001I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Good evening. Next on our agenda is public comment. Public participation is encouraged in the Laurel School District. All meetings of the board will be open to the public except provided by law. Scheduled meetings of the board may be recorded. Audience members may address the board during the public comment or the non for non-aggended interests or during the discussion of the relevant printed agenda item. Your attendance is welcomed. If you plan to speak to the board, please look over the information on the agenda. Then complete the public the public comment card located in the back of the room provided to myself or superintendent Toris. You
002may address the board by coming to the podium, identifying yourself, and briefly stating your concern. Public participation is a right that carries certain responsibilities such as informing oneself in advance of the issues being discussed, voluntarily being as brief and gerine as possible, not unduly repeating remarks others or you have already made, and showing respect at all times to the rights and opinions of others, whether citizens, board members, school district employees, or students. Thank you for your involvement in Laurel Public Schools. Do I have anybody for non-aggenda interests? Okay, I'm not seeing any. So, we will move through our agenda. Um, I do want to just uh quickly go down to the presentation. Our Laurel High School saxophone quartet, they have a member who is also on our softball team. Softball has been moved, so there's
003a little bit of a difference on timing. They will be here. So, we're going to move them down the agenda until they get here and then we will put them back on the agenda. I can't tell you what time. I apologize. Just know that that's what we're planning to do. Okay. Correspondence. We have again two wonderful community members who have given and donated to our school districts before. We have European portaotties who provide us with some of those facilities at our practice field. So, we do appreciate them as well. And then Town Pump has provided multiple donations and this donation may have been given to for the reading program. So thank you very much to town. So moving through that, I'm just going to skip right down to the consent agenda. Do I have a
004motion? Motion to approve. I have a motion to approve by Chris. Do I have a second? Second by Jenny. Comments, questions from the board? Seeing any comments, questions from public audience? Not seeing anything. All righty. So, on the consent agenda, I have a motion to approve by Chris, seconded by Jenny. All in favor say I. I. All oppose say nay. Motion carried. Moving through our action items. A for the LEF bond alternative. Do I have um I have Shane here. So if we have questions first, do you want to do questions first? Informational. I'm getting some shake. So okay, let's do that. So Shane, we're going to have you come to the podium, please. Interesting. Thank you. Questions or how do you want me to start? You have any question? Let's just do the replacement
005on the windows cuz that's for a do we have any questions on that for the window replace Jenny? Just give us over. So originally when we went into this you know um we were talking at the beginning of design that we did want to replace the windows but then we started pulling everything back just to make sure that we were being very prudent with the budgets. Um, so that was never designed in to replace all the existing windows and do a bunch of work in the existing school. It was kind of minimized to focus on making sure we had all the dollars available to actually do the addition, right? I mean, that was a long discussion and all the board meetings approval. That's what what we focused on. I think we're to the point now
006we've done pretty well on our budgets. We've done very well. We did very well at South. This opened up a lot. save some money but because it's in different pots but it it came in significantly under what we were holding for south. So obviously we have some bond dollars available. One of the recommendations was to well let's revisit to actually put the windows in the in the classroom that was brought up by a few of the couple board members. I know the school we would have loved to have done that. I think that's a very good use of bond dollars and we had originally talked about wanting to do it, but we just held it back because we're worried about costs. I think this would be prudent to actually do that. It would be easy
007to get done if we act now to get it done this summer and not have to wait a full year to do it next year because we're going to be obviously in class. So, we'll have to do it over the summer. Um I I believe we can afford it. I think we should do it. Um, and I I believe you have the money because of South for one thing. Our contingencies are still holding pretty well. Um, so that would be something I would think would be good to get for you guys to get approval to move forward with that. We went through the design and pricing exercise. So that's why I brought this forward. So can we do it? Yeah, it's a different different subgroup. So the things that we have left in the building
008itself, we have to go through and replace the unit ventilators, which we're going to have all the piping, if you imagine, all the piping at the crawl space being completed now. That'll be done most likely before school is even out. Then it comes into putting that cabinet in, taking the old cabinets out, putting the new cabinets in and hooking them up. That's plumbing and um an air sight. So uh like a norac you know that that type of contractor has nothing to do with that window. So it's completely separate. They could start day one tearing out windows and so no we we feel comfortable that we could we had that discussion with contractors. We feel we can get it completed this summer. Delivery of the windows is about six weeks is what they figure. So
009if we were able to order now you know within about six weeks the windows would be available. And even if let's say we got through threequarters of the windows, what we would end up doing is, okay, you're going to work off hours or weekends to replace those other windows, that can't happen with the unit ventilators because we have to have the whole system up and running. So that that is going to continue and has to be done. The windows are a little more flexible from that standpoint. they could work even if school came back they could be doing windows and off hours whereas you can't do that with mechanical systems because they have to you know operate full question um well potentially um how to answer that. If I answer it one way and we
010end up with money, then everybody's going to say, "Why didn't we just do it?" Well, because I can't I'm forecasting as best as I can. I think we can get this and we have got most of graph. Um, I think we've minimized our risk even with whatever decisions you make at graph, but they should be prudent decisions. Whether you want to spend money on something or not, even if you have it, I think it's still you guys to make a prudent decision whether to spend it on that or something else. I don't think this is we're in the situation of and or yet that make I I don't mean to talk in circles, but it's too too early in the project to start. We're not completely out of We're we're most of the way out
011of but we're not completely out of the woods. We still have a lot of renovation work to do um in west. There's still some potential line that we we're looking at maybe having to replace right now that we were unaware of. Um but my best feeling is yes. I think you should definitely commit to the windows because I think that is a absolute upgrade that we would have committed to if we felt comfortable with our budgets early on. We would have done it wouldn't even we wouldn't even have this discussion. We would have designed it in and you would have got new windows and you will virtually have a new old school because you replaced all all the roofs replaced except for over the 77 and the 77 was in good enough condition there was
012no reason to replace it. you had a 10 year life cycle left on that. So, there was no reason. And that's just that slanted roof between the new gymnasium and where the admin office is. Outside of that, you got a brand new roof. We would have brand new flooring, brand new paint, and brand new windows, and a brand new mechanical system. So, you you're virtually getting a new school out of your old school and new addition. And if we'd have felt comfortable enough with the budgets early on, you would Chris had two questions. One is what type of windows are going to still open or go clos there's an operable in each classroom just like there is in the new se there's an operable window in each classroom just like there is in the new
013so it's parody across the board. Okay. And your new mechanical, again, your new mechanical does not have cooling in it, but it has what we call light setback. The efficiencies on the equipment is going to make the space much more comfortable. And the windows are a desk. It's a deskto window. They're an insulated glass, very good windows. So, the comfort level and the air quality in the spaces are going to be better. The other question I had was you only have one set of bathrooms left in the old that old wing, correct? That haven't been touched, right? Or the two sets of There's a section down that uh the new kindergarten wing. There's a section down the short wing that we haven't touched. And there's uh some down in the uh towards the gym to
014right across from the library that that are all in pretty good shape. So, want to quantify that though. We did replace toilets. Yes, we did go in and we replaced fixtures and so you have brand new fixtures and those um I know that you guys were having leaks and Wayne had said we need to do something with these. So, we went through and we did do replacements of the fixtures. Um, when we originally walked it, you know, when Wayne and Matt and I walked every one of the buildings, I mean, those bathrooms were in pretty good shape. It seemed like a waste of money to just redo the bathrooms cuz the tile, a lot of the tile was in very good shape. Just didn't seem proper to waste a bunch of money other than we
015did definitely put new the pieces down. Yeah, that's what I just wanted to make sure. So, like a public public setting we knew that we considered other those which are basically the only untouched piece of the building at this point we're still yep without spending money that was just to spend money and that were very good We are the the one bathroom that was kind of a little bit of a mess even though it has still has tile one off the gym the double sets there pulling that shower and stuff out. So that one's getting red. Anybody else? Donnie questions. Okay. Do I have a motion on action item eight with an LE bond alternative? I move to proceed with the replacement of Windows school. Motion to approve by Chris. I'll second by Donnie. Now
016that I have a motion, any additional questions from the board? Any questions, concerns, comments from the public audience? Any? Okay. Action item A for the LE bond alternatives approved by Chris, seconded by Donnie. All in favor say I. I. All oppose say nay. There you go. Stay right there, sir. I mean, getting out the other page. Um, so let's uh I'll just go ahead and just say let's discuss this one for the graphfield bid and alternatives so that we can kind of have Shane walk us through uh what we originally uh requested and what's the discussion for some of those alternatives were and kind of that third column of holding of some some funds. Awesome. And this if we truly go back to what was originally going to be a graph if we remember graph
017was not even in here. Um so but we've done well we've done every everybody's made good decisions. We budgeted appropriately. Um I I believe we're going to be able to fit this in. But that project was nowhere near the scale, but it was two fields and a kind a softball field. It was a softball field, not a full production facility. And it wasn't concessions and it wasn't a lot of that, but we asked to add that. We did add that. Um, feel that we're still okay. I changed my budgets along the way. I think we're still okay. A lot of that again has to do with South. We have we've done okay on our contingencies at the school, but again, we're not out of the gates yet. So, this is it's not that we're not
018going to have the money. It's just want to be prudent. I want you to make a prudent decision with the information you're given. Um, so it did grow a little bit and I know there was some other alternates, but I had I had budgeted by the time we got through the final designs with what was requested. I held a budget of I had 2.5. got roughly I'm guessing about 100,000 in asbestous abatement we have to do that facility before we can demo it um with all of that that came in I had 2.4 4 million for construction. Um, which actually gets us all the way through the concession rooms in the building. If we if we don't do the concess the concessions and restrooms, we're at about 2 million 1,966 and that gets us our
019parking lot. So, I just folded the parking lot because it was well within budget. So, it didn't even I didn't lay that out for we we would want a parking lot if we did that's definitely going to be a better use for for that facility. So, I rolled that in. That's inside of the 1,966. Now, the alternates that I want you to consider would be accession room buildings. That's half, you know, 454,000. That puts us right at about that 2.4 number that I have held in our global budgets. Then, we were asked to take a look at the softball fields. And I'll explain the Javelin runway to you. Um, that one got a little the bids when the bids came in, just make a long story short, it was $76,000 to do a javelin runway.
