May 14, 2025 Board of Education Meeting

001Please join me in the pledge of allegiance. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. approve. I need approval of the agenda. Some move. Second. All those in favor? I I Okay, we got no patron comments. We are at the uh approval of the consent agenda. Any abstensions? Otherwise, I move to approve the consent agenda items. Second. Yes. All those in favor? I carried recognition. It's always awesome to start out the meeting with some recognitions here. And first up, we're going to have Dr. Dill and Mrs. Acriman are going to assist us with uh some young readers here who have accomplished some great things. So, uh they're going to come up and help

002and Mr. Robinson's going to hand out some certificates. So, they should be ready. Okay. Dr. D, do you want to come up? We have several that are not here today. So, hey, Miss Shrimp, you want to come up here for a minute? Do you want to talk to them at all about what the Show Me Reader Award is? Yeah. So, um the Show Me, this is our librarian, Miss Shrimp. Um the Show Me Reader books um they get voted on by grades one, two, and three. And um those nominees if they read 50 of them and pass the AR test, then they earn the Show Me Reader Award. Um the Mark Twain Award, that is for grades four, five, and six. Um and we said if they read 10 of them, those are more like

003chapter books. If they read 10, then they get the Mark Twain Medal. Awesome. Okay, so up first we had um Mr. Brantley know, but he is not here. Haru Akita come on down. [Applause] I would like to say that she has won both awards. Both me and but she was unable to attend. Emory unber Thank you. Harley be Beline, [Applause] Patty [Applause] Warren, Annabella Little wasn't uh able to uh come tonight or Lex French, Talia Cwley, Santos, Hernandez, Hernandez, Michael Burke, Biggler, Brena Lib, admire Teddy Hogs. Yes, [Applause] it's Everly Schwint, Haley Russell, Hamari [Applause] Sugai, Dylan Hernandez, Chavez, Scarlett for Thank you. I always say that name. And Jaden Moore. Yay. [Applause] Um, the Mark Twain Award to earn this award, students must read 10 Mark Twain award-winning books. These books are selected by

004students in Missouri, grades four through six, are written by American authors and have literary value, which may enrich children's personal life. And Rox Johnson got that this year. [Applause] There's four of them. Yeah. The students who've earned Mark Twain during the school year are Case Hot, Penelopey Brafield, Jiar Akita, and Rox [Applause] Johnson. Please go back to your parents now. Good. Good job. One more round of applause for these young readers [Applause] and Okay, next up we're going to have Mr. Heck, the career center director. We have a recognition here for Skills USA State. So, Mr. Thank you. So the approximately 500 high schools in the state of Missouri, those students have the opportunity to go to area career center. Out of the 500 high schools, uh we are one of 57 area career centers.

005Out of the 57 career centers, there are nine districts. Uh we host the districts in February on February 14th. The students who qualify there go on to the state competition which was last month at at state tech in Lynn, Missouri. We brought home one state champion uh right here at the Pville Area Career and Technology Center, Mr. Cooper Lively. Step forward, [Applause] sir. Workplace and information technology. Congratulations. [Applause] All right, moving on to new business. Uh, I will make a motion to schedule a roll call vote to schedule a close session to discuss student personnel matters as permitted by revised Missouri statute 610.21 section 3 613 and 14 at the conclusion of open session. Second Melissa I Nancy I Kevin Hi Blendon. Hi Jamie. Hi, Alex. Hi, Moving on to welding rods and gases buds.

006We did a breakdown provided that for you all on each item and also I made a notation on the company that previously we had gone to bid on. Make a motion to approve the bid from Ozark Gas for welding rod gas. Second. All those in favor? I. All those opposed. Motion carries. On to the envelope bid. We had two bids for envelopes and we also made a notation on the company that was previously used. Move the board accept the bid from way printing. Second. All those in favor? I oppose. Motion carries. On to the policy updates. Any questions, concerns? Seeing none, we'll move them to the consent agenda for next week. Um, updating to the current procedures, the assessment update. Hello everyone. Hello. So, I wanted to give you um a spring assessment update on

007where we are um as of today. So, we have all of our testing complete with the exception of algebra 1 EOCC's which are finishing up tomorrow and then any makeups that we may need to to have done. Uh middle school is complete, elementary is complete, primary is still doing some a few but they are almost complete with their reading dyslexia testing. and they also um did the spring NWA which if you remember we chose not to do that in our other building so that offer instructional time um with the loss time that we had um good news so far from the primary I wanted to kind of just report some some overall positives because we have those results in math the overall building scored at the 61st percentile in math and they had a 59

008percentile growth from fall to spring. Um in reading we had a 54th percentile achievement with a 50th percentile growth. Um and of course you know within various classrooms there was more growth and and a little less growth but overall we saw very promising results this year. Uh we also had some teachers who were completing the um I Ready pilot as we were preparing to propose adopting I Ready for K5 and we looked at those results particularly as well to see how well they had done and I I'm happy to report K5 um was in that pilot. We had some very good reports. Um, one of the teachers just now that was presenting was sharing there were 54 instructional days. Once she started the pilot after the ice storm, after the snow week that we had,

009after the tornado time we had off, 54 days instructionally and she had various students who um grew in the 150% 160% great improvement and so um that was very promising. Um just as a general report about MAP testing and EOCC testing, as you know, um our high school did EOCC testing in the classrooms this year, even with all the dispersement that we had across campus. And that was very interesting. U Miss Leler, who is our site testing coordinator for the high school, had to run up to the elementary for the uh math and ELA testing, back down to the old senior high for the government biology testing. and you know it kind of kept her busy going back and forth. She said um everything went well. It was a little bit of an adjustment for

010some teachers who had not tested in many years because we had been doing the group testing you know in the June and so they maybe had not had to proctor in in recent years. I'll leave it at that and so this was new for them but the smaller groups we feel like um we're hopeful but that was a positive and um overall things went very well. middle school reported um that things also went very smoothly for MAP testing. They did uh the block schedule like they did last year where they basically put two hours together to allow for more times more more a longer class period of time for them to finish their testing and so students didn't rush and um so the whole building did did that longer block schedule and uh things went

011very smoothly for them as well. Um, and I did I did want to report I know that Mr. Schaefer had mentioned this at a prior meeting. Um, the ACT we gave that in March um if you remember right before everything happened and um some positives there. We had some significant student growth um from students who had prior taken the ACT and were able to move their scores up. Um I the students all reported a lot of gratitude because they were able to take the test here on campus. We had 71 students take the ACT uh here in this building actually and um so we felt like it was a great success. Miss Leler reports that the goal this year was for every student to graduate. So all of our seniors to graduate with at least

012one college and career readiness assessment in in on their record and she is happy to report that we did. We have 100% of our students graduating with CCR assessments. um 75% of the junior class is already assessed as well. So, she has done a phenomenal job and kudos to her getting um students caught up and getting that taken. One of the things that she would like to explore and we we are going to be talking about is having two ACT assessments next year, doing one in the fall and one in the spring. and um she would also like to encourage ACUPPLACER which is another CCR assessment that we haven't had a lot of our students taking um work keys ACT work keys ACT and ACUPPLACER are the three assessments that that the students can take

013now ACUPPLACER may be more relevant for students that are maybe going to junior college those kinds of things and so uh she would like to explore that and to encourage students to take that as well. So, any questions on spring assessment? In the midst of all the things we had going on, things went phenomenally well considered. Sn you mentioned some preliminary assessments there. Um, can you make a report? I mean, when you have preliminary on everything and and about how long? So, we get raw scores on the EOCC's um about two or three weeks after we complete our window, which is not going to be complete until the end of this week. And so, it'll be this summer. Now, those are just raw scores. That's not the final scores like I bring to you, you

014know, later on this this year in a few months. Um MAP scores don't come out until summertime. Do those preliminaries, even though they're raw, do they do they give you data to react to for the next year. In some sense, yes, because you can at least see the raw score. What we don't have as a comparison with the rest of the state and and where everyone has fallen, but yes, they can they can give us some general idea of how students have done. We have not typically done much with the raw scores in the past because we we want to get back the full report to see the whole picture. Can we see those raw scores? Sure. The the the Yes, as much as I can report because they're individual students. So, I'll share what

