001in open session at 7:00. >> Second over here. >> All those in favor? >> Okay. Uh next up, please join us in the pledge of >> allegiance. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you. First order of business tonight is the consent agenda. Do I have a motion to approve all items on tonight's consent agenda as presented? >> Second. >> Any questions on tonight's consent agenda items? Some bills for payment, financial reports. Um, some minutes, [clears throat] any items of note, concerns, or items to be pulled from consent agendar? None. All those in favor of approval. And none opposed. Motion carries. All right. And we will turn it directly over to
002Dr. Isacson for the superintendent report. >> All right. [clears throat] Um, a few items uh this month that I wanted to highlight. Uh first off, I want to uh thank the high school staff and Mr. Bruner uh and Chrissy Shot for their work on uh the high school graduation. It was a great evening uh that night at Jefferson College for uh hosting us and as we had [snorts] a great evening that night. Okay. Um secondly, along those lines, because Mr. growers retiring. Want to recognize all of our uh retirees [snorts] uh this year. Patty Anderson, Debbie Arm Brewster, uh Margie Colton, Amy Epley, Amber Gillig, Mr. Broner, Mark Bruner, Ronnie Laval, Lori Lewis, Greg Morrow, Sandy Ramsey, Cheryl Tilly, and David Marlor, uh retired this evening, so we weren't able to get her picture up
003on the graphic, but I'm [snorts] sure Mr. when we'll do that here in the near future. Um, I'm going to go kind of I included in my superintendent report just some information uh budgetary items. I'm actually going to jump over that because I'll be talking about it later on. Uh but did want to highlight [clears throat] I was at the EDC, the economic development uh council for Jeff County meeting a couple weeks back and um another superintendent had brought up just some of the things on the state level and how it impacts uh their district and uh Hillsboro and just all really the districts in Jefferson County as we were talking about like apprenticeships and career and technical education, our relationship working with uh Jefferson College and I'm sure Miss Hildbrand will be talking about
004this maybe in the future months of just some background on uh or where our kids are kind of coming from even uh when some [clears throat] of the kind of teams on that was like the students that took the ACT they answer that survey like did your parents go to college and it was very interesting uh that information and one of the things that stood out to me was that we a larger much larger number of students that from the state and nationally that are going to a community college and going into the trades and workforce but also that have taken courses uh do advanced placement doing credit and such and so um [clears throat] had a brief discussion uh with that room of business people just a lot of times I don't think people
005outside education should pay attention to the A throughF stuff that Governor Keo and the executive order put out and we'll be talking in the months ahead. Um but along those lines and Silver's kind of put that stuff together. We've had reports that Hillsburg be a D. We get a D and it's because it's based off so much on the current iteration. It wasn't proved uh based on what we know so much is the state test because when it comes to talking about how do you evaluate a school district we everybody talks about the agency test but we always am back there because I used an example in that meeting it's kind of like sports analogy is the NFL combine they always run the 40-yard dash because it applies to everyone no matter what your upbringing
006was no matter resources And the same thing applies to school districts. A lot of school districts won't have a school farm. They don't. Hillsboro does. So how do you compare [clears throat] that? And so the challenge there will be in the coming years and we've talked about it years previously uh is just do we change our programming programming that has such a huge impact on kids? To me that answer is no. Um but knowing full well uh that that's where the state A throughF all that puts us and so uh within that meeting it was a great meeting and it was a great we were able to talk about our partnerships with college the amount of kids that not just but countywide that are uh really we're getting kids ready to go into the workforce
007and all that and it's important work and so along those lines included did uh some of the students that got their IRC's which is the industry ready recognized credentials. I know that so many you guys have heard of that before but just highlighting them uh in the report. Um and lastly we have our summer summit coming up in June where we'll be receiving our governance award uh the board will for their work um throughout the year and earning that award. And then also Mr. Horse and I uh were asked to sit on a panelist on uh better together strengthening the board and superintendent relationship. So we're able to guest panel to talk about uh the work that we've done here at Hillsboro and all that. So hopefully you'll come to our our session. So, no,
008that's uh it's pretty exciting to be recognized for that. So, just some dates there. That's the 14th and 16th. And I gave everyone the handout for the um stars and scholars gallery that our foundation uh is putting out at the end of June. Any questions for Dr. Isacson? >> All right. Well, then we'll turn it over to Dr. Laroo for updates on the high school HVAC. Uh so summer has kicked off since summer maintenance, summer cleaning. We had our custodial meeting this week and [clears throat] provided schedules and an overview of what's happening on campus. Um a lot of little projects, but as you know, the biggest project is the HVAC seed. So Hannah is going to while we're really early in it, um we're going to give a brief update and Hannah's going to
009share a little bit progress, what's been going on. Been really pleased so far. They've had two crews working. They're working six days a week. Uh last week was kind of prep work, but they've been in tearing out tearing out units and um >> yeah, thank you Dr. Laroo. Good to see everyone. Good evening. Um like you said, not much of an update. Maybe more of a preview of everything that is to come as we're just getting started, but we have a couple things to share about work that was done over winter break. If you could go to that next slide, please. Yeah. So, um, the contract was approved in September of last year, and the plan was for all of that work to occur over the summer, but there were seven rooftop units that had
