001like this whole like whatever. Oh, okay. You better get started. Thank you. Like to call the Smithville R2 board of education meeting to order. Dominic, would you please lead us in the pledge of allegiance? I aliance to the flag of it standy and justice for all. First item on the agenda is the adoption and modification of the agenda. If there's no modification of the agenda, I would entertain entertain a motion to adopt the agenda as presented. So moved. Second. I have a motion. I second. I have second. Any discussion? Make sure you click join meeting. All right. No discussion. Please vote. Next up on the agenda is the approval of the consent agenda items. The consent agenda consists of regular session minutes for February 19th, 2025, finance workshop minutes for March 4th, 2025, bills for
002payment for March 2025, Northland capsou, e-ate expenditure proposals, Providence capital lease for for devices, NE renewal and personnel report for March 2025. Do I have a motion to approve approve the consent agenda as presented? So moved. Second. Motion. I have a second. Any discussion? If not, please vote. Next up, 9.1. Actually, we're going to move to 9.3 first and then and then move on to 9. uh two and then 9.1. So, we're just going to mix it up a little bit. So, over to you, doc, Dr. Moss. Thank you very much. We have a packed house this evening because we have a lot of students and staff that we would like to recognize, but we would first like to recognize our board of education. This March is board of education month. And you can see
003by the gifts that are in front of them, our buildings have done a fantastic job of thanking them for all of their service. We have a horizon would crumble without you. There's some you keep popping as the popcorn. So very thankful for all of the work that our board does. I would like to invite them to come to the front of the table. They rarely have the opportunity to give themselves any recognition. So I'm going to invite invite the board to the front of the table as as I share a little bit. As a district, we want to express our sincere appreciation for your tireless dedication to our students, families, and commu and the community of Smithville School District. Your commitment to our staff is evident in your focus on listening, taking action based on
004their needs and and taking action based on their needs and request. We have greatly appreciated the increase in compensation, the adjustments to elementary class size, and the continued to work to support all of our staff members, whether that's increasing the steps on our classified salary schedule or increasing the steps on our certified salary schedule. The fact that you come today, we did a board walkthrough where everyone was able to visit our schools. The fact that you come to our buildings and listen to us and hear from us is means a lot to us and more than we could ever explain. in words or in gifts. Your work enhances and provides more opportunities for our students. This commitment significantly benefits every one of our students, our staff, and makes us a stronger community. So, I just
005wanted to take take a chance and say thank you. And with Mindy out, we are going to come and Denise is going to be our photographer this evening. So, you guys get to this time squeeze together. Yeah. So, would you guys please join me in to our students and staff? I'm going to turn it over to Dr. All right. First, tonight we would like to celebrate our DECA students. That is the distributive education clubs of America state qualifiers. We are excited to celebrate several students who have qualified for the DECA state competition. This state competition is a competitive events program where high school students showcase their business and leadership skills in areas like marketing, finance, hospitality, and management with the goal of qualifying for the international career development conference. Dr. Don Simon sponsors this group
006and will share a little bit about their work and introduce the students representing Smithville at the state level. Ready? get your microphone. All right. Thank you, Dr. McGinness. Uh I'm Don Simon and I'm the proud advisor for for these folks. We have seven going to state this year. A few of them couldn't be make it tonight, so I'll throw their names out there. Uh Ellie, uh Lily Burns, Will Sap, Autumn Blankenship, and Riker House. in addition to these folks here, Dominic Sanuli, Peyton Cup, and Madison Edwards. So, I'll let them uh speak just a moment. Um, hi, I'm Dominic Sanuli. I'm a junior at Smithville High School. Um, I do DECA and um I brought my parents with me tonight. um my mom and dad Ann and Paul Sanuli and um yeah, thank you. Um
007I'm Payton and I'm a sophomore and I basically just joined DECA. I have no special things to mention. Oh. Um, I'm Madison. I'm a sophomore. This is my first time doing TEA. I didn't bring anyone else with me. And yeah, they seem to have no problem talking in class, so I don't But uh we have our state conference this weekend. Uh starts Sunday evening, goes all day Monday and part of the day on Tuesday. And uh hopefully we're going to have somebody qualify for uh nationals this year. So we'll see. This is our second year uh after we've restarted. We had a six-year break and so uh these folks have helped get it going and we went from 10 members last year to 20 members this year. So uh it's going going really well. And
008uh if you uh if you hang around the high school, you'll notice our uh mascot that we have adopted. We have a giant blue duck mascot called Becca Duck. So if you see that wandering on the high school, that's what that's all. But anyway, thank you all very much. You got The next recognition of the night are our HOSA state qualifiers. That is health occupation students of America. The HOSA state competition highlights motivated members to showcase their growth in categories that include health sciences, health professions, emergency preparedness, leadership, teamwork, recognition, and ATC testing. Health science and biomedical science classes allow students to dig deeper into health sciences knowledge, job training, and HOSA related activities. Mrs. Kim Morgan sponsors this group and will share about their program and introduce the students representing Smithville at the state
009level. All right. Well, I am representing my students that are going to state. So, we'll be leaving Monday for Rala. Um Emily Dickwitz is has a research poster. Ellie Hearner is in behavioral health. Um Alana Shyber is in epidemiology and Raina Williams is doing vet medicine. So this is our second year competing and we've doubled the number that are going to state. So hopefully we'll be back to visit you with ones that are going to the next level. Okay. Our next recognition of the night are the FBLA state qualifiers. That is future business leaders of America. Students who are considered state qualifiers are FBLA members who have successfully competed in their district or regional level competitions and earned the right to advance to the state level FBLA leadership conference. This year we have a multitude
010of students who have qualified and we have Mason Throm here to introduce the team. I think so. Um, so Miss Marsh wasn't able to be here today because she had a prior commitment. So I'm introducing the team. Uh, I have a script that she gave me. Uh but we are excited to share that we have qualified for the FBLA state leadership conference this April uh the Sunday April 13th through Monday April 15th or Tuesday April 15th um for the state FBA leadership conference this April where we will compete against top students from across Missouri. This achievement reflects our hard work, dedication and the support of our adviserss, teachers, and school. We look forward to representing Smith Bullet State and appreciate the opportunity to continue growing our business and leadership skills. Thank you for your support.
011The following people qualified for the state competition in Springfield, Missouri. Ellie Hearner, Adam Hamza, Anna Harrington, Mason Thrompy, U Gracie Torres, Carl Tanner, Helena Overmid, Samantha Fleshman, Matt Summers, Alexa Alvarez, Bazan, McKinley Massie, Emily Duckwitz, Skyler Finch, Lillian Eastep, Andrew Lacier, Sudden Rogers, Matthew Amador, and Isabella Monella. Um, I came with my dad and brother. All right. Um, I'm Matt. I'm in business ethics and business communications for FBLA and I'm really excited for state and I'm here with my dad. Good job, buddy. Good job. Next, we have our wrestling state qualifiers and medalists. That is not an acronym. Wrestling state qualifiers and medalists. The boys and girls had a successful year with several athletes qualifying for the state meet in Columbia, Missouri during the week of February 25. The team celebrated several accomplishments and had
012several wrestlers leave with hardware from the state meet. Head coach Taylor Middleton is here to introduce his state team. Thank you. Yes. Uh we got almost all of them here tonight that qualified for state this year. Um I'll introduce Aiden Robersonson first because he's not able to make it with us tonight. But uh yeah, these guys and gals, they they had a phenomenal season. Really really worked their tails off. was definitely one for the books with uh as all of you know the weather this winter was quite wild. We had a couple extra overnight stays for some tournaments and things getting stranded on the road and so um really really good stuff from this crew for the year. I'll let them introduce themselves and tell you how they finished up the season. Hi, I'm Adam.
