001Please join me in the pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Now we have some student recognitions for achievements this past year. >> All right. It's always our honor and privilege to recognize some students, student athletes, teachers, uh staff, faculty members. Mr. Dryer is going to help us out this evening. Uh athletic director, activities director. We got recognitions from golf, track and field, uh, girls soccer, baseball, choir, and band. So, we got quite a few. So, thank you for joining us this evening. And, Mr. Der, I'm going to turn it over to you, sir. Okay. Yep. I think we've got uh 10 10 student athletes with us or 10 students with
002us. Uh, several reached out and said that they were on vacation. So, thank you guys for coming. So, we're going to go ahead and start off with golf. And we would like to recognize Derek Martin. A little bit about Derek. Uh Derek qualified for the state golf tournament and competed um at Twin Hills Country Club in Joplin on May 19th and 20th. Uh the first day of competition. So state golf is a two-day competition. Derek shot a 79 on the first day of the tournament and an 81 on the second day of the tournament. Uh, with those scores, Derek finished 25th overall in class three out of 92 golfers. So, good job, Derek. [Applause] And also Derek's coach was coach. >> Uh next up we have some track and field athletes uh that qualified for
003uh for the state competition. First uh and these athletes could not be here. First we have Ellie Gerler. [Music] Okay. Uh, next we have Desmond Hamson Ben Hoover and Destin Morgan. Those were our four athletes that that qualified for the state and track and field contest. Uh, next we have several athletes that qualified for the academic allstate. um earning those academic all-state honors. And with us tonight is Jacob Gaiman. Jacob also had a 4.0 GPA. Uh joining Jacob um but are not with us tonight is Kayen Bagot, Ellie Gurler, Hannah Rehagen, Gretchen Triller, Taylor Eversol, Kayen Skidmore, Kayen Broken, Allison Burns and Dustin Morgan. Next up, we have two soccer athletes. One could be with us tonight. Uh first, the one that could not be with us tonight was Caroline Grimog. She was named to
004the all state first team all region. She was the all region defensive player of the year and also earned first team all conference and all district honors. With us tonight, we have Miss Ava Ernst. Ava was named to the all state second team. She was also named to the all region team, first team all conference, and first team all district. [Music] Next, we had a couple uh baseball recognitions and they could not be here tonight. Uh first was Troy O'Keefe who was named to all state first team pitcher. He was a Simo ball finalist, earned a spot on the J98 dream team. He was a JCA conference player of the year and earned first team allconerence and first team all district honors. Uh, and then our head coach, Donald Keith, his father, uh, was named
005the JCA coach of the year and the J98 dream team coach of the year. Uh then we also had some baseball academic all state um awards too that went to Ty Peeler, Dalton Frriie, Whan Huber, Barrett Wheeler, Gideon Steve, Hunter Eselman, and Lady Emmens. All right, next. If I counted right, I think we have seven or eight of our choir members here. We've got several Linda recognized. So, 21 members of the PHS choir qualified to compete at the state solo and ensemble festival held in May at the University of Missouri in Columbia under the direction of Miss Taylor Davis. vocalists who competed at state with solos and ensembles were uh with us tonight is Miss Khloe Cox, [Music] Taylor Cox, Gwen New, Josephine Lman, Cameron Hine Karens. and Zea Thurman. All right. Other uh choir
006members that were not here tonight that we'd also like to recognized that were part of the 21 members that went and competed at the state solo and ensemble festival. Uh were Rosemary Baker Mosley, Abigail Bridges, Katie Broking, Sophia Barrett, Taylor Eversol, Alison Peeler, Schuler, Yasu twice, Ray Warren, Julian Cal, Hannah Taylor, Peri Figgy and McKenna Shane. Those were our band or I'm sorry choir members. Next, we have a couple band uh members. We had four PHS band members who competed at the state and solo uh festival held in May at the University of Missouri in Columbia under the direction of Mr. Jerry Childers and Mr. Jacob Bagot. Uh these four students could not be here tonight but we had Christina Kishbally Schuler Cara Fulmer and Hi Fig. All right for those students that were here.
007Thank you once again for being here tonight. >> Thanks for all your hard work. >> Thank you parents for all those drives in and out picking them up for practice and that. Thank you very much for being congratulations. Yes, sadly. [Music] Okay, moving on to the next thing. We need approval of the agenda to approve the agenda. >> Second. >> All those in favor? All those opposed? Agenda is approved. No comments. >> No patron comments. Uh consent agenda. Any uh extensions on the warrants or anything? >> I glance through real quick. We see >> six degrees open session. >> Make a motion to approve the consent agenda items. >> All in favor? I >> opposed agendformational items. Storm recovery update. >> I was going to provide a little bit of the update for the crowd
008and invite them to fill out our survey. Um, but we did send that out. Um, Mr. um Mr. the board crafted a really uh very detailed followup to last night'sformational meeting. Sent that out to all of the media releases and in that it has the link to the information so they can see what the u what information the architect shared as well as a link to fill out that survey. And then I felt it might be beneficial for you all just to have a paper copy of. So we printed that out with the um scan QR code on the back of that as well as I went ahead and printed my weekly newsletter for you today. There will be some more pages added by Friday. I'm sure it's a there's a lot happening this week
009and so I will still send that out to you Friday afternoon late just by text. But you've got paper copy of that as well. And this all went to all the parents and a lot of people today. >> So we are very uh we also had um KFA no Fox 23 News I came and did um an interview and we talked about that as well. >> Okay. >> Any other storm recovery? >> Moving on to program evaluations. So, we uh will will include a few of those every month on the agendas for you all to preview. Those people who are um ultimately responsible for getting those completed, it takes kind of a team effort to do each one of these programs. We make sure that they're here to answer any questions that you may have.
