001[Music] Good evening. I call the June 26th, 2025 meeting of the Park Hill Board of Education to order. And I apologize for the late start. We had some technical difficulties with our conference phone here. Um, Mrs. Bolan is attending via conference call this evening and Mr. Bonsess is absent this evening. Uh, please join me in the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. Thank you for uh silencing your phones uh at tonight's meeting. Um I would like to remind the board of our norms. Uh stay in the role of a board member. Uh be respectful, uh be inclusive, be prepared, and be missiondriven. Um and a
002reminder that our uh district's mission statement is through the expertise of an engaged staff, the Park Hill School District provides a relevant education in a safe, caring environment to prepare each student for success in life. Uh board members, any announcements this evening, Miss Barnes. Good evening. I just want to say um this is our meeting. We don't have another meeting until the end of next month. So, I just want people to take the time to enjoy themselves this summer. Enjoy your family, your friends. Um if you have a vacation or just a a station, whatever that may be for you and your family, just make sure you take the time to um love those close to you. Well said, Miss Barnes. Uh Mrs. Wily, just wanted to um extend a thank you to uh Dr.
003Kimbro and Dr. Jessica Todd for um being on the panel for one of our MSBA presentations that I co-presented with. Um they did a great job of explaining our process of using the community to define language within Park Hill. It was very helpful from the attendees. Thank you. Thank you, Mrs. Woodley. That was a it was a great session. Uh Mr. Todd, none tonight. Thank you. Mrs. Barber, none. Thank you. Uh Miss Bolan, none. Thank you. Okay, Dr. Kbell, any additional announcements? Uh, yes. I do have uh one that I'd like to make um to it's similar to talking about what Mrs. Woodley was talking about where we were at the summer summit recently. The uh MSBA 2025 governance team award was awarded to our uh board of education. Again, congratulations for this particular award.
004We are one of several school boards to be recognized at the MSBA summer summit uh wars lunchon on Monday, June 16th. This governance uh team award annually recognizes school boards and their superintendent for commitment to continuous improvement through ongoing learning, regional and statewide leadership and active participation in legislative advocacy for public schools and the students they serve. So, thank you very much board. And there's the plaque for that. Thank you. Congratulations. [Applause] And that is all I have. All right. Then we'll move on to the item two, the adoption of the agenda. Um I will need a motion and a second to adopt the June 26 2025 agenda as presented. So moved. Seconded. All right. I have a motion from Mrs. Barber and a second by Mr. Todd to adopt the agenda as presented. Uh
005Dr. Kimbell, are there any modifications? Uh none tonight. Thank you. Board, do you have any modifications tonight? All right, seeing none, um all those in favor say I. I. I. Any oppose say nay. Any abstain. Motion carries. 6. All right. The next item on the agenda is item three, public comments. Um, during this part of our agenda, we will receive public comments from patrons who pre-registered by the noon deadline today, and we had uh zero patrons pre-register today. All right. Item four is our consent agenda. Um item 4.1, approval of the consent agenda. Before I call for a motion and second to approve the consent agenda, are there any items that need highlighted? Dr. Kell? Uh I have no additional information from what's in your packet, but would be happy to answer any questions. Any
006questions board? Um I just wanted to highlight um kind of an equity uh highlight would be um the item around the ACT where we as a district I know we talked about it quite a bit in this meeting but we uh we pay for every junior in the district to take the ACT. So just wanted to highlight that as a an important thing that we we do here as a district. So um then I'll need a motion and a second to uh approve the consent agenda items 4.2 2 through 4.24 as submitted. So moved. Second. I have a motion from Mrs. Woodley and a second by Miss Barnes to approve the consent agenda as submitted. Is there any further discussion on the consent items board? I just would like to highlight I guess um because
007I asked in the last meeting just in 410 410 and 411 and so on on the nutrition services if anyone is just curious most of those things went up 2% in cost. So just so just like you higher when you go to the grocery store yourself it's higher for us to feed our students as well. Yeah. And it looked like juice prices actually went down quite a bit so that was good. All right. Then u then all those in favor say I. I. I. I. Any oppose say nay. Any abstained. All right. Motion carries 6. All right. We'll now move on to item six, our action items for this evening. Uh item 6.1 is approval of the 2024 2025 budget amendments and transfers. Um Dr. Kimble, Dr. K. Yeah. Reminder to the board that this
