Cleveland Public School Board Meeting 7/21/2025

001Not bad. >> All right, we're rolling on the recording on the computer. So, we'll get started. This is our public school regular board meeting in the media center on Monday, July 21st, 2025 at 7 p.m. First item is call to order and adoption of the agenda. The agenda I didn't have have any um except that we were going to move 6.1. Sorry. Yeah. 6.1 uh present wrap around to a discussion item instead of an action item based on some of the feedback we've had last couple weeks. So we will still discuss it. Um have any action on it specifically for the meeting. So I'll make a motion to adopt the agenda with the change of business wrap around being changed to a discussion. Second. Okay. We got a motion and a second to adopt the

002agenda as amended. Uh any discussion. All right. All in favor say I. I post. Motion carries. >> All right. Uh 3.0 community comment. Uh at each board meeting we allow um community comment. We ask that each uh speaker be limited to no more than three minutes. I know what it was 15 minutes per total subject topic. Um we've had a lot of community talent over the last few meetings. Um so we tried to do a little streamlining um and had some context uh for the board. Um if you post online it's s a form to be filled out to just give the general information about meeting and topic to kind of help the board information and have it you know put at the meeting to to be able to store also reach out when contact

003information to follow questions that kind of stuff. Um, so maybe some I'm going to go over a few of the items associated with that since we do kind of a new order that the form is received um either online or we have physical forms, you know, here at the meeting. We are leaving physical forms out for the first few meetings, but are asking that in the future get them online ahead of time so we can counsel through them and um get them in order. Um, you know, all comments, you know, should be respectful and civil, you know, personal attacks, predatory marks or disruptive behavior. Um, you know, we we have issues that are contentious within the board and the community and need to be able to talk about them respectfully. Um, so, you know, we

004want to hold to that standard uh as we go and as we have these discussions throughout the rest of our meetings. Uh board response. The board tailing does not engage in a dialogue or respond to comments during the public uh comment period. Issues requiring any further action or discussion may be referred to the appropriate staff person through retaining finance and or place on a future agenda or taken a new committee as they as they see fit or as they they work. Uh personnel or student matters specific personnel or individual student matters are confidential and cannot be discussed in a public forum. And so please refrain from mentioning names specific details related to topics or issues. A lot of that information is protected um by state law. And then again submissions for these next couple meetings

005will take physical inerson submissions um but really are pushing people towards the online forum to collect the data and have information up front. So just wanted to cover that quick and I we had a few that use the online system and I see here. So, thanks for doing that. Um, and so from that system and in that order, I guess we'll start with Jesse and go ahead. >> Can I go anywhere? >> Yeah, just kind of in the front so the camera can pick you up. Molly is online. >> Okay. Um, thank you for listening to me tonight. I know that I sent you guys um an email regarding this upcoming school year preschool program and what might what may entail with all of that. Um, I just met with Miss Lenel. She couldn't be

006here tonight. Um, but we kind of went over the numbers for next year. As of now, we have 22 AM students and we have I will have 18 in the afternoon and she will have 16. Um, so we have enough to have an AM for both of us to teach that AM section. Um, so I just kind of I know there's been talk about taking some of those AM kiddos and moving them to the PM class. It's not something we probably should do. Um, those of you that have little kids, I know a lot of you guys do, um, there's a lot that goes into all of that. Um, and you know, just age wise, um, a three-year-old first coming in and being with fours and fives, there's just a really age gap there that,

007um, you could see some of those things. So, just kind of wanted you guys to be in the loop of what, um, what was going on here and how I felt about that. Um, the other thing I wanted to kind of talk about is I looked ahead at the agenda. Um, I know that uh, and I know it's just potential at this point, but as far as next year pro, you know, possibly the elimination um, of preschool. Um, I don't think it would be good for our district. We would be the only district in the area that would not have a preschool program. All the other districts around us do have preschool. Another concern we have is that where would those early childhood special ed kids go? Um we get help and grow referrals and

008once we get those kiddos in um you know where would they go? Where would they get those services from? Um so yeah. So just kind of wanted to put a bug in everybody's ear. Um let you know that you know I think that would be very detrimental for our school and for our school district. Um, I think there's other ways we could possibly go around that without eliminating it alto together. Um, so I have ideas for that, but that's for another time. Um, so yeah. So, thank you for listening to me. Thank you for reading my emails. I appreciate it. So, >> thank you. Thank you. >> We have one other online submission Liz. Yeah, go ahead. the next on the list. >> Thank you. Um I'm Liz Thomas like all of you a passionate

009parent and um my husband and I are both at Al Oh my gosh. We are both alumni of Cleveland. Um our oldest is six kindergarten going into first grade and the youngest is four. So we've been looking for preschool. We're currently over at All Saints and we're open enrolled in CO. So, a little bit different than many of you sitting here. Um, I come here tonight in support of the school and also in support of the businesses within the community. We don't survive without each other. So, the school is the foundation of Cleveland right now. And without the school, our businesses can't survive either. And same with the businesses also support the school. Um, I'm here to advocate for the wraparound care program and um, just a small business case that I put together based

010on what I know, there are some needs and gaps that haven't been addressed. So, the the wraparound program supports the preschool program. Um, there's less transitions for children. So, like I said, we're currently at all saints. If we did the afternoon care or afternoon preschool, we'd have to transition to then um Anders and that's just a lot for a four-year-old to go through and he would be here with his older sibling then at at the end of the day. um the parent engagement prior to kindergarten. So, this was our first year coming into the school with a kindergartener and it was very overwhelming to like where do they go and who are they with and the school's changed a lot since we've been here. So, getting us in and involved in that at that preschool

011age I think would uh help that a lot. And then it also gives parents a a choice, right? Like I think if the school and the wraparound program grow, I believe it provides an opportunity for Anders to also grow. I don't think there's a there's not a hole from one to another. We we are supporting each other. The risks of um not doing the wraparound program. So we have one a decrease in preschoolers. We've got a lost opportunity for revenue for the school. And then our passion burns out, right? We've got a lot of people. Amber's done a great job turning around the program and there's a lot of passion behind um what we're doing and I'd hate to see that name die out. Um and then my last question on risks is like if

012we keep tableabling this when when is the right opportunity and who's supporting Amber and and the school district and answering the right questions and helping Anders come up, you know, like it's a work together. So, how can we come up with a a committee to do that? Um, I think in this case, time is of the essence. Again, the passion will burn out. We've got a great reputation for program compared to where it was a few years ago. Um, and I don't think that we can take too long to decide on this. Um I'm a I'm a professional corporate professional. So we've seen an evolution across schools, workplaces, communities since co and um there's just a rapid change for maturity. Like we have to mature all of our processes and access to information is and

013context and resources is easier now than it ever has been. So, I think it should be easy for us to work together and and pull in the right advocates and advice. Um, one of the I'll just end here, but the most helpful thing I've heard this year is what got you here won't get you there. So, what got Cleveland here is was really great and we've got to shift and pivot and take us to the next place. Business, local communities, and the school. Thank you. Thank you. Thank you. Any other comments? I didn't see any others, but want to make sure we're open up. All right, seeing none, we can move to our consent agenda items. Approval of regular board minutes, approval of those payments, approval of contracts. Quickly the contracts. We have new contracts.

