001Okay, we'll now open the March 2026 school board regular school board meeting. Uh 1.1 roll call vote. Everybody is here tonight. 1.2 recognition of visitors and guests. Um welcome to everyone here and watching. 1.3 pledge of allegiance. I pledge of allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Okay. 1.4 correspondence and recognition. We've had no public participation requests. Recognition of students, staff, and community. Okay. Warthington Middle School and Warthingington High School Music Department. Congratulations to our middle school and high school music departments for the opportunity for students to participate in all state ensembles and ACDA honors choirs. We are proud to have had three students selected for orchestra, five for the Minnesota Allstate
002choirs, and six for the 9inth through 10th grade honor choir. Well done, Trojan Wrestling. Congratulations to Dominic Larson on an outstanding season, including his 60th career pin, being named to the Big South allconerence team, and calling qualifying for the Minnesota State Wrestling Tournament. Additionally, three wrestlers earned medals at the section 3A individual tournament and the team achieved gold level academic honors with a 3.552 GPA. Go Trojans. Trojan Gymnastics. Congratulations to our five gymnasts who were named to the Big South allconerence team. Awesome season. Trojan girls hockey. Congratulations to Brea Johnson for being named to the Big South allconerence girls hockey team. WHS Student Council. Way to go WHS Student Council. Students raised and donated over $4,000 to the Nobles County Toys for Tots campaign. An outstanding show of generosity and community spirit. Uh WHS Business
003Professionals of America. Congratulations to our WHSBA chapter on a successful Minnesota state convention. Rut Ramos designed the winning Minnesota state pin for the national BPA convention. 10 members competed with Pier Hatu, earning seventh place and serving as the runner-up alternate for nationals. Well done, Prairie Elementary and Intermediate School. Amazing effort by our K kids and students at Prairie Elementary and Intermediate School. Together, they raised 5,000 $63710 through their annual coins for cancer campaign benefiting the Children's Miracle Network at Sanford Children's Hospital. Congratulations on the job well done. WHS FFA. Our WHS FFA chapter hosted its annual banquet with over 200 attendees, celebrating a year full of accomplishments and recognizing student achievements. We look forward to the upcoming competitions in the Minnesota State FFA Convention in April. The Trojans's 1976 girls basketball team. The WHS 1976
004girls basketball team was honored at the Minnesota State girls basketball tournament in celebration of their 50th anniversary of the first girls state tournament. As one of the inaugural teams, their legacy continues to inspire. Five players and coach Kyper attended traveling from across the country to be recognized during a halftime ceremony. Congratulations on being pioneers for women's athletics. Trojan boys hockey. Congratulations to Dominic Povvel for being named honorable mention all conference in the Big South Conference. Okay, moving on. 2.0 approval of agenda. But before we approve anything, we got some additions to our main agenda. So 5.711 will be the non-renewal of Lindseay Schumacher. 5.712 is Taylor Husman and 5.713 is Lori Crowley. So we'll need a motion to approve the consent and main agenda with additions made. Do I have a motion? >> So moved.