010failed heat exchangers. So, the options were to either repair replace those to maintain heat for the winter or perhaps see if there was any way to accomplish that work early. and the team was able to do an emergency replacement of those units only over winter break um to help avoid the repair costs for those units specifically. So, we're really happy about that. And the automation work for those units specifically will happen uh more so this summer and get connected when everything else is connected. That way, all of the teams are on site at the same time. Um so, looking ahead, Dr. Laru had just shared there's tons of demo of course going on at the high school. I think he said 90 units that had been demoed. So just trying to get ready for everything
011else to go in. You'll see here that the new new boilers have been installed and we're going to be planning to start those up at the end of June and then the other work for the week heat pumps will also be beginning in June. So a lot of things happening in June and July. um the ERUS in July, the BAS is going to occur in tandem when all the other work is being complete, and I'd say most importantly, all work remains on track to be complete this summer and before school starts. So, Bo Champion is our site superintendent, and he's been on site while all of this work has been occurring and overseeing the contractors for the work. And then he's been having bi-weekly and weekly meetings with Dr. Laru and Bray and Justin just
012to keep everyone updated on what's to come and communicating with the school schedule. That way we can be aware if there's other things happening that we need to know of. And I think you hopefully will have a chance to meet Bo here soon and he can give more of an update once we get into the finer details of the construction project. >> Yeah, I can't think of it enough. the the heat exchangers over the winter. Um that was going to cost substantial amount of money just to change out seven heat exchangers and then you were going to have 27 year old units with brand new heat exchangers. And so we reached out and it was a lot of back and forth. But the the biggest thing was just trying to find some finding units in
013time and I really appreciate the the work and um up updating and getting it quicker. Appreciate [clears throat] that. And like I said, we've been running a lot they've been running a lot of crews of IBS and um so far it's going really well. >> Yeah, we'll have more to share soon, but just wanted to give a preview and a contract gets approved in September and it's like, oh now we've got all this work going on. So appreciate the opportunity to be here and share more of a preview. >> Thank you. >> Other questions on the on the HVAC projects? >> Okay, moving on. We'll move to the uh financial report and uh budget information. This will also accompany um a budget amendment action item at the end of the presentation [clears throat] this evening.
014I'm going to go uh kind of fly [cough] through some of our beginning slides that we normally would have uh [cough and clears throat] in our financial report uh highlighting some things because I really want to go deeper uh on the back end of it as far as with the budget amendment and setting the stage uh for FY27 and beyond. And so um thank you to Mrs. our white for all of our work on the budget and putting this together this year. So, is this help me out with that? Let's see here. Slideshow time I come up here at home long I've been out of the classroom apparently. See if you can do it now. All right. Um, this is just our beginning balances. Uh, total reserves starting FY 26 back last July at 23
015uh.7 million dollars in reserves. This is not um so far this year um we've realized about 46.5 million of revenue 87.5% of what we anticipated. We've spent $44.1 million about 83%. So, our net position right now is $2.35 million to the good, but I have the asterisk there because that also is we have the surplus from the 4 and a.5 million. And I keep mentioning that every meeting when we go through this um because it has uh impact that I do think reflecting future years and looking back that uh we need to make note of that. So, uh, this is just kind of another way of showing there, [clears throat] uh, comparison over a three-year difference is, as you can see, our, uh, revenue has went up, uh, pretty significantly for a couple different reasons.
016Is that's the HVAC um, money coming in as well as we had some property tax uh, on a reassessment year. uh come in and so but also our expenditures have went up. Although you'll see that we're trailing the year-to-ate expenditures. That is because uh last year, as you'll see in the slide, we had made an 11 million debt service payment. Uh so that's why this net operating position, we're $8 million difference last year. So, I kind of break out our revenue sources um here year-over-year kind of have a three year run. So, you can see the local funds being up the $3 million and there's the 4.6 million on the HVAC. the state funds are pretty steady um there and we anticipate hopefully getting close to that but we know um that it wasn't going
017to quite get there based on previous so we are making some adjustments in this main amendment for that uh expenditures by fund similar I've kind of talked about some of those items to point out um out of our teachers fund is and I think we can see here where from a budgetary standpoint it's a $2 million investment from two years ago uh towards our certified staff which is uh that stands the reason uh with the work that we've been doing uh continually uh to increase our teacher and staff salary. I don't know what just happened there. >> I don't either. What? Okay, we have this one. Yeah, I believe so. See if I'm going to get you back on. Um, one of the things when I talked about the $4.5 million, we have that in
018an escrow account. And so that's um, pushes up our total investments balance. So if you back that out, we have 25 million thereabouts. I'm guesstimating kind of uh, [snorts] our fund, which would put it pretty close to where it was last year. I think this is interesting. When you talk about the current economy, we had $22.9 million in investments. We made $88,000 in interest. In June of last year, we had 29 million. Uh this through April, you know, 77,000. But um I believe that we're going to close at over a million dollars in interest earnings this year. uh which really we've really kind of capitalized on that over the last three four years. Budget amendment. Uh Miss White has updated our budget as we try to really dial it in uh and finish with those
019accurate numbers and as you know throughout the year the budget can be fluid. So uh as far as revenue, we have an overall increase of about $200,000 in revenues. um an increase and that's broken down through an increase in 309,000 across all funds regarding tax revenue. Um an increase uh in our investment earnings revenue from what we anticipated way back when uh prior to the HVAC money going in. uh decrease in some revenues related to Medicaid and miscellaneous um and some Prop C revenue as well as the activity fund revenue. Um Prop C revenue is the money from the state which we'll talk about here in a bit as well. We've also, so that's what you want is we got more money coming in, but we've also decreased our expenditures by 202,000. So, it's a
