001I'll go ahead and call the meeting to order. Um, Mr. Hank, you lead some indivisible and justice for all. I was supposed to determine this had a forum but looks like a good tool to everyone's here which is good. First item is the introduction of visitors. Welcome. >> Okay. Mr. Igoi Casey Elliot you can sit up here if you want to. Generally they make the representative sit up here. Whatever you want to do it doesn't matter. Okay. Wherever you want to do it. Okay. The next thing we have is the review and approval of the minutes that were mailed out to you or emailed it. Second move and seconded to approve the minutes. Is there any discussion? Those in favor say I. I. Those opposed to cover the um names of the accounts. Josh, you're
002feeling your attention to page one as maybe tonight. But let's go down to page one. Look at the bottom of the page. You got 20401. That's the master card. So you can see the total this month was $23,52859. If you drop a little further down to item six, you can see that $7,989.86 86 cents of that amount was for bus parts and supplies. If you continue on to page two, another big portion from that that I go see tonight is number 18. That was FFA student lodging for $4,473. Now again, we have funding for that. That's not an additional expense of any kind. It was just that was another large chunk of that Mastercard uh expense. Any questions on those so far? The math card is probably always our biggest one. We'll stay on page
003two. And if you look at 20402, got Brown and Thompson oil for 13,8896. That's for bus fuel. You can see our expenses there. That's all I have on page two. Any more questions on page two? three. I don't have anything specific to call to mind. If you have any questions or anything that's on page three and answer that for you there, same thing here. Nothing nearly noteworthy to be called to your attention, but if you have a question about any of the expenses or claims, I can answer that for you. >> Okay, we'll move page five. Page five, I'll call your attention to item number 20423, Northwest Northwest Energy Bill. You see our bills ticking up a little bit as the weather grows a little bit colder. We were at $6,83742. Little bit of gas
004used, but mostly electric there. I have nothing else on page five. Call to your attention. Any questions on 25? Page six, last page. Nothing specific except for the total expense for the month. We had uh 46 claims a total of 44 vendors. The grand total was $75,719.30. The Wells Fargo deal is just that's just the leases on our copy. Correct. Correct. >> And if you look on this that very last page there shows you the breakdown. So like 85% was came from the general fund transportation. So 30,000 from general fund 30,000 change from transportation. We can see the rest everything up. >> What the claims would move to approve the claims and accounts that were submitted. >> Second and seconded to approve the claims and accounts. Are there any questions or discussion about them? If
005not favor say I. I those opposed the same passes unanimously. Um, I think before we jump into public comment, I'm going to go ahead and move 10.1, which was building mind and body with Dan McGee to talk about our architects and request for qualifications on the repairs on the BW or on the Boag building. Dame Thanks, guys. Bring your chair up if you want. >> Oh, no. That's all right. I'll I'll stand up. Been sitting all day. So, um, if you remember last time I was down, we were, you know, reviewing the 45 any 45s proposal and, you know, didn't feel that was where we needed to be. So over the last couple weeks since I saw you last, I've been, you know, kind of pounding the pavement talking to architects, general contractors, just to
006find interest. Um, architects have been a little bit slow to respond, just worried a little bit about the scope. You know, when we're sharing the Charles Taylor and Associates report, it's a pretty broad spectrum of all the things that we had issues throughout the project on. So it's hard for them to nail down kind of what their costs might be depending on what scopes we pick. 45 looked at it and kind of as a whole they have a lot better understanding I think of what the project entailed. So throughout that I you know the four different large general contractors I talked to like hey we'd love to participate but man have you thought about going design build. but started triggering some things in my brain about maybe another path to where we could drive down
007the design costs. So I initially sent as part of my board package to Josh was maybe this is another approach to bringing that that group in as a team. They can manage the architect under them minimize maybe the detailing and the the efforts that they would have to do. sent that out Thursday, late Friday, an architect finally responded and the numbers more in line with what I was anticipating. Uh, after several conversations about truly what scopes are our biggest concerns, um, and I want to share that with you first because that was originally the the path that I was on. Um, so now we have kind of two to compare. And so, um, pulled up this this was in an email form. It was basically this is what I feel it's going to take. They
008reviewed the report said I understand you know the you know co- kick base that we show has got some errors in installation. In the report it called to cut 12 in sheetrock repair all that. That's just a really heavy detailed scope that we don't need design on but those are all things that those architects were having some concerns with. So after several conversations, um this is intuitive architecture. Uh they're familiar with the area. They're the ones that uh designed and we worked through on the Bulldog Stadium. Uh very competent group. One thing is they're a smaller firm, so they're a little more nimble. They've got three individuals versus 45 or they have 30 in their office in Bosezeman. It's a much bigger machine to to manage. So um the end of the day um I
009asked them to remove or at least get cost from consultants if we need them. Now that's structural and mechanical electrical and plumbing as we know that building's performance I think is a lot it's related to that building envelope that we're having issues with. I think if we can address that, we can use a commissioning kind of agent to help identify any problems and then bring on an engineer for a solution if it's required. So I asked them to I asked her to go out and not only talk to the individuals that were originally part of the project, but then also to some folks that might be a little more aggressive and really solutionbased, not overall, you know, critiquing another engineer's design, but what's the solution? So end of the day, her initial uh for the
010architectural piece is between 34 and 39,000. And that really depends on which items we want her to focus on. Um and so that's more in line even with coming in. So they um talked to Morrison Merrill and DCI who are the original engineers. uh their numbers were in the 40 uh 40,000 and 25,000 range that they were originally because they're aware of the project still have some you know they had some hesitancy to respond to even any 45 but said hey this is what we could help you with. Um they went out to some other you know folks locally to her her offices in Missoula um and said hey if I really need you to skinny it down you can see if we need them between 12 and 15 on the mechanical uh engineering or
