001for the pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Okay. 3.0 is to approve the meeting agenda. I'll make a motion to approve the agenda. I second. All those in favor? I I. Those opposed? Agenda is approved. All right. 4.0 acknowledgements and recognitions. Uh we don't have anything on the docket for that this evening. Uh so we'll move to 5.0 recognition of visi visitors and community comments. Um, so welcome visitors uh to our meeting here for the June 2025 uh schoolboard business meeting. Um, in our community comment section is an opportunity for the public to address the school board on an item included in this agenda in accordance with guidelines printed
002at the end of the agenda. We have no one signed up. No. Okay. Uh 6.0 are our reports. 6.1 is a principal report. Um, no report. No report. Mr. Balanji is not here this evening. So, we'll move to 6.2, which is And we also are don't have our student school board member report this month either. Um, she's out of town. So, we'll move to 6.2, which is our superintendent report. Thank you, Mr. Chair. Uh, just a couple of things. I I allowed Josh to not be here. He didn't have anything to report really with the end of the year other than everything went well with the end of year ceremonies for graduation and um all of those logistics and um he's been focused on handbooks and year end kind of paperwork cleanup um and we'll
003probably now be out of the office for the whole month of July which is what he's supposed to do. So hopefully we'll we'll keep him out of here as much as we can uh for the next several weeks. In my report you can find a couple of updates. One is a conversation I had uh with just this morning actually with the I guess coaches you would call them of the youth mountain biking club that has started here over the last couple years. Uh it's gained traction. They're getting close to their capacity of 16 riders. The association itself has a like a coach to rider limit for the different age groups. This is not a school district activity. It's a kind of a club activity. Um but they approached me about um about considering or possibly
004bringing forward to the school district uh an idea of of turning some of our school forest trails into mountain biking trails for beginners. uh because all of the other trails in Cook County are there's a ton of elevation and they they get into that intermediate and expert level and so there's a a lack of space for them to help like an elementary program find a space to do that. Um so I listened to it and I just wanted to let you know early on. I listened to it. I thought well that's not a decision I make in isolation. Um so that may come back to the board at some point later in the summer or early fall to be pondering. Uh, I did tell them and disclose that we've submitted an LCCMR grant that that
005include would include some funding funding for the forest and we won't know about that until probably about April 2026 before we would know if we got the grant. So, um, there's a lot of moving parts there, but just an early heads up that that's a discussion. the program's only a couple years old and it's it's got traction and now the some of the parents involved have asked about um expanding it into elementary age which is why then they're like well we really don't have a place to take elementary kids to learn how to mountain bike here. So stay tuned if if you if you ask well what does that entail? It would basically entail uh putting class five or something hard like that for the bikers to ride on because they read on dirt trails.
006Um there's a company here in town that does that. I Candy Candy. Yeah. And they worked on some of the trails throughout the county and uh they've been in conversation with that developer. Um yeah. So early heads up. It's nothing official yet. It's just an idea that came to us. Uh and then the other thing I wanted to make sure everyone is aware of is I was under the understanding that the open meeting law changes that were passed in the legislative session started August 1st. That is incorrect. Um it is in effect now. So, as of now, uh the open meeting law has changed and schoolboard members who are remote um don't need to post their address. So, we we posted Carrie's in here in case she showed up. Um but that is no longer
007a requirement. Uh and um if we have a board member or one or more board members that are participating in the meeting virtually, then all votes have to be roll call. So, we just have to remember that protocol. Um, and the requirement is is that everybody can hear and see each other and the public can hear and see everybody. So, we're actually toolled up to do that quite easily for our business meetings. We've got all the technology should be it may actually be a really great thing for Cook County for having three board members that live an hour away. You know, that there there may be days when that's advantageous to us, but just know the law changed. There's a lot more flexibility now for districts like us. It's interesting because that's the way it
008was during co then after kind of co went away they took it back and went to the in person but that's almost the same it's identical. Yeah. Yeah. And then now one person one of you has to be here by law and I think that's the way it was before too. Somebody had to be in the room was it? where the public meeting is scheduled to be held because at least we had to do that with um with the with the commissioners. Sure. Because I was interim then. Yeah. Again. Yeah. Yeah. And uh so I had to always be there and then everybody else was on the I think one of the elected officials has to be at the time. Yeah. Yeah. But um I view them as positive changes. It is a 21st century.
009you know, we can use our technology and and as long as we are live streaming to the public. However, um a discussion point came up this morning in our regional superintendent meeting that I think is an astute point. Um one of the superintendents asked about allowing community comment via Zoom and the advice of MSBA and I concur is that that is a bad idea. that um if we if someone wants to make public comment, it would be wise for us to make it our policy to have them sign up and be here and be in the meeting. Otherwise, we get comment from people that don't even live in our district. And you know, it just kind of opens a Pandora's box to It's a good point. Some of those crazy hoops that could could happen.
010Uh but anyway, those are the two items in my report. Uh that's all I've got and uh nothing else. We can move on. Okay. All right. Well, yeah, we did 13 months. We had two meetings and roll call votes, so we're good at that. Um, okay. 7.0 is our consent agenda. Um, there's anything that needs to be pulled for further discussion. Uh, say so. Otherwise, we just need a motion. I motion to approve. I'll second it. Okay. Any further discussion? All those in favor? I I those opposed consent agenda is adopted. All right. Discussion and action items. 8.1 is to accept the May expenditure and revenue report for uh May of 2025. It's in the packet here. Um and we've got Miss Oberg in the in the house as well. I honestly don't have it
011right in front of me because I was there's a couple other items on the agenda that were that are sure I can pull it up on my phone though if you have questions. I got you. We're um so for May. So this is almost the we're almost at the end of the year. Thank you. Um, let's see if I have anything to draw your attention to. Um, nothing significant. I think if you scroll down tiny bit more, Chris, I do have Okay. Yeah. Yeah. 92% of the year we're still receiving our revenues. Now is when the this report will start to look weird because you know we'll move into Jul you know the summer months and we'll still be cleaning up the fiscal year because our fiscal year will end in June. So we'll have
012one more month of that activity but then it doesn't I don't wash over until we close up completely um fiscal year 25. So um I think we're on track to end pretty even keel. I don't um anticipate any craziness. Um and I think we'll talk a little bit more about it when we get to um the budget conversations. Do you do the like summer payments in June? Is that when that happens? Yep. So June 10th and 25th are payrolls. So 10th is the big balloon payment per se um where teachers received the pay out of their contract. And then the 25th payroll um they received any other like stipen things for carry training and um being on certain um committees or BLT so the business uh building leadership team so anything else that was vouched
