001We will now call to order the regular school board meeting um for May of 2025. Uh 1.1 roll call. Let the record reflect all board members are present tonight. 1.2 recognition of visitors and guests. Uh thank you for everyone being here. We have very large crowd. Uh 1.3 pledge of allegiance to the flag of the United States of America and to the for it stands one nation under God indivisible with liberty and justice for all. Okay. 1.4 correspondence and recognition. Um, public participation. I haven't had any. Is anyone else? No. Um, let's see. 1.42 recognition of students, staff, and community. And I believe that be Mr. Chairman, congratulations to Jazelle Martinez on placing third in the section 2A speech meet that sent her to participate in the state speech tournament. Congratulations to middle school sixth
002grader Elizabeth Gomez Montrose. She submitted a written work to be considered for the 21st annual SWWC creative writing contest and placed third in the region. Congratulations to our high school culinary challenge participants, Fabio Morales Sodto, Kelly Diaz Roberlo, Sandy Logos, and Los Lou, who placed first in the culinary competition and each earned $2,000 scholarships to attend SMSU. Congratulations to Annabelle Kramer, fourth grade student at the intermediate school, who was awarded second in the regional elementary science and engineering fair at MSU Bound. Awesome work by Liv Vandercoy, Madison Steve, Lauren Allers, and Autumn Lunberg on earning their state FFA degrees at the state convention. And congratulations to the high school FFA egg communications team. Madison seieve was first in state at the state convention. Also in the team of Liv Vandercoy, Kennedy Woodbury, and Miranda Woodboom,
003they placed first as a team will compete at the national convention in October. Great job. Our Warthington High School BPA members that participated in the national convention in Tampa enjoyed their experience and learned much. Alandre Leon Flores has quite the list of awards this past year in BPA. These are all her personal awards on the national level. 2025 Chapter Activities Award of Excellence, 2025 BPA Cares Award of Achievement in Community Service, the BPA Cares Award of Achievement in Marketing and Communication, the 2025 Recruiter of the Year, an Ambassador Torch recipient, state award, she received the 2025 chapter activities award of excellence, the 2025 chapter activities award of excellence and career award of achievement. Outstanding achievement award and service learning individual and was the state recruiter of the year, statesman torch recipient. She was second place
004admin support research individual. On regional awards, she was executive and diplomat torch recipient, first place health administration concepts and first place administrative support research project. She cleaned house. Congratulations. Also, congratulations to Claire Mahalberg, Ava Shoots, Claire Meyer. They all earned Big South allconerence honors from the Trojan Girls golf team. And this was awesome. District 518 schools were honored with being named with the best communities for music education designation from the NAMM Foundation. That's the National Mr. National Association for Music Merchants and their foundation for its outstanding commitment to music education. The second year that the uh district's music department has been honored. Congratulations. And congratulations to Scott Burns being named the Warthingington 2025 teacher of the year last week. Much deserved. And congratulations to all of our award recipients. Thanks Matt. 1.4.3 a long list
005of recognition of tenure teachers. So when we do this uh if the tenure teachers would come from this direction over here come by here we'll hand out the award and the board members and administrators line up over here and if all the tenure teachers will end up in that corner with this that larger space so and Foley can take your picture. Okay. So, let's find our places. ready. Okay, we'll start out uh alphabetical order. Um, so first one is Ashley Eers Intermediate School, Steven Barber High School, Brianna Bautista Prairie, Elizabeth Bertrand, Vibe Catherine Kristoffer High School. Braden Curry Prairie Elementary. Uh Jessica Dam Middle School. Um Heather Door Vibe. Travis Frezy Intermediate School. [Laughter] Double. Um, Kaylee Glevy Vibe. Christy Growth, Prairie Elementary. Uh Rebecca Han, Prairie Elementary. Uh Britney Hartman, Prairie Elementary. Taylor Hastings
006High School, Michaela Hendendrickson High School, Sandra Heinen Camp Vibe. Kyle B. Johnson High School. Rebecca Linder, Intermediate School. Uh Nicole Lupton, Prair Elementary. Angry Mel High School. Brendan McGaclin Middle School. Lisa Nishki, Prairie Elementary. Lisa Nissan, Intermediate School. Tristan Olsen, Intermediate School. Hannah Peterson Vibe. Uh, Jeie Preer Intermediate School, Grace Ross Camp High School, Sandra Sand Middle School, Andrea Schmidt, Vibe. Michelle Smith Middle School. Payton Stafford Middle School. Elizabeth Swinson vibe. Derek Tano vibe. Uh Lisa Waldner, Intermediate School. Lisa Walt, Community Education, and Tatum Zins High School. That completes our list. [Applause] Mr. Crazy, that includes you. picture. You almost got the door. Thank you. Congratulations. Okay, congratulations to all. Next up is 1.4.4 presentation on activities information/update by Josh Dale, activities director. We all good? Um, I was asked to present a update on
007our athletics and activities. Um, we'll kind of start with the athletic part of things, then we'll get into the fine arts, but Mr. Wibboom took half of those in mind. So, uh, we'll touch base on them as well. So, um, our sports seasons, uh, this year went relatively smooth. We added a few new schools into our conference which created some bumps and changes along the way. Um, anytime you add someone new, uh, things change, um, things go that way. We added Bell Plane and TCU to the conference and we created two divisions. We had a large division, which is the larger schools, which is called the black division. Then we had the gold division, which was the smaller schools in our conference. Um, anytime you do that, uh, you run into different things for the
008larger schools. For us in particular, when you add Bell Plane and TCU, it adds more mileage to our travels. So, that's been one thing that we have to work through, but with our location, we're used to that in traveling for our activities. Um, I'll talk a little bit more about the Big South Conference as we go on here. um our spring sports. As you know, we canceled all our events today and for the last few weeks, we've had a lot of rain and a lot of weather, cold weather. So, we've had to cancel and postpone a lot of our events, which puts our sports teams in uh some tough situations. Last week, our baseball team played seven games. I think our softball team played eight games in one week. And if you're not real deep,
009it makes it very challenging. So, um, hats off to them to fighting through and just going with what they have. Um, I need to say apologies to our middle school golf team and track team. Um, they lost quite a few events this year. They're cancelled. Um, middle school golf, if an events doesn't go on with the golf course availability, a lot of times we just have to cancel those events. Um, same thing with middle school track, they're larger events, multiple schools. So when that happens, a lot of times they're just cancelled. So those two sports in particular probably shortened a little bit this year and I apologize to them for that. Um hopefully we can get them some more events next year. Um some of the highlights for our athletics this year. Um we had
010a boys cross country runner participate at the state tournament. Uh once again, our gymnastics team shined, Big South Conference champ, section 3A champions, and they competed in the state high school league state tournament for the 10th year in a row. So, congratulations again to them. They also had five individual uh state participants there as well. We had one wrestler that made the state tournament this year. Um and I'm hopeful that we have some track athletes that make it here in June. um they start section play next week. Um that's along with all our sports seasons. Our middle schools kind of wrapped up. Um our varsity sports are entering kind of the end of their seasons when section play happens and into June they start their state tournaments and we'll see what happens there. Uh a
011few weeks ago, um the Trojan Booster Club uh did a our annual sports cleanup day or community cleanup day where uh we had about 75 athletes and 12 coaches go around to 18 different homes in our community and kind of give back to our community. They went to those homes and rake their yards, cleaned up their yards, uh carry stuff to the curb before kind of the community pickup day. Um and they did some other odd and ends jobs. Um, we had some local businesses that helped with the event. Uh, Jessica Noble State Farm. She provided t-shirts to our athletes and coaches. Uh, we had Billions Automotive who provided a meal at the end of the day for our athletes and coaches. And then we had the Fellowship of Christian Athletes provide goodie bags to
012our athletes as they were going out to do those jobs. So, thank you to those businesses and to our Trojan Booster Club for making that day a success. Um, we did it before the COVID kind of hit and then we had a couple years off of there and the Trojan Booster Club really stepped up to help build that back up and we continue to do that. I think it's good for our athletes to give back to the community as they're the ones that are supporting us there. So, um, just a little bit about the high school league and probably the biggest change that's coming with the high school league. Um, uh, last spring I was asked to be part of a task force. Um, the Missile State High School reached out to me to add