011electrical and plumbing and then $3 to $5,000 in structural really that structural engineer is looking at whatever we're going to hang on that building and there's not a there's again my opinion there's not $25,000 worth of work that needs to be done there. It's really identifying how we're going to hang whatever it is and how does it interact with that that masonry building. So worst case scenario um you know between 48 and 60 if these components are required. Um so I just wanted to bring that to you guys to say this was kind of our original path that we were looking um I think we can keep sub 50 or lower. Um, and I believe that, you know, in my conversations with Marie, Marie Wilson is the principal architect of Intuitive, um, feels that this
012is going to be able to encompass everything that we would need. So, I just wanted to visit with you guys, see if it's something that we want to stay that path. So, what that means is that they would uh, send us an official proposal. We'd get them under contract, but they would start doing with a verbal, they would start doing their due diligence on modeling and understanding the building, probably take a site trip, uh, and really understand what our concerns are. Um, and then we would start the process of going out, as I originally said, which is to go kind of a hybrid GCCM, which is general um general contractor, construction manager, uh, where we would get them on as fast as we possibly could. so that then they could heart start vetting out the
013detailing and putting budgets together early and then we can make changes as we go. So that's the original path that I recommended. That's how this project was originally delivered. It's good. It's tried and true. Um it's through the Montana State Code. It's called an alternative delivery method, meaning it accelerates, you know, your schedule. There's a cost benefit or there's some technical advantage to doing it that way. The other option that I was going to present tonight since I was struggling was uh design build which is the same alternative delivery approach uh that would let us put qualification requests out to general contractor and architect partners. So in the in the write up I I sent to you guys has the pros and cons of both of those. Um I've used design build have great success
014with it. I've used GCCM, great success. Um, either way, we're in a similar time frame from today. Um, the architect would be working on their own to develop their concepts of what the solution would be in this method. If we went ahead and said, "Hey, let's go ahead and negotiate with this company." um we would still request from them as fast as possible a design scope so that then I can get that in front of general contractors and look for that mid December selection of a partner from the contracting side. All the large general contractors are comfortable with both either or method and are very comfortable with either or architects that we've talked to. Um what it would change is then now a contractor would have to go out and find the right architect so
015that they don't come in and we really like the general contractor but the architect doesn't maybe float our boat as much. So there's some pros and cons. That's one of them. You're not really able to pick and choose those uh because they come in as a team and you can't go well we want this contractor and that architect because that's not how that method works. So I just wanted to see if you guys had questions or concerns. Is this a a path? And that's why I felt it was important to come down. This would have been a little bit more difficult over over Zoom, but um just want to be able to have you guys ask questions, concerns. Um you know, they in their official proposal, they'll provide all their qualification, their school work, and
016all those things. So, it'll be I know they're qualified. I've worked with them on several school projects. Uh, so those are the folks that I actually called were ones that I've done work with and she was the only one that felt confident enough in the conversations to actually respond even though it was a little later than I was hoping. But >> you guys questions what do you feel is the best way to go for our particular project? >> Um, I my gut is to say stay the course and go get an architect on now. and then go out and get a g because then we can be really specific on the general contracting and get the right person. Um, and I think obviously the costs side of it is more in line with where I
017had kind of estimated you know I said 50 or below and I think we land there. Uh, and then controlling that uh engineering side is where we'll we'll be able to keep that that sub50 number. um versus plus, you know, 40 and 25. Um, in the design build, that's up to the general contractor about what their fees are going to give them because at the end of the day, they'll give us a guaranteed maximum price for whatever is designed. Um, and so this way I think we can get the right contractor versus, you know, having to kind of weigh through, boy, I really like this contractor, but man, the architect, I'm not sure about. Um, it's a little harder to to kind of pick and choose. Now, you know, Swank, that was the the team
018that did BW Lodge, they've worked with Marie Lier. I just talked to their project manager today and was asking how it was going. That's Shane Austin who helped us do the estimating for the repairs initially. He's like, "We'll work with whoever calls." So, they're they're okay, but they have to come in with one team. So, they're going to do the same thing and say, "Hey, what do you think it's going to cost?" And then they're going to pick a partner based on how low they think they can keep the fees to put more money into construction. Um, another part of that is that when they're under a general contractor, we're paying their markups. So, there's a little bit more, you know, there's ways that contractors make their money, and that is by marking up those
019subs that they have under them. So, we can separate that potentially by keeping stay in the courts if that's something that uh this group feels is important. And I see Cole, you're nodding quite a bit. I'm sure you've probably seen both. Maybe you could. >> Yeah, I with the design I like the design build process. If you have the right if you know your architects, you know the contractor, it can work really smoothly. >> I do think probably in this situation just a GCC and you know if we get that contractor involved just early. Yeah, >> this just >> not look architects >> they can get a little >> Yeah. >> free free with their design without having that check. >> Yeah. Yeah. Yeah. Having the contractor involved in my opinion just keeps everybody or
020the architect grounded. >> Yeah. I guess and and a lot of times they just know the you know an efficient way general can look at something you know we we just do this you know and >> y >> architects always want to make it >> sure you know >> fancy right >> sometimes a good general can fix stuff >> yeah I mean there's quite a bit of roof work hoping where where the you know we got a a system that's kind of a wonky design it was approved via a request for information and they changed the way the parapit cap was done. They have a you the membrane roof wrapped up and they just have a false drip edge on it which is a potential fail fail point and I think we had some of
