was, >> what it went for. What is the capital two for 324,000? >> Was that ever done? >> I think that's no >> that wouldn't have been a law. >> So that would be >> Yeah, that's the other one. that

033accounts for 300 some thousand >> right there's 300 some thousand that we never borrowed that would explain for summer shortfall >> so there you're up to between additional district funding capital 2 you're up to 700,000 plus if we never got that Aaylor's reimbursement that was 500 >> that that's a reimbursement we're getting from Aaylor's >> that's how Andy explain that again that was well it was money that is was counted >> the management Thanks. >> So So we got we got we got to verify that Aaylor's management number then. So Yeah. Closer. Well, you had the additional district funding. Has that been put in there? Is that something we haven't paid yet? That 233? >> That would have been money that we pledged saying that we had like that top. >> My guess is that

034would probably be something from general fund restrictions, >> right? >> Have we has that been paid out of there? If not, you think that 233605 out also >> that be added to that 700 and some for a shortfall. We're getting to our million dollars. >> We got to verify our sale. >> The additional district funding if it was never check was never wrote out then it changes it down at the bottom again to your 971,000. >> It's pretty much all spot on. >> Then for put in there just to make it balance. They probably just needed they just threw the number in there. But so we've never allocated out of general funds. >> I don't believe the funds are in there to allocate out of general funds. Already done, >> right? >> No, but I'm

035saying that's >> But that would make the most sense. >> Mhm. >> That's where it was projected to come from. >> Mhm. >> I wasn't on here at the time, so I just afterwards. >> Yeah. top numbers. >> I mean the there's nothing we can do about the additional district funding or the capital too because we didn't do those things but >> actually it doesn't work more than they >> right >> we need to verify the sales tax too I suppose >> that's what happened >> you know that's project 1.2 True. That'll be that'll be easy. Deposits. >> Andy, the reason I'm asking questions, I wasn't on the board. I got on in January along with Ryan. So, we're trying to come up to speed on everything. So, >> I think I think this helps.

036I think it at least gives us a >> So other food services has that been covered. The 220,000 other food services, was that transferred over? Do we know? >> Yes, >> it was. Okay. >> Transferred over. >> So everything else, >> the fire suppression got is paid. You said too. >> Where did that come out? Is that know there was talk that that was going to transfer out LTF? Wasn't Was that the one that was going to be paid with LTFM? >> Okay. So that was trans that did get transferred out of that then. came from construction. >> Can you go back to the top top whatever the funding is? I was looking at the funding one more time. So just bond. That's good. What's referendum breakdown two? What's that line? >> I think the

037same as capital. Okay, that's >> Yep. >> Mhm. >> So, all the all the other revenues there, it's those three red ones. >> Yep. As long as the sales tax there. >> I feel like it was salt of a million if I'm being perfectly honest. >> I thought it was in the nines. >> They know what the bills are. We just got to make sure our income's where it's at. And that those three red ones is a big one. It's just that money's like we just threw a line item in there and they never had never had it funded. >> Uhhuh. >> That's what it looks like, >> right? Ellers know a lot of this too. >> Yeah. >> So I I'll I'll first work with Stacy's dig in construction fund to see exactly with

038those numbers it would be easy to research and then I'll contact Shelby too. >> Um >> Oh yeah. Yep. She and I talked that talked through that too. So Ellers would be the they'd be the fund management for us. So they should have a a good idea and they can tell me whether or not yes that money was there or no it wasn't. >> Mhm. >> Annie, you said that you updated this from the one that you showed me last time. >> Okay. Appreciate it. I think we got our numbers here. Sure. We got to keep this se cuz I'd probably confuse things here too cuz then we got to keep these numbers separate too. What there's always talk on where the where the Okay. Yeah. Where the property values come too. I know when

039we bought that's something for us to keep in mind too. I at first I thought some of that was included on here but it's not. So >> what's that >> the actual property that we purchased for the project too. So that's separate >> fun. Yeah. That's not in the original. Is that in 48 million? >> No. >> So, actually it's higher than that. >> Was that right, Andy? The property and the property we purchased you don't have listed here. Correct. >> Okay. Yep. So, I just wanted make sure it was clear. >> Yep. >> Any other questions for Randy? Um, as far as only only really the training, um, use equipment. You know what time you'd be around here on the night or Okay. I think that kind of filled into what I was going

040to bring up too. You brought up the landscape already. So, >> yep. I do I do have a question, Andy. We've been talking about hiring um lawn service um because it's quite a bit of area for custodial staff to keep up with. Would that void any contracts? >> Okay, good. I will move on that get somebody here to cut it regularly. >> Yeah. Was there was any other questions for Andy or I think I'm good and nobody else otherwise we can just let you go Andy. appreciate the time. Unless you can think of something at spur of the moment here, but >> perfect. >> Yeah. Thank you, Andy. >> That'd be great. >> Thanks for your time, Andy. Thanks, Andy. We'll move on to our next discussion item would be the preliminary levy. Looks like

041you have a link on our agenda >> for that as well which >> so this is basically so you have two approvals of the levy. we have the initial which would be at the board meeting our September board meeting then December board meeting we'll do the final um numbers really aren't going to change um back up so basically levy max so basically we're levying what we've levied for in the past categories >> cut off I So yeah, so the things we levy for are um LTFM's levied uh we have a local optional revenue which is 742 that'll go up eventually. Um so 74 to2 for student um community ed is levied um there's a couple other uh debt service some of that is levied and then um unemployment is levied I looked at our unemployment

042amount so you know staff can now 9month employees can unemployment seasonal unemployment that right now is being provided by the state we can't levy for that um I asked what our typical unemployment was for last year it was only $16 so I chose not to let that such a mess going on. >> Um, but next time when we come to September meeting, I'll have a hard copy of this for you guys so you can see better >> when I put it in. It didn't look like that. I'm not sure. >> This is a typical routine. So, you know what we'll do is September board meeting, you do the preliminary uh approval of the levy. December, we'll do our business meeting where we do a finance discussion. I'll work with Ellers to create that presentation. We'll

043do that meeting early and then we'll go into general meeting after that and then the board will approve the final levy which will be the updated document but these numbers probably will not be changing. >> So what would happen if we sold the building? Our LTFM levy should reduce, right? >> It shouldn't because it's a per student levy. So I don't think it'll LTFM will reduce much at all >> even if we were to sell the building. >> Yes. >> Huh. >> Expenses over there. >> I know. But we were being told that we could offset future levies with the savings of the >> LTFM. Um it shouldn't it shouldn't be reduced by much. Looking at our LTF levy this year the projected it's not a lot of money either. Do they base that off

044the age of this building or the building? >> We may see a bit of offset just because it's a newer building. So that will that will change a few things. >> And then as you have aging buildings, there's other levies that are non voter approved that are automatic. >> So that'll probably change as far as taxing our community members, but it's not going to be a big change. something that we just you know this is brand new I think then the shop they have that age of the CTE building in there that's not that camera that's not that old either but then >> but then yeah the big one was the dinosaur over there so >> how does this number compare to last year it >> I'd have to look I'd have to pull it