013ninth grade to the Missile State High School League. I know most people are like, "Isn't that already part of the high school league?" Uh, yes and no. There's a lot of gray areas there. Back in the day, all high schools were 10 through 12. Now, most besides, I think one is 9 through 12. So, that's part of the change in that. Um, examples of what's the 9th grade team compared to some of our other teams. will use uh ninth grade football. If they're all ninth graders, they could go play 20 games and that coach could go and coach them all they want. Um but now being under the high school league, they're have to confined with all the rules that the high school league has to offer. Um another example would be the Twin Cities
014Metro Schools took advantage of it probably more than we did. um they do their tryyouts for their ninth graders two weeks before the season even began because they weren't part of the high school league. Um some of the rules fall under that, some don't. Um so part of that committee is we looked at how can we provide the best avenue of this and there's going to be bumps along the road, but we're going to do our best to work through this. Um basically the high school league created a non Minnesota State High School League team and a Minnesota State High School League team. So, anyone seventh and eighth grade that they're standalone programs would be a nonMSHL team. Anyone 9 through 12 would be a MSHL team. With that said, now you here's where it
015comes into it gets kind of crazy. So, now our gymnastics team 7th through 12. So, that anyone that's in seventh and eighth grade and that would be part of the high school league team. So, there's going to be a lot of gray areas in there. Um, we'll continue to work through those. Um, I think if you ask most our coaches or probably schoolboard members or most people wouldn't even understand that the ninth grade wasn't part of the high school league to begin with. The other big piece of that is the ninth graders now will get catastrophic insurance through the high school league, which is a big push there and that was a big expense for the high school league. Um the other piece of it is now we're in line with most every other state
016in the United States with where they're at with that piece of thing. So um it was an awesome process to be part of. Um I learned a lot. I had to go through the bylaws and change a lot of the bylaws. I might know too much now. So I can't get away with some of the stuff that maybe I was able to get away with before cuz if I called down there they said, "Hey, you're on that committee. You should know that." So um we'll work through some of those things. Um, moving on here, um, some changes to the Big South Conference. As I talked about earlier, we added Bell Plane and TCU last year, which put us to 15 teams. Well, we were informed in the spring here that Blue Earth and St. James
017are opting out of our conference starting the fall of 27. Um, Blue Earth is already official. They went to the school board, they approved it. I'm not sure where St. James is at with that process. Their reasoning is they feel like they can't compete within the Big South Conference. So, a new conference is being formed over there and their decision is to go that direction. Um, there is some concern going forward with where our conference sits, bring in some new schools. Um, Mr. Langard knows very well last year some of the conversations that we had. Who knows where our conference is going to be. It's probably not as stable as it once was, which is a little concerning to see what's going to happen here in the next few years. Hopefully, we can work together
018and we can stay stay strong and stay together. So, um, one other one cool thing that the Big South Conference does is each spring we have what's called a head coaches meeting. So, um, all the head coaches are supposed to go from each school to St. James and they get together with the other the other co- coaches or the sports that they're in and they talk about changes that they might want or some of the good things that are happening within the conference. It's a good way for our coaches to get to meet some of the other coaches that they're competing against and it's also a way for their voices to be heard that they take back to us ads and then we present that maybe to the executive board of some changes that they
019might have. Um, one thing that was I was happy with was that we had all but one of our head coaches present. A lot of these other schools might have four or five coaches there total. So, it was good to see the commitment from our coaches to be there. Um, a lot of times we had a couple coaches, head coaches that couldn't also be there, but they sent their assistants. So, it was good that we have representation for all our sports at that meeting. So, that was pretty cool. Uh, moving on to kind of fine arts, music club, some of the highlights. Mr. Wibboom took most of them, but we'll go through uh what I have on here. Um, last night we wrapped up our spring concerts with the orchestra concert being our last one.
020Um, they did an awesome job. It was fun to hear them perform. Uh, all the concerts this spring were amazing. So, it's crazy how talented our music department is here. Um, we talked about the speech individual that uh went on to the state tournament. Um, one thing that Mr. Mr. Wibboom didn't bring up was we had five students that recently made the All State Choir that they'll go to like a conference this summer and then they'll perform next year. So, congratulations to those five individuals. Uh Mr. Whibboom talked about the district award that we got from our music education programs and that just shows you how how successful we are there. Um, congratulations to the P B P B P B P B P B P B P B P B P B P B
021Pa members that we talked about, the FCCLA, the FFA members that, uh, Mr. Wibboom touched on. And then kind of my last note here is our marching band kind of kicks off June 2nd. They start their twoe band camp. Um, and they go for two weeks there and then they end on June 14th. They go to Otana in the morning and then they drive right back to Fula and then they perform in Fold. So, they have two parades in that one day. So, uh that'll be a busy week for them. Um I also know our athletic teams as soon as the school year's out, they're getting working with their athletes. So, well, so the school year really never ends for our activity department. That's kind of a quick overview of what I had to share
022with you. Does the board or anyone have any questions for me on anything? Awesome. Thanks, Josh. Thanks for the update. Thank you. Okay, moving on. 2.0 approval of agenda. So, we need to approve the consent agenda and the main agenda. Do I have a motion? So, move boom. Motion by Matt. Second. Second by an. All in favor of the consent and main agendas say I. I. I. All those opposed, same sign. Motion passes. 3.0 Approval of minutes from the April 25 school board meeting and the last committee meeting minutes. Do I have a motion? So moved. Motion by Lori. Second. Second by Eric. All those in favor in approval of the minutes say I. I. All those opposed, same sign. Motion passes. 4.0 consent agenda. I need a motion for the items under the consent
023agenda. So moved. Is that Ann? Yep. Awesome. Motion by Ann, seconded by Lori. All those in favor of the items on the consent agenda say I. I. I. All those opposed, same sign. Motion passes. 5.0 main agenda. 5.1 monthly financial overview. Carmen, the board has in front of them um the expenditure um revenue report for the period ending April um 30th, 2025. Um we are 10 months into through our fiscal um school year. Um one thing I want you to note on this and this is coming up, but um the budget numbers on our sheet in that column do not reflect the revised budget that is on the agenda. So just when you're comparing comparing numbers, it's not going to um that's why there's a difference there. Okay. Um once that's approved, then that those
024that column will be updated for the the Mayboard meeting. Um so our total operating revenue for the period ending April um we're at 88.64% um currently compared to last year's 85.55%. Um at the same time and our expenditures for the period ending April um is at 73.49% 49% compared to 77.18% um last year. Um we'll get into more detail on some of our expenditures like this current year when we talk about our revised budget, but some of those expenditures are seeing them fall a little bit behind. Um one of the reasons for that is we talked about um at our meeting operations meeting was some of the um winter expenses that we you know high for like snow removal. Obviously our utilities weren't as high because we had a mild winter. So that's some of
025the adjustments that happen in there, the difference. Um but basically the district is on track with our revenue expenditure expenditures um compared to our budget questions for Carmen. Okay. 5.2 approve tax abatement resolution number one. Do I have a motion to approve the tax abatement resolution number one? Move to approve woodboom. Motion by map. Second. Seconded by Aaron. Is there any further discussion? This is a roll call vote. Miss Dudley. I. Miss Agard. I. Miss Shudy. I. Miss Mills. I. Mr. Bloom. I. Mr. Parish. Hi. Mr. Woodboom. I. Okay. Motion passes. Okay. 5.3. 5.3. Approve tax abatement resolution number two. Do I have a motion for resolution number two? So moved. Eric. Motion by Eric. Second. Seconded by Lori. Is there any discussion? And this is another roll call vote. Miss Dudley. I. Miss Agard.
