001Call the meeting to order. Please >> to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. We need approval of the agenda. So move >> second. All in favor? >> Agenda's approved. Patron comments. Judy Lawrence. >> Yes. We ask you to do this. ask you this summer classroom children. [Music] school. I pray for all the district. I pray for transportation staff. cooks and food serves, the maintenance staff and custoar professionals, counselors and librarians and nurses, special education staff, substitutes, substitutes on the new staff of all staff members, administrations and principles, the school boards, elementary schools and middle schools and high schools and also include the parents of all these children and to to all and doing best
002for these children. Um, it's going to be hard because it's, you know, still works that go around, you know, together with each other, give them wisdom, give them love and just walk in peace to Jesus each other. Let there not cross between each other, but let there be unity in each other that they can come together. So give them a great start and a great year all throughout the whole year and direct us with your wisdom and knowledge. Just we welcome you here and we praise your name and we are so grateful that we are not alone but you always so you know guidance and that children. >> Uh approval of the consent agenda items. >> Make a motion to approve consent agenda items as presented. >> All those in favor say I. >> I.
003opposed agenda is approved. Storm recovery update. >> Okay. I don't know if Colin want Brock wants to present bids first or if Stephen you want to do just an overall update first. Y'all want to wrestle and figure out who goes first? I can go first. All right. Go to the service. Thank you. >> Thank you for uh having me again tonight. So if I give you an update on some of the architectural side of things that we're still working on and then as well I'm going to go through some of the results from the community presentation of the survey results as well. So, just a couple things on the architectural side. We are still continuing to work on the gym renovation, trying to put parts and pieces of that back together. You know, the floors
004damage, the lights, windows, those sorts of things. So, that is on our on our agenda. And then we're also continuing to develop the overall kind of concepts, opportunities that we started to explore prior to the community. kind of hearing what the community had said >> and that's starting to gear us towards further development of that. So, we are still working towards those things. I'll be honest though, a lot of our effort recently has been focused on our portion of what we need to do and support the construction side of it on the temporary facilities. Um, it's been, if I if I look right, it's maybe a little over 30 days or so since that that got rolling. So, there's a lot of efforts in it. So, that's taken quite a bit of our time. So,
005We do have a set a document that we just issued out that Brock Miller is trying to get pricing on that. I think they actually have that for some additional temporary lot over here. We're still looking at some windows potentially building and a couple of other things that we're still trying to try to get acoured those Monday. So it'll it'll come come together in a while. So I just want to go through uh the survey results. Uh we tried to take these and get it summarized a bit. So we had you know we we utilized the mint meter process when we were there. Uh folks could jump onto their cell phones and go right to these questions. Uh there was kind of a couple different groupings of questions. one a little bit higher level on
006where they see Prairie County School District going, where are they at now, where they want to see it go, kind of a higher level thinking. And then the second round of questions was really trying to drill down into some of the concepts that we had been presenting to them and find out about their support, what they like, what they what they don't particularly like, again, what would they support. So these are these are the same exact questions that we had on on the millimeter uh platform. That's the first group. This the second group. And we're going to go into each one of these in a little bit of detail here. So we we took them, we tried to consolidate these. As you can see, we had a total of 236 individual respondents. So those are
007individuals, separate individuals polling 318 general comments. You know, sometimes the comments kind of ran together, but the best way we could sort it out. That's kind of how it played out. So 236 folks. uh we didn't have a lot of paper versions handed into us. So primary all of this is on the mentometer side of things. So the first question was you know what what do we think that should be the really the number one priority uh for the school district and you can see that the percentages over here scooch that up just a hair. Uh so improved facilities and new high school you know those kind of go hand in hand but those combined you're looking at 40% of them in just those that realm. Uh secondary would have been a performing arts center,
008auditorium. Um and then there's quite a grouping of a lot of other smaller items that added up. It's 26% of some of the counties, but clearly uh overall facilities and and the high school focus for the most part. Okay. So this one this question is what what would impact the success of the students the most? So if you had to pick one, what how could we affect the students the most? And again, buildings in a new high school was just a different way to kind of calibrate where they thought that the most impact you get. I put um kind of the smaller items aside. You can see that number grows now to 72%. So if I have to pick on one area that's going to make make students most successful, we need to invest in
009the facilities and at the high school primarily. So then this next question we started to ask folks to try to rank them. So if you had to put them in one, two, and three order. Uh how would you how would you rank these general academic space? So science, mathematics, social studies, English, those types of spaces versus more specialized spaces. And then on the other side, extracurricular and athletics. Uh so if you truly look at the numbers this one here obviously normal priority general academic set up there you go that was where folks thought that we needed to be focusing on which is fantastic. The second priority comes in with specialized and you'll see that because the second priority is this bar. So when we're looking at the bars it's this one right here. That one's
010clearly just slightly higher than the facilities for the extracurricular. Um so then that's why that came second and then third building athletics and extra coaches and third prior. So then we took these same numbers and we said well what if we kind of gave it a point point system. So um so the points were weighted one point two point three point. So if it was really a high priority it was a three point. We took all of the votes in and put them together. And again, general academics stayed the same, but then you had a flip on these two right here, 287 points and 280 points between athletics or extracurricular and then specials. So very close between the second and third priority. And again another priority question was rank these in priority. So, a performing
011arts facility, which would encompass your choir, band, theater, the arts, uh expanded gym, u library/ media, then kitchen and cafeteria. I just wanted to test these four areas. Got 176 respondents. Again, just simply looking at which one's got the most votes. The new expanded gym here is topping out the bar there on that. So the new gym and second priority performing arts, third media, library and then the kitchen cafeteria situation. And then the same thing we took it we said well let's look at it and try to look at holistically who voted for each of the categories and how did it how did it play out. So the performing arts then became the first priority. So here if you look at just each individual category it was the gym and performing arts. When you start
012to take the numbers and give them weights across all of those now it turns into performing arts closely followed by the gym library. So and then what's your goal? This was kind of an open-ended type of a question what we we asked for this. So um some of some of the things kind of not well organized into a p into a area. So but we did try to coales those answers into the pie shapes that you see here. Um so the highest one here is obviously a safe inclusive a campus that the community and the students and staff would all be proud of. So that led the pack at 28%. it it clearly outranked the others. But I think ways to do that then would be you know facility improvements provide the best learning environment
013turns into maybe a new high school. 80% said that and then the high uh high performance school. So uh that starts to kind of lead us towards what are the things outside those core curriculum areas can we project that really drive to a high performing school. So those are what we had there and then we presented the options. We had not they weren't design solutions. We intentionally wanted to call on the approaches to how we're going to solve the problem. The AA approach was we're going to essentially work with as much as what we have possible that's already intact. We know there's areas that are still going to be um potentially removed, replaced, but they can take on maybe a little bit different shape, a little bit different form, but a lot of what's there