015I can. Thank you. Any other questions? Thank you. Thank you. Uh, next up, the graduation tickets. Everybody, before I forget, I know last year, um, I think I called all the board members invite you. We have all of our senior celebrations coming up this Friday starting with the the breakfast and then the senior stroll starts at 9:00. Got busy over the last week or so and I haven't done that. So, this is your official invitation if you'd like to join us for those. Uh the stroll is at 9:00 and then senior signing day will be over at the park center this year since our gym is out of commission. Uh and that will start at 10 will be our senior sign. Feel free to come on. So, um, how we got to the, uh, the

016tickets for graduation this year, uh, like a lot of the schools in our area, following the unfortunate events at Cape Central High School's commencement last year, uh, Officer Shot started going through a review of our safety pro uh, protocols at our own commencement graduation. Um, following his review, Officer Shot organized the committee. It was all of the PHS and middle school PCMS administration. um Miss Jane Nero, um Stacy Seabol, assistant superintendent Mr. Hayden, Dr. Jones, and school resource officer Teresa Worthington. Uh and the first two immediate concerns that officer Shaw found were the limiting factors for any decision. That was kind of what were the guideposts. First was the number of spectators that we had been allowing at all of our previous uh ceremonies had far exceeded the maximum capacity for the Prairie Park Center

017gymnasium. That was a big one. Also brought to our attention was the need that we need to keep the indoor track area clear of standies. We are only allowed to admit as many people as seats are available. That includes bleachers on both sides of the gym and also the chairs that our maintenance department sits up on the floor. So with those two uh limiting factors in place, it became apparent that we really just had two options. One, we could leave it open to everybody and just do a head count as people came through the door. Once we hit the max capacity, we have to say sorry folks. and that's clearly not an option because you're gonna end up with parents and grandparents who end up probably staying out in the rain this year. Um, so

018the other way to do it was just to close off uh graduation to the public and limit it just to the seniors and those closest to them, family members, friends, and that kind of thing. So the number of tickets that we allotted came from a total calculation of the student body, which we do have a big class this year. There are about uh right just a little under 210 graduates, which is a very large class. um plus our staff who attends and then uh the band and choir were also there. And then the number that we had left, we just divided amongst that 210 and that brought us to eight tickets available for each one because we wanted to be able to have as many people as there as possible. Now, in years after this,

019we will likely be able to offer more. We were hoping, honestly, I think 10 was the number that we were hoping for, but math just didn't work out to 10 when you're dealing with 210 grades. uh in years coming I think 10 is going to be where we're able to follow with that but we'll have to kind of wait and see how things shake out. So capacity is under 2,000 excuse me exactly the number was now to be honest with you. No I don't either and I don't have that paperwork with me but it was we we're under capacity right now with what what the number we're at. So the the benefits of that and you all have been to several of the graduations before. Um, overcrowding has been an issue year after year after

020year. It's hot. It's uncomfortable. It's loud. Um, I have and I know Dr. Jones mentioned anecdotally seen grandparents who are forced to stand on the track for the entirety of a 90minute ceremony by having these place these things put into place. It's going to be a better overall experience for our seniors, for the families. Everyone's going to have a seat and enjoy it the way it needs to be. People will be able to hear the speeches. They'll be able to hear the kids give their their welcomes and that kind of thing. It's going to be a better overall experience. There will be some growing pains this first year. Um, Officer Shot and I and and the rest of the committee have come up with different ways to set up. We'll actually have three um entrances.

021Two at the main front entrance. One that will be kind of an express lane. We just come in. Um, our graphics design class here made our tickets. We got those disseminated this week. The stubs that pull off of there. Um, so one will be an express where they just come in, tear the stub, and they come on in. The other will be for bag checks as that was another security concern. Uh and then we'll have a third entrance down on the gym floor level on the back uh with a roll out door. We have about 10 staff members who will be working with those two main entrances in the front of the park center and we have eight who will be working at the one with rollout door so we can get people in and

022seated just as quickly as possible. Additionally, we moved our door open time from 6 pm, which has been traditional for graduation, and push that up to 5:30 just in case it does take a little bit more time for people to get in and get seated. Uh, and we just kind of monitor that and and help out if it does seem to get bogged down at any time. Make sure everybody's is in a seat and comfortable and ready to go when when things get started. And we will have extra law enforcement on the at the park center that night. Also, I spoke with the sheriff and the and the police chief. We had a meeting um and they are giving us some officers to help out security during the during the time. Now I know it's

023not the same as being there um but for those folks who typically we do have a lot of people in the community just like to come and just watch. Um which is awesome. I mean it's a testament to our community and then being involved. We also have sometimes herds of of 12 and 13 year olds who like to just come in and see the show too and that can be a disruption. Uh but for those folks who do still want to watch along, um it is going to be live streamed. Actually, uh Miss Rachel, ahead of our audio video class, is going to be live streaming the entire event and then it'll also be posted on the PBTV uh YouTube page. Um so people can watch it after the fact if they don't catch a

024live. If someone wanted to live stream that, where do they go to find that stream? It's on the PBTV YouTube site. So that's the uh Pwell TV. It's the audio video tech department here at the career center and we've been sharing that. Uh there's a QR code that I've sent out on just about everything. We've got it on the Facebook page. So folks can just click it and go right there to the live streams and it'll pop up. Um we're also going to be live streaming again because Miss Rachel is so very generous with her time uh and her crew. We're going to be live streaming the um senior signing day tomorrow as well. So tune in and watch that. Mr. Schaefer, you mentioned in your email to the parents that you um you receive

025community feedback in some fashion. Tell me how that how you did that. So over the years, most of it has been anecdote. Um complaints about it being too hot, complaints about it not being people can't hear, not being able to have a seat. um who never conducted a a formal survey. It's just been kind of that constant, you know, this is it's getting out of hand. There's too many people here. Um my mother-in-law had to stand up. I I wasn't able to hear any of the speakers. I was a little blindsided about that by the negative feedback. No, hearing that we were limiting graduation [Music] Um, I don't enjoy this because I take my take this job as a fiduciary very seriously. And it it's nothing about the decision cuz based on the facts you

026just gave me, the decision is probably horrific. But if there's anybody in the community closest to the community, it's these seven board members that were elected by the comm community. And we none of us knew until the email went out. Now, I didn't I I think I was less than 10 people that came to me, but on an impactful decision like that feel like even if I'm long gone, the elected board members that that impacts you mentioned a lot of people because you got the biggest class, it it's impacting a lot of parents and community members and I don't I don't know about anyone else, but an update such as this a month in advance would have been very considered. I agree. And actually, our our last our last committee meeting was uh February the

0277th, but we kind of had plans kind of nailed down and then we had a followup that was supposed to happen just about the time the tornado came through, we pushed everything back. So, um, the email that you referenced that went out to all the parents, that was several weeks later than I had intended. So, I earlier would have been better. I know in years past when Jeff was principal, he would give us a report. I think it was usually at the March meeting. um just you know the time the that type of thing, who was the commencement speaker and and things like that. Um maybe if we go back to doing that um I think at least we would be putting it out there a little bit more um in the eyes of the

028community and we would all be aware of that and we could help spread that word as well. Um, questions, any comments for these guys? I'll continue on just just broadly. Um, my kids call this lecturing, so I apologize ahead of time, but um, I realize that the board delegates a lot of authority and because uh, like me and Jamie talked about today, it would be inappropriate for us to micromanage anything. But when it comes to things that are impactful to parents and community members, um, a little bit of additional notice or are there any objections or something like that, uh, I feel is warranted. Um, I found out from someone else that we were moving our administrative offices, probably once again the right decision, but someone else knew before I did or or fellow board

029members that I called and just feel like some better communication on things that impact in that particular case, it didn't impact parents, so I'm not as passionate about it, but it did in this situation. So just broadly if we could consider that more. Thank you guys. Thank you. Thank you. Um I do want to ask just one question real quick. Um, so do you feel like maybe the number that is allowed per kid is I want to say for some families might be a little limiting if you have two sets of grandparents and parents because you know the majority of uh parents these days are um divorced and then remarried. So if you have two sets of grandparents that's four your mom and stepdad, dad and stepmom that's four. No siblings can come. I mean

030that's eight right there. That's kind of limits me to the amount of important people for a student that you know and it certainly could be in some situations which is why we were hoping for a higher number but once the math broke out there's just there's only so much we could do. Is there was there a way to for like maybe some students who might only have a couple of people coming that they could then donate their tickets to other students? Actually that was one of the other things. Um, so I talked to administration at St. Genevie, at Frederick Town, and Scott City, uh, in Farmington about their approach and some did tickets and, uh, actually one of the schools, they only allowed, um, parent or guardians and that was it. And they live stream