008is an annual uh transfer and amendment that you make to uh the budget for June of each fiscal year. And so, Dr. Kelly is going to explain uh where we're at and what that uh entails before we get to the next item, which is reviewing and uh asking for your approval on this upcoming fiscal year budget. Dr. Coh. Thank you. Um this document that you have currently in the board agenda was updated here in the last 90 minutes. So it's got actual values based upon actual expenditures um some of which were made today. So uh we needed that time to get you uh the most up-to-date information. But um two primary functions of this would be one is to amend the budget. And um you may remember it was a year ago actually June 27th
009of last year that the board approved our budget at 281 million and it was separated into those funds that you see there. Um as we then proceeded through the year we um are looking at expenditures that are actually um within all of the budgeted values with the exception of two of the funds. Um, one, this $200,000 uh dollar amendment that we're asking is actually in our student activity funds. When that happens annually, that actually comes with it, a corresponding increase in revenue. Um, those are funds that the students raise and then they'll have expenditures related to um whatever activity that they're supporting or whatever uh they may be purchasing. And so a $200,000 over overage there does not necessarily mean $200,000 uh less. It may be just netted out to breaking even u because the
010revenue was also higher than we anticipated. The one that's um very large here is actually in bond and that's $40 million that we are proposing this amendment um B and that is not a function of being over budget. So I don't want that to be uh confused. It is simply that we are spending faster than we anticipated on June 27th of last year. So these funds we have um we received those and the second part of those we received last fall the 77 million uh contributed to that and so uh this is fine. Um it and in fact it is um a good sign because we're actually uh we'll be ahead of schedule in terms of where we where we thought we would be a year ago. Uh so um that's all good news. So
011any questions on that? the the amendment would be simply on the expenditure side in these values on the first page. Okay, I will bounce um just the rest of this information with the exception of the transfers which I'll get to in a second is really more supplemental just so that you have um an idea of how we performed on the revenue side. um there is on page two. While you don't uh formally adopt the revenue budget, it is good for you to know and have confidence that we'll actually have the revenue so that we can make those expenditures. Um and so this is how we performed there. I've highlighted with a red box um the funds that were impacted from the tax rate and um what we did actually and why there are variances there.
012The net of that is a positive $200,000 uh dollar um and that's that's a good number from a budget perspective. The reason why it's separated differently than we anticipated um is that in August we set tax rates in fund one, fund three, and fund four that were different than what we had anticipated. And so that caused that shortfall in fund one, but simply that money actually got then moved to uh fund two and a little bit in fund three or or fund 202 or fund um 303. So that is that's good news. That's that's that is pretty accurate. I would say the one that maybe outlier then would be this bond funds and those um really that's to the positive. That's more revenue than we anticipated and that is due to interest and premium that
013we were really unsure of until we actually uh sold the bonds in October. And so our estimate in um in June was $1.6 million less. And so we've received $1.6 million uh in additional funds. Um before you get too excited, that's already been worked into uh projects and so that's not new money at this point. It's already a part of the budget that you're going to improve here in the next item. So uh these are not um at this point new or additional or extra funds. The next formal um item on this document are the transfers. Uh these are done every year. The uh first is the transfer between fund 101 and fund 202. And that is because at the state level those two uh funds are interchangeable and money can move freely between the
014two. And so most of our funds come into fund one, but we spend a sizable amount of fund two. Fund two is is certified salaries and compensation. And so that's obviously our largest expenditure. So we just simply need to move or transfer of in this case $50 million. That's about what it was last year. And then the second is um really just to safeguard anything that might occur um at the end or after the end of the fiscal year or based upon maybe something the auditor might give us. I don't actually think that we're going to need to transfer anything from one to four or 101 to 404. Um, but the $1 million is a placeholder there that if something that the auditor suggests so that we don't have to come back to the board