013like that in June. So for Quinn state, since this is your first run through the end of year, our teachers um get paid on 24 paychecks, but they get all of June, July, and August on June 10th. Okay. So, and my wife's a teacher, so I I see six checks that hit and then you got to just budget it out. And then the last payroll in June, that's when there's cleanup on stipens, stuff like that. And the reason we do that is I mean if I were to be paying everyone in July and August, it'd be a lot of back work to have to then you know reconcile that for our fiscal year which ends June 30th, right? So it just makes it easier and pretty cleaner and that probably I and that's why we're
014at only 80% of our total budget correct in May even though we only have one more month. So that number will be high much higher end of June, right? Okay, perfect. Right. Yeah. For ours, I think I might have to bop out of the seat because it might be someone else next. Might be m All right. And if there are any other questions, we just need a motion. Sit here if you want. I'll make a motion to accept the revenue expense report. Second. Any further discussion? All those in favor? I. Those opposed? Motion carries. All right. 8.2 uh discussion item the we got the ISB 166 activities handbook here. Yeah, I'll tee this up. Um so welcome to Stephen Anderson. Uh Stephen was hired uh as our activities director in the departure of Marley. Uh
015and so as he's starting to grab the reins, one of the things he uh is an advocate for and is definitely supported by Josh and me is clarity of expectations and what are the rules and what do we expect from coaches and what do we expect as a system. Uh and so he has done what I like to do is steal the good product from somewhere else and then tweak it and uh massage it to fit uh Cook County in uh in in a handbook. You'll notice in your agenda, it does not say approve. Um, my intent on that was that you would think about it a little bit tonight, then sit on it for a month so you have time to ask Stephen or I or Josh questions and then we'd approve it in
016July with the other slate of handbooks that'll be coming your way. So, with that, Stephen, do you want to give a Yeah, summary? The handbook itself is very dense. Um it's meant to cover my role as activities director, the activities that we have, um both athletics and events, clubs, whatever it falls under my jurisdiction as activities director, um coaches expectations, assistant coaches expectations, um athlete expectations, parent guardian, spectators, um and then there's a small section in there about what we want from our booster club. Um and then how that purchasing donations kind of that exchange Fergus um just to protect the district. And the reason I want this is because it makes it it's going to make my job easier if I can lay all this out leg work ahead of time. Um I've got
017this to fall back on um for expectations for again all those people that I just described as above. um just makes clarity and process appear a little bit more um uniform across the board through all activities, athletics, um everything. Um so it it is a dense document. My ideal situation would be this is the overarching document and then I can create subdocuments to make it a little bit more digestible on the district website. So that way they can find the lettering policy, they can find the coaches that are listed, they can find the spectator. Um, so this would be the overarching document and then pull small documents that are a little bit more digestible and easier to consume for our community. So I'm this is by no mean a polish fully polished product. Um, I
018just wanted to do the leg work on this in advance rather than starting on this on August. Um, I would like this to be approved by August. So, I think we were talking about it being approved in July. Um, and by no means am I expecting you to have this all mastered and um, memorized, just like I don't expect that for everyone, but it's a tool that I would like to be able to use going forward. So, this is this is new. We haven't done this before, right? Correct. Okay. That's great. I I read I did read it actually. Thank you. I must have Yeah, I didn't even fall asleep. So, but I appreciated that. I guess this isn't just a comment more than anything. I appreciated that um there's guidelines for like parents and
019guardians just in terms of their expectations too and how they interface when they're like conflicts or complaints that arise. So, I think that's good for sure to have that be pretty clear because it will and then I assume this is going to end up being handed out to all the athletes or they're going to have acknowledge receipt of it to some degree. That would be my ideal situation is that it's just another box that they can check on when they go to register via infinite campus. That's just like the MSHSL one. I'm acknowledging. I'm acknowledging and then it's posted digitally for the public. Sure. Yeah. and having being able to point to that I well I I would anticipate being helpful just kind of managing some of those situations like oh this is how we
020handle these in the policy. So I appreciated that being included here and I will go through another run through of this before final giving you the final my final product in July. So I will update but it'll still be on that live document though. Okay. If you have any questions or you got questions after this meeting's adjourned, then just you're welcome to shoot me an email. Um, if you have current concerns, just let me know. Yeah. Good. Um, you have any questions or comments right now? No, I don't. No, I didn't read the whole thing. So, I will now Well, now you're on the spot. Well, thanks for coming. It's good to good to meet you. Thanks for coming to the meeting and taking this on, taking the initiative to do this. I think it's
021a great idea. Thank you. Stephen is also our head football coach. Those that don't know. So math teacher of course. Yeah. Well, as it goes in Cook County and I suppose you guys are going to be starting to tee up summer programming and stuff. I'll just give you like I don't have a formal IDs report because my position hasn't formally started but I will plan trying to get something like that going in the future but our volleyball program had a turnover coaching with Marley's departure as well took that over. She's doing um summer weekly practices for volleyball program basketball practices on Tuesday nights. Um obviously they're not required by any means but they are positive things that we can for our students. Um, I do football practices on Monday nights as well. I have a
022summer football camp coming up and then a junior high, elementary, upper elementary level camp scheduled once my football season begins done by my half. So, lots of positive stuff happening. Fitness center's running. Fitness center's running. I've got a couple brainstorming things for when that gets going in terms of the new building process and things like that, but I was just there this morning and there's students from cross country, basketball, football, and there's been volleyball athletes there before. So, it's good to see that being used and used appropriately. Mike Tyman spearheads that and does an amazing job with that. So, kudos to him for sure. Awesome. All right. Thank you, Stephen. appreciate you. Yeah, thank you so much. Well, thanks for taking on this job. No problem. All right, this is entertaining. Come on. All right,
023you guys are up, gentlemen. All right. So 8.3 uh we have on the agenda to approve the design development documents um which are we had a presentation in the packet along with the complete drawing set and we've got Matt and Damon from ICS and and Katherine from DSGW on the line. Maybe others. No, thank you Dan. Uh that's kind of introductions. I'm Matt Hughes with the ICS project manager joined by Damon Willings behind me, project director and uh Cadena who's going to be online through a few slides for us to make a group. Um so tonight, similar to SD approval, we're going to be running through um the design development review and approval as they get into this a little bit. I'll demonstrate that. Um so agenda tonight is we're going to go through drawing
024set review. Um once I get through my couple slides here, I'll hand over to Cat. She'll run through our seven or eight architectural slides and then I'll finish off with site plan. After that, we'll get into our project budget and estimate review. We'll go over overall project schedule that the group seen a few times here. Um give ICS recommendations and then go through the next steps of uh design and get into construction here. And for Quinn's sake, uh just never mind, you're going to say it right now. Yes. So, uh like I said, we're going to go through the DD drawing set in the next eight slides roughly. Um these are all the same DD design documents that over half the people in this room have already looked at. So Dan, Reena, um Chris, etc.
