April 15, 2026 Board of Education Meeting

001I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Okay, we need approval of the agenda. >> So moved. >> Second. >> All those in favor? >> I opposed. Agenda is approved. No patron comments. No patron comments. So we are on to the consent agenda. Try to do it. Motion to approve consent agenda items as presented. >> Second. >> All those in favor. >> I opposed. Consent agenda passes. We have some recognitions. >> All right. We got some recognitions tonight as >> that's been in the past. Mr. dryers graciously agree >> last night >> and this evening we'll be representing or recognizing our FLA future business leaders of America and Mrs. Camarella I seen

002her some right here in the front row so district 15 has 15 schools if I remember right >> yes >> so this is pretty big stuff here so Mr. let you come on up and recognize. >> Yeah. >> I'm going to do it for >> All right. So, um, RFBLA competed in the district contest, uh, which was held on Simo's campus a little over a month ago. Um, if our students received a top two in a performance event or a top five in a writ event, they qualified and advanced to the state competition. Uh those students who met those qualifications, we had eight students. Um only a couple of them were able to make it tonight. So I'm just going to go ahead and go down the list. Um I know Janie Porter is our

003first student. She could not be with us tonight, but uh she re uh got second place in business management. Uh, our second student who also could not be here tonight was Zach Sire and he got first place at the district contest in business plan. Another student uh who could not be with us, Eloise Bowlinger, and she got second place of the district contest in customer service. Ashley Burkheimimer could not be with us tonight and she ended up getting first place of the district contest for graphic design. Can >> I add to that? She also placed in the top 15 at the state level. Actually did. We just got back from state this. Uh Josie Robinson could not be here with us tonight either. Um she ended up getting third place in journalism. And Brigger also

004could not be with us tonight. He got third place in Intro to Business Procedures. All right. Our next two students both are here. Thank you all very much. Then they qualified for the state competition in business ethics and that was Levi Pylon. Congratulations. And qualify qualifying also with business ethics is Brooke Sud. And then also our MLA sponsor here is Mrs. Camarella. We'll go out. >> We'll go right out there. Okay. Our next order of business is to certify the election results. Need to read the numbers. >> Make a motion. Okay. >> Just need a motion. >> Yes, sir. >> Uh make motion to certify the results of the general municipal election held in Perry County on April 7th to the Perry County School District Board and declare Perry Wisherman as elected director for one-year

005term. Nancy Beler, Caleb Strer, and Daniel Quiry as elected directors who serve three-year terms on the board of education for Perry County School District 32. >> Second. >> All those in favor? I >> opposed. All right. Swear man, let's go. >> I'm going have you guys go in the center front and center. Sure. Unless you want. >> Yes. >> Repeat after me, please. Raise your right hand. I do solemnly swear >> I do solemnly swear >> that I will support the Constitution >> of the United States >> and the Constitution of the State of Missouri >> and the Constitution of the State of Missouri >> and that I will faithfully >> And I will faithfully >> and impartially discharge the duties >> impartially discharge the duties >> of school director >> in and for and

006for >> the Perry County School District number 32. >> The Perry County School District number 32. >> County of Perry. >> State of Missouri. >> To the best of my ability. >> According to law. >> Welcome. >> Thank you. Welcome. Wish I would tell you that we had nothing hard to figure out. >> But uh next I'm going to turn it over to Dr. Jones for the reorganization of the board. >> Okay. In order to reorganize the board, the first item up for that on the agenda is to open the floor for nominations for board president. >> Uh I make a motion to nominate Dominic Black as board president. >> Second. >> We have a nomination of Dominic Black for president. That motion has been seconded. All in favor by show of hands. And now

007I get to kick it back to the official >> new board president. >> Okay. Now we open nominations for the vice president of the board of education. >> I make a motion to nominate Nancy Bel. Second. Any other? All those in favor of Nancy Valk, vice president. Okay, Nancy will be the vice president. Um, next is the delegate for MSBA. Um, Jamie's done this since I got on the board, so I actually asked him about this a while ago. And essentially there's a couple meetings a year that they want you to attend to help um guide the state board on political issues. Is that correct? Did I say that right? >> Yeah. I mean M MSBA has bylaws that get reviewed every year. So they'll send something out middle of the year to the delegate

008to look at any and and ask school districts if you have any suggested changes and then they'll vote what gets put on uh just the voting assembly and at the annual conference in October, November. Then you tend to vote for that. So two two things that you'd actually have to attend if you go and there's usually I think there's an alternate >> there is so you can send anybody if the delegate can't make it you can send somebody else. So, we need to open the nominations for a delegate for MSBA. >> A motion to nominate uh Kevin. >> I'll second that. Is that okay with you? All in favor of Kevin B. >> All right. Now we have the election of the alternate delegate in case Kevin can't make it. I nominate Terry. Second. All

009in favor of Terry for the alternate delegate for MSBA. Okay. Board treasurer. I'll make a motion to nominate Lacy O' Keep as the board treasurer. Second. >> All in favor? and board secretary. That's a tough one. You're gonna get a motion to nominate Julie Win as board. >> Second. >> All those in favor. All right. Your secretary and election of the alternate board secretary. Motion to nominate Lacio Ke as the alternate secretary. Second. All those in favor. All right. Now, we're on to new business. I'll schedule a roll call vote to discuss student and personnel matters and close session as permitted by revised Missouri statute 610.21 sections 36134 and 19 at conclusion of open session. here. Kevin, >> hi >> Caleb. >> Hi, >> Dan. >> Hi, Dominic. >> Hi. >> Terry, >> hi. >>

010Okay, we have a resignation of a board member. Alice leaders announced their resignation. And so, uh by board policy, we will have to declare a vacancy on the board and then uh we have a policy that we use requiring two weeks of public notice uh put it in the paper, we'll put it on Facebook, whatever to accept the applicants and then we'll have a uh a meeting to discuss those applicants, interview as necessary, and we'll appoint someone to fill that role until April's election comes around. And then that position will be filled with a one-year term, very similar to what Terry did this year. I guess Alex will have another year left in April. So I move to accept the reservation of Alex leaders and declare vac. >> All those in favor say I. I

011>> both. All right, we've got a vacancy to proceed in the appointment of new board. >> Second. All those in favor? This is all in their year packets. I think if you follow it's easier on a computer, but >> yeah, at least at least you can see something. >> Okay. So, the next piece is uh the construction manager at risk contract >> on that. Will will the vacancy now open up tomorrow? >> Yes, we'll work with our Mr. Ford. work, Mr. Ford and newspaper and we'll get that out and then they'll have I mean it won't publish in the paper till next week. So, it'll be I guess almost 3 weeks cuz we'll have to have the paper twice. Correct. Well, it said two weeks, but I think you want it run two weeks. Was

012the paper required? >> I got that policy up here. I believe >> I glance. Set a name of the postp. Okay. >> Yeah, I've seen that. >> It says you'll notify the newspaper, but it doesn't. The district will allow residents a minimum of two weeks from the date the district publicizes the vacancy on the website. So, I guess as long as it goes on the website tomorrow, we can wait two weeks and do it as early as two weeks from there. >> Application >> for the application. But I think that's a poor decision that we want to wait until it runs in the newspaper twice or you want to get it in the newspaper once and get it out on the website and Facebook or whatever means necessary to get applicants. My thought is just

013the sooner we can get seat filled the better the better. So only reason I ask criticize the newspaper, but I don't know if you're going to get that many more applicants out of one more week in the newspaper, >> right? >> The applicants are probably going to step forward because of >> word that way be possible that interview is two weeks. >> Yes. We want to try to set that as a date two weeks from tomorrow. Everybody in favor of that said that uh two weeks tomorrow. >> So the 29th uh the 30th because it won't be on the website till tomorrow. Correct. >> Correct. >> So it'll be the 30th. chooses. >> Wednesday is the 29th, Thursday is the 30th, and Friday is May 1st >> meeting on the 29th. >> This would be

014Wednesday. >> That's our two weeks. I mean, that's our Wednesday night meeting. Okay. Plan on a meeting on the 29th to review applications. Sorry. Okay. Uh, the construction manager at risk contract. Obviously, Dan and Caleb haven't had much time to review this. Did you guys see anything that scared you and drew attention? So, the the last page, the addendum, was all stuff that our lawyer actually put in and took me a while to go back and forth, but it all seemed to make sense. And if our lawyer put it in there, he thought it was the best for us, but you're Colin and his team has agreed to it. So, if no other comments get a motion to Motion to approve the construction manager risk contract as presented. >> Second. >> All those in favor?

