001Okay, we'll now open the September regular school board meeting. Um 1.1 roll call. Let the record reflect that all members are present. Uh 1.2 recognition of visitors and guests. Um, thanks to everyone that's here watching. 1.3 pledge of allegiance. >> I pledge of allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Okay. Okay. 1.4 correspondence and recognition public participation. We've had one request. Jod Hansen. >> Hi, my name is Jody Hansen and I just wanted to take a moment to recognize our school board um in honor of schoolboard recognition month. So, thank you to all of our schoolboard members for the outstanding job that you have done managing our school district. Um, we took
002a few moments to wrote to write notes to each of you and Chair Bloom has uh an envelope for each of you. So before you leave tonight, please make sure that you get that. Thank you for what you do. >> Thanks. Thanks, Jody. Uh, recognition of students, staff, and community. Um, recognition items. Congratulations to the WHS Athletic Hall of Fame 2025 inductees Clint Meyer, Matt Cen, J Shite, Casey Warner, and Amy Ernst, who were officially honored for their contribution to WHS Trojan Athletics. Congratulations to high school homecoming king Kelvin Galves and Queen Amaya Abrago. Awesome job by our Spirit of Warthingington Trojan marching band and the Warthingington Middle School marching band at the King Turkey Day parade. Congratulations to Austin Kinszer and Madison C for both earning top 10 finishes in the turkey trot held
003at Prairie View. Okay, that's all I got for that. Moving on. 2.0 Approval of agenda. Do I have a motion to approve the consent and main agenda? >> So moved. Second >> motion by Lori, seconded by Matt. >> All those in favor of the approval of the agenda say I. >> All those opposed, same sign. Motion passes. >> 3.0 approval of minutes. 3.1 Approval of the August 2025 school board meeting minutes and schoolboard transition work session minutes and then the committee meeting minutes. Do I have a motion to approve minutes? >> So move. Woodboom. >> Motion by Matt. >> Second. Seconded by an all those in favor of the approval of the amendments say I. >> I. >> All those opposed, same sign. Motion passes. 4.0. Consent agenda. I need a motion to approve the
004items under the consent agenda. >> I move approval of the items under the consent agenda. >> Motion by Lori. >> Seconded by Aaron. All those in favor, all those that approve the consent agenda item say I. I. >> All those opposed? Same sign. Motion passes. 5.0 main agenda. The M 5.1 monthly financial overview. Carmen. >> Um so you guys have in front of you um the revenues and expenditure report for the period ending August 31st. Um the first two months are kind of slow with expenditures. Our revenues aren't haven't really started coming in yet from the state. Um so for our revenues um the current is like 17.3% of our budget budgeted um revenue amounts have been received compared to the 19.75 um last year. So we're very consistent um each year. It's just the
005first couple months coming in. It's slow. We had, as I explained last month, we were doing a lot of cleanup for like the end of June. Um and a lot of those expenditures are still coming through in July. So that's why they're not showing on this because this is for the current year. Um and the expenditures um actually are at 9.67% of our budget expenditures for the 2026 school year um compared to 12.13 um last year. Um I did check one of one of our big expenditures that we kind of been having um this summer that we started July was the prairie roof. Um Ryan had said that we're about 90% of those expenditures have been paid. We have like a final bill coming. I believe the project is almost completed. So that would be
006there. >> Okay. Any questions, comments for Carmen? >> Okay, we'll move on. 5.2 approve the second and final reading of policy 620, credit for learning. >> So this one is the sorry this one is the second reading. Um we had made some changes to try to be specific to some of our new to country students. Um try to get some language in there to ensure that students would receive if it if we couldn't find ways for them to receive uh some of their core credit, we wanted to ensure that they would receive some elective credit. So those were the major changes in 620. >> Okay. Do I have a motion to approve the second final reading? >> So moved. >> Motion by Eric. >> Second. Seconded by Anne. Is there any further discussion? All those
