001Fun people. Live stream is going. Fun people. Fun people. Oh, we can get to the serious stuff. All right. Well, any further discussion on on the uh superintendence report? Okay. Technology director. Um John's not here tonight. He does have an item on for um for approval by the board. he presented his Chromebook refresh, which is something we do this time every year. Um, so I I do have that in there. So, if we have any questions when it comes to that, I can do my best to answer that. He did pick the lower amount and I know he's worked with the companies for quite a few years and he's got a lot of trust in them. Now, this is what he presented to us the last meeting. Yeah. All right. Uh light of that we'll
002move on to activities director. So I do know that Landon does not have a report. This is he's on leave right now. It's his he has a special trip every year with his father and his family and they go to the Ber waters and go canoeing. I can give a short report. Sure. It's our girls and boys golf team. I'm in March chairing here too with all our baseball team. Very young. Uh so a lot of a learning experience but trying the best they can and I think they had some good experiences this year. Uh I went golfing one time and margin group out there. I hit one good shot now they think I'm like a allstar golfer. So we'll stick them with the story. I've gone golfing with you Mr. Meyer. Yeah, I won't
003say anything, but cool that our students were out there at Fair Hills where they are kind of an agreement we have with them where they were raking out horse out there raking the sand traps. Uh so it's kind of cool to see our students out there in a different manner. Our baseball uh and or softball team uh they finished up their season last week. They were 12 and seven. Uh they were went into the tournament 10 and five. They lost they beat a D'vor on a close game, lost to Red Lake Falls two to one and then also lost to Bailey. Uh but did well. Uh they have fun with it. And then our track team uh I think the most that we've had and many many years we have 12 LTA athletes in track
004and field that are dancing to some reason they picked Badette as a central location for the section meet on Friday. Uh but our tracks here uh uh leave Sherby has been set a couple subsection records uh in the sprints and then we have a bunch of other students that are doing very well. So good luck to them on Friday what I report that I know. Yeah. Bo uh Berki is going tomorrow to sections at PEM. Yeah. So Andrew and I are going to take them. Congratulations to all the athletes. It was kind of a tough spring, I think, for getting all the games and meets and whatnot in. So, uh, kudos to the coaches and everybody getting homework out and checking all the checking all the requirements. So, does, uh, our act activities director generally
005come to the board meeting because this is like I haven't seen him. Is there a reason why we don't see him? um all the time if there's activities going on, he's supervising that. That that would be why um he's typically here um except for during sports season because he's he supervises sports he doesn't coach and of course coaches at the same time. Any any other questions or comments? Um thank you to the coaches because like the last baseball game for the little guys, well the junior high, sorry, not the little guys. Um they they had to cancel it cuz thank god they did. That tornado did touch down after they left. So, you know, kudos to the coaches for going all the way there and coming back still with them. So, as long as the
006wind's blowing out, right, and I I guess they uh they're building that concession. I saw that going up. So, that's good. Be that'll be nice to have. So, all good things. Um, good to hear. Move on to 5.8. Transportation director. So, our transportation director isn't here, but I know he has some concerns with our um summer school, we call it um a Raider Academy and the cost for transportation. So, I'll give background. Um, our Raider Academy used to be called Literacy Academy and um, quite a few years before I got here, it was approved by the board to provide transportation. Um, it was run by Katie Okonnell at the time who was doing it on a grant for through um, I think Biji State and eventually that grant ran out, but we did continue providing
007the transportation. So, it's quite expensive this year. Um, we're looking at, as you can see, you know, close to $17,000 for the summer to transport from summer school, which is regular academy, and it says 35 students. The reason it's so expensive is because they're not one location. Um they're spread out, and they have they're in Callaway, Cormar, they're all over. Um so because of that, they have to run several routes. Um four routes, some of them are banned, some are bus. So I think in the future, um because it's already been communicated with parents, we'll do this. like when it was approved, we just did a continuation of it um just because it had become precedent. I think the board should take a look at discontinuing it if we're going to have this type of
008uh this type of cost involved discontinuing the transportation part. Definitely not the Raider Academy part. So transportation met this morning. So we met talked about the situation. So Matt came up the cost per mile. So that's based on our cost per mile that our district has incurs when we run that truck or that bus or that van. Um he's stressed out because it looks like it's coming out of his budget. So as we proceed, where does this money come from? Transportation budget. He he did not know about this coming into this week. I mean, he's got he he's up he's concerned about it. So, at that meeting, what we had talked about potentially is we had two weeks in June and two weeks in July of that literacy academy or the greater academy. We want
009to somehow figure out how we can fit that into our budget. So, I don't know if that's been required in our transportation committee meeting, but I mean 16 grand coming out of a budget that he doesn't have. He feels like he's failed our district and it's unfair to him. Is there another place that we can find that to take some pressure off him? Is there any way or being Katie used to write these grants? She wrote the grants, but we provided the transportation. So, we get that cost. So, we've eaten that cost since they've been doing literacy academy. So where did that come out of before? It came out of transportation budget. Okay. Now if you go back to we do have extra revenue coming in um with the open end. So that could offset
010that cost pretty but that's not a for sure that's enrollment or not that's we we'll have we'll have revenue coming in regardless if it's $500,000 or $5,000. We're still going to have that revenue coming in. So that'll offset it this year. I still think the board needs to take a deep dive next year and see if it's feasible to continue providing that transportation for summer school. And what I understand it's the revenues filtered through the Detroit Lakes District somehow. No, so Detroit Lakes they pay the teachers. Yep. Because they have extended school year uh funding. So the programs run through them. They pay for the teachers. Um I they really have their own curriculum. So they pay the teacher salaries. Transportation they don't pay though, right? And it sounds to me from what I understood
011is they don't provide transportation on their end either. They don't. So parents have to get the kids there. But I think right now we have a commitment to do something. So I don't know what we do. Yeah. It's it's too late. like Dr. said to change it now like that would be an undue burden on the families you know to like we we've done this up to this point we definitely should consider an option of well I mean it's almost $17,000 a year coming out of the transportation yeah it's money what what happens if there's I don't know an engine that blows up and you can find one for 17 grand you know we just lost that So, at this point, who's going to step in and help Matt and Christina? I mean, is there
012principles that assist with this concern? How in what way? Because principles Well, just the communication. Let Matt know where we're standing at, how we're going to handle this. I'll talk with Matt. Okay. Because I mean, he's not feeling real good about it right now. Yep. I'll talk with him. That's unnecessary stress. So going into it, he doesn't have it in his budget. So where do we pull it from? You say we could pull it from some I'll talk with Lisa and we could factor that budget into the general fund. Okay. Um transportation really goes into the general fund, but we'll pull it out of the general fund. Um and then we'll work with it from there when we got revenue coming in. So we'll have a more definitive understanding what revenue looks like as far
013as the open ed revenue as well. So what what we do with we we get an estimate on enrollment um and that includes our open end enrollment. We get an estimate on enrollment. We go to region one um which helps us um set up all the parameters for our budget, our funding, our how we uh do revenue and expenses in the system. Then they kick back an estimated state funding amount we're going to get. And then we have local funding on top of that. And then we'll have the open ed funding even on top of that. So, we'll budget in the general fund, not necessarily coming from transportation budgets. Is there a reason why we wouldn't give our managers or our specialty positions a budget? So, they have they do they create their own budget,
