001We'll call the meeting to work. Start with the pledge. I pledge algiance to the flag of the United States of America and to the republic for it stands. One nation under God, indivisible, liberty and justice for all. All right. Label label as David said. We'll look for a motion to um approve the agenda. So by Craig second by Kelly in favor 70. Then we have a motion. I'm looking for a motion to approve the consent agenda. [Music] Greg and Amanda. All in favor? 60. I apparently I need to better. Okay. Um, so I think that moves us into ports. Yeah. Start with Dr. D. Okay. So, oh, I'm sorry. Yeah, that's okay. We'll we'll we'll move into the approval of the 2025 26 price. So, um I went in and we dug around and found
002some historical information that we needed to be able to set this in Desi. There's a paid equity u lunch calculator. You can only raise um the the price of meals up so high. The maximum is 10 cents. Um because they do start having there's some federal guidelines on how much you can raise. So I in some years I put it in there I could raise it a nickel and some years I could raise it you know eight cents or whatever. So in keeping with what you all have been doing I went ahead and increase the elementary and high school lunches by a dime. Uh the next column over you can see the fixed price costs for OPA this year and um so then you can see the differences there. Breakfast I did the same followed
003suit on that. Um and then for staff breakfast uh and lunch that's a little different. Um I've been through two IRS audits in my tenure, long tenure. And one of the things that we don't often think about is if we're paying for staff food, staff meals, then that can if we ever it's not proficient. Um then that can be uh taxable because that is a benefit. And so um you can see in where it says open a fixed price cost. I raised the staff uh breakfast and lunch to those fixed costs. Anybody have any questions for any of this? Any discussion here? If not, we'll just um seek a motion to approve the 256 approve the 256. All in favor 60 Amy. All right. So then we'll move into reports. Yeah. Um so um one
004of the things that um I'm telling you we've got some rock stars over here to my right. They've just this group here at central office have been amazing. I love this new budget program because it gives you a real nice picture of the pie chart. You know kind of what portion of money is going where. But I also love the fact that it's going to give you three years of back data. And so, um, the way I always like to try to get as balanced as I can. And so, uh, Lisa, bless her heart, has just been working on this. Miss Linda Quinley came down. She was kind of here when I rolled in, uh, the first part of June. And so, we were able, or they were able to get our budget for fiscal
005year 26, um, down to, um, $2,334. So, now here's what I here's my caution is we still don't have this was before we got last Monday's um information about our title cuts. And so there was about a 275 27,000 deficit in our title funds that we're going to get this this next year. Um and about what was it 34,000 on the title um four um dollars. So, we've got a few little, you know, things there, but we've got some things in place that will help uh hopefully curb that those costs. Um, so that's an unknown. And really until we get our true desi first real payment, which is usually Octoberish, we really don't know for sure what they're going to pay us for SAT or for any of those things. So, um, we still have
006a few unknowns, but we put together a sound budget for what we know at the point this point process. Fiscal year 25, you can see um this is using numbers. The these numbers aren't quite um won't be correct just quite yet because we still have two payrolls which end about was 800,000ish or something like that and then bills that are unpaid yet. So, we'll get those finished up and you'll have a truer number next month when you get this. We would like to keep forwarding this to you all if if that's okay. If you find it useful because it's a really great report, I think um it gives you, you know, where we're at and teachers that that fund two that you all voted for the for the tax levy that is sitting here under
007teacher that's fun, too. So, yeah. And so it's looking like at the end of fiscal year 26, given the information we have, we'll be at a 32% guesstimated 32% fund balance. Now, in July, I will be going in and really dissecting what's here so we can give you kind of a three-year, you know, look back at like electric bills, utility bills, um, you know, transportation, and in various departments. So, those members will be coming just as soon as I have time to to get into that. Appreciate you jumping in and helping. And of course, Lisa spent a ton of time. She did. She's a rock star stepping up. Now, we are able Let me Can I mention one more thing? We are able, if you go down just a little bit, it'll say 7% capital