025look through this all um two weeks ago in person here. We actually did a roughly a 4 hour um page turn from the project consultants here. So it was a pretty lengthy PAC meeting, not a normal PAC meeting, but that's what we did two weeks ago. And uh like I said, it was an inerson page turn. We spent um roughly an hour for architectural and I think over half an hour with each uh other consultant mechanical logical structures. So um with that I'll hand it off to Cat online here. She's going to start with a code plan that just kind of shows an overall view of the project and then I'll dissect into each joy instruction that we're going to be touching. So take it away, Cat. All righty. Thanks. Um hi everyone. Um, we'll
026try to keep it short and sweet. Um, because I I think again most people have seen this. Um, I think Quinn will will give you kind of the the bird's eye view of it. Um, so code plan here shows our overall the overall building. Um, anything in gray is your existing um, structure right now. The red elements are going to be our um, areas where we're going to be doing new additions. Um, so new added square footage that will be done to the building. Um and then a number of um part of the gray will include then a number of those um kind of interior um remodel um portions with new classrooms um updates to classrooms um roofing um bathrooms um programming and things like that for um the majority here. But um this is
027kind of the main the main plan that the state reviews. Um this does go to the state for uh final review and permitting. Um and so code plan um is kind of one of their main items that they they look out for essentially your life safety egressing occupancy loads calculations and such like that. So um so we can go to the next um slide. Um, one thing to note, so if you look on the um the right um side of the title block, you'll see kind of a a key plan above kind of the number A2.1A. So that key plan um essentially um divides the whole school up into I think it's seven different areas um solely so we can fit um each portion of the building or chunk of the building onto our drawing
028sheet. So when we refer to kind of area A or area E, um again it's just kind of um we kind of start at area A, the new kind of main entry, and then kind of work uh counterclockwise around the building that way. So um anything like windows and doors and room numbers and such like that will be tagged per area. Um just again to kind of keep in mind when we um kind of some of the way finding potentially when we um reference a few things. But so area A here is going to be our new main um student services um addition um which will include the new administration, district administration, uh nursing and counseling um a new uh canopy uh front entry walkway, front vestibule, and then revisions to Ojiway AAC space, media
029commons, um uh toilet updates here, and then some classroom updates. And then we'll move to area B. Um in area B we're really um architecturally we are not um touching really anything in here minus the deferred maintenance um which will be the new um window uh replacements in in this area here. So that is all for area B. And then area C is going to be kind of our elementary wing. Um area B was our the performing arts area. Um so area C, um again, not too much going on in area C. A lot of deferred maintenance for the window replacements. Um a few door replacement. Um the uh kind of the main thing in area C here is going to be our toilets. Um our revisions to our toilets here. Um and is what
030what is not showing on this um kind of DD set is um kind of a slight update to the toilet layout. Um but um these will kind of be universal toilets slashindividual boys and girls toilets. Um at least that is what we are going to um submit to the state. Um it is not um hoed meaning it's not um essentially officially law that we can do this but we've done it in multiple schools. We just have to submit additional um an additional form and some additional information noting why universal toilets are um beneficial in this area um as well as throughout the other areas of the school we are putting these here. So nothing new we haven't done. It's just um kind of unfortunately not part of the code. Um but fingers crossed in a
031couple years it will be. Um and then other items um kind of to note in area C here um again just updates to some of the classrooms, special ed area, um the elementary media center, um some additional kind of group rooms, testing rooms placed into there, and then kind of the the core between the elementary media center and then the um high school media center are some offices and kind of flex rooms, group rooms areas in between those um in between those two main libraries there. So that's about it for this one. U we can go to area D. Area D is going to be kind of the that kind of center portion of the building, elementary gym area, cafeteria, um and then kitchen and building services space here. So, um the updates we're doing
032in this area is the um existing um storage and old locker rooms that are an elementary gym, turning that into a central staff lounge, um with some seating and toilets and kitchen in that space there. Um kind of replacing the storage then that we're taking from the gym, moving it to the north side of the elementary gym. There'll be some storage cages there and then a new office for um the gym teacher. Um just to the north of that is our new building services addition that'll connect into the existing building services um and then um directly out um to the exterior there with an overhead door and a man door um into that area. Uh cafeteria. Um, essentially we're not doing I'll say a ton of work in here, but hopefully it'll it'll what we
033are doing is going to hopefully um help um kind of the flow and and the um kind of aesthetic of the space. So, we'll be use doing some cosmetic updates. the kind of the main thing we are doing is moving that entrance that is um currently kind of in the middle of the cafeteria over to the east side um and kind of helping with the flow of the traffic during uh lunch hour time and then creating a um kind of a bigger area for presentation wall um kind of community meetings and such here. Um, we are then proposing or putting in some kind of coiling counter doors, overhead coiling doors to secure off the kitchen space so you can um kind of have after hours events in here and not have to worry about um
034the security um in the kitchen area. Um, a couple kind of large overhead kind of garage doors and a man door to again try to help open up some of that for a larger flow of uh traffic in and out there. Um and then the other main thing on this space is the um bathrooms, the bathroom bank there, the existing men's and women's bathrooms. Um turning those here into um the universal toilet. So using the square footage that is there um but then just turning them into individual um universal so boys or girls shared um bathrooms within the common sink um area in the middle there. And then we go to area E. Area E is going to be our athletics zone. Um so we're adding the new uh single station gym as well as
035kind of some storage area um in between the two spaces uh existing gym and the new gym there. Um we are we have a um kind of a a stair that'll go up to a mezzanine space um similar to the kind of um roof access stair that you have right now um off the corridor. Um and then in the new um so this will be new addition. So this is new square footage with the gym. Um um we do have a new kind of entry vestibule and then a athletics common area that we are um with how we do seating and furniture in here. Kind of proposing that can be potentially an um added um kind of classroom learning space there with we'll put a monitor and um some sort of digital display board in
036there for um coaches um or team training or things like that. Um then we have the new uh fitness um room there. Um and then rough changing area, mother's room and family restroom. And then we have our bank of men's and women's toilets. And then our two girls and boys uh locker rooms with each um a couple toilets and shower rooms in there. And then we are doing the updates to the existing locker room to the shower area. Um so we will have um individual shower um stalls. These will be um not um full walls um and like curtain. These will be just kind of your like kind of your toilet partitions. Um so they but they will be individual and they'll be divided into kind of the wet zone and the dry zone um
037with that door again for some of that more security and privacy that um more folks want these days here. Um, and um, I think that's kind of the main components of area E right now. And then we can go to area F. And not too much happening in area F. Um, we've updated a couple things since we've printed these drawings here. But the main thing with area F is that flex room um, added classroom space that is out in the corridor or kind of bumps out into that corridor area there, that kind of diamond triangular piece. Um and that is again kind of at the center of the school. Um hopefully it can function um multiple different ways. classroom space, um community space, um overflow space during lunch hours, um for the students, and then
038um kind of the community space that is kind of maybe after hours if there is that event in the cafeteria both with the cafeteria garage doors and then a garage door here in the flex room again to just open that up for allow um for more just nice flow between between that space out into that hallway there. Um and then a number of um deferred maintenance um window um updates also in this area here. And I think that's it for that. And then area G is kind of the we like area G cuz we're not doing any work architecturally over here. Um but we do include it in our sheet set um as there is some updates and stuff with um mechanical um and electrical kind of over in this area here. So, um, but
039really this is kind of that back, um, hallway where the bathrooms and old locker rooms are. Um, that's kind of portion of the district and a portion of the YMCA. So, um, and then a little bit of the the culinary that is back in this wing here, too. But, um, architecturally we, um, we are not doing anything with that. So, um, and I think I think that was the last slide for me, Matt. went through it very quick because Matt told me to go really quick so I tried. Yeah. All right. So, that was kind of architectural overview with, you know, mechanical. Let's jump into that. What we're going to be doing, um, this plan sheet here is the site plan. So, I'll kind of I'll kind of start in the northwest plan, northwest corner,