007in favor of the final reading of policy 620 say I. >> I. >> All those opposed, same sign. >> Motion passes. 5.3. Approve the second reading of policy 414 mandated reporting of child neglect or physical or sexual abuse. Uh policy 414 came to committee in August as well as to board. We added uh language under the definitions around what an at risk juvenile is knowing that we still have many students in our system that are of the age of 18 but still qualify under some of those protections. Uh after last month's board meeting, there was no um no comment or discussion on it. But when it came back to committee, uh, we did add, uh, a clarification to the letter B, very first portion there to reference a Minnesota state statute. And then if you
008go to the second page, um, under letter G, uh, well, it'd be definition C, um, excuse me, no, definition G, neglect, we added of a child. Um, knowing that we have neglect of at risk juvenile on the other page. So those were additions that came came out of committee last week. Okay. Do I have a motion to approve the second reading of policy 414? >> Move to approve. >> Motion by Aaron. Do I have a second? >> Seconded by Lori. >> Is there any further discussion? All those in favor of the second reading of policy 414 say I. >> I. I. >> All those opposed? Same sign. Motion passes. Okay. 5.4 approve the second final reading of policy 515 protection and privacy of pupil records. >> This is coming to final final approval. There were
009no additional comments made at uh board last month as well as at committee last week. And so this just cleaned up definitions around directory information and then again referencing back what direct directory information is here in the state of Minnesota. And so recommending approval given no comment the last two times it's come to review. Okay. Do I have a motion to approve a final reading of policy 515? >> So moved. >> Motion by hand. Do I have a second? >> Seconded by Matt. Any further discussion? All those in favor of the final reading of policy 515 say I. >> I. >> All those opposed, same sign. Motion passes. 5.5 approved the second reading of policy 709 student transportation safety policy. >> Yeah. So last month the first reading some of the major changes were around
010the uh consequences portion. We took out some of the black and white kind of detailed how we responded to consequences and made it more a general narrative regarding the progressive discipline. During committee meeting uh there was some questions regarding who that behavior referral may go to and what happens next. Um, so we did add a line that's highlighted in yellow when that referral after investigation if it's determined there was misconduct that we put a minimum result of a written warning and parents would be notified. And then down under records, we also added that the assistant principal is the one managing that referral. The bus company currently has access to uh submit that referral directly through our behavior tab in campus, but it is the assistant principles who then manage the investigation after that. Okay. Do
011we have a motion for policy 709? >> Move to approve. >> Motion by Aaron. >> Second in by Lori. Any further discussion on policy 709. All those in favor of the second reading of policy 709 say I. >> I. >> All those posted, same sign. Motion passes. Okay. I'm going to put 5.6 6 and 5.7 together. We heard both tax evayments at 610 tonight. Um is there anything else really? >> Any further questions from me? Both again both uh both requests have been uh have been made with all supporting documents there. Again, single family home uh on six acres in Reading and then a single family home here right in Worthington. Uh both new construction. I move approval of both tax abatements. >> Okay. Motion by Lori. Do I have a second? >> Seconded by
012Matt. And this is roll call vote. >> Miss deadly. >> I miss >> I. >> M. Shy. >> Hi. >> M. >> I. >> Mr. Bloom. >> I. >> Mr. Par. >> I. >> Mr. Wood. >> I. >> Motion passes. K. 5.08. Consideration of the proposed 2000 levy. 2025 levy >> that was at operations >> operations. Yep. >> This is a levy limitation. Um the board approves every year for 2026 payable. Uh the state has come out with their referendum market values and their net tax capacity values that drive our formulas. Uh on the left side of your page there, it breaks down to six different categories refer market value voter other net tax capacity other uh community services uh debt voter and debt other. Um this is very preliminary. Uh this came out last