015>> I opposed. >> Okay, Colin, you're in. >> So, the next thing on our list here is obviously the storm recovery, the next steps. um prop kids failed last week. So, we've got to um go back to the drawing board and figure out how we can change, adapt, figure out what uh what our next step is. Through the past week, I've heard stuff throughout the community of all sorts and shapes and sizes, and some of it's not worth repeating. I start the discussion. One concept that I heard and call and Steve, I'll put you guys on the spot right away, is that if we cut the corners, simplify the building, make it a big rectangle, that that makes it cheaper. >> True or false? Say that again. >> Um, if we were to simplify the

016exterior of the building to a big rectangle instead of, you know, we had kind of a pre freestanding performing arts and, you know, we had multiple pieces. I heard from multiple people that they felt like if this was just one big rectangle that it would be cheaper to build. I would say from my experience in general uh more corners is usually more money but given the magnitude of this project it is insignificant part of the part of the shapes of the design meant to get the appropriate volume for the function that's inside of it. So the premise that you could and then also it did work with the terrain that we have there. So as you know that building stair steps down the hillside quite a bit. So by the approach that we took breaking

017it up into smaller components. Otherwise if you wanted to build one large rectangular box you would actually be needing to still design that box around the largest parameters. So maybe that multi-purpose space and then with the location of that as well. Um so you may end up in actually building more volume of building um by trying to do that. But I understand right more corners is Colin said is more more cost to that. But I would also say the corners lent to shapes which lent to projects which worked well with the phasing that we were going to have to do this in. Move kids as minimal amount of time as possible. >> If you were starting with an open space where you had nothing, it would make sense. >> It Yes. >> But adding on

018to existing buildings and all that correct be kind of difficult. >> And we were still trying to keep portions of that building that we felt we could salvage. All right. You don't have to build a big building over the existing. >> I mean, that makes sense if you're starting fresh. So, one of the questions that I had is we were originally talking about I I'll call it the west tower. Right. Someone else I talked to was going the south side, but that one tower of classrooms that we felt is fine. We were going to start rehabbing them this summer. I mean, that financially is still okay. I mean, do we have any kind of cost figures on that? >> We are working on getting a bid package for that out right now, which would be

019renovating those three stories of the the West Wing, which is a light renovation. That's basically uh a little bit of flooring, um painting, new ceilings, new lighting, uh just enough work to get kids out of the partially out of the tent structure and into that portion of the school. Uh with heavier renovations would have been later on in the bond issue. >> Okay. But there and the the heaviest part of it is uh putting the fax lab back in that portion of the building which is a lot of case work and plumbing. >> But we want to build that space into it current in this phase. We feel like we can get that done in order for get the kids back in there. Then they don't have to continue to keep moving around. So that

020was part of it. >> Yeah. Well, one of my goals is still to get out of Flex TC. >> Correct. and get back to a much more permanent structure for classrooms. So that's why I was asking that that's been our focus as well try to get out of that lease obligation that we have there and get that's basically that's the goal to get out of that and then also to still be hitting our timelines. You know we we have summers to work with. I mean, obviously we can move kids into spaces uh in September, October, whatever, but it's not ideal. So, we're trying to group work so we can get in there, get that work out, move in, then they don't have to be messed with for the semester. So, >> so when you come

021up with a bid package with a couple weeks, I mean, by May, we may be ready by the end of May, we may be ready to go on that. That package is supposed to be out next Tuesday and but it's uh May the 7th with the uh anticipation that we would come to you guys on the 13th with um motion for approval. >> Very good. >> And that would house not all but some of the classrooms that are in the tent. >> Correct. >> Is it feasible to demolish the condemned parts that are going to be torn down anyway? And do you have a number of them? that is um that is part of the bid package that is coming out uh next week. And right now the plan is to make that a two-phase

022process uh with the the first phase being this summer, which would be the 2003 300 wing in the gymnasium. Again, we're trying to get that work completed over the summer while the the buildings are not occupied. there's not a lot of traffic on campus because it's a lot of heavy equipment involved in that. Uh and we're estimating depending on which phase you're looking at somewhere between uh 250 450,000 for that demo. >> And that's removing debris. >> Removing debris, hauling it off, u getting it back filled and and back to new site >> and closing up the >> Yep. Correct. temporary partitions of what's has to remain. what had been done in that south wing last fall already. >> We uh we renovated the existing science classrooms and the music choir rooms uh new flooring,

023paint, ceilings. We temporared the HBAC systems. We instead of replacing them, we got some components to limp them along, uh, we replaced the the roofs in those areas. Uh, we relocated the fire alarm system back into that area. Uh, we did some, uh, mold mitigation, uh, duct cleaning, asbestous demolition. Um, believe that's pretty much the gist of it. So, I don't figure out where to start here, but in your your guys's opinion, do you feel like there's some ways that we can engineer, value engineer this, I guess we could call it, that we could shave some money off the total project And I mean, we want to keep as much as we as we can. I mean, I think that all the pieces we had were important. The voter said no. I think we got

024to go back to the voter and ask for money again, but I think we have to figure out what's right to go to the voter with. I hate to see any piece of it leave. I mean, I think all of it was important myself. Uh, but I don't know. I'm not saying you didn't do your job, but we're we're at a tough time here and we got to try to figure out what what we can do that we can get the most bang for our taxpayers dollar so that we can go back to them and ask. >> Absolutely. Yeah. We we have not had uh much time obviously to try to to dig into these things. Um, but we have had some discussions with the school leadership. We're going to continue to have those. We

025have more meetings uh this week, tomorrow when we're here still um to try to start shaking that out. Um really we want to make sure that we have a venue uh that we can house a large event in it. You know, we we know we've got a multi-purpose space and we've got a gymnasium. two the two biggest spaces volumes we have in this building. So you I think we're going to take a hard look at those um and see how each of those function different you know we've all had probably lots of events in a gymnasium and you're sitting there thinking boy I wish I had a multi-use space that was kind of more geared towards this event and obviously you can't do athletics in a multi-purpose space otherwise you end up with the gym

026that you're using as a space. Well, so we really need to kind of dig into that. But I do think there is some areas where we can make some square footage reductions in those. Um, but I mean, we're going to need to we're going to need to look at a lot of options here and see what we can have. We've talked about it before about how this building's been built in multiple phases over all these years. some of the column lines and the way it's been built is a one big limiting factor for we just can't arbitrarily kind of go in and say we we need to remove this uh this area might not be right where we want to remove it. So we have to remove a little more because that's where it was

027built. Um so we need to take a good hard look at what we can do on the the demolition part of it. Um you know we're trying to keep like I said we we're trying to keep a couple sections of this building. There's still as uh Colin mentioned the 2003 the gym lots of questions about uh the area C we call which is the library fe piece just a lot of concerns with that trying to maybe try to save that portion or not. Um I'll leave my opinion where it is for now. the the part where the science rooms are. Again, there's um the way that was built, it was so purpose built for that that the geometry of that's really tough to work with, but we're going to take a close look at that

028piece of it. So, we're going to we're going to need to just explore what we can do to try to shrink some of the square footages up. Um obviously I think there's been some discussions about um as you mentioned the corners of buildings and heights and elevation changes of buildings. Um you know we can still study some of that but I don't see big moves in those is going to move the needle on the cost. Um you know we're going to still continue to develop the exterior. you haven't gotten into a lot of the detail about all of the uh construction of those exterior walls, where windows are, what sizes those windows are, uh those types of things, you know. So, there's you we're going to look at all those. I mean, we've always took

