001because of uh complications with weather um we are not having recognitions tonight not many students come in um informational items is next on the agenda for artificial int intelligence procedure all right so uh we were tasked this year to come up with an AI procedure that would guide teachers and that would guide students and just so our community knows here's our stance on using AI so there are the questions around AI comes to generative AI what kind of data are you putting out there uh what's safe and what's not safe is AI slanted more to the left than it should be there's all kinds of questions that you look at when you're looking at AI so the process we did uh we had a committee that started meeting in uh the beginning of the fall
002and they met multiple times and they uh read through sample policies from from Across the Nation but they also looked regionally then they looked at the msba sample uh pieces that they gave and uh we played some AI games and we looked at some AI tools so we tried to experience it as well in the process and so in the end we came up with this procedure that is before you and we're not asking for a vote just trying to get input and so our next stages for this procedure would be to start providing then the uh uh professional learning for teachers that would go next and so they understand the the procedure and then they also uh start being introduced to tools that they can use in the classroom uh the next stage for
003the board after this after you've looked through this tonight and give us feedback would be next month although I'm going to my daughter gets married next month so I won't be here but we will uh we'll have policy jg1 and when we approved that a couple of weeks ago or a couple months ago we said there is a part of the academic dishonesty there will be a part of that that will change so based on our conversation tonight we'll uh change uh that AG uh Jr jg1 academic academic dishonesty and then we'll have you re-approve that or if you want to have an extra month to read it and then approve it the following month either way but we'll start that process that'll be the the part where you all uh take your next action
004as far as a board vote goes but with the procedure for AI uh it really talks and you all have had a chance to read it but it talks about teachers are going to vet it through our uh technology the way we vet other pieces we'll make sure it's safe the technology department will do their piece we'll also make sure it fits uh with uh with our Tech barians and it fits uh with our instructional practices that we do from there then uh if it is approved then uh teachers will be able to use it in their classroom but they'll only use it in their classroom if they choose to use it in their classroom so AI is open but it doesn't mean it has to be in every classroom it's completely up to the
005teacher teachers have complete autonomy regarding uh their use of AI so a uh so if I'm on an English one team then hopefully all the English one teachers are going to collaborate and choose to do that the same way where students aren't getting some experiences another student isn't but if I'm a soulle teacher and I'm the only uh marketing teacher if I'm the only this or that then I will choose whether or not students would use Ai and we can choose it for each assignment that they do it's not a blanket you can use it in this classroom or you don't and so we have this stoplight and the and it's basically this is just a graphic to really talk through kids that hey AI is not permitted unless we give you the yellow light
006and there's some uh you ask me before you use it or we give you the green light on this particular assignment so uh teachers when they were given feedback they were concerned with the stoplight that it gives everyone permission to use it unless they're told not to and so we did change the wording in the uh procedure so that kids would know that uh students may assume AI is not permitted unless an instructure shares how AI may be used within the course of the particular assignment or project so uh AI is not the kids must assume AI is not permitted until a teacher says on this project you can and here's how it will impact your score here's how it will impact your collaboration so it's all about communication between so there's plenty of clarity
007uh Mr Griffith you want to talk you were on the committee any comments thoughts uh yeah I had the privilege of serving on the committee for a few few um meetings I guess part of it would be kind of like any technology some some teachers some administrators are completely opposed to it some are completely open so there's probably a big big Spectrum I guess one of the questions would be for those who don't really understand technology I mean we're still learning this stuff how do we train teachers on what to do or how to use this and then how do we train or instruct students on how to use it and what's as opposed to just putting the sign up sure so we have uh some instructional coaches who are already asking hey when can
008we start rolling with uh helping teachers learn the technology piece uh so that is uh part of that next step is that uh we have Tech barians and we have instructional coaches who are willing to start rolling that out they can also uh tag team with the actual technology department and uh Chase and Ethan are equally willing to start helping uh teachers uh understand and grow it will be a process where we need to build the capacity of the Ed the adult before we allow the kids just to start using good I guess one more clar clarifying piece in this and this is still draft but says students may assume AI is not permitted unless instructor shares we might want to be a little bit more forceful to say AI is not permitted unless authorized
009something like that okay yeah um all right students should know students should I can I can change that wording good just so there's no no ambiguity right good good good along something I was going to say on number one under Ozark R six something I was going to say under number one on Ozark R six students on the second page I was going to suggest putting the word only before win use AI tools during in-class examinations or assignments only when explicitly permitted or instructed because that's rest of the document has said it just needs that only in there nope that's perfect good any other thoughts comments I have a couple yep go ahead I don't want to just I was just going to ask you on the first page number one Ozark R six guidelines
010for staff use D and E I just wondered what are the thoughts behind the D says can be offered in in an equitable manner I know there were probably many many sentences that were summed up into that one what were you thinking about sure so offered in an equitable manner would be that if I am a teacher and I'm given students uh permission to use AI on this project and then we have uh some students who have no internet opportunities whatsoever to use AI it would be unequitable uh they would come back with wonderful project and U my kids would come back with squat just what they could come up with are still on the way to or from so that that's what the Equitable piece is we just want to make sure if you're
011going to offer AI you're going to give opportunities to do it in class you're going to make sure they know the tool because if you know the tool better than Dustin then your use of that tool is going to be much different than Dustin juice so it's that type of piece oh that's good okay similar question on e e says can minimize or eliminate any inherent bi bias ensure the human is in the loop is that kind of the same thing as what you were just saying or is there more behind that one also well there is um when you're reading about AI there are people who assume that AI leans one political Direction Over another or AI emphasizes one uh it could be anything emphasizes one sex over another so when when you're asking
012AI to give you a picture of a bunch of Engineers if AI if that particular a AI you're using gives you five male engineers then we would say that it has an inherent bias that men are Engineers when actually now women are equally or better Engineers so it's that's the piece we're talking about so the human in the loop there is us as adults we want to stay the human in the loop we don't just let kids get on AI and do whatever they want to do we have to stay active in that process and parents are the human in the loop as well we always want to keep a human in the loop good good okay thank you for explaining this I was that I have some more yeah okay at the bottom of
