February 12, 2024 School Board Meeting

001181 Board of Education we will begin withy John John I Sor now can hear us John roll call John here thank you sorry about that thank you Kelly now stand for the Pledge of Allegiance please I pledge alce to the flag of the United States of America and to theic for it stands one nation God indivisible withy and justice for all okay we will move along then we'll move along to the next order which is uh the approval of nenda I'll make a motion to approve and I'll second we have a motion from director spear with a second from director Breen to approve the agenda as as presented any discussion hearing none all in favor oh I'm sorry we have to do roll call votes for everything inight John come back home soon Kevin yes

002yes DJ D yes Randy yes Sarah yes John W yes very good okay motion carries all right well we'll go up with next we have recognitions I believe both Dr stelmont and principal uh come on none of us quite look the same dressed as earthlings all right is this s okay well I I am here to recognize and give congratulations to Baxter Elementary School students of the trimester for trimester 2 trimester 2 our Focus was on growing stronger the following students were chosen for their increased efforts in deepening their thinking increasing their stamina building their skills and building strong relationships each certified staff member can choose one student each trimester kindergarten Leah Anderson Aubrey Kramer Carson gats rise Peterson Everett LeBlanc zavon Nelson Connor meduna Gracie thielen first grade Kalia Vang Fallon Shepard Madison slipy

003Gage Bible bre Shaw Bron Porter miles bar saurin gundel second grade Olive bear Sophia Chapman Lily Clayton Ellie Evans Travis Austin Grayson mord anel baric Jamie Fair in Quinton flowers third grade meline hilin Joey Anderson Cameron Morris Alexis Dennison rker christofferson Kaylee stangy and Saia Hoffman and finally from fourth grade Olivia quirin Ellison Shepard Ryder Diamond Jack naen Paige ciser Isabella Anderson anel hadia Hayden Gardner and Millie Nikki thank you thank you Dr SW good evening in January we focus on the character trait of fairness and so last month our award winners were Lillian Walton Lincoln Hall Amelia Walter Nora parrington EMT Rosie madx nibor Landon Lee Superior Buckman Isa Wilson Renee l Sabina Gish Nico Broadbent Emma Wood Levi pson Claire Nicholson Bentley defor Alex Hernandez Henrik mberg Ava muli Joshua Chandler Kenna Anderson

004Abby Peterson Amelia sandig and Kyle schweitz I also wanted to honor someone who will be moving on and so I wish to extend my appreciation to Orin affectionately known as OJ Stefan within the niswa community as our esteemed head day engineer he will see his resignation notice it would be remiss of me not to highlight this remarkable individual and offer my help heartfelt congratulations on his new role as director of buildings and grounds at Pine River back is public schools it's critical and crucial to acknowledge that OJ's dedication and expertise has extended my expectations and all of ours together we encountered numerous challenges such as managing building projects navigating through a pandemic and even spontaneous rooftop dancing along with my dat with the day-to-day issues that OJ seem seamlessly handles without attitude but with gratitude

005and joy sorry despite his heavy workload OJ always remains approachable and attentive to the needs of others his commitment to the well-being of our school Community has been evident in every action he takes he constantly has gone above and beyond never seeking recognition but so deserving of it that's why I'm speaking in front of you even though I hate doing this what truly distinguishes OJ has been his selflessness and boundless generosity not only has he diligently cared for our school's infrastructure but he also extended his expertise and assistance beyond our campus for example he's gone out to our staff's homes to cut up trees so they could get to work he's added oil to our staff's cars if they didn't know how he's consulted me on my many Beaver Dam issues at my home and

006is the person we go to when things are a miss and we need an engineer's brain to solve it his involvement as a volunteer firefighter participation in community projects and willingness to support stf members during personal crisis exemplify his remarkable character and dedication to serving others OJ's unwavering dedication selflessness and ability to inspire will be greatly missed while I said I typically avoid speaking in front of the board for this reason the people in N are more than just colleagues they are family and OJ embod embodies that sentiment I could not simply read his name and know that he would not leave without sharing what he has meant to all of us it has been an honor to work alongside OJ and I am grateful that our paths crossed he will now work in the

007community he lives in and be able to go to school with his children we w't miss you OJ you are always a warrior you all right I'm going turn it over to uh Dr Hans for a moment okay so uh you may or may not realize that February is School Board appreciation month so we're going to take a a brief moment in our recognitions to honor and thank our school board so at their tables they have a lovely uh coffee mug from our Briner Public Schools Foundation um and a t-shirt for some Warrior Pride but probably what's going to make everybody else that's here tonight jealous although I do want to let you know that uh Mr Freeman uh has extra so arm wrestle for those but we asked Andrew Freeman and some of his

008Culinary Arts students uh to recognize you with a warrior I don't know what did you name it Andrew Warrior moose Warrior moose cake um and uh Mr Freeman if you could introduce the students with you tonight uh this is Blake and liia they are both members of the kitchen Warriors cooking club on high school's campus um so he's our president new member wonderful so I had the honor to be out at Grand View uh where you guys did the North Stars the North Stars of the future it's a fundraiser event for proar program to send a winning team to Nationals that's going to be in Maryland this year so it's just a way of raising funds so that way a team that wins doesn't have to worry about hotel or airfare or transportation of any

009of their cooking important or anything else so you want to explain what proart North is so proart is a curriculum that we use in culinary it um it teaches kids real life experience it's uh put on by a National Restaurant Association um so it has industry things in it um and it gives kids an industry opportunity and then Pro start through the found uh through the state of Minnesota they uh help grants for classrooms so that way you can buy for your classroom to bring in real world experiences for your kids so you're looking at the future maybe chefs or when you think of our area and all of our uh Resorts so this is creating our future for our community so and thank you and thank you for recognizing our school board um and

010for Mr Ward uh you're you'll have to hear from the board so I think of the 100 plus people tonight hopefully oh your daughter's giving she would like your dessert but I think Mr Freeman and his student plated 12 desserts I brought 15 oh so there you go Dr one there you go so for the the rest of you you can figure out how you're going to navigate that you might be tackled in the hallway thank motion for a recess while we eat these rats okay on we go it looks like public input so I'll turn it back to you great all right so next up we have H public input so a member of the public can address the board during this time comments will be limited to 3 minutes complaints or allegations against

011students or employees may not be discussed due to PR data privacy complaints or allegations must be submitted in writing to superintendent Dr Han the Board of Education and superintendent will not converse with guests to address the topics discussed at this time so first up uh we have is it Nicole Petri I said that yeah good evening members of the board and Dr Hans my name is Nicole Petri and I am a student or a special education teacher at Riverside Elementary School I have worked for ISD 181 for 10 years I'm here tonight to share some information about our staff and how important it is to settle our contract today it has been 227 days of working without a contract as in other buildings the staff members at Riverside are crucial to the support and success

012of our student or School Community everyone from the cooks to the janitors nurse secretary librarian educational assistants and certified staff are dedicated patient and doing the best they can each and every day to ensure the students at Riverside know they are cared for we are in this profession to do what's best for our students and help impact our community in a positive way our staff are tasked with more now than ever before with staff shortages more academic responsibilities and growing behaviors it is harder and harder to accomplish our goals and meet the needs of our students each day we have amazing staff that no matter no matter what go above and beyond and rally around each other when anyone is in need however when those needs are a daily occurrence they wear you down physically

013and emotionally we can only hold each other up for so long before we fall ourselves I strongly believe we are at a Tipping Point in our district our state staff students and our community need us to be united we need to think about how the added staff Advance are affecting our overall ability to do our jobs effectively we have a lot of changes coming down the pike from the state level that will have a huge impact on our district there are several decisions that need to be made and work that needs to be done in order for all those work groups to move forward our contract needs to be settled there are multiple things being put on hold until our teacher contract is settled with the best interest of everyone we hope we can come

014to an agreement very soon over the past few months our staff have reached out to board members to come and visit Riverside none of those invitations to acknowledge have seemed to work with your schedules I am here to offer another blanketed invitation to all of you to come and spend time in our building and get to know our staff and students thank you for your time and we look forward to seeing you at Riverside thank [Applause] you uh Doug Kern please excuse you one of the cake stuff uh yeah Doug Curran um I agree with you there's a lot of changes coming down the pipes from the state uh the Teaching Standards some of the Teaching Standards that they have are going to be in question whether it's social study standards the mass standards or

015any of the other ones um I I was really um kind of disheartened by uh a special educator that um was here and kind of picking on a 34 years poting out one of the director's disabilities um when disabilities come in all shapes and sizes all kinds of forms and you know to be picking at somebody's disability just because they're a little older than the students uh that's just shouldn't be um you know the same sometimes uh I have people in this in this group group here that would consider me being disabled because I'm a Christian conservative who doesn't want pornography in the schools they would look at that as a disability being a Christian conservative but when a disability sometimes you don't notice it but sometimes I it's there and I think just about

016every person in here has a disability if they thought about it but one one's obvious um you know you may think somebody's winking at you they're not winking at you it's a disability so just want to clarify that and just want to say thank you for serving and it's nice to see the crowd here that's really a good crowd thanks hello my name is Anna wo and I'm speaking on behalf of 11 of my district Co District colleagues in the School Readiness program which provides preschool services at both the warrior Early Learning Center and niswa Elementary in total they teach 23 classes for students who are 3 to 5 years old we are all aware of the critical role Early Childhood learning has in laying a foundation for future academic success and social success 90%

017of a child's brain is developed by the age of five with the constantly changing standards and increased learning expectations for our youngest Learners the skills learned by children prior to kindergarten are the same skills that most of us in this room learned in kindergarten and first grade prek is tasked with preparing these students for the academic environment that kindergarten by necessity has become both through important social learning as well as meeting a wide array of academic standards put forth by the state of Minnesota prek Educators also play a critical role in creating and building on positive relationships with families who are just being introduced to our district for the first time and building positive relationships and as a result our Educators communicate with families in multiple ways email phone newsletters Class Dojo Etc which makes

018them accessible to parents often out often outside of paid time you may not be aware that these educators are a part of a small number of certified teachers in the district who do not have access to the salary and benefits package that most benefit from they instead are paid on an hourly basis and limited to no more than 34 1 half hours per week which keeps them under the threshold for full access to the salary schedule and benefits however because of these inevitable responsibilities that come with teaching outside of the contract hours including prepping for classes communicating with parents purchasing needed snacks and supplies committee meetings and other responsibilities none of that time is eligible for compensation because of the a 34 and 1/2 hour limit which is primarily spent educating our youngest most vulnerable

019Learners Early Childhood teachers must meet the same education level and certification requirements as their salaried peers each one holds a minimum of a bachelor's degree and a teaching license from the state of Minnesota yet their access their lack of access to the compensation and respect afforded by the salary and benefits package is both perplexing and disappointing they are not asking for anything other than fairness and to be afforded the same salary and benefits available to the vast majority of teachers these 11 Educators love their students they love having the opportunity to give the children in our community the best foundation for a success as they introduce them to lifelong learning please consider treating them with compassion and fairness as you plan for the long-term health of our district thank you you [Applause] that concludes public