029this pride and practicality. We take that to heart in every decision we make. And as we continue to develop the details and the design, you know, we know we're going to have to look for spaces where we can kind of work towards a smaller solution but still maintain the integrity of what we need to get out of that space because the end of the day this building as we talked about is going to be here for a very long time and it needs to function. A lot of this place we put into it. So we we know we got some work to do on that. Uh we want to learn more about what you heard from the community um about why they expressed their their concerns and what what their um what was it that

030maybe made them vote one way or the other. The more we can understand about that, the better we're going to be able to do this exercise that I'm talking about that we need to try to do. So >> I can tell you too that one thing that you have going for you is also going against you. this building is large enough you have a lot of economy of scale with the square footage which brings the pricing down. But the only way you're going to cut money is cut square footage. Because I can tell you we're as we're still working through the budgeting process with what work we've done with SAP, a lot of the money on these buildings is in the structure itself. And the structure approach that we are uh attempting is from the

031get-go very budget conscious without um jeopardizing uh the longevity of the building. So, we're looking at cold form metal framing and structural steel as opposed to um some economic u issues that we have with u loadbearing masonry and things and and so we're not leaving any stone unturned to look and see what can we do to save cost without jeopardizing the you know this building being around for 100 years. Realistically, a million here, a million there is not going to >> it's insignificant what we're talking about. >> And I think what the voters are saying 15 20 million less is what they're saying. >> You don't even get much for that, are you? >> You're going to have to leave you're going to have to start talking about leaving parts and pieces of what were

032originally going to be removed. And that proposes more challenges as Stephen started to get into. There's a lot of >> It's like rehabing an old house. Where do you stop? >> Yeah. Before you know, you got >> that building on to numerous times. >> What I'm I'm hearing I'm you know that's the number that people are going into being at 30 million. >> They don't realize. >> Yeah. problem is too when you start touching components of these buildings the whole where do you start where do you stop these buildings were built in different eras with in some cases no building code so if you touch it >> you got to update everything >> yeah there's there's things we'll have to do there's there's just no choice I mean from a life safety a accessibility there

033just they have to be done and and a lot of those are probably the most expensive parts and pieces restrooms, stairs, circulation, all those sorts of things. We need to we need to set this building up and and fire areas so that we can control things in this building. We also, you know, we'll be providing all the de that we need. At the same time, we want to eliminate as much as you have. That's a security right now. So you there's a lot of things we we just have to fix. We have to do it right the end of the day. Whatever you do, whatever we do, it's going to be done right. It's going to be here forever. >> What was the square footage of everything? >> The overall 141,000 I believe 141,000. That's

034county renovation. >> Correct. >> Did you have a breakdown on renovation? >> Uh look it up. >> We have been carrying a couple of different values for renovation because know it can swing widely. You know you can go from $175$150 175 you know to $250 right now. depends on what you're doing. Um, if it's the stuff you can touch and feel and see is on the lower end, if it's all in the walls and the plumbing and the floor HVAC and, you know, then that's our driving cost. So So we were carrying two different values for the renovation portions as well as on the new construction side. You know, some spaces are more expensive than other spaces. So, and cost is not only the cost of the price of the product that you specify gets

035installed. It's the impact that it has on him, his schedule getting it done. That's an add real cost on the labor side of it. So, you have to we it's the total cost that we're trying to always pay attention to. Have to jack up. Uh we were in the 36,000 range for renovation and so the difference there would be numbers different on 100 100 to 110,000 new addition that's the current basically taking the science wing northward demolishing So, we talked about pre-engineered metal buildings. That was going to be some space that we could use for classrooms. um to get again to get out of flex tent as we call it. >> So we had um prior to last week we had recently bid out the first two of what would have been three bid packages

036for um that interim pre-engineered metal building. This is what would be your guaranteed max uh price amendment that would be part become part of our contract. And this is for bid package 1 A and 1B. And if you flip through there, there's lots of good information, but there's a bid tabulation for bid package 1A, which was the metal building itself, furnishing, erecting the metal building. And then the second bid package which was 1B which we bid last week was the foundations, the site utilities, the site work and the uh site electric. So, had you choose to award that, that would have put you at about uh committed to about 1.3 million with close to couple hundred,000 in contingency allowances for uh rock and unsuitable soils. So, roughly around a million dollars. The third package, the

037third and final package what would have been or would be would be the interior fit out of that space which would be uh locker room, additional classrooms and you know everything associated with the the framing, the drywall, the light fixtures, HVAC system, plumbing, lockers, doors, hardware where but we went ahead and bid. We got through um this second bid package which was 1B 1 A and 1B uh which gets us to today if you choose to move forward with it. And if we attempted to go this way, continue this path, >> what I mean, what is a realistic timeline? We were originally hoping to get this done by the end of the year, >> right? >> I don't want to say it should have sailed, but um >> we're running out of days. We are

038we are running that end of June. >> You mean the calendar year, not the school year. >> The calendar year. >> Calendar year. >> Again, trying to get out of the flexc structure, which I believe is uh at least February. I think that's the clock that we're ultimately working against. But again, as Stephen mentioned earlier, we don't like to move kids in the middle of the semester. So, we were looking for the end of the calendar year. So, if your staff had enough time to move furniture and uh the kids come back beginning of the year, they could start in that space. >> How many classrooms was it going to be? >> 12, I think. Is that right? >> Six. We have some some of that space remains a shelf space now where we've got

039we've left out a portion of a slab for future athletic purposes. So, I I think that there's some other space that we've talked about recently in the elementary school that we could possibly have have those classrooms moved to. Have you all looked at that? We've just really been some early discussions about that opportunity that might be there. So, but from a design, construction, egress, whether or not there's any of those components that that need to be done. I don't believe there really is much, but you know, there could be something that we need to do to to provide some separation. I don't know that, but we haven't had. But we have that's what we've been trying to do is just uh identify cases to try to get the rest of the needs to get out

040of that facility. That would be high school there. >> Yeah. So, it's not it's far from ideal, >> but it was just another idea that I heard. >> Where where's everybody? I know this is maybe Mr. Shaper, chime in here. Where where is what's the plan? Where are the kids going? Good question, right? But like what um >> Well, Dan, since you asked, like what are you using in the high school? I know the old senior high is in use. Um, I mean the old barn, is that going to be classrooms next year? What where what are we doing? >> Literally the conversations I was having all day yesterday and today is working on what makes the most sense for the most students and the most staff. Um, the the big kind of guiding thought.

041We did this uh kind of let the high schoolers fall wherever they need to in the middle school, elementary, old, senior high um fifth grade area. That was six weeks to finish out the school year. And I'm still incredibly proud and grateful that we had the opportunity to do that way. But there is a a a real big difference between finishing out 6 weeks in the spring just to get it done. We can make anything worth 6 weeks and potentially two to three years of this is your life. So, um while I can say yeah, we we can find spots to to drop these classes um without uh the manufactured sorry. We call it steel again. It's just a lot easier to go by that way without building steel again. Um what that looks like

042where it's going to happen. It's too soon to say um because there there's a lot of factors and a lot of people are going to be affected by that. Um, and I don't take that kind of decision lightly because you're talking every 48 minutes kids are changing classes. And if I'm sending kids from the the high old senior high to the elementary building, I just chewed up about 8 to 10 minutes uh where the hall passing time rather than the four minutes that we're currently using. Um, so you go over the course of a week, if we're at 6 minutes to hall passing every hour, that's 48 minutes a day. 5 hours, what was that? Uh, 240 minutes. We just lost four hours of instructional time in one week. That's a half a day of

