001I call the meeting to order. Please stand for the pledge of >> allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Mr. >> Mr. Holmes. >> Yes. >> Mr. Christopher. >> Yes. >> Dr. Marian. >> Yes. >> Mr. George. >> Yes. >> Mrs. Bird. >> Yes. >> And Dr. Yes. >> I need a motion to adopt the agenda as presented. Roger Marian. Second. Dr. Roth. Any discussion? All in favor say I. >> I. Opposed. Next we have the consent agenda. I need a motion to approve the consent agenda as presented. Mr. Christopher second, Mr. George. Any discussion? All in favor say I. Any opposed? All right. >> All right. Good evening. I uh I have
002great news to share today. So I won't talk as much about the May year ending and the June year ending. I think last week I was here worried about $6 million in payments that may not have made it. Most of them came in. The state did only give us half of the ECSE, but the net result is we're going to finish with a slight surplus for the year of about a million dollars, which is much better than last year. Um, part of that is we don't have to make the medical transfer. Our medical claims are actually down compared to last year by 5%. That never happens. I was expecting a transfer this year and a transfer next year, but our premiums from the paycheck actually weren't enough to cover claims this year. I feel like
003having a party. So overall, our uh expenses are going to be about 1 and a.5 million under budget, which is great. That's 99.5% of what we said we were going to spend spent. I mean, we always want to have a little gap because you don't want to go over. But our philosophy in budgeting is to be conservative, but also don't be so conservative that we tell you a number and then every year we're like, "Oh, we finished 5 million under budget." I think that would hurt our credibility and, you know, especially people rely on the numbers to be accurate. So, I'm really happy with that. And, uh, revenues are just going to be half a million under budget. And that's our ECSC is the last payment was a million less than we should have got
004for the whole year. We're going to get that in July. So, I feel like that's a win. If we had been fully paid on ECSC, we would have hit our revenue targets as well. Um, I think it's going to that works out to about a million dollar surplus, which is.3% of our total budget. And I think next meeting I'm going to recommend we transfer that to capital projects just so we have it ready for, you know, emergency surprise expenses in future years without having to hit operations. So, and I I don't know. I'm just really happy. I think we did a great job controlling what we could control expense wise. You know, we hit our salary numbers. We hit, you know, purchase services and our capital supply side. We did a great job controlling expenses
005and that's how we got here. Any questions? I need a motion to approve. Any discussion? All in favor say I. >> I. >> Old business. We have one item under old business. Going to go back to Mr. Will. Um, last week we had a draft of 26 27 budget and now we bring that back to approval for Brian. Why don't you give us a rundown of what that looks like? >> All right. So, I none of the numbers have changed from last week. We're still looking at $2 million for the fall 40 years in the budget. Again, that's conservative. You know, we 99.5 of our expenses again, we would still finish with about a million dollar deficit. So I I still think next year is just a good chance that number. But you know it's
006like you can always be surprised the state ends up collecting more and then reimburse that number. There are ways but overall that's just I can go over all the numbers that willap second. Any discussion? All in favor say I. >> Okay, a couple of items under new business as we prepare for the year ahead and JB has the first item interactive recommendation. >> Uh good evening. Thank you Dr. St. Pierre and members of the board. Um this evening I am bringing to you a recommendation for interactive TVs as replacement of projectors. Uh we weren't really looking to do much this summer given budget constraints and that but where we have HBAC construction work going on where we're opening ceilings there's a requirement to pull down the existing projectors and electrical lines that are there and