010But you'll kind of start seeing a clump of those every month instead of us trying to do it all in one board meeting. I don't we weren't able to get it all in one. It stretched into two. So, we're going to try just a little bit each month. >> Any comments or concerns, questions about the program evaluations? I didn't have any questions about today's, but is that document still live that we can pre-re this and ask a question? >> Remember, we had a document question. >> Just wait until >> because it's um a document and there were more than four of you on there at the time making comments. It created a forum so we had to take it down. >> Thank you. >> Okay. Next is a policy dates 2025B. I don't think these
011are the ones that we're talking about. Any comments, questions, concerns on 2025 policy updates? We move those to consent agenda for August. 2025 C policy updates. There were two of these in this package that we talk about. >> Then we wanted to pull out and try to appreciate almost personal devices in the home school. Yeah. Most most impactful is the devices. >> Did you have any feedback? Was was anyone any any staff able to review the that original language? Do you have any feedback on that? >> It's been sent out to the administration. We've not had a lot of feedback other than u the administration has been researching um some opportunities to get some suggestions, best practices. Uh Mr. Schaefer shared with our team that the Missouri Association of Secondary School Principles is going to
012host a webinar next week uh for kind of some suggestions, some guidance on procedures on how to enforce the policy. >> As I say, Mr. Heck and I were sitting in a ranking thing a month ago or so, and superintendent from I think both Cape and Jackson were there. I know Cape's been doing it. I mean, they have things you can put things in and so I mean, they may have some ideas, too. I think Kelly another one I heard already been doing it. So, I'm sure there's people who can pick their brains. I felt like it was pretty straightforward, but sort of open-ended. Teachers kind of adapted a little bit. Yeah, if you watch the board report though, Susan makes it sound like it's a you know what I mean? If you listen to
013her. >> Oh, I >> that's not how I interpreted that, but that sounded like me like she reported that before they wrote this. Maybe >> I suspect in the next few years this will be a lot of >> Dr. Jones. So, we can approve the language of this policy, but then there's a lot of procedure that kind of goes into that. Um, do you suppose our next board meeting will be how how long before school? >> Week before >> a week. Do we need to talk anything procedural tonight? I think if the board would be comfortable with that, if you would allow us a week or two to get through some of that guidance and maybe we could communicate with you all some of those procedures we'd like to put in place through email and
014if you have questions or concerns, you definitely could call us or call the administration so we could communicate um kind of in the interim so we already kind of have you all have a good understanding of of what those procedures are going to look like going forward. Um this this policy adoption is is definitely not in the best interest of us in considering the time. >> When do you feel like you would need to get communication to parents and students? What what would be your target date if when this is approved? >> As soon as possible. >> Okay. >> Um you don't care if I if I ask for some feedback on that from the building principles. Um, one of our intentions at the high school level is during our open house, we're going to
015have uh what Nick likes to call a one pager with updates on policies, procedures, and that kind of thing, especially given where we're going to be. So, we end up being probably a three pager realistically. Um, but the word is kind of out that cell phone policies are going to change. So, we're just going to identify we're going to handle it. Um, phones have already been kind of the center of a lot of our discipline conversations anyway, so I don't think it's going to be a real big surprise at this point. Uh the other piece Jim you had mentioned uh Cape Central had already gone to an effective cell phone ban. Their administration is actually going to be on hand helping to run this uh webinar next week to talk about here's what we did
016that worked really well. Here's what we did that you need to avoid at all cost and here's how to kind of get everybody on board um moving forward for us >> because they've done it for a couple of years. >> Yes. >> This would be their I believe they're going into year three. >> So your open house state Mr. How is the >> mine stayed the same to Thursday? >> Thursday. >> I don't see any much changes. We've been >> we've been for the most part zero tolerance for a number of years now. So, um I don't see any >> in your classroom name. Yeah. Uh overall, correct. >> I mean, overall just a lot of the language that's in there is things that we already do, common sense measures, medical, um if there's a
017a need for a teacher to use one for a program, uh some of the the newest phones can do things that our cameras can't do that we would give the kids. So, there's a few um little issues like that, but for the most part, I've seen big changes in our building. Would you all be comfortable after they've been able to kind of go through that professional development, that guidance to kind of draft something and we could share it with all of you and make sure that you're comfortable with it as well? >> It's next week. >> What's it Thursday or Tuesday? >> Tuesday. Tuesday. >> But you would would you still want this policy approved tonight? So that's on the book, right? It's mandatory by law that we get this policy approved then >> we
018can look on to later. >> Yeah, certainly >> just kind of jump starts it a little bit for us. >> J IG DAA. Is that right? >> I make a motion to approve policy IGD. I'm sorry. IGDA resident participation participant student involvement in activities and events and a motion to approve JFCD student use of personal communication devices as presented second. Uh all those in favor, >> all those opposed pass those two policies and the rest of that package will be put on for the consent agenda next month >> for August 13th. >> Yes. >> Which will still be before school starts. >> Very good. Next, I will make a motion for a roll call vote to schedule close session to discuss student personnel matters as permitted by revised Missouri statute 610.21 sections 2 3 6