043class every week that we're losing. 16 weeks in here. That's 64. It's it's a lot. It adds up quickly. Um so with that said, the whole reason I I'm I'm rambling on you bit here is um it's it's it sounds like a simple thing. Hey, you need six classes. It's a complex problem. Right now, we are looking Sorry, Dan. We are looking at the fifth grade building a little bit. the old uh the old um barn down there that's currently housing the entirety of the maintenance department. So, we would have to find a place for them to fall elsewhere. Uh the weight room is currently been displaced there down there in the tier nasium. So, we would be looking at a new place for them. Um we just started having conversations today with the administration

044at the elementary school to see if there were spots where we might be able to uh use some of their classes. Um they were very open and gracious to offer those up again on this one end. I think they call their e hallway right under the bell tower. So not as much intermingling with the elementary school students and on this far close side. But again, we're not talking about 6 weeks in spring. We're talking three years. That's when it's 10° outside and sleeping sideways. That's when it's ice and snow and the whole nine yards. And we can say, "Hey, I used to walk uphill in the snow both ways to school." But the truth of the matter is it's every 48 minutes for 168 school days every year for the next three years for those

045kids. So I I don't know the exact the exact answer yet, but we are looking at every single possible location. >> Mr. Schaefer, in your opinion, the steely dan as you call it, I think that's a nice term. Um it's the best option if we can afford it as far as Speaking >> semi-erminate >> speaking um >> temporary >> personally my personal opinion is is that I I really hate to let go of Steelely Dan um because it's a nice it's our temporary interim fix that works well but it's also an investment in the long term. However, if we're going sinking money into into Steel Van to the tune of of about $3 million on the front end helps us to maintain some of those funds for a better long-term solution for the new high

046school, I'm I'm all for that. I would rather keep more of the long-term instructional and academic spaces in the new high school and come up with a a less perfect solution in the intro. Every dollar we sink into these interim fixes is a dollar that comes off of our permanent solution. And that's something that I mean you keep that in the back of your head every time. I do anyway. And so if that means okay, we're going to have to do a little bit more walking. We're have to do some things that are are not ideal and the kids and the staff are going to have to deal with that. Well, that's what the voters have asked for is find a way to make it work. And I would rather do that than cut away

047some of these instructional spaces that kids are going to need 30, 40, 50 years from now. Thank you. Yeah. So, that's another piece of our discussion in August. We had prop kids and we thought that we were going to build a brand new metal building to buy time on the construction. It's not built in, but we got to try to stretch the insurance money as long as we can. How do we want to proceed there? >> Well, if the odds, if the building costs three, how many more classrooms does an extra million? >> I'm sure, Mr. Sh. >> Is that a >> I'm sure. Is that a Colin question? >> Well, if if you're asking me, the dilemma you have there is real estate. >> You just don't have >> the real estate to do

048it unless you converted that shell space into classrooms. >> Shell space. There's a portion of that building that is shelled out um for future whatever you end up using it for in the future. >> So you're saying that the engineered metal building in the bid package is large enough to house more classrooms, but it's not in the bid to finish them out at this point. >> Yeah. Which we haven't done any of those yet. So is that what we can end up with was another five or six? >> I think we can fit six. um fairly sized classrooms of 650 to 900 square feet in this shell and that's what we're planning for this package that's planning on going out next week for an interim school. Then there will be a future package down the

049road to convert those classrooms to an athletic use. We're thinking that it would be an athletic training indoor athletic training area where those classrooms would be demolished and go back with an athletic turf and fitted out for batting cages. That would be in the future. So, I guess if I'm right, Kevin, what you were asking is what kind of square footage would have to be added to this building >> to add go to six from six classrooms to 8 or 10. Is that what you were asking? >> Right. But they already answered it. >> Okay. Sheld out shelters there. >> It's the cost of putting in the classroom. >> Okay. >> What percent of his classrooms? It's only like 75% of it classrooms. >> Restrooms and locker room space. >> So the northern end of

050the building is permanent locker rooms for the soccer teams, both male and female and the football team. Then we have restrooms that are going to serve double duty uh in the northwest corner that will serve as restrooms for the classrooms while it's a classroom space for phase one. And then during game days when the field is being used, it will be open to the public for public use for restrooms during the game day. And then the southern portion of the building, we're preserving two classrooms that will be permanent classrooms. And then we have a partition wall and we have four additional classrooms that are below that partition wall that are temporary temporary classrooms for the time need. And then those four classrooms will be renovated to a weight training, a athletic training, a batting cage,

051some sort of athletic indoor athletic training facility is the the current plan. >> So all that makes up a 10,000 square foot building that barely fits where we have it on the end. >> It's 100,000. >> No, 10,000. Sorry. That's right off the hill from the football field, right? Parking lot. >> Yes. Yes, sir. >> It's in the the east east end zone in the flat grassy area behind east end zone. >> Oh, I thought it was down. >> We had talked about that spot, but for lots of various reasons, we moved it up on top of the hill. So, the long-term solution was better on top of the hill. >> So, right out the door. Yeah. So if I if I could paraphrase the pre-engineered u discussion from my point of view um it's

052really a def this decision of as Mr. Schaefer pointed out of dollars spent now on interim facilities from funds that um are coming from recovery funds not from tax funds that would then take away potential renovation money from the high school. So, it's really a question to the board of do you want to make that investment now to get students that into a new pre-engineered building or do you want to not make that investment now and find another way to put children in hard uh temporary facilities either at the maintenance barn, at the elementary school, or some other solution we have not discovered yet. That's really the ask that we're we're asking tonight is do we go ahead and bid that project out, build a new facility or do we find another way and not

053spend as much money to put them somewhere else? >> You're asking we are giving you the go-ahhead to bid or I mean >> right? >> Yeah. >> Yes, that's the question. >> So that's not the go ahead to build it. That's the go ahead to bid. Um yes. Okay. >> Right. You would not be committing to actually building it. That would that we would get column would get his back. He would compile all those. He would present a price that you would have to approve at that point to then cut them to go ahead and build it. But what we would want to do though is put that project out to bid if there is not a good sense that you're going to follow through with that. We don't want to put properties out there

054for bid. People spend like a lot of their time on it. It cost them money to put bids together and then for that to happen and then and then if they start to sense that, well, I wonder if they're going to do this on the next one and the next one. So, we don't want to do that. So, really it would be just decision time. Do we do we put it out to bid and if they come in on the dollar values that we feel are fair and they're within the range we've been talking about then the assumption would be that yes we're going to follow through on that and get that project through. Well, I would not want to approve it tonight myself since this is actually the first description I've heard of it.

055That is the >> very tough >> these bid packages that you have here and in front of you 1 A and one B. Uh if you don't if you table that that's fine. You can revisit it. um those I can hold those prices for 30 days uh sometimes longer. So I'm you're well within your right to do that. The caveat being with this metal building we're trying to get out of the tent and >> it shouldn't it shouldn't take 30 days to get it familiar with it. It just it would take a meeting or two. >> So the the cost for the building, I mean, you said you're going to go bid it. So I'm assuming that is like a a design cost. That's not a hard number what you all as architects think it

056will cost, correct? Sorry, new here. >> No, that's fine. I mean, yeah, we work with with Kyle Brock Miller and they resolve. That's that's the that's the benefit of a CM approach to it. Um, we've been working through the design back and forth through all of that. Um, talking with the providers that are going to provide parts and pieces to this building to get those prices honed in. And I know Colin, you guys have put I think some estimated cost for that. >> Now, these bids that are in front of us here, they'll actually have a GMP amendment. >> If you accepted those tonight, that's the cost. >> Okay? >> That's two two of the three pieces of the puzzle we're talking about, >> right? And the reason that we broke this up into pieces

057because we're trying to fast track the construction of it to get a leg up on getting the the building for instance has a lead time of 16 weeks. So that's why we bid that package first because we want to get it on order giving the design team more time to finish their design on interior shell and build out. There's also three times with relocating utilities. If you're if you were to do this, part of this work that's in this bid package, the cost is not in there, but I have it uh here with me tonight is uh with citizens. They have power that has to be relocated uh to fit this building where it's supposed to go. So, there's some coordination and time that that's going to take as well. So, I just want to