020It's actually $24,000 to do the concrete and base to do the runway. It's the remainder of that is all importing somebody to come specifically do Mondo on a little strip. That's because there's no company around here to do it. So what our thought was Jason had a good idea is hopefully you know we could do the base and then there's got to be some school district that's going to be replace I mean I replace tracks do that stuff every summer multiple districts if we could piggyback somehow or somebody's coming the premium and transport getting everybody that's costing three times what the base costs so we thought we'd put in the base and then try to find somebody to do the commando. I thought that was a great great idea. So, you might not have it
021the first year. Hopefully, we'll be able to find somebody this summer to do it after they get the base and everything prepped, but it just seemed like you couldn't throw 7 $6,000 at a job. But, I I thought that was a pretty good option. Um, the uh softball field. Then we come to the turf. So since that was fairly late ad, we had already done all the plans, put all the plans together, put it up a bid, and then it kind of went to, yeah, we we definitely want to do turf. So we want to look at the price for turf. So there was a little bit of a hurry in putting the plans together and specs. We got all of our bids in and none of us felt comfortable with the bids that we
022saw. Um, we don't think that the spec was quite clear enough. Um, it was probably just maybe a little too much of a hurry trying to put that much together. So, none of us were confident in the bids we got. Um, the low bid was actually low bid was kicked because they had they didn't comply with the num the requirements, but the low bid that would have been awarded the project was about 354,000 if I'm not mistaken. We know that that's to do that right and to do we've done enough fields. finally has done enough fields. We know that that something's wrong. Um, so what I would ask is that we have a $500,000 placeholder so we can go back, work with that company, make sure that they've got everything up to spec to have
023it done right that that I know I'm much more comfortable with that. And then once I have number, I can come back and report it to you. But I also want to be able to award it because there's a lot of civil I want to award that you want to yield. there's a lot of civil work that needs to happen right now to be able to prep that field that would go on with all the rest of us. Does that make sense? So, I don't want to wait because then we have all the prep that wouldn't get done with us prepping the rest of the field. So, versus what I'm doing is asking to give us a $500,000 place in order for the field if you choose to bottom the field and then we can
024go back make sure that they've got everything done right and inspect and drainage tough, you know, tufted of the grass. the cut from the infield to the outfield. There's a lot of pieces that go into that to make sure that it was done right and we are not comfortable we got what we need. Does that make sense how I explain that questions with all of that information? Yes, sir. So, I'm in favor of this turf field. I just have my biggest reservation is now we have a million dollars worth of turf fields in our district that require replacement periodically as we are well aware closer to 1.1 or 1.2 too, right? So, I mean, we're not talking about Yeah. Especially by the time they're ready to be replaced. One, I hope that they never become
025uh co-terminous in replacement. So, that we're having to try to spend seven figures to have them replaced. Um, what is the life expectancy? Because you were told the life expectancy of our of our football field, too. What's the life expectancy of a soft? usually about a 10-year turnaround as long as you're keeping up with all the maintenance. But I have to remind the board that our football field was only expected of 10 years and we almost got 13 years out of it because of the maintenance crew that maintains it and we got a better piece of equipment to run on that football field which will help the longevity of it as well. Does it work well for the softball field and for maintenance? Will that piece of equipment work the same? Yes, sir. Cuz it's
026just the It's just the one that helps push the snow off. Correct. And it doesn't dig at it. It just We won't need that. Well, wait a minute. I was No, no, no, no, no, no, no. I sat in a baseball with snow. So, don't tell me that. [Laughter] So, so I So, yeah, we will have that. That is a worry I had as we sat down and talked about it. Your infield is different than your outfield. Um, so that's one of the that's that's absolutely one of the things that we are really worried about is if you got that correct. I am going to you'll have different there's a different nap and there's different rubber infield but your outfield's probably going to be similar to your football field but the infield is but the
027infield is separate, right? What's the life expectancy on the um you know the runways they actually replace runways. seen them cut and replace runways because a lot of the infield doesn't always get completely so the sliding to the bases to the bases. Yeah. The pitching mound. Yeah. And mounds are completely I mean that's those ones have to change. Again that's a cost three and a half continually every two to three years. Yeah. Your your mounts have to be usually rebuilt or the planting of a foot and that's on a but what's that material? So how much would that material be? that mount. Yeah. Here we go. You know, when they build a mound, they actually they were supposed to come in with a very specific I mean, there's a brick and clay makeup. If they're
028doing a dirt mound underneath of these mounds, there's maint you're going to have more maint package if we can offer that. So that gives you like J said there's two year usually about a two-year warranty. Those those things last place, right? You're not having to come out and stitch it in. That's that's your slide pass runways and stitching mount home plates. Yeah, your main. So those are Yes. full turf. Infield turf. Hurts is the infield is um turf and then the outfield is grass. But it's hard. I'll be honest with you, the baseball players, they have to wear two different cleats, right? Because they can't have certain cleats on the turf. And then like for the outfielders, they have to do certain pleat. Yeah. So I mean if as an as an opinion if you
029guys if the board decides please do everything don't split please too many so when we sorry when we so to follow up on that then when we have kids come play from out of town they have to have they do they have to have yeah they are not allowed they are not allowed same as using our track we have requirements on a all weather track the same we have requirements on football turf and you know when you come to that's part of our AD's job. Yeah. When you come to Laurel here's the requirements and that's on them. So yeah we so we have to base and um those that was part of our we started running these through between Uh Jason and I and the architect, we think there's a lot of holes. That's why.
030So you think the 500,000 fills those holes? I think Yeah, that was it. We think the 350 we're missing and some drainage. We have some potential drainage issues that we didn't I don't know that we addressed appropriately on the subtle piece. Um but I want more introspection on that we actually have this draining appropriately for whatever type of system we put in. Um, so yeah, we need to revisit make sure that that number that we're actually going to get the field that we expect. If we approve 5,000 right now, we need to respect and go out to that confirm. Yes. Well, yes and no. Because the problem is we have all the civil right that has to happen underneath of that field and we need to know if we're doing field or not before we
031if and if we wait we're not going to be able to get going on any of the civil to award to that contractor and it's going to take us a few weeks to get through we have the right field spec while we still need to be digging you know as fast as we can to get everything ready for turf. If we award now and we get them started, is there a way to pull back the project within the 500,000 start? Oh, it'll be within the We That's planning. It'll be Yeah, that's plenty. We're all comfortable that we put plenty. We're at 354 now. I can't see that they have $150,000 miss 300 or $150,000 miss on our specs, but we could have $100,000 miss on our specs because it made us all jump back in.