014but they don't get to see that budget from what I'm understanding. It gets rolled into a into the general fund. So, throughout the year, they don't get to see where they're at specifically on the transportation or or any of them. I mean, you look at our line items here. Is there a reason why we won't give them? They ask Lisa. They ask Lisa. They They have the opportunity to see their own budget. They create their own budgets. They have an opportunity to go in and see what they have budgeted and how much money they have left in each line item that they they create their own line items. So, and they and sometimes I will say John's a good one. He creates his own spreadsheet. So, he just tracks his own or they contact Lisa
015or whoever the business manager is at the time and said, "I want to see my budget now." Um, but they have access to that all year long. Yeah, it's a tough one to bite off. 17,000 bucks. You know, it is. So, we've had this discussion before about discontinuing transportation for summer school and the way it was presented to me while we made this commitment in the past, we're just going to keep doing it. I didn't necessarily agree with it because usually summer school um summer wreck's a different situation because we have kids going here and there all the time and then our Raider Academy goes to DL and the DLC for different camps. That's a different but I I had some issues with this too just because of the cost and I don't know of
016another district that does it. No other district does this. Well, and then no, I you know, so we got that going on and we got the summer wreck going on. In my mind, are we sitting down as a team, the district team, to see if we can't capitalize and create I mean, if we got this bus going up for 40 kids, was there an opportunity to grab a few others for those other events or do we, you know what I'm saying? I just feel like we're spending that money and we're missing maybe these other kids that are getting bust in or trying to the parents taking a half a day off to get the kid to that program. I mean, are we missing the boat? I mean, the bus is out there. So, I does
017can it can we as a district sit down at a table and understand what everybody's doing so we can better provide that service because that mileage is that mileage where we pick up 40 kids or have we picked up 140 kids for the summer? I mean, is that an opportunity as a district, as our administration to look at, is there an opportunity there to maybe provide even a better service or that cost of $17,000 gets shared amongst a whole bunch of activities? I don't know. I'm just throwing it out there. I think it's something we should think about. I feel like there's a lot of silence. Mr. I know Landon being the summer rec director, he has changed the days and the times for baseball, softball D. So rather than them meeting twice a week
018or um they would have uh what do I say? They have practice. Well, they're going to have practice and then a game. So, it used to be, let's give an example, Monday they'd have just practice. Tuesday, they have a game. Wednesday, they have practice there. Now, it's going to be one day practice and right after the game. So, he's trying to save money. I know he's trying to save money there. But then, yeah, that's just the athletic side. Now, we got Well, I'm just giving you the example. Exactly. But I'm saying there's more than just I mean there's so many avenues, so many silos that we have. Can we better capitalize and and look at it as a district team? Yeah. Well, I'm saying he's he's starting. Okay. Mr. Chair, the Raider Academy, what did
019you say? It goes two weeks for two months. Two weeks in June and two weeks in July. So it' be pretty because any sport. How long does T-Bo go? I say softball goes almost two weeks. would be No, it's six weeks. Six weeks. Yeah, you do five or six weeks. Yeah. I didn't I didn't orchestrate that, but I used to micromanage my church's alter serve schedule and all this and it'd probably be a huge task. Yeah. I don't know. I'm just throwing out there. We got $17,000 in busing for 40 kids. Well, and like you went in fact said, I think we are the only district that does that that that buses them for that summer school. And did you say DL doesn't? No, DL does not bust their their kids and unfortunately it's kind
020of come down to parents got to step up. No, I would still recommend this be the last year for flight transportation academy. Yeah. $17,000 is a lot that you offer transportation. Mr. I would say the advantage is although when Katie Okonnell probably wrote the grant, we did it because um the parents that can transport their kids to it, it provided an opportunity for those kids to go. Right. Well, and like I Yeah, I totally want them to be able to go, but we don't have the grant. No. Yeah. No. And again, Katie kind of wrote the grant for Letter State Academy. that for any of her so we would have paid for the trans any of her salary or supplies and she gave away a lot of books things like that and and the grant
021wasn't enormous in any way I think it was maybe $5,000 we provided the transportation paid for that and that was a board decision well before could have been I'm not sure if it was before March was on the border when you were it's been a long time my kids were younger right I I was still teaching yeah it's been yeah it's been probably 10 I'm saying although a high amount of cost I'm sure it served a purpose purpose for many years getting those kids there how long but a lot of people that aren't me can transport their kids all the time now all my children can drive I definitely think it warrants some more discussion and maybe like we don't have enough right now but we can we can put it on the agenda for
022for a follow on meeting where we can actually get like down in the weeds. And I think we need to get in the weeds on that. I mean, I don't I I I would agree with Tim that it probably goes away, but let's get in the weeds to find out if there's an opportunity that we're missing that we can more benefit the rest more families that could utilize it. Just because we've always done it this way doesn't mean we continue to do it that way. And I think getting in the weeds right now, let's find some cattails. Or is there a grant out there that will help pay for this? That's what I was going to say. Maybe there's a grant we can Before we go and get rid of transportation for those 35 kids
023that may not be able to at times, can is there a grant out there that will be? Absolutely. Although I will say, Mr. Chair, although I will say it's probably very late. Well, not I would concur that would be but no, something to look at and absolutely the more you think about something, the more ideas you can. Yeah, absolutely. Absolutely. And again, I just say somebody else would have to tell Christina Burton. I'm gonna tell. All right. So, based on all that, it sounds like we have some more to talk about on that particular subject. We'll uh make sure we circle back on that in the future. I think a good time to start planning that probably would be mid year next year too. That will give time. If there are grants, they'll become available
024around that time and start strategizing. But at least regardless, you can let parents know early enough um that if transportation, if the only option is to discontinue it, then they can start making those plans well ahead of time. So writing grants, who stops up to that? I mean, who how does that is there just somebody that comes forward and says, "Hey, I would love to write a grant." We typically do that. We will do that. I've written lots of grants. I know anyone can write anybody can write those. I write lots of grants for my business. They're great. I had my own. It's actually sounds like it sounds like here. Have you ever done a research paper? It sounds like a really great course for students that could help us. Yeah. To me. Well, uh,
025Mr. Chair, I have a question on the transportation one. Dr. Godfrey, how are we doing on bus drivers for next year? We're we're fully staffed. No need to hire or anything like that. No need to hire. Not only fully staffed, we have subdrivers, too. Okay. Who if for some reason somebody work a leg and couldn't drive for health coverage. If somebody's sick yet, we had one this year. Fantastic. All right, last call for transportation. And next, building and grounds. All right, I just want to touch on let me know what you want me to pull up first. Um, right at the top team lab, greenhouse and you get that on the minutes. Team lab. I only see team. See what's on I think it's under board report. Oh yeah, probably under the board report. He
026just wants the April board report. Voila. I wanted to start off on a positive note. Uh it's been a full year now for me being in facilities manager and I think we've had some positives this year um just in the leadership group uh that's here and uh the teachers, the students that uh some great accomplishments that we had compared that I found out to previous years. Um the cost was down seemed like we did have great with on Minnesota OSHA with only having the one issue come up according to Lakes Co-op. There's only one school that's done better than that be Wadina because got hit by a tornado. They kind of gave a break. I think they gave us a little bit of a break at the elementary with the construction just finishing up. Um
027I'll take anything like that we can get. Also, our insurance had the adjuster come out and complimented our custodial staff, teachers and students for the grounds. um said that he's been doing this 35 years and complimented everybody. We only had one right up there and that'd be on the north east side of the uh school and at the elementary school had a cracked sidewalk and that would be a concern. I know this uh city is going to be working on that road come up in the future. If we can get some of that worked into that, I'd like to get that. There are a few different areas that we'd like to quick if I can even get something like that in there to to get us by. Um so I just want to start out