013I'm Addie Picket. Um I am a junior and I got fifth at state this year. I did not bring anyone with me. I'm Virginia Myers. I'm a senior. I placed fourth this year, though I didn't bring my mom. She's probably on her way. So, shout out to Terara Sue Clark. My name is Remy Hutchcraft. I'm a freshman and I did not place a state. My name is Dawson Boward and I did not place a state. I'm Tristan. I got second and I'm here with my parents and my brother. My name is Brennan. I brought my mom and my sister. My name is Hayes Middleton. I got third at state and I'm just here with the coach. Gotcha. So sorry about Yeah, we'll make everyone wait so we ready. Please take you come I got We're
014good. You got it. Coach has it. Yep. The next recognition are the girls swim state qualifiers. The girls had a successful year with several athletes qualifying for the state meet at St. Peters Reclex in St. Peters on February 22nd and 23rd. The girls celebrated several accomplishments and had a great season with records broken. Head coach Kyle Martin is here to introduce his state team. Hi, my name is Kyle Martin. I am the head coach of the girls swim team. Uh we are fortunate enough to have several swimmers go to the state meet this year. Um go ahead and stand up for me. Um we have Alli Potabomb who swam in the 100 butterfly the 50 free and she was a part of the medley relay. Elliot Chambers who was in the 100 breaststroke and also
015part of the medley relay. We have Ava Moss who is part of the medley relay. And then we have Izzy Sap uh who is not here who swam the hunter backstroke and was also the last member of the uh the medley relay. Um so I'm going to have them introduce themselves. Uh but we had a fantastic season. Um and thank you guys all for your support. Hi, I'm Alli Potbomb. I'm a senior this year and I brought my mom, Melissa Potam, and my dad, Greg Pota. Hi, I'm Elliot Chambers. I'm a freshman this year and I brought my dad, Scott Chambers, and my mom, Carrie Chambers. Hi, I'm Ava and I'm a sophomore and I brought my dad technically and my mom want another one. Okay. We have a recognition for the Missouri Outstanding Athletic
016Trainer of the Year. Each year, the Missouri Athletic Training Association recognizes a person based on their effort or a series of actions over a year that benefited the organization's membership or profoundly influenced the care provided. While we know this work, While we know this because we work with her regularly, we are excited that our very own Jenny Fight has been recognized for her tremendous work as an athletic trainer Jenny Bite. and I brought my spouse Kai with me, but I think it's pretty cool getting introduced the same night as a lot of these athletes because many of them have spent lots of time in my office, especially lately, right? So, um it's I couldn't do what I do, especially with my state organization, without the support of the school district as well. So, um being
017able to bring this award here is very meaningful to me just because of how supportive this community has been. We're tag teaming it because I I have a special group of educators I'd like to recognize tonight. Our assistant principal team, which now includes a principal at Maple, we had Justin Orchin, Abby Meyer, and Taylor John shared their district's innovation PBIS work at the Missouri Association of Elementary and Secondary Principal Conference focusing on actionable strategies for building effective systems. Their presentation covered establishing foundational principles, data collection, and collaborative collaborative decision-making aimed at improving student engagement and academic achievement. They also will present again at the state PBIS conference in June. So, congratulations on your hard work team. So you guys get to come through as well and you get to shake hands and we get a
018picture of you and you can announce yourselves if you want. And before we finish this portion of recognizing folks and celebrating, I believe each of our building principles has something they'd like to say about our school board. I came from western Kansas and I've told them many times, but I'm going to tell you again tonight. I have never seen a board of education I've been in education myself for 30ome years and I have never seen a board of education support and come into the schools like they have. I mean like they all come and tour the building and talk to us and look at things and that's pretty rare. So, thank you for giving of your time throughout the days to visit our schools and these evenings. Um, this is what they get for doing
019this. It's not a it's not a paid position or anything. It's it's Thank you for your dedication to Smithville. This is absolutely amazing. Well, it's hard to follow up Dr. Moss. He said most of what probably we were all thinking. So, no, truly we appreciate each one of you. It Thank you so much for spending your whole day in the buildings. Um, getting a chance to see what the students are doing each day and visit with the staff. It makes a world of difference um for those and without your support. We would not be where we are and where we're heading. So, Horizon, everyone in Horizon thanks you. We truly would crumble without you. Uh, I mean I could echo um what these two ladies said, but I've been here this is my third year
020now and um it's truly apparent how important it is that the teachers and the kids, you know, you can tell that they come first. Um, and I think ours said something along the lines of you help Maple soar. um a funny story about so we this we bought some kites for um the uh board of education kind of go along with their saying and Abby Meyer and I worked really really hard to um cricket press some Smithville S's on those kites but we failed over and over and over so you have some real nice green kites without any um S's on them but we really did try because we do thank you very That would have been fun to that would have been fun to watch. But thank you um from Smithville Middle School for
021sure. Um it is always a awesome to see every one of you show up at our building walkthroughs and to take time to visit with us and our students and our staff and but on behalf of the Smithville Middle School, thank you for all you do and all your support. We really appreciate it. And and to kind of echo the sentiments from the other buildings also, it's just the generational support that we continue to see kind of keep pouring back into our building. Um some of you have children in our building. Some of you um you know been a part of this community for a long time and that doesn't go unnoticed. Collectively, our building wanted to make sure I passed along the sentiments of thank you for seeing people when maybe they don't feel
022like they're being seen. Whether it's stepping in the health room, whether it's showing up at the Special Olympics um events that we host, whether it be showing up at some of our more um celebrated games or activities, um our staff collectively want to continue to say just thank you for showing up in those spaces. Thank you for just coming in and being an ally and finding ways to support what we do. Um again, what these guys say, we absolutely couldn't do what we do without you all. Um, I've only been in education for 26 years, but I could also say, um, unequivocally, the the amount of effort and resources and the commitment you all pour into our district and into our buildings is second to none. So, um, organically as well as intentionally, thank you
023for all that you do to support the school, um, the high school and and our district collectively. So, thank you. Everyone is welcome to stay. It is also a good transition if you guys would like to leave. And thank you. Bye. Love you. Bye guys. Bye. Thank you for all the guest. Thank you guys. Cleaned up. Yeah. 50 mph wind with a kite. Yeah. probably let me make sure and it's a good plant to eat probably the rest of the double. [Laughter] Okay, I think we're going to move on to comments from the Jenny Fight. Now we're on. Every one of you has insurance on your house. Most days you don't really think about it. You know it's there. You do little projects to keep your house going, to keep your house tidy. Some days
024you're just angry that you have to pay that much money and then a severe storm comes through and your house is destroyed and you're so thankful that you kept paying for your insurance and you kept that insurance up. Athletic trainers are that insurance. Uh most of our dayto-day goes unnoticed. People don't know the things we do in and out. Many of you might see me or other athletic trainers sitting at a game appearing to be doing nothing. That's a good day when we don't do anything. But then there are times where we are treating a femur fracture or treating an athlete with heat illness or we have several kids that are currently um diagnosed with a cardiac condition called POTS which can be a life-threatening condition if not um taken care of quickly or a
025diabetic emergency. And when those kinds of situations happen a lot of times you see those and again it makes you so happy you have that insurance policy as an athletic trainer. And so the reason I wanted to come talk this month is March is also I share it with the school board. March is National Athletic Training Month. And so Mr. Krueger used to ask me um every so often to just give a presentation on what we do. What is our athletic training program like here at Smithville? And so I shared with each of you a PowerPoint presentation. And so hopefully you got a chance to go through that, look at it. Um, if you have questions, I know there were some questions that were brought up at the athletics program evaluation and so I would
026be happy to entertain any of those questions. I just have a comment. I appreciate everything you do for the district and your knowledge is is superior. Thank you. Yes. Thank you, Tim. Congratulations. Yeah. Was there anything in the presentation that like really stood out as like you didn't know we were doing or anything like that? I don't It's loaded in the board docs so anyone can see it as well. Hopefully you were okay with that. Absolutely. I thought you were. Yeah. Nothing I wouldn't share with anyone. I didn't know about the safe sports school award that we've gotten multiple years ago. Yes, we just reapplied for that. Thank you for pointing that out. So the safe sports school award is an award that you can apply through um as an athletics program and although most