032So then just to wrap my head around the cost, what are the costs runs every two years? What are they going in? just like bank on 25,000 two years. What is it that we have to I would bet it's probably well I bet it's grand maybe. I mean I can't like per I'm just curious. I wouldn't hinge the decision based on I don't think it's big enough that you hinge it on that. So now the 10ear replacement a full a full field replacement I would definitely wager that the little ones I probably went make decision based on on that if you get 13 or 15 years out of it out of a half million dollars and annualize that that's like 30,000 years not bad when you start thinking about So our high school field, our
033football field, they they have, you know, they have soccer on it, football, track. I mean, this will be a softball field. There will not be additional other uses from other sports like our football field gets, you know, used out of. So there might be some longevity that we could stretch out just because it will be just for that one store. Jenny, do we charge equipment for school? A little bit like the football field. Yeah. Yeah. So if they have tracking here, class C tracking or something, we can charge for you feel that not above you. Uh that will not even come remotely come close to paying like over say let's say we we collect all that and put it in a a fund for turf replacement for everything that uses that field. We won't even
034come close to that uh5 $600,000 mark. Not that we couldn't raise those things, but we we that's that's it's it's a lot. But we also have to remember there's times where um donation or uh please help me the program that donates to and having a moment. Our Laurel booster club you know sometimes they're willing to help with certain things like that if they have the budget. about providing a good public asset at the end of the day and that's what yeah it doesn't it's not the role of government to to make money so or or public entities or public amenities so I think it's probably okay that it's runs in a deficit in that regard I've said we've had a lot of conversation Shane and I have about this and I would not feel comfortable
035bringing these alternatives to you if we didn't think we could make this happen. No, he's he's in the no promise category there. He is and I get that. I totally respect that. But we've had a lot of conversations and I think this would be a great option for our kids. Um I think having a nice concession stand with nice restrooms. We're not using the portaotties I think is a is a benefit to us. Um I think having the off- streetet parking is a big benefit. We have some great things in here. It's not it's not the Taj Mahal, even with Turf, it's going to be the Taj Mahal of softball field, but they're going to be nice. It's going to be a nice field for these kids and and frankly, they deserve it. And uh
036I I look forward to having a nice softball complex. And uh I think I think if we can do this, I think it's well worth our time to do do it right the first time we're going to do it. question option um with regards to maintenance when preparing. Is there an impact up or down You don't have to wait season. Well, and the labor for the labor for setting up a normal field that's, you know, a dirt grass outfield, you're cutting all the maintenance of mowing, the continual watering, lighting. So, I would never tell it a district. Oh, it's cheaper to go with with a sort of field, but it does cut your maintenance down other than taking care of it as far as the rubber pellets, the grooming that has to happen. Um, but
037you do get out of having to do the chalk lines and do the infield, you know, always regrading every you're cutting the turf to the infield. You know, there's a special tool that you're supposed to be utilizing to cut the turf down and make sure the transition is flat. Um, you cut down on maintenance from that perspective considerably, but you pay on the front end considerably as well. And then life cycle when you go to change out a turf field, which sounds like you guys have only had to do that once, it's a very expensive change out as well. So it's not a it's not a freebie, but the maintenance would be different for sure and while it's operating. So when making your motion, we are talking about the bid alternatives as well. So, please
038keep that in mind. Do I have a motion? I move to proceed with the approval of the field bid and also approve the three alternative projects with the cost of alternative number three, the turf field, not to exceed 500,000 without board consent. Have that, Julie. Okay. Approval from Chris. Do I have a second? Second, Jenny. Now that I have a motion on the table, any other comments, questions from the board. Comments, questions from public audience. Not seeing or hearing any action item B for the graph bid and alternatives per Chris's recommendation on that motion as well that Julie says she has and a second by Jenny. All in favor say I. I. I. All oppose say nay. Motion carries. Thank you very much. And as soon as we figure that out, whatever whatever that is,
039I'll make sure I come back and tell you exactly what it landed. So, I would like to now bring our um LHS successful quartet up. We're going to hold on our action items since we have them here. Would you like to all come up? We'll just put you right in the middle up here. Find out how the soft Yeah. Did we win? Awesome. Okay, get yourself set up. Get yourself set up. You're good. Because none of these are on right now. That's going to be You guys have done this before. Now, you can use that. You may use that. I may use that. Y I have You're good. You have This [Laughter] is Very gentleman of you. Thank you. Good evening everybody. Quickly guys, I'd like to tell you a little about where our music
040program has been up to and what we've been doing. Uh to start off, this group and many others like it have just wrapped up festival season. Um we have 37 groups at district festival and then we had 16 of those get superior ratings and end up going to state. The ones who went to state, we had 13 also get superior ratings. This group was one of the few of all schools that got a perfect score at that. Um, and outside of festivals that most schools attend, we have done a lot of outside audition based stuff. This year we had nine five band and four choir students audition for all state and five make it. Two band and three choir. This was in Sky View. Uh, we had four audition for the All State Jazz and
041all four made it. This was in Missoula. We had five audition for all Northwest and three made it. This was in Spokane. And finally, we had two outside outside of audition based honor groups. Oh, sorry. We went to Missoula with our entire gentle and cross took us up there for the festival that they have. Uh, our choir has hosted the treble festival on Laurel. We also hosted the Montana Youth Sing thanks to our heart. And this is just to say that our music program is spending a ton of time outside of the classroom and being super proactive about every opportunity that comes around. That being said, I'd like to mention Mr. Cross and Mrs. Burkhart who haven't been able to be here tonight. Uh these two teachers make so much sacrifice for their performances, their
042extracurriculars, activities, and then also outside of that, they I mean Mr. Cross drove us to Spokane 9 hours in the middle of February. It's it's a whole another thing to me and I I can't be we can't be thankful enough for uh let a band that raised $15,000 with our fundraiser this year in the fall. And I believe they deserve a lot of recognition for their hard work, dedication, and personal sacrifice they've made. Um before I introduce you to this quartet, uh I'd like to recognize the work of the students. Between just the four of us to hear, there has been thousands of hours working on individual music and hundreds of hours we've worked together for this ensemble. So, this piece is about 4 minutes long, but there has been thousands of hours put into
043this kind of stuff. We're excited to hear. Yeah. [Music] Are you ready? [Music] Heat. [Music] Heat. Heat. [Music] Heat. Heat. [Music] Yeah. Heat. Heat. Heat. [Music] [Applause] You guys introduce yourselves. Make sure we know who everyone is. Oh, I'm Brook George. I'm a sophomore at Laurel High School. I'm Jacob Puchera. I'm a junior. I'm Rey Million. I'm a senior. I'm Mason Nevin. I'm a junior. Excellent. like when they say music definitely uh pause the motion. I know. I know. I can see why they're perfect. Yeah, it's so hot. I do too. And then they had a judge that sits there and says, "I don't know what to count off of." That says something. Yeah. Amazing. All righty. Well, that was a nice brief intermission. Okay, we will move back through our action items. Uh action
044item C, the TR6 bus route reimbursement claim for the second semester. Do I have a motion? I move to approve the TR6 reimbursement claim. Do I have a second? Second. Second by Kayla. Motion approved by Jenna. Um any comments, questions from the board. Not seeing any comments, questions from public audience. Not seeing any. Action item C, the TR6 bus route reimbursement claim second semester. Motion to approve by Jenny, seconded by Kayla. All in favor say I. I. All oppose say nay. Motion carries. Action item D, the early childhood calendar. Do I have a motion? We'll move to approve the early childhood calendar for fiscal year 20. Motion to approve by Donnie. Do I have a second? Sorry, Donnie. I didn't mean to cut you off. That was a mouthful. Well, motion to approve by Donnie.
045Do I have a second? Second by Kelly. Comments, questions from the board. Jenny, I'd just like to ask um I obviously the start and end dates are are different, but all the P days and the and the holidays are are the same. Yeah, I think uh we are the same in everything except for start day starts two weeks later and ends a couple weeks early. Donnie, can I just ask what the total PI days are? I was too lazy to go through and count them. Um 11 9 10 10 we're getting we're getting a two full finger 10 from say PI days is what you're asking 10 days um yeah I don't know off top of my head we'll meet all the hours 10 I I have now confirmation from um Devon as well I
046pupil instruction dates Oh, no, no, no, no, no, no, no, no. If you're going to ask the question, you got to do the research. They also do a few extra days around Easter, too, which which other school doesn't get. Maybe the question is did it go through the calendar to qualify for the correct amount of days and hours? We are qualified for correct amount of days and hours. by almost 15. Well, we can all sit here and count, Donnie, if we really want us to. Okay, somebody's counting. I can already feel it. Somebody's counting, right? No, I don't. It It meets all Okay. All righty. Any other comments, questions from the board? Comments, questions from public audience. Not hearing or seeing any action items. D. Early childhood calendar. Motion to approve by Donnie, seconded by
047Kelly. All in favor say I. I. I. All oppose say nay. Motion carries. Action item E, the approval of the health insurance change. Do I have a motion? A motion to approve the health insurance change as specified. I'll second. Excuse me. Motion to approve by Chris, seconded by Donnie. I was writing and not saying the same time. Any comments, questions from the board? This did go through the insurance committee. Just so everybody is aware, we do have staff on that. Two board members, admin. So it does go through all that to review everything. Good discussion. Not seeing any comments, questions from the board. Comments, questions from public audience. Not seeing any either. Action item E, approval of the health insurance change. Motion to approve by Chris, seconded by Donnie. All in favor say I. I.
048I all oppose say nay. Motion carries. Action item F, the approval of the outofd district students for the 2024 2025 school year. Do I have a motion? I move to approve the out of district students for the 24-25 school year. Motion to approve by Jenny. Do I have a second? Second. Seconded by Kayla. Comments, questions from the board. Comments, questions from public audience. Seeing any action item F for the approval of the out of district students for 2024 2025. Motion to approve by Jenny, seconded by Kayla. All in favor say I. I. I. All oppose say nay. Motion carries. Action item G for the updated job descriptions. We do have two. Please be aware of that. The behavior specialist and the business manager/dist clerk. Do we have a motion? I'll move to approve the behavior
049specialist and business manager district clerk. Motion to approve by Donnie. I'm sorry. I'll wait. Pause. Motion to approve by Donnie. Do I have a second? Second by Kelly. Comments, questions from the board. Jenny, is this a new behavior? Did we not have an old one to compare or committee? No, we didn't. Comments, questions, this did go through um committee, correct? Yes. Any comments, questions from public audience? I'm sorry. That's okay, Donnie. You're good. requirements. Perfect. Thank you. Just adding a little extra to your plate, Julie. Just adding a little extra to your plate. Okay. Spaces. Not hearing or see any. Back to the public audience. I didn't see anybody eagerly wanting to jump up. Action items for G, the updated job descriptions both on the behavior specialist and the business manager/dist clerk. Motion to approve
050by Donnie, seconded by Kelly. All in favor say I. I. I.................... All. Oppose say nay. Motion carries. Action item H, create the new sub account for the high school library fund. Do I have a motion? Motion to approve the new sub account for the high school library fund. Motion to approve by Chris. Do I have a second? Seconded by Kelly. Comments, questions. Just so that you were aware, the high school library did not have one, which is why needed to be established. All the other schools had one. Correct, Julie? Okay, if I understand any other comments, questions from the board, comments, questions from public audience. Okay, not seeing any on that one. Action items H for the create the new sub account for the high school library fund. Motion to approve by Chris, seconded by
051Kelly. All in favor say I. I. I. All oppose say nay. Motion carries. Action item I for the renewal of the MHSA membership. Do I have a motion? I move to approve that MHSA membership dues for the 2526 school year. Motion to approve by Jenny. Do I have a second? by Kayla comments, questions. There is no change if anybody wanted to know is the same for the amount. Not seeing any comments, questions from public audience. Okay. Action item I for the renew of the MHSA membership motion to approve by Jenny, seconded by Kayla. All in favor say I. I. I. All oppose say nay. Motion carries. Action item J for the coaches of the cheerleading high school sports. Do I have a motion? I move to approve the cheerleading coach list for the 2526 season.