013that page three any use of AI in the classroom or on class assignments must align the teachers instructions and expectations teachers will and then letter C where it says including the district's acceptable use policy I just thought what if we linked to that or what if we named it so that the person who's reading this that's not all that familiar with our policies can find it sure that is its name right so we can link to it without a problem or just say somehow help them no no no that's great okay okay and next page oh and it's sorry look above if you'll look in the the use of artificial testment Falls within the Ozark R six District SE use policy so it's linked above it is the exact same one above but I can
014link it there too doesn't matter okay good okay next page where you're talking about Ozark R six students down on number six it says avoid overuse as it can stifle independent thinking and creativity I'm glad that's included I wondered if there was going to be some kind of definition or parameters about how to decide what is that individual teachers to decide that yes and I think it's going to be that uh part of the professional learning piece for teachers so uh there is a district a couple over from us that's about our exact same size they say students can use up to 80% of a project can be AI what's 80% you you know it doesn't make that doesn't make sense at all to me uh this actual wording I think we took from Liberty
015I Believe In Their policy or it was the one from msba but uh we want students to avoid the overuse because we want them to use their brain so teachers may say in this stage of this writing process you can use AI that stage is now over and this stage when you're actually crafting your right writing you can't use AI so that the overuse would be the AI does the majority of the project so it really is going to depend that's going to be tied into that professional learning teachers are going to Define that 100% some kids will say no I'm not overeating candy but they have it 10 out of the 12 hours that they're awake during the day sure sure sure sure no that's you're you're asking excellent questions thank you okay thank
016you and that'll be clearly defined by the teacher per correct yeah okay next page the top um full paragraph it says violations of these Provisions the district's board policy procedures of the district's acceptable use agreement may result in disciplinary action taken against me and so this is in the list of things users are prohibited from so it made me wonder is this part of like a student agreement are you going to have the student sign something we hadn't talked about that I just it could be yeah I don't know I think uh it's just the if you're a student user then you need to know this piece of it I mean it' be super easy to have a kid sign it it would really depend on their age range I mean yeah I don't we
017hadn't we didn't talk about it as a committee so this is the part that you're going to hand out to students though right okay that they will have we'll link this procedure in our handbooks so then students will have access to it in handbooks and then uh our probably we will have uh in the professional learning which we've not developed yet we'll talk to teachers about making sure students know the procedure and to when they're talking through that how do we use AI in our classroom good no those are great questions thank you last James already took care of I was concerned about that next paragraph being yeah yeah yeah thank you thank you for question to develop this I know it must not have been easy compiling this there's a lot of people the
018team and they gave tons of great input looking back at that same violation paragraph it it's I guess if I'm a student how do I know if I've broken some of those if especially what do overuse me like you said mean yeah I think that goes it says we can suspend or expel but well I didn't know what overuse meant yeah I think that goes back to um that goes back to the teacher being really clear and the beginning uh defining expectations for this particular assignment uh and then I think when you get into the suspension or expulsion from school you're talking about some usage of AI That's not I did too much in my project with AI you're talking about you're looking at other pieces of the disciplinary code um if students not going
019to be expelled uh for doing 100% of the report with AI they're going to be expelled because they've tried to use AI to do something that was egregious uh so I we're just following basically that jg1 we follow all of those whenever any disciplinary incident follows under jg1 that policy it may be in here but can you kind of address um kind of privacy issues how we how what kind of tools or whatever we can use to sure good thank you so a part of uh the district technology when they look at any and and one of these two gentlemen probably give me the words better than what I have for it uh they look at Hippa Copa something something something there's multiple areas they look at every piece of technology that we use and
020we make sure that uh our certain privacy students privacy and their personal data is not going to be uh where someone could uh hack it and where or where it's open for a person to have one onone conversations with students from the outside world or where they're going to be collaborating doing collaborative projects with whoever just happens to sign in as a student from somewhere else unknown they're they go through all of the piece and then we look at there's there's no back windows into our systems they they go through all of that and and scrub for all of those pieces and when they click all the right marks then we're allowed to use the technology so it's the same safety that we do every single day our technology department goes through program after program
021and then they recheck it daily to make sure not daily yearly to make sure that we're still in compliance it's all a compliance piece so this would the software would be all on on the District computers is that uh there will be some that's cloud-based okay but it will be safe like the other cloud-based things that we do and that will fit the Copa Hippa sipa Copa yeah all those things okay great questions other thoughts how did how did I just wanted to make a note so I'll remember for later how did we decide to how did you decide to fix that one sentence in the communicating the first thing we talked about the student I didn't I just wrote a note I didn't actually write the words out I just wrote a note so
022I could fix it okay tell us later Absolutely I'll yeah I didn't take the time to write it that's any other questions okay well thank you James for participating I appreciate that and uh I thank the other uh I don't know there's around 35 people on the committee and then the principles brought it back to their guiding Coalition so it's been a process to go through all of those uh I will take it back I will send a report to the uh committee and give them one final feedback piece and then we'll move forward with our professional learning and the the next thing for you all will be policy jg1 thank you guys that getting all that input yeah it's important that our kids learn how to use AI safely they'll be using it in
023their jobs inappropriately so they just need to learn the big picture so thank you Dr C it's a Competitive Edge that uh if other school districts are training kids how to use AI effectively and we our kids leave Ozark and don't know how to do that then uh we are at a disadvantage for sure yeah but it needs to be reasonable and that's where the teacher has all the autonomy so it has to be a reasonable usage thanks again next is a superintendent update I forget I forget about this I wanted to quickly maybe not so quickly but go over a our the Open Enrollment bill that is in um the house it is called it is House Bill 711 and this is one that we need to pay attention to there's also one in
024the Senate at Senate Bill 215 um and they're they're vastly different so House Bill 7-Eleven um the Open Enrollment has been going through the house and the senate for quite a few years um for the most part most schools are opposed to open enrollment but I just wanted to give you some changes and to give you just a very high level overview of some of the issues that are in it so that you're aware that if someone ask you about open open enrollment you can have a conversation with them okay so for open enrollment um basically I'm just going to highlight the the new that they've they've added on some of this so if open enrollment is approved this year transfers May begin in the 2026 2027 school year there would be a lot of
