001[Music] foreign [Music] foreign I call the May 25th 2023 meeting of the parking Board of Education order please join me in the Pledge of Allegiance [Applause] [Music] one nation under God indivisible with liberty and justice for all thank you for silencing your phones before I call for announcements I would like to remind the board of our norms be prepared be an active listener be Mission driven say in the role of a board member embody integrity and be respectful any announcements this evening Miss Barnes um yes are we happy almost last day of school for everybody I know that's exciting for teachers and for students and then also just to inform everyone on June the 3rd Saturday June 3rd Kansas City will be having its Juneteenth parade in the 18th and District 18th and Vine District
002it starts at 11 o'clock um if you're unable to attend it will be on channel 41 live so you can watch thank you Miss Reed none thank you Mr Montes this happy last day of school right excited like everyone else definitely this is done thank you that's a camera any announcements I do have just uh a couple if you don't mind um the first is an administrator announcement uh we have had uh Dr Desiree Rios principal at Tiffany Ridge Elementary School she has submitted her resignation Dr Rios is relocating and uh has been the Principal at Tiffany Ridge for the past five years for a uh successful career after a long successful career in Kansas and so we're very grateful for her leadership over these past five years and very thankful for her uh Service
003uh on a uh somber note um and I I may read some of this to get through everything but I don't and I don't want to miss anything we've had and unbelievably emotional week in Park Hill we had uh last Saturday almost 800 graduates they crossed the stage and it was a celebratory wonderful wonderful day and it was celebration for students and families in the community and we were struck with tragedy just a couple days ago we had a car accident that involved three of our recent graduates one of which Drew price who did not survive and lost his life we as a community and as a district are heartbroken we are grieving with these families and specifically with Drew's family and as a dad I cannot imagine the pain that this family is going
004through as a district we will continue to support this community this a group of students anybody that's affected by this accident and as we get more information and are able to share that to honor Drew in his life we will continue to do that thank you Dr Kimbrell okay we'll move on to adoption of agenda and we need a motion in a second to adopt the May 25th 2023 agenda as presented second I have a motion by Miss Reed in a second by Miss Barnes Dr camera any modifications not tonight thank you okay board any modifications discussion all in favor say aye aye any opposing a motion carries 7-0 at this time of recognitions and awards Mrs Rachel good evening thank you all for being here like we said on the night before the last
005day of school um to follow Dr Kimbrell's wonderful announcement and the way that he uh gave a lot of emotion and saying that I think it's appropriate that our first recognition this evening is for Park Hill High School so students if you're here from Parker High School choir come on up please there's a lot of you tonight okay you guys come stand right here behind me thank you so these students are part of several groups from Park Hill High School that require students who competed against students spread out guys so we can see you there we go um compete against students from schools throughout Missouri at the state solo and Ensemble Festival this spring we're so proud of their accomplishments and their performances and they are some of the best in the state for these
006accomplishments so I'm going to have them introduce themself and say what they did at the state performance as far as the recognition and then I think they may be cooked up a surprise for you so you can go first I'm Maddie Prater um I sung two pieces which I loved so dearly at solo and Ensemble Festival um this is my second year going and I ended up with a silver for the second year in a row um the experience was amazing it was so much fun to be with my choir family um singing our hearts out I am Albert ishigara and I was a part of two ensembles that performed uh four pieces in total and uh I'm a senior I well I just graduated and so this was my last sewing Ensemble festival with
007these amazing people right up here and yeah hi my name is Jackson Cobb and I sing in two ensembles one with him and some of these people and then another one I sang with these three lovely people here excluding you sorry Xavier but it was just a really fun experience my first time I'm a sophomore and looking forward to the next two hi my name is Wes mcelhini um I sung in two ensembles uh and this is my third year going to Salon Ensemble my first year was virtual you're going to Solon Ensemble I took four events and two of them were banned and the other two were choir um it was an amazing time and I'm super excited to get the opportunity to hopefully do it again next year my name is Ben Smith
008and I took four events to State Salon Ensemble one band and three choir I had a solo and two ensembles um one with these three people and I got gold on the band event and the ensembles I got silver on my solo uh I'm Xavier Schneider I took one Ensemble the state and we gotta go [Laughter] yeah okay do you want this do you guys need that I think we can no room [Laughter] [Music] my Lord that was completely on the Fly excellent job thank you for doing that on the Fly uh congratulations if you have family members here or friends can you wave at us or stand up or say hello hi everybody thanks for joining us all right you can shake hands and uh go out to the hallway for a photo thank
009you guys for joining us and congratulations thank you congratulations you guys also have certificates out in the hall with your photos thank you for being here miss Tracy out here in the doorway they will take you out for a photo in your participant families thank you for joining us as well again on this last evening before school is out great thank you don't forget a phone okay all right the mom's saying don't forget your phone all right if you are a Park Hill star for second semester can you please come on up thank you Jonna do you want to bring Margo with you come on come on bring the baby come on guys you guys come right up here please right up here all right so we have a tradition in Park Hill uh as
010you might know there are Park Hills Stars program this is where we every month uh honor a Pre-K or elementary teacher a secondary teacher and a support employee so we have three a month I recognize as employees and these are a handful of our second semester star winners I would like to introduce themselves tell you where they teach what they teach and that's it foreign I'm Janie Smith I'm one of many counselors at Park Hill High School hi I'm Ashley Hendrickson and I am the registered nurse at Park Hill High School and student council sponsor hi I'm Jenny misgavish I'm the math interventionist at chin hi I'm Shawna Martinez and I teach at Green Elementary kindergarten this is my daughter Margo [Laughter] and for being here um so much appreciated you guys can shake hands
011and again Tracy will take your photo out in the hallway congratulations Park Hill Stars [Applause] thank you very much thank you thank you yes it is Margo who's almost once her bedtime right now so she's barely making it Studio thank you so much thank you so much thanks Janie and Ashley um Tracy will take you guys out in the hallway thanks for being here okay for the next portion um we'll pass this back over to Dr Kimbrell uh who's gonna talk about some board recognitions that we have this evening Dr Kimbrough yeah thank you uh we do have two board recognitions tonight again this is seeming to be a uh regular occurrence which is fantastic beyond the volunteer hours that our board spends uh week in week out with all of their commitments uh they
012have gone above and beyond with certain professional development and other learning opportunities so our first one is Miss Sharika Barnes has uh completed the requirements for msba's advanced board member certification and this is a recognition that is about continuing to learn and grow through board member certification program and so congratulations to Miss Barnes thank you very much [Applause] and one other one that I have is for Miss Janice Bolin uh Miss Bullen is creating the requirements for distinguished board member certification this is msba's highest recognition for ongoing professional development and uh this again just shows the uh commitment that our board has for above and beyond service they spend countless hours not just at this board table but in the community in our schools and events and then also additional learning to sharpen their skills
013to help be a quality board member so thank you very much congratulations [Applause] and that's all we have for recognition and congratulations again Miss Barnes and Mrs Baldwin for all your hard work and your time and your sacrifice we'll put that in there at this time we want to pull the comments during this part of our agenda we will receive public comments from patrons who pre-registered by the noon deadline didn't have anything today thank you we'll move on to consent agenda this evening's consent agenda includes items 5.1 through 5.15 Dr Kimbrough are there any items to highlight uh there is one that I would like to highlight it is the item 5.7 this is for our nutrition services uh Prime vendor bid I'm going to ask Dr Kelly to give a little bit more information
014on this just so that the board has everything before they vote on this consent agenda yeah so the uh you may have noticed the the detail that was provided in the board item um there was a number of criteria that were used and so it was a done in much more of a fashion like a RFP or a request for proposal and they were evaluated on multiple sets of criteria price being one of the criteria but not the only criteria so you ultimately saw that our current vendor U.S foods did not score as high on the all of the criteria and so we're making a recommendation for Martin Brothers for you tonight thank you anything else we'd be happy to answer any questions if you have any or do you have any questions for Dr
015Kimbrough or Dr Kelly okay see none uh we need a motion and a second to approve the consent agenda as presented I have a motion by Miss Bolin and a second by Mrs Barber any further discussion seeing all those in favor say aye aye any opposed say nay motion carries 7-0 item 6.2 approval of the 2023-2024 and the 2024-25 support staff schedules Dr Kimbrough yes this item is coming before you in succession after we have had our Teachers Association agreement that you approved last month uh if you remember the board approved a 3.2 percent average salary increase as well as two fewer days on the calendar for the teacher contract and student contact days we will be working to release all work calendars reflecting these changes in the next couple weeks because we want to
016make sure that those particular calendar adjustments and those two days are applied throughout all work groups so that we are providing Equity throughout all of our Workforce also our goal is to ensure that anyone that has an additional two days off next year and working uh two fewer days does not have a negative impact to their salary so many times what happens in this case is that we just roll the 3.2 percent throughout all of our salary schedules we want to ensure that we have work groups such as Tas or or Adventure Club or nutrition services and even our nurses that have salaries that are based on hourly compensation that that doesn't take away when they have fewer days on their calendar that they would earn less than that 3.2 percent increase and so we're