014would still be there. We would try to we work talked about working over the circulation, some of those improvements, but that was the A approach. The B approach was a little bit more removal of some of the existing things at the at the high school. We started talking about the library area on that. We started looking at maybe science classroom, started working our way down deeper into that high school building and then it had more new construction and then approach C, I really had getting away and have a separate middle school, separate high school um and a lot more restructuring of everything. So you get all the parts and pieces in there and just proper order as you want. So kind of the light, medium, and heavy. And these are the results. So option C
015there was 76% in favor of that 19% in favor of the B option and 5% favorable of the A approach and then I just listed in here and and I will share I shared this document with Dr. Jones. Um there are a lot of comments uh we have all those documented in an Excel spreadsheet. We're still getting comments every day actually that are coming in. And >> I wanted to say Miss Stacy Sibo is over currently right now taking hopefully some more surveys at our open house at the primary building and we'll continue to do that if we can leave the survey open to get additional. >> Yeah, I mean we've been Yeah, we've been seeing you 15 to 20 comments almost at a regular basis every day coming in still which is fantastic. So
016you'll see here just some of the comments that was and then this was also some of the things that have been taken off of the the the stations that we had set up with the boards that that after the presentation. So that's what a lot of these are is what was commented at that day of the the uh presentation. I will say on the actual comments uh that's going to be on that's on the spreadsheet uh we did not we did not touch them. We didn't change the wording on we didn't we didn't even correct the spelling. So when you see that it is exactly how they had given to to mentter does have a filter on there that they do internally. We can't control that. So profanity and things of that nature it it
017will just disregard those kinds of we don't we don't see those. But we didn't we didn't affect any or influence the language by a change of spelling or anything like that. So um this this question here was was there anything that we kind of missed you know that we didn't talk about that wasn't presented or that you're not seeing in the survey. Um so the these kind of comments are a little bit all over the place. 21% said no we everything was really kind of covered. We didn't think we missed anything. Um and then some we didn't really talk about a lot about security. You know, those are kind of really dialed down more into the design aspects of security. Uh there are things when we did talk about some of the uh upper area
018outside of the high school where the temporary learning facility is. Now, you know, there are security concerns up there with traffic and cars. So there was a little bit of that touched on in the presentation, but we did talk about how do you harden spaces uh in buildings and as you approach buildings and getting parking lots to toss and that sort of thing. I think that's what that was probably why that was on here because we didn't specifically talk about some of that. We didn't specifically talk about parking signage or way finding those sorts of things. Um we didn't put a lot of focus on the athletic piece. We did talk about how athletics is an important part, but we didn't focus on it. And then we talked about the financial piece of it. You
019know, the realization that we will take financial investments to make this stuff optimize the end is to get you back whole. So, um this this was asking if they would support it and bond initiative. Uh 79% said they would, five% said they possibly would, and then there was 16% that said no. So, and then uh I guess probably clarify this. This was actually all of the various comments um the day since Mint has been involved. So, I may have misspoken on the previous ones. I think those were comments that were made the day of the presentation some of those. So, I will clean this up. I know I have to do one final edit to this. I'll get this by Dr. Jones. I clarified this was the earlier slide on that. But overall, I was
020I was really happy that we had this opportunity for them. I'm glad that the community embraced that method of getting into it. Uh I think this is an effective tool that we need to continue to use as we move forward. And we don't necessarily have to wait for another community forum to do that. If we can try to start focusing on an issue or two, you just want to find out what their what their thoughts are. you know, we don't want to kind of wear people out on things. So, because then when we do get down the road, we have more design done and we want to have another community forum to get their feedback. We don't want to be tired by then with with asking questions, but it is effective. It sounds like that.
021That's it on that. That's all I wanted. So, >> it's that last number for participation. Um, I think that's a percentage of Oh, that what that is is of all of the questions that people ask, how many of them answered all of the questions? And so 62% I went through all of the questions and answered those. The others they kind of pick can't pick this one or the other. And you'll see that when you when I went through the different questions, there's different amount of respondents, a different amount of commenting. This is just an overall average. when you look at it, we had, you can see you had 62% of people actually responded to the entire survey. So, it was pretty good. >> Earlier in the presentation, there was a pie chart um in the
022the other category was like 26%. >> Right. >> Are you able to get that breakdown? Was there any >> Yes, I was that all I think it was even further up. Was that all anecdotal comments or did some align? >> Right. They were they were ones that it were clear to us that they were in one of the other areas of the chart. But we do have all that data. Yes, >> you can get that breakdown. Know what that would be. >> Yeah, we have all those counties and we could we could further focus on that and say how do these stack up within that other area? Yeah, we can do we take a dive >> cuz I agree there there's 16 20% and one was leaving a little higher I think on them. So
023um it's it's all in the details of the comments and responses. >> Our last open house is on the 18th. So how long do you all want to leave the survey open? I think just a couple days past open house just in case somebody hears about it and missed it. >> Yeah. And if we need I mean we could print out or I could send you a PDF of that sheet that has the the code on it if you wanted to take that to some of the various events we had. >> People could walk in they can scan that. >> Is there a mandatory meeting for ninth graders? I still >> getting a nod. >> There actually three opportunities. Okay. Four o'clock and five o'clock and six o'clock. It >> Could you include this? Would
024that distract from your presentation? >> You need a reference to the survey? >> Yeah. A QR code or something like that? >> Absolutely. We can put that in there. I thought you may going over that results. No, sorry. >> Just provide that opportunity. Take your phone out. >> Well, I was thinking actually Dr. Jones mentioned our our open house on Monday. We could have the QR code all over the place. We got a couple different information desks, counselor desk just to try to drum up a little bit more response. So, >> and that's Miss Seabol is doing that at the primary like where all the tables are set up for parents. So, she has a table and then middle school. I think we've kind of planned that out. Okay. And we the boards uh that
025you all had at theformational meeting, we've got those set up as well. I think Mr. Ford's kind of organized that and we've all got different shifts. Is that I'm getting a nod from all the buildings. >> Okay, I think we've got that plan, but I did not think have a plan for the freshman. >> I think that's well attended, isn't it? >> Yeah, the freshman is very well attended. The open house is scattered all through the day, but the freshman orientation it's almost I mean we're usually at 90%. >> And you send it out via the chamber. >> We sent it out at the very beginning, but if it one more time, >> let's say we've got it in our announcements. Mr. Ford, could you send me that PDF >> once we get it and
026I can either do an individual one if I get it in time or we can include it. >> Great. I'll just make a note note on our presentation that these are the results as of as through this date or something. >> Sure. >> Right. When all this is said and done and we'll readjust. >> So, can you do you mind to send me what you have so far as of this date and then I can disseminate that out to everyone? >> Yep. Great. >> Thank you. >> All right. I know. >> Hello. Uh Colin here with Brock Miller. Thank you for having me. I'd like to give you an update on several items. Uh feel free to stop me if you have questions. What I'm uh what's getting passed around right now is a bid
027tabulation from a U project that we did last Thursday. It's phase two of the low slope roofs. Uh phase one is currently being completed by minor second roofing sheet metal. They're on the elementary school. Um and that basically included the elementary school, the vocational school and uh various parts of the high school. Uh this particular project is uh most of your gym rooms. It's the middle school gym, the primary school gym, and it's elementary school gym. Uh we had good participation on this one. Uh if you'll remember the last bid, we had one bidder. uh which if you'll remember I told you didn't really surprise me because of you know what we were asking and the market was uh really busy with uh and saturated with school work. So we didn't get a lot of