052Motion to approve by Jenny. Do I have a second? Second by Chris. Comments, questions from the board. Comments, questions from public audience. Not hearing or seeing any on that one. Item J for the coaches for the cheerleading of high school sports. Motion to approve by Jenny, seconded by Chris. All in favor say I. I. I. All oppose say nay. Motion carries. Action item K for the Sedexo contract for the 2025 2026 year. Do I have a motion? Do we have to move to approve the Sedexo contract for 2526 school here? Motion to approve by Donnie. Making sure Donnie just do I have a second? I'll second. Second by Kayla. Um, I just have one question on that because this will be our last year and then we'll have to go out for bid. Who else
053is out there for bid? We've had one other uh I can't remember the name of who is it? Yeah, we had one other group uh who's starting to get into the state approach us, but I mean there may be more out there that we just don't know about. Wow. Companies. and called are they in the state? I think people looking to expand. So I'm hearing maybe there's some coming up from the south too. Can I ask who they picked? Do you remember? They haven't yet. They haven't yet. They're just they're just doing the group. They scor them. Now the people have the opportunity to submit their proposal. They've only received two so far in this presentation. When I post, what was that company called again? Okay. Well, I just curious just because I I know
054I've asked a couple of times on kind of what our what our foods are. Are we able to break down on that nutritional is maybe less is more. So, it's good to know that there are other companies out there. Go ahead, Donnie. My other my question is do we know how Sorry. No, I haven't. Just so you know, it will be elementary school in high school for next year. Yeah, they probably won't qualify. Millsville High School probably won't qualify. We've already believe so. K through five. I thought it was two. Yes, we're K we're K4 this year. Moving the fifth grade down. uh we wanted to make sure they so we had to redo some things but fifth grade qualifies as well. So K5 that's exclusive of our Sedexo contract or is it that has
055nothing to do with Sedexo? That's what I thought. I just wanted to clarify that too. Any other comments, questions from the board, comments, questions from public audience? Oh, come on down. See, I told you somebody would be counting. Thank you, Devin. Thank you. He always pulls through. He just always pulls through. [Laughter] Okay. Okay. Back on track. Back on track. I'm losing the locker room. Okay. Action item. I'm sorry. I do have a motion on the table. Any I asked the public audience on that. Okay. Just making sure I did. Um action item K for the Sedexo contract of 2025 2026 school year. Motion to approve by Donnie, seconded by Kayla. All in favor say I. I. I. All oppose say nay. Motion carries. Action item L for the hire of the temporary summer help.
056Do I have a motion? Motion to hire the temporary help as listed. Motion to approve by Chris. Do I have a second? Seconded Jenny. Okay. Okay. Okay. Seconded by Jenny. Comments, questions from the board. comments, questions from public audience. Not hearing or seeing anybody. Okay. Action item L for the hire of the temporary summer help. Motion to approve by Chris, seconded by Jenny. All in favor say I. I. I. All oppose say nay. Motion carries. Going to go through ourformational items. Board, if you have a comment question and I miss you, just please pipe up. Um, other than that, I'll just kind of go through each one. Same thing with our department heads and our principles. If you have something that you want to make sure that you're highlighting that we've missed or you want
057to just bring to our attention, please don't hesitate and let me know. Department reports, activities, never a dull moment in that department. Food services, technology. Um, I'm sorry, Devon. There's a Tik Tok thing going around. I'm What? What in the world is this all about? I'm gonna explain it, Devin. If I explain it, I'll start throwing out bookies. There's currently where students are also Look at those smiles. Have you done this? Oh, okay. Favorite pastime. There's students being charged for arson in other states. Um, this is serious and I'm telling you it's it's uh couple kids have been hospitalized for inhalation of the smoke causing I mean it's causing some major problems and if it happens in this school so I there may be students before this board answering for it. Um, but in the
058report it does say you're trying to make everybody aware. What what information are we sending out to the students that this is explain my biggest concern and that make sure We can make sure that gets done tomorrow. I can help you. Yes, please. That's we have addressed it with a number of students who may be considering it or may just individually and students need to be responsible for the uh cost of the Chromebook if they something does happen and I've told Devon that. Uh and then there's also the issues of arson and other charges that could be brought uh up to arson would up be up to including expulsion on some of those things. So we need to not do that. I I would still say the all call just because I do believe that
059parents need to be aware because sometimes that break of communication to the how doesn't usually always happen. When is Tik Tok going to be banned again? Hopefully not soon. And basically cell phone appreciate that. Oh, Chris, let me make sure that gets in the middle school, too. Because obviously, yeah, middle schoolers, I think, even have more of a pinchant for that kind of stuff than schoolers, maybe. Thank you very much. Go ahead, Jenny. Did we get any lessons learned or do you have any ideas out of the May outage of how to keep in communication keep in contact with again reality at the time? How we communicate to the biggest fortunately with project So I'm actually working. I didn't bring out when I was in Seattle. didn't have any kind of computers like that and
060they said it was kind of crazy old teachers that were just technology teaching. This is the most Chris. So I was wonder do you have like all of the hardware you need for like the failover switching and how long would that what's the down look like if you when it does fail over is it like instantaneous or okay Just really starting to arrest him. didn't change, but still kind of never Perfect. Slow day in the office. [Laughter] Thank you very much for all your time, Deb. All righty. Moving through. Next on the department report is transportation financial reports. Julie, thank you so much. I'm going to go through these. I am going to stop on number five when we get there just so we can have some discussion. Cash report, revenue report, expenditure report, bond
061expenditure update, and then discussion of counting errors. Julie, would you kind of like to give us kind of a quick synopsis of what's going what hap what what's the past and what's going on now? passage from anyway um they've been distributing the over dist school gets way more So it was like so they took it all out which I school and so you know but I was not very happy with that. We've had some other issues with the county. Um, we've had some issues with interest um distributions. I've had some issues with county not um distributing funds correctly. They'll like take the funds out of one school and put them in another school for tracking all the time. Find out this problem. So anyway, what does it which is it's possible because there's several schools
062came on that and so I reached out to our auditor and he told me he said it has if we plan on doing it it has to be done before June 30th. OBI only allows two year and so I reached out to OBI and trade um list and then I kind of made a little timeline for the whole thing to do it. We just like the next meeting that we have to start signing agreements with the county. I would say I would say by the next meeting they say prior to June 30. Um, we have to have a school, we have to have res. Um, we have to have a formal written request. So, there's some things that go to then once you get approval, then we'll have another bank and then we'll have text
063and all that. It'll be quite a bit person, but it still be kind of slower because it would be the summer. We will not count our own mistakes thoughts questions from the board. Donnie. So, I've been through this process several times and worked with other school districts who have gone through the process. It does a lot of schools are very nervous about it because it does take away that check and balance. It's everything is totally on the district if you do go off on your own. In most situations, the schools have gone through a not a formal bid process, but an RFP process to find that bank that they're going to move to because it's kind of a big deal in the banking world for school district this size to be looking for a bank
064for their needs. So, I'm kind of concerned with a July one. I think that's a pretty short timeline to get this all P and RFQ required in this situation. I don't think it's required. There's there's no there's no bid process. There's no amount. Yeah, because there's fees you pay. Yeah, but not over 80,000. Well, no. True. When we went through it before, it was much smaller bid limit. But I do think you can't claim sole source because there's so many banks out there. I just I I just I think it's in your best interest to give multiple banks the opportunity to take this on just because there are so many banks out there and I know you're live in the credit union world but and that doesn't really work very good for school district banking
065but I'm sure you always appreciate the opportunity to take on a bank account. Um, there is a lot to the process of getting all of your payments set up so that they're no longer going through the county. They're coming directly to a bank account. Just don't really nervous about a six week. I guess to be honest with you, just to say there's a lot of work to it doesn't mean that it's not advantageous for us because even if it's checks and balances, the county has messed up. Donnie, so where's the checks and balances? They took $20,000 out of our account because they messed up without an apology, without a we're going to change. It was gone. So where's the checks and balances? The checks and balances come from the fact that Kuster counter schools auditor
066found that a mistake was made. Same thing happens here. If Julie's reconciling every month, she finds where the county makes mistakes. Right. We make mistakes too. Everybody makes mistakes. I understand. But then they fall on us. If we make a mistake, we are the ones who have to own up and be accountable for that mistake. I did visit with Julie a little bit and tax collections are super hard for a school district to this could happen even if we do our own making because our tax collections still go through the county. We're at their mercy. We don't know all the information that they're distributing on other than we know what our mill this isn't just the only error that we've had. This is just the biggest error we've seen. This is not unique to Laurel