015to amend the budget again. Um, I anticipate that actually being zero, but you would be giving us authority to move up to 1 million if we needed to. And then finally uh kind of the end of this um is what if all of the projections hold true here and those values are input into the budget this is how we would perform. We will end up with 22.4% fund balance. Um coincidentally that's what we started the year with. Uh and so there was really no big change. The big change actually occurred in a little over a $5 million increase in the capital unrestricted capital fund balance. And so that is intentional and you'll see that throughout the budget. Um that the the buildup of both of those fund balances is to help support next year's budget
016uh which will be a sizable expenditure in capital projects as well as opening Angeline Washington. And so those were intentional acts and again those doesn't represent extra money. Those are all then incorporated into uh what you will approve next with next year's budget. That's all I have for any questions for Dr. Kelly. Just thank you as always for your thorough and very good explanations. Appreciate all the work that you put into this every year to make sure we know what you're doing. Thank you. See no other questions. I'll need a motion and a second to approve item 6.1 uh approval of the 2024 2025 budget amendments and transfers as presented. So, second. I have a motion from Mrs. Barber and a second by Mrs. Woodley to approve the 2024 2025 budget amendments as and transfers
017as presented. Um, is there any further discussion at this time? Then all those in favor say I. Hi Kenneth. Miss Bowen. Hello. Uh did you vote on this motion? Hello. I said I Okay. Can you hear me? Got it. All right. Thank you, Miss Bowman. Uh, any oppose say nay. Any abstained. All right. Motion carries. 6. [Applause] All right. Our next um action item is 6.2 uh adoption of the 2025 2026 budget. And right back to uh Dr. Kell and Dr. Kell. Yeah, this is a continuation of what Dr. Kelly was just talking about. A reminder to the board that by statute you must adopt a budget by June 30th each year. And so we have a prepared uh proposed budget that we've been talking about uh different pieces of that since April. And I'll
018turn it over to Dr. Kelly to provide some highlights and allow for any questions. Thank you. Um the the graphics that I want to point out tonight and there's only four of them. Um um are largely the same and in the ballpark as what you saw last at the last board meeting. Um these now then will become official and they will create the budget moving forward. Um you know effective July 1. This is um what our staff will begin to uh begin to spend and will be begin to receive and be and the monies will be placed in the 26 budget uh line items. Um I am uh on PDF the Adobe Acrobat page 18. Um and this graphic is repeated throughout. So you might see this two or three times in the budget. Um
019and it is the total revenue by fund. And so there's multiple ways to look at revenue. You could look from the source or where it's coming from. This is one that's just simply where we deposit, which fund we deposited in. So it's similar to how you've approved the budget um that you and amend the budget by fund. And so this is looking at that in that same uh framework. And so you can see here that um relative to our where we believe we're going to end this current year that spending I'm sorry revenue this is revenue not spending but revenue is will be up and up quite a bit. um we will um hit an all-time high in terms of revenue and that is because primarily because this gray bar at the top which is
020capital you might remember that this is even large for um Park Hill and this was because it included a $77 million bond sale in October and so that's what made that unusually high. Well, we're going to do that plus next year. And so on the books right now would be us selling in the fall $128 uh million which would then support the Park Hill uh 2034 projects. And so that is really the biggest driver of the revenue increase. But you can see throughout the budget in all four funds increases and this really has to do with the two proposition uh items that were on the ballot in April. And so in fund one and two, those are uh revenues uh primarily to support salaries and compensation. And then both debt and the revenue here in
021capital are due to that 30 cent tax increase that was in Proposition O. And so um really all of those bars are are significantly more than they were in the past. And that's because we'll be driving more additional revenue um primarily through our property tax. I did make a note here that these were all assuming a 3% increase. Um and in a reassessment year that is very very very conservative. Um but as we talked about at length the last meeting that's perhaps realistic based upon what we know today. Um so if in fact the only increases from the assessor's office um are new construction and um new property improvements to property um 3% is probably in the ballpark. And so um while we don't hope that it's only 3% that might be realistic to to