017working on those placements what you have in front of you tonight are simply the suggested and um what we are asking the board's approval for for these staff salaries I take any questions I would need a motion in a second to approve the 2023-24 and the 2024-25 proposed support staff salary schedules as presented so moved second I have a motion from Mr tooliger and a second by Miss Bolin to approve the proposed support staff salary schedules as presented all those in favor say aye aye any opposing a motion carry 7-0 next we have the approval of Continuum retention incentive bonuses for the 2023-24 for nutrition services Adventure Club preschool and teaching assistant employees Dr Kimbrell uh yes as a reminder to the board we have certain work groups including nutrition services Adventure Club preschool and
018teaching assistant work groups that you have in the past approved an incentive strategy that has helped with keeping people in the job and also recruiting into some of these uh potential vacancies we continue to see vacancies in these particular work groups and we are recommending for the fall semester that we continue this retention incentive question we need a motion in a second to approve continuing retention incentive bonuses for the 2023-24 for nutrition services Adventure Club preschool and teaching assistant employees as presented second I have a motion by Mr Montes and a second by Miss Reed any further discussion all in favor say aye aye any posts a name motion carry 7-0 next we have 6.4 approval of receipt of April 2023 Treasures Treasures information report which is a quarterly update to the board Dr Kimbrough
019I will turn it over to Dr Kelly at this time for this presentation yes and I'll be very brief because we have more information more detail later in the uh um agenda tonight um what you're seeing on the report um is numbers that are consistent with what you've seen in the previous periods previous months and the last time I presented we have enough data now to be able to project that ultimately we're looking at about 1.5 million dollars in Revenue beyond our budgeted revenue and so that's good news that's largely in the areas of um a single nutrition services payment that was actually delayed that we had anticipated would be received last year that came in July and so that was on this year's books um also the fully funding of Transportation I think I've
020mentioned that before was a nice surprise and so that has assisted Us in over performing on our Revenue as well as interest earned on our fund balances as they are in the bank they're earning far more interest than they had in the past so that's on the revenue side we're going to go in a lot more detail on expenditures um in the report later but we're also trending good there we're looking at about 5 million four and a half to five million dollars under budget on our expenditures that's largely unfortunately in staff salaries in that we have just been able unable to fill positions and in key areas and key work groups and so that's one of the factors there also some just efficiencies and utilities we had budgeted far more because of recent hikes
021and utility costs we had budgeted for continuing hikes but it didn't thankfully wasn't as high as we had anticipated so we're looking about five million dollars under on our expenditures the impact on fund balance is favorable and that we appear to be ending right in our Target ranges by the end of the fiscal year and I'll share more on that um in a later presentation but if you have any questions specifically on this report I'd be glad to answer them okay see none I would need a motion in a second to accept the receipt of April 2023 Treasures report information report as presented I have a motion by Miss Reed and a second my Miss bowling all in favor say aye aye and you post a name ocean carries 7-0 next we'll move on to
022information and presentations first one is the 2023 through 2028 csip measurement update Dr Kimball yeah I'll be brief and then turn it over to my colleagues here we uh had our last biannual csip meeting last month in which the board participated in and which you saw a lot of these measures discussed uh Dr dial and Dr frya will be presenting the completion of these measurements basically for the public and for you as a board on a list to help us with deploying these measurements starting in the fall so I'll turn it over to those two to take this presentation from here fantastic well good evening everybody um we are um excited to be at a point where um we feel like this kind of closes the loop on where we are with our measures and
023um and so that we're ready to roll next year with our um with our new csip and so as you remember we spent quite a bit of time together all fall developing the csip during the school year with quite a diverse group of folks that represented our staff our community our teachers and our Administration and our students and you might recall that this is not only an msip requirement for us to have a plan but also more importantly I think for us it's an opportunity to set short and long-term goals to ensure that we are sustainable as an organization and that we continue to be a Visionary leader in K-12 education do you remember this is um this is our csip we have um our overarching goal to build successful futures for Park Hill students
024for all backgrounds and with three objectives there's an academic objective a culture objective and a systems objective and so what um in order to streamline this a little bit I'm gonna let Dr Fry it take it here if you'll Advance the next slide you remember that we'll have two different Graphics that we use for our csip we'll have the the vertical one that you'll see in most office spaces in presentations you'll see this one because it fits a landscape slide a little bit better but both of them show the same information and just give us a little more flexibility when we present to be able to see things better um our uh once we completed the work on the visioning for the csip Dr Fry it took the next steps with pulling a team together
025to work on the measurements associated with our goal and then our academics culture and systems objectives and so I'm going to turn it over to him and let him share a high level view of what you'll start seeing next year when I give the quarterly excuse me when I give the biannual reports to the board and then you'll also see them two other times at ccip Team meetings when we have our csip meetings next year Dr Fred yeah thank you so just quick background just as uh Dr Dahl described we started this process really towards the end of the csip development process I think December 1st was the first meeting of one of our sub team um for our academics our culture our systems and what you'll see is The Graduate profile measure tonight um
026but that started December 1st and we were to the point in which we are finally um really working on the back end of it so I first want to say thank you to all of those team members for all the work they did to get us to this point today right now and and up to this point I really want to give a quick shout out to Eduardo Fernandez Alarcon and Jacob feinen down in technology they are working tirelessly to help us get these measures to where we can report them as quickly as possible not just at those quarterly meetings but be as up to date as we possibly can not quite real time but as close to as that as we possibly can be so thank you to all those members so I'll give
027you a quick High level overview of what those measures are going to look like our first overarching goal is we speak about what we want to measure is going to be that graduate profile index so when Dr dial presents this information bi-annually and then at the csip meetings as well historically we've seen five measures that were reported on the CCR index SEL index opportunity and access index the um I'm blinking on one right now or two of them CCR index Gap and then lastly the 21st century we've gone from five measures to four that will be reported don't let that fool you there's not four measures within this entire document there are a lot more measures than that but when we report it out we're going to be looking at indices rather than specific measures
028I'm the first one to be in that graduate profile index it's not quite a one-to-one transition from the CCR index which you'll get that last report this fall on the completion of our 20 our current csip but the C The Graduate profile index is really going to cover the following which is the content knowledge if you think about our graduate profile we have five really key areas content knowledge is the first one that's talking about our reading our math our science proficiency levels is what we're going to be measuring for each of our students we're also going to be looking at those resiliency skills the thinking skills collaboration skills we're going to continue to look at learning dispositions and then lastly the Future Ready assets are going to be the measures that are comprised in
029The Graduate profile index how we are going to present this to the board starting next fall is we're going to be looking at the percent of students who obtain 75 percent or more of these measures on The Graduate profile file index so that's how it will be presented moving forward similar to the CCR index as we look at the first objective for academics we are going to have quite a few measures within that academic context but if we look at categories we're looking at reading math science achievement and growth that's key because of not just um we are always looking at growth but in terms of msip six they are looking at that growth as well we want to be extremely intentional in measuring and assessing our growth across all of those disciplines we're also
030going to look at that achievement and growth for our Gap students our student groups that you'll see more information on that's the historic student groups black Hispanic free reduced special education and our ELD students so we'll specifically be looking at that as well throughout our entire csip and then lastly that Future Ready asset will be within the academics as well when we report these out and this is going to be slightly different is when we do our balance scorecards we have a scoring category one through ten how we are going to report this out to the board is the percent of the measures within the academic index that are meeting a six or higher on our academic scoring criteria and so that'll be the representation that you guys will be able to see just knowing
031how successful we are being across the academic index as we hash that out as we think about what those measures look like in the specific measures as we see the data come in we'll be able to speak to that a little bit more but again it's the percent of measures and there are 20 measures within the academic index to be specific that are six or above so that's how we'll be reported to you moving to the next objective is the culture objective and we'll be we have developed and we'll be reporting to you the culture index the culture index if you were to read through and I'm not going to read through the culture the definition of that culture objective that we have in there today but what we will be measuring is student our
032staff and Community well-being we are also going to have our safety measures our warm demander measures which are the teacher student relationships along with the rigorous curriculum that we are providing and then the sense of belonging Gap when I say Gap again that's going to reference back to that student group and so we want to look at belonging of the entire group in comparison to what our student groups are saying and how they feel as though they belong the overarching measure here is sense of belonging in the Park Hill School District and so we'll be looking at that with our culture index again this will be through the scoring criteria the information provided to you will be in the board meeting will be the percent of measures within this category three that are six or