01913 and 14 at the conclusion of open session. Six Nancy. Hi, >> Kevin. Hi, >> Alex. Melissa, >> hi >> London. >> Hi Jamie. >> Hi. >> Okay, these little bitty contract for the construction management team. >> So there are two contracts. The C132 is for the construction management and the B132 is for the architectural services. These have been previewed um by our legal council and approved. She also uh consulted with their legal counsel. That's been going back and forth for a couple weeks now. So, everybody's in agreement and we're ready to put those in front of the board. >> There was some language in here about it page page three on the architecture. I think I just change one word from will to may. It says we will pursue a bond issue. Will >>
020I don't know that we will. We may. >> Okay. >> Does that make sense? >> And that's on page >> page three of the architect. I think it's >> it's on both. >> I think it is on. >> Is it? Okay. M. >> I can request for that change. >> Yeah. says 3A. I guess my biggest concern on there is phase four. To me, this whole this whole thing is way too open-ended. We hired an architect to help us with figure out what we needed to do with the high school. Figure out what's what's safe and what wasn't. But now we've got an open-ended contract here where uh whatever we do in the future as I read it, we have this we would still have the same architecture. To me the this has grown way
021more than what we at the meeting when we hired well the architect and construction manager this the scope has grown so much. So I think the architect um you know they do a lot of they have done a lot of preliminary studies. They've done a tremendous amount of work in making those determinations and so that >> determinations on >> on what exactly what they presented last night. You know what would be structurally what's environmental concerns and so they've done a tremendous amount of work and within that scope of that. Uh the architect also plays the role of being a bit of a gatekeeper when it comes to all payment transmitts. And so any payment transmitt that goes out to anyone is pre preeded by the architectural firm to make sure everything's on the up and
022up. Everything's according to the contract agreements with those vendors. Um all there's they do the lean waiver work. There's a tremendous amount of behind the scenes as a gatekeeper that the architect does for us for every dollar that comes in and out of our budget. And so that's a tremendous active role. Um they will be on site at least twice a month checking schedules, checking those scopes to make sure that the contractors are staying within the time frame of the allowance, the weather delays. So there's there's a tremendous amount of um day in and dayout work that's that's overseen by the architectural firm other than just um making judgments on what's um structural, what's environmental, and advising the board on what we should do moving forward. >> Okay. So what you're referring to is phase
023one. >> Yes. That would also be into phase two as well. But if we engage if we decide uh down the road as a community to go into a bond issuance then they would be engaged in that work as well. But that would be those other phases. I think that's why it was broken into separate phases because it's not certain and for sure where some districts when you hire an architect you've already decided you're going to go for a bond issuance and so that work begins immediately. But because we're in a storm recovery process, there's multiple steps before we ever get to that decision. So, they've broke that into phases, but um they they've already been instrumental as far as um >> they write the bid specs. They assist the construction manager to make sure
024that all the bid specs are written as they should be. So all of those that have gone out for the slopes roof, the shingle roofs, the windows, all of that, the architects are working in tandem with the construction manager to make sure um all of that scope is correct, the bid language is correct, and then the contracts align to that. So say we get we get whatever we're going to get built or whatever we're going to do and we get to pay we get to phase four of this project. In other words, we're done with phase three. >> Yes. >> Is that what you're saying? >> Yes. >> Okay. >> And we get to phase four. When we get done with phase four and somewhere, just hypothetically, somewhere in that process, we don't get our
025fine arts building and we decide we want a fine arts building. Are we connected to this? >> Are we committed to them for that project? >> I think under article 4 it talks about there's supplemental additional services, but those would only be upon request. So we would have to request of them to assist us with that is the way I understood article 4 and specifically 11.7. So that supplemental additional services I think would be if down the line we decide we want something that wasn't originally part of the plan it would fall under what would be considered supplemental. >> But would we be required to ask that of them or could be used if we wanted to. >> The way I see it we're committed to that. >> Yeah. Mr. In the original question, the
026LA key would be the last sentence of phase 4. The architect will not proceed with any phase four services until the owner issues, >> right? Written. >> But what he's saying is is when we decide to move forward, do you have to use >> I think his concern is is five years down the road if we want to take on another project. Is this is this contract at that point to the point where we can do an RFQ? for architect services. >> When is there there's no closing date on this obviously because we don't know when it works again. >> It's an easy enough process to do the RFQ. >> So why is this even in here? I I'm not I'm not comfortable with that but it seems to suggest that we would use the