020comment for this evening we'll move on to the approval of the minutes from our January 8th meeting a special one yeah Special organizational meeting sorry the first item there motion second we have a motion from director Don blinger with a second from director Hyman to approve the special organization board meeting minutes any discussion hearing none roll call vote please yes you yes yes motion carried thank you next up is the approval of the regular school board meeting minutes from January 8th make a motion to approve right we have a motion from director spear with the second from director Don L to approve the regular school board meeting minutes from January 8th any discussion hearing none we'll call please Kelly DJ D yesy yes Sarah spear yes John Ward yes yes yes okay motion carries we'll

021move on to the consent calendar then I'll move acceptance of the uh consent calendar director wward thank you director Ward second okay so we have a motion from director Ward with the second from director Hyman to approve the consent calendar as presented any discussions Mr chair director Ward um I just wanted to uh notice again on the donation Grant there's some significant ones in there a lot of them are too uh um the the Garfield school for uh some U work there and things of such or whatever but uh we really appreciate the fact that so many people are stepping forward and um committing to our schools and our children so thank you for that I just wanted to point that out excellent thank you very much director Ward any other discussion or commentary hearing

022none we'll do a roll call vote please hman yes SAR spear yes John W yes yes yes yes great motion carries all right we will slide on over to presentations we'll do the mtss winter District summary by uh Tim mura and K okay um we've been asked to bring forward a snapshot of screener data for students growth in multiple areas as a midwinter District check-in on how things are going kind of wish that uh direct uh H was here something he few years and we're now in position to get it now that we move to fast for show assessments but anyway what we've shared with you in this presentation is a snapshot of the entire District broken into grades 2 through 12 and then some uh early learning about student growth in math and reading

023and social emotional uh learning and also in attendance we've also provided some data around High School Credit acral at the midpoint of the year what we're seeing in the data is we're not seeing a tremendous amount of change in the rates of comparison between the fall and the winter so you see in math a 59% are meeing at Benchmark in that uh for the fall 61% in the winter the thing to remember about the Benchmark is it's a moving Target The Benchmark increases in rigor as the year goes on to its ending point so the assessment here the conclusion from that data point is our students are slightly growing faster than the rigor of the assessment but that is not true in each of the other areas so a reading you indicate a mild downturn

024where what we clearly have is a population or populations of students who are not growing as fast as rigor is but it's not a large group of the pool yet we don't fully know what the implication of these patterns are since this is the first year we've done baskets we've never done these and then done an MCA in the spring to correlate them as a predictor of the MCA so this is Baseline data that next year we will whoever when I sit here or whoever sits here someone else will at that point they will be able to predict probably more completely than I can currently how it will impact students in the indust so what we're seeing is growth just not as much growth as we want to see because what we know we need

025is Gap closure we need have cycles of intensive growth high growth in order to close the gaps of exist uh within the system let's take a look at the two populations of students where we're seeing that they're not growing as quickly as the rigor of The Benchmark is growing first group would be students with economic disadvantage these are free R price lunch students is the federal indicator of pover we see here again that the a pool of students who are falling a little bit behind as time passes What's significant about this group statistically is this is the largest group of students with an achievement as our students in public the next slide will be special education where you'll see the largest achievement Gap that any population and so we're seeing here again it's not a

026a significant Drift But it is a softness in our data at this point and this population hovers around that 40% Mark around 42% for the district but it is a population that according to record is declining what does that mean that means that as a percentage of the total district is shrink it has more to do with identification than it does to the students not being in F the great pressure for identification historically has been filling out the paperwork forms so that families could get free and reduced PR without that need now there less incentive to to identify even though there's many other programs in the district that are based on federal funding it's just going to weakness situation so what I would be offering in this analysis is that this population is a little

027bit larger and our data in we just want to be mindful when it comes to students in special education here we see far more significant opportunities for growth because we're not seeing growth occurring across the board this is our largest group with a disability and as a district this indicates roughly 24% of our students so almost one in four of our students fall in this category at certain in sites that is a much higher proportion of the students I believe Riverside is pushing 40% of okay so this is where our overarching data doesn't look that bad it could look better and it should look better but as we drill down to the certain subpopulations this is where we're seeing we need to focus our attention students poverty students got a question yeah uh I didn't

028know we were going to question ask questions as we proceeded so never stopped any of you before I know I know I didn't want to be the first one uh going back to I guess the first well the first three slides do we have data that shows different buildings are better than other buildings as far as you know this is overall data correct correct this is overall data I would answer the question not that other buildings are better than other buildings other buildings are different than other buildings uh in terms of both their the makeup of their populations and the response to what's going on in the buildings I I don't want to say one building is better than another all our schools do extremely work extremely hard to do the best they can for

029their kids some have a little bit more challenges than others are different challenges um but yes that data exists uh I was asked we were asked to keep this presentation to around 8 to 12 slides because the you know happen if you give me thear launch to do a data um but yes we can break it up by grade level up through 8th grade we can break it out through building we could subdivide it in any one number of ways you've all seen the great presentations in September that can be repeated by and large now particularly as we get more practice with fastb data it'll become easier for us to pull data we learn how to do it faster okay I shouldn't have used the word better but I mean okay do we have resources

030that we can provide for different buildings where we're not seeing the results that we're looking for is that a is that a have you guys addressed that part of the reason of moving to fast bridge is it includes not only the assessment that indicates to us that we have screens kids and we have identified populations but within fast Bridge are batteries of interventions that are specifically targetable to whatever the deficit of buring is these exist as large group whole group interventions which can be applied to a whole class so if a PLC or a whole grade level was looking at some component of instruction that they felt that the data indicated the soft was at they have whole group resources they can go back to to to address that in laun as you move further

031into the ntss structure of the district there's that second tier of mtss which is uh support outside the classroom there are resources there one of the great advantages of fast bridge over the previous resource that used with star is it prioritizes for the teacher what they should work on with the student instead star used to give you a list of a 100 things it would all be good for the student to have you didn't know where to start fast bridge will prioritize that and give you more context and more direct support so specific to some populations in the last couple years the district has invested significantly in elementary literacy resources for special end okay read well is an adopted curriculum that went through process a couple years ago we've trained a lot on it we

032continue to train on it as that picks up no steam in terms of being used we're seeing some positive results there as well the big thing for us now is moving through the adoption phase for the implementation phase of ntss that will require us to provide a lot more support to teachers on how to run the right reports what the report you to the screener intervention report and how to use the interventions appropriately right now what we did was we focused from the beginning of the year to now on do I know how to give the assessment if it's a technical assessment so do we know how how to issue the test do not collected so report running that's the next so we'll be building capacity in teachers as we go to the next couple

033of little service days and providing resources for that so the teachers pull their own report can do we have help them yes this is new to them and new to us at the moment so this is not the right practice I just was thinking in my world somebody in administration or somebody would pull them and then maybe here's yours here's yours here's yours here's how you're doing a we sit down I was just curious It's go ahead can I interject yes um all of our school building leaders have have data meetings with their teachers and their teams how they do this yep whether it's by grade level or whether they're deciding who gets additional support outside the classroom um those meetings are happening right now so I don't have a lot of information about the

034impact of those meetings but we just started being able to have those meetings in the way that you're describing because we have two data points we couldn't do that very effectively in the fall because we only had one data point so those are just happening now the window just closed last Friday um for for this data this is Super Fresh data so um using the data is happening as we speak chair director uh thank you for this information um Mr Mera and M Ross um and I understand it's Baseline and it's great to have this Baseline and um M Ross I think you just said that uh they have data meetings all the time within the buildings um so this information is new enough so that none of the uh Educators um certified staff has

035seen this data is that correct um I don't know about individual buildings I can look at the group behind me and they can give me a thumbs up if they've seen it um recently um but we are just sifting through it right now so I'm not I'm not putting anybody on the spot by saying they should have looked at it or not looked at it by now okay thank you for that so let me rephrase the question then will the Educators with certified staff will those dealing with uh especially reading and math uh have input to uh this data and and have you know some um evaluation of their own I think as director daringer was pointing to as well yeah I would reiterate what um Mr mura just said about teachers have access to

036their individual reports and their screening intervention reports which are new um and they have opportunities to um do that as a staff or individually as as they need to um in special education we support our special education staff with discussing um options uh for Progress monitoring and things like that at a grade level or excuse me at child study meetings or other meetings where we are able to um uh support them when the folks ask we provide um support from the teaching and learning Department uh for them to dig deeper or they can do it on their own and they don't have to wait for us thank you and my my last question is this um perhaps my last question would be this is when is um the next assessment um dat are going to

037be done uh to compare this Baseline this Baseline data well we do have another window uh of in the spring um within the last six weeks of school um and as uh outlined in the react the first window is during the first six weeks of school the last window is during the last six weeks of school and then um at some point over the summer when we have um our data from student performance on the Minnesota comprehensive assessments we can do some compara thank you analis do we do thank you do we do interim assessments between the three scheduled in elementary we do um and in secondary we do to the extent that students are identified for special education services we do um what we call progress monitoring appro so was that the part of

038that mtss that you ah Hadad explained to me Miss Ross as far as maybe the teacher is going to do some quizzing and stuff like that for students that maybe are starting to fall a little bit behind yes that is one of the that is one of the options that they have to do some progress to use those intervention reports that are back to you Mr in addition to the academic data that we've shared out we're also sharing out attendance data the attendance data is offered as this is also part of the challenge we have uh populations of students who aren't making regular attendance and onic and grow so this becomes a different challenge to address the sites work on this through their sit programs uh every single year but what we need to make

039sure that we're meeting is a benchmark where 90% of our students are here 90% of the time so this data that you see in front of you indicates the percentage of students who are making 90% of the school days up until the end of first semester okay so that would be about 9 days or less missed and you're seeing about 85% of our elementary students are meeting it around 70 to 80% of our forest students and a little bit higher percentage of our high school students are meeting that Benchmark right now but that other B that other group even though it's 10% 15% that that is a tough nut to crack uh is getting them in school and getting them uh acclimated to the AC environment these are some of the barriers that we have

040to take down so students can take advantage of the learning that's talk so you might have not have had time to do this because you're pulling this together for this presentation are you able to at some point overlay this data against the actual assessment data to see if it correlates in terms of the population in other words there are are our our economically disadvantaged students also are under attending students is really the question I'm asking it can be done the time on that would take a little bit longer than all of us are comfortable with but yes we can do it um that would be an awful lot of thank you notes to Mrs Anderson uh the data assessment coordinat the district I wouldn't necessarily suggest that you do it I was just curious if

041it was a doable there's a anecdotal inferences that can be drawn the hypothesis we would start with is that there would be a correlation of the multi- exception student so what we would expect to see and now I want to do it because welcome thank you for a pendor box okay but what the hypothesis is that we're dealing with a multiple exceptional student this is a student who is most likely in special e and as a result is struggling with the sense of lack of gr which is impacting attendance which is impacting Behavior which is also Al a a case of identification relative to populations of students in department so what we might be seeing is all these things are tied together which creates a very complex response that we would have to develop in

042order to help each kid and that's what our job is well and then said another way from my perspective I don't know that I was necessarily honed in on overlaying the exact data but rather slicing just the attendance data by those same metrics right we can do that I mean going to get sort of the same answer without having to go through the detail thank you note process right well maybe that's what you're asking actually do it you don't know but probably correct I I do not know what I said is true it's just a hypothesis right so what do you do I mean what is the goal what is our what I mean I I know that you're concerned about this and I know that every I think pretty much everyone around here in