033above on that scoring criteria lastly our systems and systems have a lot of new measures things that we haven't really done before and so our systems index is going to comprise a really three scorecards the first one being the human resources scorecard and within that human resources scorecard we're going to have the five categories of recruitment retainment support high quality and representation the other scorecards that we have is the financial scorecard that is one that we already have then we'll have another new one with our facility scorecard looking at maintenance learning spaces and Community perception of our facilities when we report this again similar to the academics and the culture it's going to be the person of the measures that are above or six or above on the scoring criteria that is a very high
034level view of all the measures that we will be looking at these are just the categories that I represented this evening it's not the extensive list of measures it's the categories that comprise the index are there any questions that the board has this evening I have a question first a comment um I really appreciate um and I'm looking forward to seeing those scorecards because I think that's going to provide us a lot more information and historical um measurements that we've had so I'm really looking forward to that on the goal for the measures kind of The Graduate profile index um you kind of reference the CCR index and especially looking at the Future Ready asset can you expand just a little bit on will it be K-12 just like CCR and kind of I want
035to make sure that Future Ready asset isn't throwing off like our first graders you want me to take that longer yeah so it's so the Future Ready asset piece will really be Geared for those graduates because we're looking at a lot of those there's nine I believe there's nine measures within the Future Ready asset that a student could attain throughout their entire career in the Park Hill School District but the majority of those lie within the last couple years of their High School experience that being said the other measures within there are most definitely going to be able to be measured K through 12th that Future Ready asset those kind of that culminating not necessarily A culminating event that may be the wrong way to describe it Dr Courtney can describe it a lot more
036eloquently than I can but that is going to be that culminating event thank if I can add to that just I think that this is a tremendous add to our csip for the Future Ready asset these are the pieces that students would get like an internship that they would have uh college credit that they're earning through AP and dual credit uh certificates that they would earn through our career center so there are a wide range as Marcus said there were nine different measures what we want is to tie this back to building successful futures for each student every day and so that I think is going to really push us into thinking about what are the key experiences that students need to walk out of here with a successful future in front of them Dr
037Fry it could you just clarify for me and maybe because I've been in a class all week I'm Pride but when you kept saying you know reported as a percent of culture measures we currently score a six or a higher using what exactly is all that pertaining to so I want so think about a scale of one to ten right and so we have the scoring criteria and if we're presenting the information in which it is the percent at a six or above let's say I'm let's make it easy in academics let's say there were 10 measures and so we could get 10 20 of the measures 30 on up to 100 of the measures at six or above right so if we're looking at a scale of one to ten our score is going
038to be there a 1 which is ten percent of the measures we met a five which would be fifty percent half of the academic measures that we met or on up to a hundred percent so what we will report is if there are 10 measures we want to make sure that we have and what we want to report is that it's the person that we are earning a 60 of our students or more Meeting those measures that doesn't mean we necessarily want sixty percent we would like higher on all all of these measures but that is what we are looking at and measuring the organizational health of our district that's the whole idea behind it okay I was understanding correctly I wish I would have put a visual in here it would have made that
039a whole lot easier I apologize for that well I just wanted to make sure that even those who make tune in later May understand that where the measurement is scale of one to ten where did we land within each of those measures and then those are all combined into one index above okay Dr Fred I have a question on culture um so I I know staff well-being I know they do a survey I know the kids do a survey and then the community I know there's the online like if you access that but like a lot of people don't do that for for sure so how are we going to make sure we are really engaging the community in order to get you know the feel of how they're feeling about our district and if
040we are are giving them a sense of belonging within the scorecard if you will or the actual objective measure there's three measures for the community well-being um two of which come from our Panorama surveys and I'm looking at them right here and it's our family engagement measure it's our school fit measure and then our third one is going to be that creative Entourage survey and that's going to be a combination of that online survey that you kind of uh mentioned just a moment ago along with that phone survey that we also provide but as of right now those are the three measures for the community belonging and well-being that we're looking into or plan on using and in terms of the engagement piece I'll let Dr dial if she wants to address that or she
041can address at a later time in terms of engaging in the community that is one of the action steps yeah don't forget that in this in this objective there is a strategy on community engagement so um so Miss Rachel over here knows that um that particular strata that particular um strategy is assigned to her and so she will build a plan that is about Community engagement and that's what I appreciate about um the work that all of the teams did Dr Fred held him accountable um every time by going back and saying are we measuring everything that we said we were going to do and so that Community well-being piece is a great example of going back and going no we said we were going to look at the community so where's that piece of
042the puzzle because that it is in here the Park Hill Community feels sense of belonging it's not just our students and our staff and so I think that will be really important piece of the work that happens within that plan how can it boost responses on our surveys I mean those are things that they'll work out work on as well so that we can be sure that we truly are hearing from the Park Hill Community thank you you're welcome Dr Fry it a minute ago on academics you mentioned um they'd look at you know maybe nine or ten different things and take the scoring from that or is any of that weighted to be assigning any sort of weight so to speak to that yeah so some things count clearly more than others sure so
043nine was just for example purposes actually 20 within the academic measure and so for all 20 are they all weighted the same are we giving five of the 20 uh more significance more yeah so the weight's going to be equal on all of them if we look at our math are reading our science how it's built currently when we look at math reading and science leads have the same six measures just tailored to the specific content area and that ranges between nwea assessment information achievement and growth it also looks at our Maps course or which we just finished up our map testing this week and looking at that Gap growth within those nwea scores as well so right now they are currently not weighted they're equally weighted across those 20 measures but we might revisit
044that it could be yeah this this doesn't go live until fall and again this is something that can always be tailored as we do this because there are so many measures within this document that we have never done before um that if we're seeing something and we have to make adjustments that's something that can be discussed okay any more discussion of questions all right thank you thank you guys thank you our next presentation information presentation is student transportation update Dr Kimbrell yes on this one the purpose of this presentation is to update the board and the public on two issues uh how we've uh mitigated or solved Transportation issues through this past school year so it's an opportunity to remind the board what we did throughout the past school year but we are limping into
045tomorrow being the last day of the school year and we know that we have sustainability issues that we need to be looking at and address and so we are looking at what strategies we should explore to find those efficiencies and so this particular information item is to give you some pre-information about what's going on there this also is tied to uh an item later in the agenda which is 8.8 in the written and information items that is a first read of the contract proposal and has a draft uh contract in there that is uh from first student um we want to continue to partner with first student we understand that costs are going up and these challenges persist and so this this presentation I asked Dr Kelly to put together so that we could inform
046you about from the strategy perspective what we are thinking of exploring moving into the future Dr Kelly thank you I've got Jim Rich our director of operations um here with me tonight and Jim oversees student transportation um on a day-to-day basis with Lana dezinski also tonight we have Tiffany Nagy who is the area general manager for first student and Michael narcis who's our senior local manager for First Student so they they represent this the leadership team from first student and can be here to answer any questions that you might have about the contract or just the the year that we've had and all the way up to what we expect for tomorrow um the presentation you see tonight may look familiar to you because on September 8th we brought to you a very similar presentation
047at that point we were reacting to a um a very difficult time in which many of the drivers that we had on staff at First Student in the prior school year just weren't returning at the rate in which we had anticipated or that had we had had expected so um we were left with the first couple weeks of school and knowing that we had a looming issue we did have the first couple weeks covered because we had a number of drivers from Minnesota or Wisconsin in which their school year had not started yet and so we knew that post Labor Day we were going to end up with really a crisis in which we had more routes than we had drivers and so we needed to make some changes we brought that issue to you
048as a board and asked for your permission to um come up with some strategies to mitigate that problem and then presented those to you on September 22nd um and you approve those and so one of the purposes of tonight is to give you an update on how we performed and with those strategies and as Dr Kimball said um wanting to get ahead of what is a pro what would potentially be a problem again next fall and to be well ahead of it and not reacting um so quickly as we head to last September so you might remember that really this was all around a shortage of drivers that was really the issue we were trying to solve and so um really there's two categories when you talk about ways to attack that problem one is