026I. Miss Shy. I. Miss Mills. Hi. Mr. Bloom. I. Mr. Parish. I. Mr. Woodboom. I. Motion passes. Okay. 5.4. Four, approve procurement procedures for US Department of Agriculture child nutrition programs. John, um, the procurement procedures uh are part of the food service review and these were covered in the operations committee where they were recommending approval. It's part of meeting the requirements of that review. Move to approve procurement procedures for USDA, US Department of Agriculture, child nutrition programs. Okay. Motion by Matt. I'll second the motion. Seconded by Lori. Is there any further discussion? All those in favor of the motion say I. I. Okay. Motion pass or Yeah. All those oppose. Same sign. Motion passes. Okay. 5.5 approved budget amendment. So our um budget amendment um budget revision as it's also referred to um it's a
027standard part of the school financial management and is conducted to reflect actual revenue and expenditure data as a school year progresses. Um adjustments for enrollment changes that affect funding. Um it also accounts for changes in state and federal um allocations, grants and local revenues. Um we realign our expenditures to meet operational needs, staffing changes or um strategic priorities. Um the this end of the year um adjustment ensures that our financial plan accurately reflects current realities and enables sound fiscal um stewardship. Um on the um handout that you guys have um this was also reviewed at the um operations committee. Um but just to kind of show you where we ended up um with our revenues um our revenues increased um 2.5%. Um that includes some formula funding um other state aids um local revenues um
028federal aids. Um it also shows a um we had that 2.3 million decrease in ESSER funds from the previous year. Um we also um in the original projection with the budget there is some uncertainty with the compensatory funding which is still an uncertain thing but right now we're kind of um grandfathered in. So that that is still in place for this this current year that we're actually um doing the budget amendment on. Um so you'll see an increase in our overall revenues for food service also increased um on the revenue side. Um, this is also something that it's it's directly based on the meals that we serve. That's how we receive that funding. So, we always use an estimate from the previous year, but as our enrollment increases or more meals are served, then that
029that revenue also increases. So, that's kind of how we um where that amount comes from. Um, our community um service fund, there was actually a decrease in that fund. Um, mostly it relates to our 0 to4 child count. Um I believe that was down like 80 in that count. So and that's that's how that funding is assigned in in that and there's other specific fundings in there um like AB funding and stuff and that's all um grants and stuff that is handled through our community department. So our total um operating revenue fund increased by 2.7%. Um on the expenditure side, um you'll note that our general fund um expenditures decreased um 3.4%. Um some of that has to do with salaries and benefits. Um some of it was for um staff that we didn't hire
030that we had planned on hiring last May. So this budget that um we're revising was actually approved at last Baines board meeting for you guys. So some of that stuff was still unknown and we didn't know. So there was estimates for um staff that we didn't have. So that's why you'll see a decrease in some of the expenditures in that area as well as the um we talked about snow removal. Um it was a a very good year for um maybe not good, but we didn't have a lot of snow, so that cost was was down considerably lower than what we had anticipated. Um transportation um just for regular routes, maintenance and fuel, um that decreased 2.2%. um that doesn't include any of our extracurricular activities. So, um it's just really um to get students
031to and from school. So, when we look at that transportation, that's where those expenditures are. Um and then our capital expenditure, you'll see an increase um in that in the um projected budget and that has to do mostly in part to the prairie roof. Um that project is showing in in that area because the plan is that it will be done in June. So we had to put it into this this year's budget. So totally our overall um total increase in fund balance is about 2 um 04 um million which um that overall number it it the district remains in sound fiscal position. Um fund balance policies are still being met and adjustments are aligned with board approved goals and strategic priorities. Any questions? So like when we do Yeah. the snow removal, is that
032a per hour? When they do that, that's not just a fee. No matter what, it's a per hour per per per site. Yeah. Per per hour per um vehicle used to clean. So, so how do we set that like each year? Because I would imagine that at some point they got to have a price increase and we just kind of agreed to it what two or three years ago with them and we've never really revisited it's that was if you remember that was a bid process of which we had the bids for the rates at that time and so that's what will follow through the contract. Yeah, the bidding will probably come up again. um I don't remember the year. Um and that that's when you'll probably see some increase. When we do the budgeting,
033we do basically a historical budget to put a number in based on what the rates are and so different um probably our plan going forward and I think they've done this in the past. we will have our um pro projected budget next month for the upcoming school year and then probably January we'll do a a revision and then again at the end end of the year one that gets us a little bit closer to um you know we have child count numbers in October and December so then we can kind of adjust some of our fund balances based on that and then also we have a little better idea of where that snow and some of those expenditures like that and then we can do some adjustments kind of at that January meeting give you
034as an idea for the rest of the year where we're at and then do a final one in May. Okay. Any questions for Carmen? I'll look for a motion to approve the budget amendment. Otherwise, motion to approve the budget amendment. Second. Okay. Motion by an seconded by Matt. Is there any further discussion? All those in favor of the approval of the budget amendment say I. I. I. All those opposed, same sign. Motion passes. Okay. 5.6. Approve the 202526 resolution for membership in the Minnesota State High School League. So, this is an annual uh resolution for membership that we passed and it actually came out um a while ago. Everything's done well, it just came out tied in align with the uh instructional ma committee meeting. So, it got added kind of after the instructional. Ultimately,