014Um Kayla Wills her speech position piece elementary teacher elementary teacher pair professional those contracts just looking through those that was they were we got our training wheels off tonight. We don't have Scott or Dustin. They both had pre-planned vacations and think we could survive without them but we'll miss them. So looking for a motion on items that motion agenda items made a motion second. Any discussion of consent agenda items? Seeing none, we can vote. All in favor say I. >> I post carries. Right. 5.0 is presentations. We got Garland with us. Uh they are a group that did an assessment on our roof. Um naturally facilities age and we've got all different ages of facilities from all projects we've done over the years and all has it grown and some priority areas. So, we're going

015to present their findings. Go ahead and transition those. >> Thank you, Scott. Appreciate it. Is it Julie online? >> Molly, I'm sorry. Molly, can you hear me? Okay. >> Yep. I can hear you. >> Thank you. There might be a little try to kind of slow through the presentation as it joins. My name is Troy Thompson with the Garland Company. This is Chris Garland Company. Yeah. Dusty met him a while back here. Wanted to do just an overall assessment of your building. Say, hey, what are the condition of the roofs? Where do they sit? Where are shortcomings? What's the longevity? What what is the future look like for the district? So, we tried to do that. Um, we've taken that information, put it into a report, which I think maybe some of you have seen,

016some of you haven't. We're basically here to present findings of that today, kind of show you what's going on around the building. And then there's a lot of recent changes in roofing in the state of Minnesota to be part of the LTFM. Um obviously we had some legislative changes um in 2025 itself. So part of what I want to present is about that what that means to the district. Is there an opportunity? Is it a good thing? Is it a bad thing? Um and there there's good and bad about it I'll say and then you guys along with the board have have a decision to make where you would like to take it into the future. So, I've got a few points here. Kind of put this together to be an open conversation Q&A. Certainly

017have certain things I'm going to try to stick to here, but please feel free to stop me as I go through things here. We'll do a brief little overview of our company and who we are. um what we see as key success factors were and we'll point some of that stuff out because as I show you some of the conditions that we found on your building, we'll kind of say, "Hey, this is where we think things fell short maybe from past projects and what we can do to change it so it doesn't happen again in the future." It's kind of what we're tracking. We always try to hit those key items. Um we'll review a lot of your existing conditions and where we see the future needs to be. um we have budgets put together

018and then discuss the timing of future projects with the new legislative changes. There's a very short window here of timing as far as taking opport taking advantage of that opportunity for what is next summer 2026 which is fiscal year 2027. So we'll discuss that a little bit as well. Um obviously the funding along with the funding there's quite a few items. This looks like a lot but it's really not. There's a narrative that has to go into the Department of Education along with your LTFM budget. We'll discuss that just briefly what that looks like. Um there there's a three things we have to do. As far as the the Garland company, I've been with Garland for 25 years here in in K12 education in Minnesota. And it's funny because just talking to Dave Sank, I

019actually knew is it your cousin? >> Cousin Julie Sank working with her almost 25 years ago in El Cass and Manor Middle School. So it kind of comes full circle. Um, we are a full-ervice roof manufacturer. We basically helps public school districts, a lot of private schools, higher ed, uh, private manufacturing manage their facility assets roofing wise. Okay. Building envelope. We do everything from simple preventative maintenance all the way through long-term planning and roof replacement. The main difference between us and a lot of other maybe of our competitors is when the roof is all said and done, we actually take financial ownership. We carry the liability. We do have the long-term warranty. So when you have I'm going to say a financial risk on the line, you look at things through a little different lens,

020right? You look at things, hey, how do we make this so not have problems? And I'll kind of show you a little bit about that as we go through here. Very, very old company, old conservative company. It's been around since 1895. Obviously has evolved a lot over any lengthy period of time with any company like that. Um, okay. So here are the four roofing success factors that I kind of talked about. We're always looking for good design. And I brought a sample here and I'll show you a set of bid documents to the extent that we go through when we're doing a roof replacement project. On a smaller rope repair, it's going to be a smaller condensed version of that, right? Larger rear rope is going to go through state plan review, peritting. It's a

021much more intense process, if you will. So, we have to have great design. We want to have good applicators and good contractors. Um, that's a hard thing in this day and age. Um, not many people go to school and say, I want to be a roofer. That's the harsh reality of it, right? Um it's a very very hard trade. It's I'm going to say it's very thankless from the people that do it. Um but it's a very necessary trade. The good ones that do it that are good are in very high demand. So it's always a challenge to find good contractors that want to do things right. But we have to have that to have a successful property. Quality materials. Obviously, we're going to start we'll talk about some different types of roof systems here.

022Very big picture kind of generally speaking. Um we are a proponent of very long-term RO systems. I like multiply redundancy that also help helps the redundancy helps protect us against problems on the labor and the installation side of things. So it's a it's a key component there. And the biggest one we feel is the regular inspection. Again, the regular inspection when the roof's actually going down and people are doing the work, who is watching the job go down? And whoever is watching that job needs to have their checkbook on the line, for lack of better description. they need to have ownership. Um, if they have ownership, they take that more serious than if you do not. And those are the four things that we're always looking for, right? Kind of like the pedestal, right? If

023if we lose any one of them or we falter, um, we we have a chance to for a failed project. So, as far as the procurement process from start to finish, um, obviously roof problems, we talk about an inspection report, which we have completed. We've given that to Dusty at the district office. talked about that. Actually done a few minor repairs already. Kind of get you guys some of the things that we're showing pictures have been taken care of already. Try to get you more towards a watertight condition which has been a heck of a challenge this year. I mean, this has been um one rainy season unfortunately, but uh but we're we're getting there. Hopefully, it's good to start to dry out. Um with that, we establish a priority. Then we have a priority

024map. We'll show you that what the building looks like, where we see the big priorities being immediate versus long-term. Um you have a new addition which is obviously on the back end of that and then you have some older parts of the building that are on the the front end of your priorities list um design replacement in detailed specs. This is a part portion when you decide to move forward on a project we're putting together a full set of bid documents. Obviously the specification says everything from insurance to permitting to bonding all a lot of the legal stuff that goes into any set of bid documents and then the actual set of drawings goes together which really lays out for the bidding contractors here's the exact scope of work here's the details here's what your

025job is to do. We're trying to take any of the ambiguity out of the project and say here laid out here's the project you want to do. That way any of the bidding contractors that get the work you can assure the same end result. So that's kind of the goal of a super tight specification. Um and usually you'll see that on bid if you get depending on the size and the scope of the project you may have three to 10 biders. It just depends on the size. If you have bids that are relatively close and by that I mean let's say within 10% well those are really good bids. That means the scope of work and the way they were looking at that job was consistent. If we have numbers all over the board, they're

02650 70% different. There must been some ambiguity that we need to clarify these documents. So the tighter we can get that specified the the more clear scope of work, the better bid results we're going to see actually on bid day. So keep speaking of the bidding process, after the bid documents are put together, we actually hold a mandatory pre- bid. We invite all the bidding contractors in. We actually keep them in the same room. We run through the front end specifications. We run through the drawings, the bid documents, discuss the scope of work, let them go up onto the roof, let them measure, take pictures, look at the setup area. Really, we're trying to lay it out in front of the contractor so everybody knows what their responsibility is. That way they can they can't

027come back later and say, "We didn't know we couldn't set up there." Well, it was established at the premium. You knew that. So, it helps minimize changing orders and surprises once the job's actually done. But we always make that mandatory. We want them in attendance looking at your project. And my approach on that is if they don't want they don't want to take one hour to attend the preid and they're probably not really that interested in the job of doing it successfully. Typically give contractors two weeks between the pre- bid meeting. It's come back. They hold a bid analysis. It should um between the bid analysis and the prejob conference pre-construction meeting is going to be the award. That's when as a forward you guys would look and adopt and accept or reject bids. Um

028it almost should always be low unless there's some sort of a clerical mistake that does happen. Um somebody makes and they can show you a clear mistake. Say they're 50% then they'll next and they can lay it out and try to show you that. There's no need to try to stick the job to them. They will submit a bid bond, but that does allow for exit during clerical mistakes, right? The last thing you want to do as a district is try to start a project knowing the contractor is trying to make up lost money. That's not a win-win for anybody, right? You're they're looking to make up what they lost on an accident, a clerical mistake. That's not a win. In that situation, there's a good reason and they can justify it to be let

029out of their bid. Um, short of something like that when they submit a bid bond. It's a 5% bid bond. Um along in the documents is a payment performance bond which is essentially um an insurance bond or insurance certificate basically that they will perform as the documents are needed. That's essentially what that is. We hold a pre-construction meeting. I always like to have the the their field superintendent at that pre-construction meeting. If possible, I like to form. That doesn't always happen though because the contractor does not necessarily just want to pull a format off of a job that they're currently working on to bring them trying to hold a precon meeting for the next job. Um but at least I want the superintendent there. Um superintendent school buildings and grounds and director anybody that this

030project is going to affect, we want to have on site. The reason we do that is we try to minimize disruption or confusion when a job starts. I want everybody to try to be on the same page so they know what's going to happen and when it's going to happen. try to keep it as smooth as possible. Okay. During the roof uh the actual real project, the real construction, we're on site doing routine inspections. Again, we do not subcontract that out. Being a liable party, we actually go out and do our own inspection, making sure the contractor doing the proper tear off, making sure they're laying the insulation up in the roof system. The details are all being done according to the big documents. Okay. At the end of the project, we issue the warranty.