020net gain of about $400,000 uh dollars. Um the overall decrease in expenditures is from instructional expenditures uh an increase of $170,000 in support services than what we had anticipated. $87,000 increase in sped behavior services and $220,000 increase in food service operations. But that's in line with our revenues have also went up. uh but to balance uh how they interact with each other. Uh decrease in $95,000 our capital expenditures and a decrease of about $200,000 in our community fund. So it all nets out as I said about a $400 $400,000 uh to the good when you uh put those together. Uh and that's the budget amendment that we'll you'll approve when I'm done here. Um, one of the things that we wanted to do is just kind of do a brief budget highlight and planning as
021we're finalizing uh the preliminary budget. We will go through that in depth at our uh June 11th meeting and then the board will have that uh for two three weeks and then it'll be approved at the regular meeting at the end of June. Um just some brief um highlights of things that we're feeling pretty confident on. Uh local revenue comparison as that was up FY 25 and this year our assessed valuation was $393,000. It was a reassessment year FY25. So it applied on uh not FY 2025 calendar year tax year 25 our fiscal year 26 it's a nonreassessment year um this current year um so we're estimating a 4% increase based on nonassessment year trends candidly I don't have a whole lot of faith in that 4% number but we have to go off that
022trend because it's been so extremely volatile depending on timing and CPI uh within our county. And so, but we have to start somewhere. So, we're going to start at that 4% and make adjustments throughout the year once we get some final numbers. Regarding tax rates, um [snorts] our tax rate is going to go to $343. One of the things I wanted to point out is as we've talked about and I will uh throughout this presentation about our debt paying off is um where our debt service levy at 33 cents 33.45 45 uh in the 2425 school year. Then the previous uh FY26 school year, we had 33 cents. As we've paid off the debt, you that goes down. It's one of the reason our tax rates been going down. Next year will be at 8
023and then it rolls off. Next year's tax rate will be at $343. [snorts] Uh so along those lines to put a historical perspective, this is the last 30 years in the Hillsboro School District. The last time it was in the 340s was and 9697. So 28 29 years ago. um was the last time we have reduced our tax rate for six years in a row. This tax rate will be the lowest in the St. Louis metro region out of every school district surrounding the entire St. Louis area. So some of these budget highlights based on 95% collection rate FY26 and FY27 have the senior tax credit favored in factored in. If you recall FY26 it was about 117,000 I believe was that number. Uh FY26 was a reassessment year as I discussed and I talked
024about that. So, where does that leave us on anticipated numbers? Uh, we're projecting our general revenue is going to go up by $218,000, but as that debt service rolled off that 33 cents, now we have eight. So, we're losing out on close to a million dollars uh in debt service revenue. Now, that said, the loans paid off, so you can't charge community taxes on the bill that's been paid off already, right? Uh, and then our capital, we anticipate uh revenue, this is based off planning to put the 30 cents in there, generating about $1.1 million. So, our net difference in total local revenue when you add all that to together will be about $700,000 less than it was this current school year. State revenue. [clears throat] This is as we get in um to planning
025for the future. It's a combination because in April we had the the tax freeze, right? That was approved by uh voters that starts in 28. A real impact will then be on the f not this upcoming year's budget. It'll be the next one that'll really hit from a local standpoint on the state revenue this year. Um, without getting deep into it, the state budget when it rolls out, it's going to impact the district. I'm going to say between 7 and $850,000 estimate someone that loss in revenue. So, um, when you have a lot of our finances, and I've talked about this in previous meetings, where we had more the state paying for a larger portion of our budget than our local community. And so, when there's cuts at the state level, that means the state
026lawmakers are handing that over to the Hillsboro residents saying, "You pay for it." the state's not going to pay for your bills. The issue then becomes from a Hillsboro perspective, um, when we have the lowest local tax rate in all of St. Louis region, the state's like, are you locally are you paying what you could and potentially should you have should being you have the ability to pay from the local res? Not that we want to, but do we have the ability being a non like impoverished area, etc. So, SAT this year, which is our student state advocacy target, um was supposed to be 6,900. They didn't quite get there. Uh they've established it. We're setting at 6700. Uh that's a pretty big significant drop in addition to our enrollment dropping. Um they tied a
027lot of our anticipated state revenue even in the budget. Um we're looking at that $7 $800,000 reduction based on what we know now. But one of the things that they would not do in the budget um as it was coming out through the Senate, the House was to change this money and put it into the guarantee. They said, "We're going to tie." No, you're going to keep it to the gaming revenue, which is your lottery and all that. Well, that's completely volatile of money. like if people don't gamble or go to casinos and they overestimated the sports betting revenue and all these revenues. So, I don't necessarily anticipate that we're going to get what we're being told that we're going to do now. We may, but when you look at all the different things going
028on, gas prices and stuff, uh I imagine that may have an impact on people doing gambling and such. and the 169 day incentive uh will be the $160,000. So, some key revenue changes to note. CT enhancement grant since we're not uh doing that for next year will go down by $191,000. That's not a cut. It's just not when you write a grant and you don't do it the following year, you're always going to see those items. Debt service revenue going down by close to a million. formula, we put 786. Uh the debt service and capital projects interest. So when we don't have the million dollars going into the bank, you're not getting the interest on it. It all kind of ties together. Oh, so one of the things kind of bringing it all together as