013Monday. They've already made an adjustment. Um it was at 8.5 last week. Now it's at 3.95 with an increase of 368,725. This will continue to change throughout the month as they are working through this yet. So um is there any questions? in the past. Um the board has approved the max just because of how these are all um linked to state funding. So if you under levy, you're also going to lose your state funding with it. So >> what did you say went to Matt or Ryan from 8.5 to >> to 3.95? Now it is >> and they'll be working through this next two weeks yet. Where was that change? Was it in all? >> It's just in her formulas that they're working through. >> They had some turnover some retirements up there. So, >>
014it's a little bit slower this year. >> Okay. And I believe at operations it was agreed to set the levy at the max. >> That was the recommendation. >> Recommendation. Yeah. So, if you guys want to make a motion to preliminarily set the 2025 levy at the max, I look for a motion. >> So, move. >> Motion by Matt. Do I have a second? >> Seconded by Eric. Any further discussion? All those in favor of setting the preliminary 2025 levy at max say I. >> I. All those opposed, same sign. Motion passes. 5.9 approved to set the truth and taxation hearing. >> That is a uh task we have to do during this month each year. Uh we are proposing setting that date uh correct me if wrong December 16th um prior to the start
015of our regular board meeting. >> Do we have a motion to set December 16th as the truth and taxation hearing? So moved. >> Motion by Anne. Do I have a second? >> Seconded by Darla. Any further discussion? All those in favor of setting December 16th truth and taxation hearing say I. >> I. >> All those opposed, same sign. Motion passes. 5.10 approve the annual YMCA agreement. >> Sure. I have the annual agreement here. Uh this is an agreement that has been in place for quite some time. It's an agreement with the Y to utilize their pool spaces for our adapted physical education students. Uh the the payment this year is $2,760. Uh that is the same amount it was last year, although the dollar amount you approved last year was less because we had a
016credit um from underutilization that prior year. And so the the days that we did not use it, they had given us credit on that total. So the um each date is $115. we had underutilized those the previous year. So, we're looking for approval uh to again rent that space uh for our adapted f physical education students in the amount of $2,760. Uh that payment is due by the end of the week. Um with your approval. Do >> I have a motion to approve the annual YMCA agreement? >> So moved. >> Motion by Aaron. >> Second in by Lori. Is there any further discussion? All those in favor of the annual YMCA agreement say I. >> I. >> All those opposed, same sign. Motion passes. 5.11. Discussion on the hockey agreement with the Warthingington Hockey Association.
017>> Yeah, this is just more of anformational discussion item. Uh wanted to just bring it to board awareness that uh you approved an agreement last year uh that was an open-ended agreement with a um a partnership with the Warthingington Hockey Association. In that agreement, you have all agreed that uh $25,000 would be the cost to the district uh to pay for um various aspects of the hockey program, including coaches, travel, uh games, and and uh lease leasing the the arena space. uh at the end of each hockey season in April, either party, either the board or the hockey association can approach the other to try to amend the agreement. Uh that was not done. And so just wanted to bring it back to your awareness that we'll continue on with that current agreement um with
018a total cost to the school district of 25,000 to run both the boys and girls hockey programs. >> Any questions or anything that I could help answer on that? >> Mr. Chairman, a question for Mr. hide camp on the the history of the amount being at 25,000 any record as to the last increase? >> Uh I did not go back prior to last year so I'm sorry I don't have that in front of me but I could absolutely find that out for you. >> Thank please. Thank you. >> Y >> and Mr. Kemp, do we know if the 25,000 covers everything? I mean obviously >> it does not. It covers just under half. >> Uh I believe we build back uh somewhere between 36 32 and 36,000 last year to the to the hockey program.