049to increase the number of drivers and so to find strategies that could do that that could recruit and retain drivers and then also ways to reduce the number of daily routes and trips route in a trip just as a reminder is a very specific thing a route is really the home to school bus stop kid at a bus stop to school and then back in the afternoon that's a route that's a school route one of our challenges though is we also do trips and so trips are more like from school to another school or from a school one of our schools to another school for activities Athletics those kinds of things so and those we have to have drivers for both and oftentimes trips conflict with routes because if you think of dismissal time at
050a secondary school that's when many of the trips would need to occur well that's the very time in which we're also doing routes for our elementary schools and so you have this conflict where you just simply don't have enough drivers so I will not go through this list but this is it gives it the exact slide that we presented to you in terms of the things that we were doing to increase the number of qualified drivers I'll highlight um ones where we you know we created these combo positions where we utilize District staff in which they were doing not just the job that Park Hill had hired them for but then allowing them to drive either in the morning and or the afternoon or trips and so we had up to about 10 that ultimately
051were able to do that throughout the the year and that became absolutely essential on providing enough drivers we also implemented a daily dashboard to kind of keep on top of this just to see how we were performing and I'll show you that in here in a second um the attendance bonus was something we also have data on that we implemented um and so those were the the strategies meanwhile for student was doing everything in the background to recruit recruit recruit retain retain retain and so you probably saw a lot of marketing around uh become a driver and so that was always happening and continued to happen on reducing the number of daily routes and trips um really a lot of credit needs to go to Dr dial Dr Colvin our athletic and activities directors at
052secondary in which the trips became kind of a separate entity by which Park Hill was trying to find strategies to do that so we were in advance we had coaches and staff doing some of the transportation we combined trips all kinds of innovative ideas to take the trips off of the route load and saying that the routes were going to be our primary interest but we still had a number of trips and so um that was a really a weekly meeting by which schools had to work together to find the most efficient way to split up um trips that were primarily those that were occurring at the same time as our routes obviously throughout the year we were trying to find ways to combine and consolidate routes that did create some round some buses in
053which you just had more kids you know on any given day you may end up with more kids than you could really transport in that case sometimes we had to have the kids stay at school and do the route and then have another bus come and pick up the remainder just because we couldn't put that many kids on them so there was issues around that particularly here in the last month also doing a better job of contacting and reaching out to families who may have check marked that they wanted Transportation but they just weren't using it and so they were kind of reserving a seat in that case with no intention of ever using it so we we brought the demand down for the number of routes and hopefully that ultimately allowed us to trim
054some of our routes I also presented this slide which we'll get it more into but what we did not do would be changing school start times but that remained a strategy and remains a strategy by which we can reduce drivers you might remember that that was this was this is a little bit of a Deja Vu and that we were here about four years ago with this very problem which was that we needed to reduce the number of drivers we had a driver issue and so we've completely restructured our two-tier bus system to a three-tier system there's more room for us here in this area to consolidate routes and so that's something we'll get into here in a minute and then the other would be this idea of what we're calling a walking radius or
055a walk radius by which and the state law has a um has a set of Standards But ultimately what many of the districts and really most of the districts around us are doing which is that they have this half mile or mile increment by which transportation is not provided if your family lives within a mile or a half mile and it depends on the level it depends on the school district there's also safety that's also safety variants by which if you're having to cross a main artery that's obviously would be exempt from those kinds of things but those are the sorts of things that still remain on the table for us if we want to continue to consolidate routes and reduce drivers um I I was sharing with you before that we created a dashboard
056this is what it looked like a couple weeks ago the red line going across the large graph there is just the minimum number of routes um that that are drivers that we need those are the number of routes and you would never staff to that red line you always would need more drivers than that red line you need additional drivers to cover absences you need additional drivers to um yeah to cover um you know buses that have been delayed for traffic reasons or other reasons and so uh that is just the bare minimum anything that would occur below that line would mean that we would be uh we wouldn't be able to cover a route and so that would be a significant um impact to families for the buses for those buses um the the
057other thing is to while you may look at that and say okay well we've got more drivers than we needed so that this looks good this is I don't want to give you a false sense of security is that one of the things that's at play here is one is that this also required Park Hill combo drivers but also for us to get above the line on these days it also required for a student to be using mechanics and office staff that were certified drivers to move out of their jobs and providing those services so that they could cover routes and so um this does kind of depict a bare minimum of just kind of limping along throughout the year the other thing that this red line doesn't depict is was depicted over here and
058this is just a snapshot is that this this um is just routes we were really unable throughout the year to consistently provide in for a student was unable to provide consistently provide trips and so it would became more on the responsibility of our coaches and our staff to figure out how to get kids to and from activities and events and so all of this was this was a very good thing to maintain but I don't want it to to pick something or give you a false sense of security that this was difficult and it's really not sustainable we certainly don't want to go into next school year with this this is not really a sustainable solution long term the other thing that we were watching was absences so specifically when we developed the strategy uh
059on the dollar bonus attendance bonus um we were interested to see its impact so one way to increase the number of drivers is to lower or increase attendance and lower absenteeism and so we the red line going across there would be an industry average of the daily absenteeism of our drivers and I think you would say that this was a resounding success in that we were able to keep our drivers because they were very much incentivized by that dollar an hour so that would be something that I would propose that we maintain for next year so on the other strategies that we would want to look at um and I haven't there's a couple other ones um one is we're looking at purchasing rather than renting bands 10 passenger vans uh and so having some
060of those on stocks so so even long long term um even if we are able to kind of get our amp um the number of drivers that we need that long term that we could actually some of these smaller activities we could almost permanently take those over and have our staff members uh use the Vans and so basically have a fleet of Vans for each of our secondary schools for those smaller groups of kids so that's one strategy that we're considering we've also um reposted the combo drivers and so we're ahead of that thinking that we could utilize the summer and the summer months particularly with our coaches and some of our staff members that are with those kids in the afternoons anyway and so perhaps they could be incentivized by being a driver as
061well and getting paid as a driver and that would be a different another source of income for some of our coaches and so we we have established that and then as you saw and Dr Kimbrell mentioned first student has proposed a rate increase next year to address um uh driver recruiting and retention so it's a sizable it's a 13 increase for the very reason to recruit and retain that's that really accounts for uh that increase so as I mentioned um I would like to recommend that we continue to pursue these two strategies in addition moving forward and bring something to you at the end of June if you're comfortable with that a recommendation to you and that recommendation would include both of these strategies one would be kind of looking at places where we could
062find some efficiencies in school start times you might remember that we need to do this anyway because when we approve the teachers negotiated agreement you might remember that we changed the standard day length at elementary and middle school and so Bell schedules were going to be impacted by up to 10 minutes and so that was going so these these Bell schedules not maybe not necessarily the start times but Bell schedules were going to be impacted so we were going to have to maneuver around some start time bell schedule issues anyway and so we can kind of do that as well by looking at where we could consolidate um and or potentially move some schools to different tiers in order to further reduce routes and then the other would be to implement a strategy that really
063is seen in almost every District we've contacted which is Implement that walk radius and so we're looking at data around what that impact could be and what the number you know what the return on the investment of that we obviously want to get this communicated out to our families so that they are ready for next year if particularly if there is a a restructure in their in their school start time and then obviously if if Transportation if they're within that walk radius that would be the first time we would have ever communicated that to our families and so we want to get ahead of that that's all I have and yeah and so I'm glad to answer any questions um I have several okay um for those on the walk radius are we going to
064give them the option to pay if they want for bus service because I know other districts do that yes so I think the problem with that is that paying is not the problem so money is not the problem drivers are the problem so paying for the route doesn't solve our problem um so that could certainly be run the numbers to see what the break is where we need X number of payers to justify higher or trying to find another driver at x amount per hour yeah so we we've done we're getting better data on this and it'll take a couple weeks on it but you know plugging in that school a route is about let's say an average of 30 kids so you know 30 kids would constitute a a bus or a portion of
065a round so um but I I just think that the the pay to um to ride is not and it's very popular in Kansas not so much in Missouri but what some districts do do that um yeah and I think North Kansas City uh has a program there Kansas schools have stopped doing it because of the driver shortage yeah yeah at least that's my understanding the Blue Valley and the life of both used to do it and they've stopped it yeah because I do think for our district that's a culture change that's that and I think we will have of course parents families I should say who will say can I pay to you know provide the service if I'm willing to pay yeah yeah um I also had a question then on the combo