025conversation that the district and the board would have to have so that we would know how to handle open enrollment in our district the bill states that school district shall not be required to participate in the public school open enrollment um but what it does do is it says you do not have to participate which means I do not necessarily have to allow students in based on certain criteria but we do not have a choice if a student wanted to leave our district um the bill I'm looking at this the bill restricts the number of students who may leave a resident District each year to 3% of the total student enrollment this was a change to there was a change to this provision in the updated bill which specifies that students who were not in
026the public school prior are now eligible uh and it will count towards your 3% cap uh desie must create an online resource to facilitate the Open Enrollment program the bill specifies that districts are not required to add teachers staff classrooms Etc but they may do so if they choose like so I'm not reading through all of this here is this one is a is a little concerning there's always question about um Equity with special education uh students as well as gifted as well as your uh English language Learners and so they it has uh changed a little bit over the past few years that it says in the newest version of the bill major changes were made to how a non-resident District May handle the student with special needs or that are gifted or participate
027in the elll program under the new bill text the non-resident student which is means someone who's coming to us a non-resident student will be treated just like a student moving into the district students transferring to a non-resident District have the opportunity to review amend their review or amend their IEP 504 gifted Etc the non-resident student excuse me the non-resident district will provide the same or substantially similar Services as a resident student would receive it is what you would provide in your District not what they were providing in their District so if they were not receiving as many services in this District then they could come to our district and receive more services um I will tell you also probably what I should have started with is that as far as the revenue the local money
028does not follow the student the state Money Follows the student but not the local money so have one of our so sorry got me to wait till the end so if one of our students transfers out we the local property tax still comes to us right which is about half yes is about half but if a student comes to us then we do not get that local portion of it but we get get the state but we get the state which is about half and about half of the expenses are fixed anyway I mean we have to have the same number of buildings regardless of at some point it some of them are fixed yes um and as long as you can you know the C the how many students that leaving every year 3%
0293% 3% that's when you begin to worry yeah um let's see here desie must develop a model policy for determine the number of transfers available and establish specific standards for acceptance or rejection of transfer applications regardless of whether a school district participates in the open enrollment open enrollment program every school shall adopt it um specific standards for exception and rejection are listed in the bill but the district May exceed those so we do if we say we're going to be able if we were going to uh be in the open enrollment program we can set um class sizes those kinds of capacity of the building grade level class or program any class limitation the ratio of classroom teachers to students a District's projected enrollment um it does say siblings get preference let's see here a
030non-resident student may deny a non-resident District may deny a transfer to a student if they have been suspended from school two or more times in the most recent year or has been suspended for an act of violence but that student has the right to an in-person meeting with the non-resident district superintendent Varsity eligibility for sports not eligible for 365 days for Varsity unless they're being promoted from grades 67 or grades 89 um let's see students going to a nonresident school district must commit for one year unless extenda circumstances arise or at least one course per semester if a student if a trans ER student returns to their resident District they may not reapply to transfer to another non-resident District until they have been enrolled and completed a full school semester in the Resident District so
031it's trying to keep students from jumping back and forth in the new version of the bill students with chronic absences may have their transfer voided a transferring student with a school attendance percentage rate below 80% for any one quarter shall be notified of such rate and if such students attendance rate subsequent quarter must not reach at least 90% the students transfer and eligibility to attend the non-resident District may be voided um it talks about uh applying in the 3% cap transferring students parents are responsible for transportation but may arrange to meet the non-resident District to an existing bus stop at existing bus stop within the non-resident District but if if you go down a little further it says referring back to the transportation a transferring student who qualifies for free and reduced lunch or has
032Transportation as a related service on such students IEP must be offered Transportation by the non-resident School District if the transferring student resides in a resident District that shares a border with the non-resident District that is concerning that's concerning um be offered Transportation so they could come meet at the border they have to go to their house we pick them up yeah if it meets that correct right or free and reduced um and there's some more about that it says in the new version of the bill language is inserted which states that the nonresident district is not required to travel more than five miles into the contiguous School District or 30 mil miles from a public school that a transferring student is attending so it did give a little caveat that we don't have to go
033s so far um before December one and there is a parent choice fund a public parent choice fund some of that we could potentially get reimbursed for transportation but I don't think the money is being appropriated in there and if money where where would that come from would it be reduction to Transportation or somewhere else I don't know um before December one annually each School District must set the number of transfer students the district is is willing to receive for the following school year and report that number to Desi that's why I'm saying we're going to have to have conversations if this passes on what our district uh will allow and not allow um the student the superintendent May reject applications but must must notify the school board and then basically it says if there's
034a conflict the non-resident District can appeal to the commissioner and eventually State Board of Education and they will override what you as a school board says um uh basically desie has to create a program for this and to monitor um desie has authority to overrule schoolb School boards for any denial um they have to do an audit of 10% they have to do a survey they have to report to the house senate and um joint committees on education so that's just a really broad overview of this open enrollment bill there's another one in the Senate that to my understanding they basically took a 2019 transfer law and they're using it for open enrollment um which is not the one in the Senate is not as detailed as the house bill so I'm just letting you
035know that this is uh coming down the pike it has been in the legislator for year after year and it hasn't passed yet I don't know if this is a year or not the year but is something for us for it to be on our radar because we will have to make some decisions looks like it's out of committee and been referred to the rules committee the last last Committee in the house okay thanks for telling us about that yeah anything else no I'm good okay next on the agenda is future dates um we move um future dates uh next board meeting will be March the 13th uh April 8th is election day and then um April 17th would be the our following board meeting to bring on new board members we will be adding