031And then from there, you're really in preventative maintenance. And really when it comes to preventative maintenance, if a roof is put on right, it's designed right, you use great material, you have a good contractor, they put it down, right, the amount of preventative maintenance that is going to the life of that roof should be very minimal, right? Yes, you have to clean your drains, you have to clean the sculpers out. There's stuff you have to do with HVAC equipment, but you should not have to be patching and repairing and searching for leaks throughout the life of this room. if if you're in that mode, this process was messed up in a little bit, right? And so we try to get get out of that cycle. So some of the existing conditions. Um this is an

032overview road map kind of showing your facility and the type of roofs you have. You have a few different types of growing. Generally speaking, um here's a sample. I'll pass this around. You have single ply rubber membrane and that is about the thickness. It varies in thickness from 45 to 60 ms. Um, a lot of disadvantages as we'll show you with the single ply ro case going by its name is single ply. You have one chance to get it right. If you miss it, you miss it. Um, and in the time of a declining labor market, that's the biggest challenge. Frankly, there's all types of single flies. There's rubber, there's PVC, there's tpo, they all have their inherent differences. The reality though is they're all one. And that's kind of the biggest shortcoming of of

033the that type of real system. So everything in green is adhered, meaning that the membrane is actually glued down to the insulation, fully adhered. The everything in the the orang-ish color is ballasted. And we'll see some pictures of that. And that means the large river rock, inch and a half to two inch river rock you see up on the roof, that's actually ballast to hold that membrane in place is what what that's what that's for. And then you have your stainless steel canopy on the front entrance. So kind of a little snapshot of what you have. So some of the deficiencies, the rubber membrane tends to shrink as it ages, which is a clear sign that it's nearing the end of its life cycle. Um, as it ages, it's like any exterior building component, a

034lot of oil, right? As it starts to lose its oil over time. It actually wants to shrink back to its original thickness, its original shape. And that's what you're seeing. Um, I've seen it so bad at some points where it's actually pulling over the block and CMU walls, pulling over brick walls where we have to as part of a roof project go in and remove the copings and have the a masonry contractor reset block or reset break before we can do the roof project. So, obviously we want to catch it before it hits to that extent. Um, this is one of the areas that has already been repaired. It's been cut and relaxed and replaced and try to minimize that type of damage. >> Yeah. Before you can move on to it, on this one,

035we actually removed the coping cap. Um, when it comes over the face of it onto that brick wall, we didn't have enough overlap. So, the guys actually removed all the coping caps on this section and then made sure that the new membrane came out over the face to help prevent driven moisture getting in there and then reinstall coating. So, again, we can do some repairs on certain areas like that, extend useful life of that area by some time while other areas are being addressed at the same time. So, it's kind of a methodical process to go through. Um, lot of hold, right? As that rubber shrinks, it's pulling on the fasteners, hits the sharp corner on it on the sheet metal. Doesn't take much um to actually tear and go. When it goes, it goes.

036Um, a lot of pin holes. This gets very challenging when you're on the ballasted roof, right? Or any roofs that's got a lot of the big ballast on it because you're kind of searching for a need on hay stack. And and what ends up happening is you have leaks and these roofs age, you end up paying contractors a lot of money to shovel rock around and get on their hands and knees and try to find a little tiny bit that basically is what building. So from an actual management perspective, it's a challenge. >> So the pin holder from the shrinking of it, >> it can be from the shrinking where it saw like two slides ago. Right there you can see every hole is right where the sheet metal fastener was. Y. >> So when

037they initially put that on, it was nice and tight in the corner. They put the sheet metal fastener through. They puncture that membrane as it shrinks. That that hole that they created kind of tear it open. It can be something as silly as a mechanical contractor accidentally dropped my screwdriver, their toolbox. Um the other thing that happens on the ballast, we have some pictures here, but the rock val. But it's like any rock, right? As it goes through thermal cycle, it falls. It breaks apart and these rocks, what starts as a nice round river rock is now fibrous, right? And just by nature of walking on the thin membrane, it can cause some the punctures too. But um yeah, it can be a very frustrating process. You have a leak and you can never find

038it. You never find it and all a sudden on the fifth try, the sixth try, whatever, they finally find it, right? And it's it can be a costly thing to discover, but also just a very agonizing one from from the inside of the building because where it leaves in the building, it could be coming literally 30, 40 plus feet away, right? it's in a metal deck or on a concrete deck and it runs and it finds the next place to come in the building. So, it doesn't unfortunately just come straight down into the building. The seams are always an issue because when they laugh the big sheets of rubber um it is chemically cross link so they can't heat it up. They actually have to tape it. They have to either use seam tape, they

039use adhesives. So, obviously as that shrinks that becomes an issue too. You're always chasing problems with the various seams. um different types of single plies you can actually heat weld. Um the challenge there is are they heat welding at too high of a temperature, too low of a temperature? They're affected by wind, moisture, humidity presents a lot of challenges that we've seen a few of the different seam issues up there. Again, some of those have been repaired. There's another situation like that, right? Where a curve goes up to a rooftop unit. Pretty common thing that we would see on on aging singly. Here's a pipe boot where you might have an electrical conduit or a line set for a rooftop unit. You're going to have you may have failure there. Obviously, as as that ages,

040the adhesives or the tapes that they use just degrade. It's at that point in it life where you're starting to see those and you have some older portions of the building where we actually still see the original clay coins. Obviously, a lot of these were made in Redwing back in the day. They're there. A lot of them are still standing for Redwing clay coins. um they were the norm back in the day. I mean if you if if I pulled any of the old roast from the 50s and 60s or before they all have the clay copings before we actually started to sheet adopt the sheet metal type coatings. Um obviously every clay coping there's different styles different lengths but about every foot and a half to two feet there's a joint right so that

041joint is watered in that motor is going to be a maintenance issue that you're going to have to maintain. A lot of people rather than bringing in a masonry contractor, popping those copings, cleaning them off, resetting them, repointing those, they end up kind of back their backup is cough, right? So you end up coughing things and coughing things and uh and it just it's one of those things. It's kind of a find a good masonry contractor. That's equally is probably even harder than roofing contractors, right? Not many guys or gals. I actually I have a few gals that are roofing right now um on a on different crews throughout the the metro and throughout southern Minnesota. Find people that want to lay block and brick. Yeah. Is a challenge and that's a dying trade. Um

042I have a handful of good masonry contractors that I've come to rely on that still have the manpower that want to do the work um and that do nice work but they're far and between. And so a lot of times when we're doing roof projects, the state will mandate increase of bar value. For instance, right when we have been R16 and 90s, now we're R30. They're going to mandate that within southern Minnesota. So we're going to basically double your insulation where that hits walls. If it's a bridge wall that is made to drain weeds, we have to come in and rebuild that through wall. It's very labor intensive, very detailed work. And that's where the masonry contractor comes into play. When we look at a project, we may have a working contractor, you may have

043masonry contractor, HBAC, electrician, all these different traits come into play because of the new installation hard. So, a lot a lot of things to look at. Clay copings in this situation, we almost always recommend taking them off, putting a new wood block in the battle coping. Um, every now and then we'll have a customer that wants to maintain the historical look of the building. Um, maybe a building that historical preserve, then we have to leave them. Uh but unless it's it has a really uh unless you really really want to like to get rid of those because they are an ongoing maintenance issue that just does not tend to go away. Here's another you can kind of see a repair there, right? Instead of you probably had a cracked coping instead of bringing them into

044your contractor and they just slap a patch on it. Kind of reactionary there. Not necessarily the correct scope of work, not the right needed method, but um it did serve a purpose for the short term anyway. little bit of vegetation grow up on the roof, which is not uncommon, especially on a north facing wall where the sun can't get to it. That happens a lot. The thing you want to do on something like that, and we talked to Garrett about that, is just cleaning it up, getting it off the roof right away before anything becomes rooted and actually starts the daily. Um, early on it's no big deal to clean up, but as it ages, then you start running into different products. very common. Here's an area of ponding water. And you know what I'll

045kind of say about flat ropes get a really bad connotation, right? Everybody says flat ros in Minnesota, they don't work. And and I kind of always say, well, you maybe just have never had one done correct. And uh unfortunately flat is not technically dead level. Flat by code is quarter inch per foot slope. Now that's today's code is one quarter inch per foot. And a quarter inch per foot is actually very good slope. If you have a roof that has a quarter inch per foot, after it rains, that water is gone. A lot of concrete, a lot of sidewalks are pitched at a quarter inch, they don't hold water, right? Um before quarter inch took effect, a lot of the rest were done at eighth of an inch. Even at 1/8 of an inch, although