067schools and I think it's a huge decision to make that should not be made fixing. It's not on an action. It's just an information but I don't think that just because there's a lot of work to it that we should be scared not to go through. Thank you. Okay. Or the consequences of waiting a whole another year and having more errors happen and then costing the district more money. Yes. I think I think we should do it slow. So I think we should add a discussion item and even if we fall past the deadline that really absolutely Chris as a resident banker I would say too that uh there are there are banks that have stronger enterprise banking than others because that's what they specialize in. So I would recommend that we do look at
068multiple banks if we do consider this path just to determine which one has the strongest enterprise banking platform and who can facilitate our our business the best. So I would recom you know and I'm I'm all for small and community banking because that's where I live and work but the bigger banks are going to have stronger enterprise banking management for us. So, um, you know, your Wells Fargo, First Interstate, Western Security, Pleasure Bank. Um, those are going to be the ones we want to probably um, explore this with. US Bank, those ones. Thank you, Chris. Y. All righty. So, I will add this to a future discussion item um, for that. Okay. Thank you. Yes. Is there anything? I mean, as far as I would if if there's even a chance that we look at
069doing that this year, I I just I don't know enough about it. I think we need to gather as much information to make a to make to make a quality decision. Uh we could talk I agree with Donnie. I think if we go forward and look at some sort of RFP or probably RFQ, some sort of a what does that look like? Have other schools done that? Um, again, I think making sure that lends itself to the time frame and support. It's good information. Yeah. Helps the board make a very uh thought out decision. Perfect. All righty. I will add that on. Thank you, Julie, for the question. Financial reports going back through high school activities, middle school activities. Thank you very much for all those reports, Julie. We do appreciate them. Principal reports. Thank
070you, principles, for your reports. You have had a busy end of the year and of course it's not quite done but south west graph wasn't quite prepared to have the kids so sad that we're tearing it down. Those letters were truly like was a little tough. Here we are excited about the new and their little hearts are sad about the old. So, um, middle high school, I do want to thank the high school. I was a part of the career fair. I know Chris's business was as well. And what a phenomenal career fair that um was put on. It truly was um was good to see all the kids. We had I personally had some good questions, some good interests. So it's nice to see that we are providing that to not only our district
071but to multiple districts around. Moving through. So thank you again principles. Moving through committee meetings. April 5th for leadership and learning. April 29th for the insurance committee meeting superintendent report. So there is I just want to bring it up just so we make sure that we understand where we're at in our west school. We have a couple of um different um timelines that we've heard from and so I just want to make sure are we on track truly for West. Okay. Do we feel like we're on track truly for [Laughter] West? I didn't mean to don't mean to cause it. I just want to make sure because I will be honest with you, there have been some buzzing around the community that we are like behind schedule. So, I just don't want the community to
072always feel like we're way behind either. So, I think that web is the the crew is great. They're there. They're there all the time. They're constantly evaluating what issue did we run into, how are we going to work around it so we can keep moving forward. Um, but we are fast approaching the end of the year and that is making all of us a little like we're getting to that boiling point and so I don't want to I don't want to overstep by saying we're behind but what and I'm talking later. So I think that the timelines are where they want them for the majority of the parts of the project. Think that there are others that we have obstacles that we have to investigate to determine where that will take them, but that still
073yet to be determined. Okay. So, let's let's let's put the meeting of the minds and make sure that we're we're there then. We schedule literally go through build out everything work even all the additional we have them put together schedule specifically for that work this summer. Um yes there's a lot of work confident that we're going to hit it. They've been on schedule the whole time. What I would say to Val's point is if we take anything from them then we're putting them at like if we if we can't hit our deadlines of moving giving them those spaces. Well, yeah, it's going to make it definitely harder. You know, if we don't do our side getting teachers out, getting things packed, getting kids out and getting them access to the building when we said we
074would. Yes. then then we are going to be putting a lot of bonus on the contractor which is our responsibility that we would be causing additional if we steal days from them we're stealing days that are literally in their schedule that they would have to make up for. So maybe to Beth's point because if if if we're feeling like we we're not going to make the the June 9th deadline of getting out because we're really putting a stress under the teachers and stuff. So we need the 10th and 11th. We just stole the 10th and 11th from contract group that's trying to do all this work in a very short amount of time. So does that mean we're behind schedule? Absolutely not. Does it mean will we really be putting a lot of stress on
075them? Absolutely. That means we could be they have to hit this date no matter what because the kids are showing up. If that means we have to put them on double shifts, they're going to that's what they'll have to do. They'll have to run double shifts. But if we're starting to steal days from them, pretty soon we're going to owe them we're stealing days from them out of their schedule that we've tried to put all that into. So, I think it comes down to if we're going to cause an issue, yeah, there is a potential we would be causing them an issue and they would have to make up for it with, okay, we're not working a 10-hour day. We're working two shifts of 10 to make up for that. That's how you have to
076address that if we start stealing days from them that they're going to miss out on their work. So, is that a fair? That is fair. It's absolutely fair. And so just to clarify my the discrepancy and what we considered timeline was what we had prepared for in terms of the movement to try to move the renovation schedule up. We have fallen behind on that schedule. Does that put us behind in the overall project? No. But it puts us behind in what we had intended to accomplish at this point in the year. Is that fair, Jason? Yeah. You're talking about Yeah. I mean, yes, we are certainly pushing you guys to max, right? Every single space as we can as soon as we can. We never plan on to begin with. This is the nice, right?
077Um, we'll continue to do that up until the day you guys are gone. I mean, we've done plenty of schools. We understand the school comes in, kids come back, we have so we know that commitment. We understand that and we can do whatever it takes. And that's more to my point more formally. That's okay. I just want to like just make sure just because when we have theseformational items go out to the public and then they don't understand that then buzz starts happening and then there we are. We're behind the eightball instead of just getting ahead of it. So okay on all that. I I mean as in communication that's what I meant as well and to put it into context this is work that they cannot some of this work is stuff that they
078cannot do until schools out right I mean there's just no can't do it we actually did a lot of work again that Bethany put up with us with the contractor and with us asking for it because we stole you know that created a lot of commotion inside of the building replacing all that mechanical unit on the south end of the 76 six. That was ahead. That's ahead. That's not scheduled in the summer now because we actually were able to do that work over the winter. That corner classroom, the additional classroom that we added in the corner, the renovation of that space, that was slated for the summer. Let's have that space team have that space. That was all work that's now not part of the summer work. Although we did add all the painting and
079flooring and keep adding, but we did we did add a lot of work in the business. I mean to be fair, you know, it's it's not it's not right to say that they're going to skip it because they're not. But anything we steal from them absolutely is going to make it tougher on them to do it and they're going to have to make accommodations if we steal more days from them. So I just think it comes down to that decision on our side if we're going to be just so everybody's aware, just more transparent. So, thank you very much. Okay. Um, resignation report. I I'm going to apologize. I did not catch this um earlier and I don't know why I didn't take a deeper dive into this, but there is no resignation for our
080uh head basketball coach as he was not offered. So, you cannot resign from something you're not offered. So, I will take full responsibility that that was um not placed on the board packet correctly. Okay. Um for that and then job vacancies and then MTSBA liaison report. I know you put it in there. Donnie, do you want to touch base on anything, please? To review what I included this month. Um I kind of based some of this information that I included on our discussion that we had the last board meeting about what do they provide to us. Um the first couple of items that are listed there are upcoming the final upcoming trainings for this fiscal year and these are the ones that are included in our membership dues. So there is no registration fee for
081participating in these and they do have an on uh video virtual option. So we wouldn't have to in cover any travel costs if anyone is interested in attending those. They are open to all trustees. So I would encourage our new trustees to be a part of that. I think it's big benefit to to take advantage of those free services. I just put um Julie should have some of that but you can it's you should already have an account or just do a fine we'll figure it out. Yeah, you should and with you as well, Kelly. Um the next section there is just some trustee resources that are listed on their website. Lots of learning opportunities if you're not aware of them. And I did list our local region director. We talked about it was Christ.