036um I just haven't had conversations with PTA yet for a town hall for the new candidates for board but that will be sometime probably towards the end of March okay next is uh District reports anything to add on those reports I have one question and I'm not trying to put you on the spot so you might not be able to answer it right now but I imagine that you will because you've probably talked about it a lot tell me a little bit about what you mean when you mention Competency Based grading practices different things different options for that we might talk about in an upcoming curriculum conversation tell tell the non-education people in here what do you mean by that sure so Competency Based uh would be if I have a unit of study that
037a student's about to work on then I'm going to list two particular competencies that everyone has to master before they move on to the next piece they if uh it's the priority of this unit and we're going to make sure there may be some other pieces of the unit that you don't get get exactly mastered but the most important piece is you need to master and so those are the competencies and so then I'm going to grade on those competen so when I take a test uh whatever evidence or assessment I'm giving I'm going to get a competency score and that's typically one out of four uh what you're aiming for is a three and three says you're proficient at it if you get a four then you've gone beyond that particular standard and you've
038shown uh some extension to that piece uh if you're a one or a two then you're uh one you need a lot of support two is you have a lot of the pieces but you didn't get the actual hole of it uh you can't put those pieces together yet so you need to do more work that's a very very broad stroke of what a competency would look like so when I get a when I give an assessment instead of getting a 100% I'm gonna get a three or a four I mean I could get a one or a two as well it's a way for me to hand it back to the student and say hey you've got a two right now and here are the pieces that you're doing well but you have to
039we need to figure this piece out so let's retach this piece and then they can take a different assessment to show that yeah I I've mastered that the compeny base we currently if you look at the Elementary report cards they are you don't find as's and B's on them the Elementary report cards are a standards reference report card which would be like a competency based type report card and So currently through grade six we have that uh and so now we're looking at how do we um model that through Junior High High School uh because it's actually a much the grades are much more reflective of what a student student knows uh instead of the old way of 0 to 100% there's a lot of intricacies to go through uh but we're at that that's
040what we're working on right now that's what that means so this would be transitioning from traditional grading to a different type of grading a standards referenced grade right yes I'm I'm not really in favor right and that's Feast we'll have to start working through I mean there's a difference think sorry Christina uh you know you you're at a three or a two you know if I'm at a 70.1 or a 79.9 I'm I know that I'm really close to getting into that or hey I'm dangerously close to being in the um the bottom end of the bracket right a three is just a three a two is just a two like there's no it's almost in my mind dumbing it down a little bit like um what is can you help me understand what is
041wrong with the old version of grading sure been effective for yeah the old version of grading some would argue is not effective it is what we've used to though we've used it for years and years so uh in the old system of grading we would have uh if uh something if a we often put more than just just the content in it so if something is turned in um on time and it's done really neat and it's there's like a lot of things added into one score and if you get a zero then the zero weights 59% well the f is at 59% of your grade where your uh D is a 10% range your C is a 10% range is is hard for a kid to recover from an F specifically a Zero versus
042if you are on a 4321 zero then that zero is actually equally weighted to the one two 3 and four and so if I have an assignment that's not done averaging in a zero today looks uh it impacts my score a lot different than if I don't have an assignment done and it's only 20% it's on that 43210 they weight completely different where today if I were adding a zero into a 100% grade then it really impacts my grade and so it actually evens out the uh ability to factor in zeros and it gives us a very clear way of for you to reach mastery proficiency on this particular uh assignment then it's very clear the things you have to do and so then I'm it's it is a piece of clarity there's and we
043can talk about this as we move forward but the clarity behind it and the research that shows when students are really clear about what they're learning and when teachers are clear about what the students are learning together then student achievement goes up uh by more than a Year's amount of growth versus someone who's kind of cloudy in uh I don't really understand what I'm learning I don't know what the teacher is looking for or the teacher who uh it's not as specific and they they're the test may be over multiple standards not a particular standard and so then the teacher it the specificity of this actually leads to uh better student achievement um we're at the beginnings though we've got some work to do to get us there uh we do it K six and
044so that's the part we're trying to understand as we move forward okay is it better student achievement or is it how we just made it easier to because in my mind if you don't turn an assignment in um you know I could do that multiple times and it really doesn't impact my grade but we can we can work right it would impact but yes yeah no those are all good questions and it's all things that we're you have to work through to move to a compy based system currently right now we teachers are doing both we have with our proficiency scales and it's really tiresome to do both very much so yeah and so we're trying to figure out where that bridge is and where there are ways to create a proficiency scale that bleeds
045over to grades so there's a way to do that uh so that's the parts we have to figure out are colleges right now are they accepting the the one two three 4 or they are because they're looking at a GPA and that's still actually uh it's still you still walk away with the GPA there are high schools compy based high schools today that you leave with the GPA still and that's what the high school look that's what the college is looking for based off of the 1 two 3 4 not off of traditional metrics correct correct are you saying that the district is definitely moving toward Competency Based or are you going to come to us and and I know you're the director of curriculum are you gonna get input from the board on that
046or yes we are moving towards compy based and that's a part of the srsn piece so we are moving that direction how fast and how far we move is really really all of us working on that together correct I would tend to agree with Dustin that that is just a veneer of of Competency of Higher Achievement it's a it's a veneer tests have been made or even just homework assignments or projects are off are always made with this criteria if you meet this criteria you get 15 points you might only get 13 points or 12 but this is worth 15 and this other criteria is worth another 15 points or this one's worth I mean it's always been that without having to go to one two three four I think we're making it easier sure
047I think it's a great conversation it appears to me that we're making it easier for kids to do less and still get a good good grade which is not what we will work on the communication of that in the future yes right can we also can I ask you to include I think it really is include teacher assigns it on day one student turns it in on the last day of the semester how we're going to one expect teachers to manage that for the volume in which they they have to teach number of students um and how that is you know I I think of education and and this may be my very narrow-minded here view but um not not just the competency of it but also preparing them for real life and if you
048are working for me and I give you something to do in January and you get it done in May and I needed it January 2nd you're not employable and I I want to make sure that we're putting children not just helping them educate them but preparing them for life and that is a big concern for me is to assign it today do tomorrow and I get it in and expect to get a a four where the impact really is far greater than and those are there are systems to work through that piece so there are systems that reward that and that's where we are that's where we're exploring right now when we talked about teacher burnout and things like that you sure ask a teacher to do that for every student multiple times through the