046those should drain very nice, and they do, unless there's a lot of deflection, the heck, it will drain very nice. The problem is is if there is not any oversight. Uh tapered insulation is how we accomplish if you either have structural slope where your your facility is built with the slope into it or we use tapered insulation to create the slope. Tapered insulation is not an exact science. It it lays out on a computer just the perfect one. Yep, that should work just right. The problem is there's deflection in depth. Buildings are not built. Buildings as they age, they settle and things change, right? So in the field when you're installing a tapered insulation system, you need that oversight to say, "Nope, that's a low area that's going to pong. We need to add fill

047here. We need to add fill here to make sure that we don't end up with the bath." And that's that's a situation where they did a tapered insulation system. It's flow good to the middle, but they didn't put the appropriate what I call crickets is additional tapered insulation to move to the drains. And again, that's just kind of an oversight when we're talking about those four pillars that nobody watching the contractor put down. And that's kind of one of the shortcomings. Similar situation here. This is actually on your newer newer edition side. And uh it amazes me because when I go around I see a lot of schools sometimes the newer buildings are often times worse. And and these aren't bad by any means, but there's mistakes that were never taught. Right. And that that

048is part of um I'm going to say that construction right or wrong. um things are built faster and cheaper than what they used to be 20, 30, 40 years ago. And and we're living some of the consequences here. So this insulation is designed to take it both ways. There's a valley with what I call a cricket barrier. It was just under size. The drains are not sunk properly. So that's why all night the valley you have a lot of pond water. And that's just one of those things. A little underdesign. Again, probably you'd look back and say, "Well, let me check the tape room. Did somebody actually check it that was responsible for it? And then when the roof was there on one of those two things, same thing here one year newer sections again

049holding water after a period of rain. Um positive drainage in in general terms by the NRCA. NRCA is a national roofing contractors association. They are quote unquote the unbiased party representing everybody in the roofing industry. Positive drain is me means after 48 hours after rainfall there should be most water. Personally, I think it's very easily to achieve 20. Even after two days, if you're still holding water, you probably had something gone wrong in in the original installation in a situation like this. It's it's still holding water not only on the upper of the railroad, but you can see down below, too. It's the kind of stuff that happens in new construction and will probably happen there. There's a million reasons your roof is always ted with getting roof on as soon as humanly possible in

050new construction because they want to get tempted in the building. They always started in the spring, right? They start digging footings in and walls up. Get the roof on so we can get 10 ft so we can start working inside. And the plumber's not here. That's okay. Put your drain right here. will make it work. Well, it doesn't work because it wasn't set the right spot. And those are some of the shortcomings that just end up showing up on the roof down the road. So, um I definitely see more problems in new construction than roof replacement just because the nature there's so many different traders, so many people in in the in the process that things just tend to get missed. >> Is that kind of stuff warranty? >> Potentially, probably not because here's what's

051going to happen. Whoever roof this is, the manufacturers kind of want to say, "Well, they didn't slow the property." And that's right. This would actually fall back on the installment contract. Sure. Or that's who it would be with that did things incorrectly. The challenge with that is going to have to go back and find an installment contractor. I know that they're still in business or if they're not. Um, roofing contractors come and go quite often, right? Companies get bought, they get sold, they change names, somebody leaves a company, they start another company out. Um, so you have to go back and find out what happened. Well, then they may have paid the roof without the home. So, I can't do it here, but the drain. So, we'll do the best we can. So, to go

052down that road, it's challenging. When it's a severe problem like that, um, sometimes it's litigation, sometimes it's not. Sometimes you can get people to stand up for for what they've done wrong. Sometimes you can't. It's a hard thing to track down. This is why we're such a proponent of actually watching this job when they're putting it on, not coming around at the end of the project and doing a final inspection and saying, "Geez, everything looks great and the roof's dry on a nice sunny day." I want to actually watch them put that roof down. When things aren't going well, right? When they're getting pushed by the mechanical sub, when they're getting pushed by the general contractor, when they're getting pushed by the owner rep, I want to watch them put this down. And when we

053pump the brakes and say, "No, stop. We're not going to sacrifice the world just to meet the two-day schedule. And that happens all the time. I was literally having that just this last week at a project at West St. Paul and mechanicals behind me said, "Hurry up. Get the roof on." I said, "We can't. This curve is not high enough. If we do it now, you're going to be ripping this entire piece of equipment out." So, we have to just get the brake real quick here, get it raised up, then we can run it. But without somebody on site being your eyes and your ears actually during construction, that's the kind of stuff that gets missed. And again, I always say it's somebody has to be there that carries your checkbook. If that were police,

054are they cutting checks to fix ultimately that's the s test of who who your partner is in the project. So few a few of those issues that we saw. Low flashing heights. Again, when you're talking flashing heights, I mean the vertical transition of a roof. So, as a real cover black, it's going to go vertically on a parapoot wall on the perimeter. It's going to go vertically up on the rooftop unit. Um, on high wall condition, industry standard across the board. It's without a doubt. And this is when you're moving sitting at 6 in. I'd like to tell you this is uncommon. It's extremely common. And I see this um happens all the time. Again, one of those things um that we catch during the process to try to avoid issues. Little bit of a

055failure here from the coping to the wall. Again, this is where part of the one part of the building tied into the next. Um probably didn't have the correct coping detail there to allow for some movement, some expansion. Um this has been a repair that's taken care of. Couple of the little things that we're seeing out there. Okay. So, future needs, uh putting this map together, we try to keep it pretty big picture, high level. We have a lot to look at here. is kind of priority 1, two, three. Priority one being in the next five years. This is kind of what you're faced with. Priority two, we're looking upwards of 10 years and then anything after that really is not in your foreseeable future. We might put it as a priority three, but frankly,

056past 10 years, it's an evolving process, evolving document that's going to change every year that we inspect these. Um, so you can kind of see the areas that we're talking about. A lot of the repairs that were already done were focused over in this area. A lot of those picture that we saw were this area. So we tried to do some recurve over here to maintain even more of the priority is over here on some of the other sections. Um again we can put together and this this is a very sub it can be a subjective document right we can look at say yes this is a priority one need I can put all the priority together but it doesn't matter based on funding right again I'm telling you this is what needs to be

057done but until funding's there you know you kind of maintain and keep going so so budgets um we put this page together I don't know if any of you have seen this and that kind of covers some of that page there. So again, in this situation, we have roofing related work, we have HVC work, and we have the phone work. So a lot of the old roof drains are old lead path roof drains, the last thing I want to do is put your roof on and then we have a leak. Right. All of your water goes through your scuffed interior drains. It only makes sense to put a new drain in half. Most drain bowls, as long as they're accessible, run around $1,500 to replace with a new cast iron. To me, that is very,

058very cheap insurance. And you're spending a lot of money to do roofing. Um, so we have a bunch of roof trays that need to be replaced. And then as far as the HVAC work, some rooftop units, different exhaust hoods. Again, when we're increasing that R value, increasing that slope, we've got to raise those up. So, that's that's allocating dollars for an electrical and mechanical disconnect and the reconnect as part of that project as well. That way, when it's all said and done, you have your current R value, you have good slope, so it drains, but we also maintain all the flashing heights. So, when it's banked up with snow and slush, we don't have those leaks. That's kind of the standard that we're after. Obviously, this is a budget has to go through the bid

059process like we talked before. Our goal is always to come in under what we budget, right? So, we try to be conservative there. Um, depending again on the size and scrolling timing, we would expect to have three to five biders probably run this size. That would be for sure what we would aim for. So, okay. So, some of the funding and kind of where I was going before, it really doesn't matter if there's not funds available to do it, right? So, this is a big change for 2025. Um, so if a lot of you probably you heard the verbage LTFM, I saw it. I think it's in your in your agenda to approve the LTFM budget. The the old formula $380 per pupil time your adjusted pupil unit. And uh kind of didn't sound wrong

060like one kid should get more money than other but it is ranked based on age and grade. I guess I get the process but doesn't seem right but um so adjusted your per pupil unit your building age category and you get your annual LTFM revenue and that's what districts have been using to try to maintain the facility since its creation. Obviously the challenge with LTFM is it has not increased from inflation, right? So what was created at $380 is not the same $380 now. And that was the biggest challenge. So there was an enormous push a lot of lobbying going on to say look we need to have more funds in Indiana facilities and the theme that came about was roofing is one of them. I think mechanical was out there was also entertained I

