001I will call the meeting to order. Start with pledge of allegiance. >> Pledge allegiance to the flag of [clears throat] the United States of America and to the republic for it stands one nation under God indivisibley justice for all. >> [clears throat] >> All right, this is all new, so bear with me. Bo dropped this on me, but I guess we'll call to order. We did that approval of the agenda. >> Yeah, I'll make a motion to approve the agenda. >> Motion by Bo, second by David. All in favor? >> Yes. >> 70. Amy. >> Okay. Uh consent agenda. Anybody needs to abstain, let us know. Um it has the meetings from December 10th bills. um a couple I believe there was one sub and then uh ballot language for the three counties >> need
002to stand for check 51859 [snorts] >> Um no we just we always do consent agenda as one correct I'll make a motion. >> Motion by Bo, second by Amanda. All in favor? >> How about you, Kelly? >> Yes. >> 70. Okay, presentations. We have Miss Jennifer Linen from the OPA. She has a presentation for us. Hello and thank you for taking the time to meet today. I have with me tonight my operations manager Kayla Jensen and I'm excited to walk through this year's business review and show you all the exciting things here. A great opportunity to reflect on what we've accomplished together, celebrate our successes and look ahead continue to strengthen our partnership. Today's presentation will highlight our shared progress from student engagement innovation and my name is Kayla Johnson and I'm the operations excited
003to be here. Thank you again. So apologies for As you can see here, uh this is a snapshot of what looks like today. Each one of these dots on the map represents a district that we served and together they tell a great story of growth and partnership across the United States. As you can see, Missouri is our most saturated state with 113 accounts. Oklahoma and Arkansas. We also have great foundations in Nebraska, Illinois, Iowa, and Indiana. And we're excited to now have our very first district, Texas. Very excited. This map does a great job of showing how connected these districts are. There's a lot of support from surrounding partners county fields around the area and we share ideas and help each other out. Each of these dots represent a partnership that we value is support
004members of our support who provide leadership district operations manager. We got Ryan Murphy who's direct operations who's our business development and operations. Each person on the team [clears throat] plays a key role in [cough] making sure that your program runs smoothly. They bring expertise in everything from operations and nutrition together. This structure ensures district of high standards and quality service. This is our team here. and showing some pictures of programmat. is a dishwasher and our newest team member in the middle of our team always if you haven't met our team already invite you to meal staff yourself from our new salad bar this I don't know. Strawberry drink. Uh so community engagement this is a list of community activities engagement we did back to school district breakfast bash title one barbecue dad proud partner school
005and donated a catered hospitality for all five days the And we are not just opportunities to build relationship and these reflect our commitment. Proud of what we accomplish forward. And please if you have ideas for future we have new menu items. Uh we have updates for menu. We've introduced a variety of new items to find to offer more choices and flavors for everybody. Uh so a few of them the walk tacos everybody nachos. That's a favorite one giant burrito taco. So these new items are added based on fact we're excited. So in October we conducted a companywide student survey and this was to learn more about student favorite uh favorite menu items and gather feedback to how our services. It did receive an incredible over 28,000 responses across all of the districts. This graph highlights
006overall quality rating by age group. We've got the K through five and we had an overall average rating of five. All this is great to continue to using second To further enhance our services, ensure that every student is satisfied with your dining experience. Some of the favorite menu items like taco, taco salad, popcorn, chicken salad, the little enjoyable vegetables, ham and cheese sandwich, cheeseburger, and pepper. So after analyzing these student comments written at the end of the survey, we identified several areas of focus to help us got some action items here that we plan to implement to make sure that we are serving our students the best. We would like to increase student education around that are restricted by the national guidelines. We did get a lot of feedback. Unfortunately, we can't provide. We also
007wanted to improve the lunch line efficiency by collaborating with schools to adjust certain layouts, helping students receive more meals quickly and cost. And then we also wanted to make sure we approach time. This is our survey from a responses average and top menu items. Sorry burger salad. We just had a munchful this week and we had then for 6 to 12. always striving to improve. Yes, we're going to continue with [clears throat] Okay. So, for our breakfast program, we are currently serving 24% of the average daily attendance breakfast which is 9,8 have a great day. We currently have waffle Wednesday and uh so our lunch program average 23,3 semester. Uh we've got our budget program. We have a bar, subbate area for [clears throat] item. that way and then unless [snorts] we do not do
008nonreate summer but so it's program provides free nutritious meals to children eating summer meals to be picked up or delivered access to access there's no cost to the district as district that's not throw that out there. [clears throat] Uh so our mission here every child every meal every day our dedication every meal served as an opportunity well our current sorry 39 on breakfast. Oh, no. >> Okay. So, thank you for your time today. [clears throat] Before we finish, Thank you all very much. >> Thank you. >> Thanks y'all. [clears throat] might be something >> discussed with the board. you know, if there's kids out there that can't get a quality lunch, >> you know, >> well, I mean, if it's fed funded, it's kind of a no-brainer if we can help a few kids get
009a better summer. >> Oh crap, [clears throat] I guess I got to pay attention. Uh, guess [laughter] I was discussing something important. Promise we'll move on to reports. [clears throat] Um, and starting with the superintendent. >> Well, as you see, there is no report this month other than I am here and it's a surprise a day. >> Okay. >> Every day brings something new. >> We know how that is. >> Is that bad? >> Depends on the day. >> Well, we're glad you're here. >> Thank you. >> Um, I guess we'll move to B and administrative report. Maybe is he >> Oh, you have it. Okay. >> Where is Mr. Pepper? >> Yeah, the game. >> High school. >> Okay. So, the only updates you guys can obviously read. I'm not going to go over
010everything. We had a couple additions since the board report was turned in and we recognized students from first semester for perfect attendance and we had 21 junior high students with perfect attendance and 26 high school students. So they got served pizza at their lunches this week and um that went over really well for them. though. And then yesterday we began JanTerm, which is our credit recovery in the high school um for students to be able to reclaim credit if they have a 49.5% to a 59.4, as high as they can get as a D. But we have 19 students that can participate in that. And the majority of them were there yesterday and if they were not there, we checked in with them today to see if they had a plan to follow up and
