July 2025 Board Meeting

001He's on a >> Okay. Call the meeting to order. We do have a forum. Everyone's here except for Rosanne. Um, Senator Manis is here. Would you lead us in the pledge of allegiance, please? for representatives of pledge allegiance to the flag of the United we have is we have three sets of minutes. We have the regular meeting minutes from May 12th, special meeting from May 12th, and the special meeting from May 22nd. I think they were email to you. They were part of the fact that [Music] >> motion to approve the minutes from the May 12th regular meeting, May 12th special meeting, and the May 22nd meeting. Second >> and move and seconded to approve a minutes from all three of the aforementioned meetings. Is there any discussion? All those in favor say I. >>

002I passes unanimously. Mr. Henkins, would you introduce the visitors? >> Absolutely. We have Casey Elliot Vicar May Jack. Welcome everyone. Item of business is the review and approval of the claims and accounts. >> So you take a look at that sheet that you spot on. Oh wow. Um on the first page um 20124 BCHS student association for 3272. Um, this is going to be for um like the MHSA uh catastrophic as well as the concussion as well as some different scholarships that were paid out. Those different types of things. Uh 20125 uh again BCHS student association for $91,9774. So, at the end of every year to get started for um the new year, uh we make all of the different transfers to make sure that we um start the beginning balance for all of our

003student activities at the same level that they started um last year. So, uh, we do that and then of course as different things come in and I do think we're still waiting for a couple of the spring um charges for hotels for traffic state and those different types of things, but it's just basically um reshifting that money around so that we can start um the next school year with um with the right balances. And so, anything else to that sis? I think so. And we just got the check from MHC from state basketball. >> They were so late this year and Brock was so pamp. So of course he has to use all of that to make things work. So the winter stuff was all the way till that end. We just had got wrestling

004just prior to that. So it's been a little bit frustrating. I think we've gotten everything from MHSA now on bills for hotels and that um let's see here on the second page county clerk and reporter for $7,63243. That's the cost to run the election that we ran. Yeah, but unfortunately it wasn't successful. So I know >> exactly >> um 20128 Mastercard for $17,9647. Um you can see here that there's a lot of grant stuff that's in here. So any of the DNRC stuff, um, VOED, uh, is vocational education money that we receive. Um, there's some transportation stuff in there. We've got some different teachers that are attending some different conferences, uh, that we will use title two monies for. And so that just kind of shows those types of things. On page three, uh, 20130,

005Browning Thompson, uh, $12,16166. Um, and so that was $270 or $280 a gallon. on that that um we go to page four Dylan Elementary District 10. We paid them $3,382.50 that was for um the school site uh services. So there is a contract that's in um the packet now that we um we use their school site. So we contract with them and pay them an hourly rate when we need that. And so that um are the those are the charges for that. And then um the coaching substitutes. So one of the things that was worked out I don't know how many years ago but a number of different years ago um when we have coaches that coach at the elementary district if it goes beyond what they have for days we pay for the substitutes

006to allow them to coach. And we do feel that you know having those individuals uh in education you know is important and kind of working together to do that and so that's what that is and of course we have in our boys basketball program all of our coaches are from the elementary district and so yeah I think that's >> one >> well we have Jeremy and >> oh Jeremy Yeah. So, sorry. >> On page five, at the bottom, 2015, Montana audio for $24,220. That was the remaining balance for um the uh PA system. So, we do have the updated PA system. >> It's It's pretty sweet. Um so, we were waiting. Did the microphones come in yet? But we haven't got any of the microphones to really test, you know, the vocal um part of

007it, but they had some pretty kicking music going on. Wanted to make sure that it dusted off the, you know, the tops of the lights and that kind of stuff. And I I will be honest with you, it's just going to be a huge it's going to make a huge difference all the way across the board, whether it's for activities or graduations or awards ceremonies, those different types of things. It just was a very very much needed um transition and so um we're sorry >> I don't know how many for graduation. [Music] >> Yeah. Anyways, it's done now and we're super thankful and appreciative of the work that Brock did to get a quote here and that put in place and it will be a good we miss. It's just the wire. So, we we

008can hook up. >> Okay. >> Through it through our our mic system. We have like they put in new um connections for our wire mics. So the only thing we're missing is those wires. And they spent a good part of a week getting I mean if you go in there there's six new speakers. Is that right? Six new speakers. And there is one additional for an additional subwoofer if we wanted to. That's what you said is how we would get the dust off the thankful that you guys were supportive of that and that we 2015 Montana School Boards Association for $6,856. This is just an annual fee um in terms of policy service maintenance um and then your guys's accounts with with them as well. So, we did talk to Josh a little bit and

009that is who he has used in the past and he's comfortable with. There are other options that are out there and so um page six 2015 Montana school property and liability insurance for $121,139. Um uh the last couple of years we've seen some very significant increases when it came to our property and liability insurance. Uh this year we were expecting a 7 to 10% increase and um we were appreciative that it was just 2%. I think it's still a little over $1,200 is what the increase is going to be. Um so we're we're thankful for that. I did say, you know, I think there was one of our big things that went off this year. And so when I first approached Mark Durham, who used to live here and and know very well, I said,

010"So that means since it's coming off, we're going to get a reduction, right?" Um, and of course that is um both out of the general fund as well as transportation. Seeing strike Um 20162 Shell Energy North America was for gas. It was right out here. Page seven, uh 2016 for Staples for $3,915.92. Um that will explore a number of different maintenance and cleaning supplies to get ready for uh the summer. So uh down at the bottom 2016 um US Bank for $569,500 and of course that's our bond payment interest and principal. Um we usually pay that twice a year. Is that right? >> Yeah. subs one more check box and then on the back um eight 20169 uh US bank trust for $59,99.31 that is the final in our tap loan principal and interest payment.

011So we no longer have that and Suzanne said that that's not usually this time of the year. Yeah, >> but um because it's at the end so that we can get it in probably for the end of this school year. >> It's nice to see that come to an end. >> And those were all of the ones that I highlighted. I did go through that fairly quickly um when I was noting them. So, if there was another one on there that you had questions about, I move to approve the claims and accounts. >> Second move and second you approve the claims and accounts. Is there any discussion or questions? Those in favor say I. I. >> Those opposed unanimously. >> Public comment communication. Does anybody have anything? I just want to say thank you. >>

012I was gonna say thank you. You're aware this is Megan's last dance, so to speak. So appreciate the 25 years you've given us and you've done about everything here from coach to teacher to ad to assistant principal to superintendent and you did it all remarkably well. >> That's right. I >> think the one job I've never done will never do. >> Sorry. [Music] >> But it truly has been just an honor and say >> yeah means a lot. Whatever I can do to help, I uh I will, as I said, bleed beaver blue and gold. I want to make that very It's beaver blue and gold. before >> reflecting back, you know, obviously when I came here, my son was in kindergarten and married and on his own and just seen so many wonderful kids

013and staff members and administrators and the school board and just a community of of true support and it's just truly been an honor and and a blessing to to have gotten the opportunity and all the opportunities I've had and so many of our my kids are colleagues now and board members. Now, >> it truly is is a special place. >> Thank you. >> Any other comments or communications? If not, we'll go on to your report. Megan 6.1 project update. So, Jack is here today. I just thought it would be great for him to kind of update you on some of um the projects that we've kind of been working on throughout the year. Everything from parking lot to the NRC project that um uh we've been putting together. The PA system is all part of

014that. Obviously, we've got the um floors and the piles and that's been positive. And so, can you help me with that? >> Um so, I guess they're going to just start with like the DNR um grant project. uh you we had to our timeline kind of got shifted up and we had to spend that money for it to we had to have all the purchases done before the very first. So we've got we did a lot of work in a short amount of time. Um got our papers and stuff put in for that um patio area. >> Looks really nice. >> Yeah, it turned out way almost seem like I know what I'm doing. Um uh Kim and her class uh came, they planted the flowers and and we've got some heat barrier down. We've

015got to put some um got to do some uh plumbing for for watering everything still. And then uh got boulders I'm going to get and put in there and some more wood chips. But uh I think everything we needed to finish the project we got purchased. Um we got some um drill piping donated from uh Tim Anderson and Anderson Fed so we can we can do the shaded area. Um Trimman's working on the the benches and tables and everything for that. So come next year when we get some some more kids and >> and it was really great to watch Jack work with Kim and Caleb and Jason and our students and their students really just jumped on it and had just a great time you know doing all the planning and um they poured