049year and you'll see a burnout teacher sure this is just a first conversation what I had said was this is just in dependency stages correct because there's a lot of a lot of walk moving Parts yes and's be a lot of Education towards yes T of education so I do think that you're first part of having those conversations right yep but even even if we're in the first part of having those conversations is it still open that the conversations might end up deciding not to move that way sure well you're the school board so you can always choose that yes yeah I can tell you that we're we're having conversations and it's not it's not a done deal I mean there's a lot of things that we we still have to talk about right figure
050out and work on method that's been around for a long time I think it's great to look at ways to focus on things clearly with the students clearly clearly with the teachers so that we all are all on the same page and the parents and we know so thank you for on the specificity of all of that sure good thank you and just zoning in on on the things that they need to know that we all need to Le together I agree thank you I I love these these documents I like to read them I also read them and like would like to give a shout out I I love that was it 40 out of 43 of you our transportation got a 95 or above on safety which is excellent thank you ma'am and
051also I love your new way of answer um asking um applicants questions I thought that was EXC excellent so VAR I mean I love that that's different and new and it's just a great new tool so good job yes yes I thought that too and if we drove today or tomorrow we would not have those same safety ratings may be better and Dan you're very popular this week with my children at my house so good job were we GNA say anything about the uh priority list in the operations for the rest of the bond thing um I know that we have a uh we have social media on that going out tomorrow okay thanks okay uh we had a district uh public comment we had a request uh by a patron who had an an
052item that wasn't on our agenda discussing High School scheduling and the A and B day rolling a and bday um I I had a discussion with her and she's going to draft an email to send to the board so that we can have a discussion further to try to address scheduling as students are to schedule now for next year and taking into consideration a rolling a and bday will affect their schedule for next year and we need to probably address it um sooner than later is there any way we can just hear from that anyway because it probably has something to do with something on one of the district reports I I'm sure we could find something about scheduling or high school students reports that we can hear from her tonight since you said sooner
053rather than later the board would like to hear from this Patron she's still here I would love to miss Betsy Elliot thank you my name is Betsy ellot I have two daughters in at Ozark High School and I did just want to bring up a concern about a schedule that's being made for next year um regarding rolling am days um my de my understanding is that this decision to return to a rolling AB day was perhaps made in response to teachers asking for that change um if I understand correctly some teachers felt they were not seeing some of their students consistently enough and felt that a rolling schedule would alleviate that problem the first question I have is was an actual survey of all of the high school teachers conducted um can you point to
054a percentage of teachers who wanted this change or was this simply in resp response to a few teachers who are unhappy with the current arrangement I can see how teachers might have felt they didn't see their students enough due to the way the 2425 District schedule was set up having so many Mondays off automatic automatically took days away from the AA schedule and that had to be accommodated by making most of the Fridays in a day to even things out in fact since coming back from winter break the high school has not had a b day on a Friday only a days and I can understand understand how this leads to a perception of not seeing some of your students consistently enough however when the district at their last meeting wisely decided to return to
055early out Fridays and eliminate Monday's off that solved that problem going to a rolling AB schedule is making an unnecessary change the previous High School administrator was wise to go to a set AB schedule the biggest benefit to having set AB is that it aligns with the OTC weekly schedule there's other Pros to having a set AB schedule students know exactly what day it is makes it easier if they leave early for a job and the high school calendar is easily balanced by alternating Fridays between A and B each week this is creating a dilemma for a large group of students um here's an example Corral is our highest Coral group that's available to select students it's only offered 3A under the current Arrangement students could be a part of Corral on Monday and Wednesdays
056then take an OTC class on Tuesdays and Thursdays under the new proposal a student would no longer have the option of going to OTC during third block at all they would be forced to choose or and they would have to take two OTC classes whereas they might have only wanted to take one I consistently hear how the high school is pushing seated classes but with this new setup it leaves only online classes available to some of our top performing students this our strongest students want to be in class they know that that's the best way that they learn I don't understand why we would make a decision to take away some of these opportunities you're here to serve the best interests of our families in our school district and I thank you for all the
057work that you do um the high school should only make this change after hearing from the people that it affects I appreciate that it sounds like you heard from some teachers but apparently you didn't vet this idea with anyone else I'm concerned because on the night that this was announced to families at the junior senior icap night we had high school vice principls who knew nothing of this decision this decision was made without input from administrators who should have been involved in the discussions from the very beginning the counsellors were not a part of the discussion and were only informed two nights before the junior senior IAP night so when many parents like myself had questions and we went to them all they could say is we don't know we just found out need a
058meet to figure things out is that how decisions in this District are made we make decisions and then let others have to figure out the details on the back end I don't think that that's the right way this should have been handled so I'm asking the school board and the district leaders and to include the high school administrators in making these types of decisions I'm asking that you put this decision on hold until you can hear from more of the people that it affects thank you thank you can I ask a question I thought we had already decided it was going to stay set so it would match with OTC like Amber am I mising that didn't we talk about that the the uh what is say what stays set is the week that we're
059on spring break the same week with them but you we never bring the master calendar or the master schedule to the board no but we've always had not always recently started having set A and B days so the a days were Monday Wednesday and B days were Tu to THS like she described so you could take a class at OTC and not and not miss out every other week I mean I yeah I think the one that schedule was presented it was supposed to be friendly to OTC students I think that's what was said that's what we were what I mean what can we do yeah I guess I don't understand you're gonna have to go back and talk to the people who they have different classes on a days than yeah I get that
060I don't understand the the benefit like that we move back to i' I guess I'd have to understand that and I mean I I would recommend we have some kind of discussion about this and see how we can I mean see what the pros and cons are and I mean discuss this with people who know what they're talking about I mean I'm not I'm not a High School parent so I'm not sure about that but lot of factors we don't know but when the calendar was presented to us we were told I think we were told it was set I think what was said was It was supposed to be more friendly to the OTC students that they had looked at the OTC calendar right was that about the spring grade what that was spring