082So I puted a picture in case you ever meet up with her somewhere. Um she is from Bridger School District. She is the director for region 9 and in the president-elect for school boards association. And then oddly enough after right after school board meeting there was a memo that came out from the executive director Lance Felton about membership. So I just included that um article that he had sent out to all trustees and the link within it was to this infog that is on the last page that talks about paying you get your buck. So just some information for you to review if you're interested. Thank you very much. Thank you. Appreciate that. All righty. Um, moving through our discussion items, we have the summer elementary playgrounds. Um, really wanted just to convey, Mr. Torx
083wanted to convey to make sure that the community understands what's going on because of all of the construction happening and I know that last year we discussed opening those up. They were open last summer for certain times. So, all three of our elementary playgrounds at Southwest and the current graph, uh, they'll all be closed down for the summer. They will not be opened at all. There'll be equipment. There'll be work being done even in the evenings if there's no work being done. Those will not be accessible. We'll still be opening up the high school track in the morning for people to walk and such. Um but but those and then the new moral intermediate playgrounds that that will not be available either over the summer. So uh we'll not have any elementary playgrounds open this
084summer. Comments questions on that just so you're aware. So, if you run into a community member and they're wondering why kind of part, yes, there are metal signs or signs up on the fence that says it'll be open, but they'll be closed because of the construction. Uh, if it's easy, I don't I'll have to ask Wayne if it's easy to do. Oh, we skipped out. We'll move some of them in some way. So, I'll Wayne, we have a project. When you leave, we get assigned work. You're being you're being volunttoled. No, I'm just kidding. There was just Uhhuh. See, that's what happens. I just I'll talk to you tomorrow. Um Okay. Anything else on that? All righty. Uh calendar change. June 6th, packing day. this came up one of those uh scheduling things to try
085to help both parties out. Um so just kind of a couple of options for potential um this and we put on for a potential action item so we can figure out what we need to do if we need to do it tonight. Well, give you just some overall then I'd like to let uh Mrs. Fuches speak for a moment. Uh, one of the things I have a big concern about is making sure we're packed. I've asked the elementary principles to give them time on some Wednesday or the outlets when it's all when it's possible. We do have some things we have to get done of course for the school, but whenever it's possible. Um, we're going to give a P day credit on Monday the 9th. Uh, that'll be the last day we have to
086be packed. We don't have to be physically moved. We're going to be doing that differently. Everything has to be packed so people who don't know the classrooms can walk in and say, "All right, I move this. This stuff uh goes here. Here's what room it goes to." They have to be packed in a in a way that is uh uh yeah, it's real obvious where things need to go and they have some corrections on that and they're working on that. I'm worrying about making sure they have the time to do that and get that done within a reasonable amount of time. Um, so I'm coming to here with to talk to you guys about it and I know that they want to talk a little bit about um hour of wise if we were just
087to take now there is some behind the scenes stuff that is miserable through infinite campus that that Lisa will have to do and have to touch tons of classes to change things on the calendar. It's going to be a quite a few hours of Lisa work. Uh so we understand that there's some pain in the butt stuff that goes along with making a calendar change mid year like this um if we decide to do it. So we have enough hours K through three that we're good. fourth grade and fifth grade are always the problem problem uh classes or levels because they require the high school time of 1,080 hours they're on elementary schedules so it it's hard. So we do have a way we could try to uh miss a few morning recesses. I believe
08812 or 13 morning recesses what we have figured out so they can uh 10 or 12 something like that. So, we have to miss like a dozen recesses. If we want to have the fourth grade out on that last day, uh fourth grade, fifth grade should be okay. They're a little bit higher because they're on more of a middle school schedule. Um so, if we chose to do that, uh I you know what I obviously it's tough to just okay, we assume K through five out or that the high school could come in that last half day. it is a half day of school on the 6th or uh does the is it everybody in the whole district? That's what this conversation is about with a potential action item. So, um I did ask the
089elementary and Mrs. Fuches to put something together to make their argument. They're making an argument that's a little different than what I just said. Um I'll be honest with you with the board guys. I I am worried about the I mean I don't want to create a problem for families. I don't want to create that's not my goal. My goal is to try to get people packed so we don't have to steal days from Langless in the summer. That's my biggest concern. And I know it's going to be a pain to say, "Hey, you get out this Friday." Uh that Friday you're not going to school and parents got to find what to do with their kids. I mean, I get all that that that's a problem. But again, I try not to steal days
090from language. Uh so I'm going to go ahead and Mrs. Fuchs would like to speak. She certainly may. Uh, and then I encouraged the the board to ask questions. Um, her and I had, you know, frankly, we had a different opinion on the time and how we would do it. But I said, "Hey, I'm more than happy to have you talk to the board." I did send you guys a document week ago or so, uh, that she had sent me last week. So, had that in your hands. I've also attached that here, so they've already had a chance to look at it. Go ahead. Um so my intention for this is exactly what we've been talking about that I believe this provides a solution for both sides of of the operation right it allows the
091teachers adequate time um when you are teaching you're not thinking about packing even when you are still in the midst of the day and you have an extra half an hour the thing that you're working on is getting kids ready for the end of the year it's not necessarily how many boxes can I pack in 30 So that that's a really fine line. Um, and remember Mr. Torx's job is to make sure that he thinks about it in terms of all of his employees and I and focused on mine, right? So we're looking at K2. Instructionally, we've met the hours for instruction more so way more. We could have stopped mid-March and still met our hours. But we we love our kids. We want them to be a part of school and all of the
092great things that happen. My proposal is that we would end the instructional days for kids that Wednesday, June 4th, to give teachers the 5th and the 6th of June. So, here's the other thought in thinking about families, right? Oftentimes after Memorial Day, believe it or not, our attendance go there are some families that are just ready to be in summer mode. Not everybody, but some. Um, I think that that then allows Langless some good time to be able to get in and go time June 9th without any interruption. Not only that, but I think we're planning on shutting the water off June 9th. So, I'm saying the fourth. So, he's like, "Yes, shut the Well, wait a minute. We still have people in that building. Not kid. Not kid, but they're still going to be
093teachers. Yeah. Anyhow, so um so that that's my proposal then. So we would give teachers time to get everything packed. Everybody would be able to do that sort of thing. Um I don't know that they would be able to take advantage of the PIR exchange day that the other members of the district would have unless they wanted to support somebody in grade three, four, and five. Um, with that shuffle, um, I might I will propose to put together a PI replacement day for move in in August because I really do feel like if the Langless team can get in there sooner, then that gives our teachers adequate time to breathe easier to get in and unload. That is really where their worry comes in. You get into a new space, how are you going to
094organize it? Where's all your stuff? Like, did all my stuff make it in the move? Um, and so, so that's a little bit, uh, of where I would like to see. Um, I'd also like to point out that the remodel project at West is completely different than having the new build right at the Mogan site. They have not been affected as much um, with adjusting, readjusting, taking your class outside because the noise underneath, you feel like they're going to come right through the floor, right? So, I I'm they've the staff has been amazing, flexible, courteous through this whole process. Um, and so I I want to advocate for them to be able to give them a little ease, uh, to give them the time to just pack, take a deep breath, and be ready for
095all that change when it comes in the fall. Um, I to your point about cutting it off for everybody, this just came to me. And so I guess Melissa for finals on a half a day. How many kids are you actually going to have at the high school? 10 kids. No, we have more than 10. Don't Now you're doing more gossip up there. No more gossiping. We would support the change that that Bethany is suggesting. Not necessarily across the board. Um, we don't need this type of high school. I know except for finals. We're trying to wrap up as we are. We've been trying to offer support in ways that we can and the best way that we can do that is recognize different buildings have different needs and the best thing we can do
096is serve the needs of the building as they sit. And this year, they need this and and we need to honor that and respect that for the teachers and the kids and the administrators. and it makes it better for all of us to be able to work together. Um I I may be speaking out of term, but I don't think the high school is going to take offense that that they get that the elementaryaries get more time off to pack because the high school teachers are over here and go and just don't make me move classrooms. We're good. We're good. That's a fair trade-off. So, I just wanted to say we we support her suggestion and and we're not going to take offense if we're still doing finals on the 5th and the 6th. It's
097fine. I was wondering um if it's something that we could have like students help with. So, for example, I have uh like an hour and 30 minutes on a Tuesday that I have a college class that's finished. So, I've got a free time if we could have students go over and help teachers back during their time, right? And as much as I would love to say, "Yeah, come on over." Um teachers are still teaching, right? So, the only sort of areas that might be able to use some student help during the day would be the library or the gym. Um, those might be some areas where we could use additional help, but I'm not going to say no because you could always help. Just going to put a pin in that. So, just so you
098guys understand, she's asking for Thursday and Friday for a K2. Yep. Uh, and she's advocating for that staff and I totally understand that. Uh there's no way I could give fourth grade off Thursday and Friday. There's just no way. I think we could manage the half day on Friday only. Um third grade is in the same boat hours wise as K12. Um, I guess the way I look at it is I do look at it from that trying to give everyone equal time because if if K through two gets more time and I want to give them that, well, you know, what what do I do when when fourth grade, fifth grade says, well, we didn't have that much time. Are you going to pay us to come in an extra day and do this
099packing then? You going to pay us for Saturday because they got two days. So, I worry about that. Now, I've had no one come and complain about that, but it is a worry I have that well, they get it. Why don't why don't I get it? And so, I I that's a worry. Can I put you on the spot, Lori? How would the union feel about that? We have had this discussion many times in the past years or finals. These guys are continuing to work with students both as you want. You're never I just This was just a union question. Just don't we all? So I appreciate that from the high school's perspective. I I truly do. Again, my worry is third, fourth, and fifth. If if if even if we can give them Friday.
100Um does third, fourth, and fifth need Friday? Do they need the pack? I I feel like they do. Charlotte will be uh opinion on that. You have an opinion on that? The third if they third and fourth for sure. And I I do apologize, but we have two sick uh middle school principles who couldn't be here. As far as uh that as far as third and fourth, do we feel like if they had Friday and Monday, would that be Well, we already have Friday. we have that h that afternoon on Friday. But if they had the full day on Friday, that would be beneficial because we have to have everything packed and out of the classrooms to get ready for the asbestous abatement, the you know, all the things that that need to happen to
101get them out of the building. Okay. And so her students have the hours, Charlotte's students up third have the split. Third grade is okay, but fourth grade is not. North have to give up the recesses to make the day work. Just the just the Friday to make just just Friday just Friday. Uh and then we obviously have tried to build in some sort of a P replacement day on Monday the 9th. So everyone come in have a full day but yeah they all will they all I mean technically it would be offered to them but it wouldn't be functional for them. It wouldn't be beneficial to them. They would probably already be done. So then that's where they would need to request that for the beginning of the next school year. Correct. Clarity we offer
102PI replacement all the time anyways. And so that P replacement could be offered for both for both like either the packing day on the 9th or we could set a movein day like to unpack and get situated in August and that could be available to people as well. it be available to people as well. I'm looking at our our contractor too for that side of things. I mean, we're again I know we're we're trying not to steal from anybody and still make days if as long as we're getting in on the dates that you've already if we take the days from them. If they have to stay and come in after that, the 10th and 11th, we're putting the onus on them. We're taking a couple days, which there's a pile of work order that
103can happen in a couple days. It might not seem like a lot, but it it's important. So, I mean, there'll be there can be 30 or 40 guys running in that place amongst all the different trades. Take two days. That's a lot of work not getting done. So, this is not day not an emergency. We have calendar committee and many of you guys are on the calendar. We put this calendar together and we were and now we're asking change in the calendar less than 30 days out. We talk about full size but we're creating this going affect hundreds of so the cost the burden we don't get paid through now and some more friends grandma and grandpa but there are many working families that need that time for less than 30 days schedules are set
104employers are expecting expecting them to be there. So, they're going to say P2, which is a cost to them. That's vacation time or family time that they can't have fun with their family like they planned on their vacation. They're going to deny all that They don't have PTO or they're going to have to pay out of pocket for child care. And I don't think we should burden our families and our district, you know, our students with our plan if you want to call it that. So I do think though that you've also talked about as a calendar committee that there's the possibility that we may not start on the same day at the same time if we're not able to move into the elementary. So then that would be the time that they would also
105have to trade off in September rather than in the summertime of June. That would be my counter more than 30 days to pay the district. I don't know that it would be by the time that we know I'm not sure that that timeline would dictate that it would be within 14. So that's I I don't think I understand where you coming from. I totally get it. It would be nice but like this is not and what would be the solution? James can make it. And we as a district have to hold together and make it. We have to pack. I'm not asking my teachers to pack while the kids are in front of them. Yeah. I don't think you would want that either. Hold on. Hold on. Hold on. I I see both your fans.