035it's the annual resolution. We always approve it. And with that, rather than signatures at this meeting like we've done in the past, it's all electronic now. So, okay. Motion to approve. So moved. Motion by Eric. Second. Seconded by Aaron. There any further discussion? Um, has the cost of the membership changed much this last year? Do you have No, I didn't see a price increase. It's not more expensive with the ninth graders added. Not that I have seen from them. [Applause] Okay, this is a roll call vote. Miss Dudley, I. Miss Agard. Hi. Miss Shudy. Hi. Miss Mills. I. Mr. Bloom. I. Mr. Parish. Hi. Mr. Woodboom. I. Okay. Motion passes. Uh 5.7. Approve consent to transfer Buds Bus Service contract to 4.0 School Services for the district's transportation needs. John. So, Buds Bus Service uh
036con was looking to um sell the business. They contacted a couple different providers. Um they settled on they'd like to sell to 4.0 service school services. Um we did some research and and reference calls related to them. So, at this time, the recommendation is to transfer the BUDS bus service contract to 4.0 services for the district's transportation effective July 1. And that would be at this point a two-year agreement with a third year, and then at that point, it could be considered for a fourth year if the district was happy with service. It's a three-year agreement at this point, though. So, was there I've had this question. Um, a lot of the small school districts have Palmer and have wondered is there just no interest on their end? Is there no interest in us in
037rebidding it? So they could so they'll have all these school districts or is that not a thing to do or thoughts on that? Um they actually did meet with Palmer had a conversation and based on their feeling they weren't um they weren't interested in selling to Palmer. This was operations. Pardon me. This was operations committee. Um, this was at the operations committee which I wasn't there. Mr. Noble and Miss Johnson were there. Yeah, the operation committee had a chance to meet some of the team from 40 the other day. Um, and then we had a prior meeting with them that involved BuzzBuzz as well before the operations committee. Mr. Chairman, some of their team is here as well. if we wanted to hear anything from them. They give a a very good presentation at our
038uh committee meeting. You guys want to hear anything from them or you guys? Yeah, definitely willing to answer regarding our service. We do a lot of different districts around the area as well from large to small. We do a lot of smaller districts. Um, and so we kind of know what the challenges are across the entire state. So, yeah, I guess I can question who we are and and what we're about. Mr. Chairman, one question I'd have would be with driver retention and that that ongoing challenge to have a consistent person behind the wheel. Do you have any particular things you work on to achieve that? Um, yeah, we do a number of different things. You know, in terms of the retention here, um, with this contract in BUDS, we we do not intend, we
039will not change anything that's going on with the drivers currently. In terms of driver recruitment and driver retention, we do several different things. We have our recruiters that we have on staff that travel across the state of Minnesota to help all of our different locations and their managers cuz every every place is a snowflake, right? It's they all have different um challenges in terms of trying to recruit people and then once you get them, retention is a huge piece of it, right? So, we really look at specific locations, the geographic location, the demographics in that area. And we've had a really, really good success rate with driver retention. We've gone into some districts and communities that are are hurting um just with that, right? Um district owned things and really able to kind of turn
040it around. A big piece of our culture with the 4.0 family is just that is being family. And we're concerned about the people first. We're concerned about the students first and not the end result. So, well, we're concerned about the end result, getting the students to and from school, but really that's really focused. We focus our entire culture around that around people first. And uh that's been a really big success for us. Does that help answer that question a little bit? And follow up on that, do you do much movement of drivers if you have extras or or others in other parts of your coverage area that will come to Warthingington to cover shifts and and these drivers might not know this shift and how do you handle that? Welcome to the new route idea.
041Yeah, so we do a lot of that, right? We have a lot of different locations that are close. Some are 15 minutes apart, 30, 45 minutes. if there is a need um whether it's you know we have all ages of drivers sometimes drivers get sick or we have you name it right we have a lot of those scenarios and yes so then we will just do a shift we'll be able to backfill different um districts with drivers and be able to get them accustomed a lot of times what we'll do in closer neighboring communities is we will try to get some of those drivers used to some of those routes right there might be three routes that are um easier to learn and then within that uh location, we can hop people around just to
042make sure that people are comfortable with what they're driving. They're trained in what they're driving. So, we don't just boom put a driver in that spot. We always make sure that the seat is filled with somebody that's comfortable with where they are and their surroundings. And then hopefully really that they can get comfortable with all of the drivers so that we can kind of move them uh move them around from from place to place. So, where are you guys out of and how long you been in business? Been in business for uh what is it? 30 30 years almost 31. Uh we're based out of St. Peter, Minnesota. Um Mike Henock started the company back in Lester Prairie, Minnesota, which we were actually just with Lester Prairie last year, 30 years ago, or last night
043rather. Uh 30 years ago. And uh Mike has been in business for 40 years. He would have loved to be here tonight, but he's under some uh strict doctor's orders. He had a procedure done, so he wasn't able to be here. Our primary uh like I said, we're out of St. Peter. That said, we have people and staff across the entire state that we've purposely structured and put people in the right places so that we have a lot of resources available for any anything that may come come about. You know, I think like you were uh your AD was saying, you know, the these spring sports has been just a jam thing for every district around and now we have these instances where we have this influx of need for trips, whether it's for coach,
044you know, coach buses and or not, which Buds is still doing. But, um, we're able to rally all the troops and get all of these, uh, these teams where they need to go, which is kind of fun, um, for us. Well, fun may not be the right word, but it's a challenge that we we willingly accept and and are able to accommodate for a lot of our districts. So, some of the same office personnel that's already in there at the bus should be staying there. Yes. Yep. Yep. They all are. Yep. Yeah. So, you guys will not see any change. The only change that they're going to see is their check. You know, the name on the check. Nobody, we we really dedicate ourselves. Nobody would ever go backwards in any kind of a transition.