019Thank you. >> Okay. Any more questions? Seeing none, we'll move on. 5.12 Ice Arena project change. Yeah, we have uh Steve Robinson here. um city administrator if there's any further questions that I can't answer but wanted to bring it to board awareness that uh the the current plan in regard to addressing the hockey or ice arena um project has has been modified. Uh the previous plan had been to build new construction north of town and uh that that agreement was in place with a financial commitment from the school district, a financial commitment from uh the city of Warthingington as well as then a fundraising campaign by the hockey association. um as hard as the hockey association has has put their efforts in uh and and with community members not seeing that uh that goal maybe
020being reached uh a new party has reached out to the city of Warthingington with a new plan uh of new construction on the current site. And so the full scope of the plan would be uh remodeling the current building with a new south entrance. It would get rewrapped. the um concrete underneath the ice would get torn out with a new refrigeration system and then a second sheet of ice would be uh built to the west of that current building and uh would would allow for two sheets of ice side by side during the hockey season. In the offseason when the ice came out of that newer facility, the plan would be to have some sort of turf available for uh use much like a fieldhouse outside of the regular hockey or ice skating season. Uh
021so really trying to utilize that space uh year round for other members of the community. So the board has committed the the $5 million um to new construction. This is still new construction, but it is different than had been presented after the original the original pledge. and so wanted to take the opportunity um to make sure that uh all questions were answered and that uh we could all continue to move forward with the project to address um that that facility here in town. >> So what would the total cost of this new project? What are we looking at? >> Yep. Total cost of the is proposed at 16 million. >> And we're committed at five, Steve. City is at five, right? You guys are committed at 5 million, correct? >> I'm sorry. >> You're the
022city of Warthingington has committed 5 million. Correct. >> They have currently committed 5 million with discussions of two or three million more. >> I think it will take at least 7 million from the city to bring the project forward. Has there been any idea of what the association has at this point? >> I believe they've raised just under $1 million around 900,000. And uh I think if a uh if we can are able to move forward with this idea that uh they should gain some additional fundraising activities. >> Okay. And then that new part would be used for a fieldhouse. What would some kind of turf. What would you be? Would it be on for every sport or >> It would just be a universal turf that one that uh like the turf we have
023at the fieldhouse is permanently installed. This would be a removable turf, rollup turf that would be in for the eight months or so. That would be non ice time. U and we have pricing on various options of that. So, it would be intended that it would be a year-round recreational facility. >> Okay. >> Mr. Chairman, a question for Mr. Robinson. >> Where are the other entities at on the project? The landowner, the uh fairgrounds, and the hockey association themselves. >> We have met with all the parties. All are in favor. the fair board has agreed to allow the additional area to be constructed on uh we will this project would include a a large parking lot that would benefit the the fairgrounds. Um and just so people understand the fairgrounds are owned by the fair
024board. It's not owned by Nobles County. So, the fair board has agreed to uh the project. That would of course be contingent on uh successful negotiations on new leases and things like that. The hockey association has uh uh agreed to this uh direction. Uh part of that is that the uh hockey association would have to give up ownership of the existing building and uh and then with both the the school district and the hockey association there would be new lease or new uh user agreements that would be uh put in place. >> And a question Mr. Robinson then um the city would be it would be fully owned by the city. >> Correct. The way I have stated this is uh we would welcome if the school district wanted to own it, but the city
025will own it if uh it's not your wish. Our our position is it has to be owned by either the city of Warthingington or the school district >> and then any maintenance or things that need to happen after that would whoever owned it. If the city owned it, you would be responsible then for the maintenance correct of the facility and the liability and the things that >> like all city facilities, we would have uh full ownership and responsibility and all ongoing maintenance and replacement as uh equipment reaches its its life. >> Thank you. If this project comes to fruition, I would like to make the proposal that instead of an indoor turf, we make it a roller skating rink in the offse. >> I wouldn't be opposed to that either. >> A lot of fun.
026>> Yeah. >> Uh Mr. Chairman, for Mr. Robinson is a preliminary schedule been put together as to the next steps for the rest of the fall and beyond. >> So we are we're going to try a different method of project delivery. This we are uh proceeding with a construction manager at risk method of delivery. the and that's a statutory process we have to follow with that is a we have to take uh qualifications we will be publishing our request for qualifications tomorrow with the deadline to receive those on October 8th then a selection committee would pick the preferred uh construction manager uh that would hopefully be done by the middle of October and then and at that point no commit commitment is made with anyone. We then enter negotiations with that preferred contractor for the
027design and guaranteed maximum price. They have to comply with all the bidding laws as they move forward. I would uh our plan is that construction would begin in the latter part of May of 2026 with completion in uh no October, November of 2027. So that the 2728 ice season would be the full first full season with two sheets of ice. Thank you. >> So would they try and renovate the old part first? >> I I think that would be open to discussion. Uh my initial thought is that we would uh direct them to build the new sheet first and keep the existing uh sheet operational. When the new one is completed and can support ice, then we would close down the existing and come in and repair that. That's why it is a somewhat lengthy
028construction process. Have you guys heard anything from the county? Are they >> I've had uh private discussions with uh one or two of the county commissioners and uh had positive reaction. >> Any other further questions for Mr. Robinson or Joel or anybody? >> More of a comment, Mr. chairman that this is a a great opportunity and this is what we had talked about seems like 12 years ago but is only few on the potential uh ice arena in town and the concern over using the current building and enough ice space and I think we have to have a a congratulatory thank you for stepping up from private industry and I I hope that the city council hears that because that was their comment when they chose to make a $5 million contribution earlier this spring
029was that they wanted to see the private citizen to step up and now they are. So I hope council steps forward with their obligation of dollars, but I think it's a a great project for us to be a part of and I think we've already approved it. So I don't feel there's a need for a a motion to be made concerning anything else, Mr. Chairman. >> No, I agree. Just discussion still new project. So anything else? Thanks for coming, Steve. >> Thank you, everyone. >> Okay, moving on. 5.13, approve the superintendent evaluation goals. So, I'll first start by saying thank you for the uh the time we had last last Tuesday evening. Um a really great opportunity to to collaborate and uh really felt um very much in alignment with with all of you here.