021that early on. Um you know those are things there's not a lot of detailing needs to go into that. That's pretty quick fix. An architect could spend three hours designing something that we're paying $150 an hour for. When a contractor goes, "Nope, I'll get the links ordered. I need, we'll form it on site, we'll get it done." >> Yeah. So, a lot of times just letting people that fix things fix things without >> overthinking it. Yeah. >> Roxan, without putting you on the spot too much, is was Western pleased with intuitive and Marine? Yeah, Marie was excellent. Um, her attention to detail and just she did a lot of of the expense tracking for us in our scenario and I thought was very diligent and just being mindful of the fact that we had very
022limited budget too. We didn't have a lot of excess and a lot of fluff which is similar to this project and uh she was just very mindful of that and and was a good partner for us. Really good partner for us. I would absolutely work with Marie again on any project. I thought she was excellent. kind of makes sense to me like Cole said and Dan too. I think you kind of have a better check and balance if we go along the way that we were initially talking about. And anybody else have any thoughts about it? Let's see. Anything so far? feel pretty comfortable with the numbers. Yeah. Gives us some room on this. I think David, he's presented us lots of options and different architectural companies and see work with somebody that wants that
023wants to work with you. That's a good thing. >> The numbers match up, >> right? and being in a position where, you know, speed is is what we're looking for. It's um as long as we're proceeding in a in a managed way, we want to get things done pretty quickly. It's a pretty good option. >> So, Dan, if we go ahead and approve her tonight and what would be the kind of lead us through then what the process would be in the time frame that you're thinking about that. >> Yeah. get notice tomorrow that that we're going to pursue, you know, working with her. She would draft an official proposal with terms and conditions. That'll get signed. They'll start immediately working on collecting all the data. They already have drawings and they have all of
024our reports, but it will be a a trip and a a day down here to really understand what's going on. Um, you know, it would be nice to get facilities. maybe Caleb can, you know, we can bother his classroom again because that's where a lot of the problem started that identified this. Um, and I would ask her to develop some written really quick written scopes that along with the drawings we can advertise and go out for that qualifications piece for the general contractor. And that's a a 14-day notice. Schools can accelerate it. State state projects is three weeks. we can do it in 14. So we'd advertise that, get qualifications in. I would ask that building committee um to we would sit, review those, invite the the top three, top four, whatever that number we
025decide uh to invite them to go then into the proposal phase. And that's where we give them about, you know, two, two and a half. We try to squeeze them because there's not a lot of data for them to really climb through to but really what we're looking for is who's the team they're proposing. So, a lot of these, you know, all of the big guys, so Langless, Jackson, Dick Anderson, um, Plank, they've all been calling me, hey, what's going on? What what do you got on the horizon? What's on the There's some slowdown in the commercial sector right now. So, they're all looking for work. Um, which is a good sign for us. Midday, that helps. Um, bless you. And so we would want to try to, you know, if we can go now,
026I'm thinking that, you know, week before Christmas is when we would probably interview. We'll put the, if we get packages and we like their, you know, what they're going to put in there for fees. That's the other thing we want to say is, hey, do you have the availability? What are your fees? That helps us kind of determine what they want to make on it. Um, we have the we the board has the the authority to be able to select based on qualifications and proposals without interviews or we say we're in short list do a day of interviews and then that would come to the board as a recommendation on who to get on board. But that will give the architect two and a half, three weeks to get some scopes developed and then we'll
027ask them to put their packages together for a pricing effort just to show us how they think about a project and all these folk. Yeah, go ahead. >> You mentioned last time we maybe need a few meetings as opposed to maybe full board meetings. Yeah. Will that play into any of this these scenarios? >> Yeah. What I just to help make these at this at the board regular board meeting, it would be nice to have those discussions with a small group really that's going to stay kind of engaged throughout the process to let them digest all of the things and make then as a group to to make a full recommendation to the board. That I think would allow this you don't have to stand sit and listen to me talk too much. you know,
028saves me. You know, those are items we can do via Zoom. Like I said, Marie's officers right in Zula. We can do a lot of that stuff to save the trips, which will help again keep dollars >> as low as possible so we can drive more into the solution. Um, so the goal, you know, my goal would be to try to have somebody to where they know they're full tilt the first of the year. um so they'll actually be able to start working with Marie or her team and and really uh here's the items that we need detailed. Hey, we might need a structural engineer for this, we might not. Um a lot of those systems that we've talked about are all engineered. It can be a really quick review on how it attaches to
029the building and system you've got. Um DCI who's the original engineer confirmed that hey you can hang pretty much anything you want off the edge of that because there you know they're 10 inch solid grounded blocks full foundation I mean so they're not too concerned about what we're putting on it because it's not going to be that heavy but it'll have that insulation piece to it all the things that will seal that building up and give us our efficiency. So goal would be to have somebody under contract or at least in the process of the pre-construction, what we'll do. So in a general contracting, we'll we'll hire them as a pre-construction services agreement where it's going to be a really small portion of their upfront fees to get us to where we have a bid
030set of documents. Then they'll go out, hard bid it, and then we would go into a full guaranteed maximum price contract or a G GMP. Um, and only at that time would we approve the full spend of whatever those dollars are specific to the scopes that we've we've approved them to build. >> Okay. >> You had mentioned that if we hired Marie, she would come down for a day. Would you come also to >> I would I would ride with and we would schedule it to where she can meet the facilities team, you know, make it as convenient as possible, but I'll I'll want to get her down here as quickly as we can just to get them started. and they may come in and scan the building again to get their own models going.