008transfer. We are able to transfer out 7%. Um, and so I went ahead and put that in there. We need a little bit of capital project money so we can get some things kind of shored up and taken care of. And we just never know when something um when I put that money when we put that money in then I will be um this time next year actually in May we're going to bring April or May we're going to bring a summer project list to you with cost. So you can see, you know, that we're not going to use all of that most likely, but you'll get to see what the pro the projects are going to run. And that's our goal for this summer is to knock off all those projects. Very good. With
009our 32% that's not counting that Fisher money, right? Nope. Just district money. the current number. So, it could change. That's a tool. That is a tool in that budget program where you can plug in your SAT and your water and then it pops up that number and says this is what they're estimating. transfer over. That would be the max. Very good. Does anybody have any questions about the budget or the process? Anything? Sounds good to me. Do what? I said sounds good to me. Good. Good. Yeah. This I do like the view here. I mean, it's just it's nice to see kind of everything broken down. It's it seems to me to be a lot simpler. This program I'm a visual person. Yeah, this program looks pretty good data entry, too. I mean, like it's
010very simple and easy to find your codes and plug in the numbers and data entry. And now that it's said, she'll just have to go back and put in the next year's numbers. You know, she hopefully as much. So, you're an you're an expert now. Yeah. No. She's in my eyes, so All right. Very good. Um, if there aren't any other questions, that'll move us into old business. So, we've got the approval of some handbooks. Um, I've got my team here. Um so really and truly um these are are set ready to go. um high school and middle school will be updating their schedule because of you know our rerouting for the ELA uh position and then um I've sent off the notices the required federal notices to our attorney Emily and she's going to
011get back with me on um what the most up-to-date um regulation or policy is that we notice that we need in order to make that current. So as soon as they get here, which should be anytime, then they will replace that in their current books and they'll be consistent throughout. They've done a great job in getting everything kind of rounded out and I think they're ready. We will have to tweak I know in the elementary the prices of the meals. So we'll tweak that and then as soon as Emily gets me the notices, then we'll put those in there. They'll be ready to go to print. Anything to add you guys? just talk about that later. No, go ahead. You can talk about that now. So I think you guys have seen policy and there
012part of that has a chart that shows it's x number of classes% off your grade 10% off 11 12 classes doubles each payments that was what the old policy was and still is but during coforced polic policies because those days for weeks at a time, but back now away from starting those policies. So, as far as working with that to make sure you guys are still comfortable with those numbers just before and part of our MSE, our accreditation is still that 9% kids coming to school 90% of the time. So that would help. You're only talking about 5% of the kids who do miss. It's for those 5. It's hard to school 40 times and still pass the class. A lot of reason I think it'd be worth I know you probably already have a
013plan for this to just reinforce it beginning of the school year. Let everyone know. Yeah. Yeah. That's whenever we do our first day with kids. That'll be the one that I stress the most kids. Cell phone. Don't we have new legislation on cell phones, too, though? I haven't seen the final final on that. Okay. But, uh, as soon as I get it, I'll get it to them. We're going to the Desi conference at the end of July and there'll be some legal stuff in there. So, we'll be able to snack. Yeah. I mean, if we've got this in the handbook, I know co obviously chang and that what he's talking about is import policy also J. So, how will your attendance rate affect credit recovery? Let's say little Johnny misses 40 times. Recover that time.