045up there's a different code to pull that up just curious >> I'll do that I'll have that for the sub to see comparables That's a little bit different. We kind of thought that was going to hit us a little bit different on the LTFM. >> Mhm. >> Based on the age of >> you said it will change, but it'll be so minimal that nobody will even notice. Yeah. >> Not much. I mean, some people will because incomes every dollar counts of course, but it's going to be minimal. Is there any other questions on the levy? I guess it's kind of standard. We kind of just go for the max and we just kind of itemize it out to match the max. So >> pretty standard. >> Otherwise, if there's no other questions, finish up our

046preliminary levy and we discussion. We can move on to your you have hats in school next on it for discussion item or is that informative? >> That's just informal. So I I emailed the board today kind of looking at the changes for students. >> Letting wear hats in school is the battle. I know not everybody believes that it should be allowed but teachers have discretion in their classrooms. If it becomes an issue um then we'll remove it. Um, >> did somebody bring up the idea or was it questioned or why? >> It's a fight with students because a lot of kids are farmers and they wear hats all the time. They come in, they have their hats with them. They'll leave it on the classroom without thinking about it. Um, so it's just giving them

047that freedom. They're not allowed to wear hoodies. Um, hoodies cover your face. You can't see if you're paying attention or what. Um, but it's a way of just giving them that little bit of extra freedom and not finding that. Um, I'm sure a lot of you guys wear hats outside. I wear hats occasionally, but I hate wearing a hat. So, >> um, it's just the way you give them a little bit more freedom. Teachers again will have the option to say no, not in my classroom. >> I know we never allowed to have building, >> but >> which I can look past that, but I would rather if there's anything sitting on their desks, I should be on the floor just so they can see their faces. Yeah, I get that. >> If you want

048it up to the teacher, I guess that's a >> I can tell you and we talked I talked to one teacher and he said, you know, I often forget to tell them to take it off. We just get started right away. We did this at LPA, too. And actually, Colobby brought this to my my attention because he said it's been a uh it's been a constant battle. >> They've had petitions. I think I asked Landon, he said they've signed done petitions in the past and >> yeah, they did that in my last district. So, okay. It didn't cause any problems then. The only kids wearing hats were the kids that were getting caught wearing hats. So, it didn't really it didn't change any engagement or anything. >> But I think too do that and say

049teacher that's a rule then you live by it and if you're not going to we will get rid of it at all at all cost at all. >> Right. >> So, you better have respect for what that teacher says. >> Yeah. Enforcement's the >> enforcement would be the big thing. If they don't want to um go by the rules, we'll just get rid of it completely. >> Yep. We're going to Kobe and I are going to have a um we're going to have a 9th through 12th grade meeting Friday morning. Just kind of set expectations for the year. Um and then we're going to introduce hats in the open campus and it's going to be this is a a privilege you're getting. It can easily be taken away if you abuse it. >> I know

050it's a little bit different than we were I don't know how many we weren't Jeffers. We weren't allowed to. We come up here. We weren't allowed to wear them. So, except for hat day. I think there's one year, one day a year I think you can wear hats in school. But I was the one to wear them in school. I don't see afraid of my teachers too. >> I think that the teachers have the ultimate say in their classroom is extremely important. >> Absolutely. >> Again, we try and minimize the battles that teachers have to fight in the classroom so they can focus on instruction. >> Makes sense. in their room is their room and they can they'll call the rules and >> Yeah. >> Anything else in hats? >> No, I guess you're I'm

051not going to look over there. >> Your experience. >> It's a respect thing for me. >> Yeah, I get I you know there's a military thing for me. That's one reason I hate wearing hats because I had to. >> You had to take your hat off when you came in the building. You absolutely had to have it on when you're outside if you're in uniform. >> Yeah. >> So, hats. Yeah. touchy subject opposite though. >> What your experience of it? You said it your past districts you did the hat similar policy or similar approach. >> Similar approach. Um I got approached by the student council. Um they kind of overstepped the principal. I said it has to be taken to the principal first. But I supported in the greater scheme of things. I understand the

052respect. Um, these kids wear hats and it didn't change our academic scores at all when they went to wearing hats. >> This is a 912 deal. Then >> we're going to go 712. >> 712. >> Yeah. But we're going to talk with 912 separately because we want to talk about 912. We'll have open campus. So, we want to talk with them. Then we'll we'll approach 7 through 12. >> No elementary though. >> And I can keep that keep the half out of the boardroom then. I got in trouble. Not too far away. >> Okay. Look at Brian. Otherwise, I think I know I think we all we're all pretty open how we feel, but we're going to trust you and the authority and let them earn it. So, >> next time. >> Yep. >> All

053right. Brought up a hiring additional kitchen staff. So, I um I've been working with our kitchen staff and I I don't think that the layout is most effective. So, for instance, breakfast there. There was such a long line getting breakfast this morning. Some kids were like going to class. We need a better way to streamline it. And I watched them serving the small. It's a So, I would have set it up for two lines. It should have been wider the opening so they have two lines. Right now, we have the aloc cart that's blocking one of the possible serving lines. So, we're going to try and figure out a way maybe we can move that out. I have two serving lines. Um, but watching them, they're they're working pretty fast, as fast as they can

054considering the room they have and considering the manpower because when they do, they have a dishwasher. When that person's not washing dishes, they help serve. So, then we have two people in the line and one person bringing stuff to the line. But we have so many kids coming at one time. One lunch line certainly is not cutting it. And I I'm not If it was designed for two lines, it should have been. Um, so hiring that additional kitchen staff and even we find part-time will help expand that. So, we're going to work to to move towards two serving lines so kids can get their food, have plenty of time to eat and socialize. But again, like today is so backed up. They got their lunch, their breakfast, they sat down, and school's starting. >> They're

055not going to have time to get thrown away. >> Yeah, exactly. And >> or not used. >> So those kids rely on it. I look at that the financial for hiring somebody but then to your point help the efficiency to get them started early so then you're not rushing and throwing it away and then yeah >> I look at it the ones that need aren't getting that the meal at home for whatever reasons get to get fed here >> correctly >> and and also understand too that we it's free breakfast for everybody so more people are going to eat because of that um but I'll have that on the board agenda for approval adding that person um for September and then we'll start I'll start working to find somebody. >> You know, this one's just

056a little bit of a hard one for me if I'm being honest because I with the circular conversation we've had for the last two years surrounding lunches, it's hard to agree to bring on another person when I know there's plans for improvement. And I know there's plans for training, but to pay another person, that's a hard one for me. >> Well, paying another person will allow us to expand our serving lines from one to two. If we have two serving lines, it'll be much quicker for them to get through. Right now, it's not possible. It wouldn't be possible to have two serving lines with the amount of staff we have now. But that is the big overarching goal is to go to two serving lines. >> If the dishwasher would help serve, would that would

057you have enough staffing then? So she could help serve for a short period of time because um the return tray return window, it just starts getting stacked up. >> Oh yeah. >> Even if we have enough trays and utensils for everybody in the building, it gets stacked up. So she's got to go clear that window and run through the sanitizer and get that done. >> I was just saying if you could wash the dishes after everybody eats, there's somehow you could >> be tough. >> I get what you're saying. There's a lot of trays sitting around then. But we we did broach that conversation too of bringing her in but it'll be for it'll be for such a short period of time >> just during the serving time basically like >> maybe for the very