027of the time it's an athletic trainer that applies for the program. Um we started applying for the program and ever since like the inception of that we've been what they consider first team. Um some of our competitor schools are only second team. So just again another thing we are better than them at. Um and a lot of that has to do with we have all of our emergency action plans in place. We have a medical provider um that I coordinate with to get referrals for everything including mental health issues to general health issues to orthopedic issues. Thank you so much for all of your work. Thank you. Yeah. For public comment, I believe so. Okay. Can we give Jenny though one more? Thank you. Okay. Next up, 9.2. Oh, yeah. I'll I'll do correspondence then
028go over the other part of the superintendent update if that's okay. Yeah. Yeah. But we wanted to give Jenny the opportunity. Our correspondence this evening is from Maple Elementary. It is a thank you card to the board. You heard Taylor talk about how you guys helped them soar and then their challenge with the cricket or whatever it is they use for decals on there. Um, and just a thank you from the staff at Maple for all the work that you guys do for our students, for our staff, as well as the community. The the next piece I was going to share is just a couple of general updates. A reminder that on April 2nd is our color run that we will host here on the main campus. It is a 1.5 mile walk or run
029trail. There will be multiple color spots where you will get splashed with color. No one will leave dirty or no one will leave clean. I promise. There will also be several um which were very popular last year and we had many asked to return um food stands that you guys can get food from. Um we're hoping Denise has dialed up the right day with weather as we have a 70 degree swing from yesterday to today. Um but I think we now have over 900. So we have almost a thousand people who have signed up to participate. So, our t-shirt budget went up a little bit. That's okay. It's a good problem to have. How many did we have last year? About 700 last year. Very good. Last year. Yeah, it was a lot. Great. So,
030just remember it is a cross country course. It is not just smooth sailing the whole way. Yeah. Anything else you'd want to add? No, just very excited. My team's been working very hard to to get everything prepared. We do have several food trucks. a middle school student designed the t-shirt this year. So, we're really excited. She has her signature on it. So, if you signed up for the run and you you're getting a shirt, you'll see that one of our kiddos designed that. It's a great night for family. Hope everybody comes. It's a lot of fun. So, and even if you did not sign up, you can still come and participate. We just won't be able to we won't know if we'll have a t-shirt for you. The the next piece I just want to
031share um an FYI on the date. It's kind of just been finalized, but on April 3rd at 6:30, the Smithville Chamber will be hosting an event in our PAC for those that have a ballot issue. So, it'll be ourselves, the city, as well as INRAD. Again, that'll be in the PAC at 6:30. I don't have all the details. They just asked us if we were willing to host, and of course, we'd be more than willing to do that. Um, over the last month, we've had two opportunities. one through the cooperating school districts of greater Kansas City as well as the MSBA to go down to Jeff City for advocacy day. While Jeff City is on spring break this week, meaning our legislators have the week off, there's been a lot of conversation um everything from
032open enrollment, the 169 day calendar, funding the formula. if you I gave a lot of those updates regarding the financial impacts that we could potentially see during the um workshop earlier this month. So I won't go into all those. I would just say please be diligent. Um I would one of the things that I have found is our we have great legislators whether they directly represent us or not, but they're great to reach out to and they really like hearing from elected officials and they really like hearing from you guys. So, if there is something that you're wondering about or want more clarity on, they do like talking with you. Um, the other big event that our high school hosted, and I'll I'll see if PJ wants to add anything. I included it in the
033Friday update, but our green tie affair occurred last week, and it was another awesome awesome event. Carol does an amazing job organizing it. We have three different classes that every student participates in. It was well over a quarter of our students in the high school participating in that. Whether it was a a bid to sell the product that they had produced or I saw one for a community center and how they wanted to develop that. I saw another kid with his own logo and that they were going to sell that. But really great event. Um amazing for our students to have that exposure and so appreciative of the community that comes in and and listens to those pitch. It's kind of the pitch I would describe is uh what is the TV show? Shark Tank.
034Thank you. Kind of like a Shark Tank event um that they do and it's a great chance when you look at the hierarchy of how a student performs based on who their audience is. When it is someone from outside that they don't know, that's when they are at their best. That means they are probably also the most nervous they've ever been as well. But great event. What other piece would you like to add, PJ? uh to piggyback off those remarks, Carol Nokers, who you referred to with real world learning, um able to stretch the walls of the classroom and push those boundaries a little bit. And I was pitched by a couple kids and it was so fun to listen to them because you could see the wheels turning and them reliving the entire process
035from having the idea to prototyping to learning about the the model, the pricing. Uh all of those pieces came into play. So, it's not just this final presentation and working that muscle. It's every little bit along the way um and them getting that kind of experience. And I can't help but think when they're applying for a scholarship, when they're applying for a job down the road, uh how much further ahead of the competition they may be because they have these experiences and a different audience than just a teacher. teachers a fantastic audience but when you bring in community members their own peers uh that stretches them in so many and productive and healthy ways. So very exciting event while also that same day or the next day uh the middle school had a career fair
036going on as well. So you can see some alignment in those 712 programs for to real world learning. So very exciting for all of our kids. Yep. Great event. I think I know Joe, you were able to go and get to interact with some of the kids. The baking and pastry for all of the adults that came in, they also made homemade cinnamon rolls. So, a great experience for our students to they weren't baking for their classmates, which is probably a little less stressful. They were baking for people that that they didn't know who they were. So, and they were really good. I had um the last thing I would share is we are wrapping up our warrior connects for this semester tomorrow at Maple at 5:30. For anyone that wants to come while it's
037focused at Maple, we'd welcome anyone. Um it's been a been a good process for for us to learn through. We've as we've done some things to reinvision that we have some more work to do on how to maximize our our participation from our community. Um, I will also give a ton of credit to our buildings where they have we've seen our PTOs and their parent groups grow over the years and they're able to represent a lot of the information that we push out to them to them. So, that's where I think we're going to have to continue to work on on maximizing those experiences. I'm so appreciative of everyone that has come to those. And again, tomorrow night 5:30 at Maple Elementary if you're able to make it. Uh the last piece I would share,
038just want to thank you guys for the board walkthroughs today, being able to visit all our buildings and you see what that means and hear what that means from our building principles. Um and they're representing their staffs to see you guys in the building listening to them, walking through classrooms, listening to our students. It is it's very unique and it's not found in all districts. So that is all I had unless you guys have questions about anything. Okay, great. So, I know we went out of order there for communications, but on to um new business 10.1 Navatas. Oh, go business. Okay. Okay. Well, 10.1 Navatas presentation. Tonight, we have two representatives from Navatas. Um, basically to recap what we've been going over for the last several months to get this in line for moving forward
039in April. And the the focus tonight will be on the projects cost and and timeline. So I'll turn it over. Well, um, thanks for having us back. My name is Lenny Smith with a also Ralph Gardner with us tonight. Um I have prepared a brief presentation but as we go through it you have questions just stop. Um, first so the first thing to go over the first thing but first thing we'll cover is a facility condition assessment recap. So we came about a year ago. So we came about a year ago started process working through what are all the different needs from an interview standpoint and different maintenance standpoint um and then we kind of went through a different pricing exercise. We ended up going through a bunch of different engineering exercises and getting to
040essentially cost on. So the first slide on the Randy, can you present that as the presentation from the agenda? Yeah, it's Well, rather than the PDF that's up because it's hard to see, can you present it from the presentation that's in there? I think I've sent it to you as PDFs and probably I guess the first thing on here the the recap is this is just kind of brief in time of different things but the the top right there you'll see is essentially a a building plan for HKC and this is just the high school but we went through this on every building. Um so we will put a report together for that. Um the next thing is what we would call a reverse utility announce. So oftent times when we go through this project