058make sure that you know when we're talking about bidding, but these pieces here are >> that is a firm cause >> and this is good for 30 days. >> Uh yes, push come to sh >> and you took them last week, right? >> Yeah. The first one was a week before that I believe 1A was and this one B was last week. So, yes, >> but I think everybody understands the situation that you're in and they're all team players and if they can as long as they can hold their material pricing, they will. >> Sure. >> It's pretty volatile right now. So, obviously I made it. This is a it's going to be a long deal and we probably have more meetings, but I think step one is we got to figure out where we're

059going to put the students as quickly as possible. And step two, you know, do we do we try to go back and survey the the taxpayers again and and try to find the level that they'll that they will meet us at? And and what what's your guys opinion on that? Where should we go next? the survey, right? I mean, we we felt like we put it out pretty good. Obviously, we didn't get enough. It's I mean, I I think we should do a survey again for sure. Um I don't know if it was in the paper or not, but I think it should be in the paper. I think we should have a QR code in that paper that people can scan. I also think the district should put a a direct inward dialing phone

060number on there that goes through a voicemail only. So you can hit your less tech savvy people as well. So you're doing a survey on the computer. You may not get um >> I think I know it was in the paper. You help me with that. I know it was in the paper. Was there a QR code? Do you recall? >> There was. >> I I don't recall. >> We also provided paper copies, >> right? Then you got to come and get it. I think if you had a phone number, which >> believe me, there's plenty of this is easy to do. >> Okay. Um and um somebody would have to check that voicemail or you can have it forward to somebody's email um to where you could get a wider variety than what we

061had last time. >> Sure. >> That's just my opinion. >> I agree. I I mean >> the deadline to make the August ballot if we want to put it back on that ballot is May 26th. Uh, so this work's got to be done pretty quickly and it's going to take several attempts. Um, if a survey is what the board thinks we ought to do, I think we need to start putting it together. I mean, I don't know how else we would definitively be able to say except for what we've heard in the community. >> Yeah. And I mean, I people that are coming talking to me are telling me one thing. They're telling, you know, >> right, >> who am I hearing? I mean, I'm hearing 10 people. So, I think the survey is the

062best, but we got to try to reach I think we get the most reach we can >> I think response on mail. to hire professional services also to do the phone surveys where a company will call individuals and ask them questions and record their responses. >> Any idea on the cost? >> Mike had proposed that at one time to the board. I don't know if you put a cost out. Do you all recall? Do you remember Mike Wright speaking about that as an option? >> I remember him talking about it, but I don't remember the cost. For some reason, I was thinking there was a timeline. Did it take him longer? Anybody recall that Jamie Glennon, do you recall? Was it a long time or something to do that? >> He acted like an impressed

063timing we had. He was worried that they wouldn't have time to get it together. I think >> there's a cost to >> I can't remember. >> He thought the results were invaluable. But >> I mean, I think we need some some feedback. I mean, when you talk to passionate people, I I was floorboarded by how many people came to me last week and said, "Put it out exactly like you did." That failed that kind of floorboarded me. But I heard that a lot. Um, I think we need to push getting information out on it a lot more than what we did. I think it's going to be a dis a disadvantage just like the first time asking asking what they're willing to how much they want to pay when they don't know what they're getting.

064>> Sure. >> I I think that was a big problem the first time. I'm not arguing with any of it. I'm just trying to figure out where to go because again, if we want it on the August ballot, it has to be there by May 26. >> Well, we could get this survey sent out quickly. We can start reviewing it in two weeks. >> Yeah, >> that makes what we did last night. >> It was probably longer than that. >> Not bad. Yeah, it was out for quite a while. >> Maybe then we could see, >> but I think right now we have a lot of traction. We have a lot of people looking to see what we're doing. So, if we get a survey out, we might get a lot of responses really quick.

065I'm not sure. Um, the survey I would assume you wanted like we had last time multiple choice kind of thing. Um, what what number would you support if you were in support of a new tax? I think if you put no, you weren't in support of a new tax. It just skipped the next question altogether. Is that correct? >> I'll tell you what that was all about. >> I think we should have a maybe we did, but a spot on there to click no. Tell us why >> we did. Okay. Okay, >> Mr. Ford probably telling me more about it than I remember, but >> you had comments section on that too. Lots of comments. That was kind of >> Yeah, >> just tell you from when I fill out surveys, there's very solid comments,

066>> right? But this one had a lot of them. >> I'm going to check the boxes and turn it in and move on. Just Sorry, Jamie. >> I know that people complain because we didn't mail something out. Could you mail it and kill two birds with one include the QR code and a form that could be filled out? They could either turn it in as a piece of paper. They could fill out the QR code or >> you know what I'm saying? >> Yeah. >> I mean, you still put the paper. The problem with anything you mail out, they'll have to be individually numbered because otherwise you can make copies. O other than that you can kill I mean people can do it electronically then or they can turn it in >> or put a

067number on there. >> I mean >> you can get it out to everybody and then everybody can't say they didn't hear >> or didn't have an opportunity. >> I I don't Yeah, >> it's just there's a cost involved with that. >> I like your idea of having the phone line open too because like you said, I think there are some people that will do that. >> I think numbering kind of identifying address number keeps it from being anonymous. >> Correct. >> A single IP address you enter. >> Yeah. Without subpoena internet service provider, you're not going to know who that is. >> We didn't want to know who it was, but we did have someone who attempted to >> Okay. if as part of that survey, I mean, the more information we could put about,

068you know, Yukon said, I've heard it several times, if we could put out some information, if we could put out this square footage of a building, housing a performing arts center, a gym, 38 classrooms. We can put those types of numbers together to tell them what they're they're accepting 39 cents on or whatever and then have a this is just thinking out loud and then have another option that says okay if we leave the performing arts center off and we just get the 36 classrooms and the gymnasium it's going to cost you this much. >> We're probably not going to know that. that's going to be challenging to put together quickly. >> We have historical data on buildings like that. Uh but to your point there there's not a lot of time >> to and

069I I have to me mention also um back before this ballot was voted on our goal was the way this was phased was to get you out of the tent. And the second level of priority that I saw was you have no place to play basketball. And what we were going to try and do was start that project this summer and finish it before um the following year's basketball season. So there's also that looming issue that needs to be addressed. So, I think you and I talked briefly on Friday about the possibility of a pre-engineered metal gym. Uh, if we had these classroom spaces and we could do that as pretty as we could. Is that how quick? I mean, that's not going to be fast. >> It's not going to be fast. And it's

070and does it lend itself to be u cost efficient? Yes. But from a timing standpoint there we were hoping that you would only have to have one more basketball season not on campus. And so currently that is going to be more than one year. Yeah. >> So, where do we go? I see. >> I would say meeting with meeting and getting seeing what's members. >> We need to try to set up another work session. That's kind thinking in my mind is we need to set up another work session >> cuz until we have some kind of I don't mean concrete but some kind of ballpark numbers so that people know what >> Yeah. Stephen you said you're going to be here tomorrow. You're going to dig into some areas around campus and things. >> Yeah.