031for everyone else from a separate location. Um, one of the schools used a lottery system and his exact words to me, Shadric, don't get your toes and that is a mess. He said, "No matter how it falls, uh, somebody's going to feel like the strings were pulled." So, um, after a whole lot of deliberation with the rest of the admin team, we decided to leave it kind of free market. So, uh, and that was explained to the students as well. If you only need two tickets, you're welcome to give those six other tickets to anybody you like. Um, because ultimately it's not about limiting, um, a a person to how many people can come see them. It's just about making sure that we stay at or below the capacity allowed at the park center. So

032whether you use 10 tickets and I only use six or whether you use 12 and I only use two or four, um it really doesn't make any difference as long as we're we're staying at that. So yeah, the kids were encouraged if you don't need them all, please give them to somebody who does. There's a bit of an aftermarket on Facebook, I think, where people are saying, "I have well, I have tickets I don't need or I need three tickets." And there's I been some sharing and and that's good. And that's what we were hoping for. And you can see the the potential kind of sticky nature if we were to get in and say, "Hey, if you don't use all your tickets, please turn them back in so I could disseminate them." Well, some

033people just aren't. They're going to go ahead and give them to somebody else. Or it we found it just let the kids take care of it. let the parents kind of talk it out and make sure that everybody that needs to be there is able to be there. Um, but we're still, you know, as safe as possible. Well, because we usually average 140 to 160. So, I mean in subsequent years you'd gain two to four tickets a kid probably future. That's 10 seems like a good number to us and that's what we're hoping for the next few because we don't have another class this size in the system. Do we right now do we have anybody at 210 or said this one's been working its way through so thank you guys let's get to that

034evening you So the big thing I want to take away from this is we are done for now. Um so to catch you guys up to some of you that wasn't here for the whole situation the last feel like it's been going on what a year year and a half roughly. Um we uh the state of Missouri passed a law saying that any source of water that we deem is drinking water um has to be tested or lit and they've had stipulations on what numbers are allowed and what is not allowed and if it's over that number we have to try to fix it or deem it as not drinking. So um out of the whole campus we deemed 327 sources was for drinking water. It was mainly uh kitchen, drinking fountains, um various sinks,

035um some uh spets, you know, like for athletics and stuff like that that they used to fill up uh water jugs for their athletes and whatnot. And uh out of uh all them tested uh that's one number I don't have is what ended up getting remediated but uh we tested 327 of them and we remediated them and they are all passed now um and have clean drinking water coming out of them. Um, everything else that was a source of water that we did not see needed to either be tested or was not crucial to being available for drinking water. We marked with signs with the help of the state for the signage of do not drink and we put permanent signs up at every source. Uh, the only ones that are exempt from that are

036like the keyed water sources on the outside of buildings. Uh they said since it was keyed that we would not have to bark them because the general public don't have keys to them. So um we uh the state had a uh reimbursement program because they knew this was going to cost schools a lot of money. Um the sampling cost came out to $18,558.38.3 37. the remediation. So, the cost of replacing fixtures, plumbing, um items, anything we thought was uh you know, used materials that uh may have contained lead or may have been contributing to our problems, that number came out to $17,446. Um, for some of the areas that we could not fix by just replacing blind parts and fixtures and uh whatnot, we um had to add lead uh filter filtration systems. That cost

037came out to $4,96512. Comes to a grand total of $40,968. The state ended up coming back and reimbursing us for $45,64.97. So the remainder of that 40,000 number I gave you and that the remainder of that money went towards labor and sales that was uh included. There was a cap on that. So we I believe we were allowed like 48,000 and some change is what our maximum liable was. But um we had to cap the labor and the salaries at a certain number so we didn't get the full amount. But um I just wanted to thank my maintenance secretary. Um she spent a lot of time in front of a computer muddling through all this data and making it make sense. Um Lacy O'Keefe was in contact with the person from the state that awarded

038us the reimbursement and said that uh she was impressed with the organization of the paperwork. there was a lot to muddle through, but she said it was in perfect order and everything added up as it should. She said most schools did not have it disorganized. So, um, and I'm not taking credit for that. I I helped her muddle through a lot of it and helped her make sense of things, but if it wasn't for her, um, it could have been a lot worse. So, we will be testing in December of 2028. Now, um that the I talked with uh his name just left me now. The guy in state in charge of all this stuff, Koi and um talked with him and uh he said basically the big thing is is if you the earliest

039test you have do not let them test last. So I believe we tested in December of 23 if I remember right over Christmas break was when we did our first round of tests. So, we have to start in 28 um to be able to know them uh run uh run behind schedule. Um anything that gets modified between now or if we deem anything on campus that we need to add or um we have to test them as we go. And I asked him, I said, I really want to kind of keep all this on a schedule to where we don't have, you know, we don't test 327 sources again in 208 and then all of a sudden two years down the road, we have two or three more that pop up that we have to

040retest. So he said, "No, that's fine." He said, "You can retest them as many times as you want. Just don't let it run past the 5year mark." So, um, with, you know, what we got going on at the high school right now, some of them sources may get redone or moved or whatever ends up happening there. So, we'll have to probably do some testing as, uh, as the remodel or whatever ends up happening there goes on. And uh, and then I will just probably put that all in 20 December 28, they'll probably all get redone again. So, any questions? So, so in 28 you'll do all 300 again. Yeah. And plus whatever gets added between now and then. Not I thought well we I thought you were heading toward doing a smaller amount more often.

041what you didn't have. Uh, no. I mean, I don't The only things I'll add is if you know, I'm just thinking, you know, if somebody's like, "Oh, we want to add a kitchenet in this classroom or something." Then we add a potable water source and we'll test that. But I'll probably go through, we have a map uh with all the locations of all these drinking sources and everything. And uh it's basically a floor pan and uh you know we'll probably go through add that to the current maps to keep it updated and then we will probably just go through and test everything once uh that's done. Just keep everything on the same schedule. My my hope is someday we won't be adding anything. It'll just kind of be business as usual and everything will be

042on the same schedule where you only have to worry about it once every five weeks. Do you know how many fil how how many of those filtration systems are actually used? Oh yeah. Uh I do actually have that info. So we have six of them at the old senior high. We have one in the industrial arts building. We have four in the high school and we have five at the elementary. Technically that elementary number is a little bit elevated. I think in the actual elementary building we only have two, but I think we have three of them out. We counted the uh baseball concession stand as the elementary building. So, we have three of them out there in the baseball concession stand. So, but as of right now, that's all we have on the campus.

043And then them filters have to be replaced once a year. They are expensive filter. They're like uh I think I just we just got uh some pricing on replacement filters cuz we put them all in in December for the most part. So um and I believe they're like 220 bucks a piece for these. They're about that big. So and then that's not including all the filtration that's already built into the drinking fountains on campus. Oh, and then just another tidbit, we asked uh Koi with the state if there's going to be any chance of any other reimbursement, and he said not adds up now. So, that probably means never. So, any other questions? Thanks. Thank you. Thank you. attendance. I think Dan found out there's some water spots or outlets in the old senior high

044you didn't know about the basement locker room area like a good visual. visuals. Have fun. So, uh, Mr. Hayden had kind of come to us, um, and just kind of asked us to kind of give you like a little bit of an update about things that we've tried this year, um, and some, you know, what worked, what didn't work, and kind of what. So, we already last year spent a lot of time establishing very consistent um protocols that all buildings used. And so, some of those protocols, we made sure that we maintain them because we felt like we had a lot of success with them. And so, we we really promoted conducting parents and student conferences about attendance. And so, we all conducted them. They look very different. And so, Abby and I joke all

045the time, the conversation she's having maybe with a kindergartener is going to look different than what I have with a third, fourth grader. When I conference with students, I'm more kind of checking in. Is there anything that's happening at school that's preventing you from coming to school? Like, is it a bullying situation? Is something going on at home? Like, we're kind of checking more as what can we do to help motivate you to come to school? Whereas at the secondary level, they're kind of checking because those kids have a lot more responsibility in showing up to school. So, how do they promote that they that that student is important? We also try to get the parents in as quickly as we can when we notice any kind of attendance issues because we want that parent