028there. We we've got ongoing battles. I mean there's uh no lack of that in any district. Um HVAC um boiler issues, pump issues, summit fire system, those things we'll go over as we continue on. But we had over 500 um work tickets this year between the two schools and uh I think our guys did a great job. Guys and gals did a great job of coming to that. The teachers helped. Communication is huge. I mean I can't state that enough. If we don't know about it, it's hard to fix it. Um getting events was a challenge this year um to get the correct staff. 100,000 square foot high school, 874,000 square foot elementary. Um to have that just to get it clean, you lose a person at each school just for lunchtime. Um when you're
029talking breakfast and then lunches, cleaning up after that, cleaning up the kitchen uh to sanitize. So you got to take a person out of that staff. Now, Minnesota did have I believe we got that money back at least a few hours this year to help uh our budget out uh coming back to help with lunches. I don't know if that'll be available again, but uh every little bit helps. Um the greenhouse, the train here, um I was like a kid in the candy store to listen to some of the things that this greenhouse can do is amazing. Miss did a compliment on that, too. She said she doesn't touch anything, though. Everything's automatic. It is crazy cool. From the time I was back in the day in the FFA to have the uh availability of
030what this can do for you each year, it'll retract from good to bad days, hot to cold. You had a perfect growing season. Now, I can tell that five years from now. Hey kids, look at this. This is when we had the best we ever had. Um it's Yeah, there's more toys we can get for it. We still have lighting to look forward to. Um sprinkler system, I think we can do a lot of that ourselves. um now that it is plumbed in there, but I really look forward to seeing how what the kids can do with that greenhouse. Um west entrance or tiles over on that side. I just wanted to expand on that a little bit. Uh this has been an ongoing issue since the school was built. We've got a lot of
031unleveling on that. I don't know if you guys had a chance, but they did try to cut on that hallway to help with that expansion. Didn't work so well. Every time we move a table over it, the wrestling mats, a piano, those tiles get broke. So, uh, first thing I did when I got last fall was to fix the tiles that were in front of the choir room. Last about a month. Um, same with over in that corner. So, my thought process was to try and get some bids where we could change the the tiles using something like we have at the elementary school that can give and take a little bit more. cutting out that on equal sides as you come in the west doors with a gray that would match the darker gray
032kind of a contrast and then a large red LP. So as you walked in kind I still don't know what that cost would be yet but that's where I was going with when I put that out for bids trying to get bids on everything we've been looking at throughout the year and going forward. I just like to have that our biggest bang for the buck that we can get. And we've come a long ways. As goes for the ice machine that we just got in at the elementary school. It took a while, but we did get them down to the price that we were haggling at. Um we even got to use it for our teacher of the year celebration. Ice worked and was it was really nice to have. I look forward to it
033for the activities and and sports too for next year so we can get bags ice for the kids. Um roof repair also going on at the elementary um with the new uh kind of going from her sogs into this new group. We were looking at a three-year contract that we want to go out getting a check in the spring and in the fall. Herzog wanted $500 for each check. And when we want to tell America that he did that for free, so that's two $6,000 savings over a threeyear period. So that's kind of why we went with those folks. Uh he is coming up with a uh different ranges and different uh you say areas on the roof. Instead of doing a whole roof repair, we're breaking it down to when the last repairs were
034done. to the best of our knowledge, um it's been quite a task to go by and find somebody that has when the last repairs were done, but when the roof was replaced, especially at the elementary where that was kind of figured in and the budget kind of moved sideways in that two years and we didn't get it done. So, I know that's going to be an issue coming up in the future where we can find that monies, but these guys are really working hard for us to minimize the big cost. So, we won't have a million or $2 million uh bill that a lot of school districts look at when it looks time to go make that move. So, I just wanted to breeze on that a little bit for you. Um some unfinished business
035as we get into uh the summer months. We have doors here at the high school. Uh there'll be one of our top priorities. We did get in, I believe, 42 um summer requests from teachers and and staff this year. We went over it with the high school guys folks today and uh we're going to prioritize that, go in next week, walk through as a group, take down notes on each one, and then we'll start attacking each room as a group and then be signed off by the start of next year. So, I'm looking forward to that process. Um, it's not getting any cheaper to fix our schools and it's uh we've had a sink out in the girls restroom for almost a month and a half now looking for parts and we thought we had
036the parts found two weeks. They were wrong. Another one came back. They're probably floating in the ocean somewhere in a boat from China. They're not here yet. When he did finally get the price for him, they want $4,000 to fix the pump just to get him to turn on. Bob fell out of my chair when I heard that kind of dollar cuz I said, "Well, what does a whole sink cost?" I mean, you $12,000 for your sink. So, we're running into that. We've got what 13 15 years here at the high school. I can see a little bit of that aging, but I've got some stuff at the elementary school from soap dispensers to faucets that are already failing after a year of use. Um, so it's it's an issue. That's something I've been digging
037into trying to get with uh ICS. Um, we do have a walk through coming up uh July 16th. It's a Wednesday. We want to do 11 month warranty for everything that was finished up this last year to make sure if there's any warranty that we can get get ahead of it and get that work done. There's some striping yet needs to be painted. Um kitchen overhead door that hasn't been fixed yet. And then the vent system in the kitchen I want to take a look at as well. So if you have any issues or if you hear of anything, please let me know so we can get that to IC and let folks know. Um a I don't know if everybody's aware, but we've had some troubles with our lighting here in the gym. Um,
038going back to a circuit board, um, they were popular when the school was made. Not so much anymore just because of these kind of failures. It's not just a section of the board. Usually, you're talking whole parts. We're still looking at the cost on that, but I've been working with Dan from ACE and we're we're looking at even to simp fly like we have it now put into two switches on off. Um just depending on that's what we'll have now until we find the cost and then you guys can decide whether that's something we want to pursue or where we should go from that as far as dimming lights and auto lights and and that's what that board does. So, um, stuff to look forward to there. [Music] Um, facility was today. Oh, our pumps
039at the elementary school, the one that's ran a record five days. The factory folks come out, put in new bangs, new shaft, and got to the end of the day and he's like, "Well, I'll miss they'll come and test it." I'm like, "Not even started." So, I'm still in the vote here. I thought I'd be able to come and cheer everybody up. Nope. That one is still working. And I found this to be quite often over the school year where when I was in business, people were eager to come and get that money. Um, our bleachers already built, but the state of Minnesota has not given us the permit yet. We're on hold there. Our some dampening in the south gym at elementary has been ready to go since November and still have yet for
040that company to come out or any other company to give me a bid. A little baffled on that one. Um but there are some uh definite issues that way that we're continuing to work on. Um, another one that's coming up will be the pavement slabs at the elementary that have been uh working on it probably after July when we get the new budget that our cement toys will go on. The ping pong tables, the eBay buses, that all goes on. Also, some of the backboards and stuff that'll go with that. Um, I just wanted everybody to be aware that's going coming up throughout the summer. So, we can look forward to that. I did uh put together was working with Doc Godrey this year is the footprint. What do we want our school to look
041like now and in the future? Um I came up with a lot of things that we've done at the elementary. It's kind of gotten attention the last two, three years. I really tried to focus over at the high school more actually had to rub into both. Um the east side of the building um from the day I got here is tore up. We really haven't had the room back there for trucks to even turn around to unload milk and food supplies. Um and we ran into an issue this year with trying to get back to robotics building back there in the carpentry. It's kind of slash building. We have a student that is in a wheelchair that needs to get back there. We don't even have a road that was really capable of that. Knowing