022move forward with today. So uh we need to approve the budget today. And so that's what I have um have in the budget currently. I'm going to move just a page down to page 19. Um and this is res resorting uh expenditure. So rather by than by fund, this is actually ignoring the fund classification and and splitting things up into objects or um more um obvious containers of expenditures. And so this budget that I've highlighted here, this number at the top is this matches what's in the board item for that what you are technically approving tonight. So you would be approving a $31.8 million budget tonight uh is the proposed budget that would represent um lower expenditures than we're we're going to end up with this year. And that also has to do with the
023capital spending. And not that that we're not continuing and not not that we're not um spending uh dollars in capital, but we are because we are. But last year was just we were in the middle of so many major projects with Angeline Washington wrapping up Russell Jones, the two high school improvements um and the bundle two, the first phase of the bundle two. So there was so much going on and so that um kind of grayish blue was larger than it probably has ever been in Park Hill. So that'll be down a little bit. Actually all these others will go up and it's for reasons that you're well aware of which would be on salary and benefits. That is Proposition G. And so those are the raises uh that have been approved um through the
024board and that the voters approved. The um other piece of that is that um there's additional um FTE or or personnel um to support Angeline Washington and some of our budget assumptions that support our CSIP and so those increases are primarily due to uh increases in personnel and salaries. Uh the next two uh supplies and purchase services uh have also increased. the purchase services would be um the security personnel, our transportation costs are increasing. Um just everyday items and services are increasing and so all of those are embedded into those assumptions. Uh so those are in those bars and then debt will also increase and that is because we're going to start paying debt on the 77 million that we sold um last fall and then we'll have some debt associated with the new bonds
025that we sell um this fall. And so that'll uh that'll require more in expenditure to repay um the principal and interest on those bonds. So all of that uh are all of those are going up. The remainder is dropping. So the net effect is a relatively small decrease in overall spending um budget um that you'll be approving tonight. The next page then is um I will be on page 20 and it's looking at the fund balance. So the net effect of um you know if every um if every penny of the revenue we get perfect and every expenditure we we hit that all of those perfectly we would be ending up with an 18% fund balance in operating which is the lower end of our threshold. Uh this had this was primarily driven by those
026that information about the reassessment. This was not the original design of the budget as we were working through the spring after um Proposition G& O passed. Uh we were not cutting it so close. Um but in this case, we we're going to take that all the way down. That in that includes that 3% increase um and assess valuation assumption. Um, and we're doing the same thing, although I don't have it um up for you tonight, but uh on the capital side in which we'll spend that down to three and a half million. So, in both both cases, we're going to go to the lower limits of our fund balances. Um, and that's primarily driven by um about $4 million that kind of got removed from the budget here in the last month. Finally, is uh
027skipping ahead a few more pages. I'm on 41. This is a breakdown of what we are asking for you to approve. So, there's that $31.8 million number uh in highlighted in blue. And so, those numbers have been moved over to your board item and they are the same values that you see uh written that we're asking for approval for for tonight. and we'd be glad to answer any questions. This document has u been updated um two or three times. The values have not. So there's no change in the values, but there's been some grammatical and other edits that have been made. It did change the page numbers or the pageionation of it. So if you came tonight with specific page numbers, they may be different on the final budget. So um that may be a
028little difficult to navigate. if you do have specific questions on pages, but we can find it. Just give me some time. All right. What questions or comments do we have? Board. No questions, but I'd like to echo Miss Barber's uh sentiments earlier and thank you very much for the hard work that you've put into this, you and your team. Um, excellent product again. Thank you. as well as thank you for answering our questions during the during the week so you help us understand. I think one other thing I'd like to add that I'd mentioned to um leading up to to the meeting is we are still expecting the preboard of equalization letter. Typically uh Dr. Kelly and I actually looked at previous years of when we received that and it's been anywhere from June 25th