016the cement and you know talk about a tremendous work-based learning opportunity. It was just so many different things that the kids um had their hands in. And what is really nice about that is they have a stake in it which makes it even more special when they're using it. So hopefully they'll, you know, they'll take advantage of it and treat it the right way. So >> yeah, they have good ideas for stuff to like continue like having that they sign stuff. So it can be generational for for each other to have have part in it and keep it up. So it's really cool. Um we got three new trees planted over on this side. I've got some some work to do on that uh that one and where the old trees came out. Um but

017>> those roots were >> Yeah, those roots were big and deep. There's still some of them still there. They're still big. So, um but yeah, it uh turned out good for the short time that we we had to get it done. So, yeah, it's really exciting to watch and be a part of see it come together right in the nick of time. signal. Um, and then while we were doing that, Millers came in and they took out a few feet of soil and stuff out of the parking lot area. And then as they were doing the milling project down on Montana, they were bringing it right here and and laying it out and it down. Yeah. >> Looks really good. Just super. >> Yeah. So, it turned out really good. And the more traffic we

018get on it, we was talking to Tanner the other day and and Gary pulled up and we were sitting there talking to him and they're doing a project a lane somewhere. He didn't really say, >> but basically he said with the way we did it with the millings, the best option instead of pulling that out and then paving it would just be to chip seal it and and then it's good to go. So he said just traffic on it, rubber vehicle traffic's better than that big old roller that they had apparently. So he goes like roll it, roll it, roll it. But soon as people start driving on it, it packs it down really good. Um we are working on um what we're doing for the approach. Uh they're going to give me a quote

019to extend that to where the gate going into the courtyard of the BW Lodge back there where it looks like it's almost an afterthought where they poured that out into the street which is kind of a problem for anybody that drives a car in there um to get that and make it all nice good approach into that parking lot into that area. So just kind of wait to hear back from Tanner on cost of chip sealing and um and that work and any other any other quotes that we have coming in for possibly doing. So, I talked to Jared Payne from Bridge Construction. Bridget Bridger, it's Bridget Group Construction, sorry. Um, and uh, so he's going to get me a quote, too. And we're waiting for a couple others that Miller talk to. So, yeah.

020So, we're on that one. And, um, got our summer crew. So, I mean, might be a little biased, but it's the best crew I've had so far. It's really awesome. They're good kids and they're really nice to see. Yeah, >> good progress already. >> Yeah, we've got the ASA building pretty much done. We're trying to get as much left on the BW Lodge before they we get kicked out of there for a bit. Head over here, start cleaning everything up here. get out to the bus barn this year. We haven't been out there in a while. And and then get to the the newly acquired vigilantic field area so we can get that all spruced up too. >> Anything else? >> If I understood Tanner right, it sounded like if just by doing the chip

021seal that it get painted the whole deal, it would be just as good as pavement. >> Y >> Well, I think we should do that, >> which is really Yeah. which was really nice when he said that. It was like awesome. So, yeah, he said once chip seal it and once they drive on it and you pack it down just as good. >> Did they put any of that reclam jack at all? >> No, they didn't. >> Yeah, that's what he's thinking with that. Bringing it right up there is so soft. They hadn't done anything with it yet. That's probably why it was kind and turned out the way it was and like as thick as he figures is 18 in >> turn out nice. >> Yeah. >> Just delivered right from there. I mean

022that was perfect. >> Yeah. So it was quick and they were ran out. I think it took them a week days but >> yeah it was quick. So and they've got drainage right in the middle. It all slopes down in. >> Mhm. >> Yeah. If we chip seal, it's basically like just like paving that room. And then with the chip sealing, you know, we have to redo the the parking lots, the works come in and redo those parking lots every 3 to four years. With the chip ceiling, it's like double that, you know, and it's and it's dependent on traffic. So it's not like a street, you know, you'd have probably get quite a bit of life out of that before you have to do it again. So just kind of a keep an eye

023on it and see what it looks like after be 10 years. Really cool. We were really l lucky that happened to be had all the good clean as opposed to >> Yeah. He said it had way more oil and tire in it than he said. >> And then oh and didn't talk to the um Doris who owns the property next door. Um her daughter had asked about kind of what the plan was. I said eventually you know we'd like to put the fence and stuff up there. Um, there was where the shed was previously on that property. There was a hole in that fence and I told her I would get that some 4x4s and get that hole filled so that she was kind of worried about people going in and out of there. And

024we did talk about keeping that other fence there just keep some separation between the back of the BW Lodge and that parking lot and so that it wasn't just kind of open access back there at any point we did because we can lock that back to park up any point we opened that up. It would probably be a good idea to get campus and stuff. >> Yeah. >> Oops. We don't. >> All right. Thanks. >> Y thank you. Have a good night. >> So you guys, I'm going to skip around a little bit. Sean and Tara are here. So um on the action items, see find where it's at. 9.9 DB board consideration to purchase transfinder software to manage our daily routes and activity trips. Um so I did include in your packet uh some

025information about transfinder. Transfinder works seamlessly with our zonar system which is the current system that we are using to provide more accurate and efficient bus uh route building and route management increase safety and rider visibility with improved maintenance and shop productivity. And basically there's just a bunch of different modules that you can take a look at and you can kind of add to that. Uh it is designed to help schools better manage routing, scheduling, planning and communications surrounding busing making it easier to roll over data from one year to the next. So right now I don't know how many different systems that we're currently using between the zonar between communication and trying to um you know get data together as well as the zonar system as well as registration process and this would just really

026put all of it together to try to to get it all into one database. So depending on the modules that are added, it would probably be in piece of about 15 to $20,000 on that first year. But again, it would create more efficiency and provide better reporting. Sean and Tara are here to talk to us a little bit more about some of the reasons why they feel like adding some of the transbender modules will help them and how it will impact our transportation to and from school and even with some possibilities to help with um some of the activity scheduling and that kind of stuff. So chat just a little bit. So short time I've been here playing with Zonar. Zonar is a great entry level system but it is limited. By limited you can

027track the buses fairly real time. There is some delay. Um you can see if a student scans on with the Z pass but you don't know which bus or which route. So few other things is it can't communicate with any of the school software. Like I said, Zonar is great. With Transfinder, what you get all these different modules and I'm just going to run through some basics here. Route finder that is our route building their route building software. student tracking software, uh, bus tracking software when it's in transit. Basically, that module one, we can run reports and see if we're running an efficient route. more efficient route, a safer route. It'll put that for it and then we can look at and know yay or nay. We have total control when a student student scans

028on that module catches that and that works in hand in hand with the the viewfinder app which is kind of the uh control board that would be placed at all the school offices. So it not so much in the morning in the evening we've had a lot of issues sitting radio chatter if you get to hear it up middle school elementary going bus a is xy student on the bus and then there's a whole bunch of back and forth and all in my mind I don't think that's a grand way to do things I think we ought to be able to see it live real time so that we know that our students, our pupils, the K through eight get on that bus that they're supposed to be on route. The other thing I noticed

029is Zonar doesn't have any service software. You have zero way to keep track of repairs, maintenance, PMS, parts, inventory, fuel costs, return on investment. Zodar doesn't have that ability. transfer does. And not only does it have that ability, that service software will work with this building. So Jack could have access and have the parts inventory, build the work orders, track the costs, get ROIs. Um, there's the trip planning, the trip finder module in this transfinder that would work great. Zonar does not have that ability either. Zonar can't allow you to submit a trip request. It goes up to chain of command of the superintendent, the activities director, and then me. It's all electronic. Goes out. we put on the schedule and then it goes out to all our bus drivers who go these are the

030trips and then direct and and we can cover it versus what we currently do every Monday morning or Monday afternoon sorry we come in have a meeting here at 2:00 Rock's got a list these are the trips but he's not a lot of times aware of middle school trips and elementary trips and then we have to come back, put it on this huge whiteboard, two huge whiteboards, and then I start running through drivers to see it'll cover it. This will make it seamless. Middle school, elementary, high school, all working together with their trips in, it all comes out. There it is. Again, another thing that Zonar doesn't have. Uh, let's see. Donar can't communicate without the school's software. They can't communicate with power school and I communicate with infinite campus. Gripfinder can't work with all

031the schools, communicate with all their software. So you get this one seamless unit together. Other thing I would say would be like the stopfinder. That's the parent app where they get real time updates. One thing, one of the biggest complaints I have from parents, we always getting calls going, "Hey, it's not showing the bus up." Or, "It showed the bus up, but they've already gone or it's past the stop and we get a lot of concerned parents calling going, "Hey, did we get them get off? Did the bus stop on time? Did they pick up on time?" There's that giant disconnect from zonar with real time tracking and the last thing would be bus registration. Currently the only way we do registration is Taran myself more terra than me has built Microsoft forms that we