028we had a lot of interest but nobody followed through with bidding it. This one we had much better uh turnout because these projects don't have to be completed until October. Um we went through the bids uh we were happy with the numbers. The low bidder was De Martin. We did a post bid interview with them like we do with the other biders. Um have no concerns with using them. We ran this number through insurance galer basset and they've approved it and uh we would like the uh board to um allow this district to go into a contract with De Martin to perform this work. Um, and in addition, uh, I would like to note that this these roofs were not originally picked up as being damaged and replaced by the insurance uh, consultant. Uh, however,
029after we looked at it, um, myself and staff um, and a local roofing contractor, we thought that um, it did need replaced. We ran it by insurance. They agreed. So these roofs uh were not originally uh part of the process but after further investigation u Gallagher Vasset has agreed to um pay for these roof replacements and the associate sheet met along with them. >> Have you worked with Martin? I have I have not worked with Martin Roofing. Uh but I have worked with this particular person who used to be with Gistler Roofing and Gistler has done work on this campus and and I I've it's not because u we haven't had the opportunity. They've been on a lot of our work now >> uh somewhere in St. Louis. These mostly membrane. >> They are all
030membrane. Same same product minor savings. I'm sure this question has been answered before, but if you'd indulge me. So, whatever bid price we approve, what circumstance would cause that to change? Um if we got into um unforeseen conditions, which is possible with roofing, um we get into it, we realize there's bad decking underneath there or there's uh rotted wood, um we have the ability to go back to insurance company and ask for um additional monies for that for that work because it is unforeseen for the most part. They a lot of times they'll go off of a core sample that they'll take and they use that core sample data to uh tell us what the makeup of the roof is. So we make those assumptions on the bid documents that the entire roof is going
031to be based off of what those core samples are >> in your experience is that I guess roofs is the most common variance >> um as far as unforeseen conditions. Yeah. >> Uh no I mean site work and site utilities there's a lot of that. uh anytime you're getting into existing walls, you can run into that. Um but it's not it is fairly common on re- roofs and um so far what I've seen with insurance, if something came up, they would they would pay for it. We're approving this as a whole package, not individually. >> Correct. You would be approving uh DD Martin roofing for $57,592. We'll make a motion to approve Emart roofing for low slope roof phase two in the amount of $57,592. >> Second. >> All those in favor? >> I >>
032Okay. Another item that I'd like to discuss with you all is uh the insurance company is letting us install a lay down rock lay down area um just east of here. So, it's um I guess it'd be south of the course um temporary building right up here on this little null and it um will allow you to get about 100 parking spots and uh we we met with the insurance company today and presented pricing on that and they have improved that pricing as well. So, this should alleviate some of your parking uh woes from the learning expo and science buildings that we've got rid of your parking lot up there. >> Is this extra expense at a 10 million? Is it under that? >> I don't believe so. It is. Yep. >> And what was
033that amount again? >> I'm sorry. It is $80,000. And they've also agreed that um it's got six inches of rock on it. They've also agreed that in the winter uh when more than likely that rock is going to be um lost because of free thaw that we could put on an additional 3 in of rock for 17,000. But they asked us not to do that until until it's necessary. We also had two other proposals that we got for the same work and it was upwards of $140,000. >> Are we anywhere near the point where we're concerned about that bucket? I was I was going to talk about that >> later. Okay. So the insurance approved this 80,000 correct >> correct still limits us to what we have left it was around six It's closer to
034have to answer that right away. >> So, I want to know about the bucket. >> No, that's fine. I'll be I'll stick around and if you guys after you talk to John, I come back up. You guys can make a decision after that or table it. It uh we've got the contractor uh potentially lined up to do it if you do approve it. And it's probably not going to get done before school starts anyway. Uh but it'll be a couple days after is what we're hoping for. So >> I know it's community concern. just without knowing where we stand. >> That's a very big concern. >> Yeah. >> Mr. President, can we just tell the public that we're talking about a legal matter in regards to insurance and that's why it's in a different session?
035>> Yeah, we're we're going to meet with the adjuster after a while to talk about some insurance settlements. And until it's final, we don't want incorrect numbers being published basically. So as soon as we get final numbers, we'll put them out there to the public and publish it very clear. We need apartment space. I think everyone's concern is are we getting to the max level of that emergency money on the insurance? What else is coming down the pipe that we know about? >> I think that's >> our our plan right now without that is the bus parking lot like we were doing last year or no after the 20th. >> Um >> where were the students park? >> So yeah. So to answer your question that the way we ended the year last year, we
036had the students on the bus line >> with those buildings >> um there and the buses staying on a lot and then just the random construction that we're still going to have all the field stuff there. Um we >> not as doable. >> Yeah, it's just not doable. So um with that parking lot being taken away, obviously the gravel lot being taken away. Um I can speak of what I've seen this week today. I dropped off some stuff and I I wanted to ride around. It was like 7:45 and we just had our high school teachers meeting in the old senior high which is majority of where you know our classes are going to be in the learning expo or the old senior high and they were parking about a block and a half away
037that that was just our teachers. >> So currently we have the uh that lot that sits just on the west side of the high school kind of between the high school and middle school. Um Mr. Cal has been kind enough to to give us that. That's around 50 or so spots. Um, aside from that lot, we just have street parking for students and staff at this time. >> The parking lot down here by the middle school where the teachers used to park. Can there can we use that still for summer? Is that >> ahead? Oh, so that right now is currently uh we painted a football field on it. So that that is for our band first hour because they they need a place to uh a place to perform because that used to be
038the bus lot and they can't do that anymore. So um we're asking that nobody parks on that lot till at least second hour. So they're going to use that first hour every single day. Mr. President, for worst case scenario, a shortfall under extra expense, we could appeal for FEMA to cover 75% of that. >> I'm getting yes not. >> Okay. So, worst case scenario, we're 25% of that number that >> sounds like it's needed. I I think the parking space is needed drastically. >> I think once you consider the FEMA funds, it's much easier decision. I'll make a motion to move forward with the gravel parking lot. How do we move toward that? >> It's a lay down area. >> Gravel lay down area. Yeah, >> it will be a gravel lay down area in
039the amount of $79,856.50. There you go. >> What he said. That's my motion. >> Here you go. Got it. Y >> I can. All those in favor? I >> All those opposed. >> And lastly, I'd like to just give a a brief update on all the things that have been going around on on campus. Um I think progress has been uh very favorable all things considered. Um, as I mentioned, Minor Hagen is on the elementary school roof. Uh, they've got a few more days there and they're going to the vocational building and then, uh, shortly after, um, they finish that, they'll be over at the high school, which is going to be, uh, an unoccupied space. The shingle roof work is complete. The sophet and facial work is complete. The gutters uh, will be finished
040this week. The window work at the old senior high is complete. Uh we've completed some uh interior damages at the old senior high with some ceilings, lights, and flooring. We've got a little bit of flooring left to do. That'll be done this week. Uh the HVAC at the elementary school is complete. uh as far as contract work goes, we found uh some additional issues with that system once we got into it and insurance has approved those costs uh replacing the uh cafeteria rooftop unit which will not be intrusive to school activities. Um they've also approved uh fixing some units at the middle school that we found were damaged and those parts are on order. Uh we've completed HVAC work at the primary school as well. Uh the football field, the main football field is complete.