058first quarter of the serving time >> and keeping up the dishes after that as they stack up. >> Oh yeah. >> So this person you're thinking would be a part-time kitchen staff. >> I think that's all we need. >> Yeah. >> So right now we have three full four full-times. Um, I I don't believe our dishwasher is fulltime. >> Okay. >> But I'd have to look in that, but I'm pretty sure ours are not fulltime. And we have a director, which by law we have to have. That'll be Bonnie. And then we have the two food service workers, but Bonnie does. She's in there serving everything, too. So, I've been watching and they are they're doing a good job serving. It's just still had kids coming at one time for lunch. Again, I'd go back

059to the design. Um I the kitchen should have been designed for should have been designed for two ser right off the bat, which means those roll doors should be wider. And then you have your return line for dishes and everything. Um some of the equipment that was hired in there is probably not the best idea. Their stove is about their stove looks like an apartment size stove. It's commercial range. Um, they said they wanted a griddle to make fresh pancakes on, but there's no way they could do it. >> There's no And you can't put anything in the oven. Um, >> like the big there's not room for the bigger commercial trays like you'd envision. >> Their oven is basically this wide. >> So, I thought that there was like other things though that functioned

060the same like that convent convection big huge thing. Um that's usually to reheat. So that's that's a reheater. Um the uh the stove itself is what they would cook or homemade fresh meals on. >> So we those convection we usually call them rether. >> So what they'll do is as we get food in the trays go in there that brings it up to temperature and then they serve it. um whether it's handmade or prepackaged. But I will say I looked at the menu and when they start the AV and I've never been in a district that had two main courses. We always had a main course and then someone that didn't want the main course would make them a ham sandwich and chips or something. >> I've never seen an A&B choice >> and some

061of them are pretty good. >> Yeah. How many hours would you be thinking this would be as a part-time? >> I I talk with them, but I I think just basically as a server, I can't see more than four hours. Um looking at helping set up right before lunch, serving and help a little bit clean up. >> Yeah. But I can't see much more than that. We don't really have any other flexibility for another staff to go in there to pull from somewhere else to >> like could we utilize a parah >> probably not. Um we just are reallocating par time now because we got a few students in that one to one. >> Okay. >> So um so probably not and that person would have to agree to it too. That's another thing that

062would be a different part of their contract. >> Yeah. cuz then basically when you go move forward I guess at the business meeting it has to get approved anyways and then once it comes to that if it looks like it's if we think it's too much and we can >> I wouldn't bring it to the board looking at our budget numbers now I wouldn't bring if I didn't feel comfortable >> yeah with it's not going to be a very huge expense so I mean I I wouldn't bring it to you guys if I didn't feel comfortable think what other budget looks like now >> I think that's biggest concern was the financial impact. So, especially when we're talking about the budget, but I think you've been proven to us on that you're keeping track and

063you're serious about getting the numbers correct. But was there any I guess in there with the kitchen staff, are they open to like the rearrangement or >> Yes, they are. Um because I walked in there and I was shocked. I was shocked that there's not two circ set up and they said they were never told that. I've never seen an alle cart either in a small school. We usually don't have alle cart. Um so there are some things I think I would have done differently just in the the design of the kitchen. Space wise it's set up perfect what they need. >> Mhm. >> I can't there should be two wise >> about some of the equipment that's in there. I know this is a stretch for a kitchen topic, but can we return any

064of that stuff that they're not going to use? >> Probably not. >> Not a darn bit of it. >> No. And a big big reason they can't what I was told is when they moved over. Usually we get that training before school starts. >> Mhm. >> They moved over and the trainers came to train them during the school day in the morning and they said we And I don't blame them. I mean that's that's a tough time. >> Yeah. They're trying to get ready and >> I said we we can't we can't do the training so it's never rescheduled for them. >> So we're working on that. I'm working with um Andy on that because he can help schedule that training. >> That's with sales people at that specific appointment. >> I mean there in

065looking just walking through there there's things that I don't I don't know that they would ever utilize that were bought. >> Probably not. I mean they could. Um, that's just gonna Do you use some of the items in there? It's gonna take longer. >> Yeah. >> To make food >> like meat cutter. There's a meat cutter in there. There's >> It's interesting that you bring that up because my last district got rid of the meat cutter and they just sat it out was going in the dump and went over places. Can I have that? Sure. It weighed like 150 lbs. So, we come back to school and our cook said, "Hey, where's my meat cutter?" like whoa I did but she wanted and she didn't use it that often but it's cheaper to slice the

066>> meat that way than to buy. >> So are those like that's the very kinds of things though that we should be that hopefully come about in this training too. >> Yes, absolutely. And those meat slicers are automated. They're automatic. They just put it in there and they set the the guide on it and they let it slice it. >> I do have concerns with the fact that we don't have an oven. I mean, it's unreasonable to think that they're going to be able to make homemade meals on a college size oven. >> We should pop in there when we're done with your meeting. I'll show it to you. >> Yeah. >> So, who designed the kitchen? Was it Ka? Was it Is that what we asked for? I mean, I wasn't here. >> I

067was not part of any of that. >> And they were not asked for any input. So, my opinion, you're building it for the people that actually cook the meals. have their input on what would work best for them. >> I remember it being discussed in the kitchen st or the um they had a designer come in and designed the kitchen as to what they thought the needs would be. >> Yeah. >> Living and learning best of intentions maybe go one way. >> That's why I say if we could return or even trade up or something some of that equipment and get what they need in there. Would you see where the equipment is in there and how it's >> then it's not? Yeah, it's landlocked kind of for could be though. We'll have to see.

068Um what I think we do we can we can work on that as we build up our student attrition >> reserves again because we will build those up >> and then we can look at purchasing. I can check on those things. My guess is >> not a chance. Yeah, mine too but it's worth a shot. Otherwise, move forward with our set adult meal prices. I guess I'll tie together breakfast 250, lunch 505. >> Yep. So, we got a recommended, we got these things from MD for student nurture the recommended amounts to increase meals to just the board be approved. um which will probably help some I won't say substantially with the student nutrition reserves but it'll it'll help some >> how many adults are that >> teaching staff teach okay you've been eating too here

069>> I don't find time to eat >> sometimes I'll run home real quick and grab believe it or not a peanut butter sandwich which I actually hate peanut butter sandwiches but better than Ron, I guess. >> Otherwise, then we move on to the Robert Lang land purchase or easement. >> So, >> there's no other discussion on the Doesn't sound like anybody was too worried about that. >> So, Mr. Lang's contacted me a couple times with the the construction of the walking path. it's blocked him from getting into his field. Um, and he's very polite about it. He said he's wondering if he could purchase that lot so he can get in there or we could do an easement. I think we should make an exception for him to allow him to cross the path to

070go to the harvest. I think we could probably have something in there that, you know, it's wet, can't access it that way. Something I think we need to do something more. So, >> is that just across the path is what he needs? >> Yes. >> So, just an idea. Um, what if you put a met slab in there that's deep enough that would still work as a walking path and you could cross it and never do any damage to it either. Just food for thought. >> So, >> I don't like easements, just going to be honest. Well, even beyond that, it's I think putting in the walking path, you know, I don't want to say we're at fault not accessing his land. >> That's not his land. >> Well, I mean, it's not his he's

071not accessing via his land. He was always accessing >> that >> through our land. >> And there is a field access about a half a mile down. It's just not big enough. >> No. So this whole thing started, Chris told him because he owns all his corn, he's like, "I can't go out steep field approaches on all of his fields." So I looked this morning and I talked to Chris this morning. There's one like 300 feet from the corner of the field. There's another one about halfway down >> and Chris is like, "That one's actually flatter than swimming pool driveway." So Chris is like, "I'll call Robert just tell him we'll use a field approach." >> Can you keep in touch with Chris and see how it goes? this discussion. >> Yeah, I didn't know.