011go. Um so hopefully we can get all 19 of them to recover. We have 15 that need to recover English, three for history, five for math, and two for science. Those numbers add up to more than 19, but that's because there may be one student that has a couple grades to get above. Um numbers are [clears throat] not as high as they've been in the past. So, that's a good thing. And then just a couple other things that I added was this week students received back their free ACT scores and score reports. So, we went over those with them, Jolene and I did. And then the ASVAB came back with their scores. So we have Ryan Gardner coming in to go over the score reports with them on January 21st to explain to them what
012they mean so they don't just take a pointless test. They kind of have some information and know what to do with it. And we began our applications for CTC for next year for our current juniors. And on the 23rd they will be coming here to test our students. and we have five juniors that have applied to be in programs for next year and we have six seniors that will return next year. So, of those five, it just depends if they um pass the test and meet all of the qualifications, but that just wanted to give you guys an update on numbers and that's what we're looking at for next year with them. So, >> through CTC, do we have like a max out number? Like if we have 20 kids that want to go, is
013there ever a max out number? We max out because we only get a certain number of slots up there. I go to a slot meeting every year and it's basically like drafting teams and you only get a certain number. So if we have somebody that's not in the graphic design program, I may be able to get an extra welding seat, you know, depending on what our kids want and it's different every year. So >> I just was curious with your little graphs of paper and um I will say that obviously we look at it really closely, make sure it matches up with our IAP. I send all of that in. We're not sending behaviors up there. We're not sending attendance problems up there. We're making sure that we're going to get a, you know, bang
014for our buck, but we also look at the kids and see if it's the right fit for them, too. So, we don't, even if they pass, we don't let them just necessarily go up there. It may be like, "No, you don't get to go because of whatever reason that may be." Whoever tests the highest usually gets the spot, but that goes off of the school recommendation as well. Okay. >> I just was curious. I never had you say that. >> Yep. All right, Miss Bridge. >> You're welcome. >> Um, we will step down to elementary. >> Been a well, feels like a long time since December, but um, some of the things that they did in January, they finished their reading success plans during the meeting. Um, and then Miss Wworth led a training on
015MAP practice tests. The elementary will be doing the MAP practice test the week of January 26th through the 30th. Um, we have RPDC in the building the next two weeks and they will be doing literacy coaching for all K5 teachers. We'll be in and out and working on that area. I have included the I Ready data on the last page and you'll see some growth in both reading and math about 15 to 20% [clears throat] for students on or above grade level. So, we're getting to where we wanted to be. And right before Christmas, the PTO the last two years has sponsored a get on national conference and they pay for the airfare and hotels for the teachers to go down there and this year they always do a raffle if you want to go
016and put your name in and Paige Edwards and Joe Packerman will get to go over the summer for four or five days in Orlando, Florida. So they're excited. >> I don't think there's anything else. Everything should be up to date in there, but They've been busy. >> I didn't know what to say. Welcome back. So, I didn't know if that February 9th. Yep. I'll be back February 9th. >> I think that, you know, a shout out used to go to her team. She assembled while she was out. >> They've been working very hard, very hard. >> Thanks again. Thank you for assembling that team. >> They've done a good job. I think it's been pretty seamless. >> I don't know. It feels like a seamless at home. I don't know. [laughter] All right. >> Yes,
017very much. And I guess we'll step down to the activities director. Sarah. >> Oh, special. You good? >> Oh, >> you're good. >> I said activity director, but I guess he's not here right now, so we can step down to >> Although I do have an update for the Midwest Elite Tournament. Did we put one of those at everybody's pocket? Oh. Uh, this is according to what we have in our office, what we've received and paid bills for. We there may be we're not real sure what might be on this month's credit card bill. We haven't detailed that yet. But this is uh what the bottom line is at this point. you see on the left uh revenue and what the sources are. We are not certain about the silent auction. It's been reported to
018us, but we don't have anything yet in the office. Uh no money or anything for that. So bottom line, >> that's our that's why there's an asterric yet. Yeah. and uh score table workers. Those are not in our books yet. That's just what we took from the records. Same uh with the officials. Those checks, that's what's in our system currently now. And then the gate workers, they haven't been paid, but this is what we are estimating the pay is, but that of course doesn't include the Medicare, FICA, and any retirement. So you have your expenditures on the right. So far, it appears that there is a net gain of $839. If you have questions, uh, you can email those to Coach Carall or me and I can forward those. >> All right, I guess everybody's
019got Coach Carall's report. Um, next up, sorry about that. That's okay. >> Yes, sir. Answers. >> Um, I'm going to update the board report since December. So, gave a current special education count as of the 19th. Um, that has slightly adjusted since we've been back to school. We did have to do our December one child count verification with Jessie. Um, and we're actually at 103 students, not 104. So, we're at 17%. Um the big thing to highlight for the child count verification for DESIE this time last year we were at a total of 120. So we were actually down um 14%. So in retrospect it's decreasing the number of studs and then again your federal funds kind of fluctuate but at the same time our ratio is getting closer to that state average which is
020what we want to do. Um I also listed all the different meetings that we held in December which was a shorter month. Um we'll see that number uptick as we our evaluation processes. Um federal programs updated they are we are in cohort three cycles for tiered monitoring almost every federal program. So I know Miss Ped has been doing title one stuff and then I've got McKenna Vento that is due at the end of January. I'll then simultaneously work on foster care to be reported on February [clears throat] 16th. And then we just went through the on-site with parents and teachers. We're getting that cleared away and straightened up and getting back on track. Um we are in file review for special education as well. We have to turn in what files and names of [clears
021throat] the ones that we can choose by the end of the month and then we expect more of those reports to be requested from people. and upcoming events for special education department. We are doing an early childhood screening on February 9th at the elementary school. Um to update you all on that, we have had 32 children signed up to screen three and four year olds. These will be three or four by August 1st. And so we have a full full schedule and we're using all of our special education staff to be that as well as the parent educators that move into play because we will be able to claim this screener for parents. >> So um we're just organizing what those numbers are. We're looking at estimated 15 to 17 [clears throat] three year olds
022that we could serve and then 17 four year olds. And then the next part I'd like to highlight is our Special Olympics update. Miss Coach Anna Digs, who's coming back in a volunteer role, is gonna has told us that on February 4th, Russellville is hosting a unified Special Olymp. So, she wanted me to make sure that we um got the word out. let people know that that's happening. We want to fill the sands if possible on the fourth. So, we'll probably look to advertise a little bit more for our kids and put on Facebook that they're going to have a make those kids shine just like everybody else. Um, I lastly included the I Ready for special education. I know Miss Pedigrew mentioned it for elementary, but just to pull out the progress we've made