032email out to all the parents all the registered parents the registered kids they have to answer the questions fill out the forms we have to return them and then we have to go through and verify okay they want this is the address they wrote is that the registered address with the school and if it is then we have to figure on the stop with Tripfinder with our route info put in and talking to all the school software. It automatically checks it. It goes, okay, this is the address they put on this form. Check it with the registered address. It should be this stop, this bus route. There are no questions. And they double check it with the geoc all with GPS for me. I think it would be excellent for us to get up there

033for one accountability and tracking of our our student body with our our voices. I mean, I don't I don't like it when I have to explain to a parent, hey, you know, I I apologize the app's a little bit off that you're seeing on your phone. Just the fact of being able to go, yes, this is where your child's at. and they'll be able to see where the child's at. They'll be on the bus. They can get off the bus. Everything's handled. It's all one system to complement our existing Zonar, which is great. It's a great software. They've helped a lot, but I have seen the deficiencies >> and it's still needed. So, we >> we still need it's it's not replacing anything. It's it's supplementing upon a basis. That's great for basic functions, >>

034basic things that they have in Bonar. It is enhanced by some of the different >> modules that we have. >> I'll answer any questions anybody has. just more modern technology that we need to do, I think, to be able to keep track of our students and keep everybody safe. I mean, that's what it's all about to make your guys' jobs easier, too, you know, and >> just more responsible for everybody and everything. I think >> school district, >> there are 14 school districts in the state of Montana and I've had conversations with Pete Silverbbo, Huntley, and Billings. They have transpider and they love it. They absolutely knew it. They give it a fivestar rating. >> So, and talking with Kim Gordon, who is a representative of Transfinder, other districts give it a fivestar on top

035of whatever system they're supplementing. It's it's just a win-win situation. I know the initial costs are high, but I can't put a price on the on the safety of students and making it all smoother and better for everybody. >> And that first year is about 15 to 20,000 depending on the different modules that you are you are choosing. And of course, you don't have to do all of them. It doesn't have to be an all or nothing type of a situation. But um and then every subsequent year after that it it does it does get a little bit cheaper. I think it goes down to right close to about $2,000 last year. So the initial cost obviously just to get things started and get things going and then of course as time goes on and

036then you know as Sean pointed out one of the things to think about like with the service finder is you know you know there is the potential for some long-term savings and some some different things in terms of just you know knowing what parts you need and not having an excess of this you know those different types of things. It just kind of tracks all of that >> and really helps with the maintenance of >> parts are commonly used versus ones that you don't use. Mine's in a great while. And you can set up your bins and max and your stocking levels. You can track pairs to an individual vehicle or bus where right now we currently have nothing. It's all done on legal pads and little thumb drive. And I for the life of

037me I couldn't tell you 100% all the parts and we have right now can tell you where we sit with the fluids. But that gives you a great tool to judge down the line once we get everything implemented. You can look at that bus and see the okay this bus here this particular bus cost us x amount of dollars per year. Maybe it's time we start thinking about trading that one out, getting something new. >> We've got all that appreciation stuff and you know, all that kind of stuff. >> And again, like with the registration with Terra, I know that would definitely save a lot of time >> because we spend a lot of time checking school doesn't match up with the student. And then the route finder, I do think just in reading just

038a little bit about it, you know, it does, you know, obviously all of the map all of the routes that we currently have have been manually mapped out. So there is the possibility that it could find different ways to save on mileage and those different types of things, which could be savings in terms of the costs of those individual routes to the taxpayers and those different types of things. Think so. >> Maybe certain routes we need to buy and want to utilize, you know, one of those buses on a different route. So, get that utilization where it needs to be there. You're going to see cost savings right there. Fuel, maintenance, oil, repairs, down time. >> Possibly also helps to balance the numbers of students on bus. >> Correct. have a maximum amount or you

039know we had a two or three buses this year that were right close to the maximum number and you know it can actually take a look at it from the computer standpoint and be like well this bus could take these pickup at this route you know what I mean so it can just optimize that to try to balance out some of the writers and those types of things it really does seem like it's a it's a software program that has a lot of that would be a great supplement Do you sign up for long-term contracts? Do you get better pricing? Well, the initial cost is this year and that includes some fees and some setup and then those disappear and the cost subsequent years like you get the you get better brakes like the GPS

040connect the initial year it's 2,300 and some change next year it's 800 bucks and every year after that it's 800 bucks. you renew the contract annually, but your pricing >> and they may have some options down the road for um you know multiple year contracts that we have that in some of the different software programs that we run or that we get. One of the things is there are other thirdparty software programs that they they work with besides Zonar. Obviously we would choose donor because that's what we have but as we are looking at you know if that technology maybe gets outdated it might be where we get third party a different third party software for cheaper down the road. to a point where someone gets to the ops fighter does have the option of

041standing on hardware software it's all one company one charge you that would be something once zonar gets older we keeping it you know it's availability support pricing obviously So, >> I would I would make a recommendation to move towards adding some of those um modules and maybe having Shawn and you know giving Sean and Josh um the ability to to decide which modules are going to be the best best fit with the knowledge that it's going to be from the $200,000 We need a motion now or do we >> um you could or we could do it at that time in just cross that one off if you did the motion now or if you want to think about it and wait to do the motion we could I move we move forward with what's

042it transpire >> second any question or discussion in favor say I I thank you Sean thank you and thank you guys. >> Hey, we'll go back to the superintendent report. So, 6.2 preliminary general fund budget. So, um the latest update to the general fund budget following the legislative session. Thank you. Um shows that with House Bill 15 and House Bill 252, we will receive an increase of about $192,000. Haven't gotten the final numbers with the STARS Act, which is House Bill 252. Um, but I'm assuming that that's all accurate based on the preliminary budget that we did get. This is about the fourth or fifth one that I've gotten and so I'm hopeful that it's going to be the most accurate um from OPI. So although it is great to see an increase unfortunately it

043is quickly absorbed um already with salary negotiations um increase in administrative salary as well as um obviously the failure of our technology levy means that some of that salary for our technology director will come out of the general fund and so uh right now I have it looking at about 50% see if we can we can make that work just kind of depending um what that technology what other technology things that come up any questions and I did include that in your packet so you guys had a copy of that budget um let's see here 6.3 July transportation meeting uh July 23rd at 10 o'clock a.m. So, the annual county transportation meeting has been scheduled. We do have it posted on the outside door there. It's going to be Wednesday, July 23rd at 10:00 in

044the morning in the commissioner's room of the courthouse. Uh we do need to have at least one board member that attends uh with Sean Liger and Josh Patterson will um also be there. So, if anybody is interested, I know Mike has gone uh the last few years. And so basically that's just when we present the routes and and the county commissioners take those into consideration and they approve those. And so um so yeah, so that will be July 23rd. So Mike, you're good to go. >> Awesome. >> Anybody else want to go with him? Um, let's see here. So, 6.4 YBGR summer program. So, YBGR is required to have a summer program again this summer, which we're super appreciative of. Taylor Martell, who is our therapist, uh, is working with about 12 students this summer.

045She's working with students Monday through Friday from about 10 in the morning to 2:30. Uh she hosts group activities as well as some individual counseling sessions. Um she is doing this on her own right now because our behavior therapist uh Caitlyn who has been here, we were trying to decide how many years she's been here, but it's been five or six that she's been here um recently got her therapist um license and is now a therapist at the middle school in their YBTR program. She just did a tremendous job here. She's going to be hard to replace. Um but I know she's excited to get started in that role over there. Um see here I had um that uh obviously this program is a great program. It does allow Taylor to continue making connections and

046progress with those students throughout the summer. Uh I did meet with YBGR today and um they had a candidate for the behavior therapist position. Uh her name is Katherine Becker and we did just a little meet and greet just to kind of see how things went and she seems like a very energetic uh nice young lady that is excited to come in and I think YBGR has decided to opt in contract and so uh super exciting from our standpoint and the school standpoint just simply because we'll have a full team. Taylor won't have to have all the weight of all of the um program on her shoulders. she'll have an additional person. So, so yeah. So, they will offer that to her. She is going to be having a baby, so she'll be out a

047little bit at the early part of um the start of the school year, but we'll be in contact with Taylor to try to work through some of the summer program and start building relationships with those kids so that when she does come back in um that that will work. So hopefully you'll have a final um uh we'll get the final word that they did officially hire her, but I think it looks very promising. Of course, that YBGR program is is a special program and it um they do a lot of great things for our students. Just that summer program, her getting to make those connections with those kids throughout the summer is is awesome. So >> So what does Taylor do for us throughout the year then? So she's our therapist >> for YBR here.