072He did say he likes to park stuff there. >> My personal thought as a farmer, I don't expect to use a neighbor's land to park. >> Well, right. Lands before. That's why he just did what he wanted what he wanted to do because >> if that was my field, >> he's got two nice field approaches there. I would >> not expect to use any as well as anybody. If you got a farm and you got to access it, you need a driveway. >> Yeah. And the one is really I mean it's plenty wide. The middle one's plenty wide for a semi like >> semi approaches. >> Here's the other thing. If easements are perpetual, >> the plan is always the the forever plan hopefully we get there someday is to have ball fields in that

073very location. >> So then do something anyway. >> You would have. So if if let's just say the ball fields were built, would we still be having this conversation? >> Not a chance. So since you made that contact, if you want to just follow up on that with them, make sure that we have a call again. I don't know what to say. >> Yep, I can do that. >> Okay. >> I just have a picture with that. We start new that map and people sees it and then they >> Well, that's the Eastman is for I mean it's perpetual. So like it's going to be in place until the land changes hands. So if we were to build a ball field, >> you would kind of have to allow him to still go in and

074out of there. >> That's why if you want to have a tent date on that easement, >> most of them like >> most don't, but have to. >> And most take mutual consent. So is he going to mutually consent? >> I can see if there's no field approaches, then it would be something. But there's there's literally one >> 250 ft from the corner. >> He hasn't had one. He should have been doing it years ago. >> I looked when I come in the house and that's why I don't. So I think it's I don't think it's our issue. >> I don't think the lines would be happy with their uh investment in a path to being ripped up by heavy machinery every fall. >> Like I said, I paid extra attention, slowed down this morning

075when I come into town and looked at it. So >> Okay. just get back to the nation that >> you can about the amendment to the count school district calendar. >> So we talked about this in negotiation committee meeting negotiation yeah negotiation meeting last week. We're currently way over the required contact days and required contract days. Um, our calendar currently goes the week past uh, Memorial Day weekend. So, we would like to approach the board to amend the the calendar and they're still so far out to drop off that last week. Um because if somebody graduation will stay May 22nd >> in future years probably move um graduation to the Saturday before the last week of school. Seniors don't come the last week as it is. That's a better time with less going on. We

076did LPA we did the Saturday before Memorial Day weekend. We had more participation because we didn't have families going out of town. So, not just not families of the graduates, but I mean families from our community that like to watch graduation. So, that's for future, but bring this to the board in September for an amendment to the calendar. We'll be dropping the contract days and the contact days. And then we're looking at negotiating that into the new agreement with teachers, too. And that'll still leave us like four or five days for snow days. We more than that, actually. So, the legislature changed it. You have to have 165 contact days, but then you have to have so many minutes. >> You'll find that you're probably over the minutes by two weeks when it all boils

077down to it. >> The contract date. >> I just don't like I my puzzle face is not arguing this. I love this actually, but it's just we at the amount of conversations we had about minutes and in-person minutes and like I think of the year that we had a lot of snow and we had kids staying until you know 10 to 4 and doing that all spring long to make up for all of that time. So, we'll take advantage of our e-learning days. Of course, first day right now in our school day, if you look at minutes per school day at 172 contact days, those minutes already gets a day on our calendar. Um, that five student contact or five e-learning days and the district can forgive as many snow days as they want up

078until the 165. Mhm. >> Um, and that's included, that's aside from learning days. You'll find that if you sit down and actually count up the number of minutes that students are in class learning, we're way over what's required. And obviously, we're way over on what was required by contact bas. >> So, is that something maybe make lunch five to 10 minutes longer if you're going to have an open campus? So they got a little more time to >> Well, the thing about doing that is I want them to be responsible, too. And if they complain out, hey, we're gonna once we put this in place, we're going to notify our local establishments, too, because it's they're probably going to go to the gas station. They're probably going to go to Legion. They're probably going to

079get lunch there. >> So, that's going to help their businesses, too. And that's kind of a double win. So, we'll let them know to be prepared for that. But I have teenagers and you give an inch and they take them out. >> Well, I just wonder if they had enough time now. I guess they don't know how much time they have. >> So, that'll alleviate some of the the backage in the the lunchroom, too. So, we're going to offer it 9 to 12, 9th grade to 12th grade. If they don't have parent permission, we're working on that right now. Without that parent permission, they're not going to be able to go. If they abuse it and they come back late, they're not going to be able to go. They'll they'll lose those privileges for certain

080periods. a group then too. >> They can go as a group. Um you know if we can't control like who's writing and who's car school campus um like for instance we can't allow it during an activity as a sponsored district activity. If we if we say we're going I don't know anything but if we're going there for a game they can't drive each other and go play >> because the bus is considered part of the school district but this is a different situation and that's why we get parent permission. >> So will the teachers is attendance taken at the beginning of every hour? >> Attendance is taken? Yes. >> Okay. So when they come back, >> they have to check in and out of the office. >> Oh, they have to check in and out

081of the office. >> And if they abuse that, then they'll lose it for a week, two weeks. >> Okay. >> What's it easier to do it in this building than where we're over there? I mean, how many >> ins have to sign in and out? >> We'll have to keep an eye out because we we've done open campus before and we've had them call a friend who's in the building, hey, I'm going to come in a little bit late. Can you come to the back door and let me in? So, we're staying by the back door. >> What are you doing? There's there's no risk of concern for liability and all that. >> That's why we get parents permission. >> We move on to our I guess we tied in our open campus discussion with

082calendar. That's all right. move on to our first read policy. >> Um, just another slew of policies. These are just a preview for you guys. We got the 400s and the 500s done. Um, 400s are staff, 500s are students. Quite a few interesting things in there. Keeps us up to date where we should be. I think we only have two more series to get done. So, at the board meeting, there'll be a second read of the ones we presented before. the second read and adoption. So after that second read is approved, they're adopted by the district. Then we'll work to get those right on our website right away and these will come up for a first read and then October's board meeting will be there for secondary adoption. >> So there's a ton of them

083in these two series, but I encourage everybody to go out and read them because I think they're as these ones are a little more >> they're not as broad. >> They're not as Yeah, they're not as broad. generic >> non-generic a little more uh related to day-to-day than overarching or you know the last ones were born. >> They are also tied to statute some of them are required. >> Mhm. So there are quite a few required policies that >> and all these remember right when I talked about the policy polic or membership thing they they said they'll go through every at the end of every school year in the summer they'll go through with the policy committee and so what they do after the end of the legislative session MSBA goes through with the legal