005>> Okay. Motion by Lori. Do I have a second? >> Seconded by an. All those in favor of the motion with additions to the main agenda say I. >> I. >> All those opposed? Same sign. Motion passes. 3.0. Approval of minutes. approval of the February school board meeting minutes and school board work session and committee meeting minutes as well. Do I have a motion for approval of minutes? >> So moved. >> Second. >> Motion by an seconded by Matt. >> All those in favor of the approval of the minutes say I. >> I. >> All those opposed same sign. Motion passes. 4.0 consent agenda. Do I have a motion to approve the items under the consent agenda? >> So moved. >> Motion by Eric. >> Seconded by Aaron. All those in favor of the items
006under the consent agenda say I. >> I. >> All those opposed, same sign. Motion passes. Okay. 5.0 main agenda. 5.1 monthly financial overview. Carmen. um in front of you the revenues and expenditure report for the period ending um February 28th of 2026. Um you will notice that um the budget numbers are the revised numbers which um Ryan will be presenting here in a little bit this evening. So this gives us a much clearer picture of the budgeted and our actual expenditures. Um you'll notice in our total operating funds um the actual for this year is 61.43% compared to 61.73%. So, we're right on target um kind of as we move forward um with all of our um revenues and expenditures um going into this um new year. Um our expenditures um basically the same for
007our um total operating funds. We're at 56.75% compared to 60.4 um last year. One thing that is not in the expenditures yet is our retropay for our teachers. That payment was just um made here. So, it will be on in the next um board meeting on the mark um expenditures and then we'll see that and then that will just give us a real clear picture of where we're going to be out the rest of the year when we have all those expenditures kind of up to date. Okay, any questions for Carmen? Okay, everybody's good. Okay. 5.2 to approve the second and final reading of policy 209 code of ethics. Joel, >> yeah, just another reminder, uh, policy 209 is the code of ethics for for board members. Uh, again, as we have, uh, been going
008through all of our board policies, making sure they're all up to date. This is one that we had found, uh, a number of revisions had been missed. Uh the most current revision was in the mid 2000s and as we went through the review process uh there was so many parts that were so far uh out of alignment that uh again as we had talked both last month at committee and at the board meeting it's our recommendation that uh the school board adopt the model policy 209 from MSBA um starting fresh with the most recent version and then from here on out we'll keep up on current revisions. Uh again, this policyy's gone through two committees and a board meeting without any recommendations of change and so we're recommending approval this evening. >> Okay. Do we
009have a motion to approve the second final reading of policy 209? >> So moved. >> Motion by hand. Do I have a second? >> Seconded by Lori. Is there any further discussion? All those in favor of the motion say I. >> I. All those opposed. Same sign. Motion passes. 5.3. Discuss slashapprove the softball field improvements bid. Josh. Yeah. Uh the first thing I'd like to say is this one normally would have gone to operational, but we had the bid opening last Thursday, so we did not have a chance to get it to committees. I believe it was shared in the board packet, at least the first three pages of the recommendation. Um we had five biders for the project. They ranged anywhere from um about $3.1 million down to um right at $1,68,000. Um I
010do have up on the screen there, these were the estimates. If you remember the board, you guys had asked us to go out and try to seek some different opportunities in terms of natural gas versus all turf or partially turf. So the initial uh numbers that we were using were anywhere in that 2 million for natural grass to 2.4 if we went to an all turf surface. Um note that this bid that we received, this is a high majority of the work. So this includes all of the the field work, the dugouts, the fencing. There is separate um numbers that would include some of the turf work. Um the turf for an astro turf, this would be an all field um not just a partial field would be 26 $268,000. Bleachers would and press box
011would be 102 almost 103. And the field lighting uh is coming in at the highest cost of 188 and originally that was actually budgeted in the 345 range. So definitely some favorable bids. And then there's a $30,000 scoreboard. So to complete the total project, we're at a1,610,000 to1,610 $249 price tag. And that would um actually be kind of the highest quality turf. There's two different versions. It would be the soy turf, so it would also give us the opportunity to show the a community we're partnering with them. We would also be one of well we would be the first uh soy field in Minnesota which in our opinion would be a which would be a huge benefit. >> What was that number again Josh? Your final bid >> 1 million >> 610,249. >> Okay. >>