031But with all the drawings, we we got kind of a pretty good head start. >> Any else have any questions for Dane? >> If we're okay with Marie, we could entertain a motion to hire them if someone would feel comfortable doing so. Second move and seconded to hire intuitive architect to be the art architects for the repairs of our building. Was there any questions or discussion? Seeing none, all those in favor say I. I. >> Those opposed. This is unanimous. And anything else you need to let everybody know I talk to what the solution was going >> you'll also notify any >> tell them we appreciate them submitting a bid and >> we had to go a different route wish them the best share that I'll call women's Anybody have anything for D? Be careful.
032Dodge the deer. Watch the elix. All righty. Now we're at public comment. Caleb, you're up, man. You saw that I spent a lot of money. So, let's see what that got us. Don't have very many of these, so pass it around. Uh >> we've got 12 kids with us to national convention week before last. Um had one kid in the national band, Rowdy Madison. He was the only one in Montana that made band. So it's pretty unique. Uh he made third chair out of 25 clarinets in the national band orchestra. So he uh he had a really neat really different uh unique experience and convention. We didn't really see him all week and he was on stage in Lucas Oil and got to play for like 70,000 of us. So it was pretty neat. I
033took two national teams there. Um, and so only the state winner from each team gets to compete or it's only state winner each contest gets to compete. Um, and so they break it up kind of by thirds. And so that bet science team was 11th in the nation. So they were gold in the top third. Missed top 10 by like less than 100 points, but it's either here or there. And that that that horse team, very young kids, two sophomores, they were 18th in the nation. Uh so pretty pretty unique experience pretty I think compares really favorably uh with some of those bigger schools. It's interesting to see that uh most most of the big schools that are going and you know making the stage in national convention some of these huge like multi-teer departments
034and so it's just me and these guys >> doing really well. Uh we also got to send some kids across stage on Thursday to receive our three star national chapter application which puts us probably in the in the top three to 5% of all chapters nationwide. And this is the eighth year we've received that award. And then lastly had four students receive their American FFA degrees which is kind of like the the highest thing that they can achieve. Uh out of a million FFA members this year about 5200 of them received their American degrees. So, it's kind of from like Eagle Scout, I guess, if you were to compare the percentages. So, uh it's pretty neat deal. Uh really successful. Uh got to go on some really cool tours uh with the National Pace Center.
035Uh they just renovated the uh Indianapolis Motor Speedway and really really neat presentation there. Indianapolis Zoo does a really cool like a center behind the scenes tour for us. Um they have really good zoo surprisingly. Um and so I think they got a lot out of it and we had a good trip and everybody's happy. So, >> thanks for letting us go and thanks for letting us spend a little bit of money to go. >> And you were awarded the star chapter award again. >> Yeah. >> Wow. >> So, >> pretty exciting stuff. >> Well, to have those two awards in veterinarian horse is tremendous. Also, have you ever been able to do that before? >> Um, not two at a time. We I took a vet team four years ago and they were, you
036know, they were bronze. So, we've learned a lot about how to be competitive that national contest and what it takes, too. And my wife coaches that team like fair fair disclosure like I'm not smart enough to do the bet science thing. I open the doors and kind of helps does all the work on that. And then Morgan Coun who Garrison now uh trans team does a tremendous job guys too. So >> does Morgan live here now? >> Yeah, she's back. Um she's running the place there. Her mom's >> Oh, is she nervous? and trying to horse. >> Well, congratulations to you and your students and thank you for sharing everything with us and keep up the good work. >> Appreciate it. >> Any other public comment? Communication from anyone? Okay. If not, we'll go on
037to superintendent report. Josh. >> Okay. Not too much this time. calls that reporting as we finally got all that finished. bit of a struggle when we trying to um transfer everything over from our school to infinite campus because everything's imported in infinite campus and so that was a bit of a learning curve and um so hopefully we got we have we'll have some training coming up the infinite campus and still projected to make the consideration to switch that'll save I think a ton of time in the reporting process but that's all complete for the Now we'll have some winter reports coming up probably in January and then spring reports after that. This is we're always reporting now. All evaluations are completed except for one. I had one teacher out on uh bereavement leave and so
038I'm schedule with her. I'm just trying to catch up now with the reports. I actually got three of them cranked up today. So I'm hoping before Thanksgiving break to get finished. about I have about five left to do and then the Montana Conference for Education Leadership. Um some interesting things that I brought back from that and so I'll call you to attention to a couple of these bullet points. Um the call for school elections, this is going to affect every every member of this board has been shifted up three months. The new date will be Thursday, December 11th. So that's any school related election. It could be a levy election, a trustee position. Um, so that's something to pay attention to. That's a big change that honestly didn't catch until this meeting and I've been
039to several meetings talking about legislative changes and I miss that. So that that's probably the most important one >> that election >> as a trustees >> to call for call for the election in December 11. And so all the time, the whole every time line has been shifted up because of that. So it's just something as I'm getting new dates, they they give you numbers like we have to be within a certain number of days and so once we got all the math you open some actual dates and I'll share those with the board. Who who we have anybody who's up this year? >> I think so. Yeah, we have. >> So it'll be here >> people every year. >> Yeah. In that rotation. >> Yeah. So be here before you know it's just be
040something to be mindful of. I get more information to make sure Rox get filled out. >> Is it still March that they have the applications invite or will they have to? >> I I think it's by December but I could be wrong. I need to double check. Suzanne, what was your understanding for? >> I think it's still it may not be March, but I think it's still December to >> Okay. the call for December 11th, but I think they were found shift up to they were shifting a lot. They're trying to make school elections fall on the line with statewide elections. What I think they're at least that's what I was told. They're trying to shift anything to get closer than statewide elections. Other things, um, so we have a tuition plan now. We have
041we have several students that are at the district. We have we get oh around 10 or so from Twin Bridges and I think uh maybe one from Lima. Um so anytime we do that we permissively levy our tuition fund when we lose students we permissionally levy to cover the the cost of tuition. And what it what they were saying is is that if at any point in time that you be begin to generate more revenue in your tuition fund than the actual over base amount that's not just new money you can keep. >> Some people were thinking I was like oh really I was making notes about that and somebody didn't know made a call like no that's not how it works. It goes back to your other permissive levies to lower those mill values.