084council they look at all the policies that were affected by legislation langage if needs to be and then send out a big and then we'll have to do others. >> That'll be a lot shorter work because right now you're kind of starting from step one on this. >> But we will be done by December. By Christmas Day we will be done. >> It's going to be your first Christmas present. >> My first pres. >> Yeah, true. >> If we all go stamp through these before the next I guess when do we approving. We got to do them all at the next I guess four and five here at the next one. >> So these will be approved in mass. So they'll be four and five will be the first read. >> So in mass you'll

085just approve the the policies found in four and five. And I'm going to I'm going to do links to them >> instead of put them all in there because quite a few more I think last time >> and then you'll do the second read on the ones that you approved the last board meeting through 300. >> Okay. We'll try to stay on top of that to review all my questions. >> I was very proud of repository. >> We better look through >> a lot. And after a while, they all start kind of looking the same. So I suppose we all have to look through and make sure they all sneak something in on us. >> Yeah. >> Testing us. No other questions right now in the policies. We can move forward to the director of

086buildings and grounds. >> So something I kind of thrown around a little bit. Director of building and grounds. Um it's kind of fashion after a league custodian, but this person will not be um they'll be salaried. They'll be off the contract. So they won't be part of the staff sports staff contract. You can look at the different duties in there. um a chat with Tom um see if he's interested. If the board approves um the board approves it, we'll have this in there at the works uh the regular meeting in September plus his possible contract. The board approved both of those. >> I didn't Yes, this will be 12 month employee. It will be every year it'll be u renegotiated. Mhm. >> Um it's typically what you do with directors and you do with like

087business manager. Um a lot of times your administrative assistants aren't on the the union contract. So you would negotiate them at the same time too. Any confidential employee um you would and confidential means people that work directly in with negotiations. So they might not work with the negotiating team, but they work with uh budgeting salaries and work with pulling data up for proposals. So those people would be confidential. So it's it's always one year contract and it's renegotiated every year. I feel like for that specific position, it makes a ton of sense to have it be a salary position because there are after hours, you know, weekend type things and that would alleviate that ever a worry of overtime. >> Yeah. And right now overtime they've been everybody's been doing very good >> good monitoring

088their own time. Some people um for for instance our lead custodian will flex a lot of his time. Um, for instance, he came in and helped with cleaning yesterday or during the volleyball game or afterwards, but he left early. >> Okay. >> And so, this will help with that. And, um, I'm proposing working with him on salary proposal, which will be, I think, good. Some other benefits, which are pretty minimal. I think a lot of it pulled from the sports staff contract. So you say hours per week is salary then it would be 40 hours or whatever's needed right >> correct so other duties is assigned um so the 40 hours is >> in the base >> base >> but then salary if it needs 60 this week you need to talk about 60 >>

089um question I have is so we go from hourly we go to salary he He's not driving bus now at the same time. I mean, was he was he getting paid a bus driving route and hourly? I mean, I don't know how that worked before, but just so we're not like um paying him more for doing less, >> right? So, >> you know, see where I'm going here. I because I don't know everything that was going on behind the scenes. I just want to make sure he's compensated correctly, but I also don't want to overpay either, >> right? It wouldn't be overpaying. Um he would so before he got paid for his regular salary or just regular wages that he clocked in and out on and then he got paid less driving duty pay on

090top of that. So this was it's not equivalent to that. Um it's there's it's not quite equivalent to what um his base wages were plus the overtime. So it's under that as well. not far under that because I think we need it to be at least a little equitable because if you look at the amount of hours he'll be coming in especially when it comes to snow and this and that or if we have a a weekend something that needs to be done like we've had already similar air exchangers have gone off on the weekends they had to come up that just happens >> so now we're looking at to lawn I don't know if was he doing the mowing and the lawn care at the same time. We hiring that out is that just

091so we look at all evidence here >> the most value. >> I believe we need to contract lawn care out at least for a portion of it. We know that the baseball field is going to always be taken care of, football field will be taken care of. >> So we need to look at practice field. Um he'll probably be in charge of making sure that the old building um the lungs cut at the old building which it has been. Um like some of the major areas and big field out back with our we have a pretty small custodial staff considering the size of this building. Um so doing outside stuff is is pretty difficult for them. Okay. Going through there. Is there any other input or questions? No removal. Are you still planning on is

092he going to cover the snow removal yet this year or are we looking at >> Have you done snow removal in the past? Is that always >> Last year we hire him out because it just got to be too much. >> It's tough. >> Plus, he was driving the bus then too. >> True. >> Well, usually >> we don't have the right equipment to be honest. I don't think that thing is much that we have as much for snow removal. >> With the two parking lots, you'd need a bucket loader and you're going to have to haul. >> You can't just constantly put it out in the field. They're going to have to actually eventually haul away too. Okay. knows the person that we used for last year. >> So, we actually have to bid

093it out though. >> So, we'll do that and then of course we'll call who's done before, but I I've done that everywhere just because it's a lot to keep up with because when he does snow and move, he's got to do all the egress, he's got to do the sidewalks. That's us. >> So, if you have somebody come, even if you had two or three people that came up, that's going to be a couple hours of work right there. And then put the parking lots up top of that, his day would be starting like two in the morning. Whereas with big big equipment, they can come and get it done a matter of a couple hours at most >> and for games. >> Yes. >> Because the sidewalks and Yeah. got a little bit more

094than what we have over there. So >> So if we do that, that little tractor we have is probably not necessary to I don't know what they use it. I thought it was kind of just for snow removal. I thought >> I will let you know this. Every district expires to have a little tractor. >> Especially if you have one where you can change a bucket out with forks. >> Yeah. I mean, we already have it. It's not like we want to get something. >> No, you're going to find if you got rid of it that you're going to think >> and it's not worth that much just noise or whatever. >> Put a brush on it, too. I mean, there's a lot of things you can do to it. We used to do that.

095We We had a couple small tracks. put a brush on the trailer and brush the sidewalks off. >> There is a brush for that little bug. >> Yeah, it's just not very maneuverable. >> You can do it, but it's really slow. >> Yeah, >> it's getting >> Yeah. cumbersome compared to you don't want to do when I'm around is leave the keys in the tractor. >> Oh, >> I'm an old equipment operator. When you do that, >> go >> I see things to do. For the record, I keep my equipment, my keys in my equipment in the fall. So, you're welcome to drive by. >> Jump on a John Deere. Used to operate 20 ton scrapers. Do the dozer. Leave a D8 dozer keys out. We'll be gone. >> Yeah. >> You want to ditch

096Doug? You let me know. Uh Andy mentioned a couple landscape items to maybe be dealt with with that October walkthrough. Yes. >> What was he referring to? >> Um well, we've had issues with just the seating out here. >> Yes. >> So, basically the walkthrough is just and trying to get the company here. It looks like it's doing better now, though. >> It's better. We just need some fall care now. Get rid of the >> We walked out there. There was a difference when when we walked out there. >> Yeah. It looks like a lot of the whatever that broadleaf weed was, a lot of that is gone. >> They need to get the crab grass control >> crab grass and barnyard grass. >> If we could put put some weed feet down to kill