046to be involved in what is going on and why is your kid not coming to school. Um we there's a direct correlation between achievement and attendance and so we want kids in the seats. I know that we struggle at the lower levels because what we give is not handouts anymore. Like when I was in school like you could just get sent home a stapled packet and you would do it at home. Like that doesn't work anymore because we don't always do worksheets. It's the it's the group activities. it's the projects, it's the the conversations that you have in classes. So, we can't make up the things that kids miss. And so, we definitely do that. We also all differently do different building incentives and recognitions. We're recognizing kids um for what they do. Um one

047of the things that I really strive this year in my building was setting goals for kids that even if maybe you weren't maybe they weren't going to get to 90, like what kind of goals can we have? Like, how can we stop it? Because I had students that were already out of the 90% range at in like November. Well, I don't want to not reward you for the rest of the year. So, let's break that down. You missed 18 days by November. Let's keep it down to where we're only going to miss one day a month. And we would do tracking and rewards with those kids to help promote for them in school. Um, we also did consistent communication districtwide. We constantly worked together to make letters, making sure what we were sending out verbage

048wise was the same. Um, and then we also did building and care teams. So each of us have a group of individuals that get together on a weekly basis to kind of just check on kids because attendance is a big deal. If you're not coming to school, I can't lay eyes on you. How can I help you? And so we definitely meet with those um teachers and um stakeholders weekly to kind of check on these kids to see what we can do to help. And so those are things that we did last year and we also did this year. And then this person is going to talk to you about what we what new things we tried. So, we had a presentation at the beginning of the year where we talked about different key points

049that we wanted to try to still boost the attendance um to add on what we've previously done. And some of those are listed below. We have started having monthly meetings where we sit down together, we review what we are doing, what works, what doesn't work. Maybe I've started something new. I share the information. We put it into another building. Um we worked with our tech department. We now have an email that goes out the first drive of every month that will give an updated attendance uh percentage for good parents. So they a quick check in your students at 75% your students at 95%. Just so they know. Um and then another piece daily if a student is absent whether it's the parents already called or not they get a message says hey your student was

050reported absent. If they if you've already called it in, thank you. If you haven't please call and let us know where your child's at. um just so we have that comm communication, we know where our students are located. Um and then a piece that we just added, we started it before the tornado hit, something we're very excited about is a book study. It's called tackling attendance challenges. I know Miss Harris has gotten a lot further in it than most of us. She is a book reader. Um there are a lot of pieces that she has already and she can kind of speak to it that she has found fascinating she wants to incorporate. Um, so our goal is to now that the year is wrapping up to dig back into it to start hitting the

051chapters and try to incorporate some of those pieces for the next year to keep building on what we already have put in place. Yeah, I would say and Miss Martin's also finished the book as well. Um, and I would say the book in general is talking more about systemic approaches and how to create systems that are going to help us keep track of students and keep everyone accountable, but then also help us communicate with parents and communicate with those students um and communicate with our community as a whole as to why is important, what um students can gain academically and also behaviorally and socially through good attendance and all of those types of things. and those structures that um the book talks about honestly I've seen in the past. So I don't think it's really

052creating too many new things. Sometimes it's just getting back to back to basics back to basics. So we're really excited to start next year using some of these structures. Dr. Dylan or Dr. revers and I had gone to a training with a group of assistant principles that presented um on mix success that their district had with their attendance and this book study is what they need um kind of as a whole team create like an attendance campaign and so we kind of got it interrupted a little bit with the tornado and just you know priorities shifted a little bit but we're really excited to really dive into it this summer um to really create that consistent plan um moving forward for next school Great. What percentage of the students do you end up concentrating on

053as related to full? I mean, so for me in my building, it depends on the time of year we're in. Um, sometimes we're focusing on those kids and our approach is different based off the group they fall in. So in the first week or first month if we see a high number of absence with a student that's a group we're targeting because the year just started by the time we get to semester how many of you only used your eight days and no more how many of you went over then you probably haven't kind of it's based off of where the student is at with the approach we're going to take. So we don't target just one group it's it'solated to where they're at. And we've tried to make sure most of our documents we

054kind of add this little asterk to where like a lot of the stuff is just super subjective and it's at the discretion of the administrators because there's so many case by case basis. So I can tell you at the elementary the flu hit us so hard this year to where they were out for anywhere from 5 to 8 days for just the like having the flu. Well that totally knocked out your eight days for that semester. And so if you were out for one bout of the flu, I'm not following the steps and and getting a juvenile involved because you're using your dates. Like, you know, we got to make those kind of discretions um because it's every case by case. And so we work very closely with our attendance secretaries to just kind of

055track kids and see um I tendency I tend to focus on the kids that this is a consistent issue like you have not had 90% now you're in fifth grade, you know, this many days every year. like what do we got to do? Um because I have noticed as kids get older, definitely between primary, parents are more okay with you to stay home. So it's not as an inconvenience for you to be sick. I can tell you as a parent, it's super inconvenient when my four-year-old is sick because that means I have to stay home with her. When my middle schooler is sick, like I could just like call him throughout the day to make sure he didn't die, right? And so I feel like that's what happens as kids move from primary center to

056elementary. The older they get, parents are just like, "Okay, you said you had a tummy ache. you can stay home and but then that adds up because then if you've used five or six of those and now you caught the flu, you've missed 16 days and it's November and this school year alone we missed more than 90% because of ice because I missed I think it was primary center missed 15, I missed 17, middle school missed 19 and I think high school missed 21 and that was just with ice and tornado and then on top of that we tell you you can miss 16 days on top of that. So I mean kids got to be there. I guess I just meant are you working with 30% of the students trying to limit it to

057that that 10% that you or less that is that is under 90%. And I think that's kind of like the systematic approach that we want to really nail down because I think it looks a little bit different at each one of our buildings, but we kind of do like a tiered system of like these are our kids who usually have great attendance who might miss one or two days. Those kids are going to look very differently than our kids that are under 90%. So we have systems in place for the kids who are kind of right at the border or right at that 90. And then we also have different systems in place for our students who miss more than that, way more than 90. we're in the 75 80% range or even lower sometimes.

058So, we concentrate on each one of those kids a different amount, but we definitely want to spread our scope to everybody. And we're very blessed to have the SRO that we do. Um, I know definitely having Officer Shot down at the primary and elementary has been a godsend um on him going to home visits for me. And there's something magical that happens when he calls parents versus when I call parents. Um people have a it's like a a gift of called ignoring the acrement but like nobody ignores officer shot. So um that helps us get a lot of that parent communication because we have their support and I know officer Worthington does the same at the secondary level. So having them has been very helpful in us trying to provide those supports. I'd like to

059add these ladies have spent a lot of time and also our building administrators on attendance wise, but I hope I don't say this incorrectly. I think these ladies and others would vouch for those attendance phone calls are almost tougher than a discipline phone call. Discip this one is pretty much cut and dried where attendance you're kind of okay what's what's the story here? But they spent a lot of time working on that and very thankful for what they've done and all our building administrators for the attendance there. But uh I haven't set up in a while and they're going to pick on me but miss instructional time. You can't replace it. And that's something we really emphasized. You can be out do a worksheet, but it's not like you're in a classroom. So thank these

060ladies and all our administrators for what they do and making sure our kids are safe at school. It's very obvious. Mrs. Martin said something uh get back to the basics. That basic is those kiddos know that you really care about them when they walk through the door. Whether you give them a high five or a fist bump or say how's your day going and just greeting them I think makes a big difference. Just wanted to have that. Thank you. If you ladies want to stay up here. So I believe it was back in March the last time we gave an attendance report. So for this month we decided let me talk uh to do what the attendance was at each building and that was going to be from the first one was from the when

061we come back. You notice that's January 21st. I believe there was something on the ground ice or something if I remember right. It took a while to get back in school but we did one from January 21st through May 9th which was last Friday. And our second grade, I think it's kind of been standing out all year if I if I'm remember correctly, but that was the attendance for the semester. Found it interesting post tornado. Uh that almost went up by at least a half to a full percent. That doesn't sound like a whole lot to folks maybe, but that's a bunch. Uh so it actually increased uh after from March 24th through the end or end of last week. Uh, so once again, kudos for those kiddos and administrators and parents for getting the