012And that's for the all turf bill. >> That would be all turf >> the whole thing. Okay. And I believe Josh if you could share what is that dollar amount in the dark blue not at the very bottom but up at the top where it says construction total an alter field originally had been estimated at uh uh 1.8. >> So like around the bases and everything that's all turf >> what was that >> around the bases? >> All of it. Yep. Oh >> y infield. Um they actually one one of the astroturf options is even in the batter box and catcher and the um pitcher area. It's a different product that's removable so we can replace that easier where there's going to be more wear and tear. >> I just know there's been some concern
013about sliding in the bases on turf. >> Yeah. And we did want the board to know that this again, this typically would go to operational. We could vote tonight. If if you guys need time, we can bring this back in April. We were excited about the favorable bid, so we want to make sure we got it to the board tonight. But you do have time to think about it if you feel you need to. We've talked to IC in terms of of the timeline. If it were to be in the April meeting, we still have time, but we also wanted to bring it tonight. project is currently in the uh permitting phase now. Uh that happened today. Uh IC reached out to the state. Um they don't believe the state's going to get super involved
014in the permitting. Most likely they say it'll they'll kick it back to local permitting which actually makes it a lot easier and a lot quicker. Um so that is what will would happen in the meantime. They're still hoping for a potential um miday uh groundbreaking. That's the the timing right now. whether it gets approved tonight or it gets approved at the April meeting. >> Out of curiosity, what do those figures below the construction total consist of? Like the 340,000 and 88,000. >> Yeah. So, some of that is ICS's fees um to to to manage the project which we've been paying on. Um we've been paying a set amount every month. So much of that has already been paid um and and that's taken care of and then there's some contingency costs in there just in
015case something would happen. >> And there is a possibility of maybe not a lot but a few other grant dollars. Yeah, I've been out there um and I don't want to speak for anyone because I haven't gotten full commitment, but I have had uh conversations with multiple entities that have some um some of their own interests in this field. Um those opportunities come to us if we do choose a soy field. Uh and so um those are exciting as well where we could have some part local partnerships. Uh and I think the one thing that we can say is that if the soy field is also chosen um that we've talked internally on uh allocating a set number of dollars out of the the profits from the egg lab um being able to share some
016of those profits that our own students um both at Minnesota West and at the high school had a hand in. Um we feel like that's a a natural place to spend some of those dollars too. Um so we want to make sure that they get to be a part of the partnership as well. Okay. Well, it's discussion or approval. Um, >> Mr. Chairman, I move to approve the softball field improvement bid with LT Companies Parkway Construction. >> Second. >> Motion by Matt. Second. >> I'll second the motion. >> Okay. Darlas out. Go Darly. Darly, you had seconded it first. So, Darla seconded the motion. Is there any further discussion? >> Yes, I have lots of questions about the toxicity of the astroturf. I've asked this question repeatedly. It's something that I am aware of with
017the regular turf in terms of the extreme temperature in our community with the low temperature and the extreme high temperature that the amount of chemicals released onto those on on the field. Um I haven't been able to find any research about that in terms of the soy turf. And so I would like more information about that before I have to make a decision because I don't think it's very safe. Further, I do want to discuss further this sliding issue on an infield a turfed infield that seems very problematic in terms of injury. Um, you know, I understand that I am not an athlete and I'm not someone that ever has done that, but it does seem like there would be a significant amount of friction versus dirt in field. So, I have concerns about that.
018I also have concerns about the water drainage off of this and the toxicity of the groundwater through all of that. Um, things. So, you know, I continue to be of the position that I understand we need to do something about a softball field and I continue to support the idea that it is a Title N problem and that we need to do something, but I am still adequately uh not adequately um feel like I understand if we're making a bad decision, an unhealthy decision, a toxic decision for our community by putting a turf on there. and I so for that reason I'm continuing to support grass. >> Okay. Any further? >> There was discussion at some point that the entity would be here tonight to ask those question answer questions with the astroturf the soy
019turf and they're not >> they're not here. No, not today. >> Okay. No, we've we've done extensive research on our own. I can I can address some of them um hopefully and I I don't know if this will be enough to answer all your questions. Um we haven't been able to find any adequate research um out there that regardless of soy turf versus other types of of astroturf. And so, um, truly more and more entities are are utilizing this as a as an access opportunity, um, because there hasn't been the the research out there, the validity to the research that shows that playing on that surface has the toxic um, nature uh, that goes along with it. In regards to the the heat piece, um the one thing I can tell you is that the