045We want to retain every single driver and make it better for them if we if we at all can. Um, for sure. Any other questions? Anybody? Okay. Thanks. Yeah. Thank you guys. Okay. Do we have a motion to approve the transfer from Buds to 4.0? So move motion by Lori. Second by Is there any further discussion? All those in favor of the motion say I. I. I. All those opposed same sign. Motion passes. Okay. 5.8 discussion. approve addressing the west site uh the softball fields and possible middle school field project. So this is a discussion or action item. This was operations I believe and we got details in front of us. Yes. So the um I I asked Lisa to blow up the sheet that was sent out to you with the financial or costing
046information. so you could actually read it. So that's the one large page and along with that the other large page is what the city brought me today in regards to um at least an example of potential layout. The very top sheet is um what I'll call one baseball field and three softball fields. And that would be on the 80 acres um parcel. So the baseball field would be the baseball field directly it would be directly west of the existing baseball field. The other two pages are a softball field um on the west site and the home base is that's edge is south just so you know. Parking lots to the north. There is a directional on the top and then a diagram of what potentially two fields would look like. likewise emailed out a couple
047other examples. And please remember these are examples. They won't the final drawing that would be bid upon will probably look different because there's planning that needs to go in that conversation that needs to go in that. And likewise the same for the estimates on the numbers on the west site. For example, for softball, the city has expressed willingness to collaborate on a restroom concessions storage piece of the puzzle. And if you look at the number for that pricing on this sheet, the city's estimated somewhere between 4 to 500,000. on this estimation sheet it was 460,000. Um likewise in my conversation with Mr. Robinson today. Um if you looked on the example that they had provided, there's a parking lot. Parking lots need to be hard surfaced. And he did express that the city may be
048willing to participate at some level as far as that parking lot on that site if that's what moves forward. um primarily because they can justify it for the use of the existing park and facilities that are already there as well as service to a potential new softball field. So with the prices um there was a difference related to the first one I sent out to you and then the one that Lisa sent out to you and that was lighting. and found that that lighting wasn't on there. Does not mean you have to do lighting. That's one of the pieces you could choose to leave off. So again, that comes in the overall design and what you want to include and what you don't want to include. I would say at this point, this is kind
049of a number that gives you a starting point of um figuring out if you want to move forward with a project. Um, one thing I do want to tell you that I learned today that potentially a few things might be due for what I'll call an inflation increase. Example, turf that's probably going to see an inflationary type increase in the near future. I fully support collaborating with the city to pull our dollars together to build a softball field as part of a larger complex to benefit the student athletes at our school and to benefit the students that attend our school. But would use these facilities throughout the summer through YMCA programs, softball leagues, fast pitch, etc. to build an amazing complex at the west site. I will also support fully turfing or I fully support
050turfing the middle school field. This would be another opportunity to answer the need of our soccer programs and giving our student athletes at our high school and middle school a playing surface they could utilize on a nearly year- round basis and a chance to be part of answering the city's need and continuing demand for safe space for our students to play soccer on a nearly year- round basis. And I would also fully support doing as many of the punchlist projects that Mr. Hastings identifies for us to be able to continue to accomplish those needs at our high school, but then put together a longerterm building plan that would include involvement from the taxpayer to add school uh space, classroom space at potentially two of our schools in our district. Matt, for the items that you
051just mentioned, do you know what the dollar figures are? I don't. I think at this point we we need to decide if we're committed to being involved in the project. I'm not putting dollars on the project, but I mean, I I think that we need to say that we're in on softball, we're in on the turf, and then we Mr. H seasons has been charged with leadership to come up with a list of projects here and we know our dollar amount to invest between those three places. If we're going to move forward with softball fields, I'm I'm in favor like Matt is of working with the city. So, if if we decide that that's the route that we're going to go, that my vote would be to to partner with the city and have them
052collaborate with us if if we're going to move forward with athletic fields. not in favor of turf at this point at the middle school, but I also agree with Aaron like there's there's high school things. So, we need to make a decision and we keep kicking the can down the road because we are not making a decision about are are we investing in some athletic facilities or are we investing in some high school items or are we splitting dollars if we can between different projects? For me, the priority is putting money into the classrooms. So, I would like to see more discussion and some action discussion towards action items on this high school list to see what we can accomplish in the short term um before we tie up more money into um into the
053athletics. The athletics are important, but learning and in the classroom is also very important. Um, you know, this this 13.5 million number would be $18.5 million if we didn't count the the $5 million pledged to the ice arena. So, that's already done, but that's also a consideration for where we have already committed money. I'll ask you guys about the ice arena. This is a thought of mine. So, the city committed 5 million, right, John? Correct. For the sunset date of December 31 of 2025, we have a main motion and an amended motion. And in that amended motion that read that we put a sunset date of 5 years that would come due, what was it, Josh? February 20th. 2029 29. If you guys are worried about that, you could consider rescending that amended motion to
054match the city's sunset date. And that gives you till the end of the year for them to see if they can do this. And if not, January 1, we can re-evaluate where things are headed with that or if we want to remove the motion of the 5 million. Mr. Chairman, I I wouldn't agree with that at all. I think that we have to stick to our guns of committing our $5 million with the date that we put on that. I don't see what is done by changing our date. the city already. The city chose to not take action for a couple of years and then decided to give this organization months to raise $8 million, as much as $10 million. I do not favor us doing anything with our motion or doing anything with it
055but give them more money. Well, I disagree with giving them more money because I feel a city should have did that when our city that was that was an emotional comment, Mr. bloom at the end of that city owned entity. I think we've done our part and now we're sitting here with a lot of stuff in front of us. I agree with that. So that that's where I'm at. I just it's a consideration. If there's enough support for that, you can do that. I'm not saying we have to, but it's just it's a thought. You don't have to do it tonight. But I know there's been a lot of concern from some of you on that commitment. Well, I personally want to keep the commitment of the 5 million for the ice arena until it
056all plays out. You know, I don't want to push more to for eight months that they have to make this decision, find out what it's going to be in December or whenever the eight months are from now. I think it was December. Um, and then decide or look back at what that 5 million is going to do. We need to have hockey for our kids in this district. And so, I would just leave that alone. I'm back with with Matt and Ann. I'd like to see something done with this the west elementary site so we could we have the opportunity right now to collaborate with the city with those bathrooms that's going to move forward with the city. I think we could collaborate with it. I'm not sure how much money that's going to take
057if is it one field or two fields or what that's going to be. And then I'd like more information, Erin, on these high school priorities. I haven't seen the individual list and I'd like to get some dollars attached to what those individual projects would be. So, um, we'd have some idea of what that looks like. And then my third, I'd go back to turping the middle school field. Mr. Chairman, one other comment on the, uh, the softball structure. I I we got to be forward thinking on this. We have to be willing to look beyond the immediate situation we're in. We obviously are tight on dollars now, but let's build this complex so when the day comes, another field can be placed there. Let's look at making this a complex. Maybe today isn't the day