066um positions remind me are we paying for the commercial um training they have to do CDL for that are we paying for it first student uh reimburses right yes yes that's covered if okay um and then I saw the 13 rate I was looking at the contract so what's that 13 going towards is it a salary increase yes I mean so it would be recruiting and retaining and um so what's the starting rate going to be then for next year do we have that we're currently in negotiations Union um so I can't say when the starting rate would be but we're working towards that resolution and that's why we wanted to know for the 13 and so we would have the power to get that great uh just as high as we possibly could okay
067and and Tiffany if you wouldn't mind come up and and if we have further questions we'll um I would I would I would feel more comfortable rate is I would not feel comfortable approving this because it's such a big differential year over year so I would want to know what the hourly is before we approve this contract personally okay I guess I'd go a little further like I don't necessarily need an hourly rate but some sort of plan as to what how the additional 13 is going to translate into retaining recruitment so okay this is a big jump on some of these numbers I mean it's 40 to 50 a year over year on the single the double the triple routes so um I feel like I really want to know where that money is
068going to go or how it's going to be implemented I haven't a few questions as well so um a question for the purchasing like the 10 passenger vans and just in general with staff and Coaches Driving those students are they under our insurance or how does that work I'm just thinking for like liability issues like I don't know like if I would feel comfortable as a staff member driving my you know dance team to Colombia I mean I mean if I just want to know like exactly like what kind of liability how are we covered under that how are they covered under that if something you know happened or didn't happen so can you give us more information on on that um would be helpful and then um now or yeah if you haven't I'd
069love it yeah they would be covered I mean they're they're employed by us and so those would be um our kids for our activities and so those would be insured by us um and I can give you more information on the actual policy if that's what you're looking for but that would be great um my other question is like with The Walking radius and I mean just because I've been a parent in the district for a long time a long time and this has been a continuous thing that we've talked about have we reached out maybe this is for Jim I don't know like to city council state legislators like we have um you know other cities like we've been asking for sidewalks in certain areas for a long time so our kids can walk
070safely to school I know like where I live at like I live close to a school but there I live on a dangerous street so we could my kids could never walk to that school and so I guess have we like again we're doing another 13 increase and that I I have to get some more numbers of that well but have we like explained how important it is because I know a lot of other districts have implemented like walking clubs and like petitioning their city councils and their state representatives to make sure that they get sidewalks and different things in that area have we is there like some ongoing communication that we're doing to try to get those things implemented for our district you know I think one of the success stories on that would
071be Southeast um from over the last five years where um a group of parents the southeast PTA um became very animated and and and was working with both the county and the city on those improvements that ultimately resulted in sidewalks there um you know we've had a number of projects I know at Tiffany Ridge and the crosswalk and the light and and same things have been a lot of requests for one at Congress to assist for kids crossing Congress and we we in those cases not been quite as successful in terms of petitioning and working with the city we don't have anything active right now in terms of promoting that from a school district perspective but certainly when we have a parent that asks those kind of questions and wants to put together an initiative
072like that on a specific area we contribute as much as we can in terms of information and and its benefit to the district so so what I'm I just want to make sure I understand this so what we're saying is that we personally as a district have and said hey this would be beneficial for our kids in our district it's more of the parents or the parent community members saying hey we need this for our kids it would be both okay and then I think my last question is and I mean it just goes back to just I know this is a 13 rate increase I can and when you get a chance will you like give us the numbers for come back with the numbers like what the rate increases and then like if
073we did our own Fleet like I just kind of I'm just kind of like I think every I know that that's been a question from some parents and community members in the past just so that we can I just think it would be beneficial to put those numbers out to the community so they could understand like this is how much we pay for for a student this is how much Park Hill would have to pay if they if we had our own you know bus service like North Kansas City I think sometimes those comparisons and putting that out information out there is helpful for families those are my three sorry um I have a couple questions as well so it says up to 3.5 mile radius it's pretty large radius um are we actually considering
074a radius that large or or like a ray if that large would mean nobody yeah I mean that's exactly so what up so but to that point what you know is there a ballpark you're concerned I don't think we've seen anything over a mile to be honest with you like so I I don't think we're putting even numbers together to look at we are I think even by comparison to the districts like Liberty North Kansas City I would say that and this is in our demographic report but we're denser um and so a half a mile around an elementary school now this is not a radius it is a it's I um no crows it's not about a crow flying it's not that but it is because if you think of that that would actually
075just cut right through the middle of two neighbors and so there's a little more logic to it around kind of just the roads themselves elves and and catching you know people on the same block at least but anyway um yeah that that that is half a mile would capture a lot uh particularly the elementary school um and then something like a mile may be more appropriate for a middle and high school but um I think it's kind of all over the map and we can put together and we do actually have data of districts and what their current walk radiuses are we haven't found one that doesn't have a walk radius so um but it would be a very big culture change in communication issue and I'm sure there'll be a lot of parents that
076that would find that to be very very new and disruptive and are there any exceptions are there ever I don't know necessarily that there would be a qualifying reason for a family but if it was a true student with a physical yeah spread routes would not be included um and that typically but the um there is in the vernacularly safety variances and that would be the ones in which kids would have to be crossing a dangerous road or if there were no sidewalks or if the if there was criteria that we set up that's basically said that this was not um we deemed this as exempt from the half mile or mile radius because of some safety factors that we could Define and we can do that as a district so and then one last
077and this is just a clarifying question because I'm sure anybody that looks and sees anything around start time changing um that is just for um we're not talking K-12 that's just and again this is just so that the public understands as well this is we wouldn't be looking at at a full start time change this would just be potentially for a couple of schools correct ah well I think incorporating the change in the bell schedule I I think it would be safe to say that every school would be touched because their bell schedule is changing but minor touches the key is minor and you know 10 minutes I think from the standard Aid length is what we were adding thinking that that wouldn't be seen as a major adjustment so those kinds of the 10
078minute thing then if you consider that minor then yeah although it may be that a school at each level is impacted so I can't say that we wouldn't bring to you a proposal that doesn't include an elementary change and a middle school change and something at high school so I mean we we need to look at all the different ways in which we can um come up with to reduce the number of drivers that's ultimately the it but if there are anything that's just a non-negotiable to to the board then that would be good to know as we're moving forward on on these so okay I guess to that point like what what is our process are you going to bring us back something at the next meeting for us to you know kind of
079digest and then vote on it at the end of June or is it like give you feedback now and we'll vote on it at the end of June that would be communicated out in July right yeah so the initial plan was for us to bring to you something at the June 22nd meeting can we get that by the June the earlier June meeting okay yeah I mean we can try to get something yeah I mean we can try well I guess if wouldn't we have to approve it at the June 22nd we wouldn't have to I mean we've imposed just basically for communication purposes we've imposed that the challenge the board has is that you don't have a early July meeting right so um if I can add a couple things here maybe to help
080Kelly okay um because we've been going through a process to talk about this with our internal teams our principals our transportation staff some of our support staff we've been meeting twice with Dr Bridewell and Dr Kelly to talk about what these implications might mean um our principals have had a lot of say in that as well we did talk about that timeline piece at the end of June to give our families a lot of notice for July and August in preparation for the next school year so Dr Kelly's point we think it's fair that we can try to get by the end of June at that meeting that we're making some decisions to communicate to our families at the end of June prior to that July 4th break for family to prepare for any change
081that might be coming and I think Dr Kelly's point about Minor Miss Barbara you're going about Minor um we have been looking at these you know 10 to 15 up to maybe 20-minute swings um thinking that that 20 minutes might be the ultimate threshold by which families might feel more inconvenienced if we're changing times plus or minus 20 minutes so we're trying to stay under that kind of 15-20 minute threshold in making changes to start times or end times with that bell schedule included if that helps so and do we will it require our Vote or is it something that you're just going to bring it it is not something that would require a board approved I'd like to have it in front of the board for uh the knowledge of the board and and