042that my budget last year was pretty much gone by that time, I will wait till now to try and bring that up so we can look towards July as we get the new budget and have that in mind. I think it's a real important part of our school and of our district to get that shaped up back there. Um, I do have a picture I kind of like to show you other than just the western bid that I provided you with. Is it part of your packet too? Yeah, if we go to the Westland escalating get bids on that. Excuse my artwork in a pinch. I kind of got this from him this afternoon just to kind of give you an idea of what we're looking at as far as we need a covert that
043goes into our Thank you. drain system on Thank you. Anybody else? That way you can kind of see they broke down. Um, I wanted to have it in three different options so we didn't have to have one big pill to swallow. Um, being the biggest as a culvert back there. You'll notice next to the building there, we have the piles of dirt which has become the new junkyard over the years. There's metal, there's wood back in there. I'd really like to be able to utilize that dirt in this project. taking most of that to the dump. The metal and and garbage is just accumulated. It would be that straight line where you turned off of our road here at the front of the school and go straight back. Um I think that would give us
044the added room without going into the geothermal field out here and risking anything out there, but would keep it um neat. I think, you know, later on in the future, we'd look at paving that at some point. But at least this way that grassy null next to the building would be taken out. Those two little dots that you see next to the building are compressors for our kitchen, freezer, and cooler. They converted indoor compressors to go outside. I'd really like to get that taken care of as well too down the road. But this is just kind of showing where we need to shape this up in the back. Take those two containers that we do have back there, put them next to the garage, and just really give us a better look is my whole
045goal there. So, Mr. Chair, where did you say the geothermal field is at? East of that line. East right here. So, out right here. This whole side of the school here is our is our geothermal. So, we can't venture out. We can't We can't venture there at all because in case we have to dig it up. Yep. Maybe even uh solar to go out there. And Holy Spirit on that stuff aren't the best, but this would be just taking a little niche out of there and I think it would definitely um shape us up and keep that road in better. Uh, this one doesn't even show the greenhouse on the front, but um, as soon as class is going to start working on that and uh, getting some of that uh, seated in. So, I've
046got great hopes for that as well. Anybody have any questions on West? So, I'd like to kind of go into our uh turf, which kind of ties into the footprint as well. Last year, we had uh turf services out of Perm. They've been doing our softball field and our football field on the last couple years. Done a great job, but last year's bill was around $15,000. I wanted to see if we could expand that for that kind of money or even bring it down. I found out that the main cost of that was then putting sand in to level out this field and it's not necessary every year. So, I've talked to uh four or five different district supervisors and uh Pelican being one of the main ones that actually Team Lab uses on the
047firm there um brochure and uh I'd really like to go with team lab just for the fact that they came back and said we will ariate and seed around the schools both schools they will do the weed control around the schools and the back uh practice field and two playing fields and then I'll come back and uh fertilize one one batch around the school because I can control the water around the school and then our football field and the softball field that mainly being because if we're going to fertilize you water water so right now that's where we have um the best capability of watering are in those two fields main softball and the football. Um they're looking great. Um Landon does a fantastic job and all the coaches of helping out in that. I
048just wanted to It looked like a planted dandelions there for a while in the spring. It was crazy, but it has been everywhere. So, um I really think Terry Team Lab also does our painting of the football field. So, we've worked with these guys in the past and Terry Mayor is is a great guy. I've known him over 20 years. So, um, I'd really like to recommend team lab if we could go that direction. Is the football field irrigation system up and operating or is that not? It is not. Why are what's the cause? My understanding, we had it blowed out a couple years ago. We went on to the playoffs. They watered the fields again. We're unaware that they watered them, froze, and busted them up. It was probably six, seven years ago. Yeah.
049And we haven't done nothing to resolve that. We've worked on it. Yep. We've done quite a few things. So, that was they came all the way to the front of the softball field last year digging up, but to find the the manpower and to start digging that stuff up and then have it ready for season again. Our goal was to make it an in-house project. Yeah. We talked with uh Lori Christensen, where we're creating our LTFM. um to have it done professionally probably $100,000. Um we do get a key on that one. Um doc lift uh this one by Pelican Lake forever was did uh Pelican Rapids this last one two years ago and he got it done for under 20 grand. So that 100,000 down to more reasonable um would be intriguing. I haven't
050had the chance to talk to them yet. Um get some bids on that. I mean, I'd love to have that as a Raider sports complex and some nice signage over there and have actually all three fields and the football field in a a sprinkler system would be ideal for all of us. But what what what has a sprinkler system? Just the football field. football field and then the softball field at one point had it and they worked it back and fixed any leaks from the concession to the front right where you walk in from what I believe that's Jim was telling me just a little bit he worked on that last summer for quite some hours as well and Landon so and that was why the grounds all tore up like ran around it yes
051sir yeah that was interesting the fall I mean we're putting all this in to take care of it. But how we water in it annually? Yeah, we've got two I just found out those sprinklers are about five grand a piece, but they did an excellent job the last couple years of bringing that field back up. Uh and it's on Landon getting them spread around. It's been he's done a great job. Can't say enough about it. The bragging we had on it last year and to watch that field be done by a robot was quite unique. and they can supposedly go out and find those leaks with something like that with a robot. So, I'm not quite sure how that works, but I am intrigued to find out for you guys. Mr. Chair, I have a
052question. Need to look into it, get it fixed. I have a question. So, the pipe broke? Yeah. So, we just don't know where it is. Isn't there some sort of technology, and I'd have to uh ask my husband, but that they can put something down. So, if there's a pipe, can we Yeah. Can we wire into it? That's what I'm thinking. they meant by a robot, not just that would go over the top, but it makes me I'd like to see a robot because I know they do I'd have to ask them, but they do a lot of services that, you know, because they do underground wire. They just to go right down and splice it. And if we could find out that for a reasonable price, then the repairs would be minimal. We'd be
053right if we knew where it was at. Yep. Yep. So that's on my agenda for a big project coming up that if if you guys have any hints or help that people know that way too. Yeah, I will ask for that. I will ask him because he works in that sort of field, not necessarily the football field area, but and I I like how team has gone not just focusing on the fields, not just athletics. We need the curb appeal for our whole district as people came by. as I came from Colorado back to Pelican Rapids. A quick look at the school and the football field, things are good and I hadn't talked to anybody, but it's just kind of the look. It's the feel you get when you come by. If we can reed
054and do around the schools and get our grass coming up and looking nice, um it's one of my goals. So, Mr. Chair, I have another question. Uh so speaking on the gym lights is A as electric did they were they so they're problem solving what to do now but did they look for the error in the occupancy sensor they have and do they have any luck they have to get the pros they didn't have any luck no it actually can be quite a thing to heart to it's like a lot of I haven't talked to Dan this last week but he was quite frustrated kind of said I need to get them to come out and give us a breakdown of what it is and how much of that board is out and we just
055talked about um ways around it for now. That's what I that's what I last time I talked to him as well. Yeah. Since we made it to spring, now we got fall sports and summer practices, you know, uh want to make sure everybody's in the light and so with the occupancies occupancy sensor failing in the gym, is that tied to the lights in the parking lot? He's looking into that as well. Yeah. I think four times now that they've tripped the trigger out there. So, yeah, we have those beautiful lights and then all a sudden you come by and there's nothing. Yeah, I think they could be tied to it. So, he's looking into that. Uh I love what Ace has done for us. Very nice, ma'am. So, yeah. Haven't heard any reports back yet.