061bre I've never I've never had conversation so I can only I can give you a very precursory information on January 10th an email went out to the whole faculty at the high school that said that the survey here are the survey results January 30th was icat night so I'm not sure where the communication is messed up but I'm looking at all hello all staff email on January 10th January 30th is when the IAP night was so I'm not certain we can find out we can ask uh High School administrators and Mr Chambers to work through that but just so you know the dates I'm looking at I I got more to figure out but we'll it's I'm not complaining about when the communication happened I'm I'm concerned about we were told I'm pretty sure we
062were told it would be set a days and B days because I remember thinking as important to match not just OTC but lots of different uh scheduling things that happen that students have to consider that they can count on a day being Monday Wednesday and they can count on b day being Tuesday Thursday but maybe I'm misremembering but I was pretty sure that's way we were told when we approved the calendar you this calendar yeah pretty I might be wrong yeah I mean I it sounds like the calendar part is okay I'm not sure but but the other part I'm not the ab part I'm not really familiar with I think maybe what what you're remembering is with eliminating the Mondays off and the Friday early out was going to be beneficial but I don't
063know if we talked about the rolling schedule at all we Haven did not think I had heard about it until I told we haven't talked about it it's not been a board uh level decision it's been a high school administrator decisions they just work through the schedule so about two years ago I think it was two years ago we went with the set AB uh Monday Wednesday Tuesday Thursday um and what teachers found this year specifically um that the data showed that there were some weeks where I was seeing a bunch of my a Class A bunch of my a classes and there may be a week between when I saw my a a to when I saw my B and so because of that uh they took a vote as a whole High School
064staff on which of these scenarios would be better uh and they went with the rolling AB because and we've done it for we've done the rolling AB for years uh and there are some scheduled pieces with the rolling AB if you have a OTC class then you have to back that up with a uh either an online class your A+ block or for another OTC class and that's how it's been well I've been here 13 years that's how it was when I got here uh and so that we've just gone back to the way it had been prior to uh we did try it though for a couple of years with the set AB uh days I had teachers coming up to me and say that they haven't seen their kids in at least 10
065days because of the set schedule and some of us because of um if you're in sports if you're in athletics if you're in all kinds of things where you are going somewhere else you know it may may have been a little bit of the Monday but it wasn't that wasn't all of it no Monday did true whether they were a days and be they set or not I mean I would have to go and I would have to go and look at that I just know that was the major complaint from quite a few teachers that they were not seeing their students well we want to make sure that it's easier I mean we want to make make sure that it's best for teachers but also students we don't want them to have to be
066picking um I scheduling is hard as it is so is could you look at I mean like sure let's look into that yep okay next on the list Michael bloom about tennis courts hello so I just I'm here because I think you guys are going to vote on whether or not you're going to to resurface the tennis courts one thing I want to speak about the tennis program my daughter part participates in it um and I really appreciate what it does for her and helping her build a community that supports her it's a unique program from my point of view because they have made a point to make every student who goes out for the team to feel appreciated and just a member of that community and by investing in the tennis courts you're investing
067in a program that I think reaches many students and allows them to compete at their own unique level because it is such an individual sport um but it also gives them that community of in my case girls for them to interact with and support each other and I think sports are one of the key ways that we keep our kids out of trouble um that was just what I was saying is I really do hope that you guys all vote to improve courts and repair them and I thank you if you do am I allowed to meander and talk about some of the other stuff that you guys have spoken to or should I just say on top five minutes you have five minutes to Okay cool so about the Competency Based U rating the
068one thing that I think is a piece that might not be I don't know apparent is that as a parent I have no idea what you're doing I grew up with ABCDE abcdf and whenever my children came through they're they're already passed the elementary level when they came through that I just sort of had to look at the teacher and appreciate that they were being honest with me and I didn't have a metric that was sort of like ingrained in me that told me where my children were um I felt as though my daughter was an a student I felt as though my son was a decent student but now listening to way you just described I realized my son is a c student all through elementary school and I would have held him to
069a higher standard had I understood what the compens Competency Based grading system was um I think that it's important to expose children to failure if you receive an f and your parent sees that you've received an f and that instigates a conversation and it's supposed to hurt because failure hurts in and if we don't pick ourselves up from our failures you're never GNA actually qu that's that's the thing that determines on how far you'll go like is what do you do after you fail because we all fail um oh and then with the AI thing just to throw it out there just because it's a bug in my ear they're going to be all our personal assistance so the way that we can maximize the use to integrate them into our lives as much as
070possible I foresee a future that a doctor doesn't do any kind of diagnosis they refer to the AI to evaluate the entire chart and then discuss the options with the patient I see a lawyer using the AI to do a full research on the entire background of a b that they're working on and then they just take that knowledge and they build the story that they present in the courtroom for the hum de side what to deal in that deal with in that situation so allowing AI to become a integral part for the students life I think the way that you guys are approaching that I also appreciate because you're not closing the door on which I think some people have rush to do um so I don't just thank thank you for what you
071guys are doing I've never been to one of these before so I'm obviously a little nervous but um I really do appreciate everything you guys are working on that's it thank you thank you for your insightful comments are there any other signups I think our legislators is beon HB 711 did you sign up Jamie or he did not okay yes I think he would can we just call on him even if he didn't sign up Jamie would you like to speak on HB 711 sure thank you very much uh Jamie Greg state legislator 40 District right here in Ozark um on um some of the information that was provided is actually not as accurate as that um it is not going to eventually teachers for hiring there's actually PR in there that you canot hire
072teachers this is not actually to you can you can only what students you can hire sta sta have students one student you got students unforunately come out but overall what I really wanted to make sure that I TR you guys you guys know our students are if they want to leave probably because Mom and Dad work in and it's just we actually it's thank you sir thank you for coming okay um next is a consent agenda you a motion to approve the consent agenda I make a motion we approve the consent agenda motion by Amber hey Lori real quick I want to I can't get on to the for whatever reason I'm having trouble on my computer um I want to make sure on the extra duties there's no conflict here I know we looked