042So that's kind of how that works. Anyway, I was just interesting little pid may or may not affect us. It really depends on, you know, losing students, gaining students and uh money. Now, beginning next school year, funding for all schools in the county will be pulled at the county rather than the state. So, in the past, I guess my understanding is that just the money was pulled at the state level and was sent directly to the county kind of bagged for Beaverhead County High School District. I think if but again and it's very confusing to me that something we're going to send everybody in the county's money that's Polaris that's District 10 to the county and I guess Mike and the treasurer they're going to figure out how to diggy it up which makes me
043a little bit nervous but that's that's something the state's kind of pushing off to the county to the county level now makes me a little nervous about to see how that goes. >> Yeah. So Suzanne and I will be paying close attention to uh how much we get. Make sure they don't short us any right. Um also next year the our guaranteed tax base funding will be calculated county level as opposed to state level. We don't get a ton for guaranteed tax base. I don't believe it's something that again want to make sure we get accurately funded. Um those FPT forms, those are the ones Gary that you sign for students. there's a chance that those might go away. That's they're not sure yet, but we may not have to keep track of all those
044anymore. Um they recommended and I'll share with with Suzanne that all permissive levies intended for next fiscal year um to use the current fiscal year figures. So use this year's figures when we're discussing permissive levies for next year. And so our current per permissive levies just everybody knows tuition fund is that's a permissive levy. Building reserve is the other permissive levy that we use. There any more that I'm missing? Transportation that's the biggest one but we just lowered some new values. So I think those three tuition building reserve transportation are our biggest permissive levies. That's a levy that you um you levy on your constituents but without a vote. So it gives us some revenue generating authority. But someone also have to be mindful of not increasing the tax burden too much our own constituents
045or if we ever needed a bond or voted levy, we'd have probably no chance of passing. And that's why Susan and I work together to kind of try to lower that transportation bill value a little bit is present. We hopefully so that we're being mindful of the the tax creators money that they send us. Also stars act average teacher salary just so everybody knows that pertains to our own district not statewide. So it's not the average teacher salary statewide that we're trying to m we're trying to ball into compliance with. It's our own average teacher salary in the district and I believe we're doing pretty good with that right now but there's still some numbers that you know Suzanne and I have to kind of look at pay attention to as we get new employees
046but you're really trying to bring that beginning teacher wage up in line it's close that bring it closer to the average salary in your in your district. Now lastly, there's um human human trafficking training for bus drivers. And for I was beginning initially thought that was required, but turns out just this week got an email that it's not necessarily required. The only requirement is that OPI provide free resources. So the death districts choose to provide that training that they can. I'm certainly not opposed to it. It's just something in a pinch in a year that we're already really busy. Like I'm not sure when I'm gonna go buy the time to get that done. But it's something that we now we do have some free resources we probably do maybe look at doing this summer
047or before school starts next year with our vice president. Any questions on MEL related stuff? Okay, staff executives. We've still got one custodian position. Knock on wood. We got maybe somebody interested. Last time I said that they found another job. Hoping this time maybe that we get lucky. Local board training. Jack Bazemore, our Bever County agriculture 4 age MSU extension agent kind of does a little bit everything asked to share opportunity to participate in local board training and Dan Clark of MSU's local government center will be conducting the training. The topics will include open meeting laws, running effective meetings, being an effective board member, and a whole lot more. It'll be held December 16th from 6:00 to 900 pm in the Bever County 4H building. And I've got a flyer attached here with a QR
048code and S's not a QR code maybe just a flyer. And so kind of as a reminder if that's something that you might be interested in. Um I think lastly is the superintendent evaluation tool. I finally remembered that to add that to it. I just went with Megan's from last year. There's there's a couple others I've been looking into but they cost money and I don't feel like spending more money right now. Let's skip through a couple of these projects before we we spend any money on evaluation. So, it's it's fairly basic and I think relatively straightforward. If you have any questions about it, uh just let me know and I can explain there. Did put like a date on there kind of based off what Megan had said. I just kind of threw up
049December 8th, which is our next board meeting, the Monday. Does that sound like a a reasonable time, Gary, to have those? I don't think we need them that soon because we'll do the evaluation at the January meeting is I think >> yes >> I think if you people had them to me by just before Christmas if you could you know the 15th or 20th something like that would be fine and it's what we've done in the past Josh is everybody compiles their own and then I take the consultations and do a a just aation >> I has a conglomeration. A lot of the things say the same things. Then then we just have the money evaluation report that we go over with you and that's what we sign and you sign and if everybody's okay