040and kind of work my way counterclockwise around. Um, but your highlight there is a retaining wall. I'm kind of showing up in this screen right here. So, we're adding this um because it's needed. There's a lot of great change there, but to make as much green space on that existing field as we can. Um, you can kind of see an overview of uh the gym box and building services edition there, fitness edition, a sideway sidewalk wrapping all the way around that. A bunch of concrete we're proposing there for um just kind of a a gathering area for students when they get off buses or teams or anything and they have a spot to sit. We can um maybe potentially throw some picnic tables or some kind of element there. um repaving all that access road,
041for lack of better terms, that culde-sac there as well cuz we're going to be clearing it up for construction anyways and it's in pretty bad shape. So, we're replacing that. Um moving down to the saw to area. Um you can see the um staircase kind of shown there. It's pretty small. This is your existing staircase is right here. Um so, we're going to be taking that out, replacing that. um adding a a U-shaped upside down U-shaped ramp there to uh make it ADA accessible down to um the playground. Um you'll see a change here. Um your asphalt paving area is actually going to flip. So it's going to be turf on the north side closer to the football field and um asphalt on the south side. We're doing that. So it's um easy straight shot
042for students or staff or maintenance staff to clear that asphalt off. you're coming right off existing paved areas and not crossing onto crossing across your new green space or um turf we're doing now obviously but just making it easier for everybody there. Obviously we're um getting a couple new pieces of playground equipment doing a port in place rubber servicing on the playground. So that's the the eastern square block of that area. I'll bounce down to the bus garage there. There's a portion of the bus garage that's paved. We're just taking that out. We're going to replace or pave the entire bus lot. um garage area. So that's what you'll see there. It's not really shown too well in the plan here. That area is obviously way off to the east. That's an area in the
043corner in the bottom right. Um moving west, we're going to be uh taking out and replacing the asphalt trail right out here. It's in pretty tough shape. So that's one of the deferred maintenance items obviously that we're sticking through to the project. We'll wrap around to student services edition. You can see the building edition there. Ever so tiny. We're just going to be more or less expanding kind of what you have there going south. So, a bunch of new concrete. The canopy area will be um in this area right here. Um just more or less pushing everything further south, maintaining more or less the same look of what you have now. Couple new flag holes down there. Looking into replacing that part of that wing wall, too, so you can have a a spot to
044take pictures and whatnot for graduation or last day of school stuff. So, that's kind of the site plan. There'sn't too many changes here from what you kind of we would have talked about during SD. The biggest thing is probably that retaining wall and that's just to uh maintain as much green space as we possibly can in there to make it make it a usable field for soccer, football practices, whatever goes up on there. So that's the site plan. Now we'll get into the fun stuff. This is our design development estimate. So this is the same document, same kind of processes and procedures we followed to take off the project when we did receive um the DD design estimates or DD design documents on May 30th. So this took two or three weeks had multiple people
045kind of take their own step um you know share our results um fact check ourselves and this is what we came up with for an estimate. So the top right you'll see the square footage. We really didn't change any of the square footage very minor. So if you anybody has that SD document um you'll see that the the square footages are almost matching exactly to what they were um during the SD phase. So um 17,400 ft for the gym edition um 7,42 ft for the admin and flex area additions flexes that bump out in the courtyard and then the area three of the remodels is 25,400 square ft. So, same construction budget. We can see the various different item descriptions, building demo, structure, enclosure, shell, so on. Then our total costs with the associated square
046foot cost to the right of that. Um, we we're able to get a lot better of a takeoff this time around. SD we're working off of predominantly square footage numbers. So, we're throwing a number to a square footage, taking that off. Now, we actually have about 200 plan sheets. You only saw about eight or nine of them there. um but with exterior elevations we're counting doors, counting windows, linear foot of parapits, um replacing roofing, etc. So, this is a lot more finely tuned estimate than SB. Um and as you can see, that's why I kind of changed the estimate contingency in S. We had a 5% estimate contingency, bump that down to 3% because we actually have documents more than just that old plan. Basically on the first slide we'll kind of go over we're
047just taking square footages of new and remodeled areas putting a number that so um so the estimate total was 15,83,000 contractor overhead and profit was um 790,000 estimated should you see like I said bump from 5% to 3% roughly 474,000 then a percent cost escalation of 3% just because we're taking this off a few months before we put it out to bid. So that's what that 3%'s covering, roughly 474,000. Grand total of 17,541,000. And comparing that to our budget puts us over by $425,330. So if you remember from SD, that number was roughly 125,000. There's a couple items that are kicking this up. Um, one item is um doing new storm water structures within the courtyard. There's some existing deferred maintenance type items that we have to fix in there water infiltrating through the walls
048and the salving in the classroom. Being that we're adding into that courtyard, it's a trigger by the state. We have to bring everything up to code and upsize it anyways. So, currently it's a 6 in more or less piping in bad shape. We have to upsize that to 10 or 12 inch depending on the slope. That's just an item whether you're adding a a square footage in that space or not. It's kind of something probably should take care of just to mitigate any future issues, water infiltration issues getting into the wing of classrooms to the south there. So, we have $250,000 budgeted in this um I have that um under special construction there. So, $250,000. So, that was a big um add kicker to the project that wasn't captured in SD just because didn't know
049it was an issue in SD. Um that was right. we were getting kind of started connecting to some of these areas. So, that's a big change. Another one is propane gas line relocation. So, your existing propane line has a couple um different runs. One goes to your boiler room wrapping up the north side of the current gym that line runs um to building services. Obviously, we're tearing that area out. We got to reroute the gas line. Even our new gym box addition cuts right over the main gas line that feeds all your boilers for the school. So there's a a lot of linear feet of gas piping that's has to be re relocated in the area and it is buried quite deep. Um it's just a necessary evil more or less. So that's another $40,000
050um item that's captured in these item descriptions that that you're not necessarily see broken out here. That's that's captured item description. So there's a couple items like that um that are driving the price higher. Again, we're we're working off of square footed numbers when we're taking out pre-cast walls, exterior walls, etc. So, this is a more or less a real estimate when compared to that square foot use. And again, this is the overall project summary, the budget summary. Seen this a couple times. Um, there isn't too many changes here. You'll see a few changes in our cost of date column just as we're invoicing monthly and consultants are invoicing. Um, we got all our soil testing captured in here, site survey items captured in here. So, you'll see the changes um in the cost of
051bay column. Um, one item I will mention is the original budget for the playground donation went up $100,000 or actually from zero to $100,000. So, that's a that's a change you'll see under uh 1.07. The playground stuff is separate from construction cost. So, um, we didn't capture that in the the previous sheet, but the estimate, um, but overall construction cost 17116 is the same number that's on that estimate spreadsheet. You see an overall project balance of 1.66 million just because that is some interest earning dollars that um, we've had for a few months now captured in 1.05 that we're leaving unallocated for now till we maybe get closer to putting this out to was captured as a more or less a contingency right now. So that's overall budget summary. Talk about the schedule now. So
052we're uh on item number 11, DD board approval on June 26. This is the same schedule. No modifications here as you've seen this multiple times. Um, so assuming we can get DDS approved here tonight under our recommendation, we'll formally move into construction document phase kind of already there for the last two weeks just because uh last week was goofy with the holiday, but we'll continue to process the CDs and work through that with the design team for the next couple months to the end of August. Again, we'll do another estimate then put in front of you guys. Some of our front end documents put it up to date this fall. We're putting it out to bid in the fall. Yeah, I have bidding uh September October 3rd or the whole month. All right. So, onto
053our recommendation. ICS recommends approval of the Cook County Schools design development documents as presented and formal authorization proceed with construction documents. Um some of our next steps are like I said only um starting commencing with the construction document phase of design. During that we'll get into the finer details and final selection of materials picking out flooring paint colors stuff like that more user groups and PC type style meetings um the group and we'll complete the construction egress phase plan over the next couple weeks. With that, I'll open it up to any questions anybody has on documents. Um, just one quick little comment when Cat was running through like the area she mentioned in a variety of areas like we're not doing anything but deferred maintenance. She was talking about windows and stuff. We're also replacing