030Um that evening I had started some of this worked in preparation um and really had very little um modification to what I had already started um and was able to add to um to really strengthen this process. And so hopefully you all had a time to or all had a chance to review what I had shared. But I'll briefly go through it um for for everyone more time. It's up on the screen. Um but uh three goal areas uh with u measurement and some timing uh that go along with it. And then I do have some specifics that we can share that uh each of you can look for uh throughout the course of the rest of the year. Uh and hopefully at work that's already been done. We we hit the ground running. And
031I do say we because although these are my goals, uh it's very much a team effort and and couldn't do much of what we've already done and what we look to do without the other members of our of our district administrative team. So I wanted to call that out as well. But, uh, as far as goal one, establishing foundational rel relationships and understanding, um, was a theme that I heard, uh, all throughout my interview process last winter. Uh, and so really called that one out first. Um, by the end of the first year, I'll demonstrate successful establishment of strong working relationships with each of you, with district leadership, staff, and key community stakeholders. Uh, we've begun much of this work as a as a team here with our board member one-on ones. Um, we've already
032begun our initial get to know you listening sessions and I've shared with each one of those groups thus far um that those will also continue each and every spring as we go into the staffing and budgeting season uh so that they do also feel like they have a voice in the district level decisions that are being made and so those will continue. We we've had the learning center and community education already. The middle school is tomorrow and then the others will still um will wrap up before MEA. So, we're we're we're getting down there already. So, uh I look forward to our quarterly engagements with the community. It's a event that we're calling Trojan Morning Meetups. Those will take place again each quarter at the district office. We're going to try the first one in
033the conference room and see how many folks show up and hopefully it's so well attended. We got to find a bigger space. That's our ultimate hope. And then, uh I would love to have the establishment of an advisory group that includes students, parents, and community members. again that meets quarterly and is another sounding board for us to gain more perspective as we make um as we make decisions throughout the entire system as a team. Last week uh we had shared that standard three in this area we would look to specific elements um engagement and informs the community as a whole. For goal two, uh, looking to enhance district culture, climate, and community engagement. Uh, really leaning into that fostering of a positive, safe, and inclusive environment. We've already begun much of this work already in
034the establishment of a secure entrance at the high school. Uh, Mr. Noble and I uh are going to do walkthroughs with each one of our sites and our school resource officers. We held one of those conversations again yesterday and looking at a unified experience around safety at each one of our sites. So our families can expect to to know how they're going to get interacted with and know what's going to be expected of them whether they go to the elementary schools, our middle school or our high school. Uh we're looking to strengthen our district and building level collaborations with local emergency entities. That's a team that Mr. Noble will chair uh but that I'll definitely be a part of. We're looking to uh do an evaluation of our current cell phone guidelines uh and come
035up with some clear scaffolded expectations. all the way through our system. Really leaning into uh I just want to call this out, leaning into that emotional health uh and social needs piece. That's where uh that one specifically comes into play. I'm partnering with a couple of folks on our district level team around the implementation of a method to make sure that we're recognizing all staff, creation of opportunities for student voice and leadership in school culture culture initiatives, and then the development of a comprehensive community engagement strategy. again leaning into those Trojan morning meetups and taking advantage of um opportunities to engage with other community groups. The three elements u I'll be evaluated on for that area is uh elements 7 C, F, and G, support for students, school safety and security and emotional health and
036social needs. And we'll get into what that looks like, sounds like, feels like here in just a minute. just for awareness, those were two that I had already called out prior to our meeting even starting. Um, which was really kind of uh enlightening for me and um made me feel good that we were in such alignment before uh even getting together. Through that conversation on Tuesday, goal three uh came to the top as well. And so by the end of the first year, I will review the district's financial health, budget allocations, and funding structures. And then based on the review, we'll begin implementing systems and structures designed to improve organizational uh organization and allocation of resources. Uh in order to measure that uh you will see or hear us start talking about building specific staffing