050with that, if you could just get those to me and >> makes sense to me. >> Suzanne, you might I don't know if everybody wants to do them online or do them hard copy. Doesn't matter to me. our copy work better for me, but we might want to get them some um envelopes in the back end. Maybe if you guys wanted to thank God that's what we've done in the past. >> We have it in a word for so we can just type our comments versus handwrite them or would you rather >> it doesn't matter word format's fine. >> Do we have it that way or >> I don't think we do. Do we? >> Okay. >> That's okay. I could just answer the questions. >> We can check and see. I just copied and
051used to >> if you have I'll have to do it by hands. >> Lastly, I've got the the super report. The only a couple things I want to call your attention to I'll be out of the office tomorrow. Got a doctor's appointment over in Missoula. So, be there pretty much the whole day. Um and then according to plan the shutdown uh concludes opening up the air traffic airways on the 24th and 25th. I plan to take off my senior daughter will be visiting Thanksgiving and I'm hoping to take her to some on some college visits. So we'll be visiting Western M and MSU maybe Carol. So this is my last shot to try to pitch her at coming up here for college. >> That's what it sounded like. It sounds like she's decided she has
052to graduate from home and that's the way she's leaning. So I'm like if I don't pitch some college, I may never get to see her hardly much. That's what I plan on doing that Monday and Tuesday if everything works. Fingers crossed. >> Any questions of Josh on his superintendent report? Go to the assistant principal report. total on it's been very consistent right around that 93 92 range and hopefully that remains right around that 93% like that. Um we are working on trying to get kids here actually set some policies up in place and some consequences that are concrete. They weren't concrete before but um they are now. We've actually set things to parents just to let them know. Next page with a nice colorful graph. Once again, we are very heavy. Um, and we did
053meet with the TUS last week during our day off. We kind try to come up with a game plan on how to to improve that. And so we put a few things in place and hopefully that will add problems are retardies. So with that I actually I ran some number I counted all of them. There was 641 targets last quarter. Yeah. So basically it's an average of two two per per two per students throughout the quarter. However, if you actually minus about 13 students, you might about 200 parties. So focusing I focusing on that 13. >> So they mainly morning or afternoon or are they about the same? I would say the biggest are Yes. >> You know, and and a lot of those students got to and a lot of those students just have
054a hard time sharing Yeah, that's what it is. So, I'm actually recruit some teachers and try and get somebody that they can relate to to try and get them to school some kind of relationship with them. Some have some of those relationships. I mean just like I said just hard to break through that shell that's hard so many days we discussed with in the meeting obviously as administration trying to crack consequences and it progresses. It goes from detentions to in school suspension, Saturday school in school suspension. We've got several that are in the in school suspension portion now and the feedback from students that have been in school suspension. How's it been, Rob? They don't care for that's the thing they like the least. And so, um, some some time like that looking to long
055as we plan ahead of time for a day we're going to have some suspension going look at getting sub so free up rod and free up rock. Um, so they don't have to cover that as much and just just get through it. We have noticed they get a lot of work done too. I've had there was one student failing four classes and after a few in school suspensions wound up passing two of the four. So there's some progress there. As long as you sit down, you focus, that's all you do all day. It's amazing what you can accomplish. But but just in addition to just consequences, I think you also have to have some kind of some kind of balance. So we talked about also maybe looking at a it's something I asked student council
056take a look at too maybe doing so we are a pretty competitive school here doing a grade level based reward so the grade with maybe the least amount of tardies in a quarter gets some kind of reward you know so you get you know fresh versus senior or junior sophomores and see which one can keep that lower because I from what my experience peer pressure tends to be the most convincing gra so if we can get those beers to convince that it's important class, then maybe y'all take it a little more seriously, but then also maybe have some kind of additional award, maybe not as as as what we did for a grade level, something for the whole school, but maybe something small, but just say, "Hey, we appreciate you guys coming." Because if we
057get everybody to bring it, it's already down. That's an accomplishment. Those are some of the other things that Rob and the NBI can do work. Is there any discrepancy between whether it be freshman, sophomore, junior, seniors or are they all about >> um average number of parties actually freshman are winning? They have 1.5 sophomore is about 2.0 Z junior 2.1 and then so they'll be discreeting really well there there's some kids that have been or missed the day of school some of the other ones Okay, thank you. >> Anybody have any questions for all? If not, we'll go on to >> um so I'm just going to report on our fall activities. uh the cross country meet, state meet was held in Missoula on Saturday, October 25th. Um we had a pretty good showing there.