043this room Des probably is so what is the school doing to try to stop it what can you do I mean is there I mean what do you do are you speaking attendance but yeah because it's pretty obvious that if you don't go to school you're not going to probably be able to keep up with the triggers as you call it that it's moving up I mean it's getting harder and Skip algebra for a week and then try and go through that you're you're you're you're in trouble I I think that what the sites are trying to do is what they should be trying to do they're trying to unpack each different child so is your attendance because you're feeling anxiety or there might be some need to be directed to mental health as a

044way of overcoming the attendance issue or is there another issue where you're being asked to stay home to take care of small children because the family doesn't have day care and mom has to work there there complex series of inputs that go into it and what the sites do is since they know the children better than anybody else they make sure that certain kids are sent home with bags of food every weekend so this food for the weekend which increases the likelihood the stup turn on mother they're going to make sure that there are clothes there are clean clothes which takes away some of the stigma that socializes about poverty particular in students so they unpack that site we always have is to do so when we take a look at some of our social

045emotional learning data what we see is grow this is where we're growing most in this presentation is in those areas why because the sites of focus of building relationships of children so with the academic stuff we still haven't crossed over yet to okay now we got you here got catching up his exct what is it fair to say I mean we kind of addressed it at a policy level by kind of cleaning up the policy and then trying to put a little bit more emphasis on enforcing the policies that we do have I think that her biggest focus is removing barriers so again when you look at those site levels and the relationship that the relationship that our teaching staff have and the buildings have with our students and families what's the barrier so chronic

046absenteeism is a nationwide issue so we really focused on that that point in our district policy our collaborative workers that are supporting the building especially at the middle school school they're spending a great deal on um looking at those attendance issues our building administrators have addressed the County Commissioners when you look at who's supporting treny we have one County worker and they can take a case load of 20 for a district to 6500 and so when you look at those percentages we need Partnerships in our community to make that happen so that's the next step of what we're trying to do to address attendance as well it's just sad because those that 20% of foresy kids a lot of them going to catch up and that sticks to you for a long time thank you

047L we provide lots of options right I that's all the Alternatives all the wraparound Sports we can do um the last data point that we' provided is a summary of first semester grades at the high school in the four core content areas as evidence of dring for graduation on time so you see that each of the departmental grades are present we brought the nth grade grades out as well because students who have more than one failing grade in ninth grade are significantly less likely to graduate on time so that's the first data point the high school has is that first semester of the year to identify students who are at risk and need to be in Credit Recovery or need to have intervention right away that is something that they work on credit recovery is

048part of the designed response to that uh we do have some mtss math in place now uh thanks to the cares act that add CR um so there are some structures there so these numbers would include your 24% special ed yes these numbers are just wide numbers so this is not juster High School this would include the A and the LC Oh I thought I it's I it's not truth matters I should be titled the um secondary dist Mr chair Dr W thank you um Mr M can you tell us the criteria that was used for uh like for the English Department 94.7 passing what does passing mean tell me tell us the criteria that that was used for uh saying that a student passed 69 or be one percentage point or one the percentage

049point over an after so credit so 60 depend on the class if I heard you correct Mr Mur you say 60% or higher was used for the criteria is that correct the the criteria is credit earned so the transcript reflects the student P the class so whatever the lowest percentage the for allows for that to pass would be the correct number okay um M uh Mr chair yes direct thank you and thank you for that Mr M I appreciate it the other thing I I just wanted to make a comment on you know we're talking about severe absent absenteeism um and you know what are all of our schools do a great job of recognizing lots of great behaviors and criteria and facts that the kids do like uh you know kindness and uh hard

050work and dedication one of the things that maybe we can highlight in all of our selections or honoring is high absent High attendance um maybe that can be used as a criteria no matter what no matter what they are doing uh academically or um well we want them to be also very productive but um maybe we can also I'm assuming some of them do but maybe we can highlight a attendance High attendance as a good criteria as well thank you they still do that in the schools don't you oh remember that you think that we have to expand the idea from perfect attendance because perfect once I miss one and I'm out okay the what I think uh director Ward correctly asserts is the need for us to be recognizing the be the identifiable behaviors

051that can lead to success both academically and socially you see the sites do this already uh particularly at the elementary and middle school level with students of the month that would be the example of in each in each of those cases the site is identifying behaviors relative to their social emotional Behavior framework that they want you recognize an honor that some student has displ and so that's that's what they're doing in that if there's a way to build that as the positive side of the mtss structure that would be kind cool I taking all the conversation out of Dr apolog you're doing fli I am I am just here to support you want me to do these yes I'm let you do the beh looked at Behavior assessment okay so this year too in our

052bass Bridge seite um we've um administered my Sabers which is um an elementary measure that um classroom teachers provide um the assessment for their students and then in grades by year 12 it's called Sabers and the students do the in um on their own um it measures risk indicators for social emotional behavior supports that might be needed um much like our um a reading and a maath data that we shared previously um we've seen increases um in uh students who are demonstrating low risk for that's fast Bridge way of saying on track to meet um end of year expectations um and uh the same in grades 5 through 12 marginal increase from fall to winter I'll just reiterate again um that we're still learning how to use this data we um keep finding more bells

053and whistles and aspects to understanding the data all the time uh so this is just the 30,000 foot VI snapshot if you will um continue to dig in and learn more let me ask this question when we talk about a student being at grade level what does grade level mean well it depends on it depends on what you're ask if you're asking in math and reading it's passing or exceeding on the Minnesota comprehensive assessment in grades 2 through 8 10 and 11 that's defined by statute okay I'm was just curious because we always talk about grade level you know um you know with the read act you know forget about the third grade reading out all the way through high school grade level yes grev is so what's going to be grade level and maybe

054we don't know this what's going to be grade level at uh uh at 10th grade 11th grade and 12th grade well 10th grade we assess MCA for reading and 11th grade is for math but those are at the end of the year all the MCAS are at the end of the year so what are we doing in the meantime and that's what the mtss is or fast bridge is for right again to catch some of this stuff yep mcss and fast brige go hand in hand so we're not surprised at the end of the year correct might need support in order to right that's a nice part of that program as you guys explained it to me that one time pretty cool that's that's the plan oh yeah that's the point I was speaking about

055how the benchmark throughout the year the the state standard The Benchmark of the state standard is the end of year Master where it starts in September as fast assesses it is lower than the end of year instruction we assume occur so as the year Progressive The Benchmark the assessment gets closer to the end ofe Benchmark level of and that's what we're trying to keep them up with as a minimum one year of growth but what we need is for some populations more than a year of growth multip years Mr M I just have a quick question I don't know if you know the answer to this but what is the difference in free and reduced recording from last year to this year do you know direct that question to Alysa who I believe is here

056she all every piece of paper lands on her desk and she could get probably short notice more answer up standing up um we a universal free meal start this year so paperwork is down right however we're still getting um all of our free reduced information through a variety of different sources so our paperwork applications are a little bit down this year I would consider last year to be an anomaly because it was the first year we had the ma benefits come in and paper I would consider this year to be more accurate okay did you want the number yeah you know the number roughly 46% last year 42% this year okay and since Co I mean that's been kind of a difficult thing to get our arms around because of the the people not filling

057out the paperwork since the uh need to that's like a threeyear problem that's the opp I can I ask something quick sorry and if you answered this already I apologize did you say on the Sabers the benchmarks are static or that they also increase in R throughout the year I'm going to defer a comment on Sabers because I don't know how they measure inter your bench um they do measure it differently than the academic test I don't I think they are I'm going to have to guess and then I'll get back and clarify when we um at our committee meeting um this the benchmarks are static but how students rate themselves is on a li gr scale okay so um I I could be working on some social emotional Behavior goals through the course of

058the year that are related to my data um and then I'm using the same Benchmark but I'm scoring myself with a improved score um as I go throughout the years maybe I didn't feel really connected to my scho community at the beginning of the year but I'm changing that score as I go through the course of the year as I get more involved and connected to my classmates that would be an exam well I think the elementary especially but I think these numbers are something to celebrate that's awesome because I think kid do need to feel connected and safe to be available to them just on a personal note um I have received a lot of emails uh from teachers as well and I will be coming into the classrooms but I want to this

059was something I had asked Dr Han to include on this uh board meeting agenda uh as I stated in January my focus is going to be on assessments meeting goals stuff like this so I will not be visiting Any teacher until we have a contract settled because I don't want to be talking about contracts I want to be talking about kids I want to be talking about how are things going on in your building so this is this is good stuff I like this thank you thank you move along to the new business and we will start out with the approval of the 2022 2020 through 2022 2023 annual audit report Mary waiting all year for this you evening I believe all of you remember last year we ined [Music] does everybody have so thank

060you for having me tonight um we'll just briefly go through the PowerPoint again just a little bit easier to view um have some graphs in charge you can kind of see where the district was at and then where they're at currently um everything ties back to audited financial statement is just a little bit easier to go through try not to put everybody to sleep would be nice so we'll go through the PowerPoint feel free to stop me if you have questions at any time um as we go through this things might come up feel free to just shout them out so we'll go through their um required communication so our primary responsibility is Auditors to provide an opinion on the fairness of the financial statements um we do review internal accounting controls we want to

061make sure that there's controls in the the district and that they're working um obviously cannot test every transaction so we do some detail level transaction testing and then some higher level comparisons current year prior year current year budget um if anything looks out ordinary we test those in more detail we did test in detail Federal Awards and we'll list those out of the ones that tested um a little bit further in the audit new accounting policies was G B96 so subscription based Information Technology agreements goes hand inand with what was implemented last year for leases um this year it's more of the online information that we had to address this year page three then um within the bound document of course there's going to be management judgments and accounting estimates there special education we try

062and take the best estimate um at the latest possible time of the audit so it can be the closest what it is but again just an estimate out there um and then again your net pension liability is going to be your per and TR those get estimated each year and we take those updated numbers each year on that no disagreements with management we would let you be aware of that um difficulties encountering performing the audit I'm pretty sure Marcy's kept you in the loop um a little bit delay in the financial information um you're still you know dealing with capital projects um coming in trying to get those under control and all of your s um Awards as well if you look you've received the B of 6 million um that you've spent over this

063past year and remember those will be rolling off as well and to do within the financial statements um no uncorrected or corrected misstatement so when we come in to do the audit usually fairly clean um once we do get that information so overall summary of the audit results here so the financial statements we issued an unmodified or a clean opinion um highest level of assurance that us Auditors can give one material weakness same as last year um preparation of financial statement mostly because we have the time right we do it all day every day um to put that on Marcy would even not so at this point we have that finding Marcy does review it in detail she sees that um so we did test single audit like I discussed so anytime the district spends

064over 750,000 in federal Awards we do have to do a special test on those the major programs are pretty determined um we have to go through a checklist and C program needss something of that item we do have to test it so that's why you'll see um the education stabilization fund Corona virus State local fiscal recovery funds both of those are high risk just due to Esser funds and then Your Child Nutrition cluster is just in the ration so that would been this year um because it had to be overall noed so even with that new money coming in the district's able to maintain compliance with all la Minister Leal compliance we do about a 25 page checklist there and no findings we'll get into the general fund here you can see far left is