027same architecture. I think if you do anything with that's not in that original scope, then you you would be able to go to an RFQ. That's how we went to an RFQ this last time because the previous architect, we had completed everything that was within that scope of work, >> right? >> And because it was not within their scope that we were planning to do, we were able to open up a new RFQ. And I believe that would be the same with this one as well. Yeah, but phase four seems really open-ended with future projects. I mean, you know, I mean, it doesn't >> it doesn't specify a specific future project. It just leaves it open to any future project. >> I don't think there's um I mean, I can I can seek clarification, but
028I don't think there's any contract that perpetually ties you in forever to it. I think there's a scope and then this is if we this is supplemental upon request. So, if we wouldn't request that, it would we could go out for another RFQ. But if we do request it, it's within that original scope. So, we wouldn't have to go out to an RFQ if we didn't want to. If we wanted to continue working with them, we could request supplemental additional services. So, I think that's in there in case we choose to continue working with them. But if we don't request that of them, that would enable us to say this is out of the scope and we're ready to put this out for other considerations. Dr. Jim, what you just described would be the very
029reason I don't like phase 4 is because I may be voted out soon. And that's 24 months or more down the road. I would feel more comfortable allowing a elected board at that point to do a new RFQ for for whatever that additional project was. And hopefully SAP does a great job where we would choose them again. I I didn't find the RFQ process to be cumbersome besides just my time, but I signed up for that. Um, my my my mind might be able to be changed, but that's why I would not like phase four is just cuz I'm I feel like I'm obligating or I'm taking a decision out of a hand of a future board two years from now. That that's my opinion. It just dropped the whole phase four section. >> Now,
030we are asking a significant commitment of the third firm as well. But if you are not comfortable with that, if you'll share with me um what you would propose, then I can reach out to council and ask them to reach out to you. Could we just not remove that? >> Just take phase four out. >> Take phase four off. >> You could you can make a motion to approve it without that if you include that in the motion and then they would have then it would be kicked to them for their acceptance as well. They they are they are comfortable with what they have presented to you. So if you're going to make changes, we're going to go back to the negotiating table. Do we need to approve it or do we just table it
031and find out what they're going to do? >> How long we want to take phase four out of it? >> Do we have to approve it tonight? >> They've done a lot of work for us, not under any contract whatsoever. They've been here for months. So, they're they're very anxious to be protected by a contract for them for themselves as well. They've been very patient with with the process. So I would expect that they would still remain patient. They are they are ready for for this to be to cover themselves. We'll have another special meeting shortly. >> Yeah, I would either if I'm going to approve it tonight, I would want to take phase four out. If we don't have to approve tonight, run it by them and then we can do it in a
032special meeting. I just don't like leaving phase four in there. >> Okay. What if I propose that you all were the motions that it's approved as is with the removal of phase 4? That way you've got it approved. If they agree to that, we're done. We don't have to have another connection. But if they do not, then I'll bring it back to you again with their proposal. >> Yeah. I'm not sure. >> And I think if they come back with a phase four reward, it'd be nice if there was some nature of a timeline, a closing date because it just I think the scary part to me and I think it's what I'm hearing is it's very open-ended. anything that we've decided to do in 10 years, it feels like we're, >> you know, when
033we see when we please see plan C on that board last night, that is pretty we're moving roads and we're making earthshattering things and and so anything from that could be there and be tied to a firm. And it's not it's nothing against them, but I I agree with not tying the future board's hand. I wouldn't like it if somebody did that to us. >> So there's two two contracts, two we need two motions. One for the construction management, one for services. >> Yes. >> But it's phase four in both of them, right? >> Correct. Correct. And then we want that. >> Oh, and then >> the change that we may >> pursue >> that's in phase 3A, I think. >> Mhm. >> In both of them. >> So you have the two changes made.
034So we just say changes presented. >> I further clarify a question. and go with that discussion about the contract on page. Um, this is specific to the architect contract on page page 22. Um, I see the amount that we're paying for the services in phase one and it says plus expenses incurred. Is there a limiting factor on that? And what does what does it expenses incurred refer to? >> What qualifies? >> Yeah. Is there any limiting principles on that? Um is that just some travel reimbursements? And >> are they starting to charge us for paper and stuff like that? >> Not they've not incurred any of their travel expenses. Would not include any of that. Okay. >> It just >> what what does I guess what does count there? >> They've got a percent construction
035cost >> that's in phase two. >> Phase two. >> 8.25. >> And which phase are you in? >> Phase one. Right after the dollar amount for phase one, it says plus expenses incurred in performance of this service. I don't know what that means. >> What page are you on? >> Really? >> 22. Sorry. >> There's a lot >> and that may seem nitpicky and I hope they don't take it as such when we ask that question. Yeah, it's almost like >> an example of those expenses. >> I just don't know what it would be. It's kind of So, you want an explanation of what could like an example of what plus expenses incurred in performance of services would be in addition to the upfront fee. >> Yeah. I see the dollar amount. >> That's fine.