041we're trying to detail out is there opportunities at utility settings and what items have the best utility savings. And so this is essentially taking this your high school period to take every piece of equipment high school plugging that back into your utility bills and then we can start to calculate what your opportunities for energy savings in each measure. Um, and then the last piece is a detailed we call optimization. So, um, it's really small, can't probably see it, but it just kind of shows you some of the data that we collect after we go through projects to help verify utility savings and help on operational cost savings as well. So, this graph here shows Um so as we went through the project so this is kind of the first kind of go through three different
042exercises but the first one is kind of the initial findings. So we went through every facilities the district has and built out this there's some LED lighting opportunities definitely at the high school pack um there were some parking lot opportunities um on would be anything from a building infiltration standpoint so your skins your windows, sophets. Um, the next thing would be mechanical systems. There's some different opportunities from changing existing system and keeping it the same or potentially changing that to new system. Um, and then there's some others that would be water efficiencies, potentially turn up on I know you guys are looking at that solar a couple of the buildings that don't have it. So this next slide is so anything that's left of a black dot on here is what we went through and
043actually developed from engineering specification standpoint and actually that pricing on um on this slide there's some red triangles. I guess I want to point out that we did not develop any further from the scope standpoint. So Eagle Heights is probably one on here. I originally a year ago there's some challenges as we went through that. There's still that project is still partially under warranty. There's a lot of challenges with that building. We understand that it's a potential project likely in the future. But um one of the reasons we didn't fully develop standpoint. Uh so this next slide this is everything that we so anything that's a orange box is essentially we developed from an engineering standpoint actually priced out and it would not in this project. So went through kind of this next exercise saying
044okay here's all the different items we priced out what are the things the district feels like is the most green dots are actually what would be included in the next slide from the cost standpoint. Um, any questions I guess on what we're kind of here perspective looks good. So from a overall cost perspective, the um so those green dots equate for this overall top and this is a breakdown on each energy conservation measure, but I can kind of go through this in a high level. The high school HBAC is a big priority. Um Maple Elementary is another priority from the HC standpoint. uh building automation system that will help um across the district. It will upgrade some of the systems that you already have in place by bringing up the front end um optimization would
045be helping from a data analy standpoint helping continue save energy middle school and horizon water based emission. So both these schools have newer HAC systems, but there's definitely an opportunity to help maximize efficiency in there. Um there were some against those newer systems. There was some increase in utility spend. So we try to help kind of bring that back down to where it was prior. Um parking lot lights. So out here at the high school different lighting poles and then replacing the existing lights to have better lighting for security purposes. And then last thing is the small portion. Those total to 4.3 million. Um and and then we have a contingency drawing of 250,000. So the way that works is if there's undes often times a good example be roofing. If you get down insulation
046is wet in this this area, we would be looking at the roof. We have the um thermal hing. So the drum it is wet insulation. So if you get down to the decking and the decking is rusted needs replace those anything from a contingency standpoint overall project. Anything on that last slide that was included in the orange boxes equ other price that would not be included in this. A big chunk of that would be roast. There's a lot of different areas across the district that have existing. Um and then the items that we did not price is about four to five million that's budget pricing but a big chunk of that would be any questions. I have I have a couple questions. I just wonder who hopefully one of us can answer somebody. Um I've
047only been in the community a few years and I'm newer on the board. So some of these questions or I just don't um I'm curious for like um when you talk about the HVAC and we have that warranty and from the previous bonds in 20 20 and 22 when it has hback renovations were these not projects that were included on those? Yeah. So, the HVAC replacement that you see are actually 20-year-old units. That's above the fifth and sixth grade wing at Maple above the cafeteria or where we saw today indoor recess. And then at the high school, it is the I call it the north south portion of the long on this side that long academic hallway. All of those units are over 20 years old. So, they are not included on either of those.
048What is included is the commissioning of the new units on horizon as well as the middle school and then all units they would be optimizing. So the example I use and if I butcher this Luke or Rob jump in is that in Oak Grove they had a unit where um a basically a cooling a water got stuck on. Well inside the classroom the heater was compensating for it. So roughly it stayed between that, you know, 72 and 76 degrees. The teacher never knew, but by them watching it in the background, they knew that both those units were running almost full go the whole time. Well, one, you wear that unit out if it's going like that. And the only time you're eventually going to find out is if one of those items break. Did I
049represent that? Okay. Okay. Yeah. And a big piece of that is oftentimes on optim optim optimization. Yeah. I um I know we've had a lot of conversations about the art as well and and big challenge right now has been HDC and so I guess as we look at this start some of these from you know the the things that weren't included so six and a half million meaning our groups you know looking at this time audit this time is going to so that's one of the things that talk admin teams okay let's prioritize that potential may not be. Yeah. So Scott currently wakes up and checks all the HVAC across the district each morning um through the through the um commission not commissioning through the optimization. They will be doing that for us. It'll be
050the same gentleman that that does it for Northkin City and Plat County as well. Um, so we're trying to also gain Scott's time back to do the the other pieces that that helps with the history piece. It does. Thank you. And the other thing that they did mention that I will after talking with Mr. Bogart, after we talked with Mr. Bogart, Dr. Newart and I did, um, we had some decisions to make on like could we go to a different unit? Do we stay with this one? And Scott wanted us to stay with the same unit. So, we're staying with the same unit that is currently on our transportation facility that we replaced at Horizon and that is also at the middle school. So, that way we're trying to to limit the number of people
051we have to call and chase for those pieces as well. Makes sense. And I think I to I guess further um explain that I I think what you're asking is on the last bond issue with the bus facility uh we replace most of the older units on Horizon and I think the middle school was the last time on the bus facility bond. The bond before was the older units on Maple. I I I'd hate to say which ones, but it was other schools that had Yeah, I was just And uh the Eagle has been a known issue. And I think the game plan has always been to uh allow the warranty to resolve that those matters until the warranty runs out. And then at that point in time, deal with the Eagle issues. And I
052do appreciate staying on top of the roof. I'd rather see them replaced than to have the interior damage from water problems. So I think that's smart. Yeah. Keep an eye on that. So J did the imaging scan on every across the district that section really. So that's kind Thank you. The next slide. So today we're just presenting an information standpoint. Um but right now we'll be planning to go for a board approval on 16th of April and that once that happens we will kind of kick off into construction. So from a timeline perspective, most of this work will be completed this summer. Um a few of the items that would maybe out would be some of the temperature controls. um those things certainly would not be racing their classroom or anything of that nature but
053I think with the timeline right now there's a few so lead times once we get to summertime but if in say equipment times due to August there is some ways that we can if you have three we can work starting on Saturday work through Monday we right now. This would be kind of anticipated timeline. Most of this work would fully finish by this year and then the commissioning side we run that for entire year. So what we're trying to do is catch every season um and naturally see how the units operate and make adjustments. there's any additional questions. The only other thing I would like to add is that this was Okay. Did you have a question? No. Okay. This was timed very purposely last month. Mr. Saxton was here and Dr. New Hart shared