071We have pre reoccurring meetings with what we call building committee. So which is a leadership group just to continue to talk about the project. We've been having those meetings regularly. And then also tomorrow we're we're going to have a meeting with the city's city of Fville just to talk to their building department, make sure we're on the same page as far as life safety building, those sorts of things. But yeah, we'll be building. Um, if we were to schedule another work session meeting for next Wednesday, >> be the 22nd. >> Okay, that was that meeting with Mike Greg. >> We don't need to meet with Mike Greg. We don't have any money to to sign and sell on. >> He could come. >> I mean, he could make it >> somewhere along the line. going

072to have to get input from him. >> Yes. >> At the same time. >> Yes. And we can do that yet next week and try to incorporate that into the work session. But I think that original date with Mike was to sell bonds and and sign paperwork because we were passing. >> Okay. >> We're going to have to know both. >> Agree. So, do we want to schedule and I think that was the 21st. >> It's Tuesday the 21st. >> Do we want to schedule that into a work session with Stephen? hopefully Stephen, Colin, and Mike >> to dig into the financing in the building and what can we do to work with. >> In the meantime, we can start working on the new survey and hopefully may possibly even approve that for release on

073that night. That reasonable get it out next week. >> Do we want to ask the community right now? We don't need numbers for about to say why they said no. >> Sure. >> So would you how would you solicit that question and how would you get the get the responses and organize it? you're an IT guy. You got a better idea than I do. >> You know, that's that's why I'm saying yes, I agree with you. >> And and I've been out asking I'm sure a lot of people have been out talking, like I said, trying to figure out what the feel for the community was. Um I'm all for Yeah. Let's reach out to you and say, "Hey, to those that voted, no, what was the breaking point for you so that we can

074address that in a future agenda, but I don't know I don't know what the correct answer to get that question out and quantify the results." This week we've had a couple of community forums, community sessions where it's been open where we've had lots of opportunities after kind of a more formal presentation, but to meet talk to folks as they were there and the overwhelming majority of the folks that were coming to those events, talking to the group of us, there was several of us over on the side and we really heard not a lot of the negative about it. They really were telling us what positives and what they liked about them and where they were on that range of things to do and that was what kind of got us to the point where

075we are today with the solution was based on those two community sessions that we had. So I agree we have to figure out a way to try to extract that information from people as to why they voted the way they did. Um, we I think we know a lot about why the people have voted in favor of it because they're probably the same comments and things you've already heard a couple times. Uh, it's trying to extract that other piece of information and what what was what was it? Was it just a maybe something was unclear? They didn't know what was in what was out. Um, I think the ask was set a dollar value. those dollar values were established based on what we had calculated that we needed to do the plans that we've been

076presenting to the board up and down. Um, so it wasn't just we had some plans, we had number and they didn't align. There was there was alignment that was there. That was the target. So I agree. We got to find out. We have to listen to what the the public has said. They're going to set because it's it's this project is going to need funding for it and we've got to get kids back in classroom spaces and we don't have a lot of time to do it. Um, so it's unfortunate. Yeah, I don't want to feel like you're rushed, but there is a sense of urgency that we have to make make these decisions. So I don't know how we get how we get the information from you. What you want to tell us what

077was your concern? I don't know how that works, but that's important because because we can't keep four months alone. we end up putting a project out and still for whatever reason they decide they don't like that that solution either. You just like throw darts in the dart board. We just it's just taking time away to get kids back in the classroom. >> If we put another survey out, can we put a a question on that survey? Uh, did you vote on the prop kits proposition in in uh in April? >> If so, did you vote yes or no? If you voted no, can you tell us what we need to fix to get your support? >> And I suspect there's going to be some people that are going to say, "I'm not supporting a new

078tax regardless." >> Right? And that's their choice. I understand that. Maybe that would be a way to get those suggestions of, hey, the project's too big or we didn't know anything about it or we needed to know about FEMA money. We need maybe that would be a way to extract some information from the public as the people that said no. Was there a hot button item that made them say no? I think we could build a survey conditionally >> because I mean you had one of those you had some of those questions in the last one that if you marked yes it took you here and if you >> Yes. >> We could do that. Correct. >> Yes. >> Would that that would help get where where you were talking about too. >> Right. >>

079We could starting point >> we could collect some information on why the nose were nosed. that would help us polish our plan and come back with an answer that fits that better. >> And if we actually decide and come up with how we want to survey, would you have the time to take care of it? >> Sure. I can definitely be involved as we need to bear with >> much more familiar with it than I am. Sure. have like a >> I know it's a very generalized question and there's no comparing exact school to school because every community and every school's different but is there a way where we could create a comparable what what what's a new high school cost to build >> I can answer that. Yes, we've prepared some numbers to go

080over with the building committee tomorrow looking at some recent projects. Um, >> so what's some of the I mean I know I'm kind of putting you on the spot, but like what's what's an average new construction in high school >> that would be comparable in square feet and what we're thinking >> bring up the you're presenting actual numbers I could present. >> There's just a question that I think would be valuable to the community. Do you all agree? Um >> Just a range. I mean I know every school's different. >> You had some numbers for us like that. >> Yeah. So we have we have five have one two three four five six middle school and high schools um that have bid in the last two to three years. And the average dollar per square

081footage is $363. And I believe we were budgeting right around 380 to 400 for our our project, giving ourselves a little bit of of cushion and contingency. Um, and so we budgeted anywhere from 250 foot for like a storage room that's new construction all the way up to 500 ft for a the multi-purpose uh room that have more AV and theatrical components that drive up the cost. So that's new construction. renovation. We have 1 2 3 4 5 6 7 eight comparables of varying sizes from 4,000 actually 1,600 ft. A very small renovation. 4,000 ft² 7,000 36,000 ft is probably the most accurate to your scale and that was at $175 a square foot. And we were budgeting right around 150 to 200 depending on the level of mechanical, electrical, and HBAC interventions we would

082need to do in those existing spaces. And Colin, those a lot of those numbers came from Colin's group. We looked at our historical data as well. and we feel that we're really on par for modern 2026 numbers taking into account inflation COVID prices increases um cost some some costs pre-COVID to now are 50% higher and that's just the reality of the world right now um so it's a bit shocking when you look at at your previous projects that were funded under Prop Kids because those were pre-COVID they were bid out right before everything went sideways and so um you have to take that into account inflation and and all those different factors in a very short amount of time. It throws off the perspective quite quite a bit. But and my preferences, but I think

083Colin, you showed us a bunch of your numbers when we talked about different building styles and schools that you would build. if if it came back in the survey that the voter was concerned about price per square foot or whatever. If we could then educate them on the amount of square foot we're building and here's a school. Here's all these schools that have recently been built about this square footage. This is where we're coming up with our price. We're not just pulling out of a hat. We're using real data of square footage of schools, recent construction. We could maybe put that together as an educational piece. Does that does that seem like it would be helpful to two people? >> I think the educational pieces will make a huge difference. >> Yeah, I think I

084think going forward like you know these work sessions having work sessions and I think having a work session with the uh political action committee that we can answer their questions and we can make sure that everybody's clear on everything so that when we're educating them we're all educating them the right way the same way. Not that they did anything incorrectly but just trying to get as much quality information out there as possible. Right. would probably help us a lot then if we could get in on the building committee meetings. Some of us or whoever keeps us keeps us familiar with what's going on on that end. hard parts fitting it into the work schedule. So I guess next step is we'll we will uh start working on generating a survey. We'll have a work session

085next Tuesday the 21st. try to get Stephen and Colin and Mike and the board together and just kind of hash out plans, start talking about release of the survey. Does that sound good to everyone? That's going to leave us with one month to create a ballot initiative. So, it's going to be quick, but I really think that we need to stay on this. I think we need to back on the August ballot. But but we need to try to do it in a way that we can be assure, you know, feel confident that it would pass, >> right? >> Because we want to keep going. We want to get these kids in school. I do have just before we get out of here. Uh again, back to the the 1970 and West Wing project where

086we're trying to do the the light ra to get the kids in there so we get that work done this summer. Those documents are getting wrapped up basically as we speak this week. And the intent was to try to get those put out on the street and get those prices for that. You know, there's I think every scenario we we've ran with through these design through these months of design has had that wing staying as part of the part of the solution. Can we go ahead and still put that package out the bid? That's something that you all would consider trying to get that project and award that because that opens up the ability to get quite a few spaces. Yes, I think that's something we don't we you know that was a plan anyway