041They started on the second field yesterday, but with the rains that we got, it's too muddy. It's too muddy today. They're going to try again tomorrow. The mold remediation in the high school is almost complete. Uh once they complete uh next week, we'll be bringing in a duct cleaning company to clean and encapsulate the duct work in the high school. Once that is complete, the insurance consultant uh which is Apex will come down and review the work that we've done to make sure that it is satisfactory and safe and they'll give us a new report on that. Uh we've also asked them to look at a couple other areas that we found in the vocational area that we've already remediated and the metal wall panels for the middle school are still on order. We should
042have those in the next 3 4 weeks. The uh flex DC work which is the temporary buildings that you see. The lower three buildings, which is the fitness, band, and chorus rooms, are I'm going to say 99% complete. Uh the transformer set, they have power. They're working on the HVAC. We've got some doors to finish and some trim to finish, but the walls are up. The doors are set. The carpet is in. As of tomorrow, uh we're going to start help facilitate moving furniture from the high school to these buildings. Uh we've got some pre-cast blocks that we need to set in place for uh safety. And then moving up the hill to the parking lot across from the old senior high, the uh science expo or the science and the learning expo have come
043a long way this week. We've got the contractor has all the material. They've enlisted three other companies to help them get that material installed and they're working uh a lot of hours to get it done. So, I'm told that as of by the end of the day, Sunday, it'll be ready. So, we've got uh they're finishing up the walls, the electric uh the bathrooms are set. Uh for the most part, they're plumbed to uh pumping tanks and grinder pumps. and that build those structures also have power from Citizens Electric. They've set the transformer and they're it's energized. They're also working on the concrete aprons around the building to help with water runoff and as well as uh ADA access. We've got a lot of the platforms that are built and trying to think uh fire
044alarm uh testing passed at these lower three buildings today. Uh we're working on getting some room signage. Uh we've got the fire extinguishers on ordered. So I think I feel uh really confident that by the end of this week, definitely before school, that these buildings will be ready to occupy and we'll have uh the city signed off on everything. So you'll get an occupancy permit, temporary occupancy permit, and you'll be able to utilize those spaces. It's coming along. >> What does that timeline look like for you for Monday? What's the >> as a high school mom getting asked every five seconds? Well, um being ready by the end of the day Sunday when we have our open house and orientation on Monday from 12:00 noon until 7. Nobody's contracted to be here on Tuesday and
045that school's supposed to start on Wednesday. It sounds busy. That's that's my short answer. It sounds very very busy. >> Let us know how we can help. Tuesday, right? Contracted today, they can come in and do the pirate pride on Tuesday. Once you get obviously if that's the case, by Monday and Tuesday, you'll be moving furniture. Can you utilize student volunteers, for example, athletic teams, etc. to help move that furniture? >> Actually, uh fellas and I were talking the last couple of days and again, uh today. We're going to start on that tomorrow. Uh the spaces that are available. So, tomorrow we're focusing primarily on moving things out of the high school and into the old senior high because we're shifting a couple of folks over to the expo. And then the hope is by
046late tomorrow afternoon, some of the elementary rooms and the new student expo will also be ready. We can start moving some of that furniture into there, too. and Friday. Um, we're hoping that most of it, it's not necessarily going to be student ready, but there'll be enough room in there that we can start moving in more of the chairs and desks and just the furniture stuff into the rest of those spaces. And we've been talking with our coaches and our club sponsors and that kind of thing about getting students in to help out with that. Many hands make life work. So, very good. >> 25 kids, he's grabbing a desk in peace. That's one classroom in they go. So, Very good. >> Oh, do you do you know when that'll be climate control already? >>
047These lower ones are now and the units for the upper ones are there. So, I'd say by the end of the week they'll be hooked up as well. >> So, the larger space is controlled as is each room. >> Yes, there's smaller units that control the individual rooms. separate meters to collect our usage. Um I'm I believe there is uh one in each building. Yes. Thanks for the work. >> Thank you. >> Mr. Rogers, I'd like to thank Mr. Matt Dick. He's been a great asset in the back. Mr. Chris Blex TC done a wonderful job. But these two gentlemen sitting back here spent countless hours trying to come up with a plan to make that work. But your guys been great. >> Well, I would agree. Awesome work. everyone that's out here, uh, even
048Flex TC who we've not worked with before. Um, everyone has gotten al along extremely well and it, uh, it's been pretty fun to watch. >> It's a lot different. >> Yeah. >> Well, thank you. >> Thanks. >> All right. If we could get a storm recovery update uh from our FEMA represent a lot of work going on around football field looks great by the way. Uh so appreciate uh the opportunity to visit with you all. Give you a quick update on some of the progress we're making on FEMA front. It's a lot a lot of activity, but there's going to be more more to come. Uh and I'm gonna have Candy kind of give an overview of the work that's gone on the last uh since the last time we we visited about a month
049ago. So it's hard to believe that I think it's only been I think we started moving the temporary facilities in on the 15th of this last month. Having been through this process, I don't think it gives you guys any any uh peace of mind, but uh this is the way it always comes down to the wire on situations like this. You know, you got everybody pitches in. We live we live in the Midwest. We're not we're not afraid pitching and and throw back into things and they get work done. So, I've been really impressed with, you know, when I'm on the job site and as Colin alluded to, just just the teamwork. I mean, it's like a dance inside that inside that facility and the electricians and the the folks that are putting in all
050the all the uh stuff for the technology and, you know, the contractors, the drywall guys. I mean, they're just working so well together. So, I've just been really impressed by the work and uh make made tremendous progress the last week last week when I was here. So, um I'm pretty excited, but it but it is a little nerve-wracking. So, just hang in there. So, I'm going let Candy kind of give an overview of some of the projects we have going on. >> Uh, we started on soil removal. We kind of help with making sure that you have the right load tickets, photos, and making sure all your records are up to date for it to be FEMA reimburseable. You do get the 75% of that and then you'll be at the 25%, you know, whatever
051insurance doesn't cover after that. Um, our goal is to make sure that is a FEMA reimbursement project. And right now, we've removed up to 62 low tickets is what we have right now in our closure for FEMA. And we've also spoke with FEMA. We had a meeting on August the 6th. FEMA was there as well as us. Brock Miller was there. Staff was there. And we all discussed making sure that we had correct documentation. They also reviewed the scope of work that we're doing right now and making sure that we are on the right track. They also gave us the next steps which I provided to Dr. Jones and Miss Lacy and we are going to work on that because we have a meeting next week and they should start scheduling the site inspections and
052site inspections is where FEMA comes in. They look at every damage and what they do is they determine what insurance what your insurance adjuster says that's what they're going to go with. If they see that something the insurance didn't catch, we're going to catch on the FEMA side. If it's something insurance said that maybe it was damaged and they didn't see it, we will make sure that they have the proper documentation from your insurance company to make sure FEMA picks that up. So, it is a FEMA project. Um, our main goal is to match mileage for funding from FEMA and we want to make sure that you are restored back to pre- disaster conditions. That's your FEMA goal. Um, right now we are also doing a Google Drive with NFA to make sure that your
053insurance make sure they have your documentation that you've spent so far and making sure that they match with what we send into FEMA and we have also centralized tracking for that documentation from FEMA and your insurance company. So it is one tracking system. Um FEMA and your insurance is recovery aligned right now. So what we've done is making sure that FEMA is aware of what you're filing and insurance is aware of what you're filing at the same time. Um, right now I'm working with Stacy, Lacy. Lacy and I have a good communication. We make sure your documentation's in process. We make sure that all the communication lines are open, especially with Figma. If they come in and say, "We need to see document X," we make sure that that document X is ready to go.