097that off before snow sets in, then that'll be great. Which kind of puts me into the other thing I was going to mention is the with the white walking path, we may need to look at a sprayer, too. >> Oh, yeah. >> We're going to end up with just weeds and grass coming through. >> We do have a sprayer that goes on. >> I honestly don't know. >> We do. Um I actually because I wanted to spray for mosquitoes on the football field. >> Y >> just don't have enough time to do it. Um but I talked to Tom. We do have a spray that goes on the back of a side by side. Mhm. >> Okay, good enough. >> Yeah, that would be >> this be one of the things that need to be

098on the list, I would say. >> The two light bulbs out here drive me crazy, too. >> They are burned out and they have been for >> on the building or >> on the building. >> Okay, >> it's the first light and the fifth light and they've been burned out for about a year. >> Okay. >> I don't know if that fixture needs to be changed and that's a punch list item versus just a simple >> You guys, I should have brought it back up. You guys should write me a list. >> Okay. Well, >> your ladder >> bringing that up. What's going on in the building here? We got grass right up to the building. Not sure why. When we built the building, we didn't put like a strip of rock in there because

099as you mole and trim, you're going to ruin the edge of the building and you have to trim. >> So, that's something we should be looking at doing some landscaping. Just >> no shrubs, just rock because you >> I would love it if it was cement a sidewalk. That would work too, >> but cement or rock. So, you get rid of the maintenance. Roundup can take care of >> 240. Honestly, I would agree with that. >> It's going to It's going to look like it's >> too much rock out here. It should have been over there, >> but we should something should get done back there. >> It would finish it off nicer and you wouldn't have to trim. >> Yeah. And you're going to end up with you're going to have it ruined the

100lawn mower we whipper down the road. >> That's a big a good point. So what we can do is I think we we put that on for a next year. >> So the next round LTFM we build up those reserves. The other thing I want to look at is buying an affordable scissor. >> Yeah. >> Because we're going to have to call somebody in every time we need to change a light in the gym. >> I guess the concern on that was like where do we store it at? >> That was the kind of we didn't bring that up last year. You know can find used ones but >> it's the it's the where to put it type of thing that we didn't have either. We didn't know. >> Yeah. I think we figure that

101out. I think we just save a lot of money in the long >> run. We change these lights, we're going to have to get uh one of our electricians come out and do it. >> Yeah. And every time it's a expense >> or like tax or >> somebody with a boom truck. >> I think you can find somewhere to store that thing. If you get a reasonable one, >> they're just going to bring a cherry picker out and do it. I don't know how you do this. And if we're looking at the kind of property management or whatever, I these bushes not the best uh selection I think for our our setting. You know, we're red rock central. I I could see some nice big chunks of red rock sitting in here than some of

102these bushes or, you know, some grasses or something like that. >> It's a little overkill. Yeah. >> The issue with the bushes is the maintenance. >> Trimmed all the time. >> If we trim it now, it's what's going to cost us just maintain it. >> Well, I wouldn't have put them in. >> I wouldn't have either. >> What we've done at the cost is if we want flowers or anything like that, we buyers. >> Honestly, I don't know why they even put them there in the first place. Just the rocks have finished it off is enough. >> So, it's possible that that was part of the architect plan. probably >> nobody pulled it off. Nobody thought to pull it off >> like Dastm right now is the best. I mean, it it almost seems like

103loss, but yet it's not because you're going to have to have a guy out there busy working on it, too. So, pull them if they wanted, whatever. Yeah, >> they're yours. >> I don't want post on Facebook. >> Yes. >> Anybody wants a bushes, come pull it out. >> A bunch of them coming up. >> Better tell our city >> flowers. >> Be easier to pull them out in the near future before they get rid too big. Yeah. >> I mean, I don't >> I wouldn't feel bad about >> No, I >> like eliminating them by half. >> I think there's Yeah. simpler options, more attractive options >> and you, you know, maybe focus on the front. >> Absolutely. >> With something that needs a little more work and simplify back here. >> Where it's

104clean and >> Jake's getting on be a good um welcoming gift giving him all the plants. I got it. >> He's not allowed to speak for himself, so just delegate. >> What committees can we sign him on? >> Where we at? >> With buildings and ground. Is there any other >> You spoke with him about this too. >> You said that one pretty well. >> Yes. >> I can't. Is there anything else that Billy's grounded? >> We can move on to our dance club discussion. >> So, we approached um Kobe was approached by this. Um I just it was brought to my attention that she can't afford to reserve our theater with that 10% uh ticket sales fee. So, I thought it's a good will gesture. We should we wave that for her. Um, she

105said there's a couple opportunities they have to use their theater coming up. She said they guarantee they're going to sell out. That's also for our community. I know some of the the kids aren't Red Rock Central kids for a lot of our >> So, I just I know it's for profit and she's going to the other building fees that facility use fees. She's fine with paying that. I think it's an opportunity to showcase what we have. It's an opportunity to get our kids involved. It's an opportunity. Who knows? Maybe some kids from other districts will come in and look at that and say, "Man, I want to go to school there." >> Well, I don't like the idea that she takes us out of town and goes to Springfield. They'll say that. >> Nobody. >>

106So, I would rather be here. >> I don't think anybody did. >> I would too. I think um >> that's what it takes. when we were putting together that facility use, >> we based it off of area schools. So, I don't think we're completely out of line. >> The one thing that I did question after we did pass it though was the ticket sales percentage. >> I don't know. >> I know we were kind of valid. Maybe we overvalued, but we were valuing what we had, too. >> We're just looking at how many dollars she's bringing in, how many times she can turn it in a day. >> It's true. I let you know what we did. We had a pretty modest, no, not modest, had a pretty good building use. We didn't charge for

107ticket sales because they're renting your building for commercial purpose. So, um, our our things, we should never be in the business of trying to make money off of things like that. I don't think that was ever the well like the forprofit classification is a little bit different but um with with the dance recital specifically it was partially because it just took that out of service for everything for us for days. So according to them they needed two days >> and I think when they had previously done it in the other school which we did not have a facility use agreement at all uh they started like on Wednesdays maybe or Thursdays. So it was you know Wednesday through Saturday or Thursday through Saturday. >> So what she explained this time is she needs she'll need

108it for two days for her performance. one day for rehearsal. >> Yeah. >> Should probably be towards the evening and then the day of performance. >> Yeah. >> I can't remember what else in there. We We'd have to discuss the the use of the audio system, the sound system. We want to make sure that somebody's certified to run that level of equipment. They're using the sound. >> Yeah. >> Know that was a concern. We were a lot of us were stressing that we want to protect our asset. I think at the time that we were doing that too, it was just so brand I mean it was not even completed if we're being honest. Like it was still being built. >> We could have learned train them >> cuz I I know you got to

109think you got to think of it like this. I should change this the way I look at it. Our schools are community centers, >> you know. Um by allowing somebody to rent our spaces and use it, we're helping our community too. So, we're giving back because it's not going to be just the families of those kids that are dancing. Well, how what else is there to do with the winter? I grew up in a small town. Um, there's not much to do around here. So, it gives an outlet for our community as well. I mean, I just think it's supportive of our community. I've had we've had traveling theater groups come through and rent our facilities before. Um, I've waved the fees for them sometimes because our community had nothing. Mhm. >> It gave an