087and that gets us kids back in in real classrooms that could be permanent. I mean >> obviously we could renovate them at some point but I'm personally on board with trying to get that done. >> So we we'll continue down that path then and get it >> because that was the section of the building that was structurally fine and good to go. We just need to >> correct >> get it uh back to classroom worthy >> and we as part of that package we're taking advantage of that to include some demolition of the structurally unstable uh dangerous portions of the building. So if we feel that that's okay to go ahead and get those taken down this summer of 2026 to get those out of the way. We would include that in that package as

088well. >> Is it a separate part of the bid? It will be broken out separately. >> Broken out. Okay. >> And and again, the other backing into it, if you we bid this on the 7th and you can't award it on the 13th, we can get all this done before the start of next school year, which is what we really need to do. >> But this would come and the way it was asked, this would come in as a renovation project bid and a demolition bid. We could approve one or the other. >> Correct. Okay. Do we need a formal motion to allow that to happen? >> Kevin, go ahead. >> Right. >> The board left the bid package for the south wing and for the demolition. I don't know if that's >> bid package

0892A. >> All right. >> Interum school renovations and mass. >> That's what I said. 2A. Yeah. So, you've made a motion. Yes. And >> demolition's a different package. >> Same bid package, but the pricing will be broken out. >> Okay. Second. All those in favor of Kevin's motion. All right. Go ahead and bid that. >> Okay. Let's bid that piece out. See, I think that's important. That's important. Mark making their right moves. Uh the next piece on here, the geotech proposal high school. >> I did get uh three geotechnical proposals uh for the high school project. Uh one from Hulcom Engineering, one from SEI and one from PSI. And again, just like any other project, this gives us uh information that we will need at some point for design of the foundations of whatever you

090are going to do around that high school. So, I would probably recommend that you go ahead and do this from a timing standpoint. Um because even if you do a scaled down version of what we had propose proposed under crop kids originally, you're still going to want to have this information. And this is information that tells us do you have unsuitable soils which is fat clay or undocumented fill. What left what depth of rock do you have and the structural engineers use this to design the foundations and also gives us an idea on where we need to run utilities and so on so forth. So, is this done on a grid pattern so that you have >> There are 11 borings that were predetermined around the vicinity of where these additions were going to go.

091>> So, no matter where it gets shuffled, there should be a boring to go off of. >> Yes. >> In the future. And ideally the information would be uniform but that is >> not usually to answer your answer your question directly. We we used the existing design of the high school and where there's not a building right now and there's going to be a new building and there is availability for a rig to get out there and drill a hole. Ask for a boring. Now is our design going to stay the same? We don't know yet. So if our design changes, yes, we may need to ask for additional borings down in the future because this hillside has so many layers to it. There could be rock on one layer and no rock on the

092other layer and we'll be making presumptions if we didn't have a boring in that that that area. So those 11 borings cover our basis of the current design. The changes we will have to ask for additional borings. So, Hulum Engineering U is who was the uh low proposal. That's also who has who has done the work out here in the past. Um their amount was $10,385, which is about $2,000 lower than the second proposal, which is about $2,000 lower than the third proposal. But you're recommending that even without a prop kids and a plan to rebuild that we go ahead and get this done because that's one step that we would save in the future. Yes. >> And you know, in line with that too, we're also proceeding with uh doing some utility locates around

093the high school so that if and when you guys do decide to move forward with a plan, we've got the jump on some things that we know are going to need be needed regardless. >> Need a motion. If we had to come back, let's say we did a redesign and Justin said there's a possibility we'd have to come back and drill another hole. Uh what kind of co I mean I'm assuming that they're going to bring the rig in and you're paying x amount to bring it in and then so much per hole. I'll give you they have a breakdown on here and on this proposal their mobilization cost is $1,000 and they're $22 a foot. >> Okay. >> So you got >> So you're not talking about a giant additional expense. >> Yeah. The

094bulk of it will be >> what are once we see the results these 11 holes >> how consistent any consistency or pattern? Yeah. >> Okay. I move that the board approve the geotech proposal from >> Olam. >> All those in favor >> I all right good to go with that one com. >> Thank you. >> Any more discussion on where we go from here? >> I can see you have something. I can just give you just real quick update. Um, you know, we're continuing to to work on the FEMA front. You know, try to keep that ball rolling. As you know, they've been uh kind of on hold with the federal funding. They're starting to come back now, but either way, we've had some pretty productive discussions with them recently. We went through their DDP

095report, which is the support they generate from their site visits. And uh we we flagged quite a few items on their list from our perspective that were uh things that should have been on the list or we didn't understand how they had written them up on the list. So we did that. We wrote that we shipped all those things back to them. You know, we prepared our documentation as far as what the cost is uh for this analysis for this 50% rule. Um so we've we've done that. We've done that a couple times. Uh the team hunted it back to us for first time. I had some questions and it related back to this DVD report that's in my opinion need to be updated. So had some good conversations with them. We've sent them uh

096our comments back. Uh they're going to redo their GDD report and they they're going to do so so that it's in alignment with our cost estimate on the damages. So that's positive. So we'll see how long that takes them to kind of work back through that. That should should be uh in good position relative to this 50% rule, but we'll see where that goes. We're continuing to do that on that end of it. Uh there was a recent opportunity that was brought to Dr. Jones about a grant. So, uh it's tied to your hazard mitigation plan. So, they're requesting an NLI. They're saying, "Hey, you guys might be a candidate for this." Uh there's no cost to putting an NLI together, and we'll help the school district do that. put that put that data together

097and fill that form out and get it sent in. I said there's no obligation from you all on a cost cost side of it for services to get things sent in or anything with the brick grant. Uh they'll review that and at some point if they deem your application to be the one they pick for the grant for a grant, then they'll notify you and then at that point you'll have that discussion with them and you'll say, "Yay, yes, we're going to do that. We won't want to pursue that." But it's just it's much like for the other FEMA grant opportunities. Uh generally they cover 75% of the eligible cost for whatever that might be. So um we're going to continue to pursue that. >> So that's specific to um we participated as a school

098district two years ago in the Perry County hazard mitigation planning and we wrote in that the potential for a storm strong structure. Um, we also put in generators in case power goes out Perry Countywide, we can still operate for a period of time, additional radio, handheld radios, and um, a few other smaller things, a radio repeater tire, a weather um, notification system. So, a few other things. So what we because of the tornado hitting Perry County now it just recently opened up and said yes these people who participated in this plan can apply for this if we accept it but you first have to submit a notice of your interest. So an NOI letter needs to be written for the possibility of us using some stormtype strong structure in this building process. So we've asked

099Stephen and his team and Toth Engineering to assist with that language in that letter that also occurred. Tooth engineering utilize we utilized them back in 2017 with the previous FEMA structures that were built. So we will submit that letter with their assistance. They will go through everybody's letters. we will be notified if we are invited to apply and that's when we would come to the board and ask for your approval or if we want to pursue it or not because it would be a matching grant and it's like the other FEMA like you said it's 7525 match our thoughts are that it might help with some portion of this high school they're going to go through a process and you may or may not get them can't predict it, you know, when they're going to

100make the decision. So, we really just need to stay the course. But the point is is that, you know, there are opportunities that are coming in and as we see other opportunities for the school district put forwarding in Dr. Jones, you may as well at least keep trying on it's a purple activity over here that may or may not pay off, but >> yeah, absolutely. >> Okay. Any further discussion or are we ready to move on? We are to waste management uh bids. What we typically do when we uh collect bids on services, we will put them side by side for you to do a comparison and we also let the board know for the previous company that we had had been under contract with. So we had two companies bid this one. We are

101currently with waste connections and you can see the bid side by side. Appears to be that public service is being pretty well across. Julie put it side by side and highlight so you all can see the comparison. That's very helpful. Thank you. >> Yeah. And it was I looked at it. It's pretty easy to figure that one out. Have we used Republic in the past? I used it in the shop. Dan, have we had Republic here in the past? >> Not since I've been here, but I did talk to Mr. Burke Bigler that was here before me for 30 something years. And he said that we did use them in the past and he cannot recall any major issues with them. >> So, I use them at work. I don't have any trouble. Yeah, >>

102I did. Well, you just call the lady and she fixes it. >> Motion to approve public services for waste management services. Second. >> All those in favor? I opposed. All right. for public services. Best control. This one doesn't seem real challenging either. That's right. And that's the same out the company that we're using now, the bug guy. >> Yeah. Very, very good person to work with. Motion to approve a bid from the bub guide for pest control services 26 29 years as presented. >> Second. >> All those in favor? >> I post. >> All right. Fire safety systems. >> Dan, how did it compare to our last >> with the fire services? >> For the boats. Um, yeah. That's one thing I didn't look I think it increased a little bit from what I remember

103but it wasn't substantial. >> I can get you that info. >> Weren't there in years past three or four companies that made that as you were? >> Yeah, I was really I was really surprised. Uh the fire safety bid. >> Do you know who we use on that now? Dan >> uh currently >> number >> the the fire is a little bit more or can be a little bit more tricky. There's uh so what I do is I go through the last three years worth of invoices and I put multipliers to all them bids. But even when you do that, um, cents definitely is the lower option. Okay. You know, some of them things on that bid list, like for example, we the last three years, we didn't buy a single brand new fire extinguisher.