007meet current code. So since we would already have to hire an electrical subcontractor to do that work and run new lines. When we looked at the cost of that plus the cost of getting projectors back up and running, the cost of a TV suddenly becomes a lot more feasible and makes sense to do just in those situations. So my recommendation to you is a replacement of 44 locations would be projectors moving over to the interactive TVs that we've used in the elementaryaries and started deploying in the middle schools so far. So that would go mostly in North Middle. We have a number of rooms that are being affected by the this summer and then a few across the different elementaryaries that we have construction going on and that's for a total cost of just over
008$95,000. That is right in range with what we've been spending for the TVs previously. Um again, one of the benefits of the TVs that we were installing, they're interactive. You can wirelessly connect to them because they're on a cart. You can roll them around in the room. That also means from a power perspective, you can plug it into any outlet that's in the room without having to run anything special for that. So that would be my ask and I'm open to any questions. >> I need a motion to approve the interactive TV recommendations as presented. >> M second. Mr. Christopher, any discussion? No question. >> Um I remember previously when other classrooms were getting the TVs, the interactive TVs, they were getting the teachers in those rooms were getting some type of training. Would that
009training be available for these teachers as well? >> Yep. uh that we already have them scheduled to attend training in August. So, uh we've already reached out to everyone that will be impacted by this change. Uh they are all up for that. They understand what's necessary in order to make that happen. Um our training team is fantastic. They're they have a plan for how to sit down with them, go through everything that they'll need to make it work. >> Awesome. Thank you. >> Yeah, no problem. >> JB, the projector down. I'm sorry, Mr. Helms. Go ahead. >> No, I I just had a question. I was just going to ask JB if he I don't know if you know this number or not. Do you know how much we we'd be saving by uh going
010about it this way versus waiting and doing this later? >> So, the cost, my understanding talking with Mr. Meyer and construction facilities is roughly $800 to $1,000 per room to run electrical lines through a subcontractor. Um, that's a rough estimate and I I mean, he knows that better than I do. Um, but it cost us a little over $2,000 for a TV. I understand that's not a full offset. Um, but our projectors are aging. So, we would likely be looking at a projector replacement of around $800 in the near future for each of those rooms as it is. So, um, it comes close. It is not a one for one, but it does come close. >> Okay. >> And those projectors that we are pulling down, if they're usable still, we're keeping them in our
011inventory and >> absolutely. And then we sell through surplus anything that doesn't meet those needs moving forward. Anyone else? All right. All in favor say I. I. >> I. Any opposed? >> Thank you. Thanks JB. Uh Mr. Paul Becker is here and he has the next two items again in the theme of preparation for next school year. A director of student nutrition services. And he's got some meal prices that he's going to recommend. >> Dr. St. Pierre, members of the board, administrators. Um thanks for having me. Uh the start out meal prices. Uh I will start with that uh Desi recommends and actually it's a USDA law that we have to have meal prices at the free rate and which is this year is at 4.69 or $4.69 but since we meet all meal standards
012and local u regulations we do not have to follow that. So luckily here in St. Charles County, we don't have those kind of prices for our students, but we do want to make sure we're keeping up with the CPI index for food, which is 2.7% this from this past April for for a year ago. And as well as our raises that we have for our staff at 4%. I'm recommending just a modest 5 cents increase across the board for each one of our categories. Those categories would be elementary breakfast at $2.20, elementary lunch $3.20, 20. Secondary breakfast $2.20. Secondary lunch $3.30. Adult breakfast at $2.35. And adult lunch price at $445. I'm recommending that for the 2627 school year. >> I need a motion to approve the 2627 meal prices as presented. Mr. Christopher second.