054all the lights everywhere. So, that's another thing in all those areas for what it's worth. Yeah, that'll be areas age direct, but everything besides the YMCA will be getting out lighting. There's a select few areas like the auditorium has newer lighting. I think your culinary space had newer lighting last five years. So, we'd be replacing it with more or less the same stuff that's already installed. So, there's a there's a couple particular rooms that were we're skipping over as far as enhanced lighting. There's al some flooring in the hallways and then some wall tile as well. Not bathroom tile on the hallway walls. It is. I'll do I have an opinion about that. Yeah. Looks like gas station wall. Is the approval of this those those are the plan sets. They don't change. They will
055change slightly, but your square footages aren't going to change anymore. Maybe a one or two square feet select areas. Right now the CD phase is just um material selection more or less. might be you might move your flag poles from one side of the courtyard to the other. We're working through design right now picking out um items for the back area adding concrete and moving grass here there but it's not going to be changing the structure layout of the building at this point that be established at the DDOR during our extensive page turn meeting or review. Uh we do have lots of comments that we'll be picking up in the early you early stages of construction documents uh little improvements, little things we caught, little things that we wanted to, you know, change for the
056better. So it'll be will be uh be coming to shortly. Yeah. And for your benefit, when we talked a fair amount about the sort of the the budget has increased a little bit there ba basically because of that water issue, we kind of we dug into that a fair amount and at this point it's still like a kind of a question mark what that's going to turn into, right? Which is why I mean we haven't we haven't like allocated our contingency to it. We haven't taken that out of the project cuz it's there's just like still a lot we don't know about what that could turn into. It seems like that's maybe like worst case scenario hopefully, but maybe not. So, so kind of it makes sense to kind of keep forging ahead with those
057plans and then there's still a lot of time for sort out as a process. As we do the process, we learn a lot about the building uh for for the good and and sometimes for maybe not not so good, but you know, we're gonna make sure we address the issues as we as we find them and plan for it. Man, something I just thought of that I don't know why it's taken me this long is at the end of the hallway around the corner by what's now um special ed room, the art room, special ed room. And at the very end there's uh the old WTIP office. That's mental health. Never thought about asking her the question if she actually wants a window for some daylight in there cuz it's like a cave. Sure. So,
058I will ask her. Y and she may say no because of privacy and confidentiality. But it's just a cave of a space. I think Cat's still on the call here, so she can write that down and we can uh talk about that next Tuesday. Yeah, absolutely. I know. I know. When we gave the the elementary gym teacher a window, she was like, "I'm done. That's all I need. I don't care. So, that was a mic drop moment. Else is getting it. Yeah. Okay. Um Okay. So, any other questions or or comments? We we have Reena and I have been a big part of this. So, we were kind of gotten into it. So, to the extent there's anything else you want to the four hours. Take one for the team. Got to trust that you
059were thorough used for hours wisely. In fact, it went over. Then we had another one. Yeah, another meeting yesterday. Oh, yesterday. Yeah. Talked about the canopy, I believe. Okay. Um, cool. All right. So, we need a motion. Yeah. To approve the design documents as presented. I'll make that motion. I second. Okay, further discussion. All those in favor I those opposed? Motion carries. Go guys. Thank you, gentlemen. Thank you. Y thanks everyone. Thanks. Take care. Have a good one. You're on. I've been in places with like chairs. Um, yeah. Thanks guys for walking it through that way. Um, all right. So, next we've got 8.4, which is to approve our uh fiscal year 26 district budget. Um, and we've got that in the packet here along with the narrative. Yes. Over as well. Thanks. Um, we
060could go through the slides. Chris, are you throwing them off there or you have them all on your on your um computer? I'm trying, but look, pull it up on your laptops today. Yeah. Um, the narrative, what I put in the slides is basically just the numbers, the graph, the the charts. Um, the narrative, I found, I think, all of the mistakes that were in there and corrected them all. I apologize for that. Um so anyways, let's we can walk through it. Uh the first slide is talking um primarily about our assumptions and our highlights. So we discussed those at length probably what three months ago. Um and kind of what we the framework of the known that we were going to build a budget on. Um and the second slide is um the strategic
061roadmap kind of the uh framework that we use to make sure that we align our budget with our um goals and our mission. And so from that we get our budget. I don't know am I at the right slide now? Oh our enrollment. Um so our enrollment numbers um is this the chart that has the many years comparison and then even pushing out to the next year. Um we left our enrollment fairly even keel with previous year or current year um it dips down slightly just because of those small classes that we've been talking about in kindergarten that are coming in. So, um, we're graduating larger classes, then we're bringing new in. We do collect some of those students back in the, um, upper elementary, upper elementary, and then into high school. Um, so we're
062staying pretty flat as far as our enrollment from this last year. Collect estimates or what's actually who's actually kindergarten? Um, in kindergarten I believe it was at one point it was 24, but the last I heard it was 20. It was 19 maybe. 19 I think is the last number. So it's kind of a little bit changing, but I think 20 is maybe a good start um for kindergarten for this year because I think we there was potential for 24 at one point but I think we're solid 19. Um, so those are our numbers that we're working with. I think they are realistic. Um, but hopefully conservative. And when I say conservative, it's like a one or a two. You know, our we don't we don't fluctuate by leaps and bounds. We fluctuate by little
063numbers. So, um, okay. So, then moving to the next screen is our general fund. Um, a I think Earlier this month, we looked at kind of like the $180,000 deficit that I don't really consider a deficit because we have assigned funds that we um can use for our bus purchases and our technology that we have budgeted um to spend. So whether or not um this is presented more as a balanced budget um we did switch out. So a few things changed in here because we did now hire an occupational therapist, a speech therapist and a nurse. So some of the um purchase services shifted into actual salary. So, I did make those adjustments to the budget. So, if you compare side to side with the one from earlier in the month, it might look a
064little different. How does it compare? I mean, is it cheaper for us to have them on staff for the most part? Hopefully, yeah. Um, yeah, I would say yeah, cheaper to have them on staff because it's obviously better. I was just wondering how it's basically basically a one for a long time. We do have a speech therapist that is what what is Jane a point two point two days a week. So point4 um so she is in the building but she's contracted. Okay. So um I I think it's awesome that we have all these trained professionals that are here. Like I can't imagine speech therapy on a screen with delay don't that's not functional. So it's it's awesome. So anyways, in the budget, I did make those adjustments. So we are currently looking at a,
065you know, $200,000 deficit, but I, like I said, with our assigned funds and restricted funds that will be being used, um, I believe that will be, uh, closer to a flat balance. But, um, so finally, I got it up for you. With that note though, we still have that situation of our um fund balance that, you know, we're it's flat, but if our expenses are going up and our goal is 25% of our um unassigned fund balance, then we need to maybe instead of flat, we need to maybe start increasing. So, finding ways to not just stay flat. So, um I say that I mean I think we're doing okay. I think we um through co we fared well and we were able to build that fund balance and so I think what's healthy but
066it's also you know needs to be on our radar. Um okay so then into food service. Um, no. I think that the revenue is underbudgeted for this year for current FY25 um with a state reimbursement of uh free meals. So, I believe we're going to actually probably have a surplus um going into next year. Um, currently next year is expected to spend down a little bit. we might have to start thinking about spending down with the with the referendum project. We could use some of those funds to purchase the furniture for the um for the cafeteria. Um because I believe FY27 we're going to have to we can only have three months of operating in our reserve fund which is about 130,000 and we're currently at closer at 150. And we can use it for
067furnishing. We can use it for like uh tables and we can't use it for it's it's kind of weird. There's weird some weird rules about it. You can use it for flooring in the cafeteria, but not flooring in the kitchen. You can use it for I mean it's just it's really weird. But we can buy if we because I think we're doing new tables, aren't we? We are. And that law changed just I think two years ago. So yes. So that might be a really appropriate way to use some of those funds. Um just so that we don't because if we don't use them then we have to have a plan as to how we're going to spend it down. So, I know you some of you have had history of that for a while.