037sheets, outlining studentto staff ratios and allocated support staff and then again auditing our district special education transportation and work with our transporta transportation leadership um to increase our efficiencies transporting those students throughout our system. And we called out one element to be evaluated on for that one and that was fiscal responsibility. We have a timeline here. So, uh I did not update all of this yet, but uh today's date is the uh hopefully the approval of the goals and the review process. My intent would be that our next meeting um we would do a just a discussion on the 90-day evaluation, which again is part of my contract that was written in um based on the 90-day plan that was asked of me to present during the interview process. and then as a board um
038setting a date for a mid-year evaluation and then a formal summitive evaluation at the end of the year. And so now there are two uh two samples to pick from here this evening. Uh I I'll be honest. Um my hope and my my thought would be that sample two, which I'm just going to skip to right now, is one that I feel allows for more uh feedback for me. uh allows for specific comments from each one of you should you choose um to provide those while also providing the opportunity to evaluate with the rubric on the 4321 scale. And so I I guess I like both aspects of that. Again, providing you all the opportunity to provide specifics back to me um helping me grow in my position and helping me create uh greater uh
039vision and clarity on uh where you'd like us to work as a district level team. um but then still allowing for that um more standardized rubric u for each one of you as well. So with that, I'll leave it open to questions or comments as we move forward. >> What does the first scenario look like? >> The first scenario looks like to me it just looked like open comments. I didn't see an opportunity um for >> that, wasn't it? >> Yeah, >> there we go. It provides comments underneath each specific engagement strategy versus comments for the goal and then and then the evaluation under each um engagement under each piece. Yeah, >> I helped put this together. That's why it's so good. Just saying. >> I'm I'm wondering under goal three. >> Yeah. >> For
040evidence if you might want to add the um bringing in the assistance for the special ed review and analysis and proposal for moving forward. >> Um just to give you some credit for things you've already started and are working toward. I think that falls under resource management. I'd put it there. >> Absolutely. Thank you. >> Other questions, comments? >> We we basically got to approve the sample form. >> So, yeah. So, for approval tonight, um if you're okay approving goals with the addition of the metric for uh the special education review, which I can add, you'd be approving the goals as presented and then the that we would use sample the second form um in the evaluation process. And so, I would eliminate sample one for the next time you would see it. >> Okay.
041Okay. Do I have a motion to approve the evaluation goals and along with sample form two? >> So moved. >> Motion by an >> Darla. Seconded by Darla. Is there any further discussion? >> I would just like to take the opportunity to thank my colleagues and uh Mr. Hodamp for that process on Tuesday. I I felt very aligned with all of you and very positive about the direction that we are headed and I was very happy to be a part of that. So, thank you everyone. >> Thank you. >> Okay, motion and second. All those in favor of the evaluation goals and using sample form two say I. >> I. All those opposed, same sign. Motion passes. Okay. Okay. 5.14 approved a superintendent evaluation process. >> So that >> that would be the the second
042part of So you approved goals in the first one. Now you're just approving that we're going to use sample two of the two that MSBA provided us. >> Well, beans we approve that. Do we really need another motion for it? >> No. So just forget 5.14. We already made a motion. >> Okay. 5.15 approved to declare surplus property. >> Yeah, we have two things here for you this evening. We're looking to uh looking for approval to declare a uh 36-in safety saw, tabletop saw, and some fourth through sixth grade reading books, uh literacy books, and guided reading books as surplus property. The uh just for awareness, that tabletop saw is over 20 years old. Um hasn't been used in a while and has definitely uh reached end of life for us. The books are being