106Hold on. I have a trustee. I have a trustee first and then I will get to the both of you. Okay. Go ahead. And I would agree with Jenny if it was five days or something, but really you're talking about one because the half day parents have to plan out ahead and they're not on a full school day. So we're really asking the parents to catch up a a day and we didn't ask we didn't get I mean we had class day I mean we have unplanned absences all the time that are way shorter notice than this and uh I think giving the the teachers a little bit of beginning at the end of the year for a day I think but can I clarify I support this for should just Yes. Okay. Yes, ma'am.
107Yep. Come on up. Come on up. Come on up. I know. And then I'm going to have to ask you your full name, blood type. Oops. Oh, positive. I'm Erin Leveled. I teach second grade at West. Um, and I'm just thinking about our mission and the Laurel School District, how we're supposed to be dedicated to the individual development of each student every day without exception. As a teacher, tearing down my classroom bit by bit is taking away from that mission because my students see that I'm taking away things from the classroom and they're starting to shut down already in the first month of the school. And I think that's a disservice to my students because I have a month left with them to get them ready for third grade. And that is a very short
108amount of time. And I I just feel like we don't have the days that we need to pack up our rooms, then we're doing a disservice to not only ourselves, not as a staff member, but to our students as well. Thank you for your time. Lori, come on up. Um, I think a bigger issue the union would have is you would be forcing those teachers Saturdays and Sun, they're going to be working all day Saturday, all day Sunday without I mean technically without pay. They put in their hours and I can tell you you're going to drive by Southwest and West and they will all be there. So, you'd be forcing that many more teachers to work on their weekend. Yes, ma'am. I'm My name is Savannah Smith. I'm a teacher and I'm also a
109parent. So, I'll be paying extra for those days off. But, I think it's very valuable because I'm trying to teach right now and it's really chaotic with all my boxes and I still have books and I have games and I have all kinds of fun stuff I want to do, but if I have to pack it up, the fun ends and my kids are going to suffer, my students. Thank so they actually childare at Facebook. So for context for parent teacher conferences, it was obviously a shorter time, but we could get the student council, NHS, we could get all these clubs to come together to uh support the students during that time. Um where we would go in the gym, we'd make sure all the students are there and accounted for and where they're supposed
110to be. Um just to kind of give the teachers and parents their time. Is that something that'd be possible to take over? It also does give us like really valuable work hours. Correct. You guys only have Yeah. some probably some students have all day Friday off that would be able to do that and they take it in shifts so there's always somebody there I think and so in in my personal opinion I think that this is a rare very rare occasion and I and I appreciate you Jenny because you're always one to truly have your un no to truly have your your love and heart for our families I really do appre so please understand that. I know exactly where you're coming from. But I think this is a community that's going to have to
111kind of give because we it's it's we're not we don't do this. We don't move schools all the time. We we don't ask our teachers all the time to do this. And so I I mean I really truly fully believe that we maybe need to find a true solution. I think there's one that's been given and maybe this could be a second option as well with those families that if they just cannot find that help then we can say we will have it but we need to work those details out please cuz I'm looking at you guys. Um but at the same time there's been times where we've done a snow day and we've left our families that we we believe this is the best for everybody and you're kind of have to just buck
112it up because that's what the school has chose to do and we've left it that way. And I'm not saying we're bucking it up. I'm just trying to say that we're trying to do and we're giving them ahead of time of what we might need to do. I know it's not a lot of time, but it is time. And with construction, sometimes there isn't the inevitable that we weren't prepared for. No, you're bored. Well, I think we all you know, and we get to make sure that we're doing that, you know, I wonder like creatively too having access to churches and ministry like I wonder if we just call some people and there might be some like social working Yes, ma'am. I just wanted to say like I agree with Bethany and the the challenges
113of the two buildings are different. Um, but I'm in the same boat. I'm not asking teachers to pack during the day. We've given every early out that we can. We still have requirements and things that we need to do that straddle that line between finishing the school year and getting classes in place and assignments in in place for kids for interventions and support. Um, and so we still have those types of things that we have to use some of our PD time to do. We have given up every early out that we can for like the last two and a half months to do disposal lists and furniture moving lists and what's going to be moved and what's going to be packed. And now we're into that mode where we have to pack our building
114as well. And I'm I can't ask teachers to do that during the day. And when they're having a prep hour or a prep period, they're prepping for the next class coming back to them. I I don't know that people really understand that that we're we're not like there there is no free time there. So teachers are doing this after school on their own time. They're coming in on the weekends on their own time. We gave up um our last PI day. All all of the buildings that I know of had a huge chunk of time set aside last Friday for teachers to get packing. But packing up your classroom that you've been in for even a couple of years, but some of our teachers have been in those classrooms for multiple years. There's a lot
115of stuff to pack and it's not an easy task. So, I would strongly advocate for the third and fourth grade to get at least the half at the half day that but I do agree with Bethany that the K2 building with the challenges that they're facing with moving around construction that they really need the two full days. Okay. Can you send some kids to another class during the last two days so that they one classroom can split up to other classes if the teacher had the chance to pack or can we get creative with kids still in the the building? I I I don't see the purpose other than like it that's It's just childare. Yes. And that creates another set of challenges because then you're monitoring kids to try to do things that aren't
116necessarily for the best interests of academics. Um, is it I don't I don't know if if I would want to make that I think teachers want their own kids. I don't know that they always want to deal with somebody else's kids. They're pretty territorial. there. My name is Sher Kelly. I'm a first grade teacher. The last couple of days to a week with our kids is very special. And if you take that from us, I mean, you can't. We're not going to give them away. We do things with them that are very special and memorable those last few days. And if you take that away from us and them and then send them to another teacher and then send them back, I I think that the mindset of the teacher then is also in a
117different place. Um, so that's that was part of the reason for the proposal to have like your own headsp space and your own crazy town to try to sort through stuff, right? God bless Nancy Scott. like 37 years in one room and she has like tried to methodically go through some things and it's been super challenging for her on a personal level. There is no way she wants to do that with kids in the building and I don't want her to. Okay. So, if I'm understanding just so the board is is at a to where we're at is that there would be if anybody chose to make an action to potentially look at allowing K through two out on Thursday and Friday. Third and fourth out on Friday. Am I understanding? Oh, Thursday. Thursday. Excuse
118me. Wednesday, Thursday. No. So, there you go. That's why I'm asking. See, this is why I'm asking. Oh, good thing is asking for Thursday the 5th and Friday the 6th. Okay. That's what I thought. So, that' be a day and a half. Um, and then three through five would be asking for just Friday be a half day. Okay. Is that what I said? Well, fifth got a pack. They're not they're not having the same tight time frame because they're not in the same situation. Okay. Because they don't have abatement and they have to so they're sitting there summer all summer to sit in those rooms with that with that understanding. And I know that teachers I love the the heart you guys have for your kids at the end. It almost like um um but
119would this be a possibility as well knowing our teachers would be packing but we're trying to help our families as well and we got these three into motion which probably could run the school. Sorry. Um could they could that be a possibility? So, I I have quite a few questions just from a liability standpoint because often times when we have kids that are being supervised by somebody other than school personnel, they have to do a background check. We have to do all of that process and paperwork when they are supervised without like just those guys with supervision. Otherwise, I would have to assign somebody to have that. And because every single member of my school is moving, packing, um, that would be a hard we wouldn't need any background check with students. So, we can
120have students supervise our kids like a babysitting service. Basically, we wouldn't be bringing all kids in once need that. We would have to have some sort of signup system because I don't know whether that's 10. I have no idea. We're going to have to have So where where would you where would you like us to have these 10? I know that's why this is numbers would be the question. Yeah, it would be numbers. So if we had all the students, well then we'd have a problem, right? If we had 50 50 Hold on. If we had 50, so would this be an optin, opt out? And I' I've got you. I've got you. I I I haven't missed out on Yeah, it was your flop. Okay, I I I It would take me a hot
121minute to think about logistics cuz there like right now we don't have extra space in the building, right? Like when you could be in that school. I think you would have to do it at another school. Depending on the numbers you're talking, we could potentially entertain some of it at the high school. depending on numbers would have to offer lunch on a Thursday. On Friday would be a half day only. There would be no lunch. So we'd be okay there. But uh we would have to look at having it in another building for both draft and is there just not going to be able to to have really I think that what we're talking about is that Thursday, right? Because that's the only full day. Yes. that would require the PTO or whatever. Most parents,