029a summary and I'm I want to talk about this because it's transitioning uh into some of the work that we're going to do tonight later on in the board meeting uh as far as with some of our facilities and uh our architect. It's also going to impact some of the things that we're doing um on safety initiatives that we have to continue to do, but they're also decisions we're making now because they're the right decisions for our community and for our kids. You know, I I said in a newspaper, when do you start making changes to what how we spend and such? And I I'll be candid. I've been very vocal at that EDC meeting. I talked about how as we have our state budget cuts and even locally with the tax rate, uh it
030is not our teaching staff and employees to bear the financial brunt of [cough and clears throat] that'll be should be the last in 2008 through 200 9 10 13 after the recession we froze salaries. That's what we did. We literally my first 2014 to 15 beyond we we were chasing that and trying to get back up as we took it from our teachers and that's not just because they work in our district they should not bear the financial cost of that and I publicly said I'll say here I was going to tell I would recommend cutting football and cutting our activities at Hillsborough before we start cutting the academics and our teachers who provide that is otherwise We got our priorities way out of whack as a community and that's and we uh and I
031say that with we have the opportunity and we've been doing things very well but sometimes um I think it needs to be said because a lot of times what I've learned when I visit with people school finance is really complicated and you don't know what you don't know and even people who are uh really in tune with school district don't even realize how low our tax rate is comparatively and the work that the board and district has done. So our present health, so as I talk through all that, sometimes it's like, are we going into chaos? Is it bad? Is this is no. Right now, our present health is good. We have $23 million in reserves. But in that, we have an $8 million HBAC project. We have different things that we're moving on is
032we added $1,000 to our teacher salary schedule. And we need to do the exact same the next year and the following year and the following year because the price of gas for our employees is the same. It's going up and the price of gas for our buses all those costs. So with a district like us, it doesn't take too long to run through that. Our projected tax rate next year is 3.43 43 and we're beginning to initiate a plan of uh some facility master planning to address some of our aging in infrastructure. But we're in a place that a lot of school districts aren't in which I'm proud to say as we've aggressively retired our debt, lowered the taxes, which is creating opportunity to create financial stability for the next 10 to 15 years and
033allow our uh community to address some of our long-term needs and operational needs. So, uh, I've already talked about, um, this a little bit, but I wanted to memorialize it in this presentation. It's in multiple places. It's my superintendent report. So, any report that someone would pick up, um, because I want to make sure that we're communicating this is we've been already running very fiscally conservative as far as our staffing. So, we don't have a lot of fat to cut. Candidly, um we've paid off our debt and at the end of our general obligation debt that'll be paid off uh at the end of this next fiscal year. Um at the same time, we put out a solid financial plan that we've been working the plan the last three or four years, five years of
034paying off our debt, getting a low tax rate. What we didn't plan for is uh all the property tax freezes, you know, the seniors. Uh and that not that we don't want seniors to have a a tax break. That's not it at all. It's just when you have moves outside of this room that impact the financing and you have a plan, it's it changes the plan on what uh the district and board and administration how you have to approach it. And with the state um budget cuts and anticipate more, it's going to put even more strain on the school district uh in the future. So earlier this year at the February board meeting, we had a group of community members um come and ask the board to consider evaluating long-term facility needs and infrastructure because
035they've noticed that some of our stuff has fallen behind some of our neighboring school districts, uh particular at the high school and and we had talked about that uh as a board the board has been a lot of conversation as far as very cognizant about our community and people's uh with property taxes and such is uh when we had a community members come in and ask that was kind of like hey we need to initiate that um because we want to be in tune with our community. So, in response, the district initiated a facility master planning process and this evening we'll be recommending uh bond architects. Uh and I'll let Dr. Woo, that's an agenda item, but it's memorialized on there. So, along those lines, I want to reiterate no final ballot proposal is being
036recommended at this time. However, uh we believe that the board of education community deserves transparent discussions regarding our long-term facility needs, our financial sustainability, maintaining strong schools, and one of the big things to me is protecting local control is while nobody wants high property taxes on their home is when somebody else is just like at home, somebody else is paying more of your bills. If you're renting, you can't change the siding on your house, right? Or wherever you're living. You got to own the home to be able to do that. Kind of when you're getting more money from not being local, from state and federal, they have more, you rely on them more. It takes power away from our local uh taxpayers and the board of education and community. Also, I believe that the future
037significant uh future community decision this large should occur when the greatest number of residents are participating in the process because these issues that I'm talking about facilities, school funding, community investment impact the broader community. We hear a lot like you know people voter turnout and such. Hearing that is I think a target of November. um is what we should do as a district. That's being in tune uh with our community members, even those uh being proactively in tune is uh to potentially look at something this November. Whether we do or not, we may not. But I think we need to plan for that or work not plan work towards that to at least give us the opportunity to do that in November. uh which would have the highest level of voter participation and community voice