013Miss Bird. Any discussion? >> All in favor say I. I >> any opposed? >> Thanks, Paul. And then you've got some uh bids for some items that we need to be able to utilize to um to make all of our food service operations happen >> for bid rem renewals and an RFP. Um we looked at a bid renewals a couple years ago because we have very little interest in people bidding out our products. The margins are so low that certain years we come back and only have one bid. So when we looked at this and I got this approval through Desi was just that looking at longer term bids. So when they look at the investment and they're purchasing distributing trucks with the reaper units on them, they want to make sure that they're going
014to have our district for a few years. And I think as you could see some of these prices that we're going to be able to see is that they're holding true of being good partners of ours. So the first one is PepsiCo. Um PepsiCo um goes to all of our secondary schools once a week. Um, they allow us to use 32 of their refrigerators free of charge. Their increase was right at the CPI index for food at 2.7%. I'm recommending that we keep our beverage distributor through PepsiCo for the 26 27th school year. >> Do you want to do each of these separately? >> I need a motion to approve Pepsico. >> Dr. Roth second, Miss Bird. Any discussion? All in favor say I. >> I. >> Any opposed? >> Prairie Farms is another one
015of our vendors that we've had for a number of years. Uh they deliver to all our all our locations daily to give us fresh milk for our schools. Uh their their increase was just a modest 2.3% over last school year. I'm recommending that we keep Prairie Farms as our dairy distributor for the 2627 school year. Need a motion for pray forms. Dr. Marian second. Dr. Roth. Any discussion? All in favor say I. I. >> Any opposed? >> Cola Wholesale has been with us for over 15 years. Uh they deliver to all our schools once a week, but these loads are very large for the amount of food that we go through on a daily basis. Their increase is actually a negative.6%. They're just a a great distributor. They realize that we have a great partnership
016and they want to keep our business. So I'm recommending that we keep Cole Wholesale as our grocery distributor for the 26 27th school year. >> A motion, Judge Marian. Second, Mr. George. Any discussion? All in favor say I. >> Any opposed? >> And lastly, um our paper disposable goods. These are items that we have cups, bowls, spoons, knives, forks, those type things that we use on a daily basis. We thought it's best to have this as a line item bid. So, we take the lowest price for each one of those items and it's roughly around 70 or so items that we utilize uh at our schools. These deliveries come to our warehouse. So, those items go out to schools on a weekly basis. So, we take that lowest price. So, each one of these are
017the lowest price in their category. The lowest qualifiers are Cole wholesale, Imperial Dade, Bremnar, and Wallace Packaging. And I'm recommending that for the 2026 27th school year. Can I get a motion, please? Mr. Christopher. Second, Miss Bird. Any discussion? All in favor say I. I. >> Any opposed? >> Any other questions for me? >> Thanks, Paul. Great. >> Thank you very much. >> Thanks. >> Next item under new business is a budget adjustment, if we want to call it that, Brian. So, you want to explain uh what we're talking about here for 2526 school year? >> Sure. Uh, you know, board docs were due last week. Uh, last week at this time there's about $6 million I was worried that we wouldn't receive and we've received 5 million of that. Uh, and our medical has
018stayed down. So, in net the adjustments aren't needed. I probably would not have brought them to you with the information I have this week, but I still think it's important to improve them because it does kind of reflect where our expenses will actually land, which meant, you know, the budget adjustments do show an increase to C contracted transportation and private tuition and lowering the uh salary lines a little bit. So, that reflects the reality of what happened. Like, we don't legally have to do that, but if we were going to be in a deficit situation, we would have had to. And I know I just feel like there's a certain amount of canandoandor I owe you. And if I think bad news is likely, I have to say it. And last week we really thought
019it was likely because the state sent an email saying we're holding back ECSE and they didn't tell us how much. The insurance company check of 2 and a.5 million. You know, they it was being processed in another state so they couldn't tell us the timeline. So those two things would have pushed us into a deficit status and we just had to be prepared for that. I wouldn't want to come to you in July and say, "Hey, you know what? But we still got to talk about last year. So, I think this will reflect better how we actually spent if you approve it. Um, which I hope you do. But like I said, I just typically would not have brought it to you with all the information I have today. >> I need a motion to
020approve the 2025 2026 budget adjustments as presented. Dr. Marian second, Mr. Prince. Any discussion? All in favor say I. >> I got it. >> Okay. >> And last item under new business, back to Brian. We have insurance plan renewals for the 2026 2027 school year. >> All right. Uh I'll start with the pretty much the only change we're asking for is to increase the premiums by 3%. Um that's mostly paid for by the district. It's $840 per person per month right now. If you're on single coverage, that would go up to $865. Um, I know I just said our medical plan this year the premiums hit claims, but it it's very likely claims will increase at least 3%. Um, our broker says 9%, but as I always tell my broker, you overestimate every year. So,
021I knock it down. And so, there still could be a chance even with the 3%. You know, it's just takes some like premature births, a couple more cancer cases. I mean, it's just medical claims fluctuate. So, our claims could go up next year by that 3%. I'm hoping they stay within that and we don't need a transfer at year end. But that's why I'm asking for that. Then the other change we're asking for is a small increase to the deductible on the P po PO plan of $50 for single coverage and $100 for family coverage. So that would make it $1,550 and 4600. Um, and the reason I want to do that is I don't ever want to have a year where I come to you and say we need to increase this by $500.