020product that we're proposing today um actually has less of the black plastic rubber fibers in that as compared to what we have on Trojan Field right now. Um and so it truly feels and looks and plays like a more natural surface versus even what we have on Trojan Field right now. Um and then the last thing I can say is that in I know that you're talking about the toxicity of the of the runoff. What I can say is that the water is intended to run off quickly, right? So, it doesn't pull, it doesn't sit, it doesn't absorb um like it would on a natural plane surface. And so, you know, you've got kind of two things to weigh. Is it the the is it fertilizer and and those um weed killing chemicals that that
021is not great? Is it the plastic from the the soy turf? Um the one thing we can say is that we do feel like we're being a little more environmentally um cautious with the the soy turf knowing that instead of using petroleum oil, we're using a soybased natural oil in the making of the backing of the plastic. >> So the the grass piece itself is not soy based, just the backing. >> The backing the piece that holds it all together, the part that lays on the ground. Yes. >> Any further discussion? Mr. Chairman, a question on the the uh the grading of the entire complex. Is is the plan to the remainder of our parcel prepare that for the next field or will there any of that dirt work be done as a part of
022this project? >> That was all a part of the bid. So the entire square block that we own will be graded and flat. the the rest of that green space will be allowed to be used for other activities and be smooth and safe and free of bumps and divots and holes and all that that are out there right now. >> We have talked internally about potentially at least running some type of irrigation on the the nonsoftball side so that we can keep that nice for a potential soccer area, just people using it. That's not part of this bid, but is at least in conversation with the city regarding where their water lines run. Mr. Chairman, I think it's an exciting opportunity to engage in a soybased product. There's 186,000 acres of soybeans growing in our
023county. 86 of 87 counties in our state grow soybeans and there's uh 10 million bushels of beans produced. Our soybean plant at Brewster is one of the top three plants in the nation, processing locally grown beans into oil in our effort to use less petroleum based products from nations that hate us. And this is an opportunity for us to use a locally based product. And I think the opportunities of getting dollars from our egg communities, our egg uh partnerships are really large. >> I agree with Matt. We have a motion and a second. >> I Mr. Chairman, a couple more questions. I I want to be clear that I'm not opposed to the idea of Sway. I just feel like I don't have enough information about it. Right. I I understand the points that you're
024making and and I actually agree with you. I think it's a great opportunity to partner with our local communities. I feel like there's a lot of information about astroturf that is not safe. And so I have concerns about putting in a product that we don't know what it is. There's been there isn't any research. Perhaps we participate in this research. I understand that also as an opportunity. Can someone also speak to me more about the purpose of putting turf on the infield as well as instead of dirt? I I'm not 100% sure I understand why that's a thing. I think as we looked at some of the bidding process of softball field in in in general just the size of that it it truly based on the bidding just made more sense rather than to
025try to break the two. So it becomes a discussion about is the board is the district do we feel that a that a turf type option makes more sense or all natural. I don't think that splitting the two makes um a ton of sense in terms of the project itself and truly when it comes to agreements even that we currently have with the city when it comes to like the baseball field you talk about like the sliding aspect of it in order to make an agral lime infield truly playable and truly safe the amount of irrigation the amount of time the amount of maintenance that will be a potential increased cost that's ongoing I don't disagree that if if a agralime field is constantly maintaining to the highest level. It does play slightly different than
026an than an in infield that's turf, but I think the idea of making it just one solid product. We had some conversation with both turfing companies regarding kind of that overlay of play where the infield if it's uh natural, you're going to get some of the rubber pellets and some of the aggra line vice versa playing on both sides. So, we just had some conversation. Does it really make sense on a field the size of a softball field to to switch the two or do you just make the decision to go one or the other? Mr. Parish, just to also be super clear and and and transparent, the the soybased product will be in the outfield. Um the the the project that we're proposing here this evening is what the company's name is AstroTurf. They're
027calling it their college level series. So this is a um a setup that they've done across the country. Um not necessarily with the soy outfield, but they make the soybased product exactly in the in the oil based as well. Um but the infield surface will be a different type of astroturf product. Um it's a shorter cut of of of artificial turf and so it does allow it to play more natural. Um, it allows when you talk about safety of sliding, it's it's less friction because there's less material. We truly have tried to put the best plan together so that that surface is is a high quality surface that we hope our kids love playing on it. We hope the college eventually wants to play on it. We hope our neighbors look at it. You know,