054about our deferred maintenance in that February meeting. All of the items that you see that we would be working with Navatas, which I say Navatas all the time. I apologize. It's Navatas. Navatas would address items on that deferred maintenance list and all of the units we have identified are 20 years or older. So they are I I don't want people to say you just showed us I I want us to make that connection that you just showed us this entire huge deferred maintenance list and then you're chasing something else. No, this is exactly what we we showed that to show that these are the things that we would need to address. this would get us farther along than what we've been in the past and and chart us a path forward to start addressing those
055needs. Yeah, you touched on it, but uh the only comment I had was around HVAC in there at the start school year just having the sensitivity to what that temperature usually is. I know coming out of the uh HVAC upgrades, the last bond project, we had a couple classrooms that were pretty uncomfortable for periods of time. that's not uh you know with those temperatures that can hit in August and September it kind of could become a safety issue. It usually doesn't but um definitely want to make sure that we're sensitive to that. You know you guys don't control lead times I understand. So equipment gets pushed out um just having sensitivity and awareness to that student environment to make sure that we have to move a schedule around. I I know I would be completely
056open to that. you know, um I think the district would too that we just make sure that we uh prioritize the students in that classroom and they're comfortable. Yeah. And I guess big picture we will have project manager. So there'll be daily communication building outside of roofing. um on these projects uh I mean like HVAC and the parking lot lighting all that is usually pretty straightforward. Is there any other concerns or unknowns that we could encounter on any of these other projects that you might be a little nervous about? Um not particularly on any of these I have had projects with HC a little bit more complex systems that have most of it. Yeah, but I think from a you know like you guys don't have a ton of hazardous material that have to potentially
057but I think for the most part these should be pretty straightforward like Mark said HBAC are you installing so that and the units that we're pulling off say at the high school those units will come off the existing state adapter so they don't actually have to be cut. So that some of the challenges that might have Can you talk through that proc that monitoring process? Um you guys will be continuously monitoring and optimizing those systems um using the same person that is is local to other districts. When he encounters an issue, what does that process look like? Does he go directly to Scott, notify him? Do you guys come out? How does that process look like? So that can be tailored to each district's needs. For example, at county where they have tech on staff
058and so we encounter this year and it really depends. So like when you come to the HCS issue and so our kind say okay this appears to be a controls issue or appears to be an issue issue for the district say I think right now say hey this appears to be an issue C is here in tech to come out and fix this or it's controls this year you can do that um at North Kansas City we actually just call their HVAC service person so okay if they have a service I think they have a service contract of their buildings and so hey Thank you. Any other questions? Thank you so much for the presentation. Thank you guys. I'll be in touch later. Okay, next up, General Financial Review 10.2. Thanks, Robert. You can see
059in our expenditures and our revenue, we are trending exactly as expected. One thing that you may notice is our DESI payments will start increasing. So DESIE will say here's what we're going to pay for the formula. They withhold a certain percentage of that each year. This year it did take the passage of a supplemental budget which was approved last week by the House and the Senate to be approved to fully fund the formula. So they will be able to start ramping that up or increasing that. That will also um right now the classroom trust fund is approximately $und00 million behind the classroom trust fund is gambling. So our lotteryies boats um if and for those just to help with online gambling that always questions like oh we just approved what is it FanDuel and DraftKings
060to be our two vendors. Um currently that is at $1 million and not anticipated to increase. So there there is a chance and an expectation that our classroom trust fund will continue to decrease because our lottery and the boats have to pay on the revenue they earn online only has to pay on the registration of the bet. So all the money they earn they get to pocket versus the casinos as well as um the lottery have to pay based on the revenue that they earn. The other thing that has hurt the classroom trust fund and I did not realize what a big factor this is. We have not had the big power ball amount of close to a billion dollars that really ramps up that uh I've donated my $2 to the winner a couple
061times. So, uh, that that's just the reality of it. It it has been approved to use the reserves to fully fund that this year, but we do anticipate that decreasing next year. Um, otherwise, we we are trending in a very good direction. The other thing I would share is because we live like farmers and our January is our big payday. We have met with mocat over the last two months and we've invested approximately $6.5 million into mocat into different 36 9 12 month investments that then ensure that we have enough cash for payroll. So we did a payroll analysis with MSBA Karen did. Then we did a cash analysis with MOAT to ensure that we were all looking at the right numbers. But we have now invested that to maximize the funds that we have
062coming in. Then we have a draw down plan based on what it costs us to make payroll each month. Happy to answer any questions. Any questions? This is info only. So, uh, if no other questions, uh, 10.3 board subcommittees, I will throw this out over to Mr. Nichols. Yes, we met tonight's finance committee, uh, for exec session. Um, talk through the novatas updates they presented tonight. Um, Mike Reich was your last meeting, our finance workshop, wanted to to uh, discuss a little bit on the financial side. he'll be back next meeting and uh be able to talk about uh our COP options for funding those projects. And then we got a uh another update uh from the support staff, their salary and benefits committee. Uh we we did ask them to um look at some
063of their asks that they presented at the finance committee and they were able to provide some updates. They're going to continue some work on a couple of those items. Then we just briefly discussed the uh bond and tax levy transfer updates uh from Dr. Moss on his progression on conversations in the public. So yeah as info only also uh 10.4 men America golf and landscape and voices for middle school track. We bring this again to you tonight. uh basically for two reasons. One we need to get the one invoice paid and the second reason is it is a good faith move on our part I believe and secondly it gives us better legal standing on retainage of the second invoice. So tonight I'm recommending that we approve payment of invoice one to um Mid America
064turf uh which that work is technically for the track itself. We do not have issues with excuse me for the turf that invoice is for the turf and we do not have any issues with the turf portion. So, um recommending to pay invoice number one. It was my understanding. Wasn't there damage caused because of the insulation of the turf that caused damage to the track? Insulation installation of the turf. Not that not that I'm aware. So, what caused the track damage? Like it's still it's the it's the material being used. Um that red clay material that has been put down on the track is what is in question. Yeah. Well, the surface still isn't level. Like there's several kids that have tweaked their ankles and I wrote to Dr. Newart about it. My son was
065one of them had an injury from it. So, and that's that's the center of the problem. It's it's a material issue. Um it's not from the turfation. the the material that was put down um the contractors tried to compact to where it could be a usable surface. The material is just not compacted. And that's the that's the center of the problem, right? Is that we had an expectation of a material that would be similar to most chat tracks to where it does compact to a semi-h hard surface to where you could students could use it safely. And this is more of a sandy. It's not sand, but that's same composition to where students are digging into the material when they're using it. And it's uh not not really safe for the students to use. And
066it's certainly where our expectations of what we were going to get versus what we got is where we're kind of at odds right now. So, who is responsible for the track surface mid America? Who was responsible for the Well, DLR was the architects. Uh Jay Dunn was construction manager, the subcontractor for the surface of the track was Mid America, right? And Mid America just put in what they were told to do. So in and my view and I think legal's view as well the the it comes back to J Dunn probably more and DLR and that design development construction management issue because really Mid America was just doing what was agreed upon because my understanding is more than just the surface more than just the material the surface is not level and I thought the
067conversation that I had was that it was caused I don't know who you've been diversing the the material itself isn't you know it's not it's not compacting so it's not going to be a level all the way around the track and it's a compaction issue because that material is not compacting down to we have we have to we've been using game time u equipment that that has the equipment to drag that and you have to get on it when it's dry enough to rag it and it then it I don't know what you want to say fluffs it up and then it it dries and settles after that and when that occurs without any further moisture or rain, it really is not it's a runnable surface. It's a usable surface. Um athletes are getting injured.