062kids there and uh trying to be funny, but I'm probably not. I think after the tornado, it's probably ready for it to come back. I think I've seen some of them actually like the door. Just kidding. So, they was helping open the door. uh elementary third grade is uh rocking it there for the second semester there for the full semester, but post tornado fifth graders snuck up there and had the highest percentage uh for that. And then we had middle school uh once again for semester. We had seventh grade and then also uh seventh grade. Mr. Cal doesn't know, but I was in the middle school the other day and he was announcing and I think his words, I'm sorry, Mr. Cal if I butcher this. And once again, our seventh grade is the Sorry,

063but they apparently they're champions on Fridays. They get out early. There's early dismissal by just a minute or so. There's a couple administrators kids in the seventh grade, so they naturally get out. Oh, okay. Anyway, just something small like that though, they get an early dismissal there. All the buildings have different incentives or recognitions there. So that was 7th grade uh high school uh first semester 9th grade and 9th grade held on for the uh post tornado there and March took it as of last Friday at 92%. So and then also these ladies, that's why we wanted them to stay up here. Uh we've contacted our Missouri Missouri School Board Association attorneys and others and uh asked them for some recommendations on attendance and what they're seeing from other districts. And so these ladies drafted

064here uh an attendance policy that this is going to go into our handbooks. I believe you all just provided a copy of that of that electronically. They've recommended this goes into all of our handbooks each building plus our family handbook for one reason that it's consistent. And the main thing that got changed here, you can read through this, school attendance obviously is crucial. Uh monitoring student absences. I think the key here and ladies tell me if I'm incorrect. We had limited oursel or kind of put ourselves in a situation where we put days one through five. An example was the flu this year. Holy cow. you know, we're talking five, seven, eight days from some of these kids missing where step one, we have step two, step three, step four, step five, and step six.

065And the bottom line, and I hope this is not interpreted the wrong way, but all these are at the discretion of building level administrators because they've given examples. You may have some extenduating circumstances with some of our kiddos and uh that. So it's kind of a determination discretion but also how it impacts their privileges and academic standing and also obviously an appeal process. So in addition to this going into the handbooks we're right now reviewing uh the administrative procedure uh kind of getting some guidance from MSBA on that because we've limited oursel or kind of put things in our current administrative procedure. We're going to be reviewing that and hopefully uh next month we'll be presenting that to you on what that looks like because they put in there some things we didn't think about.

066But it's a standard MSBA that a lot of our school districts around the area are using and will help us to uh even more with attendance. And that's thank you all very much. It's showing big difference. Thank you. All right. This is our standard uh financial report. So we can have yeartodate uh data for you that's broken down first by all uh funds that hit our revenue codes and broken down into local, state, and federal revenues, the total where we are so far and the percent of the budget. And so we um are about to the 90th percent of our school year. So this aligns with what we had planned in our budget. This also breaks it out visually for us and also uh gives us a representation to the two prior years on the

067same date. So the year to date for April in this year is the dark green, the prior year is the middle green and then the light green is the prior year before that. So you can see how revenues have come in comparably this time of year to prior years. Those visual does the federal one concern you? Is that part of the qual? The federal one does cons cause some concerns because we just we just hear a lot about that in the media right now, but most of that is a reimbursement. A lot of that we have to spend out and then get the reimbursements back in. Uh some of that also is grant money which is always in a reimbursement type as well. So we hope to see that creep back up once we get

068all of those expenditures. Then we can do the request for reimbursements. Didn't 23 still have some residual ESER fund? Yes. Yes, we had. So we won't get that number anymore. We had a very small amount of residual ESRE also hit books this year. So after this we won't have 61% of the budget. We don't we're still way below budget on. Yeah. Yeah. And then we also like to show you the numbers. I like this particular report because it will show the previous prior year, the current year, what we budgeted and the percent of where we're at. I'm using the same format also for the expenditures. And looking at that as well, um it breaks the expenditures out for us by salary and benefits, purchase services, and supplies and materials. And you can see that we've

069had those small increments in salary and benefits because the board has voted um for the salary increases and as well as giving uh the steps on those salary schedules. And then we've made a very concerted effort this past school year to reduce our purchase services and our supplies and materials. And that's starting to see that visually is coming in less. We still have two months of expenditures and one of those is summer payroll. So those will those will shoot back up a little bit. We're hoping they come in. So there's the numbers again so you can have that comparison. And so we are this time of year uh typically I come to the board and request um some amendments to the budget. So I have some this evening that I would like the board to

070consider. And so the budget amendments that I am asking you to consider would be those revenues who are those are finished coming in. We know exactly what the actual numbers are going to be. So at the beginning of the year in June we predict what these are going to be and by this point we have collected the full actual amounts. If we can amend our budget, those actual amounts, that allows me to do a lot of preparation, that allows me to do some studies and some predictions for the next budget that's coming up. So, the ones that have already come in and completed to actual are the current taxes for fund one and fund four. If you see, we budgeted um for the for example, in fund one, 10.3 million, and we've actually collected 10.5

071million and I showed the difference. We did the same on fund four for current tax. We also received an Eminem sir tax in fund one and fund two and those um would need to do a little bit of an increase. And our state assessed railroad and utility for one and four. I totaled all of them up for a $478,000 increase in revenues for these particular revenues that we received. I'm requesting the board to consider please making um a motion to allow me to make these amendments to our budget. Dr. Jones, um there's the total 478 and then down below it says 476 should be 478. Sorry about that mistake. I make a motion to approve the budget amendments as presented. Second. All those in favor? All those opposed? Motion carries. Thank you. Next, we are

072to do our storm recovery update. [Music] plenty of room for the table. Yes. So, I've asked uh our architects, our construction manager, our underwriters just to to be available if need if they would like to share with the board some of the things that they've done. So, you all are welcome to just share wherever whatever. Absolutely. Well, appreciate it very much. Thank you for choosing Staff Design to help you get through the recovery and beyond. maybe about the team, but recovery and beyond, but but we're we're glad to be here and um this is Joe Bogle with I'm Stephen Teler and then from finances and Mike right so you know we we're trying to hit the ground running um we had a kickoff meeting on May 2nd uh then we had on site May 7th

073and then all day today we were here early we're staying staying through the board meeting so we're trying to hit this pretty much every day, every 5 days, 7 days. Um, we have put together a schedule. I know you all are here tonight celebrating kind of the end of the year and all that. I hate to say it, there's it's 14 weeks from today to the first day of school. That's what's on our mind. Okay. So, that that's our target. That's what we're shooting for. And, uh, you know, there there's things that we want to try to make sure we get accomplished uh before that date. You know, we got to back that up because I know we got your school calendar here. Um, you all staff's got workshops August the 12th workshop, sorry, five,

074six, and seven actually the new teachers. So, you we know we only have 14 day 14 weeks from today. So, we'll keep that in mind. But, um, so we do have a lot of things that that are going to hit the ground running. We have the schedule that kind of runs it out. the entire team, not only the staff team, but our consultants, uh, finance insurance representatives, Brock Miller on the construction manager side, uh, internally your staff, which have been super great to work with, by the way, that receptive got us set up with drawings. We've borrowed those, we've scanned those, we've built rabbit models of pretty much all your buildings at this point. Uh so it's been very helpful and and uh we're trying to still be respectful when we are on campus because

075we know you're still in school and class. So we've avoided some of those buildings when we know they especially in the last week or so of testing. But but either way we we do have a plan. We got to keep this schedule. Uh we're continuing to focus on again what what are the things and I'll have maybe some graphics for you next time I'm here at the next board meeting. So um to to share and then also maybe some some photographs and some things like that. But tonight I'm kind of just um giving me just a verbal update. But you know we are trying trying to target projects that are coming to the top. We don't have them all in order right now. There's just way too many moving parts and pieces. Um you know

076there's assessments that are being done by your insurance advisor that's looking out for your interest. There's assessments are being done by our consultants. There's other assessments that are being done, uh, environmental and things of that nature. So, um, but we do know that we've got to get drawings out on fixing up some roofs. You know, for example, the elementary school, there's a lot of HBAC issues in that building and it was primarily driven from damage to the units on the roof. So, it's not only the rooftop units, but it's the roof itself. And then subsequently there's damage in the ceiling tiles and some things of that nature. There's there's other things around the building. But um so we want to really do focus on roofing areas, but this one in particular with anything with HVAC