054Um, we are currently working on a couple of other uh aspects of funding for you. One of them is school safety. Now that you're you're kind of like an open campus right now, so you want school safety. And so we're looking into that with Department of Justice to make sure because there are grants available and Dr. Huff is in the process of working with them. We also have another grant called long-term recovery. And what that does is make sure your students, your teachers, administration, they they're recovering along with the recovery itself. And so that allows the students and the teachers and the administration to get whether it's, you know, therapy or, you know, they want to discuss what's going on because they are had a hard time dealing with their school being gone. So >>
055I can speak to both of those really quick. So the DOJ grant, Department of Justice grant, uh, one of the things that, you know, you know, try try to make lemonade out of a limit you guys been handed. One opportunity you have with with some of the federal grants now is because you went through a disaster, presidentially declared disaster, there's a box you can check on on those grants that that indicate that and it automatically moves you guys to the top of the competitive pile um for for grant grant funding. Uh, so I've been working with Garrett on um, uh, on the DOJ grant. So he and I spoke together last week to talk about um you know just kind of an approach to determine what what those school safety needs are. And you know
056it's nice to see that. I'm pretty passionate about school safety personally to see um to see that on the on the community responses and and so that'll actually give us good um good leverage too that we we've gotten community input on that on that topic. We'll be probably putting together a a community safety committee of some kind to kind of evaluate um what needs to be done or what the what the needs are working with administration obviously uh and then develop a grant application that will be submitted probably next uh probably next May it's usually due into June uh time frame and um and so there's funding available there and the the US Department of Education grant it's the project project serve is the name of the grant and it's funding specifically for schools after
057man named natural disasters to support uh children, youth, and communities and families that have been impacted by the disaster to uh to provide them the support they need as they as they as they recover. So, so those are two grants we're looking at right now. >> Well, what sort of thing could they apply for? >> So, are you talking about on the on the education education grant? So, they can apply for it's really, you know, and I'm working with Stacy and uh Dr. Jones and and a few of the other principles and counselors to try to form what that might look like could be additional and again it's up to you all but additional counseling support if they need additional counselor to help help this this oneear grant so it's not a permanent position you'll
058go into that knowing that uh but you know additional counseling support if that's an area need there's need for case worker you know could use it for staffing uh could use it for um gosh you know we use it for things like software uh to help with tracking different issues. uh there's particular needs and they're pretty you know the the US ed grant is pretty u it's an easy grant to write not unlike most federal grants DOJ grants kind of a monster but our US department grants an easy grant to write and they work with us actually um in and kind of facilitating what what they will approve and so once we submit it we kind of have the green light for them to go ahead and submit then it's it's pretty much done deal
059at that point um you know just round numbers you know a district this size um one down in Mississippi, probably about this size district. It was around a $200,000 grant to provide funding for for support of that kind of that kind of work. So, so we're still in the process of determining what that is. Your folks will be the ones decide what what what the needs are and then we'll start through that through that process and going back and forth with US Department of Ed and determine uh what uh what they're willing to >> and what kind of timelines on that? Uh so the the US ed grant's fast. Um that one that one come together pretty quickly once we get the grant submitted. Uh usually the turnaround once once we get it submitted you're
060talking you're talking weeks not months. Uh so you're probably less than a month once we get it submitted. So we're working on that currently. Uh of course everybody's uh hot heavy into getting this school year started right now. And so we're give everybody a breather. They've been they've got the document they started already. Uh we we started talking about this shortly after the disaster actually. And so they they started drafting one back in March and the problem was we couldn't submit it until it became a presidentially declared disaster. So we had to wait for that to happen. As you all know that took a long time and so once that that determination was made and that made you eligible for that particular grant opportunity and I've worked with the ladies that the US Department of
061Ed that are responsible for that grant are great. Um they're great to work with and they'll they'll they'll help help get us pointed in the right direction. But I've done three or four of these and they've all been successfully awarded. So, >> you said side evaluations begin next week. >> They'll start staying home next week. >> That's when they'll actually walk in the high school and say, "Hey, it's over 50% damage. Let's go." >> Yeah. Yeah. Yeah. And we're we're going to be advocating heavily for that. And uh you know, the team behind us here, you know, Colin and Stephen and John, you know, they're all in your corner on that. So, we're we're going to make a really good argument, I think, for that. I think I think I think personally, of course, I'm
062biased. I think it's a no-brainer, but uh we'll see. We're going to we're going to advocate heavily for that. That's going to create new opportunities for you as well. What's the typical turnaround there? I mean, once they come in and assess how long till they make a decision, a government, so I'm sure that's probably a better candy question than me question. She's been through that recently. >> Well, it usually take it takes four to six weeks to get an answer back from them. Um, we stay on top of them though and like every week we're checking in, you know, because it it seems like if you advocate a little bit more, then they're more inclined to be with you. The group we did talk to that was here, they seem to be they're going to
063be boots on the ground with that site inspection. So, more than likely they're going to be, you know, best who will make sure that they advocate for us to make sure that they respond in a timely manner. So once FEMA does respond, you will start turning in your invoices. You will turn into a scope of work. We'll turn blueprints. We'll turn in everything once they determine that. >> So I know that's a big question. We're all anxious to to hear the answer to that. That certainly is our course for for what recovery is going to look like for you all. So we're going to hit that one hard. Any other questions for us? certainly want to reach us. We appreciate you guys what you're doing and heavy li once kids get back in school. >>
064Thank you guys. >> Thank you. >> All right, that's it on the storm recovery. So the program evaluations, >> we have three more program evaluations that we have um shared with the board. Is that working okay for you all? Just to get those at a time. You get to read through them. Please call us with any feedback, any questions that you have. We'll just keep plugging along. >> I have some feedback on would it be better to email that or what? >> Great. Okay. because each program eval is done by a different staff member. >> Okay. >> So, if you'll give us some um feedback if you have any questions, then we will share that with the person that puts together that program. >> Do these statute require us to to approve these each year
065yearly or >> I don't believe it's by statute. It used to be part of your MSEP evaluation score. Uh the inset changed when we rolled over to the new inset, but we would guess that at some point they're going to pick them back up. So, we're going to just keep trucking along. >> Uh the communications, uh the spotlight teacher training. Create a nice little video. >> Can you get this with sound? Anything we need to do? No, it should be fine. I tested it early. >> Thank you. [Music] [Laughter] [Music] [Applause] [Music] So, this started a couple of years ago. We started our green carpet welcome because we wanted to make sure we were very welcoming to every teacher that came into our district. Um, our philosophy here is that we are a family, the
066district family. And so, we wanted to make sure they felt welcome as they came. And so, we began to start this green carpet welcome. And uh we line up and uh cheer them as they come in on their first day. [Music] They do a really good job trying to make everyone feel like a family cuz that's what you're going to be as a family cuz no matter where you go in the work environment outside of school you're not going to feel that properly but in the school you really have to have that cohesiveness of coming together and being able to rely on others. [Music] So we we provide 3 days of new teacher workshops here in the district and those are variety of just you know your onboarding that any new employee might get like
067choosing their insurance but then um primarily what we do is we we just introduce them to our curriculum, our philosophy. Primarily it is about welcoming them and getting them to know our district. So, it's very helpful to make the connections um to the right people that you need. I also feel like the tours and things like that that they provided at the time um were also helpful because the campuses kind of spread out and you felt more like a part of the district. I think you know just from that experience [Music] here at uh district 32 for as long as I've been here we have uh provided mentors for uh 2 years. uh they start out with their first year and there's a little bit more intensive um support. Being connected to a veteran teacher
068is so important because there's so many questions that you have as a new teacher that they're not in textbooks. It's your person to fall back on. So basically, your mentor is the person that you can go to that's not going to be judgmental to you. They're the ones who you can go to for any questions you have or just have any um just a soundboard. So, we're your mentor is basically the person that you're going to rely on for the first year and possibly the second year. Classroom management tends to be the hardest thing for people because nobody wants to be a bad guy. Um, so you have this fine line of being the teacher that people like, but yet being able to teach. Um, tears are usually shed at some point, but that's normal.