068Makes perfect sense, Quinn. Much money in the bank. You gotta spend it. Got to spend it. Well, and I think we're doing a better job. Like, I think Yeah, we're Right. Exactly. Purchasing local food is expensive, but we've had some grants and so if we keep doing some of that, we can kind of give back at that at that balance level. Um, okay, moving into fun. Next slide. Um, fund four is always, you know, kind of that whatever doesn't get supported, fund one supports, but it's doing it's doing really good. We have um the preschool is strong with the to tuition programming and K does a really good job of, you know, collecting tuition payments online. There's option. Um, so that I think that program is really excelling. Um, it's maintaining its own. I think
069also all the youth programming, the sports that's getting back up and running. And so I think fund 4 is starting to stabilize a little better than um when I first got here seemed a little bit herkyjerky all over the place. Um, but I equally am learning how to um support fund four with support with fund one because they kind of inter interweave especially when it comes to preschool because there's funds in fund one that pay for BPK which is preschool and so it's a lot of they like to call it blending and braiding of funding. And so yeah, so I was just talking with Lacy and telling her that she was doing a good job of braiding. Um but so grants and techite revenue offset expense here in the fund for I think that it's
070going to be probably a balanced budget. We have a fund reserve fund um that is seemingly healthy and so moving forward. Um the next two slides are really just um the construction fund six and fund seven which is our debt service payments. So construction I've said it before we recognize the revenue in FY25 this year and then now in all the subsequent years it we will have only the revenue of interest. So $400 $500,000 whatever as we move on and then we'll be seeing large um deficit spending because we will be building things building things building things. and then we'll see the repayment of that debt in fund 7. So, um the if you look at this year compared to next year, we're you know paying $750,000 worth of debt versus, you know, 2 million.
071And so the and the statute says we need to I think it's 105% of statute the revenue. So we always have to make sure we have enough revenue to pay for the debt. with a tiny bit of and so by next year we'll start getting the tax right revenue coming in revenue coming in. So in the case of like for the construction budget for instance we like you said we recognize the revenue this year next year we're not really getting revenue obviously lots of expenditures. How do you where do you sort of capture what that balance is? You know it's we didn't get the revenue this year. We're just recording the expenditures but like where are we actually like but there's money right? Sure. That money is sitting there. It's just not on this year's
072like revenue line, right? So like where is that balance sort of represented? You know this in our PMA account that's isolated for that project statement once a month is it? And so and does that like get recorded on some of our like accounting software or like you know what I mean? Is there like a an accounts balance kind of section, you know, like the account is actually in it, right? I I guess they don't really do that. That is only stated annually and then it's shown it's shown on our electronic. So the electronic payments is when I'm moving funds from where our balances are sitting to our general fund. Um, so when we talking about I mean I do have a a sheet that I that could show we could look at it more or
073we could isolate that. I'm just kind of curious like what the visualation visualization is like as we kind of get a couple years down the line and we're no longer comparing back to fiscal 25, right? Which shows all that revenue. You know what I mean? Like Right. When we look at our when we look at our monthly statement how I have it currently, it's going to look weird. So, I could at least take fun six out of it completely and put that on its own line down below, you know, because it just is going to throw everything off always. It's going to look like this big deficit spend. Um, so I we're not the only district that has had this situation. So, I'll look at my some of my peers and see how they relay
074that information. We also get that statement I think once a month from PMA or quarterly at least that shows you and I get it. Yeah. We could just make that available to the board as we Absolutely. Absolutely. That's an easy step. That's a simple thing to do. Right. Right. Well, and I see what you're saying. You want to just see you just want to see year to date in that in that bucket. Right. Like because as we're logging expenses that's going to go down too, right? Like theoretically they should kind of adjust at the same rate, right? And so for the board, like all of our accounts I show you at in our audit, that's when I show you, you know, like where are all those buckets at? Yeah. And so, you know, that's kind
075of when we look at that. Sure. But if you'd like more often to see that, absolutely. I'm just kind of curious. I was not necessarily I was just kind of curious like how we would kind of keep an eye on that as we go. Right. We will be seeing equally from ICS. I'm going to be keeping my own track of, you know, expenses just because we want to make sure that they're matching, right? Like I'm paying out the bills. Well, you know, what are they saying actually happened? Um so they'll be showing that project scope documents just that Matt showed you. Um the second fiscal page that he showed was showing that pro project as a whole. It's got everything on that. Yeah. Right. Right. Not the not that first one where it was just
076the $17 million, but the overall the overall. So we'll be seeing it there, too. All right. Cool. Thank you. Yeah. I'm just going to make a note. Um, okay. And we talked slightly about the debt services, but that um then rolls into the final the final um page is the overview of the entire budget by fund and then showing our general fund deficit spend of $200,000. that like I said I feel that is basically we because we do have restricted funds that we got so um the pilot the attendance pilot grant we already got received all those funds so that's in restricted and we're going to spend that on salaries this year so that's part of that $200,000 y um that those types of things so so this is the budget I present to you
077for I'll just throw out there that uh this is a really easy vote compared to the rest of Minnesota right now with all of our neighbors that are cutting and laying people off and finding ways to um find pennies uh to be able to vote yes for this budget knowing that we have money reserves and we have money put away. Kudos to the board for um doing really well through a really challenging time. We're we're better off financially right now than any other district I know of. You should all be proud of that. Social miss from years before. So you need you need a motion. Yep. We need a motion at this point. It's Quinn's turn. Yeah, I motion to budget. And it's my turn to second. Okay. Thank you. Uh further discussion. Uh I
078just I will echo what Chris was saying. Um thank you for continuing to keep us all on on track. Um definitely feeling that gratitude compared to other districts as we follow the news. Yeah. As we're heading into continuing to talk about additional building projects and managing our finances, well, this helps with that that story where we can say that we're doing these projects and we're also keeping our um just operating budget on on track. So, which is great. Um, okay. All those in favor? I I I Those opposed? Motion carries. All righty. 8.5 is to approve the LTFM 10ear plan. Got that here in the packet as well. So, we're required here to rubber stamp basically kind of a 10-year lookout for LTF funding specifically. So, it's kind of just the annual and the plan
079is put together by Tom and Teresa for the most part. Um, just trying to look out and the state needs to see that we've got the use of the dollars kind of articulated out for 10 years. Right. And as we move forward in some of the referendum projects, we've talked about using some of these funds, which, you know, would maybe next year our 10-year plan might look a little different, you know. So, it's kind of a work in pro progress moving forward and um it's laid out with the hopes that, you know, sometimes you might have to be more in a planning state than a waiting state. Like right now, you can look at it and say, "Oh, we're building building a cash fund for building maintenance." The two items on your list here um
080that we were talking about coming back to the board and in some way shape or form asking for permission is the tuck pointing. Somehow that did not get into the deferred maintenance stuff that is in the bond referendum and that was a surprise to me. Um I don't know how they got how that got missed. Um, and then because we took the bus maintenance garage off of it, um, for this coming bond referendum, um, that we just move forward using LTF and funds to fix up the maintenance garage, uh, redo the plumbing in there and the bathroom and make it like usable. Um, and my suggestion would be that we make a plan to do that and then we include those in the bidding that goes out in se October. So, they're part of the