0652023 and then it goes back to the far right of 2019 so way up top you have your total revenues and total expenditures then down at the bottom I did that actual um and comparison to budget here so overall revenue is at 92 million budgeted for about 91 actually came in at a postive 64,000 there expenditures at 92.1 um budgeted for 93 so pay in better there too um reduction about 952 th000 there other financing sources and uses about 977 there lease liability that came in um gas standards requir us to put it down there so overall net change in um fund balance positive $891,000 we actually budgeted for a l of so came up positive about 2.6 there as you look up again at the top of that about 3/4 of the way down

066there you'll see your unassigned fund balance did grow a little bit from last year but you also did spend down some of that restricted fund balance and your assigned fund balance will decrease there so those categories restricted um as grants or funding coming in that can only be spent on certain items unassigned is basically the remainder um that can be spent day to day operations so page seven your general fund unassigned fund balance for ADM here um just over 2,000 when you look at that did increase from the prior year again your adms we'll talk about later also had an increase because you decreased in right so if your if your base number changed this is going to make it a lot faster MH and then the next page just goes to show your unassigned

067fund balance compared to your percentage of expenditures um so you're at about 133% this year when you look at your unassigned fund balance compared to your expenditures so write about where you want to be for a district of your right with so much expend is that still that's still distorted a little bit by the car's money that's sitting in there with with your expenditures correct so if your expenditures drop page nine here is your food service um same numbers again down at the bottom we have actual 4 million budgeted 4 million so really came in a little bit lower by about 72,000 expenditures um actual 4.3 budgeted 4.3 $114,000 difference overall net change um budgeted for loss about 227 actual loss of 313,000 if you go up and if you look at 2022 right so

068Food Service 21 20 you know you're really pretty much Flatline there 22 all of a sudden you had a huge gain right all those Federal Awards coming in food costs weren't that high the um mde does is going to require you to spend that down so having a loss this year is fine you might see that a couple more years that you're going to try that so question is I thought they changed the food things really like dollar doll or was that this year and what all goes in there is that payroll food to do and place any of the equipment Ty items can be spent in Food Services you just expensive on this on Food Service fund level yes District if you look at the district wide stat you would capiz that but not

06910 goes to the community service fund here um revenues are 3.7 budgeted for 3.5 so came in good there about 280,000 expenditures actual at 3.5 budgeted at 3.6 so came in lower than expected 115,000 so budgeted for loss of 176,000 came in and positive 28,000 um so good when you look at that you know going back from 19 to 22 all of them had losses this first year gain there really when you look at it though community service shouldn't be um in the money all of your categories right now are positive so really each of those categories that are within community service are really funding themselves right none of those are having a huge loss huge gains they're really out is the community head page 11 Debt Service fund here you're required to Levy 105%

070if you have too much in balance the state will come in and adjust that um so if you see losses here there probably a reason behind there but really operating the way it should positive 82,000 there restricted fund balance about 3.6 Capal projects funds has been going pretty steadily for quite a few years now again um a new issuance this year if you look at your other financing sources and uses 10.6 million there um so then you spend down about 18.5 left you with restricted fund .9 hopefully that will be wrapping up soon I think so the next one is just your sources of revenues coming in for the district now this is combined with everything a little bit of a shift from last year last year you had about 12% in the federal um

071so you're going to continue to see that decline two aspects of that last year you had 100% Federal funded meals this year when we're presenting you had to have paid meals so that decreased it and then your Esser will change to um Esser will start to go down as well this year that that you're in currently the fiscal year federal and state so you're Federal so 13 then we give you the graph you can kind of see um the change here so other local um and there a little bit of drop from last year Food Service would have gone into there this year far right we talked about Federal they decreasing as well everything else pretty consistent page 14 so then where do those reeven VES go out here are the expenditures again this partk

072chart is going to be skewed year over year until your SES building and Equipment are kind of spent down your projects are done so I like to flip to the next page um it really gives you a bar chart of your categories here so you can see them here over here and how they fluctuate so your sites building and Equipment are going to be all of your projects going into there but overall pretty pretty consistent expenditures over year by what what are what is structural support student support District support not be all seems kind of broad to me right 20 million bucks so it's like b% of our budget so pupil support just give me an example people gotta actually everything until you get to site building from the left to the right is people

073on that why understand Administration structural yeah these things but as a percentage of the whole it's all greatly skewed by the next one where you have those huge things because that just goes that'll Flatline for the most part community at all people is that what it is supplies Andes does instruction include supplies okay so it's not just just the category people and supp Services I think Mary if I heard you right the one under site building I mean that's going to go just going to drop off the edge because we're done with the major capital projects so as percentages of the whole will change instructional right now because of the the pre that's why you skip the previous chart because like site in building was like 30% or something and that's going to be normally

074it's what 1% you know when you really look at it unless you're and on that one instructional was 60% so that as a as a as a chunk of the pie chart will go up significantly which is why I didn't run hit on it because I can't compare you to other schools right now right you're you're too Capital project intensive um to kind of see where that is at so then the next um one is your breakout expenditures just a different way of looking at it by object and what um Mr at so salaries here biggest piece of that right at 40% um again Capital expenditures will skew so if you want to go to the next page I did do a five bar chart of that one as well if you can kind of

075see that excuse because the our you look back at this they still are because that's going to go away and that's her point but when you aggregate them all together in a normal year it's going to be nor than 75% of our total cost whereas on this it only so then we'll take a look at the average daily memberships um here you can see uh prior Year all the way back to 2019 far left so really each year you have declined in enrollment since 2019 this year decreasing by almost 100 there biggest decrease is going to be your secondary which the hardest right you get the 1.2 there second that affects so on next page we like to show the resident students versus the non-resident students here you actually gained ground with your non-resident students

076and dropped in your resident students and then the next page shows you actually your open enrollment gain the the non-resident students we're not doing that back it's the it's our ones that are should be here you know the the seafoam green is the one that's that's dinging us so bad uh if you look at the non-resident students you know 399 to 373 over four five years it's not so bad but the 715 to the 979 is kind of it's almost kids a significant amount of that is online but so we so why don't we count them online aren't they in our online no we have online program at the high school but when you look at comprehensive online online starts um all the way down to KY we're losing them on the previous slide we're

077losing them in the secondary he said more than the seem to be keeping yeah our biggest migration to online tends to happen at middle school and so that's with the creation of the high school online program and option we've seen students maintain and actually start to grow we have students coming around around like we're starting to get a broader swap but when you look at during Co so you look at that you know going to reference co co opened the door where a significant amount of students migrated to online and they've stayed online so that's where as a district we're responding with creating we started that PR CO as well to have a comprehensive high school program so right now Brin at high school you can get your high school diploma online not us but

078there's also been an increase in online opportunities students as well again if you took these trendin L and published all the way back to 2012 you see that the trend just we just cut it off at 2019 but it's it's consistent for the last 12 years well we need to figure it out we're going to have some troubles well you're going to be riding up into the sunset but some of us are going to have some things to figure out I think that's the response to online right creating that online option that's now existent within a high school or student can receive their high school with yeah I think it' be great to have a presentation on that in April actually because there's some really exciting stuff going on with the online program that we're

079just kind of beginning to learn about some these kids doing the college thing I mean is ARL online can they do the PSO deal and get some credits for it or is no yes they can do online and get PSO credit that's a partnership with CLC so but those students are still counted as our students so they'll be reflected in the so even if they were online because they'd be our online PS our correct know guy is doing some of the teaching could some of these kids not be going to school at all home school would be well no just say they just dropped up 16 years old they don't go to school anymore does that not happen it does but that would be reflected as a student out of District so it have to

080be registered somewhere either home school online or in another District be reflected in that line green our largest amount hanging fruit right there well largest amount of students going online is happening at uh Middle School level so that's the next decision for the district to look at developing you start to offer some online opportunities at a middle school level knowing that that's where continued population is continuing to maintain or gravitate towards we have not done that for 912 for online education how many districts and state offer online education to districts our size it's really dependent is it common it's becoming more and more common postco yes I know they actually have group of schools that work together for online each of them can them they consolidate while I was reading those rules one policies today

081and it says you had to have one teacher for 40 kids so which makes sense for a certain class right it's very dependent on the course offered so where we're at and we can give a presentation on in April so we're not comprehensive because comprehensive online would include all special education services we've done the credits needed to be earned you have an opportunity starting on 9th through 12th grade where you can do that all on online and that's been developed Christina ler and then um a team of High School staff have been amazing and trying to adapt and and create this it's approved by mde I think the one thing I will say that's very different from about our online school through brainer high school a lot of online schools are offering basically a can

082curriculum that's purchased and people go into it computer based BR High School online you're working directly with a licensed teacher in that subject matter you have access to a licensed live teacher if you need to meet with them where a lot of online programs are basically sitting and working yourself for computer process we tried to do it very differently because that was our approach to high quality academic education so but it's a a demand like when you ask about ask we've had teachers who've had to morph and start to do those things but we're reaching a threshold right I think we have 627 seats of online classes right now if I remember the statistic from Chris lungren or do we need to start hiring some full-time staff for online do we need to develop online

083in the Middle School our intent when we looked at our data for online wasn't necessarily people migrating out when we looked at students going PSU to high school they're taking a class um to basically create an open hour to maybe be able to take fan orster and choir so we responded to that data set first we're maintaining and holding those students now it's going back and expanding that letting the community know that we have this online option um letting some of our homeschool families know if you want to take AP geography or some of these other courses that can be offered we have those opportunities so hm do we have separate St this is all of our current staff at the high school staff will do do free it's all been well it's built into

084their course schedule or some of them are taking it as an extra overload just just said doesn't matter that's individual classes that could be 200 kids taking three classes a piece so right now the majority of our students of that 627 are taking one online course I see we have a smaller number that start to take two or three so a lot of our students are creating that highbrid model for themselves which is what the high school responded to to keep high school students basically within our high school now that it's growing you're starting to see more students elect that but the intent is some of the students who've left to go online because what we're also finding is some of our students that leave to do online they come back and now they're further

085behind we're creating let me ask this question for online could you just YouTube let's let's just take a 10th grade geography class uh you know fifth hour and a kid wants you know he wants that to take that online could we YouTube that out to him where they're actually watching can't ask a question you know it's hard to ask a question that it's so if you the online courses right some of the students are physically there in the building and some of them are not so but that online course is not sitting in the classroom anymore so it's not through YouTube It's to through a Google meet or just the online course that they're doing but like iess like the difference is we have licensed staff that are licensed in the content that are an

086expert in that content that if I'm an on let's say we haven't gotten there yet where there's a student who's 100% online right because these courses have been built but that's coming but let's say as a parent or Guardian why my kiddo struggling in geography I really need them to go talk to that geography teacher they could do it via technology or there's an opportunity to actually physically come in and see you have all sorts of guidelines of how you qualify to take that course how you continue in that course um passing rates in the courses but it's been a fiveyear development process for staff but that's responding to some of the students who are seeking but that's the largest they're seeking an online option so who does an online school that doesn't have licensed