077has a time to get that equipment and then the impact that has on the interior. We say we're talking about rooftop units. Why are you talking about the interior? Well, there are units inside that rooftop equipment has to hook up to. there's piping that goes to that and it all runs down hallways and things of that nature. So, that does impact it. So, we're trying to we want to at least get our roofing packages. We'll probably have a couple buildings uh drawn up and have specs for that. We work with crop builders by the end of next week. They'll have that and they can start putting that out, reach out and start getting prices. this this insurance piece and this funding if there's any FEMA dollar that's all going to kind of work its own

078pace I can't adjust that but all I can do is control what we can do and if we can get uh documents out and just start getting broer start getting firm prices uh then you all have something you can start make decisions on and then the finance people kind of roll into it so so we're trying to rush through those things so like that the clock is ticking high school um you know there's big issues with the high school there's parts of it that 200 300 area that stuff's going to take a while you know I think it's going to take a while to come to terms with the insurance on that potentially uh but then just a bigger picture what is that solution to that um so that's not going to be done in

079a 14week fix so but we know there's work there to be done but it's not going to be highest on the priority list um the gymnasium was one again we would have loved to have gotten that gym up for the fall sports But that's just not going to be possible. There's rooftop units that are damaged from that windows, roof. Obviously, the gym floor is part of that. I don't know if you all been in these buildings much, but the gym floor, there's a lot of water in there. But just the timing of all those trays, there's lots of trays that go into trying to get that space put back together, and we can't rush through that. We can't start uh fixing the interior, putting the floor in there until we have the roof sealed up,

080the mechanical units, the building running to get the humidity out of it. Um, so unfortunately, that's going to be one that's going to roll out through this fall to try to get that done. So, I think Dr. Jones, you're working on an alternative plan for the indoor basketball, volleyball, fall sports, and off-site locations. So, but it is still high priority, but again, it's going to take kind of a second seat to some of these other areas. Um, there are other repairs on the rest of that building. So, the remaining high school, middle school, we have to get windows replaced. There's doors that have been bent and damaged. Uh there's also obviously leaks, ceilings, and windows. So we think we could get those because what we want to try to do is target areas that can

081get the kids back in to their normal normal arrangements within the school building. So I know right now you've got these the kiddos kind of spread out lots of different places administration moved out as they backfill. Um so we're trying to target areas that impact the most students for what it looks like in August. um the the the vocational building where the maintenance end of that, you know, that took a big hit. There's a fiber hub right there. Um so there's, you know, we have to take care of that fiber. And then we're also trying to think about not only the biggest impact on the most kids when they come back, but what's it look like the impact starting the new school year when you come back on campus? What does what's that first perception

082you see? We don't really want to have part of a building still kind of blown out sitting right there if we can do something about that piece. And I think we can on on that end of that building. So the summer project maybe just tearing that piece off where it's all wide open and getting that cleaned up so it's just not this ruined over there when the kids come back. And then what we do with that maintenance uh whether it's at that building or someplace else, that decision and plan will still continue. But the initial part is trying to get that thing cleaned up and out of out of everybody's top of mind. Um the high school field is issue. So the bleachers in the press box still needs I think some fur evaluation but

083the field with debris potentially in that field. There's got to be something done on that field if we're going to use that one. There is another option the field the lower field but it potentially has similar issues. Um, so that's something that we're still trying to follow through with u replacements of roofs career center building on this one here and the other two buildings here lot lot of roofs did issues sopets we haven't actually gone through some of the interior but I know where you see damage on the sopets on the outside there's likely damage of ceilings inside the building because of the pressure just created from the high wind event um so the all three of these are on the radar to try to package up with roofs and then also the old senior

084high building that's that's kind of got the roofs um and the windows and then leaks obviously there's some ceiling patch and then some floor finishes and things of that nature. I think we can get that building pretty much put back together. We want to try to do that again by that August time period. So So when that front of it, you know, yeah, we're going to still see the high school over there, but the that building's been put back together. it's going to be a lot better environment for the kiddos in the fall and and then trying to clean up the other piece. So, those are kind of the highlights right now. There's a lot of other parts and pieces to it. We're still trying to sit through and sift through the reports. Um, but

085that's that's kind of where we're at. a big part of it just trying to get our hands wrapped around getting documents that like I said we're going to be able to put out start pushing out some roofing packages and working closely with K over Brock Miller we we were up today all day lift up walked on some of the rooftops sketchy in some areas but um but that's it's good to get up there first thing to see it but timing on materials is going to be tough on so the sooner we can get information to the construction manager and they can actually start having something change and we'll start talking subcontractors and suppliers the better and we'll start to get things into focus over hopefully within a few weeks on some so the roofs don't

086fall under emergency guidelines that we have to put those out for bid well I'm you know we know there's been a lot of patching of roofs that have been done that was all under this emergency process. Um I think we still need to kind of flush out what can be done in an emergency, how that gets procured and paid for. But our pro our main focus is we have to give you and the croc mill or something to actually price first, right, before we can figure out how do we how are we going to pay for it and so on. So it's a very fluid process. So okay, then windows I put some of those already been ordered and on their way here. Have you received any windows? I am not aware of some of

087the details on that. I I did talk with the local window uh provider. Uh I talked with them today about the windows that you have. Um but I I haven't gotten into the details of that. They're sending me information about what it is. I know in that particular building on the old senior high, those windows are about 2 years old, I think. Um, and they're a single hung window. So the top piece doesn't move. So if that window is broke, they have to cut the glass out of that, put new glass in it. The lower sash that operates, if that's broke, we would take that our sash out, put a new sash into that, and then any kind of upper panels and trim, fascia, all that stuff would have to be repaired. So, we're trying

088to we're early early stages of trying to pull all the parts and pieces together that I can't I can't answer whether or not you can go purchase these things uh with a proposal from a vendor and go through an emergency process or not. I do understand that you all have um a policy of up to a certain amount. I think it's like $50,000. You got different rules for that. Most districts have that. Um, you know, so some items could potentially come in under that where you can just reach out pretty quickly and get through proposals and not have to go through a formal bidding process, but but we'll certainly work very closely with you on make sure you're doing it all legal um as much as you know from our perspective. So, how much home

089how what do you think is the time frame that we know what the high school what we're going to be able to do or what we're not going to you know what I mean is what's the following yeah I mean I just feel like we there's been a lot of time between the tornado and now we're still no further than we were when the tornado hit at least I mean I just I just feel like need some answers. We need some I agree. I agree. We're going to do our best and try to get caught up. I I Yeah, I wish I had another 30 days under my belt of where I'm at today with you all, but I just don't. So, we're we're trying to do the best we can to get caught up.

090You know, there are um environmental issues in the high school as best as in there. Um, yeah, we have been in that building, but as it continues to rain and get wet, that's a that's a issue. Um, and we really need uh we're waiting, I think, on a report from insurance uh to kind of know where we're at on it. And I don't know, I don't I'm trying to stay in my architecture kind of world and get make sure we're not the ones kind of holding things up. Um, but I just know that that fix is going to be a little longer fix for it. And I don't know if that's going to be a partial removal of that building. I doubt it's going to be a full removal. That's just my gut feeling, but

091that's not my decision. Um I do think that building if it stays, it's going to be stripped down to pretty much a steel frame and a floor slab. Um probably everything else will have to be redone, but but that's great. I mean, there's still, you know, anything that could be kept is is a benefit financially. And can we make it look great and do a facelift on that building? Absolutely. So, I mean, we're trying to go fast, but not go fast and uh waste money and waste effort. And the same thing about so that's kind of the architecture kind of patching things up recovery piece that pretty soon we need to start talking about um you all put people in buildings pretty quickly and it was great because I think you had maybe some trial

092period on how that might work. I'd like to start talking about is this carrying on what you did the last month and a half two months is that the best answer to moving forward in in all August. Um, so we need to start having those discussions, but I don't want to take away really initially here to try to get some of the stuff out that has some lead times on it. The alternative would be trailers. Temporary facilities is going to be on the table as a discussion item as well. Yeah. I think our faculty and our kids did a wonderful um transition into putting them in spaces where um they've never been. Absolutely. Um, I came over a couple days and walked with some high school kids between the transition thing, just kind of talking

093to them and asking them, you know, how it's been going. And I mean, it was it was all very positive. Sure. Um, they didn't have their phones out. They were actually talking with each other when they were walking. I mean it was I was like this this is wonderful you know but I feel like once you kind of start the new school career that that wonderful might not be so wonderful if they're you know back in the elementary you know what I'm saying it's just I agree that's really going to be our focus is trying to get as much of the spaces back to normal as we can and then just that first impression when they're coming back not feeling like everything is about a tornado or a high window, you know, try try to