073at that briefly um that's not in this one correct there is an extra Duty higher but it's only a single it's the following okay I just want to make sure I don't I'll second second by James all in favor I have to abstain from l m and n because I wasn't I wasn't a part of the board and I wasn't a part of those meetings so I can't approve those minutes okay so I don't know how you want to carve that out since you're GNA try to approve all of it in once a while I'll just abstain from the whole thing good job I didn't think of that sorry hey all in favor I opposed Matt abstained motion passes with all but Matt next on the agenda is change orders yeah as we discussed at
074our all day February work session we uh have prioritized some things that we're going to release out very soon two of those uh are up for tonight one of them we knew or two of them we had some bpar pricing but we actually have the final agreements in front of us and that's the arneal which is the remanufacturing in place of our chillers at East and Middle School uh we estimated those to be 50% of the original 300,000 new price by the time everything's come back in that we've actually come in lower than that uh the arneal for East is 144 918 and the r newal for the middle school is 131 250 so we're under our estimated on both of those the reason it's coming as a change order is if you go through
075and you look at our Esco agreement that was a contract there was a dollar amount in there that's already been taken care of but this was these are identified problems uh from the evaluation the audit of the individual systems so it is a change order to the original but as we discussed this would be paid for out of bond money and not additional lease purchase and it's a change order in our it it is that's the that's always the good thing is when you can change order for reduction and then add to the project and we're still we're under our estimated again so that's good and when when would those be able to start so uh I will walk these over after the end of the board meeting and have president Jenkins Signum as he's
076accustomed to and we'll get those over it's it's that will be done this summer uh we may be able to get the parts in place to do prior to cooling but the reality is is probably going to be after summer school month of July is when we'll do it but we need to get going on it now so they can wear all the parts compressors and things like that are sometimes long lead items so you need a motion to approve the change order as presented please well first great job getting U being 26k under and very promptly thank you that was a pretty quick turnaround so thank you thank you so I'll make a motion to approve I'll second motion by James second by Dustin all in favor I unanimously approved can I ask a
077question did did they get the bids going on the high school so we're doing field work currently um so the field work the second day has been completed so hopefully we'll have the specs drawn up and ready to go out uh we're still hopeful for March uh we know we have a a to bring a a bid to you by March we know we have a place in many people's cues and hopefully uh one of the top vendors is is who who's available so good thank we're we're moving ahead on that as well par and square communication tool for fth grade through 12th grade all of our communication with this group it impres parent to teacher communication as well as to school operations so with your recomendation your like I move that we approve that
078as I will gladly second that also thank you from somebody who has to deal with 19 different apps and don't know where it's coming from long overdue and thank you very much for fixing it and I understand that you went to a lot of work to oh I'm sorry D nope that I understand you went to a lot of work to get a lot of feedback from a lot of different groups thank you for doing that that each grade level each group El group we're going to keep seesaw with that group I met with my Middle School Junior High High School athletics activities and they're all like yes start does that include does that include parents as well does that include parents and teachers overally so yes but I didn't actually reach out to individual
079parents well we wanted I can tell you parents want one yes any further discussion all in favor unanimously approved next is uh resurfacing the tennis courts so as we again talked about in February um our initial bid was from PCC and and the diagnosis is the same for both of them the treatment is more favorable from Gerald Perry who was actually the installers of the courts uh many years back so they uh came back they looked at them they evaluated them and as we talked about in February they believe they can freedom in place and so we can get at least that we'll get it five years out of them but as long as we keep coming back they're confident we can get another 15 or 20 years out of them in place so I
080do want to thank Kevin Mays he's our maintenance guy that's in charge of our athletic fac facilities he's done a great job being the liaison with Gerald Perry um so as you see the original was PCC was 83536 which was to do the same thing at a lower level and that was not their recommendation their recommendation was to tear out and replace for almost $900,000 Gerald Perry's um little more inclusive bid uh is for 74,700 and that's with a $2,100 ad for pickle ball lines which I talked with yansy uh little and he reached out to Misha it is allowable to do that and still have uh Misha sanctioned Sports on there and then he talked with the coaches and they're going to pick the colors and they're okay and as long as the pickle
081ball lines are different and easily identifiable compared to the tennis line we can have it so that is our only open Community Court I mean in reality our tracks are open for people to run on after hours U but we have that switch they can turn the power on anytime they want and play tennis there so uh I anticipate Dr Wilson being out there playing pickle ball at 10:30 at night um when the weather's nicer a little bit nicer uh but my recommendation would be to approve the Gerald Perry uh bid for $74,400 which again is under our estimate so and Curtis can you speak to the water mtig mitigation plan you're talking about earlier yeah so when she looked at it um when the the I believe she's she is if not the owner
082she is one of the owners um when she came out and looked at it there's there's some some hips so we'll we're going to come through and I'll have our maintenance people take those hips out and we'll just get a more natural drain going and that'll stop the water from coming over the top of it and actually one of the other additions that Gerald Perry has is they have the leveling portion of it uh where they talk about patch areas holding water low spots and attempt to minimize depression to less than 1/8 of an inch so that was something that the other one did not present so we shouldn't have standing water on there it should be a natural flow so once again I'll say great job and if for those who don't see the
083paperwork it's saving us about $800,000 to do this project so hopefully it works out well and with that I'll make a motion to approve awesome motion by James second by Amber all in favor wait wait I I just want to say one more time it's it's great thank you for getting all these projects going and wrapped up and that yeah sorry I didn't mean to inter W yes I next uh Road eement was taken off of the agenda because of insufficient documentation item e on the agenda is discussion uh to remove the U and the board minutes for October 24th of 2024 yeah they were approved it's just to amend them so that they accurately reflect the order one of the items was moved from it was not number eight anymore it was moved down
084to the bottom after 13 so just to add in a sentence about that Lai and I talked about it she consulted with our lawyer there's nothing wrong with doing that it just to accurately show what happened during the meeting what were you going to say good yes so I'm making a motion that we amend the October 24th 2024 minutes to add a little note by item number eight that says request for public comment to amend that by adding that little note saying this item was moved during the meeting to follow item 13 which was new business as at the very end you can see right there on the agenda what the right what the note would say there a second to the motion last I'll make a second I don't think it matters should feel
085better about it just to have an accurate record because later on when we look back at it feel thatly about it I'll second motion thanks I would I strike the part that says and immediately proceed number 14 since it's after 13 it's kind of redundant I follow number 13 and immediately take out number 14 say immediately proceed adjourn meeting well I mean immediately proceeding 14 would be 13 we could say to immediately proceed a journ meeting leave out number 14 is that what you're saying that's fine I'll take that as a friendly Amendment if you all in favor Iain [Music] abstain motion passes let's go yes period yeah that's good that's fine but that's okay with Dustin who second all right thank you for clarifying that I know it's hard to take the minutes thank