087teachers like these ones you buy the by the curriculum or you talking about parents and parents obviously home home school in kids I I'm sure there's some licensed teachers at home school kids but there's different schools howly approach it because I can purchase a curriculum that's a digital curriculum and basically just manage that I might not be licensed in that but I can manage that curriculum so I don't have the exact data but I would say that's more common um than it is to have a full Online High School those license staff members teaching and managing content responding to the assessment um responding to students compared to just working through a digital curriculum better keep going in perfect um so this next one just kind of gives you an overall of your expenditures Administration and

088District support category for ADM um a year behind just because the information isn't out yet for current year but the dark blue is the district and then the light blue is State average and then the green is your District 4,000 so comparable to the district you can see here those costs are lower than the others this one is your total instruction for ADM again dark moving the district State and then here and then you can see this is over the state a lot of these categories and men just a little bit sh um District you say that's related to our special education expenses um yes so said another way because we have a higher special education student population in the average District in the state no we have a we said one and four and

089then we just look at our cross subsidy of what we're spending any want to that's why I asked M but that would be my assumption is when I see that cost actually significantly higher um large special education requirements to meet those Services take a quick look at the Self Insurance Fund then here expenses being dark blue Reven might your overall net position here so when you look you your net position is fairly stable expenditures and revenues have been somewhat um consistent here than both they up there keep well and then 1920 and 2021 are a little skewed because of Co right this is our this is our we're self-insuring our health yeah this is the the reserve for that it's just health insurance right so yeah y well we s a buildings no no it's

090not BNC or anything like that it's just it's benefit insurances so but in particular in those two years where they're lower in there what I was saying is you know those years people underutilized Healthcare most people didn't go to the doctor as much so it built the reserve to an unprecedented level at one point which is right which is why the 2122 expenses are so much higher plan that spend down of that position Mr chair Dr Ward thank you on the Self Insurance Fund on the health insurance are we keeping track of the impact that the call-in Health Service that uh is now offered in the district is making um on the health insurance fund you talking about the healthy yeah um so they actually have been keeping track of that and as part of

091their statistics and what not we just have a presentation of the last committee meeting on some of the staffs so the the short answer direct award is it is having an impact the longer answer is that there was a really really strong positive impact fact at the beginning of the school year because there was a lot of Education that went out in the beginning so the adoption rate was off the chart it probably needs a full year of utilization to really be able to you know kind of Benchmark it yeah okay thank you great question next one um just kind of gives you your net position overall as you look at your expenditures expenses and revenues here just again the swings aren't normal so hopefully 21 22 22 and 23 will be a little more

092consistent of going forward as well as you try and adapt that was a brief overview hopefully no surprises for anyone I know Marcy updates the board in detail I know there any additional followup questions I make a motion to accept itless we're going to go through the 121 pag I think that's what we're going to do all right so we have a motion from director doninger with a second from director spear to approve the 2022 2023 annual audit report and um does that mean we're also the motion included the signed financial statement you didn't want to go through the 121 page I'm good with it I I spe all right so motion includes both any further discussion hearing none uh roll call sarar yes John with appreciation yes yes great I would also entertain a

093motion that Kelly should give some of her winning from the big event Mar um I think uh director boes if I can if you think about the millions that were just reviewed um and the only finding is timeliness when we look at having one business manager one accountant and one accounts payable individual you're looking at three individuals who um I'm looking at marxy because she needs a day off that are managing um Millions upon millions of dollars and you look at all the car's applications and all the weird rules that came in and you look at $200 plus million do worth of building projects and we have no findings other than we need to be more timely in getting the information so um I also want to stay at this table we went through a

094federal audit of our Care's fundings so again hundreds of applications hundreds of data entry with one business manager one accountant one account's payable with not one finding so when you talk about fiscal responsibility fiscal accountability um transparency um is in there it's u i they've done an incredible incredible job and they should be um exhausted like you said there so and I'm very grateful to uh uh Miss REI and fli and Allen Larson for the support they continue to give us it's been a really weird few years to navigate and uh you guys have adapted well with us as well so thank you and I was going to timee in on that too because yes we've had our struggles and thank you so i' get Mercy a standing overation great thank you Mary see you

095next year might as well start nowly all right we'll move along to the approval of the first revision for the 2023 2024 budget as presented by weren't ready for a nap yet we're going to get there um the the document that's in your packet is more lengthy similar to the financial statement presentation uh the presentation that I'm putting before you is really focused on the general fund and the document shows all fund so please let me know if there's any other questions that you have not covering the other funds um I did update on the summary sheet you'll see I updated the the descriptions on there to match the fund balance policy I know that was discussed when we looked at the fund balance policy it was kind of confusing so I did try to

096add the description so you can see the categories of unassigned assigned nonspendable and restricted and the 2223 revised budget was the starting point for our 23 24 preliminary budget so that's what's on this screen here that was our starting point and then this is was the audit which we just went through right that this is a su the summary um that I use versus what's in the financial statements but they match so just a brief brief uh picture for you and then a comparison of the two so the 22 23 revised budget had a deficit of about 626,000 and unassigned and then the actual was that 1.3 million excess that Mary pointed out and I know that seems like a large swing but when you look at all of our expenses that's actually only a

097difference of 2% of our budget so you know when we're talking millions of dollars it's like whoa but it's % of our budget so just want to point that out the community services I wanted to point out also had a projected deficit Mary pointed that out as well but then came in in excess which is good we're getting our programs back up and running so hopefully we can continue you know she noted that you know you really don't they're supposed to be um self-supporting right but not necessarily making a profit there are some of them for example School Readiness that we do struggle she said that we're all in the black but that is one that we are always kind of riding that wave um on the next slide so when we looked at the

0982324 preliminary budget these are some of the assumptions we used 4% increase on the gened formula a decrease of enrollment of 140 adjusted pupil units um an increase in the compensatory and sped revenue and then increase in any labor agreements and related benefits and then contracted transport what's the 110% increase I don't get it so basically our compensatory Revenue doubled because as Alissa noted our free and reduce numbers went up substantially last year our compensatory revenue is based on our free reduced counts so when those go up our compensatory Revenue goes up yeah we said that's an anomaly because you're starting to see it come back down so that's going to be the weird wait so that's a very cautious just you don't want to go too well because it's going of a blip overall

099budgeting so in our preliminary budget we were down the 140 so we were at 5,856 for 2324 and in the preliminary budget the unassigned deficit was going to be a projected uh excess sorry I said deficit and an excess of 91,000 gooll forward to excuse me and just a reminder that when you see the student she's speaking ADM not pupil correct so again we've all gone through that lesson but it's not actual students it's a average daily membership which is weighted differently based on each level of each student so when we work on the when the revision is um being worked on we look at students that's our primary revenue generator generator and then also our staff right those are the big ones so with the students we increased the Jus cuple units by 44

100based on the October 1 count and then we updated the salary and benefits with any known Staffing changes we had and we uh review all account codes and I just to give you guys a little background there's 384 balance sheet accounts 379 Revenue accounts 7,149 expense accounts and the revenue and expense accounts are 17 digits and I did not choose that that's defined by the state how many do you use all of those those are the ones that are active I have way more than that that are inactive one you wonder why it takes so long which count you for this and they all mean so when you you look at those reports from the audit this is perfect because when you look at admins in and structural support those are all defined by those

101account codes each each section means something to the state first one's the fund the second one's the site what site are we at the third one is the program what are we doing are we buildings and grounds are we in in the classroom the third one is just kind of brainer specific is it a grant is it a whatever um the third one could mean federal or state restriction and then the last one is what are we buying are we doing salar are we doing supplies so 17 digits that's my world and if you ask her for one she'll rattle it off of course course is smart and then just to note I don't have it on here but food service we did add last year we received the supply chain assistance and we did

102get that again this year so that was added that was the major change in F service so when you look at enrollment with that adjustment we are now looking at 5900 for adjusted pupil units with this revision how come it says 6500 at the very bottom so that's projecting um all the way to that's 192 y sorry nope put the one before or do you want to continue out question you tell me go back to that first one show this one show 23 24 top yep W so we think it's going to go down another 425 KS that's what the model's showing at preliminary budget um now that we fast forward to this one that those numbers have changed but they are still showing a decline so where do you get those numbers from it's

103all statistical averages of birth rates um our our transition between grades it's a whole bunch of data in one spreadsheet that calculat this the state give to you actually that's I thought I yep I think the big biggest difference too we used to see um you know we'd have kindergarten classes of 500 so if you go all the way back to that chart that Marcy shows now we have kindergart glasses they're just around 400 and so as you watch that 12E trend of they move through the system it's not like all of a sudden they're going to jump back up so there's a compounding Factor when it comes to when you're looking at overall uh per poopu unit ADM but that's the consistency you're starting to see that smaller kindergarten glass now roll into uh

104the Middle School level and we had a little blip so there were about 50ish parents that decided hey I can hold my kindergartener back one year there are current second graders right so we see a large blip in our second grade um but that's not mirrored as the coures the classes have come behind them so there's a lot of pieces to try to do our best guesstimate on setting the budget projection so when we do all of that revise the budget we're looking at a dep uh excuse me I'm used to saying deficit can you help um an excess of 652 th000 in the unsigned and I do want to note that there's a new line on here the restricted literacy incentive Aid so in the past we received that Aid right that was going

105into the general fund but with the legislation this last year they are making it restricted so we have to account for it separately it's not just rolling into the general fund so I just want to point that out that is a new line item on here can we freeze right Mar yeah so go back so the biggest thing why we're all used to saying deficit um so I've been in administration and budgeting now I think 18 years this is the first year we have an excess and our fund balance has increased and the only reason there's an excess in the fund balance is because of our cares and I think what the district has done um thoughtful planning of is if you watch districts around the state they're looking at really massive reductions um um

106as that we call it the car's cliff fall approaches we try to be be very mindful in budgeting and being conservative our budgeting any place that we could um where the state allowed us to supplant we did knowing we'd have to prepare for that reduction of um dollars and so this is the good news is a lot of that thought process and that planning is going to pay off in the end although we're still going to end up when we set the budget for 2425 we're going to be looking at starting it right more than likely a deficit because we have about two just over $2 million worth of Physicians that are in care funds right now that we now have to matriculate back over so that's the the balance that you've been hearing about

107and we've been working on for the last 12 the 18 months as we've looked forward so so as noted the excess in the unassigned reduced to 652 um the ending assign fund balance I just want to explain when you look at the second bullet on each column it's the difference is greater than what the change in on a sign is because that snapshot in the preliminary budget is taking what we're projecting with the budget revision and putting that into that column but then the column on the right is taking a we know what the actual ending fund balances and then putting it in with the budget revision so just want to point that out I know that uh this slide you guys hear me all the time so with this revision our projected fund balance

108would be about 13 million um a little more than a month and a half and the state recommendation is three months so just pointing that out I'm always talking our closer yep can I go um go back to slides again I want to look at when you look at trying to predict what's going to happen with Staffing contracts um all those pieces is if we looked at where we had a preliminary projection and when we're where we're ending up and we're talking over a $100 million budget and we're within 250,000 that's very but it then begs you back to page 12 which again this is a misleading slide still if you're not if you're not in this every day 13.7% is not 13.7% because of the car's cliff fall so you could reduce that we