058to build two fields on this site. Let's not put a parking lot where another field could potentially go. Let's look beyond now and let's look at how we can make this a really awesome place when other entities are able to be at the table and can bring dollars to it. Let's not handcuff our place today just because it's what we can afford. Now, you're thinking the one softball field and collaborating with the city on what they're willing to to do. Sure. Right. But let let's be at the same table and again pounded this and tell purple about having other entities involved in this and what they see how this fits into their plans too. And the one schematic we have has a a parking lot where you could potentially put another field and that isn't
059going to isn't going to work in the future. So I'll move nothing forward tonight. Just keep the discussion open and down the road end of the summer have a work session where we can approve some of this possibly. Is that what everybody's thinking? Well, at the operations meeting when we asked Mr. Hastings to give us a list of his priorities. We also discussed bringing in other architects and engineering firms to come in and give us estimates with a focus on this priority list. So, I did email um Josh and Carmen and the rest of the operations committee with a list of five um engineering firms, architecture firms. I highlighted a couple that um also do turf and recreational and sent that over. So, we do have a list of that. And I think our goal
060was that we get the list from Mr. Hastings. We discuss it at our next meeting and we line up some folks to come in and take a look at these priority projects and have things teed up in time for Mr. Height to join us in July and keep moving it forward. So I think we were trying to put ourselves on a timeline to move move these things forward. Um Darla, were those um engineering firms or were those architectural firms or were they a combination of or what's the firms? combination. They'd be competitors to ICS and they would come in and do that for free. Would come in and I listed the ones that the only ones I put on the list are ones that have done work in this area area or have spoken to
061me at MSBA and were willing to come down to the Worthington area and do work. Um, some of them were involved with the Folda referendum, uh, Windham, Blue Earth, one did a cafeteria remodel or kitchen remodel in Edertton. So, that's the list I provided. I have another five I can add to that list if we go through the first five and need more to look at. Let's hope. Yeah, chairman. We had also talked about uh facilities committee of of being engaged in more of the uh evaluating potential projects too at the walkthroughs the high school, right? So when are you guys thinking like August we should be looking at? Well, I think the cities wants to move forward with the bathroom project there. I think that too if we want to collaborate with that west
062site, we need to So, are we not making any decisions until we know more about the high school? That's what I'm asking. Like, are we doing nothing with the athletic facilities until we know more about the high school? Because if we're going to wait for the high school, how soon do you want to push Joel into this? Well, I think the high school, you know, if those are priorities, I don't know what they are, but we have to be very specific about what those priorities are so it can be bid. You know, I don't know that in itself is going to take some time. I mean, I don't know what the priorities are. So, I can read them for you. The first priority on the list is a security controlled entrance structure or personnel. The
063second is renovation of the kitchen. Leave the cafeteria as it is. The third is renovation of the north wing, windows, doors, etc. Fourth is additional classrooms 8 to 10. Five is a humidity system for the orchestra room. Six is a tech department move to a central location and a repurpose of that space. And seven is reconfiguration of a science wing to CTE if we have added the classrooms. And I'll forward this to you all right now. My first question on that list would be we need to prioritize that list because we can't in my opinion that's more than the money we have that's more than 13.5. That's priority. That is the priority. So we doing one, we do two, we do five, we do seven. Then it then we need to go to the voters
064because we don't have enough and we have to prior I mean what was our last referendum 24 20 28 or 9 it was use of fund balance and then it was 14.3 uh request to taxpayers. I think we ended up about a total we reduced it I think couple million dollars. Okay. So yeah well you guys are going to visit about the priority list next month right operations that was committee task. Okay, John, in in your experience to to go to let's say we choose the five companies that Darla's mentioning. So, we already have ICS information and we do these other five. How long is that going to take to to get them involved to get them out here to walk through to get all that information back? Just a ballpark idea. If we have
065a priority list, sorry, sorry, Joan, if we have a priority list identified, so everybody is talking apples to apples, um, and again, a lot of those things, if they're laid out correctly, um, it'll take them a month to probably put something together. Um, it depends. Some move faster than others. um you're talking at least a couple months before you see an estimate. And again, remember, it's a rough drawing that you've already seen, just like what you've looked at tonight. And it's an estimate just like what you see of the numbers. And some will estimate a little higher and some will estimate a little lower potentially trying to get the work. Right. So and that leads me to the question what's wrong with ICS? I I'm I've never gotten a straight answer. Mr. Chairman, in my
066in all due respect, it is common practice at the college to have a minimum of two RFPs on any project to be able to make a decision about how much you're spending. And I'd like to address the other comment that was made about we're keeping kicking the can. We're keeping kicking the can down the road here because we have zero concept of how much any of this is going to cost. None of us are going to go buy a car and for an unknown dollar amount. And so we need to have numbers in front of us to be able to make a decision about how much money we're spending and if we can even afford it. And we keep having these hypothetical conversations about dollars we don't know about. And it just is irresponsible. I'm
067sorry. It is. And so I would like for me personally, the high school is a priority with the increased enrollment that's coming on the food services situation and how that might evolve in the future. Those things need to be addressed. That is a need that we need to deal with. I'm I I these other I understand that there's a need at this turf at the middle school and that I understand that that building relationships with the city at with these softball fields is important, but those are those are extras. Those are nices. We have a problem here that we need to address and we don't know how to address it because we don't know how much it is going to be. And okay, I get your argument there Eric, but I'll go back to what
068Matt says with the softball complex. And Josh is here. Josh, am I wrong? There wasn't too many years ago we were pretty close to maybe not even having a softball team on based off numbers. Was it a struggle? It's a struggle. We're moving up eighth graders to help out with the JV team. Um, we're working on providing I think some structure at the youth level will change some of this. Sorry. The the program's headed in the right direction. We got an outstanding coach in place with a outstanding background. Um, we have a group of young girls that are involved right now. Um, I think working with the city is an awesome awesome way to do it. Um, I think having down at West Elementary or the old site, I think that'd be a great place
069for a central location. It adds to the park down there. You close the road there. It just adds to the not only the from the school standpoint, but from a community standpoint. We're able to bring in softball tournaments to town here. Um, and that goes back to baseball as well. I mean, we're we're locking baseball fields. We have 40 kids playing on one field. Midwest isn't our field. We don't always get that. Um, I've said this for 10 years. Right now, we've done a good job with a lot of our activities. We're dealing with the hockey situation, but the other situation that we haven't dealt with is our softball and baseball. All the other stuff has been been upgraded and and we're heading in the right direction in those other areas, but we're lacking at
070that area. And with the city willing to help us out and move together with it, I think it's a good time to do this. And I I don't think there's a reason why we can't reach out to Minnesota West either. And if we have a turf field in there, um, they might utilize it, too. Um, so there's another player. I haven't I don't know where they're at with that. I'm just throwing that out there. So, same feel. We're still short a baseball field or two as well. Absolutely. Yep. And before you move forward on I mean, we need one baseball field, but obviously our two so-called middle school fields, if anyone's been out there, they're falling apart. Before you do anything with those, you got to put you got to replace those fields before you
071do that. Once we don't have a place for those youth kids to play, those those fields are used daily in the summer. So, could we get more certain numbers on a softball field and fixing the school field? Would everybody be okay with that venture to start going forward or middle school baseball fields. Yeah. I mean, they're wet. We need to figure out. Yeah. I don't know if you can fix where they're at right now. That's just my thought. I almost feel like you have to move them off that site unless you're bringing dirt. I just drove by there today and there's a lot of water and one light. I'm kind of nervous about a light falling over out there. It's pretty bent that doper. I mean, that itself probably just needs to be taken out.