038as it is a midterm general election. So, I wanted to bring that's why I'm spending time to bring that up. No decision has been made, but the board will hear us talking about it because November seems like a long ways away, but there's some dates that we would have to hit if we choose to do that, which would be in August. And so I wanted to bring that uh before the board and community to put on the radar that uh I'll be talking about [snorts] that probably in our next few meetings. Uh just kind of updating. Uh one of the things is I want to highlight anything that I would recommend we would recommend to if we do a levy. It's not to be a blank check of this. It's going to outline from a
039facility standpoint a plan, financial plan um to be continue to be great stewards of uh the school districts and the local taxpayer monies. One of the things here too, and this is why I do believe there's a huge sense of urgency is Hillsboro has been a destination district for families seeking strong schools, safe neighborhoods, sense of community, and that's I look at home prices. I know I've probably talked about this in the past is even it's during the summer and like people are trying to move and the amount sneaking into the districts. Melissa's does look great. like people are trying to do any way possible because there's not a huge home inventory right now. Uh and the price and but that's good to the homeowners because we both have some of the highest home prices
040in Jefferson County but also the lowest tax rate in all the St. Louis metro region. uh is trying to find that balance and a great school is directly connected to protecting property values, workforce [snorts] growth, the IRC's I just talked about, providing opportunities to our kids and long-term community stability. And so to me, this is not just a school issue, it's a community issue. And that's why I think November is uh would recommend that now as a target that we at least have things have the opportunity that if we see that there's something that we need to do that we do it in November uh when we can ask a majority of the community. And so, and lastly, I want to leave this because I've thought about this a bunch because somebody asked me, they're
041like, you guys kind of talk brag about having the lowest school district tax rate. And it is something that if we're able to being provide the things that we provide and have a great school district and great programs and the largest number of kids and the different ATS and dual credit and seeing what our kids are able to to do and go to archery and little kids having the the early childhood program, all those different things. If you're able to do that, have the lowest tax rates, great. But having the lowest tax rate in the St. Louis area only works if the school district and the community remain competitive. If bit by bit all of a sudden we respond too late and all a sudden there's like you have to start making we're talking about
042the sports or transportation. You doing away with egg? are you doing? Like those aren't conversations that our community wants to have and we're in a position it's not dire straits to even with a fairly significant tax rate. We wouldn't even be in the upper tier of Jefferson County. Um but the question before us in the future is whether we intend to remain that strong competitive [cough] [clears throat] destination community in the next three, five, 10 or 20 years. because I do think that anything we would if we bring something in November I firmly believe and with the plan there won't be another issue based on the things we know now for 10 15 years I think the district could do that so that's what we're going to look at nothing's in stone as far as
043I'm not recommendation but I felt that it was important as we end the school year and as we're doing the budget planning um to [snorts] lay the groundwork for u that's why we're bring it up to be transparent so it's not a what are you guys talking about a taxing there's a why and we're doing it very measured very strategic very planning it out uh so that we do continue to do right by our local community. So um all of our this presentation we will have on the district website as well as uh [snorts] multiple just variations of this or and if any community members listening watching uh and have a you can't find our website just email us and we'll get you all the information that you need. And with that the budget amendment
044is in there and that is what needs approval this. Thank you very much. Any questions on tonight's presentation? Okay. All right. Do you have any action item related to the May 26 budget amendment? Do I have a motion this evening to approve that budget amendment as presented? >> Motion second. >> Any questions on the budget amendment specifically? >> Hearing none. All those in favor of approval. >> Opposed? Motion carries. Thank you for the presentation this evening. All right. Any items of public comment? No public comment. Takes us on to new business items. First of of which is the approval of the payment to Jefferson College. Do I have a motion to approve the bill of Jefferson College in the amount of $17,325? >> All right. Any questions on this bill payments? Okay. Hearing none. All
045those in favor of approval and none opposed. One abstension. Motion carries. All right. On to the approval of the Atlasou. Do I have a motion to approve theou with Atlas youth outreach for the 2627 school year to support the mental health needs of our burough students? >> Second. >> All right. Any questions on this contract set of services? Okay. All right. Hearing none. All those in favor of app group opposed. Motion carries. All right. Next up is the approval of the 2627 Lutheran family and children services. Do I have a motion to approve this contract for the 2627 school year as presented? Want to also note that this is a is a no cost grant funded contract as as far as the relationship to the district. >> Second. >> Any questions on this contract? >>
046Okay, hearing none. All those in favor of approval? None opposed? That motion also carries. [snorts] All right. On to our approval of theou with the small town and rural students college network starsou. Do have a motion to approve this contract also at no cost to the district as presented. >> All right. Any questions on this? Okay. Hearing none. All those in favor of approval. Opposed. Motion carries as well. All right. We also have the approval of the purchase for the education cooperatives data privacy agreement. The TEC data privacy agreement uh is in the amount of $5304 annually. Do I motion to approve this agreement? >> Any questions on this agreement? >> Okay, hearing none. All those in favor of approval opposed. Motion carries as well. All right, we've got some library furniture purchases to make.