061believe maybe even parking lots. Um things fell off the wayside and the one that was a roofing. So, the new legislation allows kind of in the lower right corner, allows you to go above and beyond the $380 per pupil unit and spend and do a direct levy for the available funds that you can afford to do roof replacement work payments. It has to be over $100,000 per site per year once you clearly qualify for that. Okay, so that's the new legislation. Along with that comes a few things that that need to be done. Just a little bit of a recap here. The the whole mindset there is that if you weren't burning up the $380 per pupil unit to do say a real project and you can do that on a different pot of money

062then it frees up that 380 to maintain the rest of your facility and put it into other needs and rehab around the facility and and that that's popularity of that and say okay yes it's not increasing for inflation but if we're not pulling the roofs out of that then we can take that money and put it where it needs to go. So that was the whole mindset there. Um takes effect fiscal year 2027. So that's July 1st of 2026, right? So we don't even even next summer there isn't a full summer to capitalize on that. Two of the three months essential to capitalize on next year's uh fiscal year or summer I should say summer schedule if you will. Um everything on the second bullet point fund project beyond the $380, right? freeing up that

063money for other projects. On the third bullet point here, additional levy authority about 380. It is a new impact for taxpayers. So, as a as a community and a board, you guys would have to authorized to do a do a tax on your taxpayers 11 for that for that funds. Okay. Um, if it's were act up into a bonding project, it does qualify for the 70% egg school tax credit, which is certainly popular in a based communities. I mean, you have a pretty large uh egg tax base. So, that's a very popular thing. So, they're not getting hit quite as hard as say everybody else's. Um, but you cannot do that on a pay as you go. You can't take that money annually to do it. It has to be through a bond payment is

064how that has to be structured to qualify for the tax credit. Okay. So, just a few basic principles there. As far as the timing of it and the narrative, this is something that has to go into the Department of Ed along with your approved LTFM budget. The biggest part being July 31st, which was creeping up on us awfully quick here. You do have to have a narrative that explains the project, talks about when you're going to do it, um, describes a project, why is it necessary, uh, talks about the scope of work a little bit, and then also includes a budget for the project. and that goes into the department of education when you submit your applic. So if it's something that the district is considering again for next summer then time is of the

065essence to get the narrative put together to get that along with your LFN budget. It's not a complicated thing. It's a one to two page thing but it basically laid it out that the DE says hey here's what we're doing. Here's why we're doing it. your book. That's pretty short and sweet, if you will. So, new legislation, advantages. The best thing is it's a new funding source. Um, I I work with a lot of districts that frankly just cannot get a bond passed and have an enormous amount of need. They now have the authority to elect for it, right? So, that's that's a great thing if you're in that position. um or if you have an enormous amount of other deferred maintenance that the 380 needs to be allocated to, you can at least take

066a little bit out of that so you're not turning out so much of the 380 on just a completely project. Um to that point preserve your LTFM revenue for other facility improvements. Um depending on the district, some districts are wrapping in a lot more and doing one larger project. You know, the more you do at a time, there is cost savings there, right? If we come to a school and and the rookie contractor has to set up once once to do half your school instead of four or five times, well, there's a lot of cost savings there, right? You're going to avoid inflationary factor. You're going to avoid setting up in the same spot to do a different roof project the same, you know, another year down the road. So, there's some cost savings. They're

067kind of bulk savings. stops the inflation factor which is has been a pretty hard one over the last five years since co we everybody sees that right and construction is certainly not absent from that stop future erosion of the facilities the installation the deck those type of things now the disadvantage is it is a direct taxpayers and that's a that's something that the board and administration has to make that decision to move forward with that um public perception of that how that comes across um The biggest challenge that I'm seeing is or that I'm forcing I should say is how many other districts in Minnesota that would do on a normal basis or a normal summer do projects maybe it's 75 to 100 I don't even know if it's that many but now all of

068a sudden every public school district in Minnesota has a unit and there isn't a loan representative so clearly the supply and demand is totally out of whack that so that's a concerning aspect moving forward What is that going to do for ability to find the people that did your jobs? What's it going to do for cost? Obviously, without a doubt, anybody can look at that equation, say, well, it's clearly going to drive cost up, right? If if there's only so many contractors and there's vastly more work to be done, the cost is going to drive up. So, what impact is that going to have? I don't know. We really don't know yet. Uh we saw that even with the first sum of LTFM dollars when you know before LTFM everything was capital fun right out

069of your capital budget. Well then when LTFM came into the area like my god we have LTFM dollar projects from maintenance projects you know everybody was trying to do projects because there's all this funding source. Well there's still only so many contractors around they don't all of a sudden start popping up just because of funding source. So there's a lot of challenges there. I think that is going to be be a be a tough one to overcome here. Um plan review that that's a lengthening process right now. In fact, it did a plan review this year for Mano schools. It was like eight or nine weeks just to go through the state of Minnesota. That's a long time. And that's after you did the job. That's after the school board has approved it. That's after

070contracts are left. Then we go to the state for plan. All a sudden you tack on two, three more months. Well, now all of a sudden you add up this. I have no idea what plan is anything. I wouldn't be surprised if plan is a fourmon process, a fivemon process because the state I don't normally will they have the manpower, the personnel in here inside the office to actually handle all the clients coming in for a on that too. They're already backed up really hard before this legislation. So after it, I don't tell. So we would normally start bidding out probably in September, October. We would typically have all the public school work bid out and awarded by the time the holidays roll around. Certainly by worst case scenario mid January, everything most of your

071contractors are secured for the following summer. I think it's going to back up by at least two to three months. Fact, we're already planning to start bidding work out right at Labor Day for next year. So you have to work a long time in advance because again there's going to be a lot of people after those labor hours that are out there in the market. So you have to get ahead of it. That's part of the biggest challenge. So bid process, you know, even from start to finish when we're looking at that process that we do from the minute that you make the choice to go up to bid, you have to advertise for a couple weeks. You have a pre- bid. There's a couple more weeks. By the time bids get back, you review

072that. You take that to the next meeting for review and approval. That's a two-month window right there just to get your number back to where, okay, we have a contractor, we give out a we want to award the contract, then you start looking at plan review. So, I think you're going to want to be in that position where a job is awarded worst case around Thanksgiving. So, that thing then you can then send it in to see plan review so hopefully by March, April, you have it back because they cannot start the job until that they have that permit, right? Um, and the challenge is, and I've run into this in the past, is when you don't have a permit all sudden or July and you have a big project to do, but the state

073doesn't care, right? They do their plan review and they can do it in the time that's allowed. So, um, it's a challenge and I think it's going to increase the challenge, I guess, is so we want to make sure we get ahead of that so that we're not in that position. So, kind of steps moving forward. Obviously as a board administration as a district you guys want to take you want to do it next year if you want to do it whatever that looks like. You're going to seek uh the bonding side of things that qualify for the tax credit. We recommend that you work with your the district financial advisor for that. They'll help you guys set up that set up plan what that looks like. And again, that all needs to be done

074because you have to actually advertise the sale back on as well for what it's worth. And then the big one right now is you have to update your 10-year uh plan and submit your narrative by July 31st. So for next summer, there is there is another urgency around the state right now. I'm off to the state and their hair is on fire, right? This last couple weeks of July because everybody's trying to run for this. Um, I think there's a there's a brief window of opportunity for next summer. Um, the being that you can't start till July 1st, not a lot of districts are going to jump into that. Some are, but some aren't. Some are that are going to say either they have a project that can be done in July and August and

075still get accomplished by the time school starts. Or they're going to be like, okay, we'll learn during school. That's a whole another discussion, right? Reopening during school can be challenging. have done it a lot. Sometimes very successful and sometimes very unsuccessful. And there's a lot of factors that play into that. Um, but I think the majority of your districts that are looking at using this legislation are looking for the summer of 27. So FY28, that's when I think the impact is going to be really big on the plan, the budgets, you know, the pricing, everything. So as a district, it may be something you guys want to what's going to go there. obviously and then the bid schedule. >> So those are the things that as a district, you know, I think need your superintendent