023for middle school and elementary that utilize this on the special education level and how they've made growth and gains. So, just kind of an update, elementary went up 3% in math. Middle school went up 5%. And then that's just increasing from grade levels at or below. And then reading progress, we had more gains at the elementary level than we did middle school, but everybody in the positive direction. So, just wanted to include that for you all. Um, any questions for me regarding any of those topics? >> I don't have any. Thank you. Sorry. >> Who does Facebook? >> There are several people. Jason. Yeah. >> If we could highlight honoral and like scholar stuff as well. Great. There's a lot of coverage on it. It's great. >> Kids are making neat graphics and stuff. >>
024Yeah, that's Mr. class. >> Fun to see that. >> Maria Randall. Oh, there was a little piece of paper. >> They won a scholar. >> Yeah, they won their first one. >> Awesome. Thank you. Thank you all. We appreciate all that. Um, I guess we're moving to old business and Coach Duke is going to start talking. Sounds good to me. Sorry, I'm not organized. [cough and clears throat] >> I'm not used to being the lead, but Bo does so well. >> Yeah, whatever. Everybody's going to put on the Facebook deal tomorrow like he sucks. >> You want us to? >> Yeah, it don't matter to me. Okay, thank you for having me. I met with Dr. Wolf about 10 days or so ago and I was here dropping off some >> money had paid for
025their championship football. It was a really nice day. [clears throat] She said, "Hey, you're on my list. I need to talk to you." And we covered a lot of subjects and she asked if I would come here and present all those. very good conversation and nothing out of the ordinary. Just said, why don't you come here and talk about it so we can get a feel for where we're going to go and what we need to do. So, thank you for allowing me to speak this evening and uh thank you for your continued service to our district. I want that many years for a long time and I know it can be uh very without gratitude from a lot of people. So, I appreciate it. I want to briefly discuss a few facility related items
026that affect our students and their daily activities. Each of you should have received a document detailing the inventory within the football program as well as the facility upgrades that were completed at the fieldhouse since the time I was hired in April 201. Many people helped accomplish several of the items on that list in the facility upgrade. In fact, um, you know, my family is not afraid of work, but we did a good portion of Nathan was there one point in time helping relationship the entire fieldhouse. A lot of people helped us a number of those upgrades, but if you take a look at that, I realize that football probably has the highest per capita piece of equipment inventory. I think it's important for you to know where it is, especially about this time last year,
027we talked about shoulder pad. It gives you an idea If you have any questions about that document, please stop me and ask if you go. But I thought it was important that you have one. First, our conversation went to an update on the storage on the storage project at the practice field associated with our athletic. I've asked a few of you those questions in the past and I know those projects began over a year ago and understanding the status and the anticipated completion would be very helpful as we plan and manage our programs and it currently our equipment is in multiple places including the fieldhouse which isn't ideal because that is a classroom and our field equipment is going to be subject to the winter weather again that's one of the things we tried to
028highlight last April when we gathered on the practice field and even before that. Secondly, the practice field lacks irrigation making long-term maintenance costly and challenging. You see before you, this is a picture of practice practice field week one. Now you can see the large section of rock down on the practice field. As the practice field degrades throughout the season, we're forced to be on the game field more without lights. We've even been forced to practice at neighboring facilities, neighboring districts in the playoffs, which adds further cost and [clears throat] really should be factored in when considering the total cost of field maintenance. Those trips are not without a cost. We appreciate for sales this year and for sales in California last year allowing us to practice on those people. The game field is also not
029without concern. We started here. We eventually got to here where you can start to see it be degraded a little bit. Further degraded down all sides. This is in late November. But when we went to sales, it kind of look like this. Middle of our field now after what been told to me as being called the mud hole. Uh is considerable damage to our game field and this is like this throughout the a lot of holes in the field. There's a lot of unlevel areas. There's spots that there just is no grass on and places where sprinkler heads are sticking up problematic. I know it seems hard to believe but spring football practice can actually begin at the end of March. There's limitations to that. No equipment is allowed. You can actually be out on
030a practice field and moving around in practice. Much like baseball can practice now or spring sports practice now. There's a rotation permission. My intent in in bringing these items here, whether it's storage facilities or practice field or football field, is simply to look at where we're going in the future. Student safety, facility stewardship, and long-term planning. I understand and I appreciate the work that goes into managing district resources. I understand and I'm hopeful that we can kind of work together to figure out where going to go. Maybe it's time to talk about a turf football. Maybe it's time to find some other storage issues. But as the practice field looks like this is unsafe. Yes, youth football can practice on that. Youth football is not the speed or the force high school football player. [clears
031throat] Not the speed or force at which high school football player gets tackled. And there was no kid that ever wanted to be on the practice field down here during the year. I would field questions every day about can we please go down there? This hurts. Because it lacks irrigation, you're never going to get grass. We'll constantly be paying this money over and over and over again. We have Not to mention it's slanted. I don't think we have another athletic facility. So there are things that we can do to improve but definitely storage conditions spoke about that a year ago rain it be nice to figure out where we're going with that so we can take care of the stuff that we have paid for district resources or fundraising and they can be they can
032last long period. We have resurfaced and recovered uh the that was here when I got here that cost several hundred. We paid for it, but it was because that stuff left out for a long period of time and not protected. We protected those things for the last decade, not necessarily about buying more stuff. Everybody should have those questions in front of them. Maybe it's time to talk about that. Maybe it is. I don't know. I think other people have information >> on the first one, coach. Um the storage containers that was kind of my hold up a little bit. Um I wanted we got the containers in. Um they're up there. They're the uh whatever you want to call them, the blocks to set them on so that they're going to last for us are