036>> And then I just asked the um legal council to give me like an average percent of architectural contract, this type of contract, and she said it ranges from 6 to 9.5%. Is the average. >> Can I ask the board if they remember what the inside charge? I think it was >> high. >> I thought it was 15, but I keep going. What do you think it was, Kevin? >> Well, I'm think it's higher than this. I don't know why. >> On my research, that seemed within range. >> I remember 15 from something. I mean I think that too >> from from some fraud. >> Yeah. >> Now was it was it inside? I'm not positive. And I'm not positive either, but I just remember that number being >> thrown around >> uh when talking
037about architecture and that may possibly have been smaller projects. >> Correct. >> Than this which charge more because spending a lot of time or a million I appreciate um your diligence in trying to get down into the nitty-gritty and make sure that we're entering into an agreement that is fair for the district. Um, but I do feel confident that the attorney from MXO tool um, we didn't use the MSBA attorney who went to an actual attorney that were paying for their services and I feel confident that they represented us well and that she would not have suggested in this back and forth process that she's been working on anything that that would have put us um in a position where she not be comfortable with. So, um I I do appreciate um the request for
038some specificity, but it's they have done a tremendous amount of work for us. They have um represented us very well. Really gone to bat for us tremendously. Not under any contract whatsoever. Don't brag too much on Meccas to >> We've had them for a number of years, but I found uh I found the contract with Insight. >> Did you? >> Yeah. So, I mean, it's considerably more only because it's broken out different. Schematic design phase 15%, design development phase 20%, construction documents phase 40%, construction phase 20%, bidding and negotiations 5%. Now I may be interpreting it wrong. Those that's in the table, but they then it totals it to 100%. So I maybe that's the amount of time they're spending in each and it may not be cost. So I'm trying to define the cost
039of work. said, "I just I I felt like it was in our best interest to have um someone with experience far beyond what what what I am capable of doing to look over this." And she has been very very diligent. Uh Julie can attest to how many copies of this we've gotten in the last two weeks. Um as a matter of fact, I had to call in to say, "Send me the final version because so many single words have changed." Um, and so I do feel like she has represented. It's Katie Forester is the specific attorney that's that's assisting us with this from the GO tools group. So I I would suggest, but it's just a suggestion or a recommendation that we um enter into contract with these um two companies. I feel like um
040they're really supporting us tremendously. I and I feel like this contract language has been hashed out by professionals for weeks, but I do respect if if you have certain requests and you're not comfortable to those. This one calls out what what those additional expenses could be in a separate section. transportation long-distance services which I don't think yet dedicated data and communication services fees paid for securing approval authorities of having jurisdiction of printing reproductions plots posted handling and delivery expense of overtime work requiring higher than regular rates if authorized in advance by the owner renderings models markups professional photography presentation materials architects consultants expense Professional liability insurance gave exclusively to this project. All taxes levied on professional services site office expenses and other then it even says other similar project related expenditure. So even that left
041it open. >> So we could get a bill for the equals >> that I mean that's I think what we're concerned about. I don't know they would do it. I don't know that insight did it but I can't find the actual because on that same page 22 in phase three the compensation will be a percentage of construction cost. Yeah, I would know that. What percentage? >> Well, that would be in the amendment. Phase three calls for an amendment of the basic architectural services. So, we would have an amendment added to this contract if we went into phase three. This phase three and phase four are only if we go into >> Okay. And so then it would be decided at that time. >> That would become an amendment to the contract. We would decide it
042at that time. That that scope would expand if we go into phase three or phase four. And I think this contract is very different than what typically a contract perhaps like insights is because Insight already knew exactly what the scope was going to be. They were going to do bond work. We don't know if we're going to want to do that. We may only have repair and renovation type services. And so this one is customized to our situation, which makes it a little different than what's probably typical when you hire an architect, a design build type contract. We don't know that we need that yet. And like I said, I'm very comfortable with that. The lawyers between theirs and ours have gone back and forth to make this very specific to our situation. like it
043like the the boarding in phase four on that same page. The compensation will be a percentage as mutually agreed upon per a contract amendment. So I think phase four is on there if we want to continue working with them, but it would require an amendment and the negotiations and that whole process again before we got into phase four. I think that language protects us, but phase four is there if we choose to continue engaging with them. >> The way I'm reading it as a contract is we're only locked in through phase one and two. Three and four require signed amendments between us and them. So, in reading that, would you be comfortable leaving phase 4 or do you think it still needs to be removed? Um, the only thing that makes me apprehensive about leaving
044it is phase three does start with the owner will pursue a bond issue because that >> We don't know that yet. And while I do understand that we still have to sign off on a contract for phase three, what if phase three looks different? But now it does We are. I'm not deterred by phase three and phase 4 being in there because of that. We we do have to continue negotiation with them to enter those phases. But I don't like the verbage of the owner will pursue. Yeah, that has to >> that definitely needs to change to May. >> Would the board consider the contract as is with the request of changing the word will to may on page three? What if it was something along the lines of should the board cons or pursue
045a bond issue and then essentially everything else that they have because we're only grouped into everything they're doing right now and then renovating 200 300 I did find percentages. Now things didn't I kept looking. So this is broken out by project. So their percentages actually decreased with the price of the project. Anything 500,000 to a million was 9% and it works its way down to 6.75% or 5 million and above. So >> for insight so okay so the primary center at 12.2 million was 6 and a.5%. The elementary school at 3.2 million was 7.25%. Middle school 10.75 million 6.5%. Uh HBAC capital improvement updates is 1.2 million. We paid 8.25% for that. uh some upgrades here at 900,000 was 9%. And uh some middle school and other facilities 1.9 down to 8.25%. So for it