048Yep. Yep. So she is um the therapist and then Caitlyn was the computer therapist. She left to become therapist. [Music] >> She could start right away once she's out. >> Yeah. Well, I think that there's still some training and some of those different types of things, but they're going to try to get her going as quickly as possible just because at the start of the year, she's going to once she has the baby there, it's going to be a little bit of a disconnect. And she does work with quite a few of the students on her case load in the summer. So, it'll be a good opportunity for her to get to get to know some of those kids if they can get her on board. So, so yeah. All right. 6.5 um state of

049Montana accreditation review. So included in your packet is a copy of the state of Montana accreditation results showing that we earned Montana accreditation. Uh so this is in addition to our cognia accreditation that we earned last year. Um um and during the last two years all schools were required to apply for state accreditation uh to ensure that um they've all met the legislative requirements that were outlined in the 23 legislative session. It always was that people were on like three every school was on a three-year rotation so that they didn't have all schools um applying for accreditation the same year, but because there were so many different things that were changed in that legislative session and then continued in this last session um all schools were required to do to do it um in a

050two-year cycle. So now that the two-year implementation plan is complete, they have assigned schools dates for their next accreditation cycle and and that again is for easy manage easier management. Um they stagger it over the course of the next three years. And so we won't be required to do state accreditation until the 27 28 school year. Uh and then again it'll be every three years after that or until um there's additional legislative changes. Um and so in your packet you can see the accreditation results that we got. So we earned a regular accreditation which is the highest that you can get. Um we actually earned every point we could possibly earn. So um I always like that item. I am that student. When I look at the grade I want to see that we earned

051all of the points. So, um you'll see included in that packet just kind of are some of the different comments that they um that they had when they were um reviewing some of the different standards. I do have kind of a general key for for what those standards are. You guys had questions. Um but everything from strategic plan to the graduate profile to Indian education for all to assessment planning to proficiency based learning um plans to um uh climate and school culture. uh all of those different things were evaluated and we had to provide a number of pieces of evidence to show that we were meeting the different criteria that was in the rubric um to earn that standard points or whatever. And so, um, and the very last page just kind of shows, if

052it's the very last page, I must say this very last page shows that our final accreditation standard status regular, and that we do not have a um, corrective plan. So again, that's really nice for Josh. When I came in my first year, we had the Cogni accreditation. we had the start of the first year of the implementation of the state of Montana and so um obviously there's different things that you have to do along the way and different checks and balances that not having to go through that whole process will be good and then of course with our Cogna accreditation um COGIA did create anou with the state of Montana to where we're not having to duplicate a lot of the same things so they require um certain things that the state also requires and

053so for those standards. There's certain standards that are in there that we won't have to provide evidence for at the state level because we continue to earn that cognate accreditation. We just don't have to do that to be patient. Any questions? And that's definitely a tribute to our um staff and our students and administrative team. school board being able to earn that is important. All right, let's see. So 6.6 2526 board committees. So um included in your packet is a copy of the committees that you were on during the 2425 school year. I just would ask if you guys would quickly review that and if there's any changes that you would like to make. and Roxanne's not here. And so I think that that's one of those that if there's one that is not the

054most just assign that so everyone okay with the committees are on >> okay motion or anything it's just doesn't have any choice she's not All right. 6.7 staff resignation. So included in your packet is a letter of resignation from my Gard from his role as special education professional in my letter of acceptance. Um this was effective at the end of this school year. This position is for >> you know he doesn't have a full plan yet. I know he's been working with um Jeremy Anderson very very kind of managing that for him this summer and so >> yeah and I'm not sure and at one point he wasn't going to continue doing that so I'm not sure if he is but think so and if you guys remember he worked with one of our one

055students did graduate this year did a nice job and certainly appreciated the time that he gave. He also, I think, managed this Spanish online Spanish classroom at one point in time, too. So, and then also included in your packet is a letter of resignation from Dave Stenson from his role as custodian in my letter of acceptance. He is planning to work through the summer. His last day is August 29th. That position is also open. I will say that it seems like the custodial positions are the hardest positions for us to fill. And so hopefully one of the things that we tried this year is to just kind of put it out there to be part-time or full-time. We could get two or three part-time, you know, maybe college students that wanted to work two or

056three hours. we could turn that into custodian or we also opens it with the idea please find somebody that so we just tried to not eliminate anybody that might look at that and think oh and our upstairs custodian Joel has also left he hasn't given us a letter of resignation but he turned his keys in on his last day out. So, um so that means uh replacing B customs in this building. So, it's a big it's a big big deal. So, hopefully we can find some interested and if you know that need place to to put that or you know some people that might be interested, send them our way here. But I did um uh receive a letter of resignation today from Kelsey Zincer. So she is our biology teacher. So they got jobs

057in Idaho. So both her and her husband got teaching jobs in. It's going to be definitely a tough position to fill and we will work to try to do that. So biology. >> She just teaches >> She teaches biology. She teaches AP biology. She was going to teach physics this year, >> which she has taught in the past, but Mike telling had done that prior, too. So, >> she's also our cross country coach. >> Big loss. So obviously we wish them wish but was hard to get that one >> um 6.8 tutoring program. So, I did visit with Sam Stocket, the youth probation officer, and he did let me know that the judicial district court has once again approved um just over $5,000 to help us continue to fund our tutoring program. As a reminder,

058our tutoring program is place on Tuesdays and Thursdays. Uh we have math tutoring, English tutoring, and science tutoring. Um and it's mandatory for any students or who are failing one of those classes. And history is another one. And so, um, I have had the pleasure of and of working with some of those students to assign the tutoring and and honestly those kids that take advantage of it, they don't love it when they first start getting it, but if they take advantage of it, it's benefit that works. And so, uh, I don't have the contract, so D was going to send that contract, um, to me. Um and so probably at the July or August board meeting will be in there to continue that partnership. um they funded it gosh I don't know five or six

059years ago and maybe it's been longer than that and then co hit and so we had money that that funded that when we lost the esser money Sam went back to the same um program and asked if they could write that in and they did do that and so we didn't miss a so yeah that there will be a contract that comes with that. We will get that to Josh or if he gets it to me sooner, I'll get it to Josh. A 6.9 insurance proposal. So, included in your packet is a copy of the property insurance and liability proposal. Um, as I mentioned earlier, I thought it was going to be a 7 and 10% increase, but it's only a 2% increase. Uh, there will be an action item at the end for you

060guys to approve. um going with Montana schools property and liability insurance, that's what you should do, which we really we really do have a good partnership with them. They're really easy to work with and they do do a nice job. >> I guess just looking through some of these coverages, I guess Mark or somebody looks at those to make sure that they're what we need. I guess 9a activity paths increase and bus driver pay increase. So earlier this year we discussed the idea of increasing our activity bus driver rate. We're currently paying on a very complicated scale uh depending on the hours that they are gone. Suzanne did do some calculating and found that on average, we were paying our activity drivers just um right around $12 an hour. Many of our drivers have expressed

061frustration that this is not enough and are asking the board to increase the amount. Uh I do think that it's important that we do so because we already are short drivers and if we don't increase, we do run the risk of continuing to lose drivers that we currently have uh and make it hard to get other drivers to cover those activity trips. I think that a few of those drivers have found a few of your guys' ears as well possibly to let you know that that's the case. Um when the activities committee met and discussed um we talked about increasing it to $15 an hour um and getting rid of that scale. Um when we looked at this earlier in the year, we predicted that that would increase the cost between 15 to $20,000 just

062depending on the number of trips. And of course, that's all variable just depending on, you know, if all of our teams make it to state, then we have all of those different trips. If they don't, we have fewer trips. And and so it just kind of depends on the number of trips that we have. I do think that um it will be important um that if you do choose to um go with the $15 um important to really nail out for the next meeting the specifics in terms of what it looks like. Should there be a minimum route amount, you know, like it, you know, it's $2 instead of $30, it might be $50 or something like that just so that you know those short trips do get covered. And then also really nailing down