014That's what we used to have to do. X number of hours over there make up those hours one hour older% for 5% or less actually do that it's going to be recover 16 18 lot of barely over 10. It's 30 days and it's five total. So you give us an extra thing to hold over 5% schools. Have we seen that percentage change after CO from where it was before? Yeah, I mean this year was pretty solid. It was it was back up some%. which was the best we've had in a while. We had several months 96%. We had January, February, sickness and snow day, but the most part. middle school, high school last year, but it's getting that 5% of kids that I just didn't know. I guess I guess a follow-up question is you
015know the 5% of kids is that pretty consistent with was it 5% before co you know or is it kind of always hover I don't think so because we had this in place where they had to they had to show up enough to get the credit to the next yeah I think that's it was more 1% I I just wonder if there's you know that accountability is that they say well there is a penalty Well, and it's staged out too where if they get to this number, then, you know, the principles may reach out to, you know, to children's division for support. They may reach out to the juvenile, you know, for support. So, there's caveats in there throughout. So, and that we did that quite a bit. And then whenever Chad retired from his
016role, we try to have a person that really answer the answer emails to talk to audience for us to contact them. Ched was big enough he could scare him to come to school. Exactly. I mean, that's a big boy school. Anybody have any questions or more discussion on handbooks? I think if it was in if it's what we had for co we need to get back to it and you know get started enforcing it and get them kids back on track. I think so. I mean it's hard when you have you have essentially guidelines in place and then you you only apply some and not all of them. snails. We need to shoot her right down the middle and they either show or they don't and then they're in trouble. It's a good life skill.
017It is good life skill. Got to show up for work every day. Kind of like the real world. There's no further questions or discussion on this. Seek a motion for approval of both of these. So moved. Motion by David. Second by Craig. All in favor? 60 there. All right. So, that'll move us into new business. Uh, we just looked at the budget a few minutes ago. Um, if there aren't any more questions, I would seek a motion to approve the 2526 budget. I'll make a motion to approve the 2526. Motion by Craig. Second. Second by Kelly, I think I got you. All in favor 6. All right. So, moving on. Um these are this is just the board a first look at first reading of um some policies. Are we you want to see Um
018these are all obviously mandated by law and we need to approve approve these to be legally compliant. So um we can either look through this and and approve now or we can put this on the July board meeting. I had a chance to look through these. If if you have looked through them, then I'd take a motion to approve now or just some discussion if you'd like to wave and wait. policies right now. I'll make a motion to approve policy. A motion by Craig. Second. Second by Kelly. All in favor 60. All right. So, perfect. So that moves us into um recommendation for financial advisory services. So we put out an RFQ and we fortunately we did have some good responses. So talk through those. Yeah. Um so uh you all used to use LJ
019Hart. Uh it looks like back in 18 was the maybe they helped you with some obligation bond, general obligation bond series 19 or something like that. um they were one of the um the vendors that did send a proposal um as well as Steeple and those were my as I read through I looked at the RFQ and I'm a rule follower and so I went through and said okay what's the requirements and I checked every proposal to make sure they had met it. Um, after reading all of these, it it feels like to me, and I've worked with this group before, that LJ Hart would be a my recommendation to go back. You all had a 15-year relationship or so with them. They know you. They've helped you through some bond um, you know, refundings
020and things like that. especially if you're wanting to try to do any kind of a no tax increase, a bond issue coming up that we would um LJ Hart did mention in their cover letter they were they caught uh some of the information that we sent and so um they were talking about you know a quick fix. I mean not a quick fix but something that we could do. I didn't see that in any of the other um other documents. So my recommendation would be LJ Hart first and then second. I have taken a few different calls and I think that all these companies look like great companies but I have received some recommend folks that I trust to talk about being a good fit for us at at our district. They know rule district.
021They helped us refinance several times, saved us quite a bit of money. Yeah, they had mentioned that like four refundings and it saved like 860,000. Couple hundred,000 each time they did that. Yeah. Yeah. Yeah, we have um these folks in front of us to look through and approve. We'd seek a motion. I personally I would be in favor of moving to LJ Hart as well. So there's I'll make a motion that we move to LJ Hart for financial advisory services. Kelly second. Third, fourth, fifth, whatever. Second by Derek. All in favor? It's a 60e. You are up, sir. I make a motion to move us into close session following 610.021 for 3 and 13 to include Jason, Ashley, and Bridget, and Dr. Dill. Very good. Motion by here. We have a second for this. Yes.
022Second. Second by Craig. Amanda. Yes. Craig. Yes. Yes. Kelly. Yes, sir. And I'm a yes. Thank you all.