046for them it went from nine down to 6.75 and it decreases the price of the project before >> I don't >> no it falls in the normal rate but that gives somebody some reference. I just still have some concerns with leaving the face on >> Kender. >> I said I just have some concerns with leaving that base floor on there. >> What end date are you comfortable with knowing that we have no idea what our >> I know that's just it. I mean we have no >> we have no way of putting a date on it. It does say the architect will not proceed with any phase for services until the owner issues written authorization to the architect to proceed and provide services. >> So, so is the interpretation that if we choose not to
047write something to that architect, we're done. >> See, that's what the concern is. >> Yeah. >> Is is that it makes it sound like if we proceed with anything in phase four, we're stuck with it. And I don't mean it bad. I mean, we may love them, but if we could decide >> phase four and we want to go with somebody else, this implies that you have no choice but to you know what I'm saying? That's how I read it. And I think that's how everybody or most everybody else at least is reading it. I don't know that that's right, but that's how it reads. Either that or add some verbiage in there that clarifies it says, you know, at that point the RFQ process could be followed, you know, and these guys could be
048giving consider. I I don't know how to change it. I just fig it' be easiest to just take it out. We get to a phase four, we just RFQ it, including them. >> Can't imagine a company with all the kind words we've just said about them. being concerned with us asking a question about phase 4. I you might be able to change my mind. My mind has not changed as of today. And I'll explain it one more time. Future board members or maybe even some of us sitting here may choose to have an RFQ process for future projects that are not in the scope of phase one through phase three. And I don't feel like me making a decision two years prior to that is me being the appropriate fiduciary. It's my opinion. And I
049don't think someone as great as the kind words you shared about them. I don't I I'm trying to think of everything blowing up and then packing up and leaving and I don't I don't see that happening. Is that what we're afraid of? Or are or or are we we don't want to look like we're nitpicky? I don't feel like it's nitpicky. I can drop the one about the extra expenses incurred. That probably is nitpicky because I don't know what those are. Um but I can allow some trust in that. I don't think someone would get out of control with that particular item. Maybe phrasing this differently is it feels like phase 4 becomes part of the scope of work and it's an open-ended phase. Does that make sense? >> I agree that the language is
050clear that we would approve a future product, but there may be a board member after me that says, you know what, SAP is not serving our community well or the maybe they have turnover and they have new people in SAP, not the same ones we're dealing with now. And I want that future board member to be able to submit a RFQ and choose who they want without the rest of the board saying, "Well, we we don't have to put an RFQ because we've already committed for the to them for future projects." It's almost sort of like a break up with insight. We don't want to be held, you know, we don't want to be held indefinitely. That's the way I see it. I think as a professional company, if they are a professional company, they
051will understand our concerns about about having this on there. It would be something that they don't think it's something that they would not have heard of before. Maybe it's standard. I don't know. >> I am confident the lawyers that we have chose are not putting us into jeopardy. It's only protecting the minority of our future administration. >> Sure. When we hired insight, I don't know that board members were really realizing the scope of how long they were going to be here. Was that clear to you, J? >> Say that again. >> Sorry, you were talking. >> No, you're good. >> When we hired them. >> Okay. Well, we hired them to help with the bond issue. I don't know that all the board members were really aware of the scope of how long they were
052going to be here. >> The drawback for me answering that is I wasn't here until after they were brought on board. >> Okay. >> I wasn't part of it. Nancy might remember I thought >> No, I got here about the time we were just uh doing the marketing campaign for I mean it already been decided that they already were working. You know what I mean? >> Okay. So I I wish I could help. >> And I think part of that too was at that time we developed we developed a wasn't in a fiveyear plan that how we were going to do how we were going to move with all that stuff and we never we ran I mean we just ran out of money before we we got everything done that we kind of wanted
053to have done. And then that's when we came back with the grant that we got for the career center. They kind of I think still thought they were kind of part of that plan. >> Um >> because that time >> because it was still on the list >> that wish list. We we weren't clear at all at that time. >> We weren't >> unintentionally unintentionally we weren't we weren't clear about the scope of the problem. >> Well, because we really at that particular time we really didn't know exactly I guess what all the scope was. We had a big wish list, but we never got that far with the whole wish list. Well, it was never clear about the funds that it would generate, the tax would generate, and how far that would go >>
054down the wish list. So, it was very open-ended. >> Is there a way that we could go back to the verbiage where we're fine with phase one, we're fine with phase two, and phase three is worded should the owner >> or may or whatever, correct? pursue a bond issue, something about renegotiation of phase three or and four. >> Give us an opportunity. >> I understand both sides. I see what they're saying as far as we're not locking you into anything. We will renegotiate. It will be an amendment. But I understand where you're coming from as far as this is just a there is no end date whatsoever. If we mention we do want a performing arts center in a conversation is that is that part of the scope I would like to see us somehow
055have a closing on that. They do good work. We rehire them. Big deal. >> I didn't find the RFP process to be laborious. I'm willing to do that again. I'm sure person that signs up for the school board would be willing to donate their time process. I mean, there's a little bit of motivation there for them, too. They keep on keeping on. forward. make a motion to approve the uh park or the I'm sorry construction manager contract um with a an addendum or a change to >> you're on manager >> construction manager >> on page three >> with Brock Miller construction to a change to article one.1 phase These three there's the owner may replace the word will with may or bond issue so and the removal of phase 4. >> Second. >> All those
056in favor say I. I >> I >> make a motion for the architectural contract with the amendments of SHA may for the bond issue leading phase four and asking what the extra expenses. So you would be deleting phase four on page three and page 22. >> I think if it's not on page three, it can't be on >> Well, it's about the compensation for phase four can't happen. >> There you go. Second. >> All those in favor? >> I. >> All those opposed. >> Mr. President, if we need to have a special meeting to to understand that more or make a change on that. >> Absolutely. We get clarification. We need to do something different. uh we're to the readoption of the MSBA policy BBFA. >> Can I get clarification? Did we do this one