043um moved to surplus as curriculum changes and is is adjusted. No longer used. >> I have a motion to approve declare surplus property. >> So moved. >> Motion by Lori. >> Seconded by Eric. Any further discussion? All those in favor to declare surplus property say I. >> All those opposed same sign. >> Motion passes. 5.16 school enrollment update. >> This will come as a finalized presentation next month, but wanted to provide again an update. I know Mr. Noble did that uh in August before school had started with some numbers that we had seen roll in knowing that our enrollment really kind of does take an uptick as people really start thinking about coming back to school. Wanted to just take a few moments here this evening um to provide that update. And so uh on
044the screen in front of you uh is information that you should have also had. On the uh left hand side of that graph was our projected number. On the right hand side is the number as of September 10th pulled out of campus. Um when you want to look at actual numbers, our projection was uh 43 and our actual enrollment count on September the 10th was 3853. Uh so just a little shy of that. Uh when you look across all of our sites, it really is um you know a handful of students in each grade. So nothing super concerning. Uh it is important to note that as I was digging into some of the projections that were made, um 50 of those students that were short are from the VIP pro program and it was less
045about what we thought we were going to have and more about what we hoped we would have. Uh and so as we move forward with our projections in the future, we we'll we'll really look at trend data versus, you know, where we want to be. Um our max out number for that program is about 850 and we're right at 700 right now. So we were right at 700 last year. So our numbers have been fairly steady. Um but when we looked at our projections, the projection for this year was 750, which is where they we had hoped we would be. Um I did want to break it out by again by building. You can see they are very close with Vibe having that greatest dip and that's why you see that there. But we do
046see uh an uptick in our secondary Vibe students, online students this year. So um as of this week, uh we are caught up on online enrollments. Uh I have not seen uh very many open enrollments come through our office in the last handful of days. And so the enrollment office is finally getting a chance to to take a breath and uh rest their hands as they've been on their computers a lot lately with um I think at one point they had a stack of a hundred that was waiting to get in. So we are caught up there and uh schools really off and running and and the kids as I'm out and about buildings the kids are great. Um I got the opportunity to go sit with some kindergarteners at Prairie while I worked in
047the library and talked about rocks and dinosaurs for an hour. That was pretty cool. So kids are really enjoying school right now. Any questions on enrollment? Again, this will come with our more final October count numbers next month, but again, wanted you to have vision on where we're at right now. >> Everybody good? >> Good. >> Okay, moving on. 6.0 reports. Superintendent reports. >> Adam, I'm doing an awful lot of talking tonight. >> Keep her going. I'm sorry. This is a little longer report, so just bear with me. Um, couple of things to share here this month. We're excited to share that the 202526 school year is off to a strong and successful start across all buildings throughout our district. Each school has hosted meaningful and engaging welcoming events focused on building a s a
048strong sense of community among students, staff, and families. At Prairie, a fun and festive picture station was a hit with students and their families. Moms, dads, grandparents, and other extended family members took opportunity to snap first day memories, capturing the excitement of a new year. At the intermediate school, students were greeted in style with a lively red carpet event. This celebration served as an exciting kickoff to the school year, really emphasizing school spirit, which included, I thought was great. First time I've ever seen this, the teaching of the school song. Uh we we sang it three or four times. It was pretty great. Uh our uh secondary schools focused on ensuring a smooth start for all students and families. Uh the middle school, high school, and learning center hosted wellorganized open houses where teaching staff
049were available to answer questions and connect with families. In addition, the high school held a dedicated back to school day for incoming 9th graders helping them get acclimated and excited in a new school. And uh I got had the opportunity to be here live for that. And to see 200 students give up a half a day on their summer vacation uh was pretty great. I also want to highlight the fantastic work of our community education and preschool programs. They kicked off the year with enthusiasm and care. Our youngest learners are in great hands thanks to the dedicated and thoughtful planning of our early childhood staff. As we build on the positive start, schools are now immersed in homecoming week. Coordination took took place yesterday afternoon recognizing this year's homecoming court. Dressup days have brought creativity