109need to figure out we're really still hovering right in that 10% range when you get right down to it and that's how we planned our budget with all the federal ins and outs yeah I'm just like anybody looking at this doesn't live in it every day would wonder why there's all that extra money and then there isn't so what's next um I have not ever done a second revision but it been necessary if we had some material uh changes I would do present a second revision to the school board to change the budget to whatever it was you know if we suddenly had a drastic decrease in enrollment or something you know something that would be material then we present a second revision um the 2324 revision that we presented tonight will be our starting

110point for the 2425 budget and then the assumptions again we'll look at for next year is the change in Formula enrollment changes changes in local or other state and federal AIDS and then employee and contract costs are there any questions and I'm hoping that um as we talk about budget we have a finance committee meeting in April I can present kind of an overview of where we're at with next year's budget go ahead I was going to just say now that we have this done um and the audits done now becomes the real hard work of okay let's look at the the Staffing that we have based in car's dollars where is that out how do we apply that across buildings um so that'll be the next busy four weeks with Administration and bringing that

111back to the board level so is I was understanding that the food deal with the state was pretty much going to be a uh there wasn't much benefit for us to be fiscally responsible because it didn't make any difference it's kind of a dollar for dooll thing but is it paid on adms or is it paid on pupils or how do we get paid it's paid on claims and I'm going to that's what I mean so I thought it was like one of those fancy terms you have for third level provider or whatever you just you you apply for the money to get it back it's it's paid on participation so if they I have 4,000 kids eat every day I get paid for 4,000 meals they have to be complete meals then we also

112subsidize our meal program with like all the heartart snacks adult meals catering that's kind of where I'm think about is cu if we're going to lose this car's money maybe we can get rid of a few Thrills my I I have restricted F you can't take from Food Service to pay for there you go typical much for that idea yeah sorry sorry I know I'm joking we're solve our problem all right do we make a motion I make a motion I'll make a motion to approve the first revision for the budget second we have a motion from director spear with a second from director Don linger to approve the first revision for the 2023 budget as presented including the first revision for the budget and the fiscal year 24 first revised budget document any further

113discussion hearing none we do a roll call vote please come again with huge appreciation for the job done yes yes all right motion carries thank you thank you thanks Marcy take the next week off and just tell Heidi you know you're she's hanging out with Kelly yeah all right next up we have the approval of the first and final only reading of policy 104 School District Miss Miss statement Dr H correct so with the adoption of our new strategic plan the mission statement and that strategic plan changes so for those who were just curious of what the previous mission statement was in our existing policy 104 Brer public schools and partnership with our community will ensure our students achieve their individual potential by providing the highest quality programs and resources to prepare them for the

114everchanging global Society is now being replaced with educate and Inspire each student by providing innovative opportunities to create lifelong success and this comes from the work of the strategic planning process that um took place this last year so now we can start to work around that so based on the adoption we need to have it reflected and Pa I make a motion we approve the new mission statement bring second okay we have a motion from director Breen with a second from director joh discussion are we going to try to uh move that uh mission statement in our Publications as they get updated so the expense isn't as great as if we would just cart launch so it's going to be a correct I to be a moving Target over a few months then and you'll

115see a brief introduction to that this evening when we give an update but yes that's exactly where we're heading thank you great question any further discussion hearing none roll call vote please K yes yes yes yes Sarah yes yes all right motion carries thank you and I we bring up for the approval of the revision of M msba policy 506 student discipline and the appendix 506.com uh thank you chair boils uh just uh by way of introduction um an overview why this policy was revised it was revised um because of some legislative action last year um and it expanded greatly to 24 pages long um it outlines um all of the things that you would expect in this policy in great detail and in order to make it more user friendly um we have provided

116the appendix which is um a flowchart if you will um outlying major infractions and minor infractions to um the tenants of the policy and how School administrators might um act in accordance with our policy along with classroom teachers and other um providers of Educators in our building who work directly with students there's also um some examples on the second page of the appendix it is not an exclusive list um but it gives some guidance um and some suggestions about how things fit um within the parameters that we now have in this policy the flow Char is fantastic yeah I'll say again as having the privilege to be second chair to director Hyman on the policy committee we spent a lot of time on this on not as much as you did we get to come

117in and see all of your hard work um but it is the the ability to the way you were able to tweak that second page not just the visual but the that second page to really encapsulate the important elements of what's in 25 pages of what our good friends in St Paul saddle us with right um is is really outstanding work um it was kind of fun to watch it unfold actually during those couple of policy committee where we were tackling it but uh I'll let director Hyman speak for himself but I'm very comfortable and confident with what was put together here only thing I wish we could do M Ross is get teachers get some of the teachers uh uh some uh body cam cameras just to see what they have to put up

118sometimes you know we can talk without data privacy invasions or anything like that I mean it wouldn't be made public but at least you know it amazes me what they have to put up with yeah our teachers are pretty fabulous and I think that's why they keep extending the invitation to see their programs in their classrooms in action because any given day um it's an opportunity to learn and grow a whole class classroom full of individual Learners that have all kinds of needs uh I think I've read somewhere once that the only um person that makes more decisions in a day than a teacher is an air traffic controller and sometimes it feels like an air traffic controller when you're a classroom yeah I mean the classrooms I've been in last year uh the classrooms

119that had EAS it was just the night and day difference between those that didn't have EAS uh so this is you this flowchart is really really great did teachers have input on this teachers will have imput in the implementation right now this is just the interpretation of the policy now the work begins and how we are going to enact the policy um in in classrooms and in different programs across the district our district leaders have seen it and provided input based on what they currently have in practice practice um so there's not a lot of surprises in here for teachers because there are things that are already being used but they site based rather than districtwide this will be the first time that we've had a districtwide clow chart uh that we can provide guidance

120and training and support for talk to quite a few teachers that are ofly frustrated yeah behavioral issues and it seems to me that the common denominator is Maybe is the place to talk about this is it's just the support that they feel like they're getting from the Rosses you know kids can want to make one up throw scissors and tomorrow they're right back in your class and then they're going to try a new program you know or a day after um I just hope that you guys you know you guys know this and I know the state has put this burden on us but I just hope that I just think the teachers need to be protected and the other kids that are there to learn I brought up quite a few times with these

121meetings that if you're scared to death of the so and so over there in the corner that's always after you hard to learn anything when you're petrified every day and then you wonder why they can't go to school I might think I was sick too if I thought somebody was going to use me all day long so just hoping there's enough teeth in this I thought the Heidi about today she kind of you know assured me that it's there and that the teachers are going to get the train they need to protect themselves and the other kids and uh that's good if it doesn't work then I guess we'll have to address this director Ross can I just want you look at the second part of the appendix a lot of our elementary schools have

122spent a great deal of time at site levels we talk about teacher input a lot of the definition of what's a minor what's a major um looking at consistency I feel like our elementary buildings especially through their site leadership teams um some buildings more than others you know have really looked at let's try to collectively Define that let's try to collectively respond to that um you know that's not systematic throughout the system and I think that's what they're trying to do through policy is systematic throughout the system so just want you ask about teacher input is the response on yeah I just was curious if any teachers got put on the committee to help work on this because I've heard from the work is far from done and I think you know at the board

123level we've got to be prepared to support that and I know we are um I think it's one of the things that I have in mind for our next Retreat now that the strategic planning for the most part with the exception of the portrait of The Graduate stuff now that that's behind us I'd like to see us spend some more time on this you know less formal setting to be able to really kind of peel back some layers of this onion a little bit in terms of how we support those Educators from the board on down because this a slip it's difficult right because part of it requires us to push back on people that are threatening to pull their kids out of school while we're fighting declining enrollment so it's a little bit of

124a catch 22 in some cases at least some of the instances that I've been involved in so it's it's it's you know I think there's a lot of healthy dialogue to be had about that sure I was just going to make a motion to approve the um look at what it actually you to approve the revision of the msba policy 506 student discipline poliy okay we have a motion a second so we have a motion from director Breen with a second from director spear to approve revisions of msba policy 506 and the uh appendix 5062 as presented any further discussion allow for the delay for direct Ward good okay we'll do a roll call vote then please Mich yes D yes yes okay motion carries and our last action item of the evening would be

125the approval of the fourth and final reading of msba policy 631 Library materials so revisions we met in policy committee uh I can't recall back the date um but uh took input in the revisions that were suggested during the policy committee with both director Hyman and director Bo in your policy they are highlighted in yellow uh to be reflective the other ones that are in red we did have legal take one final review at this and so any clarification language or um maybe a misquote of a statutory number has been corrected by the attorney so before you is the policy based upon those changes no other feedback was given from the previous reading to this reading with the exception of what was brought to the policy committee as a refresher a couple of the main

126things that we altered at the last policy committee meeting uh there are two primary ones one was on director Breen's suggestion that we make a very clear definition of what the timelines look like as it relates to what we didn't want to do was have policy that tethered us to a very specific timeline of creating a committee and going through the whole process that would suffer from having three or four concurrent challenges at the same time so we we added language to the policy to say that that clock resets at the conclusion of a book challenge then a new clock could start and the process starts all over again so that was the first one and then the second one was we had a lot of discussion at the last board meeting around the uh

127language that was originally in 631 or at the last draft related to an attestation that the Challenger of the book would sign an attestation that they had read the book um we altered that language based on a wonderful suggestion I think from director Mera and we changed that to the expectation is that the individual has read the book um what I would say about that um just to editorialize on my own would be um I don't think that's an unfair expectation when you're asking the administration to pull together a group of 12 to 14 people and have them read the book if you've got a problem the expectation is with the book the expectation would be that you read the book to evaluate it as a whole um we're not going to make you sign

128something that say you did um but if you didn't do it I would submit that um those people sitting on that committee are probably uh going to have a significant feeling about that since they're being forced to read it so uh something to keep in mind for anybody out there that's you know thinking about potentially challenging resources I think it's um fair to go through the same process that you're asking 12 to 14 other people to go through so we felt that that was a good compromise to get to a place where we weren't forcing people to sign something or uh whatever but to still convey that it is our preference that people read something before they challenge it hope I said that all right does that make sense based on there was a third

129one you want director hman oh sure and then the other thing was we removed some redundancies that director Hyman had called out where we were sort of duplicating the same descriptions in two different places in the policy um this is not a h suggestion but should we be saying that the expectation is that the complaintant has read viewed or listened to the book in its entirety what page is that D I think it's because you have video you listen to an audio version there was language elsewhere in the policy that had that yeah there was yeah yeah I mean I I I could give up there's listen is in the policy earlier so we just want to okay because my goal tonight is I think that's a great suggestion I'd like to get Buy in

130from the board to add that because there ain't no fifth reading of this we're approving or not you know unless unless we don't have the votes tonight but um so I I would I would be very much in favor of changing that to make it consistent with elsewhere in the policy where it's not just read but also listen to or good catch director B does any board member have an objection to that okay then that that seems to work for me that's great so those by way of clarification are essentially what we did when we lifted the hood on this thing at policy committee last time back in January than and then the end just the red is clarification from legal it doesn't change any substance substantial portion of the policy it just brings Clarity

131around a word or language or steps or a number that was identified in policy I would like Mr chair oh director Ward sure no go ahead go ahead with the motion I would just like to make a motion that we approve the policy 631 with that small revision okay thank you director Breen I'll second okay so we have a motion from director Breen with a second from director spear to approve fourth and final reading of msba policy 6 31 as presented with one small edit ad language as previously discussed further discussion director Ward thank you Mr chair um I'm not sure how I'm going to vote on this yet because of two reasons I still like uh the original language of the complaint must attest to having read or viewed the material in question in