028outside of the last 3 days, we've could have played on Trojan Field all winter long cuz there just hasn't been any snow. And it absorbs so much heat and it melts off so fast. And so, um, we truly believe that it's an opportunity for our own kids with access as well as an opportunity to to showcase our our area. Um, as I was meeting with one of the entities that looks to potentially partner with us should the board decide to do a soy field, um, I had shared that many of them had not been to the Warthingington area before. And our our vision is that we're going to see little league tournaments want to come to Warthingington with three fields in that space with no traffic that goes through it because we've we've we've vacated
029that road, put that new concession stand and restroom area there. We can walk across the road as a family, have a park with a with a a great spot to have a picnic, we can swim in the lake, we can go get ice cream at the beach nook, and truly we can we can showcase this as a spot where um hopefully people want us to host these events and and really experience kind of the great things that we have to offer here in town. So, while it's an opportunity for our own kids and the access, we truly feel like it's a regional um opportunity as well. Not that we can't do that with natural, right? It just allows for greater access because if it if it storms on a on a tournament day at 8
030o'clock in the morning by 10 o'clock we can potentially play whereas on a natural field and Josh you can correct me if I'm wrong as our internal baseball guy you get enough rain you might not play on that field for 2 days and so truly we've tried to take all those different aspects into account knowing that this opportunity just provides the greatest access and uh the best way to showcase Worthington. Point of clarification, the outfield is soybased. Is the infield part also soybased? >> This infield is not. And only because they do not make that style of turf with the soy backing. So all it'll be green. >> It's a thicker thread, but it's shorter. So it plays more like a true aggraion type field. >> Sure. >> Yep. >> And that inside part would
031be brown. >> Correct. Correct. So essentially it will really be three types of turf. You'll have the green soybased turf in the outfield. You'll have a brownish kind of like the color of my phone um infield that uh is a shorter cut um lays a certain way. So again allows for for better play. And then as Josh had shared, batters boxes, pitchers mounds around first base, those will be pieces that get cut in and that that's even a different type of turf that's even more um more dense so that it can withstand the the pressure of constant foot traffic. And then because we're going with that product in the bid, we we get, I believe, three sets that you can take those out, throw them in the garbage, and new ones come in, and we
032have those right on site. And then we can always purchase more as needed. But we could potentially need those once a year, once every three. We obviously won't know until we see how much that field gets used, but the bid does come with sets of replacements in those hightra areas. Okay, we got a motion and a second. All those in favor of the motion say I. >> I. >> All those opposed? >> I >> motion passes. Okay. 5.4. Approve the city maintenance and scheduling agreement. Joel. >> All right. On a similar topic, Chairman Bloom, uh we have a uh a new agreement with the city um coming and this is specifically for the maintenance and upkeep of the baseball field out on the Cellshine campus. I'm just going to highlight a few things that go
033into this agreement. Uh the city is going to be responsible for maintenance and preparation for the three baseball fields located on the 518 Middle School property. Preparations include watering, mowing, weed eating, dragging, lining, pitching, mound maintenance, cleaning, trash removal, and minor maintenance on all that uh parts of the facility. That will start um at the uh approval of this agreement and run through the entire season, playing season this year. Um the city will provide all maintenance equipment for these preparations. The city is responsible for the uh scheduling of the events and ensuring that fields are ready for play. On our side, district 518 will provide all of the a lime needed to properly maintain the infield portions of the fields. Uh 518 will provide the paint used for lining the fields. 518 will provide necessary
034funding to make repairs to the actual physical facilities. And uh District 518 in all of this would reimburse the city of Warthingington the sum of $13,468 for the services listed above, which is a 10% increase from the previous agreement. >> Okay. Do I have a motion to approve the city maintenance and scheduling agreement? >> So moved. >> Motion by Ann. Do I have a second? Second. >> Seconded by Matt. Is there any further discussion? >> Um just quick I was just noticing so it was going to cost 13,468 as our board packet says. I just was looking at the agreement and the number on 8 is 14749. So I don't know if that's a difference or what's included there. >> It it should be the 13,468. Um there was two numbers that got sent out.