050and fun to all schools including even our district office where today today was favorite color day. Uh, I wore my black today. I'm assuming, Mr. Noble, blue is your color. All right. All right. Uh, on Friday, we'll host our annual spirit walk on Trojan Field, an event that connects our kindergarters with our seniors, highlighting the journey of a Trojan student. And the excitement continues Friday night with a big game verse new, a game that brings uh, everyone together. The week will culminate Saturday night with the homecoming dance, giving our students a fun way to close out the week. And then lastly here, as we reflect on the successes so far and the joys in homecoming, we would just again want to take a moment to recognize each one of you. Uh much like our teacher
051union did, um recognizing our schoolboard members during uh schoolboard appreciation month, uh we're deeply grateful for the time and energy and commitment you bring that is essential to this vital role. Your guidance helps shape the experience of all of our students, every family, and every staff member. And uh we all want to extend our heartfelt appreciation as well. and our cabinet team has some messages we'd like to share with you before you leave as well. So, please don't leave without seeing me and we'll share what uh our team has wanted to wanted to say as well. So, that's our September report. >> Get a drink of water. >> Yeah, I think I'm good now for the night. >> Time out. >> Thanks, Joel. >> Yep. >> 6.2 instructional committee report. >> This is quick. We
052covered everything that was on the agenda for the instructional committee. Okay. Operations. I guess I was there. Good. >> I think we covered everything. >> Darla, happy. Okay. Is there any other reports? >> No. Okay. 7.0. Other business? >> I do have one that I'd like to just share that uh didn't make the agenda. um talking uh just openly uh this will save a little bit of conversation on the side, but would like to propose a a work session for the early part of October. Um looking at uh partnering with a uh an outfit called Site Logic um as a as a a firm that will help us in our facility planning uh our LTFM budgeting. and uh we met with an individual today uh that we think would be a good partner for our
053school district, but would like to um introduce him to each of you. Um he's willing to come do a presentation, share the services he would provide, and uh again offer the insights of how their their organization could come in and really partner with us, work alongside us to make sure that we're utilizing our funds in the best way possible um with the lowest amount of impact on our taxpayer and really making the most out of the funding that we're getting. And so, uh, we're really excited about this possible partnership and would like to propose a a special work session. Um, what date did we say? I'm sorry, it's the the 7th of October. Um, 6:15 would be our proposed uh date, but not looking for an action on that at the moment, but something that
054we can ponder and uh we will post it as the uh as the notices need to go out. >> Where is he from? >> Uh, the company's called Site Logic. Yep. and logic is spelled log giq. >> So if we look it up, >> what's that? >> It's online if we look. >> Yeah. >> Yep. >> The uh just for awareness, the gentleman that met with us is a retired superintendent and had actually partnered with this company previous to him going to work for him after retirement. So, he was a 30-year educator. Uh, I believe he said a 10-year superintendent, finished up in Owatana and, uh, reached out to me a handful of weeks ago, and we we had had a couple conversations on the phone and through email and decided that a meeting in
055person was in store, and so met with him today, and would love for each of you to hear more about what they could help us with. >> Okay, there'll be more coming on that then. Is there any other business? >> Mr. Chairman, one question I failed to ask Mr. head camp on the security changes here at the high school, how that transition is going at the entrances. >> Uh, listen, everything has been positive. The only thing I can say is I think that we're still working through some of the timing of it. I uh was out in some buildings early this morning and came down the road right behind us here about uh 8:15 or 8:20 and had a had watched three students have to walk around the building uh to get in. So, they're
056still learning that if they're not going to be here at that 8:10 time that they have to come in that that north entrance. But other than that, um, nothing but positive feedback from individuals that have been guests here. Uh, administration has felt like it's been smooth and, uh, kids are are really fallen into the routine of it. >> Is the intent to still to take out the, uh, buzzer or the microphone speaker that's there. >> That was the original intent, but because those doors doors autolock on the outside now at 810, there's no access to the buzzer anyway. >> Okay. Okay. >> There there's no You can't even get in the vestibule right now. >> Gotcha. >> Yep. >> Thank you. >> Okay. Any other business? 8.0 future business possible work session. >> Work session
057October 7th. >> Got farmers here in October. You know, Joel, >> do you work in the dark >> 24 hours a day? Everybody, Anybody else got anything else? Meeting adjourned.