081the scope of ICS and their oversight and the contractors. We're just funding it through LTFM rather than uh funded through this if that makes sense. So, uh that'll probably come back to you somehow in the near future. Right. So with that, we would have to if it's over $100,000, we do have to submit that that ask to um MDE and and ICS can help us do that. That very right they often use LTFM funds as part of a project. So it's not new to them, but on my priority list since we took it off of that question for the whole referendum like they should have a functioning toilet and the bus crutch. So for sure. um we'll tackle one other thing that wasn't on here when I we talked about this earlier this month was
082teched lighting that's going to happen probably this summer this summer so July August so that got added in we're tackling that early because there's so many out right now so we're just going to do it those were the only changes for and then the big huge graphs that are or charts that are in there are Those are the actual documents that I send to MDE. They're in there so you see them. This is just a summary so you can you can read that understand what is in the big impressive the big chart that they it's pretty want us to submit. Really pretty colors. Probably need to use a screen about this big in order to work. Uh but a lot of it is, you know, is populated from numbers they have that we'll stick with
083page one. Yeah. Stick the overview page and I just need um a motion on that and then I will move forward to um get that all sent in to MDP and put into place. It's my turn. So, I'll make a motion to approve the uh LT F. What's that? It's N chart here. LTFM. LTFM 10ear plan. A second. Okay. Further discussion. I guess I just have one quick other question for you just in terms of like the revenue side of this. Um, how do they determine what we get for revenue? It is based on $380 per pupil and the age of your building. Okay. Is is square footage and square footage? Yes. Sorry. Yeah. Age square footage and then your enrollment or is it capped at 380? I think it's capped at 380. So if
084you have all new square footage, you get less money. Yeah. If you have an older building, you get more money. So with our new additions, I don't think it should impact too greatly because we still have so much else of our building that is we're increasing footprint, but that footprint is new, right? So we'll see. Do they talk as far as that formula goes? Is that ever like a topic of conversation at the legislature in terms of like you look out 10 years, you know, and it's flat basically every The answer is absolutely. And so, um, I'm old enough now to remember the passage of LTFM. That was only maybe 10 years ago that this revenue stream was created. And it was created because the largest 25 school districts in the state of Minnesota have
085access to a funding mechanism like LTFM that no one else does. So, um, when I was in Burnsville, we were remodeling buildings with this revenue stream. the other 35 districts in the state had no access to it. So, LTFM was created and LTFM was it's not state money. It's it's local taxpayer money. It's our local taxpayers um in our it's one of the lines in our levy and it does go to all properties in the district. So, it's like the bond referendum. Um, and so we just every year we max the levy uh and capture as much as we're allowed to capture per statute. We could lower that and capture less, but that would be dumb. Um, so we capture what we we can and then ever since it passed, there has been a push
086every single legislative cycle for expanding the use of it. It started like super narrow and then it got a little broad broader and a little broader. This year the legislature approved you can do full roof projects with it without any red tape. So it got expanded a little bit further. So I keep I mean that's always one of my talking points is why so many because it there's strings attached to it like you can't upgrade anything. It's replace like for like. So okay. So that to me that's a that's a handcuff. like sometimes why couldn't I get LED lighting because it would be, you know, that would be an upgrade. I have the same freaking light bulb. So, there's little things like that that we lobby for every year in the legislature to get a
087little more flexibility. Sure. Okay. And then this year there was a a request to increase it and that was denied. It didn't make it over the finish line. Okay. And the reason for the flatness is just the enrollment. We just once you go out a couple years you just leave that flat and it's I mean right I mean sure there is so we could maybe finite get wouldn't change much you it will change in terms of what we actually get based on year but correct but when you're estimating out 10 years $5,000 here and there maybe isn't predictable right okay all right thanks for that explanation um okay so we got a motion in a second Um, all those in favor? I I those opposed? Motion carries. All right. 8.6 is to approve the teacher
088development evaluation system. I'll tee this up, Mr. Chair. Um, so I think you all have been in the know that we had a task force this year that was charged with recreating or creating a teacher de development and evaluation system or framework. Uh and that was driven by two reasons. One, um the framework that's been used in Cook County schools for the last decade or more is based upon the research of a lady named Charlotte Danielson um published her work probably 30 years ago. I've used that framework in other districts. But um I believe that the Marzano framework, which is the framework type of high reliability school system and all of that, the art science of teaching is better. uh and we've been doing a lot of professional development around that work over the last
089three four years. Um and so there was some synergy around, hey, let's redo this. Let's get this aligned with all the rest of the work that we're doing in the district. And then we got a kick in the pants to do it when the legislature um approved some new requirements that include weaving in cultural competency elements uh and alignment to what they called the um it's in the in the document the uh standards of effective practice. Looking at page two of the the document the standards of effective practice. So by fall of next year, we have to be using a teacher evaluation system that is aligned to the standards of effective practice and weaves in culturally responsive instructional practices. And so we set up, we put a task force together, we huddled up in the
090beginning of the year, we did the training and we convened about seven times, six times where we did a full day sub and we just dove into the work. And if you read through the document um on page two there, you'll get a little background that talks about how we looked at the um new art and science of teaching, that's the Marzano work. Uh we looked at the culturally responsive teaching, the reflection guide by New America, which was given to us by MDE and the Pellsby published standards of effective practice. And we wo it all together. uh we we landed on a book uh by Marzano Warick and some others called improving teacher development and evaluation uh that basically is the framework for this rubric. Um and so our team feels like we've probably done
091the best work in the state of Minnesota on this charge. It I'm so proud of our teachers because we didn't we didn't take the shortcut. We we went all the way right into the belly of the beast and we landed on a book that really if you read the uh what page am I on? Page two on the bottom there's like a generic scale. So when a principal is doing an observation, you're going in there and you get descriptors under each element and then a two which would be developing says the teachers engaged in the work and without errors. And then the difference from a two to a three is the teacher's doing the work, but in a three, the vast majority of the kids are actually doing the right thing. So, it's about what
092are the kids doing? What are the what are the student minds engaged in? And you can see that for the first 10 performance areas. Um, and we've linked them to the new art and science of teaching elements. We've put culturally responsive look fors for each performance area. Uh, and under the title of each performance area, the SE and then some numbers and letters, that's a crosswalk to the MDE published standards of effective practice. And we went that far because we have Q comp and we know we're going to have to submit it to the state and then they're going to ask for that crosswalk at some point. Um, so our teachers, um, I think in many districts across the state of Minnesota, the weaving in of the culturally responsive practices is being done really poorly
093and very lipstick on a pig kind of. And our teachers said, "Nope, we want to do it right." And so they wo that into each of the performance areas. And if you scroll down, you'll see that in the upper right hand corner of each area, culturally responsive look fors. And then the reflection questions underneath the bottom of each performance area, that is for the coach and the principal for that post observation conference. Those are good thinking questions to provoke conversation and growth. And then our teachers decided that with the 10 performance areas, they still needed a performance area 11 specifically to call out culturally responsive teaching. And we had a lot of hand ringing over how to craft language that actually puts meat to that. and we brought Margaret Nuden into that conversation a little