056Also, with the greenery coming up and getting that going, um we looked at seal coating the parking lots from what I understand probably three or four years ago. And at that time it was a cost of around $120,000. Um I've known Robert Strand in in Detroit Lakes for a number of years and I watched him seal Colts's uh facilities over there. So I gave Robert a call and asked him to do a proposal for us and uh he came back with a pretty nice number. Um 289 so around $30,000. I can save $1,600 on that if we were to clean up side um with the brush and maybe some power water. If I took that off, it drop it another 1,600. He doesn't have the marking on his um Advance came out and wow, it
057kind of blew me away. Again, that's $40,000 still. Striping. They do the striping. He even has on on his where they're going to tear up under he had some sustainable cracks and stuff that he thought they could grind up and re and repatch with that um for that price. So um Robert would be just going over they'll they'll fill in cracks. They'll do that kind of thing, but he wouldn't do uh do asphalt or anything on there. So, have you followed up with J&D Seal Coding? They've called me a couple times trying to get a hold of you. Yes, he came by, but I haven't seen a bid from He was there even at the elementary. Yeah, cuz he had tried to get a hold of you last month or maybe. Yep. And actually, it
058was right at the school. Well, that's why he said he was going to check catch it because he weren't responding. said that's why he had to school. He hasn't he wasn't responding. So, those are some issues. I don't know. We're open to voting on any of those this evening. I'd like to get at least the turf one going. I think though um because it's not on the agenda, Mr. Zick, we probably have to have a special meeting. We could have a special meeting and put all those on. Awesome. or if the board would like to have a impromptu work session and discuss it further in depth or billing grounds. And you said turf. You said turf that be the one that is um is being we have issues in that field and it's been that
059way for six or seven years now. Is it this is the time if we're looking at creating a relationship with a company that can take care of our needs moving forward? Should we be looking at that as let's get this fixed instead talking about the irrigation? Yeah. instead of running around with $5,000 sprinklers in our staff spending time doing that when there's other things we could be doing. I think if we let off now we're asking for weeds and things to start taking. No, I'm not asking us to let off. I'm saying being that they're going to participate and take care of and make our yard good. Sure. Can they assist us on taking care of an issue that should have been resolved years ago? So, so the plan was this summer. This plan was
060this summer internally. we're going to fix it. Um, there are a few of us. Well, but let me explain. There are a few of us that have put in irrigation systems. That was the plan. Um, now at the point we're losing some of those people that have that experience. So, I agree. It's probably time if we can find a bid that low to get the irrigation system at least on the football field replaced. I think it's probably time to look at that. I think it is. I mean, last year, I mean, that field was kind of tore up and posters were sitting on the parking lot. People are driving over and let's just get it at least get a let let's get a start. Sure. And maybe maybe they help out and maybe they would
061be able to uh provide some additional support. I don't know uh for the lakes area had volunteered to come and take a look into it, but it's Yeah, I mean it's a slippery slope if they start digging into it and then how far do you let it dig? how far you get before you stop them. That's the big thing. There's a lot. Or is it better just to get a new system and skip repair? I don't know what the finances. I'd be able to answer it better if I knew the built out of because I know softball area I was told was a little bit cheaper materials used just to get it done. I don't know if that's the case in the football. That's that's what I've heard too. I didn't hear that about the
062football field, but the softball field. Yeah. Yeah. The biggest thing about the football field is several years ago they didn't drain it before winter. Didn't blow it out and it cracked. So I know Jim actually, not just last year, for the last several years that's what he's been working on. He's got a rented a trencher. We dug up a lot of that. I should say Jim dug up a lot of it, replaced a lot of the piping, but it's just like a cat chasing its tail. There's so many sprinkler heads that are broken. There's so many lines here and there that they might have a small rupture. So, in my opinion, if you want to do it right, replacing it would be the right way to go. I think you're going to be it's like
063a needle in the haststack trying to find all the leaks in it because I guess there's several. But I can start the bidding process and start looking around to see what that would entail, what that cost would be if we get a field at a time or if it's better to do all we can look at that as well. I mean, I think it's worth looking into the infrastructure. Yes, sir. I like it. Mr. Chairman, Mike, did you say 42 doors are broken or parts of the doors in the school? It seems to be more the door jambs holding the doors open. Um, oh, it's not the doors itself. No, it's more just not having the time during the day to actually get over there and get them tweaked into where they need to be.
064Um, I don't think it's going to be a big deal, but I, you know, I had teachers, hey, my door doesn't shut. Didn't get to it. So, that's a a key for this summer. I want to make sure that that's taken care of. I'm sorry, I misinterp I thought you said 42 doors. No, we have trouble in the theater as well. Those doors got popped and kids were liking to break into our wardrobe room and try to vape back there and whatnot. And they actually even took off one of my locks that I put on there. They brought a screw under something, took the whole thing off. So, so we're working on issues like that as well. Also, quick note of the theater. Mr. John just got a hold of me this last week. Um,
065the theater will be shut down most of the summer. Um, for the crews just come start coming in and then um, any luck and knock on wood, we'd like to paint that stage before school next year. Shouldn't be a big cost, but everything with theater should be par. So, Mr. Chair, I have a question for you. There's 42 doors that aren't closing all the way. Yeah. Yeah. It sounds good because we want to do it just in case we have a school. Not even going down the last, but it's just some key ones like a candle up front door. That broke like three times this last year. The number one thing I've replaced in my child care is the doororknob. I get it. Other questions? Anybody? Sorry, there's a lot to load on, but thanks,
066Mike. Thank you. Thank you. Thank you. Right, that does it for our reports. Moving on to section six, consent agenda. Let's see. Need a motion to approve the consent agenda. We got a motion by March. I have a second. I second. Hi Get quiet. Second goes to Jen. Uh, any discussion? No. Not hearing any. All right. All those in favor of approval of the consent agenda say I. I. All those opposed say nay. Motion passes. Eyes have it. Can't talk it. Section seven recognitions uh donations as always incredibly generous community. See we got it broke out into different areas. So that's that's nice. Uh typically we read these for recognition. And I'll start with the trap team. Got $750 from the Fair Hills Resort Incorporated and $500 from Robertson Well drilling courtesy of Marvin Burberg.