033now up there. We just need to get the rock figured out if we need to peel. We need to get that other stuff up, you know, and out of the way because that's just taking up area. Um, there we go. >> The initial rock that was laid down, there was no movement of the ground, no leveling of it. So, even when cars would go to park up there during the home games, that's all just sunk in. But now, this rock is just embedded in there. storage containers wouldn't [snorts] have sunk in because they're heavier. I don't know what you do. I don't know how you get all that out even when the other planted needs us and even when Dr. was here. You know, we we spoke about separating those a little cover over them
034things in there at this point that we have in the weather. So, those things, one of those sleds is about $7,000. That's a lot of not saying that one winter is going to tear it up, but >> 100%. Um, I think we just need to get somebody or figure out I mean, I don't know if we've agreed as a board and I'm not trying to take lead here, but we need to figure out what rock we want. And then those concrete chunks are up there. I mean, they're not just chunks. They're just big >> concrete crossing ties. So, do we need are you all you all know someone who can grade or deliver rock and grade or what is our first step? >> Dean Gibson has always told us that if we need rock hall
035in that he's happy to do it. >> Okay. >> Um I don't know how busy they are. I think there needs to be some >> [clears throat] >> dirt grading done there before we put any rock on it, which I don't know whether they're capable or willing to do that, but we need to do a grading because it's got a hump in it and then it goes down unless we just try to put enough rock in there to level it out completely. So, is do I need to contact someone who does grading or do you all know of somebody local that does that that I can contact? So, I had told Dr. do in order to spare the equipment. If I were him, I would go ahead and move the equipment into those small containers
036and then when it's time to move them, if necessary, we'll move the equipment out in order to set them because I hate for the equipment to keep just waiting for a place to go. I agree with that. I think that um I mean just in all transparenc I mean I'm not an expert on how these things should be laid but we should probably figure out who is I don't know who that would be. Someone can give us some instruction on like [clears throat] the best way to make this a solution for us. I think that's the way to go. I mean we bought these containers. We need to get them placed and dropping them like trying to figure out how to do that. I'm not sure anybody on our board is qualified enough to make
037the call on how that should be done. I don't know if you should. I wish we somebody that maybe has done this in the past or something like that that idea, >> but there's got to be somebody out there talk best way to do this. >> Hey Derek, >> should do it right. >> Travis Cle has done it before for Jack Can for storage sheds. I was going to mention Travis. I mean, he would be somebody that I think obviously does excellent work and somebody we could trust. He would be somebody I would definitely trust to go out and take a look and give us some ideas. >> So, is that someone that I need to contact or do does one of you have a personal relationship where you can call him, I could go
038meet with him or Dr. Duke could meet with him or Shannon Bates, our maintenance man, could meet with them. >> Shannon does want to be involved in that because he's going to be taking care of the area. >> He does want to be up there when we make the when whoever makes the decision. >> Okay. >> So, >> yeah, I'm fine to have Shannon. Yeah, >> but he needs we need to know who's going to make the initial contact and then I can certainly follow up and coordinate that if I need to. >> I I I think personally um it may be a good idea for us. I mean, I could pass along Travis's number to Shannon, but >> Okay. It may be good for Shannon or somebody to make contact just because um you
039know if I make contact with Travis I'm kind of the middle person know we got to try to you know organize schedules the meet all that right >> that may be the best way to go is to have in contact schedule time >> go there look at it and really kind of think about long term how do we make this look I mean be in a situation where when we're doing the right thing here. >> Well, right now it's a pretty open winter. If we if anybody had time, it'd be a good time, I would think, to get on it. But I am meeting with Shannon tomorrow anyway. So, if someone can give me Thermos' number, I'll pass that on to Shannon and and I know Shannon will get right on it because he's very
040organized. >> Yeah, sure. I will. I I will text that to you. >> Perfect. >> No problem. >> All right. I guess do are we still doing three on the left, one on the right? So we have space for the hoop building or the hoop storage to be go over it. >> Yeah, that's kind of what it >> Well, just so we have a we can't get two and two because that other building has got to be moved. I knew there was >> there's enough room that you can put one to the west side of the door and the other three to the east side of the door. >> Now, are you wanting these to butt up exactly to the building or you leaving a space? >> No, not against the building. It needs to
041be >> okay. >> X number from the building. Okay. 10, 20, whatever. >> We don't need to go 20. Just whatever >> 10 15 feet. I mean, Travis should be able to give us a recommendation. >> Okay. >> I think the concern of mine would just be that drainage that comes off. I'm not sure we're guttered on that on that maintenance building at all. So, um wouldn't want that running off right into there. So, that that would be I mean, Travis will look at all that stuff. He's great at what he does. >> Okay. Uh, I will get that ball rolling tomorrow and then give you guys an update as I have it >> and I'm in town typically every day. So, if you got any questions or want to go look, I can point
042out a few things. >> Did anyone want to have any further discussion on turf? I think um personally obviously we we looked at turf a couple years ago. We put it on the bond. Um there are a lot of benefits to it. We we've looked at ideas of how to get this done through a bond. I don't know if there's any other options for us. I think we have a little bit of talk there too. So I think just kind of considering what sort of options we have in front of us because it's all about cost. I mean, we're we're spending money. We spend money on that. We spend money on the field, you know, as it is right now. So, it's it's just a costbenefit analysis and trying to figure out what the best
043long-term solution for us are. And at this point, maybe the best option is to just understand what our real options are with some estimated cost in front of it along with how we would maybe fund that. Well, I do have um estimates with regard to a lease purchase, which does not involve a [snorts] vote. Uh I've got estimates on using a 730,000 budget or a1 million40 budget. From my conversations with other places with turf, it appears to me that a million is about what we're going to pay. And I think did you say there's already some design work that has been done? Can you talk about that a little bit? >> Sure. Um, after our last bond issue failed, the gentleman who actually the company helped put together that design came back and and contacted
044me and said, "I just want you to know in case somebody asked what the cost would be to put in just a turf field." And he sent over, I think, he sent over a cost of just over $900,000 to do that. Now, that didn't include a track or anything that he sent it to me. I sent it to members of partner foundation. I mentioned it to Dr. Wolf when we spoke. She was asking people or something was I said well I have an idea about what it cost. There's a lot of other factors that go into that but that was the cost there. It wasn't frills wasn't a lot of any any of that. It was come in we can put it down and take care of it. And there's multiple companies that do that.