076decide what's right for you guys. Do we want to do the project? What's it look like? What's the size? What's the scope? We want to try to do it FY27. Are we going to go wait FY28? And then and then things kind of fall in line from there. There's a lot of point I kept saying to do more and more than just kind of bid in their own labor day for the following summer. It's kind of more anticipated going which is a little crazy because you're trying to now ask contractors to bid almost essentially a year in advance. A lot changes in a year but they can't wait till the middle of winter to get going. there isn't enough time to get that out, get it back, get it through planning so that they can

077go June 1st or whenever the school is out for the year. So, I think that's about all I had thought or questions on that at all? >> How long would it take to do that project? over it's probably uh on the far side of 30day weather always plays a huge factor sure that would be about 120 days with this year it's been very challenging summer so far but you know even even given a little bit of weather date built in probably about 30 project I'm not so you definitely have the window for next summer for sure it's not that you couldn't do that. I don't think you'd have to worry about going into the full year, but that would be it right that we did that when we put in the document. She clearly lay

078out the start time and the finish time from the contractor. Here's when we want available spark start and then we want roofing 100% no later than this date. Usually let sheet metal leg a little after that. The sheet metal is it's not really noisy. There's no order. It's pretty out of sight. So for that to go into the fall of the year, not a disruption. And anytime they need to do material picks up onto the building, that's done either before or after school hours. Two budget proposals. One was simple by how many files the other one? >> Uh we had just the one criminal just how many you showed us. >> Show here's a sample. You have the rubber sampled. Again, you're talking instead of the single ply, you're looking the five ply. And then

079what I don't show on there is we like to do a gravel surfacing that protects it against foot traffic, protects against drop tool boxes, against damage. Um that really kind of gives it a hard surfacing. It really is going back to the old school what people call and grabs, but they are not tar anymore. It's actually asphalt. Fire and asphalt are completely different animals if you by today's standards. Um a builtup roof is an in just a but yeah so very big redundant we're talking life cycle of well over 40 years. So the approach is one and done, right? And and when you look at a a cost of a project disruption to the school, obviously any project you do is going to be very expensive, right? You're going to have personnel, you're going to

080have equipment, you're going to have curing, you need insulation. You go there just to do it the best you can one time. It's incrementally more to do it better than it is just to try to do it and get it done and and we kind of saw that on some of your past projects there. So very a big proponent that low life cycle cost of commercial trying to put better roof on it. >> So it was for the middle section or all of the red. >> Yeah, I can open that up. >> Mostly the middle section like where we're sitting right now. It's J L M and M on your priority map. Y it's kind of hard to see I guess on the board here but those sections kind of that middle area not the

081not the entrance not the staining seam but the the low areas around it what it's for and again a lot of the there's already been some repairs done to the other side to kind of buy some time over there keep those in good condition while you can focus your efforts elsewhere and then the priority map when we look at that that kind of shows obviously a lot of your new addition, right? In pretty good condition. That's a ways out. So, this is a very much a living document. You do a section, we change it. You can kind of see where you're going and we can try to forecast from there. Future budgets, whether it's one year out, 10 year out, 10 years, what, whatever the case is. The biggest challenge to budgeting honestly is what

082is inflation to is are we gonna have a I don't think anybody wants another co but are we going to have material challenges right that presented an enormous supply challenge as it did with every industry and roofing was you know certainly wrapped up into that as well so we can budget for what we know the challenge is what we don't know what that impact will be so um I feel good about these budgets for next We were going to look summer after that. Then we tried to put an inflation factor in there. Built up maybe a five to 7%. I think it was need to go higher than that as of late. But um I think last summer we actually saw prices start to flatten out. Uh it was probably the first year I saw

083prices flatten out since they didn't come down, but they stopped increasing at an exponential rate. So that was positive signing, you know, where we're having questions. Yeah, >> we're throwing a lot at you there. I know it's uh I care about saying either. >> Well, it's good to have a discussion now. You know, like I said, we already got we have money some aside here to, you know, fix some of those more affairs coming at us eventually. So, be cognizant of that as we go through our budget. You know, be transparent with taxes about what's coming up next. Good thing. I think the great thing about the legislation, it does allow you to stay ahead of things. If the roofs get so bad, like one thing we'll try to do is we'll try if there's

084good insulation there, we'll try to salvage that. And we'll have a unit price in the bid for the contractor that say if they run into a little area wet, it'll be per foot, right? Which is which is one quarter foot an inch. So if they only have to replace an area that's 10 by 10 by two inches thick, well, that's all you're going to pay for, right? Well, we'll try to salvage that insulation. The problem is is if you prolong roofs so far beyond their useful life and you have buckets everywhere, well then you're at the point you can just tear all the insulation off. We have any bad decking once they tear the roof off. You really don't know that until they start on. Well, all a sudden replace decking is extremely expensive. So,

085the cost of deferment although sometimes can be seen like we can wait, we can wait and and anybody can wait. Frankly, the problem is is we don't know what the repercussions of waiting are. And all I know is the longer you wait, the more prices, unless we're in a deflationary period, are only going to continue to increase. And uh potential damage to the deck, to the insulation isn't going to potentially increase as well. So, I think it it allows you to be more proactive and stay ahead of it, which is a nice a very nice feature that a lot of districts have not had in the past. Obviously, you guys have any other questions, shoot them to happy to meet with him or come and meet at a future meeting if you'd like to go.

086>> Thank you so much. Okay. >> Yeah. Yeah. I think uh wellf look like what we actually have to do um so that's just a discussion item and after the meeting we go to facilities meeting I think you'll have some information. >> Thanks. Thank you. >> Have a good evening. >> You too. >> All right. We can jump to 6.1. Please do a wraparound discussion. Um or maybe an update from we have a small committee do some kind of backfighting or gathering and I think the the main point of tonight was that you know we we gather a lot of information I guess and don't have probably a clear direction at this point was probably why mostly discussions that action um there are positives and and negatives to both sides of it um you know

087mentioned earlier in preschool program and how we're approaching that or what's happening with it. I think that's a factor that we're trying to work through um financial um elements of it, you know, to the school and what it means. Um the spacing of you what we have and how it works, the staffing, you know, all probably that pretty well laid out in the presentation that you you gave Amber. So, thanks for doing that. Um, so I think trying to make the decision at the right time is part of what we're, you know, trying to do and understand. Um, I don't know what other kind of comments you guys that we talk about. Anything specific that you want to say? Well, I think from my perspective looking at this and there's no doubt that the board

088is very passionate about finding a way to make this work for everybody, especially as kids. I think that we're also passionate about making sure that we do this right. Looking at a running situation, you know, I think there's there demand for things like this, but I think we want to look at doing it doing it right. models that were that you know looking at the facts and the things that we've come up with over the last 3 weeks, four weeks and prior. I think part of the issue is just the unknown. You know, this levy doesn't pass. We're looking at some major cuts and so we started the wraparound program. Now people leave their daycarees and next year we don't have it. and then they're out of daycare, you know, then they don't have their

089spot anymore. Um, or I don't think any of us want this, but preschool is a possibility of not being at the school if we don't pass this level. I mean, that's that's unfortunately a true possibility. I know I I guess the majority we're going to invite you to try to explain that because I think it is important but with the unknowns that we're faced looking at our budget because we know those numbers we see those numbers my biggest concern is what is going on at least from our funding state uh that scared the heck out of me you know we're looking at $500 invest that I hate to say it but what they're talking about political capital that might not even be enough >> and we can't control any of that. So I guess when

090I say I wanted to be right, that's probably a lot of what scares me is jumping into this which there's demand for there's opportunity for it for I think everybody can grow and ride but with the unknowns over the next six to eight months of the school I guess I would wait to get wait to get through that. I think we number one we need to see how November goes and not just for this it's for anything that this goes through >> what kind of stuff from the community too between you know presence. let me just operating you know it's going to be a lot find the right to ask I think is the right thing to do like I think kind of like we think upon ourselves to make a lot of changes the

091last 18 months uh and lots of them not popular you know based on transportation and bus stops and and how we approach co-ops and a lot of the things that are list you know we'll go through later um you know all in the in the vein trying to get to a point where we're you know like most schools not you know overspending things are working and hope that you know we can have a little time to make different decisions um I just say you know I think we've worked through a few things right so preschool is one thing that we've had those numbers go down and the last two years have been I think down over the you know prior three or four year trend so something that we've I think worked through within this