086you for doing that for us next on the agenda is uh second budget revision lot don't don't know tax r that in August and so those are big pieces that most our fund locally so um one of the reasons give you some of those upates but one of the biggest reason is the rision of form so you're probably asking why that's a great question so the reason it is exensive it matches theer you're proba wonder what theck ISD theer devel School Finance officers in our district so they put out criteria School District we follow to create a budget that is very transparent open and thorough with all the things theing going on schools are funded the expenses come from and a lot of other information about even performance in the district that you see in
087the budget and so there's four parts to the budget you have your executive summary which is the very front and for those of you that just want a 10,000 the you can stop the F so that is to be stand after the ex summ you're have organiz financial and some of the different laws and regulations that go around school budget and school funding when it comes to SCH Fin and so some of the major changes with the numbers because the budget is so long to give you a quick synopsis um one of the things was we were able to secure the material quality Grant which changed how we funded our preschool so in the past students would pay tuition so that was local funding where now that tuition is covered by the state and that's
088going to be funded through the state that's come under State and so that's one change so it shift revenues from State funding to local that we have there is change the defition of what equipment is and what that cost used to be anything over was more useful than one year was considered equipment they have now changed that defition $5,000 so what that did was it took different pie that we might have paid 234 and now that Nows under supp so we had to revise some account codes to allocate recently was just shifting okay this was F now it's f5000 so those are some of the changes that you see in this budget compared to the budget as far as other allocations really wasn't changes there besides actual and all those different things so I will
089answer any questions I have a question but I wanted to let somebody else go first if they James were you getting ready to say something I'd probably just say generally speaking I mean this is so incredibly detailed it's it's amazing so forun Department our St buildings gradu like so they out that piece and then I also have to say that you this this budget really just on pap it takes people to implement it and so our executive directors our principl all those that follow that plan and are part of that input when we develop it that's that's the living piece of this document they didn't participate that believe in that it really would just be numbers on a page but because they that process what all are I have a question about the ABR reports
090part of part of the budget I hope I don't know if you have it with you if you're ready for I just this you probably know this off the top of your head just I just don't know what is it incumbrance like income is the first five or eight pages eight pages I think and then starting on nine is expenses so when it says incumbrance there's a column labeled incumbrance is that lease purchases are those uh in the AVR report Pages nine through the end with all of the expenses one of the columns one of the columns is incumbrance it's it's on the ab report I'm oh the asbr sorry the annual Secretary of the board report yeah yes so I just don't know what that encompasses is that lease the lease purchases we've done
091or is there other stuff in that I might be totally wrong sorry it's it's starting on page nine it's the ASB reports on under the district reports if you wanted to put on the screen so that me thaty hasn't V yet so our accounting is based on a cash modifi basis so other words the you spend the dollars allocated so basically so I read something about that right it's where you're kind of setting that money aside so it doesn't get spent on something else but that's just for a regular vendor that's not like a building thing or you know some of our buildings are on lease purchase agreements they're not really bonds or anything like that I just wanted toct fun expenses and so those are typically things like solar things like that so those
092are paid F right okay yeah I just wanted to know what was included in there thank you thank you for explaining that I'm just not an accountant so I'm not like not familiar with those different terms that okay right good like we used to do with our checkbooks I would pencil out something because I had an expense coming inil right good okay it no right good I and so you helped me understand what things were included in that so I have one more question on that asvr report I'm sorry for doing it at the wrong time I was thinking it was just budget stuff so okay good and this might be an easy answer also for a non-accountant mind on page 28 it lists the total expenses that's the very bottom thing highlighted total for
093the year to date you know projected budget expenses those don't match the projected revenue on page eight the year to date projected Revenue it's like you know $10 million or $20 million off or so so I just want wondered is there any kind of like I wrote down the numbers one of them was 91.6 or something and one is 83 so we've been a lot of constru and sole we get a let's say we get we get that one we may not all construction and so when L building bud in June she's trying to figure out okay how much construction are we going to get done this year are we have good weather B wether how we might estimate that we might get 22 million done in construction and maybe we work ahead got 24
09425 construction so on paper it looks like oh my gosh we SP two or three million more expenses than we thought but actuality those funds are restricted for construction so we justu as we that in times and years we have constructions like this year milon that's because proed construction that don't that don't show in that budget right okay okay and Lori said they showed in Revenue last year or the year before or something two years ago you would see like our Revenue was so much higher expenses because we receive all the bonds in that year but then as you are spending on the construction since your revenues over here all your expenses over here and that's because we're Cash basis you receive the money or you record the money when you receive it and you
095record expenses okay so will never unless you get the the ex right okay thank you for allowing me to ask those things and and for making it like James said making it so well detailed in the in the budget revision that you did be because you know we want to know what's happening taxpayers want to know board wants to know I mean everybody likes to be able to see so thank you for making that clear for us back to the our plan is the process be next year submit because that process starts July you submit youred and then they Ann typically year to districts in state ofi that receive that award St that you that get that you have your winners like they win this year you have out of that award as you go
096so I'll keep you updated on the process that's great you need any motion from board at this time I make a motion to approve the second budget as Pres in it and it's beautiful thank you so much all second we have a motion in second all in favor approved Robert thank you for doing this I know it's not just you it's it's a bunch of you but as we we talk about transparency and all those things um there's a lot of um misconceptions out there and I I know you and and your group are really trying to make sure that this as transparent as possible and that uh an average person this just gets kind of complicated um an average person can walk in here and go hey I don't know anything about school budget
097but you can we could throw this out to them and they can actually walk their way through it and that that leads to a lot of confidence within your community so thank you for doing such we are down to the last item on the agenda entertain a motion to adjourn can I make the motion to adjourn Mr grot have second by Mr gr motion motion by second by all in favor go home