045This company did it for all whether you're zu that was about the cost. >> What would the average upkeep be on a turf field? >> The average upkeep. >> Yeah. I mean just you know I mean surely the first year or two or three or however many years probably would be minimal but then some point in time most turf fields the the biggest thing that ruins a turf field the sun because the fibers have to stay up and the sun will be use is not really an issue and the other school districts I've been at Turfield for the last 12 years with everyday all day use throughout the throughout the Not just during football season, but all sports season. Now, when it comes time to replace it, you don't have the cost of the ground
046work that goes along with it. The drainage is in there. I've been a part of school districts that have replaced that. And that cost has been around I was there around 300 to $330,000 based on work on the field. When you factor that in the cost over a 12 year expense, I'm sure we spend greater than $30,000 taking care of our fields on a yearly basis. What's the upfront cost? But what's the value in telling people yes, you can be on it? With a grass field, the answer should be no, you can't be on it. Otherwise, you continue to spend more money on it. Our current game field probably hasn't been laser graded and level for 15 years. I'll be honest with you. I'm walking down the sideline and you're being super happy >> already
047because you should be able to fix things. You wouldn't have that. You would have the drainage in there. Grass fields are great. Don't get me wrong. I'm not I'm not here tell I'm not tell I'm telling you that the average upkeep of it is you putting some money away you're marking it in the fund for that goes towards the replacement of curve in X state that's typically what it is but there is a value in saying yes you can get off whether it's football school football for the youth softball baseball gym class graduation whatever you decide to do that. >> In my research on funding through a lease purchase finance option, we could use our 7% transfer from fund one to fund four annually. At a million dollar, our payment, if we wanted to do
048it over seven years, would be $170,000 a year. over 10 years, 126,347. We're assuming somewhere between a 3.6 and a 3.8 interest rate. This would be a nonrated uh issue. get anything over a million, you typically have to have standard and score do a rating a district rating for you AAA double A and but this would keep it where you would not have to be rated. So you wouldn't have to go to that extra expense and it would still be secure. Our current 7% transfer limit amount is 279,3 for each year. The transfer amount means that you are reducing your operating levy at the end of the year by that amount because when you figure your reserves, you don't ever take into account funds three or funds four. You take what your expenditures are in
049funds one and two and you divide it by your total expenditures minus fund three and four because those don't figure in to your oper to your reserve operating levy. So it would reduce your operating levy. I haven't done the it wouldn't reduce your levy. It would reduce your reserve percentage at the end of the year. I haven't done the math with an example to see. Uh my projections for this year is that we will end up with 36% reserves at this point. But I'll bring you an amended budget after we get all the tax money in and we'll have a more accurate guesstimate of what our reserves will be at the end of this year. Uh that's one option. I've got other pages that tell us if we used, you know, how much a transfer
050and then what would be available to us left in fund for or any other fund for expenses. Currently, we have 75,000 budgeted in this year with fund four, but we have a carryover of 300,000 in there. Just some figures for you to digest. >> So, would we scratch the practice field then and we would practice on the on the >> on the playing field? Yes. The only time we would go up to the grass field, we had a certain point and we knew it was going to be wet and muddy all week at practice. We were throwing water st. But yes, that that's what would happen. Now, what your plan for the practice field will be later down the line really opens up much more So it does give you an extra use space for
051something. Do we I don't know you you probably won't know this, but do we know kind of what we spend on expenses on our field? And I guess with the turf, you have to repaint it with every time it's just painted in. It's done. >> It's done. >> I just want to like our um >> that's a lease that we have that cost unless you decided you wanted to use it for >> something. Yeah. They wanted >> our couple years. >> No, it's it's a couple years. We signed a two to three year lease on the start of the package that you get, but it also came with paint that a lot of that cost, >> right? The free paint that we got. Now, thankfully So, it sounds like we have a plan forward move.