057every year the same way? >> Okay. >> And why is it just curious why is it different than other policies? Why is every readion? >> Is it just a was there a statute or something? >> I assume that. I don't know that. I just think it's something >> I make motion approve BB FA the read adoption board member conflict of interest and financial disorder board members to change every year. >> All those in favor >> I all those opposed. [Music] All right, we're to the attendance report and administrative procedures. >> Uh this month, our attendance report consists of our summer school attendance. That should be included in your packet there. Uh at the primary center, 266 students, elementary 195, middle school 85, and then at the high school we had 51. We had some that
058were doing actual virtual egeneuity also there. So approximately a little over 600 students that attended summer school and overall attendance was about 92% which is pretty dang good for summer. Is this summer school for kids who are behind in academics or is this like more like camp carrier or the whatever fun summer camp thing is? The lower grade will be the camp curiosity that you see here on the primary there or excuse me at the middle school the group doesn't also add up there. >> Sorry. It's in your board packet. I don't have it on the agenda, >> but very similar what you were discussing earlier about policy. This is the third version. Our assistant principles, God bless him, I think. Oh, Mr. Der's here, but God bless him and others for the time they
059spent to redo the attendance policy, but our MSBA representative has sent us something back here that is they've struck through some stuff there. We're going to discuss that hopefully next week and present that similar to what we did with the policy earlier. But the bottom line is um you know secondary grades with attendance and and uh very good reduction years ago that used to be the case attendance committee things along that line have even a little bit better teeth but overall very pleased Mr. Dryer, assistant principles, building administrators and pursuing attendance and they've done a real good job following up on that over the last couple years since we formed the committee two years ago. So, just wanted to let you know we'll send that your way. Administrative procedure is not required to be approved
060by the board. Just a procedure. I'm sorry. Yes, sir. Um, how do you how do you plan on communicating this to parents? Is it just a clarification what we were doing last semester or or did something significantly change? I'm I'm not that detailed. >> Not I say significantly, not other than some language and then also for a certain number of days in this there's going to be a great production season. So, as soon as we get that approval, uh we hope to have that out as soon as we get next week. It is already in all of our handbooks. We update I think we presented that two months ago of the language. We're going to presuming what happens on step one, two, three, four, and five. But we will communicate that out as soon as
061we final approval and uh our committee uh approves that and takes a look at that. So to answer your question as soon as soon as we get there and it's good to go. >> So hopefully at least several weeks before school starts. My question to this a little bit is that 15 plus days you know it says here that's a 50% reduction in the grade. Um is there any forgiveness say this child was in an accident he was in the hospital called extenduated circumstance. >> Absolutely. So there is protection if there's >> part of the attendance committee the way attendance committee will review that and see what medical excuses what might be. So a student that does have it looks like it starts at nine. a student that does have nine documented medical appointments, let's
062say. Um, is that sufficient or does a building principal get involved to make that discretion? >> We call discretion building administration. Absolutely. Okay. >> Thank you. But we'll forward that to you as soon as Thank you. Financial report screenshot of the dashboard of last week. And so this is a reflection of June. So this is not the new budget. This is the the closing of the last prior. So the new uh dashboard will roll over the next month board meeting and that is presented um first all funds revenue and then all funds expenditures. So on the revenue, it should 90% of the federal, but we expected that to drop off. >> Correct. >> We were notified that some of the um title funding for various um federal programs would not be fully funed, >> but
063it was still lower than what we budgeted if you >> and your prior years in federal. uh we still received uh some ESRE funds even last year and um quite a bit more the year before that. So we received no ESRE funds this year. All of that was closed out in the previous year file sets. So this would not contain anything that type of federal funding. Those would be the expenses. broken into salaries and benefits, purchase services and supplies and materials. And we did um reduce those comparably from the prior year. And then we also shared with the board um the general ledger list so that you could see some of our to tornado loss purchases and those it required two reports because some of those are coming out of fund one and some are
064coming out of fund four. Anything $5,000 or more has to go to a fund four code. It was difficult for you all to see kind of what was coming in and out through there. So we will pro provide this for you each month moving forward. >> Are any of these expenses intended to be insurance expenses? >> Yes. That's why they've been separated out. So that's >> they your previous report are they excluded >> your financial report that you're going to present are those funds like segregated or are they included? Yes. segregated and then what would be a reimbursement from insurance would then be changed back into a different go back into our budget. This way everything is separated. So you've got a clean separate book >> and and um insurance proceeds also go to a
065separate they're excluded from your monthly. >> Yes. So it's all tracked. Okay. >> Any concerns about those? Well, I just had a question because I I saw one for and maybe some of these are all together and made that amount. I thought there was a payment to Brock for 73,000. Maybe that was part of that was just a big one. It was lined all out. You know what I'm saying? That might have been a whole bunch of them, you know what I mean? Put together. Remember Brock Miller was also the construction company on site. >> Yeah, I know. That's what I was before. >> That's what I was thinking about because >> so a lot of our boarding up of the windows, uh the initial roof repairs, a lot of that work was done uh
066by Brock River Construction Company. So is but that would be classified as under the emergency section of that. Correct. So that um you seen it under the regular bills list the regular warrants. I mean and it was to them and I figured that's what it was part of. They were they were on campus that very next morning. Yes. >> Masterard forms. >> Okay. >> What? >> It's on page one. >> So that's part of scroll down. Set up. So then that is not part of this list that we have here because that was the first part of the emergency stuff. Okay. Thank you. Does having this is this helpful for you all? this extra list and then this extra list we can be reimbursed for. >> I do appreciate it. >> I do too. I