069It's first year, you know, troubles. That's again where you go to your mentor and say, "I'm having this problem. What do I do?" Um, and we also at district 32, we also have PLC's and that's your professional learning committee. And you can also take that information and like, hey, what are you guys finding in your rooms that are working for you that's not working for me? And so you also have your team to back you up as well. We actually do a couple of book studies. Um, the first one, they've already started. It's called the first days of school and it's all about setting uh procedures and routines and um how they're going to welcome their their students on the first couple of days. Um we'll also do another book study this year. Uh and
070and there's a couple of choices that we have some on classroom management, some on just how to be a um an excellent teacher. Working in three other districts before coming to this district, this district has the most professional professional development. I feel like it's very organized. I feel like the sessions that are available to us are very helpful. It's a very welcoming district. You know, I've been in other districts. I don't feel like you have the level of professionalism and I don't feel like you have the level of um just support in other districts that you do here. Thank you. Next up, uh Mr. Ford would like to speak to us about some new ideas for the board engagement. >> Yeah. So, uh thank you all for for your time tonight. Uh Dr. Jones has
071invited me to to come speak with you all about uh uh the board uh kind of just bringing up the the board meet and greet events that we've been doing um um over the past year or so. My understanding is that the the turnout for those has has uh I don't how many data to back it up, but anecdotally it sounds like there's been little to no um attendance at any of the lead events that we've had. Um kind of uh just looking back at the some of the surveys that we've had, it seems like folks are pretty already programmed and and just aren't there's not a lot of appetite for an extra event to go to. Um, so, uh, just kind of wanted to bring it to you guys and see if that's something
072you want to continue to do or do in a different fashion or do you want would you like to scrap the, um, meet and greet and think about engaging folks in a different way? Um and just um you know a suggestion uh possibly um and you know open for feedback on it uh would be to to maybe uh more so meet people where they are and go to um and try to figure out a way to maybe have a table or or some kind of activity or or way to engage with folks at some of the events that we have that we know people are already going to be at. Uh good example is uh uh having board members out at these at the openhouse events that we're doing now talking about the survey and
073promoting the survey and just trying to engage folks and pick their brain about their ideas that they have for the high school. Um also Dr. Jones mentioned that uh uh that uh there's been uh you've been serving folks at the football games uh and that uh I know she said that uh Miss Beler had gotten a lot out of that and thought that was beneficial. So looking for opportunities like that. Um and maybe just looking just at the calendar for the year at the at some of the most uh populated events we have in each building and and going out of our way to to maybe you know set aside uh time to go to to some of those events. And I know a lot of you guys are probably already attending those events, you
074know, maybe as a parent or just in another capacity anyway. Uh but maybe going a little bit earlier, staying up a little bit late to just be able to engage folks. And again, you know, this is just an open discussion on on just to get feedback from what you guys on on what you think you'd like to do and and I'm h happy to be, you know, help assist that and promote that in whatever way I can. I think it's very important for us to be engaged and and take those opportunities, but we've se we've seen in the last year that we spent an hour every time before our board meetings and we've nobody has come to now either they're happy with us or they just don't want to, you know, come visit with us.
075Um but I want to continue it in some way, fashion, or form because I think it is. I think it's very important. I mean, we've got to work together or we're never going to get anywhere. Um, but what that looks like, I don't know. >> Well, I agree, but what we're doing is not working because nobody's showing up. So, we got going have to get creative and, you know, figure out ways like Mr. Ford said, "Meet people elsewhere. Maybe meet them where they're already at. They're not they're not coming out an hour before board meetings. I think pursuing the sporting event idea that you had mentioned is a good start. Like you said, we're I'm already there. showing up a little early, having a table or information, even just to update where we're at with
076everything. They're going to want to hear it right now >> more than anything. Another suggestion that uh I reached out to some of my colleagues at neighboring districts and um one piece of feedback I got from the folks at Cape but they they they do um they go out to the local service organization alliance club the Rotary uh Optimus and uh attend like one meeting a year to give a little presentation about the school district and I know you know we've got folks that are here that are involved in some of those so you know we can make possibly make those connections and I know Dr. Jones said she does go to some of these meetings to to represent the district as well, but we can get possibly a board residence as well. Um, just
077again another suggestion. I'm not trying to to dictate anything, but uh um and and also we're uh going to be in September um presenting at the copying connections with the chamber, you know, about what's going on in the district and um you know, I know Alex is involved in the chamber, but that' be another great opportunity to engage with folks uh um in the community in the business community as well. >> That is typically very well attended. So, anything important that we need to get out or if we need to do a second version of the survey, that's a great time to have a QR code >> in front of a lot of people. >> That's probably the best attended one on the >> is our best >> the date this year September 18th. >>
078I agree. Shifting the focus. I I don't mind doing the serving events because that's a good thing, but What? What? How can you engage better? I felt like that didn't work very well. I don't know the answer. I'm just I'm just pointing out there that the service activities were good, but we were kind of behind a grill or behind the counter. Is there a way to be more accessible at that besid just walking around? But I support shifting from the before the meeting because it didn't work and I would be willing if you put together times of those civic organizations would want us there. I'd be willing to do that as well. >> Maybe if we had a list of what meetings are coming up for next month that we could you kind of pick
079what we could >> example would be maybe one of the fun nights and elementary um there's just things that you know are really well attended in your buildings and share those with us and we can get that to the board. >> I'm happy to collect to reach out to folks and kind of collect that. Yeah, I think anytime there's key dates like that to put them out, we'll just just try to get there or at least there's a few in our newsletter. >> Thank you. >> On to action items. So, I'm going to schedule a roll call vote to schedule close session to discuss student personnel matters as per permitted by revised Missouri statute 610.21 section 123613 and 14 at the conclusion of open session. >> Nancy, Alex. Hi, >> London. Hi, >> Melissa. Hi,
080>> Jamie. Hi, >> Dominic. Hi, Next up is the professional development plan. We have to approve this every year. >> Good evening. I'm going to seed a lot of this conversation to Dr. Cross who is our chairperson of our district professional development committee. >> Hopefully everyone had a chance to look over the plan. It's pretty much the same as before. I will answer any questions you have. I know the committee is very grateful to the district to go above and beyond the required 1%. It shows your support for our teachers because at times some teachers are specialized areas and they need to go outside the district to get that professional development they need and you're allowing us those funds makes that available to those teachers. And I will say one more thing. Sorry while you're
081looking. Um, Mr. Ford's video at the very end, that professional development part. It was kind of heart touching for myself. I don't know if Mr. Schaefer or Mr. Driver saw that. Those were the last photos from the high school cuz that last day we were all together in the high school for our cooperative collaborative eating part and that was the last day we're in that building as a whole district. It was kind of touching. So that was Friday night that evening. Yes. >> Any questions? >> Seems very well ramped. >> Well, the feedback in the video was good too. Something right. Make a motion to approve the professional development plan as presented for 25 26 school year. >> Second. >> All those in favor? >> All those opposed. Thank you guys. >> On to the
082assessment plan. [Laughter] >> This is also something that needs to be approved um annually. And so um there are a couple of updates in the plan compared to last year. We are doing our I Ready benchmark at K5 level instead of the NWA. We'll continue with NWA 6 through 12. And uh we are also going to continue to have assessment for our junior class, our 11th graders with their choice of ACT, ACT work keys or ACUPPLACER and they all take the ASVAB. So those are those are a couple of highlights. There's a lot in this plan. We do education today has a lot of assessment um as part of what it does. So we have everything from the map EOCC, our benchmarking that I just mentioned that we do three times a year um to