092committee was you how we work closely with the teachers that we have in the community to try to push those numbers to to get back up, you know, so we're not find a way having preschool with having this program you said too, right? you know, if we can push kids to get signed up for those programs, try to get to know them early and and really, you know, get them here early on because I think believe that once they get here, that's when they stay and they, you know, they see the community we have and they the teachers and the administration and that's what makes Cleveland, you know, so great last 100 years or more I guess now. But, you know, trying to I think that's one thing we try to adjust from defend we've

093had is how we promote that and more. short. is for me personally, I'm I'm kind of shy on throwing out new starting new programs um without doing more diligence and seeing what the different outcomes are um and been burned in previous years. And so it's I just want to make sure what we're doing is not going to come and not that it's going to come back and and backfire. I don't think that's exactly the program that's that is is needed, but it needs to be done the right way. other comments for things that you want to see going forward. I mean I guess I like I said it's I think it this program gets lumped into at least everything else on the table and we're going to talk about number seven as to you know

094things that we're trying to work through as a group as a board. Um, so I you know I can't just coming off the table but you know certainly needs to be you know like the rest of these if we're going to make a serious cut balance because don't get levy you know it's it's just one of those things we keep on top now the time to have things I think we're going to know a lot more that help us open the foundation to do the forward and I you know I think that as far as adding income or adding revenue I think that that it will do that but also not enough at this point to more important that is something something The last thing I'll say this is this is very tough for us

095because there's a whole very bad this multiple years before this well at least a portion of it and it's not easy not easy together. They said we're not looking for the action except that, you know, I think we need to continue to work on fine tuning, you know, potentially what if it ever needs to happen, but also, you know, implement some strategies to again try to get the preschool program, you know, a focus on getting kids there or figuring out what it's going to look like enrollment or back closer. >> Yeah. discussion items they want out of it. I mean house law the board like we always do with discuss it and work through it you know report on it as we go um the next year probably things or there are specific address we

096can do that take care of Okay, that's what I have. We have other topic for for tonight. So, we will jump to other next agenda items. 7.1 full long-term facility maintenance budget adopting the school district fiscal year 26 LTF plan resolution. I am not going to do this justice in terms of explaining it or talking about it. Date if you got any comments that you would like to interject I will take them. Um we you know the resolution we approve every year. you know, as presidents were were discussing, you know, you're required by law to to fill out all what those capital needs look like potentially over those the next 10 years, but you're always updating it. Um, you talked about the changing legislation that can potentially add more funding to this formula. Um so

097projects on here listed in a couple different categories health and safety uh remodeling projects uh adaptability projects other deferred expenditures um you know I don't I don't see major changes to this document year over year um as enrollment changes that affects the number and you kind of see on the state sheet the 380 that he was talking you know that basically we do about a $260,000 annual LTFM budget broken out between those categories just I just mentioned. So I think some of this money does roll um year-over-year if you don't spend it all u which you know can be helpful when looking at big projects but I think last time we talked was only between 100 and 200,000 of the fundament that's over the years based on how much that's why there's discussion about having

098it available for big big projects because this doesn't always keep up with that you can't always accumulate that much money in But that takes a long time to get the property paper. Right. >> Another thing I would add to that, Scott, is I know that um Mr. Boser and Garrett have met extensively trying to prioritize what what has to be done, what can be pushed off, you know, to try to try to keep this under control. You know, as we there's a need for the push for the the referendum and some of that. We want we want that to to look the way it needs to. And so it's they've had extensive discussions to prioritize and and make sure anything on that list is something that's really the urgent. >> Sure. Obviously get adjusted. >>

099Okay. to adopt resolution to adopt the LP. Second, any more discussion in the resolution. So I would do a roll call vote again for Independent School District 391 to adopt the school district's fiscal year facility Hi Nancy. Hi Scott. Hi Brian. Hi Kevin. Hi Paul. Vote. >> Hi. >> B. Uh there's two bids in your package. Um one from Crystal Western Minnesota and one from Prairie Farms. Um P Farm did came in about 25% 20 to 35% lower on different um unit prices for Ronald. So the district recommended with that whole bay. >> Um I guess they kind of want to know why we're not utilizing that. I would think that would be possibility of >> yeah I mean I would think I don't know I mean there I don't know why she's used it

100for >> yeah the cartons um yeah I heard factor, >> right? Issue, right? Yeah. >> Just get a little more information about it. >> Sure. >> Yeah. I would have to assume I don't see out there for bags, but have to assume by the pricing. It's >> everything's like I said 20 to 15 to 35% cheaper than you would find. I have to assume that, right? It's not going to change the the bid, but may help us talk, right? >> I mean, we have the equipment >> unless there's certainly a question that could be asked, >> right? Unless there's a reason, which would be I'll send an email to Scott with me so that they can ask find out an answer. >> That's something done last because I would assume they have to have this

101figured out. And that's fine. I mean, >> I agree. >> I would assume Yeah, we would have to prove this, >> right? I don't know. Is that possible to do it or do we just stay with all special committee meeting? >> I guess I would advise they approve one of the quotes. Um >> well I would assume if that one is lower and everything else it's going to >> if there's banks there's going to be lower it's it's going to be maybe an internal discussion about how we operate and not a discussion about the price or like yeah >> or or you know I don't know I'm not sure there's a year contract for these or not looking for a motion to approve farms. I'll make a motion now. A motion and see a second.

102Any more discussion? >> All right. See to all in favor say I. preschool exceeded adjust. just got done saying that made a lot of decisions that haven't been popular and another one that you know we're trying to keep keep faith with districts around us and um we also make adjustments or fees where we you know we do have some control and we kind of said we don't have control over same formula but some of these things we we do have control over and I don't we made it small enough I think to preschool last year um but have props here in front of us our $50 per month adjustment um to each of the in district and out of district fees for the in district going to 250 and the out district going to 300.

103Um there was some small discounts um for other miscellaneous items that were proposing some special categories, you know, students are on IE or or have special needs free. scholarship, you know, for months, taking off rates, just leaving flat between that school survey that we got back. The prices were the new goal. Yes, it's um in line with other local preschools that we have. Yeah. >> Yeah. So, Dustin did a survey of about 17 local area preschools um asking questions about pricing, you know, age, days of week, you know, how how they're structured, reference care, how many are offering that kind of additional service. Um so one of the things that came about was executive relative to be in line with other districts around us trying to that gap of budget. >> All right. Any other

104mayor? I look for a motion to adjust the feed as stated as I presented or school just makes a motion to approve the proposed preschool fee adjustments. A motion to second. Any other discussion? All in favor say I. I. I. All right. Approval of MA membership. The school utilizes uh for information law related to legislative changes. Um, so it's just the membership school. Uh, one year it's $1,81 and I do a lot of interpretation obviously not legal sense of interpretation but policy interpretation um for changes that happened legislatively how they affect affect us something we done for quite a while and Dr. G really good resource for the administrative union and the board. Um they're pretty vocal about their legislative committee per just right. Yeah. So we had for a motion to approve that membership

105andor discussion made a motion discussion giving us an update or board an update annually to it was in what they're working for the next year as we go throughout the year. All right, we got a motion and a second favor say I carries. Okay. Uh 7.5 proposed potential button reduction idea and operating le fails. Um talked a lot about these I think last year not all of them. Um probably only a select few but we can move through it jump scene quite a bit like we talked about last year and want to make sure you know take an opportunity to talk through what is on the list or things we've had discussions about you know in committee meetings or with the community that of things that you know if necessary you know could be on

106a list to to be trimmed. So I just I'm going to read the list. Um if you have any comments about anything specific, you know, certainly speak up, but you know, some of the ideas of of things that you know may make adjustments or need adjustments again where you are unable to pass any kind of operating levy. Uh preschool transportation talked about that I think this month work session, you know, quite substantial amount to transport kids. um in the middle of the day, you know, when we got multiple programs running. Uh so again, that was kind of the wraparound care um discussion if there was an opportunity to not transport kids. That's savings program, but I don't think I remember the number range. It was like 25 to 50,000,000. >> It's a big investment and

107it's, you know, it's needed to get some kids here, right? think they're not going to get here unless they have patient in the middle of the day. You know, we understand that. Um and so again, back to the preschool program in general, numbers, how um lots of positives up to the program too, and it costs money to have a good program on anything. So, um something that's on the table, electives, uh art, elementary music, uh facts, family science, a programs, band, Spanish, you know, all programs that aren't required by state law, you know, have to be offered. But certainly, you know, a small school being able to offer all those is pretty nice. And we've been able to offer a lot of them for a long time. We, you know, just kind of brought effects