068It's not usable in my It's not safe. If if it's too soft is when it leaves the ruts and unevenness of the surface. So with everyone kind of pointing fingers of whose faults where, that's why we hesitated even last meeting to release those checks. And I don't think legal had an issue with us not releasing two. I haven't changed in my recommendation and and really legal hasn't changed in their recommendation. And the difference really between the last time which I was aware of last time was that we didn't have the pay apps which meant DLR and J Dunn had not signed off on those yet. And I don't know if that was an oversight on their part or what. We now have those. And you know, we're trying to work through this with u all
069three entities, Mid America, DLR, Jade. Uh we've made a lot of headway. You know, we're down really to two choices. We keep what we got or we try to move to what the original contract read was a track. And you know, it's still in discussion as far as who's responsible in payment. But from a Mid America standpoint, again, I'm just trying to advise you as the board what is the best legal thing to do and what is probably the most in good faith effort with a vendor to do and that is to pay invoice one. That that's where I'm at. I'm trying to keep you guys in the best possible position. Well, I I think our attorney said pay invoice one and then hold on. Why you guys continue to work this out? Correct. Anybody
070else have questions about it? That's how I That's how the conversation went last time. Are you feeling like no? That's I'm going to vote no. You guys can vote however I'm going to vote no. I you know, talk about good faith effort. I mean, that track has been messed up for a while now. And so, talk about work that's for the perf. Yeah, I I understand that. But they were also responsible for the track surface. You still have the retaining fee. Yeah. Yeah, that makes sense to me. Withholding invoice too. Yeah, we still have a uh opportunity to have to have some leverage in the conversation, but um releasing payment for the part of the project that we are happy with. It's a pretty It's pretty standard practice when these types of problems happen. I
071would make a motion to approve invoice one and withhold payment on invoice 2. Okay, I have a motion on the floor. Do we have a second? Second. We have a second. Do we have any more discussion on it? If not, please vote. Okay. Next up, 10.5 MS uh MSBA 2024A policy updates for the second of three readings. The third of three readings would be next month, of course. So, is there any discussion on the second I readings? None. So, do I have a motion to um approve the MSBA 2024A policy update for the second of three readings as presented? I have a motion. Do we have a second? Second. We have a second. if any more discussion on this. All right. If not, please vote. Next up, 10.6 MSBA 2024 D policy update for the
072second of three readings. Do we have a motion to approve the MSBA 2024D policy update for the second of three readings as presented? So, we have a motion. Do we have a second? Second. We have a second. Do we have any discussion on D? If not, please vote. Okay. Next up, 10.7 info item for no tax increase, levy transfer, and bond considerations. Randy, can I please present? I'm just wondering if I can present for my computer. Well, as we get that um going, I wanted to just review and share the information that we've been able to share with our public. We've also um had some recent renderings. Those renderings were based largely on initial feedback and then additional feedback and we anticipate more renderings coming this next week. Um, but I do want to allow
073Dr. McGinness set up a series of meetings for Insight to come in. They met with middle school staff. They met with Todd. Got input on those projects. They came over and met with high school students, probably about 25 of them to get input from them. Transition to meet with the high school staff, a large group of staff to get a lot of input from them. Then transition to both um some softball and baseball families. So, anything else you would want to add? But I do want to thank him. That was about a 7-hour day starting at 1 all the way to when we wrapped up that PJ put together for us. Yeah, it was a productive day and there was a lot of folks that got that together. Corker in the high school, Dr. Moss,
074uh, Insight was very responsive with the request uh, to meet in several places with a pretty tight timeline considering dismissals, different groups. There was a lot of variables and they made it happen. uh Dwayne Cash and Josh Canard came out. Um and like Dr. Ma said, we started at the middle school and this was about talking to the people who would be most impacted. So this is library. This is the coaches that use the offices and the locker rooms. Um Mr. Winterbore was able to pull a student focus group and grab their input. Uh so we were able to capture that. Our next stop was here with high school students and we showed them renderings. uh talked a little bit about what the initial ideas were and ask them to drink. Uh not necessarily take
075what you have and dial it up. Just think differently. I mean, what do you want this to be? Uh what experiences do you want to have and what facilities and equipment do you need to make this happen? Uh we want to listen and take the idea from here, move a little bit closer, have another conversation, move a little bit closer, and that's how we framed every one of them. the high school uh had a great turnout for their their staff meeting. Um several several groups uh were there admin uh nurse counselors we had library about everybody affected which is a very large group and what was very impressive is the detailed notes that were taken uh by insight we had four pages sent back to us in return even with the detail when cash said
076this lots of heads nodded so they were capturing all kinds of feedback and response and that was a request of ours because if we don't capture at this point, the next spot down the road could be compromised and then we have to go backwards. So, it was really impressed with Insight's ability to take uh what they heard from our staff, get it in writing, and then I've been able to with the help of our admin team, go to those people that said those things and said, "Does this accurately reflect where you are? Are we missing anything? Do we need anything else at this point in the game?" knowing that we have further to go. Um then baseball, they were able to show up. Uh they talked about KCK field, Benedicting, the batter's eye, press box,
077all of that stuff was taken into account. And then we finished the evening with softball. They were able to give input about bleachers, press box, even the detail of hooks on the dugout so they could place signs. So um every little bit of detail that was given that day was captured. very very productive and was really impressed with how quick people were able to um engage and give us that input. So, thank you to Insight and everybody else that made that day happen. We got a lot of work done. Yeah, thank you PJ. I feel like he was a little understated how much it was like he was literally sprinting from the middle school over here to high get the high school kids prepped then went over and got the high school staff prepped. It
078was very appreciative of everything that he did that day. Um what I was going to do is share some update from the information we've had from that meeting as well as others. Please know that as we share this, this is um the one thing that Cash kept saying is make sure that they know that these are architect renderings and not meant to be final, but instead instead meant to be kind of that next step of what we're going to be looking at. Okay. to share. So, just a a little background. We have two questions based on your approval in December that we'll be considering. a no tax rate increase bond initiative as well as a levy transfer. Just a reminder about that levy transfer. What we are asking is to transfer those 30 cents from
079our debt service funds into our operating funds. And what that would do is give us the ability to focus on compensation benefits, having recruiting and retaining staff, addressing any staffing needs. As we as you've heard from our elementary principles talk about the appreciation of that reduction in class size continue to work on that and help us reach to be in the top 10 of the 22 in the region. That 30 cents would be focused on those things. Um we that would go both in our fund one and our operating how we pay all of our classified staff as well as in that fund two how we pay our certified staff. Um, we do want to make sure that we share the ballot language because it can be a little tricky. That first paragraph talks about
080us increasing that operating piece by 30 cents. We want to make sure people read that second part that we're going to be reducing our debt service by an equal amount to make our tax rate remain the same, which is 47504. That's why it is a no tax rate increase. Um, I always share the story and some people are probably tired of hearing it, but Plaque County did this last year, Northkin City and Liberty the year before that. Lee Summit's done it as well. But in Pla County, the superintendent, worked with a community member who wanted to understand it, went to the voting box, read that first sentence, got upset like, "Hey, you told me it was an increase. Why did you do that?" And the superintendent just goes, "Did you read the second sentence?" So,
081we really need people to to read the entire thing just like our English teachers taught us. Read the question thoroughly before we answer because we are going to be looking at increasing the operating but also that's going to come from decreasing our debt service. The question that sometimes comes up is does that mean you're going to not pay debt on time or you're going to change the rate that you're going to pay debt? That does not mean that at all. We will continue to pay all of the debt we have and in working with Raymond James pay any future debt with the 91 cents we would have left in our debt service levy. The other question that sometimes comes up is this mean that my levy goes down by 30 cents if if I don't
082vote for that. That is not the way the vote works. That's is if you're going to increase it. It is not that way in this situation. we can maintain our debt service levy at that rate um moving forward. We can just also lower it and still be able to invest in exactly what we want to and reach our b goals of investing in our people. We talk a lot about levies are for people, bonds are for building because it can be confusing. Well, can't we just use some of this money for that or some of that money? Our bond is very restrictive. It's for building and capital projects and we want to take this levy money and invest in our people. Um, so this is kind of our I would say our elevator speech of
083how we explain it. That levy transfer shifting 30 cents, which would create about 1.2 million for us to use for salary and benefits, retaining our high quality staff, hiring new staff, addressing any class sizes and staffing needs we have, all without changing our current tax rate or impacting any debt payments. So we really want people to understand that elevator speech and to know what that money is going to be used for. Our bond initiative given that B forB built this is for bonds through the process of looking at all the different improvements and through a I would say a a really good list of inputs. We looked at our 10-year master plan adopted in 2020. The April 22 community forum and survey. The strategic planning process had a pillar around facilities collaboration with our building
084leaders and staff. One of the things I thought Mr. Saxton did a great job of is going with Mr. Bogard and meeting with all of our building principles to hear the things that they had identified of needs and they were able to represent what their staff had told them. we have something on this list of four that was not even considered until we heard from our teachers and our recess aids. And so that was an invaluable piece. Our students are great advocate for themselves. Great, tremendous advocates for theelves. So always listening to them, particularly our superintendent advisory kids. We've been able to talk to them not only about this but also classroom furniture Dr. McInness has been working with them on. Um then on October 24 we had our community forum. We had over 80
085people there followed up with over 600 email or survey responses. So felt like we had a lot of really good inputs. Um other things that we consider when doing project is what are our educational needs? Where are we seeing those rise to the top? How are spaces utilized or how can it not be utilized based on the space that it is and the current condition it is? And we always want our community to have confidence and understand that safety is just that common thread that's part of every conversation we have now in education. It is always part of what we're thinking about and what we're doing. This is the question for our bond initiative. Honestly much more easy to understand usually what people see. We highlight those pieces for them to understand what it is.