094bit to talk to us from an indigenous perspective and how that might look. Um, and it was it was hard. It's hard stuff. It's kind of creating stuff that none of us have ever created before. Um, and then the last performance area number 12 is that big bucket of professionalism. Are you on time to work every day? Are you participating in professional development? Are you doing your job? are you you know being kind to your colleagues those kinds of things so it's the 10 areas based upon Marzano's art and science of teaching then 11 is culturally responsive teaching 12 is professionalism and what's not been done here in the past hasn't been in compliance with statute statute language says that uh 35% of teacher evaluation needs to be driven by student achievement and so you
095can see on the 10th page we've got a a little bit of a well, what's your measure of student growth? This is going to be a big leap this year and it's going to be hard because it's it's so different from a third grade teacher to a BED teacher at high school level. Like what's your measure of growth? Yeah. Um so we're going to take our first stab this year at having the teachers help define what is your data set for student achievement growth. and we're going to allow for a lot of differentiation on that just because of the complexity of the the diversity of our staff. But then they have to do a mathematical calculation. So the scoring of from the 12 areas above times 65, then the scoring of student achievement times.35. Add
096it all up, put a number to it. That's what Josh is required to do by law. Not our two instructional coaches. They don't have to do that because theirs is more about growth and development, not about e actual evaluation. Um, so I guess the last pages there 12 is just kind of an outline of the timeline in a year, how it works. If you're a non-tenure teacher, you observe three times or if you're onethird in the one-third of tenure teachers, you do that, you know, every three years. You do the evaluation in there. Um, the last sheet is the pre-observation form that's filled out and all that's actually electronic in our um, ewok system. So, I just want to publicly uh commend uh the teachers that were on that task force. Uh they were our
097two instructional coaches, Jens Jacobson and Lacy Smith. And then Autumn Hood uh was on that from our um elementary school. Super fun to work with Autumn on this project. Melanie Olsen from the middle school and Chad Dennis from the high school. And uh just really really good work. Really good work. We can take this thing on the road and uh celebrate uh if we want to because it's that good. So nice. Maybe we could use this at fundraiser. Yeah. Can we sell it to other school? Can we license this? Sell it. Yeah. Yeah. No. And they're proud of it, too. Chad's like, "Yeah, I'm really proud of this. It was really good work." So nice. Kudos to them. And then it's amazing. It was amazing. I should also add that the union did do a
098vote and this passed um overwhelmingly. I think it's fascinating because um you know it's it really kind of exposes them a lot of ways to to growth and criticism and evaluation and you know it's courageous. It is it's very courageous to to be a part of that. Um I think a lot of people just like want to like I just want to do my job however I want to do it. Right. And uh so that's a lot. It's great. And then I'm assuming kind of looking forward, obviously this was a heavy lift to kind of craft this plan, but then it's kind of like the accountability piece and like the elbow room to have the time to do all the things and make it happen is I'm sure just another challenge as you look forward
099to the like scheduling and just the logistical Yeah. and just like kind of executing on this, right? Well, the the the requirements are already there. I mean, Josh did all the evaluations this year. Um um so that's not bigger per se. It's just deeper and it's more aligned because now the the growth goals teachers set in the fall for themselves, the q comp goals, the observations and the work they do in their collaborative teams, it's all aligned to the same framework. It's high reliability schools in the art and science of teaching. Whereas before it was fragmented and it just they didn't they didn't line up. Um, so I think I think the lift is going to be in the fall. We are going to have to spend some of teacher workshop and then our first
100month and a half of CT meetings really dive deep into it to help everyone wrap their head around it. You know, what are you actually looking for when you come in and observe me? Yeah. You know, really getting clarity around that. But clarity is how you get excellence, right? Um clarity of expectations. So yeah, proud of our teachers. It was a lot of fun to work with them on this this effort. Awesome. All right. So, we need a motion to approve this. Yeah. I motion to approve, but should develop education system presented. I'll second that. Further discussion. Uh just a note that um it's it's fluid. We may come back together next winter and say, you know, we need to make a couple tweaks. Oh, sure. When you start using it, we might find that.
101Yeah, of course. And so we might bring it back again a year from now in a couple weeks or something like that. Great. All right. All those in favor? I I those opposed. Motion carries. All right. 8.7 is to approve the ARC 2526 contract. Um we've got the contract here in the packet and a summary, services and costs and some historical financial data. So uh for Quincake, ARC is the consortium that we are a part of for our HR payroll system and for our student information system. Those are the two big buckets they support. Um they are a lifeline for any small district to not be in the consortium is crazy because um that's who you fall back on for all of your technical needs for HR payroll and for student information. They support us.
102Um, they helped fill in like in the transition from Lori to Teresa with training and development. Um, do they run our payroll anymore? I used to. They I prepare it. They they do the final show. Yeah. Yeah. Back in the day, they wrote the checks. Nice. Like they Yes. They send the AC file from the bank to our bank. that that part of the Yeah. And they can fill in like if you had a gap like if you had a a vacancy in your business manager role like they could they could fulfill that for you, help help sort that out. That's where Lori Becklin went. She's working for them filling in for Northwood. Yep. Um Okay. And then we just have to approve this every year. Every year contract. Yeah. Okay. I can take a
103motion to approve that. I'll second. Any further discussion? All those in favor? I I. Those opposed? Motion carries. All right. 8.8 uh is to accept the donation slate for June 2025. Here in the packet, got lot going on. A number of donations. When I opened that, I was like, "Wow." Yeah. Well, the White K one and then the three mean the Ed Foundation ones and those are big. Those are all big, but the small ones met, you know, mattered as well, you know, really supporting the kids in a variety of ways. So, Mhm. Yeah. This is $115,000 or so. Amazing. Um, great. Yeah. And then we just need a a motion to approve it to accept them. That motion. I'll second that motion with appreciation to all the donors. Further discussion. Yes. A a resounding
104thank you to everybody supporting the district in a big way. Um okay. All those in favor? I I Those opposed. Resolution is adopted. 9.0 is personnel. 9.1 is our new hire slate for June. If I may make a comment, Mr. chair. I we I'm writing my newsletter for the fall and I was listing new staff. We have 10 licensed staff joining our team for next fall and I I I had to count three times. I didn't believe it was 10. And so five are replacements for people that have left. And we've hired all credentialed and licensed hires. And then last year we hired an OT for this fall. We just hired on Friday a speech language pathologist after contracting with Jane Wolf for two days a week. These are positions that have been open for
105as long as I've been here. They've been open for over five years. And now we're replacing virtual services with real bodies, real people. And if Mabel actually gets a place to live and moves here and starts working here, it'll be the first time since I've been here that we're not using virtual services. Our special ed team will be a complete team. And then the additional 6 nurse position is because we've been we've had this revenue stream for two years that we've not been able to tap because we didn't have a licensed person. And Allison was here before. She's coming back to us. That's awesome. As a licensed LSN. Yeah, I've heard that a lot. And uh um I'm just ecstatic. I I can't believe that uh finally we're not tapping virtual services. So not if
106people gets housing. Um there's I mean there's housing around now. I mean there's apartments and stuff. I mean even if it's you could Yep. You can you can land you can land somewhere till you can figure something else out. Yeah. So it's a good day to be a Viking and um I just can't say that enough. All teaching positions will officially be filled. Yeah. Yeah. Nice work. That was amazing. I will make a motion to accept the new hires resignation on leave absences. Only new hires involved. I'll second. Further discussion. All those in favor? I I. Those opposed? Motion carries. All right. A motion to adjourn. Quinn's turn 34. So officially, it's not officially announced, but Kristen accept. Accepted. She's amazed.