052>> Are you just throwing pads and stuff in there, coach? >> [clears throat] >> How about if we see if Cle thermos is available and what his calendar looks like and if it's further out then you feel comfortable with would [clears throat] you all agree he could just put stuff in there until it's time to >> Does it hurt? >> It make it heavier. is heavier and to move and we'll definitely have to pick a doll. >> What if we take it back out though? >> Well, I mean, yeah, yeah, >> that's fine. >> If it's just pads, it's not going to add that much weight. Like, it's just hit pads. It's not going to add much weight. >> We can probably get it moved without it. >> The problem is is just >> it's
053not run up there with a skid loader because they're heavy. They're awkward. You can't you can't just shoot in the side and get it. So, we're going to have to once we get the rock set, we can get those peers set or pilers, whatever you want to call them. And then we're going to have to get a couple meat pieces of machine up there to pick them up and set them another >> Yeah. I mean, you're talk I'm not talking pads, but another,000 pounds ain't going to change that little picking it. So, I'd say you can probably get get what you need in there now and we can adjust for it. At least get them in safe. >> Get your team to start. >> Yeah, that's that's right. >> Um, we have four. Did we
054ever set like an earmark of I know we kind of had a plan. >> I don't remember. I mean, >> we were going to use football, wrestling, prom, and then whatever we need to store up there from inside the old hag building, I believe. >> Yeah. >> I think the main thing I mean, we're not building, right? It's not that hard. >> Are you there? >> Sorry. Hit the wrong button. You're good. >> The first thing is Boudters on the side. All the water's just going to run right off. Coach, somebody see how many sleds he's got. If you're going to put a roof over 20 foot, 15 foot, what do you need? How many sleds you got? Is your op storage containers? >> I think we're limited on the hoop kits that go on
055them to what we can >> I don't remember the footage now. What was it? >> I think it's 20 foot >> about what they span on average. >> It's better than what we had. We could at least get some stuff under there if we put a 20 foot hoop by 20 foot. You know that's outside storage where the sleds aren't getting directly sunlight and rain or snow. >> Sweet that's put up. >> We as the board had discussed it when we pulled the trigger on the storage containers that we would set however we could configure them and leave a space in the middle and put this hoop kit on them. We hadn't gone no further with the hoop kit because we wanted to make sure >> that was all feasible and we got, >> you
056know, didn't get the car before the horse. >> That's why it reached out. the paper gets easy. You just need one set of specs one first. Then you can have three people fit it and see who can get to it first. >> So you think we need to get it out? >> I mean I think it's going to get a little more costly unless Gibson is still willing to donate the gravel. I don't know if he's donating the gravel or just donate the haul. Well, he he's been for the lot south of the wag building. He's been donating a rock on that >> and he said anytime graded or >> I'm thinking if you you're going to have to get somebody there to level it. So that's going to cost somebody couple bucks an hour.
057>> That's >> okay. You're still gonna have to level that ground to haul the rock and get it all put in there. Then you're up there and put machine. So I think it's going to get a little more costly. Unless we'll step up and donate, but it's going to get a little more costly than what we think. I think I don't think 10 grand is going to have a rush to try to get done. >> I think if they can get it leveled and the rock on it, I can probably get the rest done. I can bring skid loader to town on a weekend, set the pylons or set the deals, whatever. >> And then I think I'm going to have to call in bigger help. But I did reach out to uh Jeremy Ker.
058He said if it was dry, he could bring a pair of forklifts up. We can set them, but we just have to get the carts or the horse started. We got to get it halfway level. If it's scraping it, whatever or however, whoever is good at their work, if it and then get the rock on it and then matter of a day, we can probably have it finished up. >> Okay. I will meet with Shannon tomorrow, ask him to get in touch with the service. see where we are with that in terms of calendar cost estimate. >> I guess Travis is too far out. You said Carpenter >> or any red or anybody anybody watching any of those guys. >> I think Kevin's tied up. He's doing a bunch of drainage tile and reds out
059at Petri right now. But >> somebody might >> they might have some time. >> Anything else you'd like to bring before the board? >> The football team has been invited to meet the governor and be recognized on the house. I think all boys >> 22nd of this month. >> Yes ma'am. Okay. 20 this morning. It starts around 9:15 in the morning. So pretty much we shortly after lunch. We will feed them. We will feed them. They will all be wearing really nice black polo and khakis. There's a picture taken with them. It'll be really nice. >> What time did you say that start? >> Starts at 9:15. Be on the house floor. shortly thereafter spread that out. >> Any questions for me regarding the practice field or game field or anything? >> Do you have
060any I know we talked before coach last year but did do we just need to get I think the most affordable option we could do right now is do something for it. We need to look at irrigation. I think we need to go through and get a bid to see what it would take to practice field at least. I would hate to do at least purchase for million dollars or whatever without I think the community needs to vote on something that expensive otherwise we lose their trust on any future projects. But that's not saying we can't fix work on fixing the practice field right now for the coming year. really too short of amount of time to properly people on board with a bond issue or anything like that. best see what practice see what
061those costs are whatever practice field is easily able to double not and let's work on practice I agree let's get Otherwise, >> $37,000 >> and that was for irrigation only. >> That was for irrigation. And then you have to get the >> and or yeah, you have to >> you'd have to do something to get grass proper. That was just irrigation. >> Who was that with? >> I think that came from Mr. Twiner, didn't it? >> He had a company that was he connected with and they gave a guesstimation of what it would cost. I think if my memory correct >> it'll just continue. >> Oh well. >> And we talked about watering it but currently our system you have to move the springs. That's just my opinion. >> Is that real broke? Does it
062not retract on itself anymore? >> We talked about this too. >> I It's been too long for me. >> Yeah, Bob was supposed to do something. >> I don't recall, >> but I do know that we did talk about that. >> So, what does the football field mean? I offered the suggestion of work trying to fix the practice field. Obviously, you didn't really like that. You won't go for the game field. What is the game field? >> I think the practice I wasn't dismissing that I was telling you that the game field has been lasered. It's unfortunate that every time I walk outside you go walk it all the way down to that game. What does two Who would do something about fixing the field? What company? >> I had one conversation that I think
063I talked to that's where they started in the production field. They could do that. There's many companies in there. that you know for the last few years we fil some of those holes some of them dirt just filling the dirt the more you use it because you can't rotate around try and keep it nice but there's still I'll give you an example during the west game we touchdown. Second touchdown we scored going towards the school and uh you know our offensive lineman said, "Sir, how do you know where the three yard line is?" He goes, "I have no idea if we're just going to set down or up." They set the ball up because that was all just taken away. So we look at certain areas of the field. I think the practice for a