067$150 from James Anderson Jr. and Jill Bergen Bergin. uh $5,000 from the Lake Park Fire Department and $1,000 from the Corn Lake Sportsman Club. All for the trap team. So, thank you. Fishing, it's uh relatively new, couple years now running. You got $750 from the sportsman's club, Commer Lake sportsman club, 500 from KLN Enterprises, 100 from RX Vet Service, 250 from Bober Construction, 100 from Wagner Insurance, and 250 from BTD. That was for fishing. Thank you. Day of caring, $75 by U Marion and Dave Spangers. Spenders. Spangers. Apologize. Thank you. Uh $25 from Carol Hostman. Gusman. You're gonna do this next time, J. $100 from Dean Hendrick Hendrickson. And $40 from Terry and Susan Johnson. Thank you. Sam's meals for many. $500 for from Shields. 50 from Roger and Carol Lam, 2,000 from Heather KV
068DDDs, and 1,000 from Mid America Steel. Good. Elementary School Carnival, 100 from Wagner Insurance Agency, 100 from State Bank of Lake Park, 500 from the Lake Park Fire Department, and 100 from FM Recreational Incorporated. And then miscellaneous Charities Aid Foundation. Couple of $66 for school supplies, $500 from the Commer Lake Sportsman Club for robotics, Keith and Julie Zacharias, $100 for archery, and Lakes Community Co-op, $250. Thank you very much to the community and businesses for that generous donations. No old business. Moving on to new business. 9.1 district assessment presentation. Don't worry, just a short 45 slides. 45 slides, but we're not going through all 45. I don't know why it started button. Yeah. Okay. First, u my name is Amanda Snyder and I'm our MTSS coordinator. Um this finished up my third year in that
069position. Um it's definitely been in learning CL learning learning all the new um things. Then we had the read act which maybe you've heard of it thrown in there where we had a lot more requirements come in. But I just thought for some board members who may be new and haven't seen me present before, I'd explain to you what MTSS is. So, it's an acronym. You can go. There you go. Stands for multi-tiered systems of support. So, essentially, our teachers are providing everyone with some form of instruction. Math, reading, all of those. In an ideal world, that would be enough. We'd get all the kids there. They'd be where they need to be. But that's just not the case. Kids come in with different backgrounds, different schools, all sorts of things. So, we need to
070provide a second layer of support. We call it tier 2 support. That's what most of our wind teachers are providing. Um, at the elementary, they're providing reading and math services. And now, this is our second and a half year of having a wind teacher at the high school or for the seventh and eighth grade. Um, so they are providing just reading supports right now. Someday, you know, we will hope to branch into math, but we had to start manageable for a seventh and eighth grade intervention system. So what it does is it says okay the teachers are still going to provide that basic tier one instruction our curriculums that we're using and then in in the second tier they're going to get an extra bump whether it's a curriculum like the Florida literacy intervention you
071fly um which was actually recommended for us to use by the state of Minnesota um we were already using it because we are ahead a lot of schools don't have any of these systems in place or are just starting because of the readact and we've had win well I started as a wind teacher so it'll be 13 years and I know we had it before that it wasn't necessarily called win but um we have it so they provide another layer of intervention we're still going to have some students where that's still just not enough it's a smaller portion we hope it's less than 5% of our total population of students that we have but we provide a third intervention throughout their day so they're receiving their core if they need it they're receiving tier 2
072interventions and if they still aren't there, that's when we start to monitor really closely and give them a third level. And if we're still not making it, then that's where we decide maybe we need to look into special ed. Maybe there's a learning disability or other factors that aren't letting this student be successful. So, that's what I do every day is organize those systems. Um, we have had some great effectiveness, not just from me, but from previous MTSS coordinators who created this system in our schools. Um, this year we've provided just shy of 6,000 hours of interventions using our six win teachers at the elementary. Um, because we benchmark and progress monitor, we know when maybe a classroom needs to even do a whole classroomwide intervention. So, not just when teachers. And the effectiveness is
073that over 50% of our students that are in interventions right now are making more than average growth, which means they're catching up to where they need to be. So, um, and the way we know that is because we progress monitor weekly or bi-weekly, um, depending upon those students needs. Usually, progress monitoring. Yes, progress monitoring. So, to start the year, we give off benchmark tests. Um, it varies by grade. We're looking for fluency. Um, we're looking for those, especially K2, K3, those phonics, those phmic awareness skills, being able to hear the sounds in words, look at words, and be able to code them. Um, so we get where students are to start. Then that's how we create our win groups. And then bi-weekly or weekly, depending upon their need, they're given those tests again or in
074a different way to see, are we growing? We didn't grow. What could we do differently this next time? Um, so we're constantly looking at what students need and how we can help them. And then at the seventh and eighth grade, we provided interventions throughout the day for any student that needed it. It looks a little different as seventh and eighth grade because you have classes you have to go to, but um, we're working on figuring that out and trying to determine the best way to give a seventh and eighth grader an intervention. So, some of our data I'm going to grab water. Sorry. So this is our kindergarten data. You know, some kindergarteners come in having been to Head Start, having had preschool. Some kindergarters, unfortunately, haven't read a book, had a book read to
075them. So kindergarten is really that age where we have very different needs for students, but we have amazing kindergarten teachers and our preschool teachers um who really can help these students thrive, help all students thrive. So what word segmenting is and I'm going to share this PowerPoint with you and there's a key that will go with it. So if you want to look more in depth you sure can but it's can you hear the sounds in words if the word is can't can I hear c all four sounds. So our kindergarteners came in we had nine students that really couldn't do hardly at all. If we look to our end kindergarten teachers zero students that are in the urgent need. So they are rocking it. What lapis stands for is Lake Agassy because we co-op
076with Lake Agassy. They helped us create an assessment for phenemic awareness. Lake Agassy phenemic awareness assessment. Teacher jargon. And what phmic awareness is is, can you manipulate those sounds in words? Now, if I have the word cat, can I change the C to a duh and have that? And it goes very much more in depth than that. But 75% came in knowing a lot. our kindergarten teachers got them up to 83% and only four students really needing some well we're going to look at those four students next year at the beginning of the year and say what didn't work for them this year so we can improve next year. Go ahead. Um our first grade teachers um we saw that word segmenting stayed from kindergarten and they maintained it which is great. First grade having
077taught it for eight years is really all about learning those phonics skills. And so our students came in at only 10% where they need to be on phonics. We got them up to 66 through our amazing teachers and interventions. So, we're looking at some great growth that is working. Go ahead. And I didn't stick with just reading because I wanted to spread it around. So, our third grade math crushed it about well, we we piloted Bridges math January of 2020. We all know what happened in March. So students got a true start with Bridges September of 2020. So we've had it about four years. This will be into our fifth year and we're seeing great growth and sustaining growth in our K3 K4 and we're going to look, you'll see some of the data, but
078we're looking at maybe how do we adjust as the students get older. Um we also don't have a current six 612 curriculum. So they're looking at getting um curriculums for math next year as well. Um, so our third grade data, we had to switch from star, which if any of you are parents, you probably heard. Um, due to the react, we switched to Fastbridge. Um, so 57% of our third graders came in where they needed to be. 61 because I combined um the blue is like exceeds, the green is meats for those of you that um did that. But even the bigger pro bigger prize was 71% of our students passed or exceeded on the third grade MCA. So it's working doing great. And just to let the board know, that's a phenomenal percentage. Yes,
079that's not your state average sits around 50. So all right, our fourth grade math also did really great. They even grew from last year. So 60% of them passed the math MCA. We're in a bit of a learning curve with Fastbridge. You may notice like why are these two numbers so different from each other. We haven't figured that out because FastBridge is new to us. Some grades it's showing, yep, this is where they'll be and some grades it's like that wasn't a great predictor. But no, all of the co-op is seeing that. When I meet monthly with all of the other school districts, Barnesville, um, Ulin, Norman County East, and now DGF is included in Holly, we're all seeing that similar kind of data not matching. Um, so we're all working to figure out what
080to do with that. So, and this is such a small class. I mean, this fourth grade is such a small class. One or two kids is going to shift those percentages really quickly. Yeah. So, like, yeah, one or two kids is a 5% jump. Absolutely. Thanks for pointing that out. um our fifth grade um grew in there. Here's again a complete discrepancy from that. So, we're still working to figure out what a rating and MCA mean together because star is so different. Um but I will tell you that this class last year had 40% pass the MCA and fifth grade bumped them up to 55. I think that also has to do with they're in their second year of having a word study curriculum. So, I think we're seeing that that curriculum we chose is
081helping them grow. We're still looking into getting a comprehension curriculum so that we can grow them even further. Uh, we have sixth grade who was a bit more of a predictor. And again, anything above 50% for MCA is a great percentage. And then lastly, I threw in some of our eighth grade reading. Um, you'll see on the next couple of slides where there's a three-year trend and they really bumped up from their three years. So, three-year MCA comparison. Um, so here's how you read this. The blue is this year, the yellow is last year, and then three years. Third grade is doing exactly what we want. We want to see that going up this way. Now different classes come with different needs, different areas where they may be more successful without having interventions or not.