029to June 30th. So we are expecting it any day and we do not have it at this time. So we will know more information about kind of our assessment picture at that time and when we get it I will uh certainly communicate that with you and we'll have an ongoing conversation about that as we work through the next couple months based on the information we have right now about our assessment processes in the county. I just wanted to comment um what I like about the budget is that it it it it's investing in our staff and our facilities and know those are our staff are by far and away our most important resource and buildings are important as well. So, I I like that it's investing in those in those two areas and through our
030budget assumptions, um investing in uh special education, um investing in opening a new building, um girls flag football and e- gaming. So, there's Yeah, I think it's proud of proud of the budget. Thank you for all your work on it. Thank you. I will say too um though, you know, the way that you've done this so far that even though we're having this issue now with the assessor um that you've kept our budget to a point that even if we get take a big hit like this, we still will be able to do everything that we need to do to function in our district. And that kudos to you and your team to making sure that we can do everything that we need to continue to do. So, thank you for doing that. Okay. And
031then in the demographics area, just a friendly reminder that Park Hill School District is the uh largest employer in Plat County by double over double. You have to take number two, double it, and then add two or 300 people to get to the number of people that Park Hill School District is employing in Black County. So proud of that as well. All right. Um then uh seeing no further discussion, I'll need a motion and a second to approve item 6.2 adoption of the 2025 2026 budget as presented. So moved. Second. I have a motion uh from Mr. Todd and a second by Miss Barnes to adopt the 2025 20226 budget as presented. Is there any uh further discussion? All those in favor say I. I. I. I. Any oppose say nay. Any abstain. All right.
032Motion carries 6. Thank you very much. All right. Um, next we have an information presentation tonight. Item 7.1 is a recommendation of architecture services for the 2025 bondwork. Uh, Dr. Kimberell and Dr. Right. Yeah. Actually, at this very meeting a year ago, we were recommending uh the adoption of Park Hill 2034, which is our 10-year uh long range plan. And this plan adopted by the board, we then had a financing and ballot strategy developed. That's proposition O that as you know on April 8th of this year uh the Park Hill community voted in favor of the district's $128 million bond program that was put forward. So the first step that we have in this process is uh to select an architecture firm or firms and uh conduct um that will conduct that design work. So
033Dr. Fry has been leading this process. He's going to explain the process, the team, and recommendation to the board this evening. We'll actually be asking for approval at the July meeting. Tonight is an information first read. Good evening. So, yeah, Dr. Kimber teed me up pretty good for that one. Also, um Dr. Kelly with the explanation of the bond money that we are looking to use going into next year. But I want to talk through that process that we have started and the exciting process that we have started to really get that 2034 and the 2025 bond work going. And so with that I want to share kind of the timeline as to what we're looking at. Before I do that just a reminder that this is part of that systems uh goal within our
034CIP. But as we look at our timeline just going step by step to where we are today and then we'll look a little bit into the future as well. So obviously on April 8th, our community passed Proposition G and O. We are talking primarily about O tonight with the um maintaining the community's investment for our facilities and bringing them up to date. And so on April 8th, we passed. On May 9th, the RFQ, the request for qualifications for the architecture firm was released to the public. And then on June 6th was the due date for that RFQ. From there, we had interviews on the 16th. pretty tight turnaround. Um, and we wanted to move pretty quick on this process so that we could really um, continue to show that progress and what we're doing to
035honor what the community has provided us the opportunity to do. And so June 16th, we had those interviews. The following day on the 17th, we spoke as a cabinet and checked our references for um, multiple firms in which we brought back to the table for those interviews. Then on June 18th, we discussed um with a group of leadership uh team, Dr. Kelly and myself, Dr. Kimbell worked through a little bit more information, going through the references and just talking through what our options are and what next steps could be. And then we notified the individuals of those which we wanted to bring to you to the board um for approval. Again, uh Dr. Kimberell said that that will occur in July, but tonight is that just that first read of information. As a reminder, the