063what it looks like, especially on those overnight trips. You know, when does the bus when does it when does the hourly rate start, when does it stop staying at a hotel? Is it when they're at the hotel, you know, those things? And you know, if you remember correctly, we talked about having like drive time versus sit time. And again, that's just a management nightmare. And so just trying to streamline that. And Brock did do a nice survey kind of across the state. And um $15 is is right around the the middle of the road of what other districts are paying depending on kind of their location. Obviously, some of those really tough locations are having to pay a lot more and and and so um I do think that the $15 an hour is a

064would be a good showing of good faith to our activity drivers that were cognizant of the fact that um we want to increase that and just kind of see what that is. Any question? There will be an action item to vote on it, but I just wanted to present it here so that we thought about it a little bit before I presented it as an action. >> They do. I think they talked about it a little bit, but if they drive two and a half hours, do they round up to the next full hour? Is that what they do? >> So, I think it would be on half hour. Seems like when I was looking at some of the different schools that were out there that it's like on every half hour. >> Okay. >>

065That's probably something that we need to do. I know they we're pretty low on the scale. I think >> there's a lot of teams out there that have to reschedule their activities because they can't find what's sure to get in that position. >> A couple really close. Probably had a few that you know, like we did have to take a a van to the top 10 meet this year and we were able to be able to do that. We we worked with um uh a dealership here in town motors. Sorry, I'm just drawing and blank. And they um allowed us to use one of their passenger vans um to take our piece one time as well. So, yeah. couldn't go to one track meet. No, >> one track meet and then there was one that

066was almost cancelled but we borrowed and we did found found a way to get it done and so it was Jack who ended up having to cover one of the afternoon routes instead take the route. So, I mean, there's just not there's a few that aren't driving because the pay is not what they feel is appropriate and obviously hopefully if they're happy it'll continue to the word will spread and they'll get angry, right? People be the door to drive the buses. You got your driver's license. Yes. Well, um, and then we also discussed increasing the activity taxes to help cover the growing activity cost. We are currently charging our students who participate in Montana High School Association activities $50 to participate. Uh, this is a onetime fee so that this um so that it is

067the same if the student participates in one or five activities. Uh, and then students who um who do pay that activity, we do get to access all of our home regular season games, so they don't have to pay to get into those contests. Um, when the activities committee met, I believe they thought it would be a good idea to raise it to between 75 and $100. Um, last year we sold over 200 activity passes at $50, which brought in about $10,000. Increasing it to $100 would generate about $20,000. Obviously, we're going to have to make up some with our if we increase the amount of our our bus drivers as well. Um, so looking at some of the data that Brock collected, that would keep us within the range of other schools who require an

068activity fee to participate. Some schools charge a onetime fee, others charge per activity. Um, it looks like those schools that do a per activity fee are charging between 35 and $50 per activity. Um, I do think that there could maybe be a maximum amount to help families. I think we've only ever had two um kids in the safe at the same time. You know, I don't know if that's something that we want to consider if they do the full 200 or if it's after the third one, you know, if they get a break or maybe it's just not. So, those are all kinds of things that um that we need to to think about. I do have it as an action item. um this could be tabled to be discussed at the July uh meeting

069if you guys do have it. But if we don't have a July meeting, it is something that probably needs to be uh considered at this meeting just simply because by the August meeting, we will have needed to get that information out and they will have sold those at the you know parent. And obviously we know putting more burden on our families is um you know they've got lots of costs that are associated with that. But unfortunately with hotel costs, uh fuel costs, uh bus driver costs, you know, all of those different things that are continuing to rise, it's just really putting a strain on on on the on the budget. And so trying to generate some extra revenue there is important. on that committee. Second, >> we pretty much decided that the $100 would be

070what? >> Yeah. I don't know what we talking about. >> You know, we could put a $200 max on in case people had more than 250 or something if we want to, but >> and obviously that might mean that there are some, you know, we do have some funds available. Obviously, we don't want it to be a barrier for students to not be able to participate. And so I think that, you know, we can work together with the booster club and work together with some of our community partners to make sure that there are avenues for families that are in need, you know, to request that or at least parallel, you know, those different types of So, but I do think we're at a place where it's important to raise that. >> Again, that'll be

071an action item. I just wanted to give you time to think about it before we made you vote on it. Um, so extended 6.9 extended day contract for FFA advanced opportunities grant. So, Caleb Igo um has asked if the board would consider allowing him to have an extended contract that would allow him to be paid extra days at base. Uh so not at his hour daily rate but at the base daily rate during the summer to help cover the growing time commitment of students who have projects and animals. Um we have used we used to have an FFA advisor with an extended contract but that went away when we hired the egg teacher just prior to um to Caleb and I think that's been probably over 20 years ago. Last year we received an advanced

072opportunities grant which we could use to cover these extended days. Um there is a certain percentage of that grant that has to go towards things like this um or things to pay for you know when our FFA went to Indianapolis some of those different types of of costs. So, um I would recommend that the board consider starting at five um possibly 10 days and then at the end of the year kind of evaluate and consider whether the number of days was sufficient. Um in talking to Caleb, I had lots of conversations about accountability and how it would be important for him to to to document, you know, the different things. And I don't know if you're to that point in your packet, but I did um kind of include in there uh a little narrative

073on extended programs and agriculture education. It's not unique to Neighborhood County. There are lots of programs across the state that do have those. Um and some in some other areas of the CTE area, but I would say the most common one is in FFA. And then um also included in that was just kind of Caleb's um um what he does in the summer uh for that. And so again um our base I don't know if I put it on this one or if I put it in the back part. I think our base is just over 42,000. So I think it's um five days. Can I have it right here? Five days at base would be uh just over $1,100 and 10 days at base would be about 23 $300. So, so anyways, >> so

074what um Caleb put together that where it says career technical that's his >> so he does 21 days in the summer >> and so of course he has a lot of kids so FFA is incurricular and so a lot of those a lot of his classes have SAE projects I can't remember the the definition and of course Caleb would be here but his wife was induced today. >> I I didn't I haven't heard from him. So um so he is not here to advocate for he would be. Um but basically um the SAPE projects and maybe some of you that have been in FFA at some point in time can kind of um talk a little bit about those if if you guys had to do them, but basically they're work-based learning uh projects. We

075have a software program that we actually have adopted all across our CTE programs to really track our workbased learning opportunities in the CTE areas. And so um uh with that and with the projects that these kids um are doing, there's e economic impact in our county. Um they are keeping track, let's say they have an animal, they're keeping track of how much they're spending on their feed. They're keeping track of how much um you know just documenting all of the different pieces to that all the way through the sale at the fair and um how much they're you know how much they're making with having an animal and the impact that it as well. And so um anyways like I said >> the job is the students have done with his leadership I think it's

076probably time to reinst Yeah. >> And honestly animals. >> Yeah. >> And I think anywhere between five um to 10 days would be appropriate. And I think just to start in that right direction, you know, he chose on the low end, you know, um evaluating that or if you can take a look at at kind of his plan here and see, you know, the number of days that you it's spending maybe it is easy to justify and so that will be an action item. All right, I think that's all. Oh, wait. No, I missed one. Sorry, guys. A July board meeting. So, the last one on there superintendent report is we are not required to have a July board meeting. We have had a July meeting the last couple of years. Um, and Josh is

077online, so maybe you guys can decide if you guys want to have a meeting. >> I I would probably recommend one. Can you everybody hear me? >> Yeah. >> Okay. And the reason being is that, you know, with this legislative session just wrapping up this past week and I'm sure the Megan saw, there's been a slew of recommendations for policy updates from MTSBA, about at least 10. And I'm not sure what B BCHs uh policy says for how many readings you have to have. Typically for if any new policy it's three readings and so the sooner you get that going the better. Most of these policies however are I I would assume are existing policies for BCHS. So there's a chance depending on what your policy says you may only have to do one reading

078for the update. Uh most of these are going to be re are going to be required updates because of legal changes because of law revisions. There'll be a handful I assume that'll be recommended. So that's why I would recommend getting started with that sooner rather than later. >> And that's we do have um two readings is what our policy says. So >> okay, is everyone okay with the July meeting? >> Okay. >> I believe that would be July 14th. All also would be good with Josh making the transition to have a meeting two meetings before school started anyway. So >> I would agree. [Music] >> Okay, let's plan on doing that then if everybody's okay with that. Okay. Quick questions. The cyber part has is it is it MS slip M slip say have they