110opportunity members. So I think sometimes it's worth allowing them a cheaper route into using the facilities just for the better of our community. >> So we have to revisit that policy. >> I was just going to say, should we just reook at that entire policy? >> We should look at it from change one part. We should look revisit it. Not that we're changing it all, but this we should be >> at least >> you're not just wait for one. You're going to have to look at it for everyone. >> Right. >> Exactly. >> Now we're in here. I think it's easier for us to gauge it, too, cuz we're in here. We know the flow of the building better. We kind of know what it is versus when we first did it, it was all

111new. And >> I mean, and we went from 0 to 60. We had nothing in place. There was no fees. There was no exchange. There was no um permitting, insurance, none of that stuff. So we kind of started based on what other comparable, you know, newer facilities were charging >> cuz now we can make it work for us instead of, >> you know, going out to another district. >> Yeah. And I can even find my old uh we had a facility use policy and we include all the application in there. I made it very very detailed. There were steps and people you have to contact all along the way. Mhm. >> Like for custodial, your opportunities are to hire one of our custodians or to pay a custodial deposit that's refundable if the building if

112it's clean. >> Um you can use our kitchen, but you'll have to hire one of our um our kitchen help to cover while you're in there. I mean, there's we had a very specific >> Should we just review that as part of our policy reviews and then put it back to the board? >> Sure. I agree. The other thing too is we look at custodial if um let's say one that's under contract comes under we'd still be charging is that go back to the person that did the work or go back to the district just so that's clear up front also. >> So what we did is if they we had an hourly rates for everything. So, if they want to hire our custodial staff, they have to pay us an hourly rate for that.

113And we paid that, of course. Um, or they pay the deposit $250. If they leave stuff in the theater, 250 bucks worth of salary or worth of wage time will probably clean it up. The only way they got that back is we came in, inspected, and everything's clean. For us, it started off we were working with a um a local music instructor that did theater productions and everything with kids. They came in, they painted a bunch of set stuff and got painted, >> so automatically put it off limits to her. >> Um and we didn't have a very stringent facilities use plan either. >> Yeah. >> Ours started because it events were costing us money. Y >> we were paying extra overtime for our custodials. We had a we had an event where it was

11412 hours of cleaning after that cost us money. >> Yeah, we should never do that though. Um there are times we wave it too if the boy scouts don't want to come in use the facility that's a nonprofit. We always wave. I mean we wave things like that. I'll I'll tell you what. I think maybe we should have policy committee. We'll look at ours. I'll pull off what I created my last district compare how we covered those different things. >> Have you looked at ours yet? >> I have looked at it briefly. So different categories like boy scouts be different. So the question I have is like with Tom we put him on salary. He's watching over the facility. Does the pay on this over beyond his salary? Is that part of his salary? So

115>> just so it's clarified ahead of time. So it's not like well expectations set correctly on both sides. >> Well the money won't go directly to him. It's >> come to us but we have to reimburse them because we're charging up. >> No. But if we had, say for instance, KSD dance club came in and they want to hire one of our custodians, it wouldn't be Tom, >> okay? >> Because I need Tom here the next day. We have our sub that comes in. Could be that person, which I think would have a problem doing that whatsoever. >> Um, or one of our current >> I see what you were saying. >> Yeah. Yeah. Just so we have expectations set. >> Yeah. >> Yes. Yeah, like you said, you brought it up earlier too, like

116even the garbage fees because you said it think we'd have that. We have that in in there anyways, too. Was it the garbage fe? >> Yeah. >> For disposal. >> Yeah. >> And it's in there about having somebody run the music too, I think. >> Yeah, that's what I was thinking there. What >> we should we should start succession planning for that whole entire thing, though. Like I don't know if that gets wrapped into a class or what, but more people should learn how to operate that equipment because we paid a lot of money for that equipment. >> Well, right now the soundboard is with the company. >> It's not here. >> Okay. >> I agree though. You should have like sophomores or something, teach a couple of them, and then have a few staff

117that know how to do it. >> Yeah. If it's wrapped into the video board. >> Well, I think a class. So, we did like mass communication classes. Here's what we found. Um, we had one student in particular that ran all of our time >> and was amazing at it and his dad owns an audio visual company called Mobile Pro. >> Well, he graduated. >> There was nobody to do it. So, what we did students as they all >> we completely automated our theater. So, it's a button. You push a button. If we say it's a >> this is a dance recital. You push a button, it says dance recital. All the lights and all the audio tunes itself automatically, which ours does as well. It depends, you know, like if we want to have a

118just a theater play a theater production theater and it automatically tunes itself. >> Yeah. I guess the reason we built that into that facility's use was because we don't want somebody totally green coming in and pressing buttons and >> Yeah. >> I mean, it's very advanced equipment. >> The training I think right now the only person that knows how to run it is >> Yeah, I think so too. I think once it's in place, we can have the vendor come in and train a decent amount of people. >> Like the music teacher, I was thinking >> music teacher, whatever drama advisor is. >> Those people should know how to do it >> for sure. >> And that should be >> that's if they're doing those things, >> that should be a part of they're just

119job description is under learning that so we have it. >> I would say open it up to whoever is interested in doing it as well. >> As well, correct? whoever else wants, but you know, if they're going to be doing it, they should know how to do those things also. >> Yeah. >> That way they're not alo they're not dependent on someone else. I would like to do this, but I don't know how to do it. >> And then if Leonard does retire, um, her next tech coordinator is going to have to be able to do it. >> Yeah, for sure. >> I don't know if there was anything else from >> I do know how to turn lights on and off in that. You do know the screen or on the >> I actually

120there's voting up there and there's a thing on the top there little buttons and you push the button and something happens. >> So do we owe her an answer by a deadline or just as soon as possible? >> I think as soon as possible. >> Okay. >> I told her she wanted because they are trying to plan productions right now and I think the first one's October. I think they want to do something at halftime or whatever football games. Um, but it's just going to have to wait till board approval. I think that we could probably meet as a policy committee, have something for the board at September meeting. >> So, what does per performing at halftime have to do with >> No, this is something down the >> Oh, okay. But >> Okay. >>

121Performing at halftime um 200 do that. So, we don't have a problem with that, but they're trying to they're trying to schedule their events now. So, >> Oh, got it. >> That's how the whole thing came up was wanting to perform at halftime. Okay. >> Otherwise, I think everybody's good with review on that, it sounds like. So, >> can I ask a question about not Kelly Dance Club, even though it's not on the agenda >> about them? >> No. >> Oh, no. >> What is the status on the old building sale? >> Um, so he's working on getting it I just got an email from him last week. He's working on getting it set up for the auction. Okay. So, that is in process. >> Joe from Superior will be on our agenda. >> He

122wants to negotiate buying the shop from board. >> That includes the rest of the building. >> No, it doesn't. But he has a plan for how to separate from the building. I don't know exactly what he's talking about. So, I said present to the board. So, he'll do that right after public participation. he'll present to the board what his thoughts are and then the board and you don't decide that night but I don't know I just some thoughts in the back of my mind what is it that purchase helped with demolishing the building >> if if >> so if this story I struggle with that it's pretty unfair to Brenda and her crew that we told her we were not going to sell that whole building because we wanted to sell it together >> right