082you have approved that in the in the past that has been our practice I think one of the things that back to miss Barber's point about the K-12 you know comment and so on is that that last time that we did this we completely restructured from a two-tier system to a three plus system that we we have uh implemented and because of that every single school was impacted significantly or could have been um what I'm hearing the desire of the board is if possible to get draft type ideas that we're thinking about for you to be uh if possible that the meeting before we would ask for any sort of approval um I think our challenge right now is just our board meeting schedule right now so I'm hearing that desire and we can look
083at what possibilities we would have in terms of um what type of drafts we could bring you and so on and I can keep you updated on that but I'm hearing that desire of um if we weren't to talk to about this between now and June 22nd that that's not the desire of the board and I guess it for my personal opinion it that would only apply if we have a wide swing or something like if you're going to go drastic on anything as long as you're going to keep to this kind of what we've talked about um I wouldn't see an issue or you know just kind of minor updates but um are there Dr Kelly mentioned you know in terms of non-negotiables uh is the walk boundary idea something that the board in
084general is supporting us to explore I'm hearing obviously we need to ensure communication we also need to make sure that we're not way out of bounds with our neighboring school districts to this the point that again Miss Barbara you said that the the law says 3.5 and obviously that's nothing uh that we're looking at but is the board comfortable with us exploring that to look at those half mile or mile type walk boundaries my qualifier oh sorry no go ahead um would be to really look at that I guess I'm envisioning it not being a radius like so Southeast Northwood now has a nice sidewalk but 56th Street between Northwood and roan or Prairie View is that you do not want any kids walking on that so we really need to look at those routes
085sure because like a mile in One Direction could be the perfect walking and then a tenth of a mile the other direction it's not walkable at all so just we really need to look at those routes to make sure they are in fact walkable and I think Mr Rich would agree that Park Hill has one of the that's the challenge we have is the topography and the way that our specific uh St streets and our uh municipalities how they are different um all of those create all of these challenges and and that's probably why we've continued in the manner we have which is we offer transportation to everyone and now we're trying to figure out how do we solve a problem that is really complicated because trying to get drivers right now in this environment
086has just proved to be uh very very difficult I have a question on what you just said um so I'm guessing we have already maxed out our ability to consolidate stops at this point like we can't shrink that anymore we've got 20 kids on one stop and 15 down here and another so that is just not an option well that would be my preference to be honest it's not necessarily condensing stops it's increasing the number of kids per bus we've done that yes they've we've Consolidated a lot to the point that it's causing issues with over as Dr said and we've been putting some adjustments to that I guess just on the we continue to say walk boundary or walk radius whatever you want to call it but if it's all about walking in my
087opinion it's it's not going to be successful because there are very few our schools we have very few neighborhood schools where everybody within a half mile can walk right there's only a couple so if it's about walking and that's all we're considering then I think I'm not sure that's going to be successful and unless you're willing to do one school and not another school which I guess is I'm wondering and maybe this question for Dr Kelly I believe that our discussion is when we say that walk boundary we're basically saying this is the boundary threshold for which we will provide transportation I think we're using the word walk boundary as a uh proxy for that and uh you're exactly right it's to your point about a mile in one direction from one school is completely
088different than uh a quarter mile a different direction am I correct in saying that that we're using the word walk boundary but I believe that what our intent is there is that this is more of like a threshold boundary of what we would be looking at in terms of distance from school and considerations of what we would or would not have for transportation well and I think a mile is too far personally because of the density of our district to me um a quarter to a half a mile at the most would be the my preference would be if we were setting a some sort of perimeter to say if you're within this amount you've got to walk or you gotta drop your kids off in the car line Dr Kelly I believe you mentioned
089that you know you had reached out to certain families and just kind of asked hey are you going to be using the bus because some people may have clicked that so like during online verification there's an option of saying hey would you be needing Transportation I think there wasn't even a line that said even if you may not write it all the time that type of thing um when do we go back through that because I think to me that makes it sound like it could be like a reservation like if I need it it's there but you may never need it so when do we go back through that and kind of yeah that's a good question so we get the first couple weeks of data and labor dates it seems to be kind
090of the cut off for this by which we actually get ridership you know data back and so we actually have the number of kids on the that are showing up in the first two weeks of school and so then that's and that's one thing that we were able to do over that Labor Day holiday when we lost all those drivers was to basically just get the ridership counts and say let's start moving some buses and and combine these to and take half of this one and put it on this bus and half of it and and so basically routes were changing on families and um and so our families have been fantastic and very patient with this process because there's been a lot of changes um since September on doing that very thing it's just
091I I think parents are reluctant to give it up you know to so yeah it is a safety net I think it's able to like send out another community communication and just kind of explain this is our situation with transportation and if you're able to or you feel like you won't be using it at all would you please notify Us by this date so then that helps you in advance about looking at ridership before we hit those first two weeks and then we're scrambling to yeah move things around but I think we are and maybe a way to say this and Jim would be good at means once we have the ridership then we actually know kind of the daily absentees or I mean we kind of know the rates and so then you're constantly
092going through this process of when can we how can we consolidate how can we consolidate on on just what's the average number of kids and Fridays might be different than Tuesdays because of activities and those things and so you always kind of have to design around the largest number on that week and so and you're constantly doing that and sometimes you overshoot and you end up with a situation which you just physically can't put that number of kids on the bus yeah you know so and that's the condition that we have in so zero degrees yeah yeah that's true right and and I believe that when we put that in that was like one of our first most low on-ramp barriers to trying to uh reduce ridership was to get you know just information from
093our parents that we knew on students that just were not going to be using it so just to declare that was uh maybe that first step that was kind of a low-cost step to just that's an ongoing process I mean we take monthly load counts and so if we back to school year begins you're right yeah yeah after school year begins um and routes fluctuate especially at the high school level if you know if it's one season and those kids are staying after school for um after school activities and then that season's over and they get on the bus and they're me you know it's so it's it fluctuates quite a bit the point I was just going to make is I do think it's important um the I think the reason that question is
094on there is because there will be times when parents do need that backup uh I'm one of them you know like with a child at lead we I mean we're a car rider we almost never do it but there are times that if I'm traveling my husband's working there is just no option and then and then what there's no way my child could walk home from lead sure so in those situations and you know and and just using my personal as an example I I just I I want to make sure that for parents and families that do have those situations where they may only need it like four or five times a year but if they needed that four or five times a year we're not putting them in a position where then that's
095not an option we are not incenting people to uh you know we're not trying to say oh come on you know you're only using uh we're not doing that I think it's just it's a constant ongoing look at at this data and I know Jim and first student and that that team is looking at that data constantly this is just that's just one way in which it it helps us a little bit um these are more painful measures there's just no way around it right now and we're seeing districts as was mentioned earlier that are cutting all of their transportation for paid Service uh and typically that's been on the Kansas side but these strategies would be uh a shift for for some of us and we believe we need to at least explore this
096to to figure out if we can find some solutions that are sustainable so the exploration we've talked a lot about you know the walk radius are we also looking at the four tier is that what we're talking about when we're changing at times but I think that that plus or minus 20 minutes I think that that particular piece there was a Remnant from the earlier presentation is that correct on the andorb four-tier yeah I was looking at a four-tier right that's right there when we were talking about the Walker radius right here Mr rich said that walk radius is not going to solve this so well what were you referring if we're talking about walking I know I know I think that's a real like I feel like we need to stop saying walk radios
097because it's not walking at all if we're going to establish a Radiance a radius then it's just going to be a transportation radius so we're not transporting your kid whether yeah whether it's walking or driving right so we we stumbled on our district that calls it this the parent responsibility Zone yep our neighbors The Zone needs to cover the entire world but I agree with you that uh we're looking at it is a a transportation threshold distance whatever that may be that we need to be thinking about and Mr Mont says sister to reply to your the four tier that would be great uh the problem is you have you have to have a certain amount of time which is about an hour in between every route so now you've got three hours in between
098four routes so that you're gonna have kids going till I don't know I think five o'clock 5 15 at night if you do that because you have to have that spread so that's the challenge with the fourth tier but that would be great I ate well the five o'clock even four after you know 4 30. it starts getting non-negotiable for me so January I don't want to say I'm mixing the fourth year but uh that that's really is that's going to be a challenge for me we heard that feedback when we were looking at this the very first time and uh it's an option that would be a very extreme one that uh it's been almost similar to the three mile or 3.5 so just a question of ponder if we if we wanted to