035The city had originally sent the higher one. Okay. Then sent a revision for the lower dollar amount. And this is a um and they did that because they were um charging us the same with the agreement they have with the college on their field. Okay. >> So they wanted to make sure they were equitable with both entities. >> So I apologize for the confusion. >> Thank you. >> Okay. We have a motion and second. All those in favor of the motion say I. >> I. >> All those opposed, same sign. Motion passes. 5.5 approve the budget revision. Ryan The original budget was presented and approved last June. Many things were fuzzy and unknown at the time, such as our student enrollment, new teacher contracts, tax revenues, construction projects, and the compensatory revenue. We're now eight
036months through the fiscal year. Things are becoming more clear. So, you have four columns in front of you. The 24 school years on the left, 25 is the second column. Third column is your initial budget and the fourth column on the right is the revised budget. We're going to focus on the two right columns revenues. Uh general fund first line um there was a formula increase of 2.74%. Which is uh $200 per pupil unit but we were down around 100 um pupil units this year. But we do get declining enrollment of 28% of that back. We had um lost 425,000 in ESSER funds, but we also got our compensatory hold harmless back which was an increase of just over 3,4.7%. food service. Uh these are based on the meals served. Um we're trending at a
0375% decline in lunch sales and 8% decline in breakfast. Um we think this correlates to the um loss of enrollment. So that decreased 3.8%. Community service uh not a lot of change. AB federal funding is up 60,000. Debt redemption uh increased to 4.8 million. The initial budget was based on last two-year trends. Final numbers we don't know until after the levy in the fall. And what adjustments the state may have. The adjustments are based on updated tax collections and estimated student numbers from prior year. construction fund minimal interest revenues uh 5,180 student activities uh variable is treading upward similar to last year we may get a few extra dollars from the band trip fundraiser starting at the end of the year for next year expenditures we analy or analyze and updated the bigger swing items
038like salary and benefits site projects, repairs and maintenance, utilities, snow removal, etc. Uh increased the general operating fund or general fund operating uh 2.6%. Transportation was initially supposed to be a 15% increase. It's trending towards more of a 12% increase. So, we lowered that to a $2.4 million budget. And the capital expenditures uh are your approved capital projects LTFM such as the high school elevator, gym floors, the prairie roof. Um your total general fund increased uh just over 1% to 64,85,000. And those costs are your prairie roof, your iPads, uh the start of your high school gym project, and the costs of the softball fields until the end of June. There will be some rollover costs next year. This all not going to be paid for this year. So, um those total costs were 4.8
039million. Um food service slight increase in food costs. Um salary and benefits uh we increased it to 3.74 million. Uh community services 2.15 million. Total operating funds 70 million 695,000. uh debt redemption. There was a retirement of the 2017 A bond and finalized payoff. I'm just going to read you the explanation from our financial advisors. In August of 2017, the district financed the ALC and gymnastics spaces using a mechanism known as certificate of participation COP. This series 2017 COP financed use lease levy proceeds to make future payments. The local voters allowed the district through 2019 referendum to refund or refinance the 2017 cop with the series 2019b issuance. Why? This enabled egg taxpayers to receive the egg credit versus the cop where is not allowed. The revised budget for 4 year 2020 showed an escrow
040amount of 11,538 set aside to make the remainder of the callable principal of the series 2017 cop on February of 26 remaining principal and interest payments prior to the 2017 COP call date. The US Bank escrow used 8.7 to com million to complete the 2017 COP refunding transaction and officially retired the 2017 debt. The revenue for this refunding was placed into the district revised budget in fiscal year 2020. Correspondingly, the district revised budget will show this 8.7 as an expense in fiscal year 26 which is on your revised budget in front of you. Trust funds 35,500 student activities 170,500 total all funds 83 million877500 it is you are showing a deficit of 7,123. But if you take your retirement bond out, and you look at just the general fund, the very top line, the 66,495,000,
041and you minus your total general fund below 64,85, you're in the positive of 1.7 million. It's a lot to take in. So, I've got a question on expenditures. You kind of off the subject a little bit, but I've had been approached snow removal. Are we in the third year of the current contract? Ryan, do you know? >> I believe so. Yes. >> Okay. I just after three years if we're going to be going back out for bids for another three years or >> five years or what our plan is. So that's just something I wanted to keep in mind or share with the administration. But there's being questions out there. If I may real quick, that is one process that we're going to try and put in place for lots of different um contracts that