036scope that we provided for those um individuals or those companies who were bidding on the 2025 bond work for the architecture firms. Bundle one was mostly that Park Hill High School phase one replacement with, of course, the high school programming, different renovations we want to do at the high school level. We continue to look at the security upgrades, capital improvement projects, and lastly, the land purchase for future um needs of the Park Hill School District. Bundle two is at athletics or the sports package if you will with Park Hill High School baseball field relocation, Park Hill South Stadium, the um Park Hill High School stadium improvements as well. And then lastly, the field improvements at Park Hill South. Bundle three um is still the one that has the largest question marks around it because we
037need to identify what those additions will encompass in those elementaryaries, but we know that we do want to do those additions at those three elementaryaries that you see listed with Chin, Line Creek, and Southeast. They being the firms had the opportunity to bid on any or all of these bundles. And so we accepted those um requests for qualifications RFQS for individuals who bid on all three. We had a handful of individuals who also bid on just one of them. Um, and we worked through a process which I'll describe here in just a little bit to identify who we wanted to bring back in those final interviews. Before I talk through that process, I want to just recognize the team that really worked on this. We had a lot of individuals working very quickly to identify
038who we wanted to bring back. Even though we worked quickly on this, it was a very detailed process that Dr. Kelly helped me um build and develop and implement through this process. So, you can see the list of members on there. It included district administrators, um technology individuals. We had multiple parents, both non-staffed by the Park Hill School District and those who are staffed by the Park Hill School District. Um as well as being a parent, we had building administrators both at the elementary and the secondary level as a part of this team as well. trying to get a broad range of perspectives on what they believe is best for the Park Hill School District in terms of the architecture firms for bundles 1, 2, and three. [Music] In terms of the criteria in which
039we used to identify one who we wanted to bring back for those interviews and lastly who finally we wanted to uh provide the opportunity for you to approve as the architecture firm for this scope of work. Um, we had the qualification of each of these firms with we want to know detailed organization of the firm. Who are they proposing is going to come to the table should they be awarded these projects or project from the Park Hill School District, their structure, their design um principles and how they plan on working through that design process was a really important piece of it as well. We want to ensure that these firms are involving all parties who need to be at the table. Our stakeholders all the way from Dr. Kimbell to anybody who wants to have
040a say or provide input, whether it be through design team meetings, whether it be through feedback opportunities provided through different mediums. We want them to ensure that we're all-encompassing and providing those opportunities for our stakeholders. So, that was a really um large piece of it as well. Of course, the proficiency. Do they have experience in these types of projects? We want to make sure that we're bringing back individuals who have proven that they can handle and have been successful in these types of projects. Their budgeting, their financing, how they're handling that. We look at the workload and capacity. As we were successful and excited for the community to give us the opportunity to do this on April 8th, there were many districts across the city who also passed bonds on April as well. And so
041what does that do for these firms? It allows them the opportunity to bid on these for them as well. And so we wanted to ensure that who we were bringing to the table could provide the workload or the workforce and had the capacity to do our projects. So that was a huge piece of this as well is could they allow and allocate who we needed for our success in these projects. And so we looked at that workforce and capacity aspect of things. Another very large and very important piece as we well know is do they align with our strategic goals? Are they looking at our core values? Do we align with what we do as Park Hill? And does that show up in their firm as well? And so we look at each one of
042those firms and hope that they're looking at our um CIP and our goals as a district as well. And lastly, we want to make sure they're truly interested in what we're doing. A lot of firms can come out and show that they're interested, but we ask those questions. We want to show that they've invested the time to understand what the scope of work is for us and what ideas they can bring to the table. Dr. F, can I jump in? Right. Um the um I just want to kind of highlight the the transparency that goes into this. We um if you go to the on the Park Hill District website, there's a request for proposals section of the website that that anyone can go to and you can see the request for the RFQ or