083our special education assessments, our gifted assessments. We take measurements of our students learning a lot and this gets us the points on the annual report, right? for the that the ACT the works those that college readiness score. >> Yes. >> Sarah, when you have a a big increase in ACT participation this year, right? Um do you compile that? Do we kind of know a median? Do we know those scores or is that just to the student? >> That is to the student. We we don't have like a database that uh that we take as a whole district. Um we do we can get a report for it. Um which I'd be happy to work with Miss Lapler pull that together. >> I'd love to see that. Is that for juniors and seniors or >> last
084year we included some some seniors who were graduating who still needed to take that assessment and um we we had it in our budget to be able to provide that which I did not mention we provide one of those tests uh of their choice. Uh we pay for that for them to take that. So we did have some seniors last year and and I suspect that it's possible that we'll have some again this year especially if you have transfers in. We did the ACT on campus last year. >> We did. >> I'm sure that helped this. >> We did. And and the plan is to do that again uh one time in the fall and one in the spring. I haven't had an opportunity to speak with Miss Leler. They've been very busy, but I
085know that she's been working on scheduling that. Do you know if she's >> She's had several dates around. >> She was working on Yeah. >> Two offerings at one time. >> Yes. If you had another um opportunity, let's say a senior had already taken one there junior year, could they be included at their cost with your proctor or whatever >> On campus. >> So, it's one test per student. So these this what we would pay for. Are you talking about on our charge or >> could someone pay their own cost be in your proctor >> instead of going to campus? >> They can still take it on campus if they paid for it, right? A second time. >> Is is it an open testing site, I guess, is my question. >> You No, it is
086not an open testing site. And you know, uh we were invoiced for the full amount. >> Okay. >> So it was not by individual students. It was just here was the total cost. So yeah, I'm trying to kind of think how how we would do that. It's not out of possibility, but we have to figure out >> because otherwise you travel to Cape or >> it it could definitely be part of the conversation because that is what we're trying to do is to make it more accessible for our students and that and that's the whole idea. >> I mean I took it twice. I think a lot of people do. So that's what I'm asking. >> Absolutely. I took it three times. I did worse on my second time. >> Any other questions? >> Make
087a motion to approve the assessment plan as presented for 25 second. >> All those in favor? >> I those opposed. We have an assessment plan. And finally, uh, this year there was an addition with our, um, alternate method of instruction plan. Previously, we just applied to be approved for it and we had it in place if in the eventuality that we would ever need it. Uh, this year it has to be presented to the school board and be approved before we can use it. So, you know, if if any year was an option to use it, I think last year would have been the opportunity. However, I always feel like it's better to have it in place just in case we would want to use it. And so, I wanted to bring a copy. This
088is not exactly how it was sent to Desi because when you go in and you just submit answers, but this is the gist of um the application that was sent in. >> Desi requires us to submit right at my plan. One of the differences with this plan compared to how we did it before is that uh the K5 students no longer have Chromebooks at home. And so that that had to be adjusted so that if if we would ever use it, they would have paper packets or something of that nature sent to them. So I don't want to freak Tech out right now and tell them, "Hey, we're going to do this incorporate." So >> how would we distribute those paper packets? It would have to be prior to the the winter season. We would
089just have to have those sent home >> in the event that we would need. >> But, you know, that that's just not our plan because we know that it is not it's not impactful instruction. It would be a way of gathering attendance. And that to me is not really what we're about. Any questions about that? >> Do we still have hotspots and stuff parents can get if we have to use it that they can check out? >> We do. I don't know how many there are. >> Okay. I was just curious if we still have them or not. >> Yes, we do. >> Okay. And the bus is still happening, right? Make a motion approve the method of construction as presented. >> Second. >> All those in favor say I. >> I. >> Thank you
090all. Thank you. >> Thank you. >> Next we need to assign an alternate board secretary because uh nobody is >> retired. consensus. >> Lacy's not here, so she can't >> Lacy had her little one had open house tonight. So I make a motion to assign the alternate board to secretary to Lacy. Sorry. >> O'Keefe. >> Second. >> All those in favor say I. >> I. >> Adult meal prices. >> All right. We set the adult meal prices separately than the student prices, but there is um a guidance document that basically tells us what we have to charge. So we shared that with the board so you can see that calculation. And so the recommendation based on that calculation for the adult lunch price for the 20 526 school year would be recommended no change to
091the amount to be set at $460. And then the recommended increase to adult breakfast price to $2.95. >> Penny make a motion to approve the adult deal prices as presented. >> Second. All those in favor >> opposed. >> All right. >> Superintendent financial report. >> I still have the sad ugly window. It's not colorful. So um the software that runs our um finance query out of system is uh not talking to the new year file set. So it is not pulling our July data accurately. So we're still working on that. But this report right out of sispin although it is not very pretty it provides exactly the same information. So we typically provide for you every month our working budget what our year-to-ate activity is and what remaining budget is. We pay a close attention
092to the percent and then we do a comparison to the prior year. So each of those columns presents that information. This first page would be all of the revenues and the second page would be expenses. This makes me appreciate the charts, the bar graphs, and all the assumptions that we can put in. But we wanted to still provide you all with accurate data. And then we also wanted to include a format that we are very familiar with is that ASVR format. And so this is our predicted preliminary pending any audit adjustments because sometimes after the audit they will come in and want us to recode things differently. So we could end up with a few changes between fund one, fund two, fund four. This is a preliminary ASBR that you can pull from system for
093the 2425 school year. And then now we got our enough of our budget in. We can use that same report to run a working budget for the 25 26 school year. The reason why there's a red block, because red always is like a red flag, that's in fund two. We do not receive enough revenue into two directly to cover teacher salaries. So at the end of the year, we transfer from one over to two to zero that budget line item amount. So that will remain red throughout the school year. But that last column will give you some predictions on where we are to start and where we are to finish based on what we've plugged into the budget. This does not include the potential increase for the local tax levy that you all voted on
094this easy. It also does not include some title two funding. Those funds were currently previously withheld. So I put a zero in the budget for those line items. We're starting to get more of that information out and more funding is going to be available through titling coming down. So I'll be coming to the board with amendments for those revenues soon and I can keep running this report for you all to kind of track as we go. >> So based on that fund balance should tick up a little. >> Yes. The projected fund balance should tick up because you're missing a million dollars there. Probably we're not going to plan for it until we know we're going to get it and remain careful and conservative on predicting revenues. That's what I have. And I apologize that
095it's not very pretty. Next, >> the next report was those uh >> Yes, sorry. >> Fees just things that were paid out of tornado losses. >> Yes. So, the board asked that we kind of track separately uh the expenditures that are being tagged with tornado loss. And so, some of those are falling out of fund one and some are being tagged under fund four. If they're $5,000 or more, then those will be in fund four. So, we're going to provide that for the board every month so you kind of have a better idea of the things that we're having to replace and purchase because of this to tornado damage. >> Are those in that extension port of A? >> Yes, they will be within the tied up in those codes. >> Okay. But we'll like
096when um when a building needs to purchase something that is for tornado, the buildings all have certain codes and that's all they have access to. So they're going to submit a purchase order to Lacy with that code on it. And then once I approve that it is an expense that we can that that's tied to that tornado, she's going to go back and change clothes and clean it up. Will insurance proceeds hit that pay report >> that expense revenue report will the insurance proceeds >> the those interest proceeds are going to stay in that general ledger side. >> So we'll be able to kind of keep you all trucking along on the buckets with that. But it's Lacy was very wise in thinking very very early on, like literally immediately after the tornado to kind