047Do I have a motion to approve the proposal from Modern Business Interiors for furniture, shelving, seating, and other miscellaneous items, including the delivery uh for a total price of $121,14910? >> Motion second. >> Any questions on this proposal? >> I don't mind to add anything. Um, so each year we're trying to update different uh areas of the buildings. Last year we did the primary library. This year doing the elementary and then hopefully the junior high and intermediate as we move forward. Like I said, each year um the MBI, while it's not the lowest quote, it does provide installation and it does provide sound panels. So you're paying for additional fees there. And then the the one that is the lowest, we went with them last last time with the primary and the quality is just
048not quite quite the same with NBI. So you are paying a little bit more for a premium product, but that's that's the reason for the price. >> It will it's anticipated to last longer as well. >> Yeah. >> Appreciate that background info. Any questions? >> All right. Hearing none. All those in favor of approval opposed. Motion carries. All right. Next up is the approval of the contract with Bond Architects in cooperation with Hollison Miller. Do I have a motion to approve the selection of Bond Architects and Hollison Miller as the district's architectural and facilities planning partner to authorize a superintendent and administration to negotiate and execute that final contract in uh what we'll call phase one of our facilities planning services? >> Second. >> All right. Any questions or um >> yeah, so as you
049know um last month they gave an update. We had 11 uh 11 qualifications submitted by architecture firms. All qualifications were really strong. Uh it was really difficult to narrow down. We were going to originally narrow down to three, but they were so close we ended up narrowing down to five for interviews. We held those interviews last Friday with um 10 10 I think members of the subcommittee. Um all all had their own strengths. Um any of them could have been selected. Uh the reason for the recognition for for Bond though is they stuck out. one, they have done facility assessments before in this past and then just their um strong marketing for a referendum in the in the future. They just had a really nice road map laid out for Hillsboro and you can tell
050they've done their research and knew the background of Hillsbor and and what we were our objectives were and so uh that's kind of why they stood out. And then Rebecca from Bond is here this evening. I'd like to introduce her. Um you're welcome to give a speech or say anything. Hi, I some of you we saw last Friday which we were excited to come back. Um really it was fantastic news on the holiday weekend Friday you know as you know if some of you that were here I was headed straight out of town. Um so to get that call on my drive out of town was fantastic. So we're very excited to get started. This past week we've been already negotiating contract which was part of our timeline um because I know this is kind
051of an aggressive timeline. We're very anxious to get on site. I think next week we have some uh site visits lined up, a kickoff meeting. Um we're excited to be here. I I grew up in Jefferson County, so I'm glad to be back and I'm excited to be doing work here in Hillsboro. Um so, thank you. We very we're very appreciative to receive the the award that we got. We're going to be part of your team. >> Thank you very much. Nice to meet all of you. >> Thank you. >> Any questions? Okay. All those in favor of approval, none opposed. Motion carries. Welcome aboard the Bond Architect. >> All right. Next on the list is the approval of the parkscape solutions to complete the early childhood playground install and uh some some surfacing over
052at the primary building. Uh do we have a motion to approve this proposal propo proposal, excuse me, from Parkscape Solutions in the amount of $88,63455? >> Motion. Thank you. >> Any questions on >> So, um, just because of timeline, I did not go out bid. I still did do competitive um, I did get some competitive quotes. This was this was the lowest. All the work was the same. Um, but just to to get through that process, we did use a tips contract was a cooperating purchase. Um, but uh, and it was really also hard to find some because uh, the primary already purchased playground equipment through some of the foundation fundraising. Um, it was hard. A lot of playground people don't want to come in and build it. You know, if it's not their own
053stuff, they don't want to put together. So, it was hard to find quotes that way as well. But, um, anyway, they have they have some of the equipment there. This is just the servicing and then the installation of the servicing. So, the the foreign plays on this proposal. >> Okay. Hearing none. All those in favor of approval? None opposed? Motion carries. All right. Next up, we have the purchase of a new telephone system for district. Do I have a motion to approve the purchase of the Mike Technologies 3CX phone system to replace our current AVA system that's districtwide? It has an upfront cost, a onetime cost of $90,44.81. And that will run an estimated monthly cost of $900.77. Have a motion to approve. >> Second. [cough] [clears throat] questions or uh backup information related to
054this. It looks like the the the bid and requests for proposal on this were pretty comprehensive. >> Just clarify real quick, the monthly costs is higher than that and it's at the bottom of the financial um summary there. So it's $9.95 and.77 $9.95 >> sorry 5 and 77. Yeah. Okay. All right. So, as clarification there, we'll need an amendment to this motion since we have a a motion on the floor. Do I have a uh a motion to approve an amendment indicating that that estimated monthly cost is $995.77? >> Okay. A motion and a second. All those in favor of the amendment take. Okay. So, any other questions, comments, or concerns? [clears throat] We can address those. We move to approve. any concerns with this new contract? Okay. Hearing none. All those in favor of
055approval. All right. Opposed. Motion carries as well. All right. Next up, we have the approval of a school safety officer program. Do I have a motion to approve the proposed school safety officer program? This will be four school safety officers and one director of school safety and those associated district-wide staffing and salary structures as they presented. >> Right. Any questions? I'm sure we got some back on this. >> So, I've been uh throughout this uh school year going back [snorts] probably January, I've been visiting uh with another local school district [clears throat] in St. Charles County, Wexville, actually implemented this in November um in planning for this upcoming school year. Um and then we had our incident uh at the beginning of May that you know right before school got out with a student that
056uh had had the weapon. So it just uh I plan to bring it in May. Um it's merely by chance but further my resolve on that is proposing uh [clears throat] currently and historically we've had uh two school security guards uh that basically were armed with a flashlight if a may uh keys. It wasn't designed to be an armed. And then we've had a variation of Hillsboro uh SRO for a number of years and then we went Jefferson County and then we went I think uh Jefferson County and Hillsboro at the same time and currently we have two Hillsboro SR uh SRO's from the city of Hillsboro. Uh the pricing of that has continued to increase. We pay >> [snorts] >> uh the district does for the full salary and everything relate to that about