043the RFP on the website and I believe it's like 30 pages and it details out everything that needs to come in that proposal. Um, and then there's also I had never looked the addendums was interesting as well because there's like a Q&A on on questions that were very interesting. So I I just wanted to kind of highlight that that information is out there and and and it makes this a very transparent process. Absolutely. Thank you for pointing that out. Yeah, that RFQ is public. It will stay up. The addendums are the questions that we receive from those firms um who are interested in submitting an RFQ and we post those questions or our answers to those questions publicly as well. And so those are currently posted on the website and we'll see that come out
044in the next phase as well as we talk about construction management as our next step. We'll talk about that here in a moment as well. But thank you for pointing that out. Dr. Bryant, one question. Yeah. The part about the alignment with the district strategic goals and core values, how was that um pulled out? Was it part of the RFQ or did they have to fill something in or was it like the work that they've done before that you were able to look at to see what they if there if there's an alignment? Good question. So, within the qualifications and within that RFQ, we ask and we're very transparent with them as well. We want to know where your alignment is with our um CIP and our goals and our values within the district. And
045so the expectation is that they're providing that information within the 30 pages front and back um that they're showing their alignment in some way. And we have districts who they show and go all out into how they are aligning with Park Hill School District. they pull in information from our website or different documents they pulled from board documents or we have others who haven't shown it as much and so we evaluate what they're doing with the time and research that they have taken to understand our CIP and so it's really um looking at do they they really show that interest are they truly invested in how and how does it align with their strategic values as well so we We don't ask them to fill anything out. Um there's no fill-in-theblank kind of answer. They
046get to design this RFQ how they want to, but we're looking for specific things and we tell them that upfront. Thank you. In terms of the selection process, I mentioned that we got those back on June 6th and we had interviews on June 16th. That was a very very tight turnaround and we wanted to provide them ample time to be able to prepare their presentations for our group. We had a team of six individuals who upon receiving the 13 RFQS, let me reiterate 13 RFQS for this what amazing interest these groups had shown um provided us. and we had a team of six individuals go through and review and score each one of these RFQS based upon the criteria that Dr. Kelly um helped design and we then went through calculated those scores talked through
047who we wanted to bring back based upon the scoring done by these teams or this team of six individuals and we brought back four firms for interviews on that June 16th date. And so within that short amount of time, we wanted to allow them that opportunity and turn that around to where they had about five or six days to present or to prepare their presentation for us on the 16th. And so after we had um that group come back and those four individual firms come back, we had a team that you saw earlier today who sat down, listened to that about 75minute interview is what we allotted for each one of those firms. 60 minutes, they had the opportunity to present what they believed um fit best with the RFQ and what they believed we
048um would be most interested in and why their firm was the best fit for the Park Hill School District. After that very long day of four 75minute interviews, we deliberated and had lots of great highlevel conversation about who truly fits best with Park Hill. the the oddly enough the individual firms that we brought back they all bid on all three any or all of the bundles and so that was an opportunity for for us to have true deliberations of who really fits best with each one of these bundles and so that kind of allowed that freedom um for us to have that conversation u included in that group Dr. Kimrell was able to phone in on that conversation and have um some insight as to what that group was thinking. And then like I mentioned
049earlier, we had cabinet, we had some more deliberation as well with some of our other leaders in the district to really make that best decision moving forward. In terms of the recommendation, after all of that deliberation, talking through what we believe best for the Park Hill School District, what I'm bringing to you for this first read and then hopefully for approval in July is that for bundles 1, 2, and three, we want to work with Hollis Miller. We believe that they were the best fit for the Park Hill School District in each one of those um bundles. And so with that, um, we want to make sure that you have the opportunity to ask questions and think through this before the action is taken in July. I believe July 24th is that date. But I