058You guys can see the the results. We had some some PRs at the state meet. So, um just had a had a really good season with their cross country team and proud of their efforts and work that they put in. Volleyball team finished third in league play. Received an automatic bid to the divisional tournament. Uh vision tournament was this past weekend in Libby. Uh we placed fourth in advance of state tournament. We open state tournament play against filling central starting Wednesday at 12. >> Imagine that. We never put in central anything. Um, if anybody is interested in going to the state tournament, send me an email and we'll we'll get tickets for it. So, um, the brackets, it's pretty small, but find online, but I put that on the back as well. >> Uh, speech
059and drama, their practice began and they're attending their first meet this Saturday in Stevenville. Uh, football team finished the season two and six. Uh, winter sports are set to start Thursday, November 20th. We'll have our parent student meeting and coaches meeting next Monday. >> Well, you got uh, you know, pretty excited to host the East West kind of crossover in basketball. Can't think of the date right off top of my head, but mid December right before we go to break. December. >> Yeah. And then we're going to host we'll be hosting the Western Divisional Wrestling Tournament. So we'll have >> 13 boys and girls wrestling teams here as well. So >> when is that one? >> February. >> Yeah. >> It's great. >> February 13th, 14th. >> But the basketball deal is here. I didn't
060realize it. >> Yeah. So we'll have >> six teams in town including us. >> Who else is coming together? >> For the west it's us Frenchtown, big port. The east is Billing Central, Lockwood and H. >> Yeah, >> good competition. >> It's been a while since we've had a big tournament in town. So, I'm really looking forward to it up the the chamber and, you know, the motel and everyone's been very accommodating and gearing up for for folks to come. Uh, we're on this cycle looking at it our next kind of division almost like 20 36. So, take advantage of you get the tip off volleyball, the extra athlete, then we're out. We'll get these east west. We'll rotate around. So, we'll get those. So, every other year hopefully or every third year. Looking forward
061to that. It'll be exciting. Excited to ask. Happy to meet. >> That's all I have, Mr. Love. >> Okay. Thank you. Anybody have any questions for Grant? Okay. Next agenda item Josh >> 9.1 not sure if you've ever heard this gentleman before but I would like the board to consider uh possible action to hire Rick Nordall assistant wrestling coach recommendations coming from Rock because we do have a large number of girls this year and a fair number of boys as well and so feel like I'm having a third coach um would would be advantageous, especially since they're starting to break these groups up and have girls compete at different venues in the boys. >> That's where things can get challenging in terms of having supervision and have big coach there. Miss anything there, Brock, or
062is that about Oh, that's very accurate. If you go to the big tournaments now, just look at the Boseman when's a big the boys will be at Gallton. The girls are going to be wrestling bels a point a good point girl wrestling. We need need to fill those those spots kind of right. You got it. >> I would move to hire as coach. >> Sorry. I moved and seconded all the coach. Is there any discussion? Those in favor say I. >> I. Those opposed passes unanimously. For those of you that don't know, I guess everybody pretty well done. Rick was the head wrestling coach here for how many years? I suppose >> his son Brett being the head wrestling coach and being the assistant and Tyler Barnes, we should be in really good shape, >>
063especially with so many girls going out. Be a neat neat program. Any idea yet rock on how many boys and girls are going out for wrestling? >> Yes. The girls are about 12 to 13 and the boys around 15. >> That's comparable to last year. >> Yeah. You know, I know last year the room was getting full. If we get any influx either way, we're going to really have to look at maybe separate practice times, things like that, computer space. kind of where we're doing your Sunday going out. Yep. Good said the mass Wednesday Thursday I guess was last survey and pretty good bunch of said mud. Good Tuesday. Okay. Next item business then is the action items. Josh, you want to go ahead? I guess we'd already passed on 10.1. >> Yep. So, since
064we have taken care of 10.1, we'll move to 10.2. This is a board consideration and possible action to approve the managed service partnership contract for technology related services with K12 Montana. So, that be a packet that kind of looks like this. And there's the first part is kind of like a sto uh one thing to do. I've also you know asked uh our technology director Paulowski is going to speak on this tonight but you know one of the things first things that when I arrived here and just kind of that our our tech infrastructure is in need of update. It's not that we're behind per se, but we're at risk of falling behind um if if something is not done soon. Well, then the next question is how do we fund it? And so looking
065around at our funding, but we do have some refunding. Um, and that's little over $20,000 in refunding. And that's typically earmarked for rural schools. And it's and one of the main um, one of the main things you can use that funding for is technology related purposes. And so I thought that'd be a great way to use those funds this year is to earmark that funding um, for a project like this. This project includes a lot of things. It's got a pretty wide scope. It would be a seven-month contract. And if I skip back, I could say the total is the $2,812 a month of course for the next seven months for a total of $19,684. And um I'll kind of let I'll go ahead and let Paul speak about it because um he can tell
066you he's been very involved in this and maybe touch on some of the problems that something like this might solve for. Yeah, obviously I'm particularly excited about this the prospect of this. Um, as you know, the technology at Beaverhead County High School has never been run by anybody certified in technology, meaning I'm a teacher. And so, as a consequence, they've all done the best they could, but things have been put here, put there, gathered in. And so it's on a par with imagine you need to shut off the power in your house and you open the switch panel and you just have to start flipping stuff until nothing's late. And so we're kind of up against that. Every time we add something new, there's a hiccup that's undefinable because we don't know what's going on.