086But we highlight that green piece so they know that that is a no tax rate increase for what this is. And with that levy transfer, we can continue to make payments on this bond in any bonds moving forward based our capacity um for the next 10 years. As part of this process, we went out for an RFQ for an architect and design firm. And this is one of the reasons that they were brought up and selected is we said, "Hey, here are some needs that we have. Give us an idea of what you would do, how you would think about this." And this is the rendering that they brought back to us. You can also see it in the back of the boardroom, but we talked about, hey, our front entrance, a lot of people
087go to the pack at the high school. They don't know that our front entrance is. So, they're like, well, let's bring that front entrance out. Let's let's make it bright. Let's make it tall. Um, let's bring the library out. That is the that area on the right. Let's bring that height and and tallness and brightness out so that way it stands out. So, that was an initial rendering that they had. Um, this is the footprint that we're looking to touch if this bond is approved. The purple area would be the addition part. That's the addition part. the library being on that bottom right, that left side being that front entrance. As you look at that blue area and the green right behind it, the darker blue and the green, that is original to the building
088in 1969. The lockers that are in there were the same lockers in there when we moved here, when my brother graduated in ' 83. Those are the same lockers that are there. That is the same wood paneling above those lockers that I have affinity for, but no one else does. Our lobby is also largely the same size as it was then. We have when I was in school here, we had about 300 students. We have now almost 900 students coming into our building each day. So, we need to expand that lobby and create a foyer that allows for our students more more space. And then in that back left, that lighter blue, that green hallway is again all original to 1969. And then that light blue is our a science area. Then what was is
089our PLTW area also used to be industrial tech that is largely untouched as well since it was originally put in. Our a science area has the same heaters in it hanging from the ceiling as when I was there. It's also the last place that does not have central heating or cooling within our entire facilities at Smithville School District. So those are the areas we're really looking to touch. Our students when we brought this to them got excited about two things. these restrooms being added on the bottom right. That entire vertical north south hallway and all those to the right classrooms were all added with no additional restrooms. So, our students are very excited about restrooms being added. And then that little pink area kind of in the back in between the purple and the green,
090redoing those restrooms as well. Um, Staca's much younger than me, but she can tell you that those girls restrooms look the exact same as when she went here. So, it's time to renovate those and update those spaces. And then what this does is this creates a hallway from our PAC all the way through to our academic wing, which we currently do not have. Our students were also very excited about that just to help with traffic flow and to be able to get to other parts of the building without always having to use that same central hallway. These were some just some things that we used for inspiration that our community and our students gave us feedback on as potential front design. You can see the height. You can see more traditional. We also heard feedback
091of brick. Can we keep that brick theme throughout? So, this is the next architect rendering is, as PJ said, we're just slowly narrowing that funnel. We're not to that final piece yet, but you can see a very tall window front building. You can see that green, the Smithville High School color, which has been since we were the Greenway, the same green that we have that we have now. And then along that front, that brick that's along the front and you see there through the library, when you drive home tonight by the PAC, you will see that it matches very closely and ties in to what's in front of the PAC. So, these are the the newest pieces. Again, not meant to be final, just another input that they will continue narrowing that down. The next
092thing we hope to get are some of those inside renderings. They met with the middle school for the media center. We have some renderings of locker rooms and those different pieces. But a lot of exciting work as we continue to continue on this. Here are some inspirational pieces from the high school media center that our students really liked. You'll see different different height seating. You'll also see the ability to potentially come in through the second level because it'll be a story and a half library to not only load from the first level but also the second. And then that part on the left are libraries. A lot of the ones that are designed now is there's three different functions within that library. There's a classroom space, there's a work area or soft area where students
093can read, and then there's an area that they call stacks. A lot of times those stacks are movable. That's one of the feedbacks we got from Julie is a lot of mobility within her space. So that way they can adapt it as they go. different spaces you can look at as we think about that a and industrial um or a a science and industrial tech area on the top left new equipment there's a lot of things coming from the ceiling for power um on the right culinary space we had to evacuate the building the high school twice in the same week I know everyone's surprised that high school kids may burn food we do not have great ventilation in our culinary room so we had to evacuate twice in the same week and then along
094the bottom are two different ways to look at science classrooms. We are short a science classroom in our high school. On the left is more of a chemistrybased classroom. Um greater lab work. You'll need a lot of chemical storage. You'll have gas running in there. Those different pieces. A lot of ventilation. On the right, more of a biomed kind of life sciences portion. That this space that that you're seeing there would work very great with Anna Garcia in our PLTW program. She is the the patient in our PLTW program. Here are just some artist renderings. Please know that these are pre- March 7th, so there will be additional work and changes based on the feedback that our architects received that evening, but just some ideas of what those spaces could look like. On the left
095would be a baseball, on the right would be softball. had a lot of really good feedback about making sure that there's wiring in the um dugouts if they ever wanted to add heat, the changing room space. Where do we put a broadcast or or uh think of the word press box? Press box. Thank you. Where do we put that piece? There's places that have put it down the third base or first base line. You could move the concession stand behind home plate and potentially have it on top of there. Um, probably the thing that we hear most from our community is please can we get rid of portaotties. So this is our restroom and our concessions. That concession is that upper left where the liver little covered portion and they no longer would have to
096sell out of a cooler. Um, there is space for a changing area in this. Again, this is pre-Marchch 7th. So this will change as that input has has continued to come. The middle school, you will see the same library response from their students as we had from the high school students. Again, that varied space, different areas to work. And they really drew to the soft area. That's the green area that they would have a space to read and work from or work with this collaborative group. And then the restrooms currently in our middle school, if you are probably over 5'8 and you stand up in our restrooms, you can see your neighbor. So height, privacy, much much taller partitions. And then the nice thing about the partitions now that they designed, they are designed without
097cracks. So that way those students can feel comfortable when they're using the restroom. Our elementary, this is the this is a piece that was not on the 10-year plan. It did not come up during the strategic planning process and that facilities pillar. This came through hearing from our staff and hearing from our recess aids in particular as well as our students and that is increasing the area of all weather surface at our elementary schools. So at Horizon and Eagle Heights, these are known as what is called the kickball area. So it' be turfing those areas. You heard it from our principles today about trying to put 75 kids in the small area we have now. whether it's asphalt or turf makes for a pretty tight area. And our teachers are like, just let them get
098outside and run. Let them burn some of that energy because they are better when they come back to us and they're ready to learn. And at Maple, they have a much larger asphalt area. That's where their kickball area is. They would tell you this is where their um flag football and soccer area is there at Maple Elementary. So, um, we do have tomorrow, like I mentioned, at 5:30 at Maple. Um, again, what we're asking is that no tax rate increase bond initiative for $18 million. And then the no tax rate increase levy transfer. We just want everyone to fully read the question, consider that. And if you guys have any questions coming up, we would love to add them to our FAQ that's on our website, but we have a great resource there for our
099community. I know it's been shared um several times. So, happy to answer any questions. We continue to work with Insight to narrow down that funnel. Again, we haven't arrived. It's just kind of that next step in the process to help inform them as we'll potentially discuss during the next time. Just a quick clarification. Tomorrow night is 5 o'lock, correct? Yes, it's 5:00. Sorry, I had to double check just to make sure, but it is five o'clock. I'm sorry, that's my fault. Okay, any questions on the presentation? Say everything looks good. I would say if there is, you know, if we're fortunate enough to get this approved, uh maybe in April, we can come back with a recap of um a lot of the projects that may not make it on this bond issue, but were