050also want to inform you on what those next steps truly are for the bond 2025 work. After tonight, the work clearly does not stop. This is the first of two big RFQS that we are getting out there. So, in July, I previously mentioned we will work to send out the RFQ for the construction management firm. And so, we'll partner with um architecture firm to make sure that we align with kind of what those goals are and what we want to see with our construction management group. We will upon approval from the board, what we will do is we'll bring back construction management group. We input obviously the same process that we are currently using. Have input from our stakeholders. Have input from district administration, building administration, parents and our architecture firm to select who that
051construction manager or construction managers will be for this work moving forward. On July 24th, again, this comes to action for you guys. The August 21st board meeting. The hope is that we're able to bring back the construction management recommendation exactly like I'm doing right now with the architecture firm. September 11th, we're hoping that the board will approve who we recommend for that construction management. And then as quick as it sounds, and we are just a few months away, 3 months away, design process starting in September for a lot of our projects. If you recall back to our original timelines, we are talking big projects early. And so this design work has to begin as soon as we possibly can. So we're working on a fairly accelerated timeline, but I believe the process that we are
052using and the people who are bringing to the table are helping make the best decision decision for the Park Hill School District. Are there any questions from the group? Do you feel that it's been adequate time with this accelerated timeline to really fully dive into everything? I think so. And I I am amazed at the work we put in and the depth that these as I continue to learn this process moving into this position. Um the process that we are using is extremely rigorous for not just the firms but ourselves to ensure that we are checking all the boxes making sure that we are doing what's best for each person in the district. And I I have full confidence in the process. Um though it seems as though the process went fairly quick, I we
053can continue to improve it, but I don't think that it's too fast. Um we want to make sure that we're doing due diligence and we have the opportunity to slow down if we need to. All right. Well, thank you, Dr. Fry, for you and your team's hard work on this. We appreciate that. and uh we will uh vote on your recommendation in July. All right. Item eight tonight is our information uh written. Uh we have information items tonight. Items 8.1 through 8.3 are relative to bids, contracts, and agreements. Uh items 8.4 and 8.5 are relative to curriculum. Uh Dr. Kimber, are there any you want to highlight? I have no highlights, but uh happy to answer any questions. Okay, seeing no questions, uh the board will be asked to take action on these items at
054the July 24th, 2025 regular meeting. Right. Uh next is item nine, policies, procedures, and forms. Um we have five policies that will require board action tonight. Um Mr. Fulgren will provide a brief overview at this time. Thank you. Thank you. Good evening. Uh just a reminder, I wanted to highlight again probably the most notable item uh for action tonight is policy JCA and the accompany administrative procedure. That's the change we're proposing that would uh allow uh ch staff who live out of district to enroll their children in Park Hill. U so kind of a new option and benefit for uh our staff. So that's that's the primary item. The others are largely legislative compliance uh items, but happy to answer any questions you have. Any questions? All right. Um, then I'll need a motion and
055a second to approve the um policy and procedure updates 9.1 through 9.5. So moved. Second. Right. Have a motion from Mrs. Barber and a second by Miss Barnes. I was looking at the phone looking bowling. Uh to um to um approve the policies uh 9.1 through 9.5. All those in favor say I. I. I. I. Any oppose say nay. All right. Motion carries 6. Thank you. Thank you, Mr. Fen. All right. Um, we now have board member uh reports and requests. Uh, do we have any reports or requests tonight? Miss Barber? None. Thank you. Mrs. Woodley? None. Thank you. Mr. Todd? None. Thank you. Miss Barnes? None. Thank you. Miss Bowling? None. Thank you. Okay. All right. Then um I'll need a motion and a second to adjourn to close session pursuant to chapter 610
056section 021 of the revised Missouri statutes for the purpose of discussing matters relevant to subsections one legal uh 3 and 13 personnel move. Second. I have a motion for Miss Barnes and a second by Mr. Todd to adjourn to close session to discuss legal and personnel matters. Uh Mr. me. Can you call the role? Barber. Yes. Barnes, yes. Moniger, yes. Todd, yes. Woodley, yes. All right. Uh board members.