067appreciate it. And then this items off of this list have the potential then to fall in those three buckets. >> I understand that correctly. >> That bucket term is a John Donley term. >> I I would love for him to explain that to you all as well as me and everyone else because we've heard about the about the buckets. But >> like your last say I did call him for about an hour and I was probably just more confused. >> Mike got some clarification on that. I'll share with everybody. >> Um when you think of a bucket you're concerned about it filling up or overflowing or exceeding that. Um the extra expenses is the only one that has a limit the way I understand it. So the building limits we've got right >> way hot
068limits and so he shared with me really the only one you're concerned about is extra expense has a limit of 10 million and then I think there's something with field there's a limit on the field but then the other part was going to go to haul so those two buckets apply but it I I took by what he was saying. We don't running out of the 10 million is probably most important. >> I don't know if I did a good job explaining that. >> Yeah, because that's the bucket that >> there's no more after 10 million. >> That's the bucket that everything else falls into fall into the other >> place. The temporary structures come out of that. And so that was a big chunk. >> Yeah. Now, but he described it to me that
069he intended to get FEMA to come back in and pick up some of that. >> So, yeah, if we went over the 10 million, we might only be responsible for the 25% expenses. >> Yeah, this is very helpful. Thank you for doing that. >> Okay, moving on to the board newsletter. a lot of um upcoming events, especially those in August listed in your newsletter. Um may pay special attention to those, the breakfast, the open houses. Um I know that the green carpet, those those things you all try to attend. So, we'll keep this updated. Um I'll probably start dropping this on the last page of your newsletter every week. try to keep it as a separate page in case you just want to print that and stick it on the fridge or something like that
070so that you've got um those upcoming dates of events that you could come uh and be engaged with our our families and it highlights um our two new directors Mr. Ford and Mr. Let's watch this video. It's riveting. Skip the rental counter with Turo. Rent just about any car just about anywhere. >> Summer is here and legs has you covered with 80% off everything. That's 80% off shorts, skirts, bras, flares, and all of our iconic active wear. Get 80%. >> Welcome to the July edition of the Missouri School Boards Association's Board Report. We begin by looking at how a very busy legislative session affects school policy and what to watch for as the new school year approaches. MSBA's chief labor, law, and policy officer Susan Goldhammer says that while many policies are being updated, there
071are two that are getting the most attention. >> There's two that I have districts that are really looking for and one has gotten a lot of media attention and it's the cell phone policy. Um so Senate Bill 68 um imposes a pretty strict rule regarding student use not just cell phones but all personal communication devices. Um and students are not allowed to uh use or display uh these devices essentially from bell to bell um throughout the instructional day. That includes lunch times and passing periods um which a lot of districts have been a little bit more lenient on. Um now, uh once the law goes into effect August 28th, uh this will be a complete ban. Um and many districts have uh contacted us saying, "Oh my gosh, we've got to have a policy on
072this. Where's this policy? Where's this policy?" And you are getting a policy. The policy uh is on its way. Um, but I do want to point out if you use MSBA standard policy language, and some districts have customized it, but if your district uses our standard JD-R, which is the student code of conduct, it already prohibits student use of cell phones and other personal communication devices during the instructional day, including lunch periods and breaks. And so many districts are in better shape than what they thought. um uh and they don't we are of course going to get a more thorough policy with all of the exceptions and the law listed uh and that is coming. Um the other one which I think is going to get a little bit more um attention as we get
073closer to school starting is that the legislature has uh now passed a law that requires school districts to allow resident students who are homeschooled attending family-based education which is essentially a home school where they accept voucher money or attending virtual schools. those kids in their district h need are required to have an opportunity to participate in district athletics um uh fine arts and co-curricular activities even if the child is not enrolled in their district. So that's kind of a big change and I think um as word gets out to our homeschooling community um districts are going to see more headlines and I think they're going to see more parents inquiring um about participation. Susan reminds us that policy updates can't be sent out until after the governor signs the bills. In the meantime, she says
074it's important to make sure your district isn't behind on policy adoption. >> It's a problem, uh, for a lot of school districts because that essentially means they're out of compliance with the law. Um, uh, we encourage any district that uses our policy services to please, please contact us. We will help you get caught up. Um, I will personally talk to you and explain to you the changes. Um, we can help you um, uh, plow through, but we really need to get caught up. MSBA typically sends out four updates a year. Um, uh, this year we could have five or six updates. Um, and so it's a busy year and, uh, we just really don't want people to get behind. Watch your email for the weekly and other updates for more policy news and information from
075MSBA. Susan covered so much important policy information that we couldn't fit it all into the board report. So visit the MSBA website or the MSBA YouTube channel to see the full interview with Susan. MSBA recently held its summer summit and at the conclusion of the summit during the delegate assembly, Shelley Mantel of the Mountain View Birch Tree School District was sworn in as president of the Missouri School Boards Association after serving as president-elect for the past year. She told board members attending the summit that one of her themes in the coming year is servant leadership. >> So as board members and leaders in education, we hold the future in our hands each day. We can choose to lead in many ways, but I hope in the year to come that we will choose to lead
076as with a servant's heart and work tirelessly to energize the mind and will of our Missouri public schools so that we are always the school of choice for Missouri's children. I look forward, excuse me, I look forward to leading as a servant leader and walking beside you as we move Missou's public education to the next level. Thank you for your support and your confidence in our in my leadership and I look forward to serving with you. Thank you. >> MSBA state officers elected during the delegate assembly meeting held at the summit include President-elect Kesha Lee of the Leoo School District and Vice President Riley Hartwell of the Joplin School District. And registration is now open for MSBA's fall regional meetings and for the 2025 MSBA annual conference in cooperation with the Missouri Association of School
077Administrators and the Missouri Association of School Business Officials. Visit the MSBA website for information on both of these upcoming events. That's it for this month. Thanks for allowing us to have some time at your board meeting and we'll see you in August for the next MSBA board report. One more. >> Make a motion to open session. >> Second. >> All those in favor? >> All those opposed meeting journ