067So, what what makes me most excited about this is they're going to start this out with a network audit, which means they're going to trace every cable, clean up the cabling, tell us where switches should be better, program switches, on and on and on to bring us up to the current century that we're living in. Um, that in itself, if we were just to call those guys and say, "Hey, would you do this for us?" That'd be $3,600. So, there's one month free, so to speak, on their contract. Another way to think of it is technology is starting to outgrow the staff. And so it's not feasible for us to hire anybody in technology. But at $2,800 a month, we have a halftime employee with no pay. You think of it in those terms. Maybe
068seven months is enough for them to get us cleaned up and educate us to the point where we can take the ball from here and run with it. maybe we decide this is a good thing and we keep going with it. But I see I see the audit as a necessity and an audit without followup is not worth much. So some of the other things that green will obviously be a may expose some things that we need to prioritize with Paul's knowledge of the building and we kind of have a good idea and they had one of the gentlemen from the company come down and walk through our facilities with Paul to kind of get a better idea and give us an accurate quote. But another thing we're going to look at doing is transitioning
069completely to Google and to become more of a Google based school and uh and so that's going to take some time because currently we're operating Microsoft Outlook and programs. Doesn't mean we have to we're going to completely lose all Microsoft products. We can keep office suite and things like that but there are ways now you can integrate that into a Google based system. And so there again I've seen a lot of duplication in our district like with power school and having to use campus and trying to eliminate some of that duplicity and make things more efficient also to save more money in the long run. So that's one thing I could do kind of bring us a little more in the future is is uh migrating project would cover is is moving toward a serverless
070infrastructure being completely cloud-based. So when you think about long-term funding or costs, you know, eliminating those big servers and the cost of servers, the another way we can serve save money in the long term. So this is a little bit of investment up front, but I I think it's well worth it, especially that we have some funding we can specifically utilize for it that's kind of earmarked for that's supposed to be like tagged federally for for things like this. Won't take away from general fun, won't take away from flex or anything else. And again, I think it'll set us up uh going forward. It is it is a a federal program. Shouldn't be on the chopping block. It's been around for decades. And so there is at least the expectation of continued funding in the
071future. And speaking with with Suzanne, we I think we get around what $18 to $20,000 per year for our funding. So that's an So there again, that's something we can look at in the future. you know, whether we want to continue working with them in the contract like this or, you know, is this I also think it's a is a is a revenue stream we can use to start a rotation of devices because the the life expectancy any Chromebook now or similar devices about five years. So, if we can kind of we've got an inventory of our devices and I'm ask you know Paul to kind of help me think about ways we can start you know um retiring those devices and then ordering new ones and maybe so that no student won't have access
072to one if if need be. That's my my pitch for Cape Montana, the seventh month managed technology partnership. >> Sounds fantastic. >> I so move to approve the A12 Montana Second is be approved to pay for 12 month agreement for seven months. Is there any discussion? Those in favor say I. >> Thank you. >> Absolutely. Thank you. >> Start start working almost immediately. Last we have 10.3 and that is uh board consideration possible action if the purchase and adoption of the signs of suicide or SOS program for suicide awareness disruption focused on our current and future threats uh program cost 500 bucks so expense but it's about having a program in place and DCHS has used SOS in the past more recently we used another program part is because we've had this we let turn
073over in our department. And so, uh, Chrissy Rouse is is more familiar with SOS, something they used at Helena. And this this page here kind of gives you a general overview of the program, but uh, they they do a they work with freshmen. They go over some videos and have discussions. Um, they completed a brief depression screening and review. Um, everything completed anonymously. Um but that kind of helps us identify students that uh that may need some assistance or followup and it also raises awareness for them to what kind of emotions am I dealing with these thoughts might how to recognize it in other see something say something and so this would be an opt out program just as most programs like this are but it's something we would like to begin you we like
074to be a little more proactive than waiting for something to happen and we think this is at least a good first and exp. >> It sounds great and it's something Chrissy would like to use. Correct. >> Correct. >> I would move to approve the SOS program for suicide awareness instruction. Sorry. >> And you've been seconded to approve the SOS signs of suicide program. Is there any question or discussion? All those in favor say I. >> I. Um, couple things Josh I just have to think of. Um, when we did our agreement with July in the summer, doesn't there insurance didn't run out of these benefits? believe it. I want to check on that and make sure they run it from December to December. Again, um the other thing I had, if you didn't know, um
075Adele Rouse, Ramona's mom, and Pierce's mom, and Chrissy's grandmother passed away 10 days or so ago. So, um have your thoughts with him. I haven't seen anything about a service or anything yet, but >> it's Tuesday morning. >> Oh, is it? >> We're at my 102. >> Okay. >> She was 102. Just turned 102. >> Anyway, she was a great lady. Years ago, go to the big hole and she always cooked the best apple. Great place to be. I know that. Yeah. >> Across the street from Park View Court. >> That's right. >> Shoot baskets at my house all the time. >> Anybody else have anything else to bring before the board? Caleb, anything with teachers or >> Well, sir, they're in love. Okay. Pretty cool. >> Anything from the student side? Can you tell
076us the play at lunch and became like the idea for people like me? But yeah, we talked about it for like 20 minutes. >> Any questions or thoughts? You're pretty good, too. Okay, if nobody has anything, we'll indicate a motion for adjournment until December 8th. Moved and seconded. Those in favor say I. >> Wow, we almost did it within an hour, guys. Thank you everybody.