108back in the last five years. Um, and it, you know, it's got a a lot of things that, you know, kids will get taught in the regular class about right life and common sense. And it's an awesome class to have, but also not required. And so when it comes down to required, not required, those kind of things are, you know, get lost in the list of potential. Uh, for athletic co-ops, uh, co-ops themselves in general. um got heavy involvement in cross country, but it's a co-op that we utilize and it's it's been great for the kids to have used it for grown. We've got a lot of great athletes in a program like that, you know, but it is a co-op and we invest a lot of money into it. There are obviously others but

109you know it's just goals there those are all together in terms of how many bundles how much effort we put into them and where come from um you have comments about anything specific go ahead we're going eliminate bus pickup go ahead sorry I said that I jumped all over bus pickup within one or two miles from the And again, it's not something we would like to do. Um, you know, but if it comes comes to picking and choosing what transportation is benefits the most kids in the district, you know, that options on the table. Additional transportation cluster pickups. We've done that the last year um on the long drives. You know, put in place clusters for families who are in a specific area to meet and utilize. I think it actually works pretty good standing

110off for the meetings and getting a bus to your doorstep or you know probably close to your your driveway. But again, it does eliminate a lot of up and down you know small roads driveways that only have you know one one pick up um within a couple mile or minute radius. All right then anything? Yeah, I was just going to say, you know, the transportation management learning doesn't matter whether it's kids or school or co-ops. I mean, my opinion, you know, the co-op thing, if we're if we're not doing the practices here as sport that we're doing at school, it's extremely expensive. We can't charge enough for fees. There's no kids that would get if we charge the appropriate amount of money for these kids to be in here. You know, I don't know if

111you've got more on your living or not, but I guess The reductions that we made at the end of the previous school year were awful and comfortable and they hurt a lot of cases from you know what the students of the hill and things like that. this list will hurt if we have to do this. Not saying that it all has to be on there. These are all potential. So it doesn't matter. I look at these slide items that you that you've got there. got there. >> That's very hard. It's not a little bit here, a little bit there program. There's nothing good about it. >> There are many more. I'm going to read them. You know, field trips how those operate. You know, if we got to charge fees, it's again there's a lot

112of hesitation involved with those. You know, I personally believe they are part of learning. you know, you know, they talk kind of important. A field trip, you know, being in the community at a place where you, you know, you're supposed to learn, but all that behavior is a lesson in and of itself, right? And so those are important. Egg events related to the the new egg program that we have potentially facility support staff. Um, looking at a 4-day work week. Um, you know, you don't probably save a lot in terms of salary on a 4-day work week. They've still got features down to each, but you know, if you can save on building maintenance, utilities, recreation, other variable costs. Again, that's that's potential savings there. Community events, you know, pray the tree, breakfast, track the

113tree, you know, those programs, they don't, you know, charge for any of those things. And the community budget isn't a massive budget. And so you do some of those eng has has approached the city about asking for a little bit more help from them. What about um asking Anders to have some of these events? Um asking the bank the you know whatever it is to the parade of trees or you know um there's some of these things can be not passed on but supported through different ways other than the school. Um, you know, community ed is the community which includes the city and the different businesses in town. And I think that that would be one of the, you know, yeah, community is never going to be able to support all stuff. It needs to

114have the help from other ones. Um, you know, I think that reaching out to the community also gives more ownership a lot of the stuff that the school has, more ownership for people. I think you know that's I think that's the reason we talk about the list right is yes it feels very negative to run through all the things but if there are good ideas like that that we could start to put in place now to help others can fund raise or or help with events that takes the you know the entire burden or part of the burden off the school to plan or execute or fund um that's just as good in the short term as any of And I think it's been proven multiple times over the last couple weeks even in town.

115If if you have a need, just ask. People are more than willing to step up and volunteer their time or donate um supplies, money, time. I mean, all these things. Um >> and I think that's they don't know. >> Yeah, I think that's a great suggestion. recent talks with Mayor Don McCain, they've been much more receptive given, you know, they understand our position financially and some of that. So, I think reaching out community that is about the community and maybe we can get some more community involvement in that way. I get some of these items on here too. I mean, some of the community stuff, you know, it does cost money, but it's not a large item that's going to make a big difference, >> right? start adding some of those up. That could be

116one program right there, one teaching position, >> right? You know, I think the the four day works full school day four day school week um of other districts that are doing it and absolutely love it, >> you know, and have have seen significant savings in utilities, um support staff, >> food service, >> food, I mean transportation, all these different things. Um, I think food service or transportation are going to be your big ones. >> You're still gonna have your heat on. There's always somebody still going to be in the building. So, >> a little bit. I mean, that's elementary school. >> Every time a kid asks, "Hey, I'm going on vacation somewhere." I go, "Good, good. You're gonna learn a lot more in Arizona than you are sitting in the classroom. >> Yep. >> Those

117things are great. >> And I, you know, and again, I think people family will agree and pick up those charges. Um, >> yeah, nobody wants to pay for those things, but they also realize that things aren't free. But yeah, it's it's not a friend. Okay. Again, it's just a discussion item. So, it's a list of items that we're we're trying to have discussions with all my community to be a wiref when it comes time to make a vote on it and hopefully see through one another understanding of what we can and can't do something right we can jump into the option which is board number reports specific with that gave a nice update to me and you know I can off some of those points for his report and some of that we've talked about

118facilities meeting with the the rope and summer projects that are happening um staff are kind of coming back that's that's okay report did you have anything you want to >> just a couple You know, Scott shared most of what's going on in the work session. So, not a lot. Just um to reiterate, as I think you guys are aware, you got an email that Scott did meet with the elementary leadership team and they much preferred the two-day elementary conference cycle. So, Dustin and Scott decided, hey, let's not fight that. We can maybe talk going forward, but they're going to do the two-day with the elementary conferences as we have in the past. I think you're probably all aware of that. Um, a lot of stuff going on in the building with elementary, summer school, various

119activities, camps, etc. Um, just a just a quick and the building staff are just doing a great job getting everything ready. They're really doing a super duper job. And um, Scott, I and everybody else is just getting ready for the workshops. And uh, that's about it. When are the workshops? >> Workshops are the last week of August. Can't remember the exact dates like 27 28 29 something like that. I could be off a day or two but somewhere in that pretty much all I wanted to just again give a couple of the highlights talked about the building and we got a couple projects with the locker rooms happening and um some work internally with um some classrooms and like I said just generally getting cleaned up and pretty good. >> You guys are doing a

120great job pretty well. >> Um I know all the curricular stuff's getting um I guess going communicated that meeting on the mandatory schedule some time with um the walker. I know all the signups are out and all the information is out on campus. I was good to see and plenty of time to get the information out of um still within like new positions posted for for coaches. um volleyball, basketball, um trying to get those lined up to make sure softball the school year and volleyball a couple different coaches. Heavy road basketball still is open or still closed and open those. The roof roof presentation was was one that we were going to have. do have a little bit of maintenance budget again in that LPFM to handle small things but not project there's talking about

121you touch on a little bit Dave with the city actually I think part of it talk about um community and how we can partner around that uh but also a few things that may be important to say there's going to some road construction happening. Um, anybody knows the name of the road and want to say them? >> Out here to the south end of the school and part of Sixth Street. Um, doing some general road work and actually adding a sidewalk I think at some point uh to connect with the the school sidewalks bring some safety but also some maintenance of those roads. Um, Y back parking lot or maybe some potentially some curb and gutter all the way to Broadway. >> I think so. And I don't know if we have a specific dates

122on either of those projects yet. Um but again I'm trying to at some point there'll be probably flow disruption that the school will communicate out as to what's going to change temporarily for posting any of that. Nothing to be announced yet because it's not right in front of us, but there will be coming. So, other things that are happening around town that will help make schools better. >> Do we know if it's happening this year or the spring? Is it happening yet this fall? >> So, it's going to happen relatively soon. >> Okay. >> So, we're trying to communicate that through our channels and channels. We got actual details on plan most. All right. The next fourth session meeting is Monday, August 11th to 7 p.m. Just a date change from Tuesday. Next board meeting

123is Monday, August 18th, 25 p.m. Seven seconds. I passes. Bye, Molly. >> Thanks, Molly. Bye guys.