072before it hurts somebody. Is the size of the fields at the middle school with the softball field be the same from a play perspective? What do you mean? Can we use a softball field for youth baseball and specifically for the middle school kids? They use those right now for middle school softball and baseball. So, it's essentially a slow pitch softball field with a all acre line field and we can address the bases. So, if we were to do a softball complex, that would alleviate our know that would help with the softball thing, but then you got to have the discussion, are we going to bust kids over, middle school kids over? So, [Music] I want to circle back to Eric's comment about the kitchen and the secure entrance. And IC has given us a bid,
073have they not? Or a quote or an estimate for just the the secure entrance in the kitchen. Not just a separate, not just those separate. It was it was the secure entrance with the addition for the offices creating a cafeteria addressing the kitchen and that was an estimate that was given about that portion of a chain reaction of moves. Correct. So I I was just so I think the answer to my question is no. We don't know from ICS if we just look at a secure entrance and just the kitchen without the cafeteria. Do we have any idea? I don't have that. But then we do have the north north north lane issues in a separate bit but we don't have just the kitchen just and I mean I love the idea of partnering with
074the city and building the softball fields. I love the location. I love all of that. Um, but I would like to see how far down this high school list we could get before deciding how many recreational fields we invest in. If we I I don't want to make a trade-off with a secured entrance here at the high school and a softball field and middle school turf. I don't want to make that tradeoff. So, I want to be able to see all of it. So my question to you guys on high school is he's got seven priority items. At what point do all seven of them need to be completed and how soon? And I think that's the discussion. So how far do you guys want to push off all these fields if we're going to
075prioritize the whole high school thing over the next 3 to four years? But just based on on the priority list, Mr. Chairman, the comment was made about the the desire for the education standpoint and based on the list only one or two of them actually directly are towards classrooms and the rest are cafeteria and entrance and windows and doors and that kind of thing which do have importance but not directly with education per se but I got to think that we're able to achieve a lot of those. And that was my my dietrod part of my points was let's I I think we can tackle these ones that we can need to do right now. The cafeteria and the security. I mean are and yeah kitchen kitchen specifically. But but to me I feel that
076we're able to find a way to make that happen and address our athletic needs. You know, this district has done an amazing job at the facilities that have been built over the years. Really has. I you can travel throughout our conference and throughout the state and very few places have the uh the classrooms and the the uh facilities that we have to educate our kids in. We have not put a lot of energy into our extracurricular places. Trojan Field was the last and it was the first in a long long time and that was many years in the coming. So look at the uh the amount of energy that's put put into buildings has been there and I think that that it is time to still u put some of these other facilities on our
077priority list. So you feel by the secure entrance to the kitchen and a few of these athletic things, we can get that all done for this 13 and 12 months out here. That and that's been my point through this whole thing is here's what we can spend figured out. Maybe not going to be as glamorous as we want it to be, but that's all we can that's all we can afford to put into it right now. And that's that's what the way I look at it. Here's our we know our max number. Find a way to make it work because I think the north plane has to be a concern with this. Do you guys agree or not agree on high school? Cuz if I remember right, that was too We're talking north wing windows
078and paneling and that kind of thing. That's a lot. Well, it's more than it was. No, it's more than it was. Yeah. Right. I think it's around four million sustainable projects. You know, I think one question we have to kind of get on the same page with as a board is are we comfortable taking that assigned fund balance down to zero? Are we really actually comfortable spending three and a half $13.5 million or is that number actually less? And that's maybe a conversation that needs to happen with the new superintendent. I agree. I'm not opposed to working on these other projects. I just feel like we're shooting a blind about how much we're spending and we can't I mean I think building relationships with the city and doing that collaboration is important. I'm not saying
079it's not and I'm not saying I don't want to do that. I am saying is is that we don't have solid information to make a decision. Well, I think that this and maybe it need I don't know if it has to happen in the form of a motion, but the city wants to know if we want to play ball with them on the ball field and so that's to me we have to step up and decide that. So that's is that what you're asking? Yes. Are we interested in pursuing that and finding out more? I I think that we are. I am. I'm, you know, but I don't know how much that means because I think there are things that are higher on our priority list. And to me, just because we say we're ready
080to continue this exploration with you doesn't mean that we're married to it. Okay. Right. I mean, it comes back and it's $5 million. Well, that's not that doesn't fit our plan right now. All right. I'm comfortable with moving with that attitude. one court or one softball field in two softball fields or just what the scope of that project is we don't even know that I mean even with the high school list you know security are we moving offices or we just making that secure in a way you know that's non so yeah so I mean we haven't decided that we haven't looked at that we don't know what that exactly means or the kitchen are we just doing the whole cafeteria expansion or we just doing the kitchen and we're just doing this receiver area
081and the storage back there. Where do you stop and start with that? That could be a couple million dollars worth of difference. You know, we I don't know that we've decided that. I don't know about the operations committee. Can you come down that avenue and bring some of that to us? But, you know, John's got it here. This is an estimate here. Once once all field of natural turf was about 2.6 6 million. I don't know if any of that includes some of the money the city would kick in at 460,000 city. So this would be our cost. What is their cost? I'm sorry. I I took and took some of the costs out such as the restrooms and some of that. So I ballpark numbered it about 2.6 by removing some of that. Okay.
082Is that true or artificial? That was artificial. Okay. Because artificial is what? 3.7. So you're taking out. Yeah. If I if you went to turf, it would be less. And I don't want to harp on it, but we do have to do like spare based on title one. It has to be the same as the voice. So I I I pulled a few things out. But again, doesn't matter what company you use, what you do. until you're very specific of what that looks like. You can't get good estimates. You're going to have this kind of number. I don't care who does it for you. It can be an architect. It can be in the owners reps. And you got to remember ICS is an owner's rep where example uh W was our architect. And I'm
083going to I'm going to even go as far as saying the leadership you will have in place has not necessarily experienced the building project scheme. You will need an owner's rep to represent the district in my view. and that that's just in my view going to save you money and the whole process of leading everybody through it. Um it it's plus Mr. High and Miss Johnson, Mr. Noble aren't going to have time to necessarily babysit a project, whatever the project is. So again, you all these projects, these are good estimates that are put together. If it's not quite right, I can have them redo that and do one. If you're one field exit and it's strictly you're going to collaborate with the city, you're going to do one field and it's if you want to
084know turf versus artificial turf, we can do that. and I can have them take out the restrooms and those things. Include the lights if that's what you want and we can get a better number and I can have that done for you by next week. What we've got laying on 375,000. Yeah, the lights are in here. That was the piece that was originally left off. But again, until you're specific, one, you're going to get an estimate, but two, you're never going to get the real number until it actually goes out the bid. And that takes the planning time to design it, which could be anywhere from a month to 6 months. Usually athletic fields aren't that long, but it does take a couple months to do the design work. And even if you don't move
085forward with the project, you're going to pay for the design work. Okay? And you don't have to approve any of this. Technically, you don't have to approve bids. If you comes in higher than you're willing to spend, you can say no. In your motion, you guys could put up two two million or up to two and a half million. I'll be included. I'm I'm just trying to help you understand what's going on. And again, that's part of the whole process. And I thought there was one on here that actually showed just one field with turf and without. And it's not that way. So, I got to ask for that. Um, but again, I'm going to quit asking if you guys keep saying no. The only reason they're doing this at this point is because it's
086a favor to me. I I would like and I know other board members want other bids. I have mixed feelings about that, but so that we can start putting better numbers to these projects so that we know what what we think we can move forward with. I would like to see ICS because we're already working with them do a one one field softball field in collaboration with the city and then do that secure entrance and kitchen because that seems to be the the the things that are rising to the top so that we have better numbers. So, so we're not I just feel like and when I said kick the can down the road, it's just because because we're waiting for for numbers. We're waiting for the new superintendent. We're we're waiting for whatever the