099I mean we've preached that we want to reduce barriers for our students as much as possible how are we going to communicate this um that we're not providing you transportation to get to school we can't say that we are going to reduce and be as Equitable as possible if we're not able to provide full Transportation so I I have a for me this is a big philosophical conundrum here as possible it's a critical thing in which you said it's like we're barely sustaining I mean we're limping tomorrow so we cannot sustain what we're currently doing I understand that we also can't top that we're going to reduce barriers for a student let me ask a question does 13 in a contract solve this issue but or do we still have to do the 13 plus
100all these other things sounds like we're hearing both is what I'm hearing and I was going to say is there any glimpse of light at the end of the tunnel on based on what Kansas is doing though but not that I've seen okay I mean it's it's a nationwide problem and you really know better than I am but um yeah I I do not run a contract I run 80 contracts in Missouri and not a single one of them is even 85 staff at this point so this is something that we are working with with every school district um here we're you know we're looking at increasing hours per day for our drivers we're going to increase the wages um unfortunately I can't share that today just because we are in the middle of negotiations
101but we are looking at everything that we can do to make this job something that people want to come to um and make our lot and you know our service here to the community something that people strive to to get behind that brings up a question I wanted to ask you um thank you both for being here um being at a higher level you said you've seen other districts and kind of have probably heard other issues is this just still um just what we're facing within the service industry and everything else right now or is there anything else that you've seen just Enlighten us as a board and thinking through all this what other issues have drivers brought up that may be problematic for them to stick with it stay and or even sign up
102well I I think with the information that was presented today you see that you know our staff is is working overtime your guys's staff is is pulling double duty as well and and that stresses individuals it it really pushes them um and you know they're that level of stress can really push people out and push people away so really we've got to strive to make it one bring more people in to relieve the stress on the system but try and celebrate our our drivers and the amazing staff that we have here in Park Hill that have really stepped up and and answered the call because I will tell you that not another one of my districts have provided any school staff to help us drive so I I can't celebrate those people enough I can't
103thank you guys enough for everything that you've done to try and and help us relieve the stress on the transportation system well I'm going to go a little bit further with Brandy's question and um I do really appreciate everything you all done because the the stories from Kansas are just horrific and kind of both from communication and from first student but um I guess is student Behavior affecting student behavior on buses affecting or driving out drivers out of the position I I won't say it's driving out drivers I I will say that anytime that we put a large number of students in a confined space they're going to be some students that act out um but you know I I feel like we have an excellent level of support both from Jim and from the
104superintendent and his staff and helping you know facilitate levels of control on that behavior um but you know I can't say that it isn't also a product of how we're having the transport students at this time too I have a question just on the transportation radius are we when we take those assumptions I know we said like sped kids wouldn't be included in that are we also taking like free and reduced lunch families I mean I'm just thinking if we're gonna put people to say hey parent responsibility of transporting your kid maybe I can't transport my kid because I have to be at work at this time you know and that and I get off at this time and that's just not and me using that extra gas may take away from my household I
105think like are we we need to be like Miss Reed said Equitable in making sure that we are looking at all those aspects when we make those decisions for people to if that's some if that's a route that we're going to go otherwise we can't put that message out there right yeah it's going to be tough but I have faith I know it's a quick turnaround but if you could look at every option and just kind of keep those csip measurements and things that we have you know put in place in mind but I appreciate all the Innovation and I again from the board thank you to all of our combo drivers who've stepped up and helped out the district and to be able to say that Park Hill is a leader again and another
106thing is great I agree I would also request however that when we do get additional information in order for us to make an informed decision I mean just understanding that if it's a quarter mile or a half mile I mean having the data to really support is it walkable how many you know I mean I know that's a lot to try to look at but if we're going to have to make a decision on something how many you know free and reduced families are going to be impacted how many you know um streets are just not walkable I mean when you're talking about creating boundaries are we going to actually see maps that show I mean how much detail are we going to get I think to to you know Miss Reed's point and about
107how much time we're going to have to make a decision like this how much information are we going to get to kind of weigh that well again I I feel like we're stressing the walking and it's not going to be yeah I understand that but but for some people if if they don't have a car and they can't afford to drive or they're not home they're going to have to and then what what if they can't so that's kind of I mean I know we're not stressing the walking but we also have to look at what if the family can't physically transport them and then they would have to walk is it walkable because if we don't look at that then having that information would not be something that um right we really just sit
108in a vacuum it would be very helpful for us I think if we knew so Riverside is a great example because mayor Rose has gone back in and they've pretty much sidewalked out most of Riverside they have the funds to do it they've done it Parkville on the other hand has not done that and there are multiple neighborhoods across within the Parkville City Limits that don't have sidewalks Platte Woods is another example they don't have sidewalks either so if we knew for those of us that are interacting with those elected officials I I have no qualms with saying to the mayor of burkeville hey could you work on finding some funds to put some sidewalks in I mean neighbors especially taking schools you know I I kudos to Paul for what he said about Southeast
109and I know it's improved in the last five years but that was a battle Yeah and I don't think you understand like it took so long and so much energy so I mean you can go to I have no problem going to all those jurisdictions either but you're not going to see uh change in anything in time to to no not for this 10 years seriously 10 years yeah so long range sidewalk planning but it would just I think it would be just good knowledge for us to know that right if we can start those conversations I agree it would be good to see [Music] yeah well and they don't have the tax base I mean I think some of us know that and that's going to be a challenge for them well so I'm
110going to go back to to process because I mean if you're talking about that level of data there's I don't see a way that's going to be done by June no so I'm here if I'm hearing right now I don't need that level the board is uh fairly comfortable with the uh part about incorporating changes to the elementary middle school bell schedules to incorporate changes to standard day length and that the board's pretty comfortable with whatever Maneuvers and so on that we need to do there might affect one or two buildings by tier and and those type of things so but the one thing that I'm hearing as it sounds like there's going to be some hurdles to get over and to really think through is if we have any sort of Transportation uh threshold
111or or distance that based on the nature of our school district the nature of uh just the accessibility of some of our buildings but but the more data we if we can provide some of that data that might help at least inform you or well yes I mean and I I recognize that it is a very short amount of time to get some of that information but at least then understand would there be an exemption process or ways that families could apply if you know I mean I mean this is it is a big change and I understand that there are pros and cons on both sides my concern is very similar to miss reads which is that equitability and how do we address that and I mean we have to we have to make
112sure that we're not forgetting that when we're when we're making a decision that is going to have this kind of an impact sure thank you Dr Kelly yes thank you chairman thank you first student and thank you in advance for all the hard work that's coming your way really appreciate it next information and presentation is the 2022-2023 and 2023 24 budget update Dr Cameron Dr Kelly yeah I'll turn it over to Dr Kelly to provide this report so the first several slides are consistent with what you saw last week so I won't rehash that we do when we communicate to you on the treasures report as well as in the budget we typically classify expenditures by object this is our road map this is the same process that I presented to you last board meeting
113as well you know that we have fund balance targets and so I'll present to the you not just what we anticipate ending this year but then how that will how next year's budget projects as well so the first change that you will have noticed from last meeting is that we appear to be ending that last light blue bar is our fund balance our predicted fund balance our forecasted fund balance for the end of this year so June 30th and we were more in the 19 range and so just based upon just the activity over the last couple weeks and what we anticipate getting paid in this year versus next it looks like that will be a little higher that's a little bit of a it's not that we've saved these dollars ultimately those dollars are
114going to have to go into next year's budget so this is more just around timing of when different expenditures get paid your policy states that we don't pay for services until they're rendered or that until we receive the goods and so we cannot cut checks ahead of actually receiving the services the fund balance in capital uh this is the same graph as you saw last week in which we show that we will be within our targets all of these were are better than we anticipated so I mentioned in a Treasures report that on the revenue side we're tracking about 1.5 million ahead on the expenditure side we're about 5 million under budget and so that results in better than we anticipated which is reflected in that in the last column here in which all of
115our key performance indicators will have been met at the end of this fiscal year so that's good news shifting then to expenditures the um this is a pie chart of the total expenditures you may have heard that a say in the past that you know we were somewhere around 70 percent of operating expenditures on staff um staffings and salaries and compensation salaries and benefits this is a little bit um short of that and that's because we're looking at total not operating expensive total expenditures and this includes this gigantic piece over here in capital outlay obviously you know what that is that is our all of our bond projects so um we'll have a large expenditure year next year this was a large Revenue year in this current year and then we're going to spend those