079been pushing more coverage more have they just put it in there or have recommended required? >> It's required. I mean so we had a cyber incident >> four years ago years ago >> and um obviously that's still part of one of our teams that we have so and one of the things that they are doing along with that it's important to try to get reductions in the cyber security is they've given us lots of tools so like um authentication >> required against so I there's been a good number of staff members that have changed that he's working with trying to get everybody on board and and the more um efforts that we can make to show that supposedly that that part of the policy is going to not be as great. Makes sense. If the

080district shows that they're not trying to make any effort in that regard, then then they will continue to then continue to build up. >> Yeah. I I'm surprised they're so like for my bank cyber application every year. >> Question one is do you have multifactor authentication in place? If the answer is no, don't go to question two. You're going to figure out. So I'm surprised it's not >> well and I mean I would say a good chunk of staff I've gone to. >> Is yours on there? Yeah. Well, I mean it has to be certain [Music] >> and we use the >> What are you saying though? >> Make a sad story. >> Yeah. >> Mad over. >> They're doing it for everything else. >> Yeah. Literally, we and honestly at the beginning I was

081thinking anymore >> I'd rather be. >> No, I think that's a great >> people that call you. >> But maybe during your motion you could make a motion forward. I do think I mean that's where it's going and that's where we're going to get to and and like I said this year has been a big push to get to that point. You know right now we are using the free authenticator program. So obviously we've got the Google authenticator for um the upport but anytime we're using a web browser we have to use that. And then for our um uh email is the Microsoft authenticator. I don't know. Do you guys have to pay a third party um software to do the authentication or you as well? >> Yeah. >> The various auditors or whatever we

082have >> numbers to go through every >> Yeah. Yeah. because I use both Google and Microsoft. Do you have it on yours? >> You have to do it one time then you do. You probably just start >> since you can't do it. >> So I I think it's a great idea and I think that's a great point. [Music] Any other questions for Megan on her report? >> If not, Rob, could you do your end of the year wrap up, I guess, sir? I I don't know if I did this. Anyhow, I think end of year went good. Graduation went well. Graduated all 76 students. Thought it went well. Good board members that helped out. We appreciate your help. >> Was handed out and I think it was just right over an hour. >> Pretty darn

083close for that. >> Yeah. >> Good. They they all had good speeches and Miss Park Mrs. Park did a great great job. together steps steps to one. >> Okay. >> And then you know the end of the year wrap up it seems once graduation ends just like breathing getting rid of 76 kids that are ready to be gone. everybody because we do have, you know, so our attendance everybody doesn't know it's gone semester by semester and so there were a few students you had to pass five core classes in order to be eligible for the next semester. So, we had a few students up with those guys. I should They're still on track to graduate back. >> There's a few that are not on track. >> They have to do something in the summer then.

084>> Some do. >> Okay. You can We don't offer it, but you can. >> We don't offer it. How do they get >> they they can we either use BYU that's become kind of the main company that we use the school that we use for them to get kind of credit recovery >> and they could do the cap out of mat um digital academy as well that just requires a person here to monitor them when goes to perform That is >> okay. >> Thank you. >> Okay, we'll go into the consent agenda items. >> So 8.1 board consideration to hire Taylor Martell as assistant basketball coach. So Mr. Milani is recommending that you hire Taylor Martell. She is our YBGR therapist that we talked a little bit about earlier. uh as the assistant girls basketball

085coach and I confer with this recommendation. She has been volunteering for the last couple of years and so she will move if you approve it into Britney Ferris resigned a paid >> stepping in seconded to hire Taylor Martell as the assistant girls basketball coach. Is there any discussion? All those in favor say I. >> I. Those opposed. Passes unanimously. >> 8.2 board consideration to hire Brett Nordall as the head wrestling coach. So Mr. Milami is recommending that you hire Brett Nordall as the head wrestling coach. And I was concerned with this recommendation. As you will recall, Mr. Brett Nordall is our new math teacher this year. Mr. Todd Nordall was our new math teacher last year. And Mr. Rick Nordall retired. And um Brett has been coaching football at Twin for the last number of

086years. He was a Chief State wrestling champion for us when he was wrestling um however many years ago. Our wrestling coach moved and seconded to hire Brett Nordall as the head wrestling coach. There any discussion? Those in favor say I. >> I. >> Those opposed? Passes unanimously. Rick Lord Doll told me that he would help when he had time as a volunteer assistant too was pronounced. So because Rick was How long was he our head coaches? >> He was here when I was in high school head coach. was here. >> He was probably 10 years at least at wrestling coach. >> Yeah, cuz Donovan had it before I was here. >> Yeah. >> So, I think Rick was pretty new to it then, but >> I think so. >> Carver and Viznaugh and Nordall, >>

087the three coaches. Yeah, >> you graduated in ' 86. >> Yes. >> Yeah. Mhm. >> And he was here when I first came. So that was in 200 still. >> Yeah. I think Donovan might have Oh, till about 93. That's what I think. Yeah. Somewhere in there. Who's getting Rick's second classroom? >> See the golf course the other day and he was >> thought he was a senior staff member. He might be the little brother. >> And Brett said, "Oh, I can teach forever." >> Right. Did we? >> Yes. >> 8.4 board consideration to I'm sorry, 8.3 board consideration to hire Tiffany E and cheerleading advisor. Mr. Mela Makby is recommending that you hire Tiffany as the head cheerleading advisor. Uh, and I would confer with this recommendation. And I just lost where she came

088from. She um had, do you remember? >> Shelby. Thank you. Um, she has had some cheerleading coaching experience and has recently moved to Dylan. So, she's at the elementary school. She what? >> Competitive. >> Oh, really? >> Well, she's taking two. >> Good. >> And that's not always an easy position to develop. So, I recommend that you uh seconded to hire Tiffany. I >> think it's Eli. >> Elackie as the head cheerleading advisor. Is there any discussion? All those in favor say I. >> Those opposed. Passes unanimously. >> 8.4 consideration to hire Haley McDonald Ingram as the special education title one parah. So Mr. Angens and I interviewed for the open title one special education par professional and we are recommending that you hire Haley McDonald Ingram. Uh Haley was one of our past students

089here. She is an she um is an assistant tennis coach and has been helping out in our tennis program for the last number of years. Um she was a multi- tennis champion as well. >> Um and she just really enjoys working with the kids and um doesn't have any experience in an educational setting, but has lots of experience managing people and um different programs and has really done a nice job and has been very dependable on our tennis program. I talked to both Brock and to Todd and they both gave her a very good recommendation to do that. So, this position um Bobby Conan and Todd the title and now she is full-time um business and then of course Todd and Josh and um were part-time special education pairs and both of them are full-time

090now. So, this would fill all of those all of those roles. And so, she would be two periods of title and five periods of um special education aid. And then we still have one more special education parrot to fill. And that would be Isaiah's position. I was recommending that hire. >> I'll make that motion. Second >> been moved and seconded to hire Haley McDonald Ingram as the title one special ed pair professional. Is there any discussion? >> Those in favor say I. I. Those opposed. Passes unanimously. >> Uh 8.5 hired a slate of coaches and advisers for the 256 school year. So included in your packet um provided me with a list of all of the um coaches who um he is recommending that you approved hired for school year recommendation. Obviously you will hire

091we will add the ones that you approve tonight as well. >> That will be a new one that will change. >> All right. I move second it to the slate of athletic and activity assignments for the upcoming year. There any questions or discussion? Those in favor say I. >> I. Those opposed. >> This is unanimously. >> Okay. Now on to your action items. >> All right. For consideration to approve the 2526 student extracurricular and co-curricular handbook. Included in your packet is a copy of the proposed extracurricular and co-curricular changes in the student activity handbook for the 2526 school year. Um these changes were made by Mr. Milamy. It's my recommendation that you approve uh this handbook as presented. Um he did highlight in yellow the different things that he changed. So he also added a

092little um and a key at the front. And so basically for the most part he just changed dates. So just changing it from 24 to 25 to 256. And then of course on page 36 through 39's the new physical form. Uh you I don't know if you guys will remember this, but they did approve at the Mont School Association level to only require the physical every two years I believe it is. So um which you know he really didn't have a feeling on. So he reached out to our healthcare providers and he felt like that was s sufficient. And so that did pass at the um annual meeting in January. And so um obviously all students will have to do that this year and then um after that it will be every other year that

093they do that. Um I do believe he has a physical clinic scheduled for August just before um season starts. And so um that's just really nice to kind of have that time where families can come in and get those physicals. A lot of them get them done earlier because for example football a lot of times they need to have that physical um and it just has to take place after May 1st. So I would recommend that you uh approve those changes as is. >> So second to approve the changes for the upcoming year for the extracurricular cocurricular student activity handbook. Any other questions or discussions on it? Those in favor say I. I. >> Those opposed. >> This is unanimously. >> Include board consideration to approve the 2526 coaches handbook. Also included in your packet