123he I would And that's what I told him. I told him twice he wanted to buy it and I said, "Well, the board wants to sell the whole building. How much do you want for it?" I said, "Well, I'm sure they'll make it worth your time, >> right?" >> Um, but it's probably thought of maintaining that liability of it. So, they came up with some idea. So, I just told just present to the board and you could say no. >> Yeah. >> I want to go to that whole facility. >> Me, too. I think >> if we're going to if we're going to segment that out, then we should put it up for bids for just that portion of it. >> I think it was really crappy though that we turned Brenda and her offer

124away for a portion of the building and then sell it to >> Y said just talk to him. >> Yeah. >> Or let him talk to him and you'll know what his ideas are. >> Did he have a timeline on the auction? >> What's Have we listed it with him yet? >> He he's listing it now. Yes. >> Then how would we be able to just how would we be able to take part of it out then? >> Oh, we pull we could pull it out. >> I guarantee you wouldn't have a problem with it. So, he's basically doing a service for us is what it boils down to. >> So, we pulled it away from him completely. I don't think we have a problem with that either. >> I want the rest of that

125building gone. >> I do too. Can you get a you you had said that you worked with a prior company that did like the brick salvage or like >> I want to just start >> a cost per demo. >> Well, I can call companies around here. Um I can tell right now the biggest hold back will be the best. >> Yeah. >> Do either of you two have a contact or Bruce you two for the guy that did the Stor elevator and the store find apparently. Wasn't his fault, >> but I don't think he was I can't remember if he was even >> Where was he? Was it was over by >> to do that >> Kenneth Minnesota? >> I can't remember. >> Was any like Kenneth Minnesota or something? >> I can I can

126check the >> he wasn't by the book. >> I'll get to contact but ultimately he they were the ones that finished it. >> That's right. >> They had to take it back out swamp and >> Yeah. But after after all the proper steps were taken, >> he completed the work. >> Yeah. >> Mhm. >> And did a good job at it. >> Yeah. >> It was >> And I understand >> he was handed off something that wasn't totally ready to happen, >> right? >> Yeah. >> And I think it was relatively inexpensive for both >> projects. Asus is just a nasty one. I said since we're think of the old building, is there a time that we should all go through there just to >> what? >> Just to kind of see what's left so

127we know where that there's anything we need to worry about or just let it all go what's in there. >> You ain't been out and find out. I don't think anybody's looking for anyone. I don't >> Yeah, >> go ahead if you want to. We should probably get them other two buildings over here though if you want. >> Yep. >> I think I think >> you know that's one thing I think we just set up. That's for >> the garage that regular garage thing. >> Yeah, that little garage thing. >> That proceeds from the auctions. You get those from the auction company yet? >> I think Yeah, I thought that was all deposited. >> I don't remember asking. >> Yeah, I think. >> Yeah. >> Didn't know where we at on the be in place.

128>> It'll be in place for Friday. Someone's going to get me a contact or somebody's just on contact for me because apparently >> is it up? >> Um should be Scott over in the corner. He's working on it today. Um and then uh >> live >> that'll be ready for the home game Friday and they're going to there's going to be a fly over. We're going to have flag rail fly over it. >> I can get somebody to contact you if that's what you need. >> That'd be great. I tried I called the Legion. I haven't had great success with getting call backs, but pretty much anybody. >> The Legion phone number is like the >> food number. >> Well, I called the person you texted me. >> Oh, yeah. And I person that it

129right to the right of the scoreboard. >> I'll get to somebody tomorrow. >> Yeah. >> Oh, I was thinking that was full. >> So, that was substantially less than what we'd asked the PT for what PTA gave us. So, we're going to use the remainder of it to do landscaping around it. Possibly do one of the add class and do that or something. >> Yeah. >> Then we'll make weeding them and triming them. >> Will it be lit? >> Yes. >> If we do a light Yeah. >> He's got Well, he's got a solar light. So, you can leave a flag on a pole as long as it's lit. So, usually you get solar light. It goes on the top. >> I think it'll be a pretty cool deal. >> Yeah. And then with the

130the veterans and uh was it veterans and active duty and first responders? That was actually idea from PTA. I thought that's a great idea. >> I think they did something like that last year. >> Are you still part of the auxiliary? >> No, I'm not. >> You never were. >> Why was I thinking? Um, that year they had the color guard, but that would be cool to race a flag together or honor guard or whatever. >> They had a couple from each town. They read off a bunch of names, right? >> Legion should have a color guard. Mhm. >> I was thinking Civil Air Patrol, but [Music] notice on Jordan. >> We'll get you some numbers. >> Okay. Oh, well, you can make the call for me and scare. >> I can do that, too.

131Do that. >> We know you and they don't know me. I think that might be the problem. >> Yeah. Otherwise, was there anything else that anybody can think of building? I guess the next next or business meeting, regular meeting will be the 17th and next work session is the 1st and that's will be we haven't heard any objections yet for Jake. No official the public. >> He hasn't made anybody upset enough yet. So what we'll do right after public comment in that one spot very first new business will be to be seated so that we can act >> and on that we should plan on officer for the fill the vice chair seat to that meeting. >> Don't have to don't have to. >> Vice chair is the one that that's an optional officer. So,

132I think I mean you do you could do it if you want. I think you should discuss it with me. >> Wait till January. >> Yeah. >> Okay. >> If I end up sick or can't then who who's next in line to run the meeting. >> Secretary clerk. >> I'm last. >> Oh, you're you would do great. So, I just want I just want to make sure that I throw that out there. So, >> the secretary and then treasurer after that. >> Okay. It'll be too sick. >> Get through it. >> Yeah. Think we covered everything? No other questions or concerns from anybody. >> Did the busing go? Okay. >> Oh, yeah. Sorry. Just some snags here and there with people not knowing what route they're on or some confusion with some of the vans,

133but it's it's starting to smooth out pretty good. >> Okay. They're not lacking any drivers. So, >> yes, >> that's good. That was one thing I wanted to ask. >> Is it there is a a meeting scheduled >> or >> with the bus drivers or Yeah. >> Yes. with the negotiations committee for Friday morning 8:30. >> What are they doing for bus garage right now? I'll see. >> That's probably what Joe wants to talk. >> Yeah. But I mean, if they don't get it, what are they use it? Are they going to use it till we sell it or do we have any agreement with them? >> I'd probably use it till we sell it because there is an agreement with them. They rent it and the rental yard. >> So, they are renting it

134from us. >> Okay. >> Um, what how much should we get a month for that? >> 7,500 bucks for the year. >> Yeah. >> Is it 75 or 95? >> I think it was nine, but we didn't take the wall out, so I think it's 75. Okay. I think >> it's not a huge amount. >> If we sold it, that contract would go with the purchase agreement. >> The So, if we sold it, well, the only thing we would do is lose the >> the least that they're save on electricity and utilities. So insurance other than that any other input or in business that anybody can think of hearing none. It sounds quiet. I'll call for new German. camera [Music] like two steel for