094get that maybe a little bit. But would the asbestous would we even be able to remediate part of the high school to be usable by the fall? Um, well, is part of the high school in play for the fall or any of it? Not that front part of that. Not not front part. Yeah. But but down beyond there. Yeah. I'm not 100% sure on the full extent of the asbesus down in in the little areas. I do I do know it's in that area. I want to piggy back on what Nancy said. That's what I'm hearing in the community is, hey, you going to have to tear down the building or you're not going to. Um, where's the bottleneck? Is it the music adjuster? Yeah. I mean, we I have not been made aware there's

095been any kind of the the offer or settlement or anything of that nature sent to you. The music adjuster. I think they're at the point where they're waiting for their numbers. So, um I think that will go there'll be the that adjuster and then our adjuster and they'll be doing back and forth, but I'm not aware that they have started that back and forth yet on that numbers. They are still sending out people from their companies doing investigative things. So, their company hasn't generated the needed numbers. Is that that the numbers that you were referring to? I'm under the impression that we are still waiting on numbers from our insurance company. Yes, that's my understanding as well. You guys work with music before? I'm sorry. Have you guys had experience with music before? Is this

096totally normal? Uh I mean yeah there's going to be I mean a certain part of that and that's why I commend you for having your representative there at the table. We've had quite a few discussions with them. Actually a lot of the discussion today was um we were we were wanting to make sure from an architecture side and from an MP side we had our engineers there at the table. Um for example have you included this? Have you considered this? uh when they're putting together their their assessment of what they think it is because they're going to look at that and they're going to compare that to what music did what music stands. So, but for example in the gymnasium to to replace the floor you got to take the bleachers out where you got

097to do something with the bleachers and then the bleachers go back in. Are there problems with the bleachers? you know, this is where you store all that stuff or while you're not you can't have it in there while you put the floor in. So, we just wanted to make sure we we were talking to them and making sure we need to make sure you all are looking for these things. And I think I don't know the property and the things that's inside the space from what I understand from John feels like it's pretty comprehensive on that um from the content coverage and the damages. But uh the other piece of we just haven't seen that information from them and we have asked that we can as the uh ad team uh look at that when

098you get it. So you'll have to that's your decision. You'll have to be the one that authorizes that. Um but just some things we want to make sure again I'll go kind of the one example that's really hot now is this HBAC issue. um because it's a change in the industry uh going from a 410A refrigerant in a unit to the 443 R I believe. Um so it's a real kind of issue that the industry's created and it's just unfortunate happen at the same time that you all are in this position. So certainly in your presentation you you talked about engaging the community in May. Yes. I mean, what I'm hearing from you today is are can you engage the community until you know what we're going to do with that building? Yeah. I don't

099know that we can engage and let them know what we're doing necessarily. I think what we could do is just explain to them what the extent of the damages are. Do you have a team kind of the challenges for that? Pardon me. Do you have someone working on engaging or we have not set up any daytime to have a community meeting at this point? Not yet. We want to work with Dr. Jones to figure out I know you mentioned May, correct? May's almost done. June, July, August. I When do we start engaging? I I think we could engage relatively quickly if we just want to explain to them what the extents of the damages are, kind of where you're at in the process. I guess I would like to get maybe pass this insurance piece

100first. Sounds like that's the model to know right where we're at and what we can do because otherwise I can't tell you what what the options are even for for the high school 200 300. I think it it very much feels like a bottleneck to us because we're very anxious and we want to move forward and so but but I I want to be careful not to to speak ill of anyone that's not represented here this evening because I think our insurance company is working very hard to deal with a lot of similar incidents across the whole state of Missouri. And so I like I said I think we are quick to be um we we want we want this done now. And so our expectation is let's move, let's move, let's move. And it

101has been since Saturday morning after the tornado. And so we've been in that mode and and we want to stay in that mode. We want to get things done. We want to move as quickly as we can. But like you had referenced, we also don't want to move too quickly. We make a mistake or we make a decision in a rush and it's the wrong decision. So, it's it's the balance between that patience of making sure that we have the information that we need and using that information to make the right decisions. And I'm I'm reluctant to continue a um you know, I don't want to talk ill of anyone that's not represented here at the table and not able to to speak for themselves, but insurance has a a big job and we are

102depending on them. We are putting pressure that we need this information and by engaging with these uh gentlemen and these companies that has pushed it harder. It's it's to our advantage that now we have an architect on site. We have uh construction manager on site that are asking questions and and that's moving that along faster. Do we have it yet? No. Um did we invite them or I mean is that No, I did not invite them to this board meeting and I don't know that that's something that we we engaged and have hired these people. So that's why I brought them here tonight. But I haven't invited my music insurance agent to come to the book. So or the claims department or anything. No, I haven't done that. So I think that would be unusual.

103But we are um very adamant that we're wanting to work hard and get rolling. Um I think we have proved that in um multiple ways of the things that we have done in the last eight weeks of school. Our staff deserves to be commended. Our students have been patient. Our parents have been patient. Uh everyone has been so very positive and we're so very grateful. We are grateful for you all. um the time already that you have spent on campus walking actually on top of the roofs uh observing all those things and the pieces and taking pictures and all that. I know all those pieces have to go together in a sequential order to our advantage and so we do appreciate that very much. It's it's heavy and I know if you could have been

104here 30 days ago that would be great tornado but um we're doing the best we can and we will continue to um push through the use of our public adjuster that you all engaged with to try to get those members from our insurance company. I know you mentioned a couple times in your report that you felt like something in the next couple weeks could come down the line that we could be within a couple week development. Uh, I think I speak for the board is if you need a board decision and you need a special meeting, by all means ask. We'll be here. Absolutely. We get something that we can make a decision on a push, right? Ask because I think you'll find we'll meet with you and we'll get something done. Yep. Absolutely. Yeah.

105Because uh that lead times, right? We're want to do everything we can to get them out, get it to you. Absolutely. cover some of the finances uh financial discussion. First, Mike Wright again with Raymond James. Thank you for your trust in me and my firm. Uh I was excited to work with you from day one, but to be honest with you, dealing with a natural disaster and your response is only is only fortified that excitement and uh I do think we have an opportunity ahead of us collectively. So, uh, thank you for, uh, for hiring us and, uh, I'm already giving back to the community, even though I've eaten at Mary James three times since I hired. I can't continue at this pace or I'm going to need new clothes, but um, but it's been

106good to be with you. I think I've been here four times since you hired me. Uh, I'm counting right in my head. Um, just a week ago to meet with this team and Dr. Jones was very clear that we needed to roll our sleeves up and get to work on this uh during that meeting and uh I think that meeting was only a few days after you hired architects to CN. So uh we're all uh on the team and we're we're glad to be on the team. So um I don't have a lot to talk about tonight, but I mean maybe uh stating the obvious, there's some real questions that have to be answered from a financial perspective. Um, first, you know, what what's the scope of the project that gets you open in the

107fall? And then what's the scope of the entire project, you know, as you envision uh Fair County High School finished and uh you know, with all of uh uh the usable space and and addressing all of the areas of deficiency. Um what will your insurance cover? Talk about a bottleneck. We are all kind of waiting on on that number. It's an important number uh in terms of what they're they'll cover in terms of cost. Um and when when will you be in receipt of those funds? That's certainly an item of importance. And while I don't think we should wait on this, I what FEMA does or does not do is important and relevant to this as well. And uh and then if your insurance and FEMA money, again, not thinking waiting on FEMA is a

108great idea. We hope that that money comes at some point, but uh if insurance doesn't cover everything that you want to do in terms of the total scope of work, um when Perry County High School is finished, um you know, what additional amount do you need to finance potentially? And so, um, you know, there's financing scenarios that, uh, probably should back up and say that literally a day before the tornado, Dr. Jones and I met, uh, I've done a fund for analysis over three years of expenditures and revenue. Um, I've looked at your existing debt and options around your your existing debt. and uh of course the tornado came and that kind of changed the conversation a little bit uh because we have these other revenue sources from insurance money and things like that. So