064while coach I think I I'm not speaking from grant what I think I would be nice to be able to lay apples to apples to our people is you know if it's going to take $37,000 to put in irrigation up top plus say another 30 to put in good grass to get it to grow and then we're going so we're up to 67,000 you know just on the practice and if we want to bring our game field up and keep it grass and I'm just saying this as an option you know if it's going to cost us say a h 100,000 to get it up to where we need to be to bring ourselves to safe you know I think those numbers would be nice to see um and if you you know if it's
065200,000 to get our fields up in shape but Yet we can say, "Okay, our patrons, you know, we're going to have to do 200,000 plus receding every year at at maybe a rough cost of this or we can look at, you know, maybe $126,000 for a turf." You know, get those numbers where we can show, you know, hey, we're not just jumping towards a turf option. We're looking at this is what it's going to cost to kind of bring it up to where we need to be safely. And this is the number we can do with turf with the reoccurring cost, you know, to of I looked up online a little bit and it it was about a million dollars what I seen to put a turf in and they said it anywhere from 8
066to 12 years. So I I went 10. So that's putting us at a cost about $100,000 a year. Rough number. But, you know, if we can kind of get those numbers in front of our patrons so they can understand, you know, we're not just jumping to expense. we might be able to, you know, make ourselves a little safer or something. You know, that's kind of my thoughts. The newer turf is lasting a bit longer than Again. When I was part of a school district out in the last colleges, they're getting a little bit longer out of it. Now, when you get to really highend stuff, this will shock you. water. that's super high and I have been places I do think I do think having those I think it would go over with our patrons
067a little farther you know them understanding where we're looking at you know if we're going to be close on the numbers you know of doing something you know I'd like to you know I don't know how many people watch our board meetings but you know those that do and then those that you know in our community that you know listen or find out from us board members or through staff you know if we can say you know this is the number it's going to take to upkeep what we get to be safe and for our team >> would you like >> I would I think it would be >> good >> I would recommend it I mean that way we have like Derek saying we have material we can say okay we can spend this
068this is recurring cost every here or we can spend this and then it'll be a 10 or 12 year down the road because cost you know they because otherwise I'm going to be crucified coffee shop now coach there with and I've never played on turf we were always on grass um there's no there's minimal maintenance correct on turf after most most turf companies will give you I don't sell from my deal. Most will give you warranties towards like where they would most commonly wear out before you take off, right? Certain sidelines, things like that. And they will have plans for like, hey, if this comes a problem, we'll come back. They usually will give you plenty of extra rubber that you can shake into the field as you go. And there's so many ins and
069outs, nuances, how you want your field, this percent sand, this percent rubber, all that stuff. How that those companies have come down to find >> and that's why and I was just asking kind of on maintenance. I just heard, you know, I'm up in Booneville. Boonville had a big problem this year. They had uh and I'm not trash from Boonville. It just happens. But they had some problems with their turf. They they had a I don't know what it was. I I don't want to say something wrong, but it was a little bit of a sickness and they had to go in and you know spray it and clean it. And I had never even heard of that. So I just didn't know if that was like an annual thing that we needed to do
070or if that's just kind of a fluke deal that happened. >> It's always very much the exception like this. The truth is we played on a lot. >> Well, you just know some people hear turf and they hear the worst case scenario. So, you know, straight from a guy that knows better, >> excuse me, better than I. Anything else? >> I think we got some direction to go with. >> I appreciate >> Thank you, coach. [cough] >> Um, see, [snorts] >> um, the Fisher Trust. Um, it was brought to my attention that that was something that figured into your issue, your ballot issue, was the fact that there was a trust out there, but it had an expiration date. So, as Nathan and I were meeting, uh, we pulled what we the information we could
071about the trust and then Nathan was able to get in contact with the trustee. So he has some information that he can share with [clears throat] you about that conversation. >> Yeah, I talked to Paul Mccclure, the brother of Paul Fisher, I believe, was the one who donated the money. um just talked to them about the uh usage of it, what the plans were, what they wanted seen done. Told them we'd honor their wishes in any way, but if they wanted to see if they wanted to roll that over into scholarship, kind of like a Virginia and don't want scholarships now, >> or if we wanted to hold off on that, do a two-year extension on that money. And they said that they were they wanted to see the building passed last time and wanted
072toh help out with that. So, they're not they'd like to do the two-year extension of possibility earmarking that with the bond coming up maybe possibly next year and then um if it doesn't pass next year then um like everybody says you know it's time to do something so move it over into scholarship funds then told her you know we're not trying to sway you one way or the other it's your money you know you're gracious enough to donate $300,000 you get to decide what you want to do with it so that's what she said you know we're good with this and she emailed me and said we got it in writing She's good with a two-year extension on that and then but she was kind of adamant to maybe towards a building project a bigger
073you know bigger project. >> So that would make the deadline 2028 correct. >> I got the email so yeah yesterday so or today. through >> and I think I told her I'd keep her up to date and we're just going to leave her out the dark if that she doesn't pass or you know if we don't get one ran or you know there's I don't think she's going to hold your feet to the fire over specific dates if passed and we don't use it till you know the summer. I think she's good with that. >> Well, and I believe that that money was That's something I didn't know. I told her, you know, some way or another, I'm sure we'd like to try to figure out and get our stuff squared away financially. So, it
074is either uh if it wasn't, I told her it'd be probably in our best interest to that right now and probably help our folks get squared away, too, >> because we're seeing $300,000 in there that really isn't there, you know, reality. All right, sounds good. I guess we'll move on to uh new business with uh Miss Molly. She has the or with the cardiac emergency response plan and map. >> Can I do a brief over of it bill 68 starting 27 school year the plan that I'm working on um implement cardiac emergency response plan that addresses the appropriate use of personnel to respond instances involving such cardiac arrest or some more life eum so I kind created um the team um as those that are certified administration um coaches that are like in the building
075um and that are kind of spread out throughout the um school. Um I do we have our Matt Roulette who is with MU um and teaches us um and CPR. I think he still does it with the kids maybe that and then he comes in August and certifies the staff. Um I they usually usually get the coaches that need it updated and then I always add in um extra teachers. Elementary I always have one grade um and then middle school, high school, I try to push for at least one that are in teachers. Um So, we're spread out um throughout the building. Um they actually want you to have majority of your um staff um certified. We have 36 plus employees CPR certified. Um we have four AEDs. Um three of them are um accessible