082So just comparing we are seeing our blue stay high or be higher than some years. This is reading I will say looking at middle school probably is where we need the most work. Uh to explain that we've had middle school staff turnover still have just finally settling on a good curriculum. there hasn't been really a good uh package curriculum that they could use as a guide. Also, this year we spent and actually part of last year we spent the time building our essential learning outcomes or learning targets and proficiency scales. So, we'll start seeing even more growth after this. But even if you look at eighth grade reading, um comparatively it's on a good upward trend. Yep. And math is the same as especially when you think of sixth and up. We got Bridges which
083is a K5 curriculum. We need to find something for f for sixth and up for math. Yeah. And I I just have to remark on the third grade scores and even the fourth grade scores and MCA math. Phenomenal. And that is something I think that um if you look at a lot of other districts, unfortunately I have that nerd in me that looks at the data from other districts. Very low on math proficiency. Our third grade is off the charts. And so our it would be this class right here is the ones that have had bridges the longest. That group of fifth graders this year's sixth graders. So we're seeing bridges is working and now we're going to work towards something for the upper levels for the middle school and high school. And again, seventh
084and eighth grade math. Just some background. Um my first year here we had a teacher that resigned halfway through the year. Had to bring in a long-term sub. that we just have not had consistency in instruction and I have not had a curriculum, but I know Mrs. Zik is working on that curriculum. Um, we have narrowed down to two that are going to be piloted next year um and hopefully go through adoption process next spring and that'll make a big difference in that. Yeah, I think this is if you could. So, what I've done is I've given you all the other data that we have uh for you to look at. I know you're not probably not going to nerd out as much as I do over it, but I wanted full transparency for you.
085If you click the next one, I did provide a key, and I don't expect you to read this from that far. Kindergarten and first are where they're going to vary the most on what assessments we're giving. Third through 12 is pretty similar. Um, I will say that I talked about the ReadAct. That was K3. Readact 2.0 is out. Now, I'm going to need to look at providing assessments and data. K12, we're going to have to provide a screener to any student for 12 who isn't fluent or showing the basic reading levels. So, my job is going to essentially double next year. Um, and just thinking about is that going to be sustainable for me? I'll let you know. But, um, through the readact, we are going to have to provide interventions 912 as well. So,
086Art and I are working closely to try to figure out what that looks like, especially with Lori as well. So, it's a big thing. No, a lot of high schools are in a similar boat. Um, we haven't had interventions at a high school level. Neither has anybody else. So, we're kind of learning together, but just know this position is going to essentially double next year. So, So, and I've been discussing this with Mrs. Zik as well. So, we have a win u teacher and that's our intervention teacher for um for middle school. So, that person works for seventh. Um we're considering presenting to the board a proposal to shift that to a secondary interventionist which would be a teacher that works with that 78 and then anybody in high school that needs those interventions as
087well. Um as we go through that conversation I'll just have it for the board to look at and discuss at her June uh during work session because of the readact. Yeah. And I don't think that I honestly I agree with Amanda with the time she puts in at this point just working with kindergarten through 8th grade expanding her role through 12th grade. I don't know how she do it effectively. I'm going to do my best and we can obviously have discussions and and things like that but threw a lot of numbers at you. Do you have any questions outside of numbers or about the numbers? How many people how many parents or kids opted out of the MCAs? Can you tell me that? I think and as far as I know K6 because kindergarters don't
088take it 36. We didn't have any and I'm not sure on the number of middle schools. I know we did have a few as small but it was I would say it was the smallest number we've had. 11th grade had a lot. 11th grade had a lot. And that does factor counts as a zero. Yeah, it counts as a zero. So, right. I was just wondering how you know because I know it does it it hurts us actually. That's that's a big one to understand too when we see scores drop and we do have a lot of opt out each person that ops out scores is they got zero proficiency so they're they're still counted in there. So there's one district that like Amanda mentioned the screener. So uh if a student doesn't partially meet
089or does not meet that they're required to take a screener. Uh so one school district told their students this like you better try an NSA test uh otherwise you might have to take the screener and take some intervention and and more parents opted out half of grade levels. Yeah. Yeah. So we're not going that route. We're still working as a co-op to figure out the best and most cost effective way because the screener cost well I don't know what the new price is though but there's going to be an additional cost this coming year for those students that we have to screen. So, we're trying to think of the most cost effective way to also be sure we're getting the students what they need. So, Mr. Chair, this was fantastic to put in. I'd love
090to bring this. Perfect. Thank you. Absolutely. And again, I'll I'll share it with you. And just Amanda's going to share the link with you. There is MCA MC data in there. Understand that's Harvard data, so please don't share that out. Um, we're not supposed to share that, but I felt you guys should especially take a look at that third grade math and have those in the back of your mind. that could change slightly as they go through the test norming process of the test. Um, probably won't, but it's possible. If it does, it'll be minuscule. And there isn't any science MCA data because the new with the new science standards, there was a new science MCA which required some students to type in answers. So, that will take a longer time to grade. Yeah. So,
091did hear it was that one was a little hard. Yes. Science was good. Somebody needed to be challenged. So, well, thank you all and if you have questions after looking at it, feel free to reach out. So, rest your Thank you. Right. Moving on to 9.2 pay equity compliance report. Lisa, are you still on? [Music] I am. Can you hear me? Yeah. To explain the pay equity report, please. Okay. So, pay equity. Um, the district's been out of compliance since I believe it's I just pulled up the website since 1231. The last time they were in compliance is 1231 of 2019 2017. So, I spent some time trying to crunch the numbers. It comes up every every two years. Um so basically what pay equity is is they want to make sure that uh men
092and women are paid the same rate for similar work. Um, so you have to go through all the the pay levels of each person and um determine how many people are named each pay level and then assign each job a a code to um reflect the difficulty of the of the job. And then um it goes through a test to see if the district passes um fair pay. Uh the district did not pass the first test. However, they were able to pass the second test um by adding um some years of service to some people that hadn't been added before. So, uh the pay equity group requires this to be approved by the board before it's submitted. And I would go ahead and submit tomorrow if the board approves the report. Have a chance to
093look at it. Have any questions? Um I think that um can can you open up that attachment? Um, which two on 9.2 I think there's an attachment there. I don't I don't see it. Lisa, isn't there a little isn't the compliance 2020 under public comment content under the public content? Sorry. No, that's fine. That's That's not it. I guess when I open it up. Um, all right. What's on the screen now? Oh, yep. There you go. So, that's just basically showing that the district is in compliance and the board has to um accept that report. Um, silence that. Um, I thought you had munchkins running around in there somewhere. I thought it was a bird. Those are my those are my minions. When I get a text, I I hear my minions uh laughing. So,
094get that. So, yeah, this is um the report that basically are approving. Um it's just all the data is gathered. This was as of 12312023. So that the the pay scales, the employment, the breakdown of male versus female was all put into the pay equity program and then tested for um compliance. Any questions? So if we're out of compliance since 19 uh since 20 I think 2017 that she said the last time that it was in compliance was 1231 2017. So it's been tested twice um since then and it's been out of compliance and the district can be fined um but they're usually good about working with the district. Um it is something that takes some time to work through. Um when I came back in January of 2024, it went on my list of