132its entirety I mean the state statute even talks about that so that that to me is very very important and director Bo chair boes you had mentioned that um you know if uh we're we're pulling together a whole bunch of people to uh review uh a Banning of a book um where somebody has not read the book in in its entirety that's really concerning to me uh video or book um so I just I I would like to see that original language in there and then also I can't find in the policy I thought we Chang this to um um uh anybody in the community could bring something forward rather than uh a parent of a child that's in the school district can you help me with that yeah let's find where it's at I

133know what you're talking about that's page five your paragraph Roman numeral 7 paragraph B is the current language did you hear that John yes I did thank you director Iden um so School District employee student or a parent guardian or resident of the school district is how it's worded now yeah I think it's imperative that we I just think that the parent or the guardian of a student um should should be should be in there rather than uh a resident of the school this week right you know to me it's it pertains to the students that are in the in the school I mean uh so you know I I'm in favor of uh of uh getting this policy done and enacted but those are the two concerns that I have um and I wanted

134to lay them out in this discussion okay thank you director further discussion the same two concerns that we had in August so I guess we I mean I'm tired of getting emails telling me to get off this deal and move on and get to work and get some things done that actually make a difference if we want to drag this on for a few more months I guess we can cuz we have to make a lot of adjustments to that thing so I guess have to send it back to the policy committee if that's what you guys want to do no we're just going to try not well how are you going to make it so we're going to make Michelle's change we're going to make a couple of John's changes you know those were

135all in there and just got taken out well Michelle um director Breen was we just all said we're in favor of it it it's a semantic consistency change right we're not fundamentally changing anything about the spirit of the policy talk about transparency I don't know if I'm a tax doesn't seem very transparent well here's an observation and director word on on your comments about who who gets to bring in a complaint a challenge I I do agree that when we decided to deviate away from having one policy that covers all curriculum this is no longer curriculum that we're talking about it's a free choice book and free choice book between a parent and a child to pick out it's not necessarily the community now deciding on the curriculum for all students it's a very different

136thing because we've taken we lifted that out and made it a different thing and so I agree with you I think we've we've essentially taken that power away from the parents to say you you know your child can go into the library and with your support pick out a book or not pick out a book and that's between you and your child now we've said the community can weigh in on on that and we're going to designate all kinds of time and energy and resources to having a delegated committee do that work so I mean I'm I'm not in favor of that I I think we've made a really good compromise here and I will support this but I think we've spent an inordinate amount of time on this issue and I too have heard

137from people that are super frustrated I myself am super frustrated that we spent a lot of time on this because I I do believe that it should between be between the parent child and the librarian um when it comes to a free choice book well the way the policy's written is up principal and the library if you have a problem with a book and the way this latest copy is it doesn't even say the principal could say okay it just says they have to give out the form so you can go to the next level it doesn't even offer it as an option that you could the principal could just I me I wasn't going to bring it up since we're going to tear back it's up under informal it is what it's up under

138the informal oh it's a different section that process is the informal process which never existed in any codified policy before so now that's there and then let's say that the principal goes through that process with a parent so you're talking about right here on talking about I don't like what the principal did and I want to formally challenge the book so you talking about the informal request for reconsideration so let's read that quick if can I yeah okay request for reconsideration of specific Library material shall be directed to the building principal the building principal and the library media specialist s assume responsibility for processing the request on a formal basis great the building principal shall provide an explanation to the individual who submitted the request with in 10 school days of the inquiry explanation shall

139include the particular selection criteria the material in question met in order be included in the library as support or as an independent reading choice for students in the building so basically it's like we're just going to tell you why we bought the book which of course we all know is a little questionable because all those books that got found that no one really realized I mean everyone admitted dror mura did that they can't go through all the books so it was just a package of books and they didn't even know that book got in there so I mean it's just it's it's fine you guys just just do whatever you want you know and it's like we got to go waste some time on this and get into the real stuff and figure out get

140our students back and maybe work on some more important things so whatever you guys want to do I mean that wasn't going to bring it up but if we're going to nitpick the thing then let's get nitpicking people are afraid to go protest books people are afraid to go raise problems with their kids some of them are in this room that I've talked to with little kids that don't want to upset the teacher because they don't want their kids singled out they don't want the other kids to find out there's a lot to it but you know I think we should just get a vote on this baby and Roll On Down The Highway really might well the motion as presented um doesn't alter anything except the language we agreed to before the motion Mr

141chair director Ward uh thank you and I agree with everything that has been said by other colleagues on the board you know that uh we need to come to fruition we need to come to some kind of a concl conclusion with this I've been you know I in my opinion I've been uh um pretty vocal about feeling that the uh that the person that's making the um challenge should have read the whole thing period I i' I've never wavered from that the whole thing about the representative Spar I excuse me director spear I uh I also agree and concur with you on the between the parent and the child um so I've been pretty on on those things as well um but I know that there's been compromises made and I appreciate that there's been

142compromises made because that's how it should happen um I'm just still just concerned about it so um I'll call the question director Ward yes question um I called the question called the question well we have to vote on the call of the question question no no no it's not you did it I didn't know was going on that takes a two3 vote call the question there's this is a votable thing direct your War just because you called a question that doesn't mean discussion ends it means we vote on ending discussion without further discussion to your point and a 2/3 vote I believe if you look at Robert the question's been called can we aoll let's just vote let's just let's just vote to End discussion and vote on John wants to End discussion let's just

143vote roll call vote on calling the question on the motion yes we are voting on on calling the question yes Sarah spear yes John Ward yes Kevin well yes Michelle Breen yes okay so now the questions called no further discussion we have the motion on the table motion by director Breen second by director spear to approve the fourth and final reading of policy 631 with the one minor language change and this will be the final reading of that policy now we'll do a roll call vote on that DJ D no tman no Sarah spear yes John Ward pass yes yes okay motion passes 3 to2 with one abstention policy is adopted well I believe Mr Mr to come back around I'm sorry I thought you abstained John go ahead no I did not abstain I

144passed okay um am I correct on that Mr chair I don't know my Robert's Rules of Order was in my other [Laughter] pants that's your best one my understanding understanding M Mr chair my understanding of Robert rules that as they uh as we come to a roll call vote uh uh once you pass then it comes back to you again is is my understanding okay then it's back to you director I could be wrong I could be wrong but I I I recall that anyhow so if it's coming back to me m Mr chair is it coming back to me that's correct director okay um I'll V yes okay then amending my previous statement the motion carries forward two thank you director W all right we will move on to uh committee meeting updates um

145wow here's a fun one director Hyman want to update on the policy committee there really isn't much else to add except uh Dr Han b share uh we're going to be uh doing the portra of graduate uh advisory session is going to be scheduled for February 15th correct this Thursday correct Yep this coming Thursday uh and uh we'll be taking a look at what attributes uh we want of a Brer graduate uh what they should be possessing uh that's going to make it easier for them to succeed in life uh and career uh let's see here once Community Education the winter spring guide's been mailed out along with a lot of Adult Enrichment opportunities there's a let's play event a collaboration between the center uh and uh ECF instructors and other community organizations and the

146goal there uh is to get our senior population and our young population working together uh spending a Saturday uh in March I believe if I am reading this correctly from the minutes and an Marie was on the radio uh sharing the information about the Community Education guide and and the opportunities that are available other than that I think that's it unless Dr Han if you have anything to add to that policy discussed we reviewed here at the board table great okay great thank you director Heyman and Dr Han next up we'll do informational with a Briner Public Schools Foundation update from director spear couple things I would share first a huge thank you to those that were able to make it to the big event it was huge successful out at Grand View this year

147um it looks like it will be there again next year provisionally mark your calendars for provisionally provisionally February 8th so 25 what's that 2025 of 2025 and then a couple other deadlines um deadline for scholarships for seniors if you have seniors in your life is February 28th and for the 4A Grant cycle for teachers um with some special request and and programs is February 20th lots of good things happening and they anticipate a record ring year with the big event yeah one of the largest the largest yes numbers are not finalized yet so I didn't say them out loud but the work so more money for scholarships more money for teachers and activities in the classroom okay we'll move on to the equity force uh Task Force update um director Breen asked me to fill

148in for her because I was ask the last one and and she was unable to make it Dr Han you were there as well so between the two of us we'll probably get this right um the main things that we covered in that meeting first was um we got a look at the um High School graphic design um and graphic arts uh classes produced a number of posters um prototypes that that we were to vote on these are posters for Interruption tactics and things for bullying and and other things like that from a student safety perspective so so we got to see um the creative um juices of our of our our our graphic arts kids uh produce some really really wonderful looking posters or about I don't know probably about 15 of them I

149guess so it was a really really hard decision to have to vote for a couple of them but vote we did so there will be some of those and those will be being produced now and being put up in the various facilities training around yeah and then uh the other thing we did was we continued to work in small groups there were categorical work that was going on as it relates to community the engagement in different areas as it relates to different constituent groups that we would like to craft some messaging around uh some of these things so there was like a community segment there was like a business segment there was like a uh and Dr Han can speak to it better than I did some of the groups had completed basically their work

150and then we were kind of condensing into other groups to finish and help other groups that hadn't quite gotten everything all ready to go so we can button that up and have it ready to go anything to add to that no really looking and focusing on the Community Connection Y and then the third thing that went on was um there was just a quick update that they did on the presentation that was done for the inservice day back on January 15th which was right after this meeting that's pretty much Dr I um I've got some concerns uh and I don't want to you know I don't want to poo poo you know anything that you guys are doing within the equity task force it it almost seems like you guys are operating in a bubble

151and you you you've got this gentleman uh who's designing some posters doesn't this have to come before the board I mean I mean you I mean all Community stuff comes before the board why is the task force the equity task force it almost seems like you guys are like I said operating in a little bubble and everything is just and I'm not saying what you're doing is not great but don't you think we as a board have a opportunity to look at these posters to see what's you want to see the banners for homecoming this is a little different I I really don't see the difference it's things that we put up in the hallways I mean if there are three board members on the task force that are part of the process as well

152because John's on there not to correct is it are they open meetings like all the other they are not open meetings they they're not because they're student representation to protect I mean it's a fair concern but I to me you're talking about a poster that's going up that says if you see something say something so if we have you know that's really all it is is just I get it I understand but doesn't doesn't this need I mean there are statutes about banners and Free Speech etc etc I mean uh last year at the MBA convention msba convention they had a a breakout on this and I think they had it this year again as well about approving things so I just have a concern that you the equity task force is kind of operating

153kind of on its own and and nothing nothing gets approved or nothing gets brought to the board uh in fact I would like to have the name changed I'd like to see it called it pass for an equity committee and operates as a committee committee well the purpose of the group is to not exist in the relative near-term to midterm right the idea is yeah the idea is that it's going to conclude its its Mission which was to bridge a gap between some social issues that were going on and to try to find a way to translate into something that we could this is a government entity things don't easy told okay let's the get start this level easy and that's fine I was I just had a concern that all of a sudden things