076during activities. We have a traveling one that is um in the football locker room coach's office um during football season. Um it can be moved um during wrestling or things like that. Um and then we move it in the spring to the um baseball. Um we put it out there during football season so um softball and football can access it. Um so we have four. We have one right outside the high school office, one by the um and then one by the outside of the cafeteria by an elementary hallway. Um and I do those random or monthly checks. Um so um our Mon County dispatch director, Kevin Lubber. He can access all of my updates monthly updates. And then it also um updates me if things are um going out of date um which I
077just had to purchase a couple. All four AEDs um are equipped with um and adult. Um also in our boxes come with um Naran um inhalers And then next to our AED are the blood um kits as well, which is another big part of um the stop of weed park. Um but um a part of the team that I also would like to work with are all of our local emergency response system. um getting um Kevin Weber um involved um uh city the types fire um the sheriff's office no ambulance um and then once we have to start putting um in the drills we have to do two a year um they have to be five minutes or less um and then even once we kind of mastered that they want us to start implementing
078them with students and so I kind of created a plan. Um, of course, we all have to sit down with the team and kind of discuss it and kind of plan how we're going to do this, when we're going to do this. Um, and then getting um, you know, using our resources like Matt and our health department, things like that. Um, even the ambulance district um, with um, training equipment. Um so and then the plan has to be um displayed in classrooms, cafeteria, break rooms, offices by the phones, all that. And then every um teacher has to have as well. So really it's just um getting us all sit down, kind of approving it, making sure everything fits to our school and um and then reaching out to for those um local emergency people to
079help um come in because we want them there. We want them to help us be quicker response. Um I know that I was involved um several years ago when we allowed um these ambulance, fire all come in in our school during the weekend and practice like shooter training drills. It was really cool. We had kids and stuff all involved. Um so they got to learn by allowing them to come in. They got to learn our school. I mean they use the entire school. Um so having people come in know familiar obviously you know she's um and fast learn all know our school. Um but also bringing other ones in um would be great. um getting them involved in helping them give us feedback for our plan. >> So that's your plan. >> Do we need
080more? >> Yeah, I would think we would need in the building. >> That's the only thing right now >> as I Yeah. Um because it's not accessible all the time because it's either locked up in um obviously the the weight teachers and stuff have access to it. But um that is one thing I've always thought about. I mean they have the bleeding kit and stuff, but we do not have one out there. That is one that I thought about when I got this last one with a grant. Um, but I really wanted something central because we didn't have anything by like the high school um so far. Um, but yeah, I do agree that it wouldn't be bad to have one between the bag or the >> Yeah, because I would almost cafeteria gyms for
081other educational buildings because when we do the training for different things, time is of the essence >> and you can't put a price tag on it. >> I don't know. They are either, but we should definitely look at getting back make sure there's more accessible for all the teachers because I'd hate to get into a situation with a sub or something and wait in class or whatever or if they're out running around track. >> I mean, we've had several injuries in around that area, my daughter, but um it looks they did not need to be used. Um, but I do think and I have always thought about that. Um, luckily I did get when I started here we had two. Um, I added a third one. Um, and then recently with the grant I was
082able to purchase the fourth one. Um, but I have always thought about one of those out there. Um, but it's just I mean the traveling one it gets moved so it's not kind of thing. So, I mean, it's out there, but it's not always going to be out there and it goes out, you know, to the park, which is also, you know, a decent thing, especially if any local people know that it's there. Um, then they can always have access to it. Yeah, we can. They are expensive. Um, batteries are very expensive, but they last about five years. Um the pads I don't remember I just did a PO for some stuff but um but um and that was just the adult and that was just for one but um yeah but I mean they're
083probably or more point of what it serves. >> Sure. >> Figure out maybe a budget where that would money would come from that. Absolutely. Like the the good thing about where ours are in the school is anybody using the facility at all times. There's three there. Add building that's going to be closed up at night. where it was like England or something outside like I do think it is important to have it there. Look, you're getting a price. One second. >> Yeah, you can get a price for another one for that. >> Any questions? >> Yeah, [cough] but my question is, so the one is there a place in the wait room to have it all? It's in a case that's waterproof. So [snorts] in rapid response, if we have one in the a building,
084are we covering oursel close enough for the weight room? Say it was out at the park when we're our weightlifterss are out there working. I mean, are we close enough? Do we feel we're close enough? I know. I'm just thinking we've got them spread through the school. Are we close enough by putting one in the egg building that we can kind of cover ourselves if they're in the wait room? >> Yeah. And what access they have, you know, are you going to go around the gate shut? >> Exactly what I was thinking. plenty to get two more >> price two. >> I mean, you're talking about a kid's life for a thou for 1,200. >> Well, anybody >> That's why I like it out there for um >> I'm just saying >> I know that
085we have an ambulance there. Not always though, but we're not we're looking at the kids on the field, but we're also there could be anybody in the stand and it's right there. >> Put your hand down. So at least we have two usually there and then also the police officers have them in their car officer. >> I'm kind of with brand if we I think there needs to be one in the a building. I'm not speaking for myself or for the board. >> The second one in the wait room and then leave that one for traveling or out the park during baseball season and we don't have to say well it was out at the park. We didn't have one in the wait room when the kid needed it. We had to run to that
086building. So my opinion price two is still >> 66 campus. It's that easy. >> Good deal. >> Works for me. >> All right. I think that moves us to executive session. No. >> Yes. Approve the CP presented by >> Got a motion by Craig. Second by David. >> A second. >> Sorry Bo, you're short. >> You're good. >> David. >> All in favor? >> Yes. >> Is Bo's hand up? >> Yes. >> Yeah. Yeah. >> 70. You're turned the wrong way. I forgot to turn you back. >> Yeah, that's good. All right. [snorts] I guess that moves us to executive session. And >> I'll make a motion to move us to executive session 610. 021 to include uh the board of education under >> All right. Have a motion by Bo. >> Second by Amanda.
087I got to roll call this. >> Yes. >> Okay. Amanda. Craig, >> yes. >> David, >> yes. >> Bo or uh Grant, >> yes. >> Bo, >> yes. >> Kelly, >> yes. >> And yes by me. 70. Thank you all for coming. We appreciate everybody coming