042we have. Um auditor is another. We've had a contract for a long time. Haven't gone out for RFP. Um, so Carmen, Josh, Ryan, and I have had conversation about, you know, doing that on a regular to continue to make sure as a system that we're we're getting the the best for our for our cost. >> I appreciate the the explanation on the debt redemption difference between the um initial budget and the revised budget. Why wasn't that included in the initial budget? It was foreseeable, right? Like we we knew about this back in 2017. >> The schedule I have was an auditor budget. I guess I didn't come to my attention as of June, but I I found out after the fact. >> Okay. Do we have a motion to approve the budget revision? >> Move
043to approve budget revisions as presented. >> Motion by Matt. Do I have a second? Second. >> Seconded by Aaron. Is there any further discussion? All those in favor of the budget revision motion say I. I. >> I. >> All those opposed, same sign. Motion passes. Okay. 5.6. Approve the Vibe 2627 school calendar. >> All right. I'm going to turn it over to Principal Wiki to share uh on the Vibe calendar. Um you have your vibe calendar in your packet for your um for the board meeting. Um you will notice uh there are some slight differences but the overall start day end day compared to the brickandmortar students is the same. Um you'll see some slight adjustments due to primarily um the uh back to school conferences or or what we call academic planning meetings along
044with um it is designed by the with the curriculum design in mind along with some stakeholder um staff feedback. Uh there was a really good question at instructional by the way about um a difference in student contact days and that uh was is because of the amount of days needed for our academic planning meetings or back to school conferences. Uh and this is designed um similar to years past along with the current year. Okay. Do we have a motion to approve the Vibe calendar? >> So moved. >> Motion by Lori. Do I have a second? >> Seconded by Ann. Is there any further discussion? >> All those in favor of the motion for the five calendar say I. >> I. >> All those opposed, same sign. >> Motion passes. 5.7 approve resolutions relating to the
045termination and non-renewal of teaching contracts. Carmen, >> so um these non-renewals are for probationary teacher contracts. Um they can be non-renewed at the discretion of the school board in accordance with Minnesota statutes 122A.40 and 122A.41. um the process for um non-renewals of probationary teachers. Obviously, probationary teachers, we do um more eval with those. So, I mean there's there's a combination of reasons that we would do um non-renewals. Um but just to kind of give you the process, there's evalgoing observations and documentation. Um the review admin evaluates staffing needs. So, staffing needs, performance, also lensure are reasons that we would non-renew probationary teachers. Um and then that recommendation from the administrators goes to the superintendent and um then we bring it to the board for adoption. Um so some of these that we have listed in
046our um you guys have any in front of you um are due to um lure issues. We do have several tier one teachers. Um by law we do have to nominate those each year because we do have to post those positions. We also have some autofill permissions and then other license restrictions as well as performance. Okay. And we can lump this in one or separate. Do >> it as one motion or you can do individual. >> So I am going to be abstaining from this vote tonight. I have a personal conflict and I'm not ready to say yes or no to one of the names on the list. There's three additions. I'll leave it up to you guys if you want to lump it together. I need a motion. Uh motion to approve the termination
047of non-renewal of teaching contracts for those listed. >> Motion >> With the additions. I have a motion. Van. Do I have a second? >> Second. Seconded by Matt. Once again, I am abstaining. So, this is a roll call vote. >> Miss Dudley, >> I. >> Miss Agard. >> I. >> Miss Shudy. >> I. >> Miss Mills. >> I. >> Mr. Parish. >> I. >> Mr. Woodboom. >> I. >> Motion passes. Okay. 5.8. Approve an out ofstate travel request. Joel. We have four individuals that are going to be uh attending a uh a series of trainings in the Chicago area later on in April. It'll be myself along with uh three other administrators in the district. We'll be attending a a program that's put on by the I Love You guys Foundation. The I Love You
048guys Foundation is all around creating standard protocol in response to active threat within school buildings. And uh we've had many conversations. Assistant Superintendent Noble's done a great job um putting together a collaboration within the community. Uh we've been meeting regularly each month. Um we've had anywhere from 15 to 25 individuals within the community. um representing multiple entities within Worthington to make sure that uh we're all collaborating together, speaking common language, um bouncing ideas off of each other and how we can truly make all of our spaces uh for our constituents safer. And uh through these conversations, it's been identified that not all entities are necessarily using um the Alice framework um which is something that's been used here in Warthingington for quite some time. uh in talking with our law enforcement partners, the the training