094is a copy of the proposed changes that is speaking to the coach's handbook. Again, he just listed a number of different things that um that did change. So um lots of dates uh changing of the superintendent principal and those names um updated paid sponsors and advisors activated coaching course language removing the fundamentals of coaching language that's in there different um update the activity pass fee. So, if you guys choose to to change that, um, that would also be listed in there, updating the superintendent principal contact information and smart dates. And again, he did highlight those in yellow so that that you can you can see the changes that he did. But I would recommend that you approve his proposed changes. Second. Been >> moved and seconded to approve the 2526 coaches and advisers activities handbook

095with the changes that were highlighted. Any question or discussion? Those in favor say I. >> I. I. Those opposed. Yes. Unanimously. >> Uh 9.3 board consideration to approve the 2526 student handbook. So, included in your packet is a copy of the 2526 student handbook with the proposed changes. Um, it is my recommendation that you you approve these changes. Um, so I had just a couple of little things that I um had recommended. Rob didn't have any that he saw that that needed to change. Um, on that first page, um, there's the welcome that I wrote. Josh did send a welcome um to me and I had passed that on to Audrey so his welcome will be in there. Um obviously that next page just kind of changes to the calendar and what the new school

096year is going to look like. Um again changing uh names like Josh's name was added in there for different contact information. see her. Funny how you can look at this document a 100 times and not see something and then the one time you're going through it. So on page 14 um the dance thing had the school year for 23 24 school year and so we updated that to 2526. Um and then just really did um you know a few changes on page 16 is where the activity handbook comes in. Um, but really there just wasn't um a lot of different changes that needed to be that I found that needed to be made. Rob didn't have any and Josh updated the welcome so it was good as is. I would recommend that you make those

097changes. Second >> and moved and seconded to approve the 2526 student handbook with the prop those changes. Any questions? >> Uh do we need to change that $100 >> before we approve that? >> So I just put in there that that was highlighted so it will change. So basically it'll just change to whatever you guys >> whatever change you make we will update it in here. And so it's highlighted. So, and if it doesn't change, then we'll just keep it at $50. But thank you. Yeah. >> Suggestion. >> So, on that little dances, >> just to take the >> just take the year just the you know the guidelines would be in place for dances sponsored by high schools period >> because it's always those dates that you just >> Yeah, you're do that. I

098will make sure >> this makes so much sense. >> Exactly. >> All right. So, let's see here. Um 9.4 for board consideration to approve the authority to spend down the budget. So since our fiscal year ends on June 30th of 2025, um I recommend that the board approved that Suzanne, myself, and Josh Patterson as well um have the authority to spend down the remaining monies in our budget. Of course, we will have a meeting in July um but some of that will um we can take we can we can spend down that money and I think we've done that every year. I would recommend that you give us the authority to do that. >> Seconded to give Suzanne, Megan, and Josh the authority to spend the budget down at June 30th. Is there any question

099or discussion? Those in favor say I. >> I. >> Those opposed? Passes unanimously. All >> right. 9.5 board consideration to approve the list of out of district students for board policy 3141 which I also included in your packet. So included in your packet is a list of the students that have put an application in for out of district enrollment. All of these applications have met the deadline for applying and meet the guidance in boards policy 3131 which is the non-resident students that evaluates whether the approval of an out of district student would negatively impact the quality of education for resident students at BCHS which includes reaching capacity. So that could be area where you consider not approving district students. um found approving the students on this list would not negatively impact our resident students and

100therefore I'm recommending that you approve the list of outofd district students. Um we do have three 9inth graders uh two 10th graders, two 11th graders and two 12th grade students, eight students from Twin Bridges and one student from Lima. I would um those of you that are on the board do have the list of the names of the students if they're the student that you would want to discuss. I would recommend that um uh the right of the privacy of that individual and because they are not at this meeting that you were to would to go into executive sessions and make conversation about including students. uh as part of our strategic plan, we do have a wide variety of different things that are built in um to try to help us navigate uh looking at

101out of out of um district students. Um we are navigating the process of trying to um invoice uh the districts because those invoices are actually in July. So, we had them this year and we will invoice those districts during the next school year. So, they will they will pay for those students out of this year's money for our last year's students if that makes sense. And so, um so, uh Suzanne just went to the Massville conference and has kind of figured out in the Mayfair system how she can do that. Obviously, we've identified all of the students that we currently have, and we do have eight students uh currently that are out of district students that we will receive money for, and then we will receive this money um uh in the next school year.

102They did change a few of the um specifications and um the amount that they're charging that we're charging other schools to house those students. Uh it's not as high as it is this year. And just kind of obviously after a year or two of of looking at that um they've made some changes in in that policy. Obviously, all of the upper classman's students were here last year. Um, and there are a couple of underassmen which are all siblings of among the upper classmen. And again, I did include policy 3141 uh in there if you're looking at that. I think it's the six paragraph down. It does say every non resident student who seeks to enroll in the district shall apply for admission for the succeeding school year by July. Um we did not or you

103did not choose to put a definitive end date. So like if we had another student that came in, you would consider that application, but these are for students that were here last year and they're reapplying for this year. We put that July just so that we could do the planning. And I did tell them I would June so that we could And we do have um three out of district students that are districts in the circle [Music] >> right in our general fund piece of Yes. >> Questions on that? I would recommend that you approve this list of students >> to approve the list of outdated to approve the list of gifted students. Is there any question discussion? All those in favor say I. I. Those opposed? That says unanimously. >> 9.6 board considerations. We

104approve the CSCT contract for the 2526 school year with YBGR. Included in your packet is the YBGR CSCT um contract for the 2526 school year. There are no changes to this contract. Um but there are there could be new rates that will come out in July. As a reminder, um we pay the upfront costs, but we are reimbursed by YBGR. been working with Suzanne and she's been tracking this and it does look like um those matches work out. It's kind of hard to track it as the year goes on and every month to month because sometimes they're getting it just doesn't pay at the when we think it should be paid it's not being paid but at the end of the year it's all working out and are getting that full match. So, uh, I

105truly believe that YBDR is a valuable part of our school and so I would recommend that you approve this contract. >> Sorry, been moved and seconded to approve the comprehensive school and community treatment contract with YBGR for the upcoming school year. Is there any questions or discussion? Those in favor say I. >> I. Those opposed passing >> 9.7 board consideration to approve speech therapy pathologist contract with the state of the heart and Katherine um Katie Griffin for the 256 school year. So again included in your packet is a copy of the proposed contract for state of the heart therapy um which is our speech language pathology uh services with Katy Griffin. There's no increase to this year's contract prices or changes in the contract. Uh and it is my recommendation that you approve it for

106the 256 school year. It's been wonderful to work with. Um she she doesn't respond. >> So move seconded to approve the state of the heart therapy contract for the upcoming year with Katherine Kitty Griffin. Is there any question or discussion? Those in favor say I. >> I. Those opposed passes unanimously. >> 9.9 board consideration to approve district I'm sorry. 9.8 board consideration to approve the athletic training addendum with Barrett Hospital for the 2526 school year. Uh so included in your packet is a copy of the addendum for the athletic training contract with Barrett Hospital for the 2526 school year. Uh this contract reflects the increase that we have been discussing due to the changes in federal law. Um and that all has to do with different positions um and with their overtime. And so uh

107I was anticipating that our portion of the contract would be somewhere around $8,900, but I was pleasantly surprised when I received the addendum and the increase is only going to be um is going to be 6432. So which is a 20% increase over last year but better than what we had anticipated it to be. So we do pay 57% of the salary and Barrett covers 43% of the salary and also carries all of the insurance all of the other all of those other costs. And so it would be my recommendation approve the addendum for the athletic trainer contract. our portion would be $37,43.98 which ends up being about just over 3,700 a month. >> So move second and move and seconded to approve the addendum with bear hospital for the athletic trainer contract. So, is

108it a 10-month contract? Maybe confused when I look at that. It's 3,700 per month, but it's only $37,000. >> So, we just >> Okay. >> Yeah. >> On the contract, they did um fail to change the dates at the top and so I have reached out to them. So, they will get us a new one that shows um reflects August 25 and August 6. So any >> question or discussion? Those in favor say I. >> I. Those opposed passes unless >> 9.94 consideration to approve district 10's interlocal agreement for the 2526 school year for explained psychologist services. So um included in your packet as a copy of the interlocal agreement with district 10 for school psych services. Uh there was a rate increase of $5. So, it went from $75 an hour to $80 an