122Jenny, would you feel that most parents on the Friday probably either already have something set up? They know their kids are only going to be half day. They've taken the day off. Grandma's cuz somebody's going to have to pick there's somebody's going to have to pick them up half day. So, there's probably been pre-arrangements somehow someway. Okay. So, we've hurdled the Friday. Now, maybe we could do it just Thursday be a full 8 to but now this would be an opt in like these families would have to they have to sign up for it. Like if they don't opt in then they don't they're this isn't an opt out. This is an opt-in. I need I'm going to need additional support for my family to sign up. And I would like them to know that
123it's high school students who are in charge. Not because you are capable, just because it's not. It's not. It's not. So, we don't want them to assume that their that their classroom teachers are doing this. We have some high school staff members that could assist. Yes, we have we have high school staff members that we can put in background supervision of our in case an an incident comes up. We don't want to put our students in a compromised position. Um, so we would make sure that we had an adult staff member in the room with them to take care of things. Even if that's Mr. Stilson. Mr. Stilson is a volunte. [Laughter] I'm just curious with Zeta because transportation obviously would still be having a little kids at that on that day. Oh, it'll be
124fine. moving him to the high school building. Um, Michael Chase. So, um, I already put it on the student council agenda and I'll talk to the school. I'll I'll talk to Mr. Scott for it to be on the NHS meeting. Both of the meetings are happening this week. So I can probably send you guys an email about like the interest from students probably by the end of this week after all the meetings go through just to see if we do have enough kids to be able to make it possible. Um another idea when does the admin building get settled because we could or would be available already it would be available. Yeah. Well then that's also another option if other facilities are in use. So correct Kelly. Yeah. Hold on, Kelly. So, Matt, I just
125wanted to clarify if it's the half day, does that mean that they're giving up 12 morning recesses? 10 or 12? I have to go back and do an exact count, but something like that. And I'm just curious how teachers will feel about that on the end of the year. I I talked to the fourth grade teachers just to kind of feel that out and because that was a concern also and they all thought that they could make that work. They were all like the entire fourth grade team was in support of it. Do you still come on up? I mean, we kind of went off on a tangent. I know we did. I'm sorry. I'm Tracy Salo. I teach second grade. Um I just want to reiterate the fact that we're not going to have
126water on the 9th. Like I think all of us were planning on being there on the 9th and having that whole day to pack um cuz that was an option as PI replacement, but then when we found out today that there's going to be no water. I mean, we can't go to the bathroom. So then it made it even more like, oh my goodness, you know? Um cuz I know we would have all been there. we would have spent that whole day packing, but then that puts another level of pressure on it that now we don't get to have that day really. And I think you said that they already want to start moving first grade classrooms that day. So I think that added another layer of stress on it. I mean, I think if
127we thought, oh, we're going to have all day the ninth, you know, that'll be fine, but we're not. So I just wanted to reiterate that. Thank you, Tracy. Kevin, I just um I had a potential idea for what to do with the kids if you guys were supervising them at the high school. You could split them up into like two groups. Have one group do active fun game activities in the gym area at the high school and have the other group do like a movie day in the auditorium at the high school. Um that way you can have and then switch halfway through. That way you could uh have a little bit of both. Kids are active. uh they can still get their energy out and then they still have something else to do that's
128not as intensive of supervision. So, just a thought. And it's way easier to watch. I think if we had it at the high school, that's way easier. Students wouldn't have to find rides over or go over somewhere. If we could hold it in the auditorium, that's easy supervision. We close all the doors and they all just get to sit there. You do need to be prepared 800 trips to the bathroom. Um, but especially because the auditorium and gym are right there in that main hallway, we we could keep that under control. I feel like that's not a difficult task. There may be kids who want to go out and play outside on the practice football. Yeah, we could do three three groups and have we can work out and specific those kinds of things that
129the high school I would also say that a huge majority of kids actually do and there's actually quite a few um people I know that work at right now I work at older too so there's a lot of people with childare experience and I need more hours so I love the self-s serving Chase. I do. I love self. Okay, so Lori also think if you get it I mean if you get it out tomorrow, Sunshine is going to get on a plan to have more people working like those places that do child care already, they're going to jump on it. Sunshine will bring their seniors that graduated like, "Hey, you're going to work all day Thursday and Friday." They'll figure out a plan, too, if you put the word out. Do you have anything? Are
130we added or are we are we reiterating something? Motion. Oh, a motion. I would Can I just say one thing that cuz this is great listening to all this. I think that extremely impressive to be honest. I'm not going to I'm not going to say no. What is super important is that the message goes out. This is not an issue on the contractors and the work that they've done and the schedule they've set because I could also see within the community them taking it, oh, they're behind schedule, so they've got to we've got to make all these sacrifices. Not not okay because they should not be bearing the brunt of this. They need the time to do the work that we've asked them to do. Um, and I think this comes down to we we
131do our best to schedule as much as we are aware of at the beginning and certain overlap just happens, right? That we want to make sure that we are figuring out that we have a small hiccup in the plan and we're really trying to work with everybody and understand that it's going to be sounds like a village. Langas has been wonderful to work with. They are cruising if they they put in all those lights. I mean they've already done all the lights in the old swing. They came in at nights and did that. Uh I mean this is this these guys have been over backwards for staff for the school and uh we just want to do our part make sure that we give them as much time as they do to be successful. Yeah.
132We're we're giving them the time to be successful, but but this shouldn't be seen as it's not an issue that they are not doing their job or we're behind or that is couldn't be further from the truth. I I didn't hear any of that. And I will like when I word smith it, I will include you so that we can all be on the same page for what it looks and sounds like. Yeah. And it's only fair. I mean we absolutely absolutely I just want all my subsiders to come to this meeting so when they know the sacrifices you all are making that they're going to get Wayne did you have anything to add were you Wayne did you have anything to add we need to remember that of the work that we're doing now
133to work wasn't originally in the schedule we've added that We need to get to pack the contractor and myself every morning at 7:30 working towards getting the additional work done. I just don't think that we can make it happen in their classroom in the time that they Well, I I have a good feeling that this is going to be a potential good motion. Oh, Kelly, can I could we do a creative all call when this passes to do that thing? because I think the PR side of this is really critical. Very unique situation and I would love to leave all the problem solving that just went on right here be a message out to all of our people. Thank you. Anybody else? Okay. I'll call for a motion. Well, I'd like to make a motion
134that we end uh make the last day of school for South and West June 5th. June 4th. June 4th. This is 5th. No, no, I know. I know what it says on there. Okay. Last day of school, June 4th. I apologize. You're looking at Mr. First. That's not mine. I know. I should have read yours. June 4th. June and then uh to extend the uh or to to end the school year on June 5th for uh graph to include the fifth grade. Oh, wait a minute. Because and that's I believe that's what we had discussed. It's up to you guys. The fifth grade the advantage of the fifth grade is they don't have any place to be. So there's they don't have to be uh out of their building. There's no abatement. They they just
135stuff just need to be packed. Then it can be moved to edit leisure. Let let them off the motion. If you want to put them on the motion, they always No, it makes sense. No, it makes sense. Leave them off the motion because you're right. They don't have the pressure to move it. Um so just the just just graph to end on the half day and then this motion would be contingent upon uh the determination that we have successfully met OPI requirements for proper hours and that we have found satisfactory family alternative for um the students that are unable to have alternatives that Thursday. That's a lot. No, it's a lot. Do you have that, Julie? Do you have any questions on that? Okay. Do I have um Chris made a motion for that approval
136um for K through 2 out on June 4th, 3 through 3rd and 4th out on June 5th um with of course alternative for families and OPI's approval on ours. Do I have a second? I will make that second. Do I have any more additional conversation questions? Yes, ma'am. We're still going to have field day, lunch, barbecue family. So, we have the barbecue family. We don't that has been um field day. We had planned for the fifth. We can move it to the fourth. that will conflict with PTA's ability to be in two places at once. But if we're gonna make it as special of an ending for the kids as we can by taking away their day, but if they're going to go to the high school, it sounds like they're going to have a
137field day of their own. They also have a graph and a graph. Our field day is currently the morning of Friday the I can't see that the 6th. And so we'll move it up to the Thursday the 5th. Monday the second the what? The field day. Yeah. Oh, that's different than what I Well, we'll get field days figured out. Okay. We'll get them all in. Okay. Any other comments, questions from the board? Any comments, questions from public audience? Okay, I have a motion on the table. Um, will not repeat it, but motion approved by Chris, seconded by myself. All in favor say I. I. All oppose say nay. Motion carries. Thank you very much. All righty. Um, before I adjourn, is there any future discussion items? Anything that I need to put on school banking?
138I have that already on. Any additional all needs to hear my message that I put together that I'm going to send out to families. with you. I want to I want to look at the message for Yeah. Send it to the normal communication and then we'll make sure that it gets to everybody. Okay. Thank you. Anything else? I do appreciate everybody's hard work to come up with that solution. I know that was tough and there's many many moving parts. So, thank you very much and we meeting