049that they receive is a protocol called run, hide, fight. Um which happens to be something that I'm fairly familiar with. And so I've been able to at least bring that perspective to the conversation. Truly, when when we go to this uh training in April, we're really looking at their standard reunification part of it. Um we're we're going to adopt the run, hide, fight um response protocol for active threat. um but would like to have some greater guidance in if an event should happen um how do we reunify in a real standard um thoughtful planned out way and the I love you guys foundation um has that put together and so uh a team of us are going to get together go see that symposium for two days and works out perfect because a week later
050uh the Southwest West Central Co-op is actually going to bring the foundation in a smaller sense to Sllayton and they've we've offered the opportunity to as many people as we want to send um to get some of that conversation on a condensed uh scale as well. Um so it actually times out really really well. So the out of state travel is for four of us uh to attend the I love you guys foundation symposium in the Chicago area. >> We have a motion motion to approve an out ofstate travel request. >> So moved. >> Motion by Eric. Do I have a second? >> Seconded by Aaron. Any further discussion? All those in favor of the out ofstate travel request motion say I. >> I. >> All those opposed, same sign. Motion passes. Okay. Reports. Joel.
051All right. Uh tonight, uh this is a little bit of a personal one. I don't want to make it about me. Um but, uh my own son, who's a student at the high school in 10th grade, um got to participate in part of what I'm going to share this evening. So, um, kind of near and dear to me. But, uh, again tonight, I'd like to take a moment and highlight the outstanding work of our theater and performing department through the recent production of Susical the Musical. The production was held over three evenings at the Memorial Auditorium. This event was a tremendous success and a reminder of all the talents within District 518. Throughout the performances, our students demonstrated exceptional ability. Their theatrical and musical talents were on full display through playing of instruments, singing, dancing,
052storytelling, and audience engagement. When all these talents were combined with the humor and uplifting message of the script, the lively music, and the vibrant costumes and set designs, the result was truly an inspiring experience. The production carried a meaningful message for all in audience that every individual matters and has value delivered in a way that resonated with everyone in attendance. In addition to the musical, the visual arts were prominently featured through a student art showcase in the lobby of the memorial auditorium. More than 400 art pieces uh representing a wide range of styles were on display for all attendees to enjoy before, during, and after each performance. The exhibit remains available through the end of March for anyone who may have not had yet had the opportunity to experience it. Lastly, I also want to
053recognize the advisers and teachers who led these programs. uh their dedication is evident each and every day through their instruction, their mentorship, their coaching and their and they are building confidence in our students that extends well beyond the performance or showcase. The impact of their work will be felt long after. I'm I am grateful as well as members of our team for their commitment they make to our students and the role they play in helping them grow. These events are again just two examples of opportunities available to students in district 518. They not only highlight the diverse talents of our students, but also reflect how our staff strive for creativity, confidence, and connection. Together, they make all of us proud to be part of the Trojan team. >> Okay. Thanks, Joel. 6.2. Instructional committee. Everything
054covered? >> Uh, looks like it everything's been covered. >> Okay. Operations Committee, has everything been covered? >> Yes, sir. >> Other reports, Lori? Um just quick the Craylesheim committee has completed their selection process of the new exchange student that will be going to Crayheim this fall or actually middle of the summer and um that uh high school student is Michaela Indida and so she'll go to Crazy from Warthingington High School and Fina Hoen Ber will come to us from Kelsey. So, we're excited to continue that exchange and it was a beautiful exchange process and so that program continues. So, I got one question I guess I got for Joel. Everybody knows we got a new special ed director coming next year. Could we like in May before the start maybe even June the start of
055a new school year have Jill present to this board what changes we're going to make after we've had a special ed audit and some considerations by administration kind of present to us on some of the changes and differences we're going to be seeing or looking at with her as director. >> We can do that. >> Okay. Okay. 7.0 I know other business. We are going into close session.