022The way you kind of keep a plan healthy is doing incremental changes every year, focusing on wellness, and just bidding out all your services. So, this is just going to be kind of a typical request for me. I I always hope I can just say 3% and the $50 or $100 um because that's, you know, fair. It's affordable for most employees, especially I think it's something like 90% of our employees only have single coverage, so they don't feel this 3% increase. Um, and the other change I'm asking for is to increase the chiropractor co-pay to $25 to 45, which is the specialty. And honestly, that's probably just been an oversight over the years that we didn't have chiropractor under specialty. That's just how a typical plan is run. And then from there, our other a
023lot of our other services, we've been out on multi-year contracts. Zoom care, we're uh contracted with them through 2028. You know, we really like that service and we actually think it we have a return on investment from Zoomare where it's probably saving the plan about half a million dollars a year because when an employee goes to that doctor, it's a lot cheaper than going to a hospital or an ER. Uh but that fee will increase 27 cents to 1374 per member per month. And again, that that was already negotiated. Um Delta Envision, they're going to stay the same number as this year. That was a contract we renegotiated last year. We have actually a three rate three-year rate hold on dental and a four-year rate hold on fishision. So, and then the other change um
024stop our stop-loss insurance would be something. We don't know that number yet. I'm going to probably have to come to you in August or September with that. Those companies don't the rates they would give us now are much higher than they would be later because they would have to forecast in you know four months of unknown information. But in summary, we I do need board approval for the to change the rates by 3% and to increase that PO deductible by $50 or 100 on family and move chiropractor to specialty co-pay of $45. >> I need a motion. >> Mr. George second, >> Mr. Prriser, any discussion? >> I do. I wanted to get the numbers from you again for the PO deductible, what it is now and what it will be after the change. >>
025It is $1,500 for employee only now and then uh4500 for family and that will change to$,550 and 4600. I should point out we're keeping the high deductible plan the same, but that's 5,500 and 111,000. So, it's such a high number. We we actually built that in when we structured the plan so we wouldn't have to change it and get people who move to it consistency cuz it is a little scarier being on an HSA plan because you have to pay that 5500. I should note to that 3% increase um it also means the HSA contribution the district gives to employees will go up from 125 a month to 150 a month because actuarily their premiums are close would be closer to $720. But there's a weird fluke with the state retirement rules where every employee
026if we say, "Hey, this person had $10,000 of medical insurance cost that gets added to the retirement salary. It has to be the same for everybody regardless of the plan." So the way we do that with the HSA is we put it on the HSA card for them. So effectively, they've gotten, you know, even if it was 8,500 in premiums, that 1,500 in HSA gets them to the same $10,000 as every other employee. So they have the same increase to the retirement salary. Awesome. Thank you. Any other discussion? Right. All in favor say I. >> Any opposed? >> All right. This concludes our agenda and we will not return to open session after close session. Made a motion to go into close session in accordance with RMSO 0610.021 021 to discuss the approval of the
027minutes from the June 18th, 2026 close session meeting hiring, firing promotion of personnel and student personnel, please. Mr. George second. Mr. Christopher discussion. Roll call, please. Mrs. Powers. Yes. Mr. Holmes. >> Yes. >> Mr. Christopher. >> Yes. >> Dr. Mary. >> Yes. >> Mr. George. >> Yes. >> Mrs. Bird. >> Yes. >> Dr. Roth. >> Yes. And this actuarily