087right time, the right thing, the right whatever we're waiting for. And I'm not saying that that's wrong. I'm just saying so that we have better information. That that would be my suggestion simply because softball fields have risen sort of to the top in collaboration with the city and the priority of one and two the secure entrance and the kitchen over the north wing. Well, I think the north wing is a priority but I that's from a different fund. It it can be from a different fund. That is absolutely true. can be long-term facilities maintenance. You can do that on LTFM bond and I've had a conversation with Mr. Hikap about that. Um I would tell you that would be a an overall area that you want to particularly with the timing where it's at now
088you'd want to have a conversation with Mr. camp about that and potentially because I'm going to tell you I'm a little nervous of committing half of the annual funds to pay bonds without that understanding of the financial side of it. Um because you're you're now talking your annual LTFM expenditures will be 6 to700,000 versus 1.2 to 3 million. and annually and that will then start to limit what you're going to do on roofs as an example. So that's why I haven't been pushing the north to utilize LTFM mod because there still are roof needs that need to be addressed primarily prairie. I would put it a part of your package and then if you want to fund it a different way, whatever, but I would like to know what it's going to cost at this
089point. So, it's a part of your discussion and you guys feel if we're getting if we're getting beds for the um kitchen and security, I think we should also get beds for the Northway. And I'd like to throw in the gym ceiling as well. grab some bits. Not to add to the list, but that and the one softball field in collaboration with the city of Arlington. Correct. Everybody in agreeance for that and and so the footprint would allow for a additional field to be built. Yes. Yeah. And and to clarify, I mean, I I was under the impression that Tower Street was closing, the concession stand, and the bathrooms are going there. This drawing doesn't show that. So, no, because this is just a concept. It's not there. There hasn't been enough discussion yet to
090to make those decisions, but I agree with Matt that the option to put a second field on in the future would definitely be important, I think. And there's the option to close some a short portion of the street not maybe or do something with it. There's additional green space farther to the east that could help make it a larger complex. There's all kinds of things we can do outside the block box, but we have to put stuff in the right place now so that block can fall when we're ready for it to Tower Street. The street on east side that's on the west side. It's right between the West, former West building and Centennial Ballpark. Okay. And that's when we thought they were going to consider closing. That was some of the discussions we had
091with Mr. Robinson and city staff was the potential of that closing. You know, then you get you take the restroom and these other things and move them there. Then it changes the whole layout of the the footprint and it changes the cost. Okay. So, kitchen, north wing, secure entrance. Start with one softball field, possibly two Sunday. And what else? We good there. The gym seemingly is that a good start for where everybody is comfortable right now. and the difference between artificial turf and grass. Grass natural. Yeah. Okay. Everyone should walk through the IT department to high school. Yeah. I don't know why that isn't higher on this list. I I like this list. I like, you know, giving proper weight to the leadership and staff who are there every single day. And I I personally
092give a lot of weight to the order of those one through sevens. Um, and I think tackling number one and number two to begin with is is appropriate at this time. Okay, John, you got your orders? Yeah. Okay, everybody good? Let's move on. Okay. 6.1 superintendent report. Um just a couple things I laid out there for you. Um something that came from MSPA in regards to the hand out there, some trainings and a few things that are coming up. Um the second item I gave you was which I had emailed out is the enrollment updates. um just so you're aware of where things are at and you know the stability that's coming um with those enrollments. Um, just an FYI for you and it's one of those things. Um, for graduation, please remember graduation next
093week. Thursday the learning center, Friday the high school. Both graduations will be the largest class in my time here. And the high school graduation will rival the early 70s of numbers. Right now it's estimated at 287 graduates. It may change by graduation day, but just so you know. Um, and those numbers are what I call the 737475 school year. So long time ago. Um likewise, the other thing I just want to mention is please pay attention to um the legislature and what's going on right now. One of my biggest concerns is nowhere have I seen um compensatory ed being whole harmless. And that would tell me that we've got a big hole cuz that's a $2.7 million hit to the district and would tell me that we didn't go far enough on budget reductions. So,
094um there plus there are some other things out there that are not necessarily um wonderful. So just pay attention to the legislature and where things are at because there's a lot of different balls in the air. And of course the projected deficit on not this next bianium but bianium out is $6 billion. So and they're not going to seemingly correct a lot of things this round. So FYI for you that what's up instructional committee. Mr. Chairman, can I ask a question to Mr. Langard first, please? Um update on the watershed's attempt to improve water quality on the city's schools property. So right now the watershed and the DNR are work and the engineers that the wershed has hired are working to collaborate to develop a project that could be approved. It's a little different approach
095because it's what could be approved or would would be they're tired of doing a project saying to DNR and saying no. Um, so what will probably be the plan is a single dam with a meandering ditch through the remainder of it is more than likely and they may want to allow for some retention of a little water in off ponds. So that's what they're developing. At that point, you know, once it gets developed and whatever, it'll come back to you and as a board, you're going to have to consider whether you're okay with that. And ultimately, I'll probably say um if the DNR is so-called proposing and driving this change, it might be advantageous for you as board members to say, "Okay, we've got a problem on the middle school fields of water. We want
096to go into what they've determined as wetland and you can negotiate some benefit to dealing with that. Anyway, that's where it's at. Aren't we better to to air our concerns sooner than later from a pardon me? Doesn't Are we better to air our concerns sooner than later as far as I have aired it to the watershed already. Okay. I I'm just saying from, you know, meandering is going to take up a lot of they kept it our ground. They kept it within the confines of what's already there. Okay. At least you are comfortable with what they're It's a preliminary drawing. I saw there's only one area I'm all concerned about. Okay. Otherwise, it's within the grass area that's already there. Thank you. Okay. instructional committee. We've covered everything on the list. Okay. Operations. Believe all
097items are covered. Mr. Chairman. Okay. Uh reports. Um I just have something quick. I did attend the Crazy meeting this past week and I want to report from them that the student coming here from Crazy for the 25 26th year is Fiona Kaiser. So I'd like that reported in the minutes. And the student going from Northingington to Craig is Kingston Win. And at least I have those names here if you want them. Okay. Anything else? Okay. Other business um discussion slash approve on adjusting or changing the regular board meeting date and time. What did operations was it moving back? That was the consensus. Okay. Is it going to be okay if I move over June 7th? To when? 7:00. And I had asked him this. So Matt and I here on the cabin board and
098that's our golf outing day and Madam MC's and the steaks are getting cooked and I just felt like if we had a little more time getting back here would be nice. Both committees already talked about being later on that Tuesday night bring it here to make sure they're okay with that. I said moving it to Monday. Yeah. So, whatever time would work better for you guys. I think that Tuesday still works just a little bit later in the evening. The longer you guys can make it. Even 6:45 would be bad. Other than that, Mr. Chairman, I believe later the better. Yeah. It's only 11:00. 7 o'clock is when we originally talk. Is everybody okay with the 7 o'clock June 17 meeting? Have to behave yourself there. That's a good question. Not our chairman that day.
099Okay. Lisa 7:00 7:00 June 17th board meeting next. Okay. Um, other business I got I I asked that question for John and we've talked. If anybody looked in the consent agenda, we had another additional special ed teacher resign. That puts us up to is it four? No. I and I know we've talked and there was no concern but I see there's another one at that point losing special ed teachers concern and want to know what's going on what we're really going to do cuz we're already right. Yep. Um it's well again some some of the special ed teachers um are choosing other options or choosing to go um primarily some of the issues we're aware of. Some may be personal which I'm not going to share in a public meeting. I'm more than happy to
100share a little information related to that, but um I'm not going to put them in an email. It would be a conversation with you and I would even recommend you visit with Miss Johnson about some of why they've chosen to resign. Um some are again resigning for personal reasons. Some are residing because they want to see a different um have a different school to work with. Some are resigning because they're frustrated. So that's just what I mean. I mean your your time is blending away. What time or what point does that possess us to be a little bit concerned about the future? question what department's big and you know I guess I would just like to be updated on the future what's going to happen how we're going to try and retain how we're going
101to try and add it I mean it's a concern of mine I'm not saying have to come into discussion but I just would like to be able to dated in the future I share your concern so with that uh future business I guess we don't have to worry about scheduling a work session yet obviously we'll do that this summer I guess I don't see anything else so meeting is adjourned