057$174,000. Um, and so in addition to that, we still um prior late spring we had a change and we didn't rehire uh our safety officer who had resigned uh who had done like the male the individual I was talking about like the security that had driven the campus security guard around. We didn't replace that position because I had been kind of planning for this in the future. And we also had a um Mr. Ramsey had worked about a 350 hour contract doing our school safety coordinator which we are required by law. I think it was last year, two years ago. >> Yes, last year. >> Last year. Uh Senate Bill 68 if I recall. we're required to >> we have to have have those individuals and so um our plan that's before you this evening
058is to um I've already visited [snorts] with Chief Curtis Curtis at Hillsboro PD is we will go to one Hillsboro school resource officer um and we're working through theou to then go on a daily rate so it won't be the full year. So, we'll have a Hillsboro SRO officer and the plan is for that officer to be stationed at the high school permanently. That'll be their location barring being called away for to make an arrest or some sort of but that they will not leave [clears throat] that location. And then the district will be hiring five uh school safety officers. Um the individuals that we're looking to fill these positions, uh we're looking for active police officers. They have to have their postcertification uh and all their training andor retired police officers. If they retired
059in the last couple years, retired uh but have to be a police officer. um we will hire they will be district employees and they will carry guns and so doing this and that way by hiring they will be we'll have one um station in place all day long in each building. So the primary will have their own officer all day long never leaves the building. Elementary all day long never leaves the building. intermediate uh junior high and then I have tentatively planned as we go into it is the one of the school safety officers will also be the director. So four of them in those buildings I just talked about will have I put on 185day position. Uh so every school day then we'll work through like summer school. It's an hourly position so they'll
060also work all the games on a schedule. and the high school person director [clears throat] but also school safety job. He'll be or she'll be the director. So they will be everyone else's boss. They will make the schedules and do all that for extra duty game. They will be our safety coordinator from the district and that will be a full year position because they'll that position will answer to Dr. Laroo and the four go down. So essentially creating our own department district owned that individual will drive uh the vehicle. Everyone else by stationing them at the school that's a place of employment. We don't need to buy vehicles and such is the district will provide uniforms and everything. We will not provide the gun. Uh the officers will have to provide their own service weapon
061that we would approve. Um so and working through all that but the they will provide their own service weapon and then we'll go through uh their arm and so we are I developed job descriptions which are here started on a handbook as well. [snorts] Um but that way I think the time has come to move to uh having a person in each building that is armed and the high school have two individuals uh who are armed and then u I've visited with uh Chief Curtis kind of on that working through that whole plan. So from a financial standpoint like what it said is when we have our uh currently our two school resource officers and this is in the red bracket uh is 174,394 this was last year. Our former non-armed school security officer salary
062and benefit estimate was right at 52,500 and our retired district safety coordinator uh 11,500. So that's about 238,000. So changing to this new proposal with four school safety officers, um I estimated the four their salaries would be hourly 26 to $31 an hour change and I that's how I got it to 185 days and factoring in uh working football games, etc. Uh because the target salers right at $50,000, you know, and that includes doing the games and such. So the four safety officers including their peers retirement and equipment would be 254. The director of school safety uh when you add in the benefits and such not salary but just the benefits and health insurance and all that 886 and that our one school resource officer contract being [snorts] at $560,000. Now we haven't got that
063from the city yet. That's estimated. So that puts us at 393 to $43,000. So the net difference is 154 to $164,000. So basically, I'll call it 155,000 more. And we're moving from two armed police officers and a security guard [snorts] and a quarter time person is not on campus to six armed individuals in our buildings each day. U you know we're increasing that by three increasing our armed individuals by four police former police officers and or current police officers uh by four. I think that's a good investment especially in this day and age and you know we talked about some of the younger uh ages and such is uh anything can happen anywhere. >> Yeah, >> anything can happen anywhere and um especially with custody issues at any building. Um and I think we're taking
064care of our students and our employees uh and doing that being proactive. It's not on here but I They'll be separate to this. I've also uh I think the time has come for some metal detectors as well. Uh we can get they're about 2500 to three four grand for like the doorway ones. Um I that'll be forthcoming in June for that cost. I don't think that at the primary you're going to be walking through metal detectors every day and you're in first grade. But I think having one there and mobile on parent party days is just sliding those things out and being mobile again for sports events. And um they have a unit at our secondary schools uh that we're looking at be a little bit more cost. Jefferson Mercy has it's called Evolve and
065it actually does the bags and it's quick and it's just all AI through that is at entrance because we don't have a secure entrance at our high school is that's not monitored and all that. But I do think having the ability to quickly scan the bags through um especially as we get going in I've done some research on it that if we can do it fairly quick there'll be a learning process but just from a discipline standpoint aside from the things that we really worry about how kids but is putting kids have vapes and all those different other things. Uh I think there's some proactive things. I hate that we've got to that point as a society, but I think our um we do it for every other than going to concerts and ball games
066and such as that is >> um I think for our students there is a just a general fear every day and when these things um it's that what they live with each day our teachers is anything that we can do uh we need to do even in what I I just talked about funding issues in theuture future I've kind of you still do this. This is the one that again those are the things that I think we need to do. So that's the basis behind the recommendation and I'm excited about it and if there's any further questions no questions but I think you know [snorts] the time I've been on this board that's come up a lot man have someone at each building I mean I can't tell you how many times I've had that
067conversation that conversation [clears throat] or read that you know on social media or whatever I think that it's a great um you know for us I think it'll be [cough] well received it's going to be I mean was fantastic so yeah it's great and met I think that's recently that's come up more because of what happened so I think both of those right time other questions thoughts all those in favor of approval opposed motion carries All right, on to the approval of our audit services provider. Do we have a motion to approve the audit services proposal that is submitted by Mueller Felon Jones for fiscal years 26, 27, and 28 in the amount of $69,225 for that three-year term? Motion second. Any questions on this audit proposal? Hearing none. All those in favor of approval.