095items that needed to be worked on um I worked on it earlier this year and then um in April and May was able to work on it a little more and finally got that to the point where it was in compliance. So a lot recoding positions um recoding positions and that I know it's so Lisa explained it to me. It's it's pretty difficult to understand. So recoding positions and it kind of puts them on a scale. Um the last time was let's see 2019 so 21 um was the last time the report was submitted and we were out of compliance at that time but the state didn't say anything about it and we worked and Shauna was working on at that time. We worked hard to try and get in compliance by reorganizing the coding
096and it it just wouldn't fit. Um and it's based on the equity between male and female pay. So, Lisa, could you give us an example? Um, not from our school, but just an example of one of the ones that was not under compliance, maybe from another school. Um, I guess I have I've only worked on this pay equity for another school and they were in compliance without a lot of gymnastics, so to speak. Um, you know, basically if you have, you know, like at LPA, you have people that are on a union contracts, right? So you have a group of individuals that are within a pay contract um that's agreed to. And then if you throw in some other contracts like maybe that being maybe that are male-dominated and the pay is a little bit
097higher and the um the level of work isn't adjusted with the pay code um you're going to maybe get out of compliance because it'll look like you're paying men more for equal work as women. Does that make sense? It's it's kind of a complicated deal, but I would suggest that you probably don't need to get into the weeds on it. I think the important thing is that it's in compliance and you put your stamp of approval on it and it gets submitted to the state and you don't have to worry about it for a little bit again. So, how often? Two years. Years. Every every two years. Yes. being you did all the gymnastics. Is this something that we got to be cautious on how we code things moving forward or or No, it doesn't
098it doesn't have to do with coding. It has to do with pay ranges for different jobs. So if if men are hired and they are hired at higher pay ranges than some work of equal um difficulty as women, then sometimes that can throw you out of compliance. Sometimes if you have jobs that are um some some jobs you have a lot of women in like food service, you have to make sure that if food service and custodial have the same skill set, they should have similar pay. So when I was talking about coding, there's like a range of of just different job categories, I guess, and there's a code that goes along with them. So, if a man is in a um a man's in position where he like say one of our directors and
099they're getting x amount of dollars and then we have a teacher that's a female that's getting this amount of dollars. The work that that director is putting in should reflect the reason why they're making that amount. So, those weren't matching up until Lisa went through. And how many times did I How many times did we go through that, Lisa, with MDE? I I probably personally went through it four or five times, but then I shared the information out on a test basis with MDE and she identified a couple spots where we needed to focus on or I needed to focus on and um after a couple tries, I think I was able to uh get it to work out. What what all what are the positions that I heard uh janitorial I heard kitchen I
100mean is it all yeah levels everybody all employees are included is a individual that carry uh officiates a junior high base baseball game is that an employee is that included into that no they have to work at least 20 hours a week so part time. Just not officiating two, three games type everything. Not officiating or coaching, none of that. It's paras, uh, custodial, food service, teachers, administrators, um, admin assistants, business managers, finance assistants, transportation directors, facility directors, principles, I'll ask you one more question. Okay. If turnover is reduced and we see a lack of turnover in two years with our contract negotiations and our pay increases that do occur, will this audit or report or whatever will it be compliant in most cases or or is it still even after all that it could get
101messed with? it could get out of compliance. I can't offer you any any asurances. Sure. Um you just have to, you know, be looking at comparable work is comparable pay regardless of male or female. So a lead whatever needs it needs to look like they're doing that job. That's why they're getting paid that much more. All right. So, we're looking for a motion to approve. A motion. I second. Motion by Jen, second by Susan. Any discussion other than what we've already had, I guess. No. Mr. Chair, thank you, Lisa, for your hard work getting us in compliance there. Yes. Thank you. Sure. You bet. All right. Uh, not hearing any discussion. All those in favor say I. I. All those opposed say nay. Eyes have it. Motion passes. Lisa, you have our go ahead for
102sending this off. Thank you. Thank you. Okay. Moving on to 9.3 K3 Chromebook refresh. This is what uh John was talking to us about. Yes. I think we're looking for a motion on this as well. I'll make a motion to accept the Chromebook refresh. I'll second. Motion by Marge, second by Jen. Is there any discussion? I think at the work session we've covered it pretty well. Yeah, Mr. Chair. And this is the one that he highlighted at the work that he was presenting to us. Just double check. Yep. Yeah, he had covered them pretty extensively. Did a good job at it. Yes. Okay. Any discussion? Any more discussion? That's three types. All right. All those in favor of accepting the motion by Marge to uh approve this Chromebook refresh, say I. I. All those opposed
103say nay. Eyes have it. Motion to approve. Chromebook, please. Okay. And that brings us to our close session portion of the meeting tonight. Uh there's uh after this it's just going to go over meeting. So So if everyone could uh take a take a five outside. Yeah, I guess we could five and half hours. I have to pee. Yeah, this session's not getting as easy to stand up as I like a little husband and I went for a dog. Did you all get one of these? Yes. That's awesome. [Music] Um, I think this came about it'll be biggest most of the I would make her sign. I don't really trust her. You know how that you live with her. Good night. Well, I have a drink for you. Thank you. Five hours actually. Yep. Careful,
104March. I trip over that chair every time we have every single time. She's got ants. Careful. I don't I don't think I' one of these. You never do, Paul. I think I filled one out for a while. Um, keep it up, March. Me just fall. Yeah. No, I'm just show showing you this knee is not bad. This knee does not bend. Then you fall and break your hip. No. Now we're going to do We're going water skiing tomorrow. We're on water skiing. Do you have a Oh my. No, I just go. You just go for it. I was in twice this weekend. I would have thought that it would have been a little bit warmer than normal. I've been in with Kylie when she was little, too. Like seriously, it is not even going I
105used to go skiing with you. I mean, So, uh, I was leaving Delorth this morning. Was a fairly small light train, only like 8,500 ft. 10,000 tons. Big deal. Coming up uh overpass was before you get to Dworth goes out to the interstate. So we call that watts going under the bridge got the throttle getting check right this is yeah I say so the last five months if we're going to stand here we might as well get something done I'm going along everybody's having a good time start going off motor Seriously, I'm like thinking I broke the train in half. Oh no, I don't know where I'm going. It just decided it that time. There's always going to be one of us, right? That was the first time I'd ever Okay. Well, this was nice
106of her. What a nice little pass though. I did. All of it's water under the bridge. I could almost imagine I'm getting meetings not online. Meetings not online. Trust me, there's been days where I'm like, "Oh my god, how many holes did you think might be in that pipe?" Say that again. How many when he was talking? I don't think you could. You mean in the day? I don't think you could. computer or all this this is off. Not yet. You can't do it till I actually But Jim turned on the water to do the irrigation and water started fluttering the field. So So just everywhere everywhere. That's why I think it would be best just if we're going to do anything to replace the entire system. That's what we were going to do is
107just replace the entire needing the money right then. All right. Just call close session pursuant to say sir uh close session as pursuant to Minnesota statute 13D.05 for personal matters will commence now.