116dollars next year I also produced a report that we can take a quick look at and it's in the same format as the revenue report I'll bounce to it quickly it has the same design as the revenue report so you see that we have the trend lines showing the green column is where we particularly oh I'm not on the screen let me move over here thank you that's looking down so um this report is similar to the revenue report the green is a estimate so we what we predict our expenditures will be by June 30th and the blue is what we're tracking on our budget for next year so this is laid out very similar and so you can see um and I think this in January when we presented budget assumptions I think there
117was some interest from the board of kind of showing the ins and the outs where you know where are we going to gain dollars and and we're going to spend more and where we're going to pick up more revenue and this this the trend lines kind of show all of the moving Parts here um on and this is the expenditure report so a trend line that's moving up in this case means more expenditures um even though those are ex we usually record those as negative values so um that is that detail and then I've got just two summaries this is I just want to point out that these two charts these two tables are just talking about operating expenditures the first chart is kind of a performance to budget report where where we're tracking um
118what favorably would be in Blue on the expenditure side meaning this is what will account for are being about five million dollars under budget the red is where we have spent more than we budgeted one of the things that you're seeing in the the red and the blue the blue being so large is that some of those Capital expenditures became Capital but they may have been budgeted as a supply initially when we budgeted so that red some of that can be absorbed into the savings that you're seeing in supplies so ultimately that's a good year on the performance to budget side totally and then this next one's a little difficult to interpret it's comparing where we believe we're going to end this year and then the budget for next year so you can see where
119growth is going to occur growth being read in this case meaning more expenditures and so in all categories except supplies and materials we're looking at an increase in expenditures next year I will bounce back here we go any questions on that report before I move on okay so um this graph kind of shows the same thing which is the light green bars or the where we estimate 2023 to end and then the green low dark green are the increase in expenditures that we anticipate next and so you can kind of see from these large object categories like salaries benefits where where the increases in next year will occur so in summary the this is in line with our budget assumptions I provided you the budget assumptions just an exact copy of what we proposed to
120you in January and so over the last several months we've been putting that into our budget and so the budget that I'm showing you and presenting tonight includes all of those assumptions and so ultimately we're projecting to open within our Target balances and the good news is that we're predicting to close so after if we were to bring every penny in that we're budgeting in Revenue next year and spend every penny that we budget in expenditures we would ultimately end up within our fund balance targets so that's good news so we're budgeting and we're also preparing a forecast for the years 2025 26 and 27 to also show that we can sustain these things that we're doing and so we're also designing budgets around our forecasts around the these same targets so that we can
121demonstrate to the board and to the community that these decisions that we're implementing this year are sustainable we're not creating large funding Cliffs that we're going to ultimately have to pay for um so ultimately we're looking at a large increase in expenditures that's primarily in the area of capital or Bond projects so that's why you see such a large increase and then 8.1 increase in operating expenditures this last slide then looks at um kind of the leading causes of those changes on the salary and benefit side it would go back to our you know the support staff agreements you approved tonight and then the teachers agreement that you approved last month all of those have been incorporated as well as any staffing changes that were in the budget assumptions as well so those are included
122and that's the large driver of the increases and that you see in both 60 the 6100 and 6200 categories that 13 increase in transportation has been included and so we'll get you more information on that but as just a baseline we've included that in the budget for next year you see supplies materials listed significant reduction because we were paying actually for two maintenance Cycles this year because of delays last year so there's a significant reduction in technology planned for next year and then you can see the rest um really deals with our bond projects and debt so next steps will be we'll present to you another summary of both Revenue expenditures um at the next meeting and then ultimately need to present to you a budget for your consideration at the June 22nd meeting we'll
123also bring to you a list of transfers that you need to approve to kind of wrap up the fiscal year so we'll kind of project out that and so those will be two big things that you do on the June 22nd meeting but again we'll bring to you any updates on both revenue and expenditures uh next meeting to kind of show you the progress and the changes that we're anticipating okay any other questions or discussion okay thank you Dr Kelly you're welcome for information we have several written reports tonight items 8.1 through 8.8 are relative to bids contracts and agreements items 8.9 through 8.13 are curriculum the board will be asked to take action on these items at the June 8th regular meeting are there any questions for Dr Kimbrell I do so to the
124proposed contract on Transportation which was originally dated in July of 2020. on that original contract was there a range given for year-over-year percentage increases or is there not not a defined scale in that do we know I have to deferred it there were first the first three years it did and so this represents the first year we we were going to need to approve new route costs in the in year four yeah okay so we didn't have a range set which means the percentage could be 100 or it could be five percent for a route increase it could be yes is that our standard when we sign a five-year contract is to not have a range built in over the five years like a rate cap yeah yeah um we've done that uh I don't
125know that we've done that in for transportation we've not seen that kind of increase in the past but it would be something we could embed we've seen that in other areas I think of uh employee benefits in which they're great as we go forward I would request a recap thank you it's up for bid after next year but um I mean to that point I think most businesses you know might not agree to that because I mean this is um historic change or shift in the economy for this particular um industry and so um I also want to be mindful that we're not um we know that we're acting as a good partner I don't I don't I don't like I'm concerned about the 13 as well but I don't feel like it's unwarranted I
126guess in our current environment maybe we should look at a shorter contract then a three-year contract as opposed to five yeah which would then yes take out that concern yeah my experience with Ray Capps is that you're gonna end up paying for that you know ultimately so the question would be is this within Market because yeah you could rebid this um but would you see similar you know rates increases when you re-pit it and so we don't have any reason to believe that this is some anomaly targeted at Park Hill this this is a and there's a significant Market change that's driving this and so this can be explained but if there had been a rate cap let's say and it tied our hands uh at a six percent or a five percent I suspect
127that we would come to you and say hey could we rethink the rate cap because that's not going to solve it I mean so um so so ultimately yeah we can consider it I would account for inflation as a part of that I mean that makes sense but I'm concerned that we don't have any parameters around this either for next year okay Paul that's kind of what I was trying to say but you said it much better than I was getting to so I really appreciate that all right thank you and this time we'll move on to move on to board members um you have any reports or requests to put out tonight Mrs Reed um I just had a question I noticed that for our Retreat on June 2nd I think that is um
128that we don't have an agenda yet so will that be forthcoming tomorrow okay Friday update awesome thank you Mr Mathis done thank you Mr twillier none thank you Miss Barnes yes I have uh One update I just request the status of the Plaza Middle School roof I think that we need to let our public know kind of where that's going or how it's going and our next board meeting if we could give an update on how that's going I think that would be helpful and then um just a couple of and I mean the roof for the gym I mean the gym I'm sorry the gym and then um a few things from msba just in the U.S news um the U.S education department determined that a Georgia school district removal of books um related
129to sex service created a hostile environment for students so they um at the office of civil rights investigators concluded that by removing books you've created a hostile environment and the district did not did little to help students who were negatively impacted by that so um that uh the resolution said that from now on the district would have to notify students of its book review process and they would have to survey the students to see how they feel about that book being removed so that's kind of the standard that's going to be set if anyone wants to go in that direction and that was from the Department of Education um in Missouri our state board is discussing implementing our social emotional learning in our Missouri classrooms and they're finally finalizing the process there's just two more
130steps but the big takeaways is why we're doing this is it doesn't matter how smart a student is if they can't communicate with you or they can't communicate with their friends when they are missing the mark also if you talk to business people they say the biggest challenges and finding people who can work is finding people that have a thing knowing what it means to be part of the team so that's part of social emotional learning and also it will help with the retention and recruitment of teachers to better understand students behavior so those are reasons why we should be supporting that and lastly the Supreme Court um decided whether school districts can jail parents for absent students there is a provision in our in the Missouri Constitution that has that um the State statue
131says that if a student does not make maintain a 90 attendance rate then they are in violation of that and a parent can be jailed so um just to know when you vote for things or put things put people in place these are the things that can affect you okay Mrs Barber and then thank you this is bowling none thank you thank you I will need a motion and a second to adjourn to closed session pursuant to chapter 6 10 section 21 uh the revised Missouri State statutes for the purpose of discussing matters relevant to subsections one legal 3 and 13 Personnel so second I have motion from Miss Poland and a second by Miss Reed ah please call the roll yeah Barber yes Woodley yes Barnes yes Terwilliger yes bowling yes Reed yes nonsense
132yes four members please return your mics off and as a reminder to remain seated into the live stream Fades thank you and please return at 8 34.