100also mentioned in the discussions uh from the 10-year plan to the public input and stuff like that. So people understand like you know we are you paying attention and those projects could potentially be under consideration someday based on funding available but it'd be nice to kind of consolidate all with all the public equipment. The one we shared with Horizon is one that we saw today, their restrooms that that was one that was basically on the bubble of this issue and we just wanted to make sure that we did not um we didn't overcommit ourselves as every school district I've ever worked in. We have more needs than we have the ability for funding. Um but that is obviously an area and there are many others like that that that we've talked to around there. you
101can talk uh the maple, you know, food pantry, our warrior closet, all pieces that are right there as far as the next things that we need to start addressing. I appreciate that. Correct. Yeah. So, the ones that came up on, you know, the servants, the tennis courts and stuff, we're still still ranking pretty high and just want people to know that we're not forgetting this and uh as funding becomes available, those projects can slide right in. So, all right. Any other discussion on this? No, it just feels like uh you know, we now shifting our focus to the next three weeks, making sure we're communicating out and trying to get this passed. It just feels like we're we're more prepared than we probably ever have been. More discussion, more community input. Um, you know, Insight
102has done a good job with the renderings. Midwest has done a good job of understanding and providing information and options and feedback. And it just feels like we've well more prepared than we probably ever have been for a bond and have more input direction and a lot clearer vision on expectations. It's it's pretty refreshing since you know six months ago we really thought this might be a rush to try to push this through and really where we're at now close to the finish line. It feels like we're more prepared when it ends. So yeah, I'd agree. It's the amount of public input on this this go around versus the last bond issue is significantly more and it feels like we're more focused and more more deliberate in these conversations. So exciting. Okay. Um that was
103that was info only. Now on to 10.8. Uh construction manager ask. Yes. per board policy feed. We've discussed this uh for the last 30 days it seems like, but to formally announce and approve the construction manager at risk process being a actually a two-step process with an RFQ and then RFP. Uh the board needs to formally announce and approve um that we're doing a construction manager at risk which is different than what we have currently or past projects have done and doing it per statute and per policy. Right. So recommend to approve the uh construction manager risk. Uh the RFQ is attached there for your viewing that will uh go out in seven days per policy and advertised for two weeks. Um the timeline is attached there um with the RFQ deadline for April 7th
104and then um this can be adjusted because you do keep your rights as a board to change any timeline you want to do but this first part on the RFQ on the RFQ particularly will be set. Yeah. So, this just gets the ball rolling. This gets the ball rolling. So, do we have a motion to approve the construction manager at risk process um announcement in RQRP um let's see policy process as process process. Yeah. As presented. So moved. Second. Uh we have a motion. We have a second. It would be the second first. Okay. Whitney says that uh do we have any more discussion on construction? No, just looking at the timeline, we'll get the RFQS back around that April 7th time frame. That's our deadline. And then looks like we'll be able to start
105shortlisting uh those firms that we intend to work with and going out for RFPs, correct around midappril, right? So at that pointed um can you explain what that means again? Basically, it has to be legally posted in a county uh publishing which is going to be the currier and we will then also um when I say an ad will be in that. Um we will actually post it digitally on our website under um oh what is that the business and finance Randy u where we normally post our RFPs and RFQS. So once we go out for once we get the RFQS back we'll have short listed firms be able to go out for actual formal proposals at that point um we'll have uh looks like early May we'll have a much clearer direction on what
106these projects are going to cost and what our allocations and options could be then once you get the the scope of the projects narrowed down defined and narrowed uh those RFPs uh that any company that we give an RFP to on the short listed termination. Yeah. Uh we work with inside design uh come back with um it's it's a guaranteed max price is what you're going to see in the RFP proposals and uh you'll know u as the interview teams will narrow those down the according to the policy the board interviews the two finalists. So two or more two or more two or more that will come to the to the board and I've got a to be determined date on that. U so that you know is up to you guys when you want
107to meet to do that and hopefully where you can get a contract approved at your may board of education meeting. Okay. Great. Thank you. Okay. Any other discussion? We have a motion and a second already. So let's next vote. Okay. Next up, uh, new business 11.1 2025 2026 academic calendar recommendation. Yes, we've worked with our calendar committee significantly over the last three months with all the weather that we've had. They've been tremendous about giving us input on how we would adjust this year's calendar. And then we had the discussion as well during that time, not only looking at shifting the changes we've had this month, we will bring that calendar recommendation to you in April to finalize this year's calendar. And then we've also been talking about next year's calendar. So through those conversations, our
108calendar committee had a theme of we felt like this year we made a lot of changes to the calendar and then we didn't get to fully live it with the number of inclement weather days. So they asked for very minor changes. We put out three different versions for our staff to um respond to. They very minor changes in them, but what you see is the one that was the most positively received. We had a little over half of our staff respond to this, which is a a good turnout. And this calendar looks very similar to this year's. We will start the the Tuesday, I believe it's August 19th in that calendar. Our last day of school will be an early release on May 22nd, the Friday before Memorial Day. That will give us 171 calendar
109days that we would have. and then we could move to AMI days. Um, our staff is very interested in continuing AMI days and continuing to improve how we work in those days. Had a good conversation with a couple teachers just yesterday and really using the feedback I've gotten as a father to share with them um on on how we improve those uh learning opportunities. So, that 171 days allows us to have two true inclement weather days, then look at moving to AMI. The other change you will see on this calendar is this year we had three work days and three PD days. This is a all those days now are going to be morning professional development and afternoon work day. So you see a change there. We found that our professional development days were a
110big lift and we also had a large gap from September to February to work with our staff on any type of professional development. So this gives us other touch points just at a shorter time frame. Still allows our staff regularly to have work time in their calendar during that afternoon time. If there are other questions, I'd be happy to answer. Okay. Do we have a motion to approve the 2025 2026 academic calendar recommendation as presented? So move. We have a motion. Do we have a second? Second. Okay. Any more discussion on this item? If not, please vote. Next up, 11.2 medical and dental benefits for 2025 2026. In your packet, you have a memo explaining our ask of the board. We've had a really great insurance run. and our claims have been very flat over
111the last 12 months. So, we're very excited about that. But, we do have to keep up with the cost of health care. So, we're asking that the board increase the medical cap by $25 and the dental cap by $5 um so that we can ensure that we have enough premium to pay for our claims over the next um plan year. And I would like to give um credit for this for the way we've handled our claims over the last really two years. Last year we had a 0% increase. We did shift some money from dental to medical. This year we're only looking at a 4.2% increase. That is significantly less than almost every other district I speak with. Um, and Plat County was relooking at theirs for a fully insured program and the quote they
112got back was a 34.8% increase. So, we've done a very good job to Kim's point of managing those funds over the last several years. I know it always hasn't been that way, but it's been um very very good years and very good management of our very good stewards of our money. I'd say 10 out of the 12 years that we've been self-funded, we've had really great um history with our insurance. Something too I want to note is that this increase is um for board only. We're not asking to increase on the employee side um so that any money that's in their pocket stays in their pocket. Any questions? If not, do we have a motion to approve the medical and dental dental benefits for 2025 2026 as presented? So moved. Second. We have a motion
113and we have a second. Any other discussion on this item? If not, please vote. Next up, do we have a motion to adjurnn? We have a motion. Do we have a second? Second. If so, please vote. We are adjourned. Right. [Music] What's that? I'm joking. We are We're looking at 38 o'