097of create this separation. It takes a lot of work on her part to catch them and pull them out, but it it made it easier on all of the buildings to not have to add a whole bunch of extra coats that they would use one time and never again. Any questions or concerns about those purposes? >> No. Thank you for doing that. >> Next is the uh current job openings. I asked to have this on here just so we can see where we're shortanded yet. We are super excited that all of our certified positions are filled for the 25 26 school year. U Mr. Grier and I we're going to split between girls soccer and baseball in the spring I think. So, but we are looking for assistant high school girls soccer coach and also
098assistant baseball coach. And we have Mr. Grant coordinator on the right hand side and some other positions there. And if we have anybody in the audience wants to drive a bus, you're welcome to sign up. See me afterwards here. We have bus drivers, substitute positions. We're super excited. all our certified positions and other coaching positions. We have little update. Great group of new teachers in here last week as the video showed narrow. Others did a great job with those new teachers. Super excited about the group we brought in. Next is the board newsletter. Been getting this every week. It's wonderful. So, we uh to improve communications between uh me and the board specific to our storm recovery, um I started creating a Friday newsletter that has a some narratives in it, but a lot of
099pictures because pictures are worth a thousand words. And um so I send a newsletter out every Friday to the board with an update for that week. Um several uh members of our team, construction team, architect, uh FEMA and um our insurance adjuster have also been providing updates and I've been sharing that in the newsletter. So um it's very obvious to the board that they are very busy as well. Very much appreciated. Um, I found that um, it was it was it was very helpful to turn around and send almost that same identical newsletter to all of my admin team because during the summer we are not connecting like like we can during the regular school year. And so I found it that I would tell a couple people something and and realize that others did
100not know that. So I started sending that newsletter out to all of the admin, the directors. Uh, so everybody was getting all the same information at the same time. And I apologize, it's probably a little too much because some of that may not really relate to what's going on in your building specifically or your department, but that way everybody's on the on the same page. Then that led to if we're sharing it with the board and the admin and the directors, why would we not share the same type of information with all of our employees? because a lot of them um all summer kind of felt a little left out and in the dark and didn't know what was going on because they weren't here with us going through it. So, I've started sending the
101same thing but different uh to all staff every other Friday. I've enjoyed doing it. It really helps me at the end of the week really focus on um the positive things that we have accomplished because it's very easy to get overwhelmed and see what still needs to be done and it has really been um it's really been a great great thing for me personally. So I hope that it has helped everyone else as well. I'd like to continue doing that. >> Thank you for doing that. It's very It's been very helpful. >> Yeah. Can I have a question or ask you a question? >> We show two home varsity football games in September. Are we going to be able to play them at home or are we playing them somewhere else? >> This newsletter is
102not my newsletter. This is Mr. Ford's newsletter. >> Okay. Sorry. >> Yeah. I mean, but I was flipping through this one. >> September you're talking? >> Yeah. There's >> September 5th is our first home game >> and we'll be able to play on the field. >> Yep. They got it done. Um, I've been talking to Kevin about every other day, which is the guy that put put the field down and they the roots are already about an inch and a half, 2 in uh, long. So, >> I had I was under the impression we wouldn't go get on. So, >> I've heard all kinds of things. I don't know where it's coming from. I get it. U, but no, he he has full confidence that we'll get on it. Um, >> maybe even a little
103bit before Labor Day to clean it and all that stuff. So, we're gonna have to get the grill off, guys. >> We'll be parking in city parking lot, right? >> Which you can talk to Mr. Hayden about. >> So, I'll take any volunteers for parking on Friday night. It's interesting job. That'd be great engagement. >> It would. It's an interesting conversation. >> Be extra for you now because of the lack of space. >> The good the parking up above will help. I hope >> Mr. Rogers making a donation. Can we get that like right by Friday? >> Sure. >> I think we're ready for our MSBA video. >> Guys, I have to get a seven-year-old in bed for his first day of school tomorrow. So, I apologize, but say hi. Welcome to the August edition
104of the Missouri School Boards Association's Board Report. We begin with a look at how the signing of Senate Bill 68 into law will affect Missouri school districts. The legislation, which takes effect on August 28th, marks a major milestone in Missou's commitment to school safety. CES's chief operating officer, John McDonald, says that while meeting the requirements of this law may take some work, CES is here to help every step of the way. We at CVS had the opportunity to collaborate on what became Senate Bill 68 and we're incredibly grateful for that opportunity. Our voice was heard. We appreciate that. The voice of school safety professionals across the state was heard. We're pretty excited about where it's going, but we know there's going to be a ton of work ahead for us at Center for Education Safety,
105including uh all the training that now has to be done. You know, there's a misconception out there that this bill uh will cost school districts a lot of money. It does not. It takes some time. It'll take some effort, but the effort is worth it and the time is well spent. >> Many districts have already contacted CES asking about what they should purchase to meet the new requirements. John has some simple advice. >> What I'm sharing with everybody here is don't buy a thing. Uh you're getting a lot of calls from vendors right now who are telling you that you need to buy their product to be in compliance with Senate Bill 68. And that's just not true. Uh most of Senate Bill 68 has very little cost to school districts. Uh the cost is
106in the effort. The cost is in the time to get your team ready to go to be more prepared. It is not uh a huge monetary cost. and those monetary costs that that are in the bill don't come online for a couple of years. So throughout Senate Bill 68, we tried to find ways to enhance foundational aspects of school safety that don't cost a lot of money. >> In addition to doubling the number of school safety to meet demand, the CES team will be delivering new updates and key training in new ways as well. >> We are launching a webinar uh series lunch and learns. We'll get into specifics about a certain aspect of the bill that's critical for schools to know. It's not just school safety people that that should be listening or watching
107us. Um, our administrators, even our boards, our superintendents. I understand your time is limited. Your time is valuable, but this is a big bill. And uh you know I come from a place where I've learned over the course of my career that at the end of the day in the aftermath of crisis and tragedy, you'll either have to justify what you've done or you'll have to justify what you didn't do. >> To learn more about Senate Bill 68 and upcoming safety trainings, visit the MSBA website and watch the weekly for updates. Also, make sure that your safety teams receive the safety weekly emails from the CES team. John covered so much important information that we couldn't fit it all into the board report. So, visit the MSBA website or the MSBA YouTube channel to see
108the extended interview with John. CES is also proud to co-sponsor MSBA's AI and education symposium Wednesday, October 22nd, in conjunction with the MSBA annual conference in Kansas City. MSBA's director of digital initiatives, Mark Henderson, says that the event has something for everyone, regardless of your AI expertise or experience level. AI is transforming education right now. Are you prepared to lead the changes in your district? At this one event, we'll explore how AI supports learning and how school leaders like you can lead with confidence. We'll kick off with Kim Carr, co-founder and executive director of Digital for Good and I Can Help, a nationally recognized leader in digital wellness and online safety education. Then you'll experience expert sessions led by practicing educators, technology professionals, legal experts, and student voices covering AI implementation in classrooms, cyber security,
109policy development, career readiness, and more. Registration is open now for the AI and Education Symposium as well as the MSBA annual conference in cooperation with the Missouri Association of School Administrators and the Missouri Association of School Business Officials. The conference will be held on October 23rd through the 25th in Kansas City. The event will once again feature numerous breakout sessions and workshops, many presented by school leaders from districts throughout the state, the education expo, and another great lineup of general session speakers. And it's not too late to register for MSBA's fall regional meetings this September. The topic is phones and funds, tackling today's tough school policy and finance issues. Held across all 17 regions, these meetings provide a great opportunity to connect with fellow school leaders, receive important updates, and participate in regional discussions that
110impact your local district. Visit the MSBA website to register for your region's meeting. That's it for this month. Thanks for allowing us to have some time at your board meeting and we'll see you in September for the next MSBA board report. Second all those in favor. >> Thanks everybody.