154are being made no anything that would be like if we were telling staff to do something specific then there would be a recommendation around that but it dovetails with insert of stuff that's already part of the normal course of what they go through that's within teaching and learning or or staff development I should say I think if it affects to that's something different I mean that's how that's how we govern Banner well banners could affect policy but I think you know everybody that makes banners is looking at policy to make sure it fits within that okay I would hope yeah I mean because keep in mind we also have student groups student Le groups that do different things um for various I mean there's there's literally dozens of them and at any point they're putting

155up signage or whatever or maybe they're putting up signage for um um as Johnson's play that's coming up right that doesn't come before the board I mean it's it's I I guess I don't see them as as really intrinsically different from each other it's informative only because this is a task force that's you know clarification so when a question specific to the the posters if you look at our bullying policy um there's certain things we're looking at is how do you interrupt buling so we had a presentation over a year ago at the request of both students and staff of when I'm struggling with this what is some language I can use what are some things I can do and trying to do that consistently so really the the they're called interruptor posters are a

156reflection of what's existent in current policy that's already been adopted um it's really looking at elevating student voice and why was it a student group that they they chose to come to the task force is they knew that this was work that they were trying to do we if you look at the last report that came to the full board it was about student safety so uh Aon carard who's been leading and actually just as in the middle of a dissertation doing lots of student interviews and student voice actually presented that at your board retreat and so that is a reflection of the work that's coming so um I don't see anything that's unusual about it or out of the ordinary as a matter of fact I think it's a quick visual that gives both

157staff and students language that can be used um the creativity came from students giving us the language and the ideas question there was a question M uh you know I'm sure you guys I mean the task force is doing wonderful things the task force if you look at that framework that was presented with all the working buckets the last piece of that is community because the rest of it is really looking at all embedding into curriculum and policy which there's the DAC that does all the curriculum pieces as a scoreb you'll be governing the policy so the last facet framework that's really taking some intentional work to to bring a collective group from the community and students together is that Community Connection and that's the last B that they're working on so the anticipation is

158that that task force is going to be ending this year because all of the work is embedded in the current work that's been approved and govern through poliy okay that's wonderful clarification welcome thank you all right Marcy's still awake back there we'll we'll have her come up and do the Business Services report anything you should share just barely in your board um agenda is the financial report the only thing to note is per usual the community or excuse me um uh some of these differences will be addressed with the budget revision so you'll notice that this still has the original budget the revision will be presented in the uh January February report so it'll be two months delayed if that makes sense and then Dr Han stole my thunder was going to bring up the

159MD fiscal review and I just um wanted to point out that that is all transactions so payroll transactions and accounts payable and we do have three staff in the payroll department as well and thank you to everyone because yes we can sometimes be a little nitpicky and it I'm sure it's rather annoying but in order to follow those guidelines that's what we have to do um and then in your packet is the enrollment report and since the beginning of the Year we're down 53 students the 5year average is 70 so we are doing we're tracking better than we have in the past sounds good and then you can see that I added the revised budget column so you can see what those numbers look like in comparison to our Cub any questions thanks Marcy thank

160did very much superintendent because I want to make sure we stay here one time what Thunder you wait give you some thunder so we have that that be great let's the lights we include this in our packet we did not that's the lightning and thunder that we're referencing so to director Hyman's Point what are we doing with our new Mission um statement for the district Michael as a superintendent is any report that you receive from me is going to tie directly back to our mission and to the Strategic plan that that's been adopted by the school board so very simple I don't think anybody can quote our Old Mission but even in practice with our first uh we practice with the foundation educate and Inspire education is all academics and the things that we do

161for the achievement of our students but we know that that's going to be uh propelled to success when we Inspire our students so all the things Beyond is the academic subjects so when you think about this we are teaching children not subjects and we're leading people not projects we will work alongside those we serve with a commitment to educate and Inspire each student but by providing Innovative opportunities to create lifelong success your strategic plan goals you heard a report tonight specific to academic achievement we've adopted vast bridge where you will hear benchmarking data from fall winter and spring and we'll be able to Overlay that as those years come as we move forward in presentations to the school board we'll make sure that there aligning with one of those four goals again we have safe

162facilities we have the strengthening the financial position of the district and the safety and wellbeing of our students and staff trying to give highlights so educate uh I could click on this and I'm not sure if the sound will work but making learning fun I was sent an example um you can think eron carard we had a young student who got excited to understand fractions you talk a lot about percentages and fractions director Don linger here's a fun example from one class if it plays no now I need to access now you like me I do but it was working before so we'll go back to that one anyways they wrapped to fractions so one student when he finally got the idea of what it was he created a whole long wrap the class did

163a back be to him and the whole class participated February is our love to read month so when we think about giving lots of opportunities to read um we're searching for guest readers you probably had lots of imitations to see that uh some exciting things happening at Forest viw when you look at how we're instructing math rather than just doing remote um and memorization we actually are creating thinking classrooms so they're in groups and they're doing problem solving and applications so if you'd like to see some new approaches to math and that's how it's being handled I highly encourage you to go to Forest VI Middle School inspiring students so robotics when you think about technology and Innovation so Friday night the robotics team was still late at binard high school working as the prepare

164for their um uh competition this Saturday they're going to be hosting 23 teams over at Riverside so if you want to see some Innovation and action that's a great place to come see it uh this past weekend our Early Childhood Program has well as the high school FFA hosted the sweethearts dance why do I bring these things up one I was at the high school Friday night and I saw amazing things happening between student supporting students um we had a student uh that fell ill and one of our students I'll give a special shout out to Ellie Hoffman Ellie Hoffman raced alongside and just really nurtured that student took care of that student Early Childhood we got to see our young families and parents and Guardians and their kiddos just be in the school experience

165and um have a special evening together uh activities that are happening our Nordic skiers both boys and girls swept the Section 8 championships they're moving on to State our girls Alpine team is also headed to State this weekend and our kicksters talk about a legacy um that's well known throughout the state um they're heading off to uh State and we have a send off for them this coming Thursday so lots happening in education but a lot happening in Inspiration as well to make great things happen for our kiddos and then that's your one pager just to continue to remind that these are the things we're going to continue to focus on and our core values and where we're headed with outcomes so any update that you hear moving forward will always be tied directly to

166our mission and the goals we've set forward as a board any chance I can play the rap yet if I didn't have to pull up my email publicly can you get rid of the screen all right it's really really good I'll send it to you but it would be really fun for the it's pretty fun to hear a kid wrap to fractions um so talk think of it think of mro I mean all those yeah they had all that stuff you were all we all knew all those deals in our heads right but this little kiddo and then you put the technology back back beat and the whole class participating so you're all going to get an email but I really appreciated uh the class sending see the 11-year-old little guy that was uh practical

167homes and stuff last night he he won some things he's been working on it you can't play sports so he started practicing when he was 8 he's 11 years old and I'll tell you what this kid he's going to be TV soon I don't know he's 11 years old he was like a end this is little little was pretty cool so that's my update good job thank you you had it thank you let's move along to director update reckon okay I just have a little thing I want want to say this really kind of piy back um bless you Dr Han talked about um my family my immediate family had five children who attended frer public schools and each of them were involved in a variety of extracurricular activities that taught them leadership skills um

168teamwork commitment and gave them a sense of community sitting in this chair I constantly reminded of the extracurricular activities that reer public schools offers to our students so I want to give a shout out to all of our coaches advisors volunteers and the countless number of people who work behind the scenes that dedicate their time and energy ensuring our students have opportunities outside of the classroom that build confidence and character thank you director bman director Heyman uh before I came to the meeting tonight I caught on TV uh obviously uh there's a new legislative session going on and one of the discussions on the first day was SRO discussion and what they're going to try to push for is they're going to try to push for uh sro's not being a district employee uh they

169want to Define in more detail holes that can be used by teachers and SRO and they're going to put for a lot of additional training in this area so they're they're talking about it already uh it's the first day so we may see some some new things regarding Sr so that's it thank you very much Director D I don't have much to say but if anyone's got you know relatives neighbors any of these little kids that are missing school you can help them out give them a ride to school help help those folks that are having a tough time and maybe sit down with the kid and you know work with them a little bit because those Middle School numbers are a little concerning and I don't know how those kids ever catch up and

170it's sad because if you get too far behind we all know what the results are they're not very promising and so I'm going to Snoop around the neighborhood myself see those see rides their Pikes know day hey school try officer D try officer talk to our County Commission yeah actually you probably if you you you have access to large Vehicles you could do dog catching at the same time drive a school bus in the morning and do catch in the afternoon great thank you director Ward you're muted he's muted thank you for letting me know that thank you Mr chair and actually uh director daringer um can help with as he suggested with attendance and I think uh when we offer incentives to people uh they respond real positively so if a uh high school

171graduate has perfect attendant maybe they could get a free Chevrolet I don't know see the USA in your Chevrolet director Ward so uh the other thing about about raising money is if my piece of uh cake or pie or whatever is still there um I think we should have an auction on that not just give it to somebody so L save that put that piece in the freezer for me will you um so also congrat congratulations on the big event uh I heard obviously I wasn't there but I heard it was a huge success and so for all those involved uh congratulations and two more things um um I wanted I wanted to bring up and I've talked to some of you about this already I want to look at the possibility of having a

172student rep on the school board and um if we have our April Retreat I want that on the r on the retreat agenda um I I really uh want to uh look at that possibility a third of the school districts in the state of Minnesota have a student rep on their school board and they prove very valuable so um I'm going to propose that and I'm going to I would like to have a discussion about it and and put our heads together about it the last thing I will say uh is you know we've had some tough time in this District lately uh with some deaths some terrible deaths and um and just lots of U sad things just tough tough tough things and when I look at how this community has rallied behind those

173that are hurting how our school family has rallied behind those that are hurting and supported them and loved them and prayed for them and cared for them it gives me wonderful uh a wonderful feeling so God bless you all and thank you for helping those that are you know seriously hurting um and I just wanted to make that comment thank you director Ward director SC don't have anything tonight thank you it's down to just little old me um Mr Freeman I'm sure had you know going home early was the better part of Valerie probably took off already but I just want to say that these have a smell you can smell they do it's a good smell and we've been sitting here for two and a half hours so I the April Retreat I want

174a no site uh examine a policy on no Suites before the board until we can do you have a date on that April retreat no we haven't talked about that we'll throw calendars around on that that's really all I have as well so um that was just great to have those kids in here that Pro start stuff is really cool all right and then you can see the future meetings for yourself tonight's meeting is on here we have port a graduate advisory meeting at 4:30 on the 15th d meeting on 20th 21st curriculum and instruction debat staff development meeting 27th is the special is a positive special school board meeting Lord willing that will stay on the calendar uh then we just have uh student support services and commit and activities committee meeting on the

17528th uh there is no school board meeting in March as of right now March 19th Equity task force meeting there's also an equity task force meeting tomorrow uh it's not on here and then we have long range planning committee on March 27th and the finance committee your next meeting is on April 2nd and that is believe everything John work you there yes are you going me back for that April yes okay I'm just curious no go get him what is he talking about you're the vice chair you're the vice chair go get him I know I just want to know if I have to come long with Lord no you're not going to okay all right I would entertain a motion for so make motion right so we have a motion from director Hy with

176the second for director Don to adjourn any discussion hearing none roll call vote I nailed all of those tonight didn't get much else a roll call to to quit everything because yes yes yes yep yes okay uh motion carries we are adjourned