068Not opposed. Motion carries. All right. We also have our annual membership with the MSBA. Do I have a motion to approve the membership renewal and the payment of $10,000 to MSBA for this coming fiscal year? >> Motion. [snorts] >> Any questions on this? Is it should have thought of this question earlier. Is the price remain the same going into this year? They've made any changes to that. >> Yeah. Sorry to put you on the spot. Just I think it would be it's $10,000. This is the pot. >> Yeah, I think it went up about 1500. >> I thought it was around 8,500 before. >> No worries. So, sorry. >> All right. Any other questions? >> Okay. Hearing none. All those in favor of approval. All right. Opposed? Motion carries. All right. We also have the
069approval of our 2627 calendar. Do I have a motion to approve 2627 board of education meeting schedule as presented? >> Motion second. >> Any questions, concerns, dates related to our meeting calendar. >> Okay. Dates you in there. We've got some TBDs on there. Yeah, there's some TBS in July um for personnel and summer board workshop related to the budget school year planning sessions, maybe even some of the stuff that we talked about um this evening uh working through with the architects. That would be uh open session for those items. We wouldn't necessarily take [snorts] votes planning on that or anything like that. It's just to discuss. Uh and also I MSBA [snorts] superintendent search because once we roll over to July, we're under a year. So, um we do have a regular What's that? >>
070I count down. >> Uh the 23rd of July, that is Thursday of the fair. Um, and then we'll have I have another to be determined early August for kind [snorts] of the either MSBA search and uh another potential workshop is [clears throat] now we may not have that but I just to make everyone aware then Thursday the 13th if we need it uh personnel and any regular open meeting that's getting ready for the start of school uh because everyone comes back I believe the following >> [snorts] >> and uh the meeting on Thursday the 20th, I believe that's actually the third week of August. Um that is just a meeting uh prior to if we were to do something in November, there's some deadlines there and it's prior to the week first start of school,
071that first week of school. There will be some open houses there. So, it will be kind of crazy around uh here and doing that, but uh putting it in there. And then as [cough] you'll notice, the week of this there's a lot of meetings uh just how it hit on the calendar. The week of the 17th through September is a tax rate here. Um and then the 29th is actually backed up. I believe that's the fifth week in October. One of the reasons we did that is uh we tenatively on the MSBA superintendent search the board may be meeting a bunch kind of that period of time uh and the fourth uh week of October is the MSBA convention and we're going to have some students presenting there. So we probably need to be at
072the convention supporting our students doing the student showcase. It's pretty exciting. our uh FBLA and FCCLA will be there. And so then kind of going through November, December are shortened because of holidays. January is a normal week for then February is the third week. March we had to move up because of spring break is the fourth week. Um and then April is up early. So you could kind of see there was literally like was a weird year that we hit every holiday and such. So most of the meetings are actually in the third week. So just be mindful of that and for the general uh public. So any questions on the calendar [snorts] for the coming year? Okay. All those in favor of approval and none opposed. Motion carries. All right. Last night it last
073item of new business is some discussion and approval of the 2627 board committee assignments. So, let's um open the floor some for some discussion before we motion to approve of any changes. Kind of do this every year and just take a look at where we may want to shuffle our resources availability and uh take a look at the committee list. So, open the floor for any um changes that anyone would like to make to committee assignments and talk through some. >> Beth had asked me to step on nine for her when she was nominated and I did enjoy that. So, um if I could take that open None else had a strong >> any other comments you're new to the board and >> have any thoughts on areas? >> Yes. >> I I would like
074to serve on tab. Um if no one else is wanting that and also curriculum. I would be happy to move from curriculum to the legislative committee if that um is a possibility. It looks like we have an open spot on the legislative committee and um be happy to >> change the curriculum or I mean I can add my I can add curriculum to mine. >> Okay. Looks like yeah that would take the open spot and ship. Okay. >> All right. All right. Any other thoughts there? All right. So, we got most of those marked down as far as ships. >> Yeah. I mean, you can confer. I'm I can jump on that one, too. >> Yeah. The the the open spots there are an indication that we have an opening. Uh it doesn't require [laughter]
075that we have three people on every on every single board committee, but it does indicate an opening there. We just can't have four since that would be a quorum. So yeah. So that puts it Diane on meet and confer. Okay. All right. Any other thoughts or changes? >> Okay. Those fine. So with that changes and adjustments >> they're already >> you already clicked them. So they're >> excellent. [laughter] Okay. All right. So with all of those movements and changes to uh committee structure, do I have a motion [cough] that discussion? >> Second. >> Okay. All those in favor of approval. >> All right. Post. Motion carries. All right. That's the last of our new business tonight. We've got just a couple of dates on the schedule. We've got a budget workshop on June the 22nd
076and then our regular meeting on June the 25th. So >> June 11th. >> Oh, what did I say? June, sorry. Yeah, June 11th. Sorry. Apologies there. All right. Um, that's that's it for us this evening. Do I have a motion to adjourn tonight at 8:11? Second. >> All right. All in favor? Okay, we're journaling.