109but you know ultimately there's multiple financial scenarios that need to be considered. Um I will prepare any and all scenarios around uh what your architect and CM teams uh produce and I'll have fax levy analyses. all have cash flows. Um, you know, typically this results in multiple scenarios and I will produce multiple scenarios for you to consider as well. Um, and we need to think about the type of financing, whether this is a general obligation, but whether you're issuing general obligation bonds or certificates of participation, which is what we currently have outstanding, uh, coops. Um, we also need to take talk about structure of of debt if we're needing to finance anything above what insurance is covering. Um, you need to look at call features. Um, for example, um, if if we're waiting on FEMA

110money and we think we may receive those funds, we may want to on a portion of it of whatever debt is necessary have a short call feature. So, when you receive the FEMA monies, we we can redeem those bonds so you can forgo any interest costs associated with those maturities. Um, so that's something that we want to keep in mind. determine the debt u tax levy implications impact on your operating budget if we're looking at coops because there is is your your current coops there is interplay between what you do in fund four and fund one and uh and then we uh we need to look and examine options within your existing debt as well so you know the way this looks uh it's a process but um I will provide all of the financial

111scenario is it's not my job to tell you what to do. It's my job to give you options and you know it's Dr. Jones to work with you to determine what is your your favorite option if you will. Um certainly that involves engaging the community and uh and you know I'm the math guy. I'll show you what the cash flows look like. I'll show you what the tax levy analysis looks like for this scenario, this scenario, this scenario. and uh and ultimately uh you will represent your community and and decide which you're actually going to go with that. So um you know that's really what uh what I do. Um you will have several options to review and determine the best plan action and uh as I said there'll be multiple options. I think that's

112pretty much it. These guys have the hard job right now. I know. Um eventually they're going to need me to do some math and that's really the easier part of this. Um and then you guys have the hard job of deciding when I show you the math and what's your best option is because I I'm certain you like every board I'm in front of. You want to do the best job for your community in terms of capital project. Uh something that your community can be a proud of, but you also want to use so as its viewers tax dollars. Any questions for me? I I'll try to answer them if I can. Thank you for Thank you. Thanks for coming. Yeah. Next up, the board newsletter. We've updated the newsletter with um new upcoming dates

113that carry also into the summer months as well. You have a copy of that and then some specifics about the u about Friday and those events that Mr. Schaer invited you to. Spotlight. I got a spotlight. So sound. Okay. Try Starting over. [Music] The science department is broken up into three grade levels, sixth, seventh, and eighth grade. And we break the standards up into our ES, ESS, and LS standard, which is physical science, purpose science, and our life sciences in that order. In sixth grade, focus on four distinct areas from the Missouri learning standards which are matter and interactions, motions and stability, energy and energy transfer, waves and their application technology or information transfer which is data control and electricity mostly. Um they use a lot of different models and tables to transmit waves. They

114understand differences between amplitude and frequency. Uh for our energy they use um studies on potential converting to kinetic uh chemical to chemical potential potential energy down to kinetic energy again. Uh motion and stability focuses on Newton's laws and how they are applied in the everyday world and matter and its interactions. We focus on chemical physical changes and different molecular structures from molecular level. They have to learn how to identify those boundaries and how they change Earth's dynamic surface over a very very long period. Then we move into our weather and climate units. We focus on air mass movements with between the United States and the rest of the world. How that leads to different weather fronts and severe weather patterns that can be tracked and analyzed to make sure people stay safe. We look at

115regional climate zones and how they differ and how they affect regional weather and what you can actually do with different areas of land such as farming which is very important. Uh after that we move into our natural hazards and human impacts in the environment how we can identify renewable and non-renewable resources make positive changes for the world in the future. And then we move into our space science standards which allow us to analyze different types of galaxies with the solar system differences between planets. We uh we made a DNA molecule composed of four nucleotide bonds at thyine and cytoine. Um here we have the pom poms which represent the sugar and then these which represent the phosphate and the DNA is basically what makes up all your genes. So that's like who you are as

116a person. There it's all in a double helix structure as you can see in the project everything the DNA is like a blueprint for your body and what it needs to do how it grows and stuff. So it could be like passed down from your family chair jig crates knew how to take a red pill and insulate it to keep water warm for a certain me. I used cotton balls, rice, beans, oil, tape oil and a barn mark. Science instruction is important because it equips students with the foundational skills and introduce the key concepts. So within science while we teach our core concepts physical, earth, space and life sciences, we also teach skills like identifying patterns where students can identify trends within data. They can learn cause and effect in real world how that's applied.

117They learn mathematical um concepts like scales and proportions when they're looking at scaling down say the solar system. So that's much larger scale. Um they can they learn systems. So how parts interact with the whole system or structure. So that would include say ecosystems and how different organisms interact or how the solid earth and the animals interact. They learn about the movement of energy and flow. So that could go with ecosystems. It could go with sun and uh seasons. They learn to make inferences. So they draw conclusions based on evidence or data that they collected. Um, I think that's important for students overall, not only in their science education, but in all areas of learning. Students will then be able to refine and deepen their understanding of the world around them. That's what science is.

118Science is understanding the world, understanding themselves, and how all these parts Hey, sweetheart. Sweetie, you good? Someone stole my old spice anti perspect of the the Missouri school boards association's board report. If you're a newly elected board member, welcome aboard. If you've been around a while, this time of year is your chance to keep growing with multiple training opportunities from MSBA's leadership development team. MSBA's leadership development associate executive director, Katherine Whitaker, says that new board member training is about more than just fulfilling those training hours. So the first big thing is new board member training. Um that is something that is legally required. It's in state statute 18 and a half hours which is a lot of training but I think that's good. It's really important. Um it's also a great way to make connections.

119Um we are an association for school board members and then also get connected to other school board members who are serving for the first time as well. During MSBA summer summit there will be a workshop just for school board presidents. And so during that workshop, we're going to cover parliamentary procedure, which I think is great for anyone who's a new leader or someone who's vice president for the first time looking to be president at some point. Um, just to know how to run meetings because you may have to do it if the president's not there. Um, we're also going to talk about how to onboard new um, board members during the workshop and then also just talk about leadership as a board president in general. It's really hard to do that job and I don't

120think we talk about it enough. for all board members. Katherine says that there are some misconceptions about refresher training and when to take that. So, there's a common misconception about both kind of new board member training and refresher training that somehow it lines up like with a calendar year or with the school year. Um, but actually refresher training or board required training resets every election, so in April. And so, the new new board member training begins now. And so, same with refresher training. Refresher training the new one begins now for 2526. And so even if you finished your fresher training a a month ago in March or two months ago in March, um it's now time to go ahead and do the 2526. You might as well knock it out now so you have don't

121have to do it until the next election in April. Katherine also says that as summer approaches, it's a great time for boards to engage in professional development. Um so districts kind of take the summer off or students get the summer off. Um but teachers actually do professional development, administrators do professional development. I believe school board members should also take the summer to do professional development and having a summer retreat I think is totally valuable especially if you have a new superintendent having that retreat with them in July to set expectations you're onboarding a new employee I think that's really important um but also you may have a new board um or a new board member and so getting you guys as tight as you can during the summer when it's a little less stressful will

122really help you all survive the es and flows of the school year moving forward visit the MSBA website for the dates times for all of the training opportunities that Catherine mentioned. One of those opportunities will be during MSBA's summer summit in June. Make plans now to attend June 16th through the 18th in Branson at the exciting new venue for this year, the Hilton Branson Convention Center on the landing. Join schoolboard members and leaders from across Missouri to learn about emerging trends and hot topics in education. The summit's general session features Gan Becker, who was President George HW Bush's chief of staff for nearly 25 years. She's the editor of Pearls of Wisdom by Barbara Bush and the New York Times best-selling author of The Man I Knew. Her latest book is Character Matters and Other

123Life Lessons from George HW Bush. Also, be sure your board is represented at the June delegate assembly to be held in conjunction with the summer summit. Delegates will be electing state officers for the coming year at that meeting. Registration information for the summer summit is also posted on the MSBA website. And finally, if you follow MSBA's Facebook page, you may have seen that Neossho had a ribbon cutting ceremony for a brand new state-of-the-art agricultural center on May 1st. Watch the Facebook page for that full story coming soon. Like and follow the MSBA page to see stories of the amazing things happening in Missouri schools every day. That's it for this month. Thanks for allowing us to have some time at your board meeting, and we'll see you in June for the next MSBA board report.

124Very good. One more motion. Motion to open session. Second. All those in favor? Oppos? Motion carries.