104We just put it on there in case we do need them. But, you know, that that information isn't really vital. It's mainly the service charge and the um I'm sorry, what is the uh annual inspections per sandwich? That's like 571 of them in a threeear span. So you take that number and multiply it by 571 and that'll give you a rough idea of what we spent over the last three years. So it kind of changes from year to year depending on, you know, how many services and some get thrown away and reallocated and whatnot. Motion to approve the bid for Sentiles for fire safety system services for the 2629 school years. >> All those in favoring rods and gases. I mean, >> we only had one again, so this is pretty much a no-brainer. Any

105discussion >> again Dan? This is going to be a question that you may not have, but do you know where this aligns to from previous? >> This is this isn't even you. This is >> I'm sorry. >> This is career center. I'm sorry. Motion to approve the bidar gas for welding rods and gases 2017 as presented. >> Second. >> All those favored. All right. Program evaluations. Caleb probably haven't had much time to review those. Any other questions or concerns on those evaluations are on a rotation? We'll try to do two or three every month. We send those out in your packet ahead of time. If you ever have any questions, we we indicate a person that's responsible for those. So that's your contact person. Do you have any questions? And it's something that's moreformational, doesn't

106require approval, but it's to keep you all just kind of in the loop for all of our programs. Just information I think one of the first years we tried to get together before the meeting and have each program come up and do like a present been releasing them in the uh agenda and kind of read it on your own concerns or questions. Okay. Employment opportunities. All right. Uh be very similar to our previous months uh posting there. Uh we do have still have some server openings left for the 202627 school year. Hope to take care of a couple of those in close session this evening here. And u fortune had a couple recently who were offered a contract who have not taken that. So we'll be having some more interviews coming up. the attendance report

107>> uh last month as Kevin was pulping on me. I think it was our correct I think our uh between staff and students we've had an improvement there with our attendance. I've got assistant principal. Thank you Mrs. Little. But I think we're done better as far as students and staff there and our attendance has improved over the last month or so from our free course there. And they do, I say it every time, thanks to our administrators, other folks in the room here. Uh they and teachers getting our kiddos here and uh very very important. They do a great job of that. Trying to make sure they're here. Uh lost class time as well instructional time. They do a great job of trying to get those kiddos in the classroom, on the school bus, things

108like that. So, thank you. >> Times report. >> All right. We have um provided again that consistent report for you all which starts with first the revenues a year to date and also with three prior years at one single glance. We provide that information for everyone so that you can see the local revenue the state revenue and federal revenue where we are year to date so far this so far this school year and in comparison where we were the same date two prior years. So you've got three years worth of data there visually. We also provide that in a format for the numbers. With the numbers, you can see where we were previously, the previous year-to-ate amount, our current year-to-ate amount, and what we have planned to budget as a revenue. You can see it

109kind of tracks the percent of the budget at that point. And again, it's local, state, and federal that we break it out. That next page then flips over to all expenses that we have spent this current school year year to date and those are broken out by salary and benefits, purchase services and supplies and materials. You can see that um where we are currently, where we were this time last year, and where we were this time the year before visually, as well as a breakdown and where we had budgeted, where we're tracking so far towards meeting that budget. We try to do this every single month so you have a comparison of not just this current year budget but you have a comparison to two prior years information as well. So you have some longevity

110and tracking with budget revenue and both expenditures. questions or comments on the financial report. >> Capital outlay is that significantly higher. That's because paying for things with tornado for anything that costs $5,000 or more comes out of capital fund form. >> So that's out budget, not necessarily insurance money, >> right? So, and there was a time um before the insurance money came in that we paid a lot of those bills out of our current budget. That's what a fund balance is for. School district, and this is my opinion, a school district is not supposed to hold up a bunch of money in the bank. You spend the money on students and staff, but you do have to have a reserve for emergencies. And if this year didn't teach us anything, it taught us that it's

111a good thing we had enough setting aside for a while. There's a lot of assumptions people like to take with that fund balance percent. Um, it's an assumption that if you have a 30% fund balance, you can make it through 30% of the school year without any extra revenue coming in. There's some truth to that and there's some complications to that. It's just a general assumption on how you value a fund balance, but it's it's not wise to build it up and let it set money. The money, the revenue is supposed to be used to give and provide what we can for our students. >> But Desi also has a minimum fund balance that they want you to have. >> Desi will intervene fund balance drop down to 4%. They're going to start looking at

112you at about seven and 10. I would not be comfortable that at all. I'm very grateful that the prior year uh when we went through the budget, if you all remember when the auditor came through and gave our budget report, um it was a very strong um budget report. Uh the school board um did a good job as far as managing that budget and we had a very positive um report from the auditor and we were very glad that we went into that storm sitting financially prepared and strong. We should be able to recover from that. So the 2 million was paid out of fund one whereas the >> which one are you referring >> that capital that money and the 300,000 would have been coming out of fund >> previous I think he's right

113here all the four So get transferred over and use fund four, but more had to be transferred than what was budget. >> So yes, you are limited on what you can transfer from fund one over to fund four. The board kind of has has some leeway there on what you want to transfer over. If you need more, you can transfer more, but that brings your fund balance down. This fund balance is just one and two. >> We move around a million dollars here. >> Was any of the insurance money go into fund four or is it in a separate fund? >> The insurance money has to remain in a loss account. That's a wash account and it does not intermingle. But when we have capital outlay because of the storm damage, can we take it

114from that fund then to to pay that take it out of that loss account? >> You take it out of both. You could use your reserves to pay for storm damage, but you also have the insurance money to pay for storm damage. When and if you have a tax levy that goes into your college >> into fund. >> So only a million of it could have been fund one money. The others would have had to been insurance come from the insurance. >> Insurance is not in this capital outlay number that you're pointing to. >> Okay. >> So anything that's $5,000 or more could be in it. So, if you want to stop by, I can show you like the whole ledger of everything that comes through there that breaks that out. That's lumping a whole

115lot of codes together, >> right? >> Because even the buildings, each building has has fun for capital codes that they use as well and departments, anything that's a significant cost is going to land in four. And this report is lumping a whole lot of that together. So I could bring that further out and open that up and let you see more of that broken out. Would that help? >> Since it has to be fun for I wondered how we managed to get it paid. I guess because of the differences in in the funds. We had a balance in fund four too at the end of last year. At the end of last budget, there was a balance in fund four. I don't recall what it was. >> Okay. >> Because I think last year we

116chose not to transfer that money because fund four's balance was >> already had. I'm happy to like provide a breakdown too. >> Yeah, fair enough. >> All right, moving on to the board newsletter. This is something they've been putting together for us for a few months. Highlights a lot of dates and times, events on and around campus. does not include all the special meetings that we're calling. Any questions or concerns about the board newsletter? Second all those favored. Open session is journed.