109hour. Um, it is my recommendation that the board approve this interlocal agreement for school psych uh services with district 10. So, we work with Sue Osborne. And so, basically, if we uh are in need of a school psych um we just contact them and they put together a little contract and we send it. Obviously you saw any claims today that they go >> recommend you approve school sites are funded as well. So move >> second moved and seconded to approve the interlocal agreement with district 10 for the school psych services. Is there any question or discussion? >> Those in favor say I. >> I. Those opposed passes unanimously. >> 9.9A board consideration to increase the cost of student activity pass um that students are required to purchase. Um so uh it would be my recommendation

110that you increase the student activity pass. The recommendation would be $100, but I did put in there 75 to $100. Like I said, by doing so, it would we sold the same number of activity passes, it would generate an additional $2,000 to help cover some of the growing costs. Um, and right now the only students that purchase an activity pass are our students who participate in Montana High School Association activities. So, our music program are in all of our like um athletic activities. One of the things that could be thought about is a requirement for any of our like FFA and FCCLA students who do travel because they do incur cost for transportation uh to do half of that. So maybe it wouldn't be the full amount, but it might be $50 instead of $100.

111I don't think that has to be decided tonight, but that's just, you know, as we're starting to think of different ways to try to generate some some additional ways to cover some of the growing costs. Um, those might be some of the things we also talked about those things that that you guys take a look at down the road. But I think this one um increasing it to $100 would would be a good start. Do participants for example when they travel do they do they take on additional costs that other student athletes don't? >> So do they are they paying for their own hotels and stuff? >> So they do um do a lot of fundraising to cover their hotel costs and their meal costs and those different types of things. And of course we

112only do meals for our extracurricular activities um at the visional state. So, not when we're traveling everywhere. But if we do have like an inseason um overnight trip, those hotel costs are paid for. Whereas with our FFA and our SECLA, they do um raise those funds or uh use some of the the different, you know, advanced educ. do have they do incur the transportation costs and that's why I would say but if we were going to add that expectation that it shouldn't be the full $100 um and maybe it's only $25 >> but just >> but they do incur you know the bus driver and the the transportation costs that are associated and for FFA they do travel a significant amount FCCLA travels some but not as much um and So anyways, just kind of

113looking at and kind of creating of that baseline and that's the hard part is is when does when does that charge come into play? Is it one if you travel one time or is it if you travel three times or you know those different types of things but it is different than the MHSA fees. Do we want to have a family maximum or do we just do the $100? >> I think a max of 250 if you have three kids. >> Twins pay $200 per purse. Yeah. >> Yeah. So in the Smiths now >> they pay 250 instead of three. >> I mean there definitely other costs that are associated with paying the buybacks and that kind of stuff. So if you have three that is a significant fair somebody like to make a motion

114to increase them to $100 with 250 per family max. >> Any discussion or questions about it? We do have a scholarship fund of some kind for the people that have trouble paying. >> Favor say I. >> Those opposed passes un 9.9 board consideration to increase activity bus driver pay. So as we discussed earlier, it is my recommendation that you approve changing the rate that we pay our bus drivers from a sliding scale to $15 an hour. I would also recommend that Suzanne, Josh, and Sean work together to kind of develop all the specifics, including, you know, when it starts, when it ends, those different types of things that this could be the July or August meeting or what is a good time, which I think it is. >> Just give them the latitude to figure

115out the minimums and those sorts of things. make motion to approve the $15 an hour and then give them and what they'll put details on. Second move and seconded to approve the increase of the activity bus driver rate to $15 an hour and give Josh and Suzanne and Sean and Brock and whoever else would be involved to figure out the minimums and how that would work. Is there any questions or discussions? Those in favor say I. >> I. >> Those opposed passes unanimously. on 9.9 C board consideration to allow Mr. Igo extra days support his FFA students in the summer using to do grant funding. As I mentioned earlier, it would be my recommendation that you allow us to create an extended contract of somewhere between 5 and 10 days. Um like I said, 5

116days would be $1,142 and two days would be 22.84. Um, I do think that he has shown, you know, his information, you know, what that looks like. But I do think having that accountability as an evaluation at the end of of the next year to make sure that that that you could see that that was a beneficial use of >> I guess we have I guess my thought would be where we have the grant money and he's showing that it that he's spending 21 days. I think it would be prudent to pay him for the 10 days maybe to pay for half of them basically. I don't know how everyone else would feel about that, but I think way back when when Wayne Gilman was a teacher, I think dude paid him. I think he

117had 30 days. >> I mean, your your research shows that 30, you know, they go up to a lot more than that and 30 days is probably the average. And >> Siggo does a pretty job and >> he works really, really hard. So, I'm not sure how we could He's saying it's 21 days. Not sure how we could wait 21 days, but you know, I don't know how we could do less than 10. I don't know how we could do less than half. That just doesn't >> I mean, >> and I will say as you know, so he has been trying to get this in place for um how long has he been here? >> 15 years. um he just hasn't made a lot of traction obviously um I come from a CTE background so

118I I I um understand and I've seen it happen and I've seen it in lots of different places I know he was working with the union to look at it as on the activity matrix but really it is separate from that because it is an extended contract because it is like I said he is covering and he's doing it already you know >> and he probably has 10 for a lot >> and he has none. So I definitely would say 10 would be the minimum, but if you wanted to go above that, >> it sure goes that >> it would cut into some of the um obviously that >> everything. So have any thoughts on it? >> Great program. a great program towards myself. Okay. >> I would think to say, okay, be able to

119come back to you guys and we say, "Okay, here's here's your hand these days." And >> yability. >> Yep. I recommend extend the contract of 15 days using the advanced opportunity money on a one-year run with requirement of documentation of it days. We move in second into approved Caleb Igo for 15 days using advanced opportunity money on a one-year basis to see how it works and that he documents the time that he's put in and we'll evaluate it a year from now. Any discussion? >> Those in favor say I. >> I. Those opposed unanimously. >> If it wasn't for his baby, this might be his most favorite thing. Also 9.9 considerations of purchase transfinder software to manage our daily route connectivity trips. Oh, we already did that. We don't even have to do that. So

120we're going to go to 9.9E board consideration to switch our student information system to infinite campus uh for the 2627 school year. Um so um Josh actually and he maybe can um chime in here uh had been working with somebody. Right now we are maintaining two student information systems. So we use powers school as our main student information system and then the state of Montana um has a requirement that all of our state reporting is done in infinite campus. Uh we have been a power school school for years and years and years. Obviously we have a lot of money and a lot of human resources invested uh in that program. Um I have done a lot of the management of the powers school and do a lot of the management of the AIM system and

121a lot of that reporting and it is getting more and more demanding getting more and more challenging to be able to maintain those two systems and you know as it is right now um it really is fully almost fully maintaining to full system like I upload our full schedule into the the system uh those different types of things and so if we were to if you were to approve make a motion and approve this um it would lock in some discounts that we can get from Infinite Campus if we um show that interest that we're going to make that transition and then we can make that transition for the 26. >> Josh, I don't know if you have anything else you'd like to add to that. >> Yeah, so I thought Megan presented it, you

122know, very very thoroughly. Um, I just came across this like in the last three weeks. I mean, it's three three weeks ago. I was working on some infinite cap state reporting because it's that time of year. It used to we only had report in the fall. Now we report in the fall. We report in the winter and we report in the spring. It's a never- ending reporting process. And I was having a conversation with the uh Infinite Campus representative Nicole and happened to mention, you know, yeah, I'm moving to BCHS next year and their power school school and uh that's just going to be a bit of a you know, be a bit challenging managing two systems. It's I know back over a decade ago, I was in Sanders County in little working for a

123little school district uh Knox and and we were a power school school and I I liked it as a teacher there. I was an English teacher and a football coach and then the state transitioned to infinite campus. This is over so it's been a long time and the district decided at that time what would make sense to switch because if the state's going to use the system for it reporting why would we want to maintain two systems and so that's kind of when the process to some districts made the switch then and I think it's been a slow trickle to where there there are still some schools that do both. Um but here's here's the kicker. You've got if if the board makes this decision right now, it doesn't, as Megan said, it doesn't obligate

124us to make the switch. It gives us a year to think about this and mull it over. And I know the board has it's come up in the past. But the biggest part of this is if we make this decision to to at least consider it over the next year, and we'll have to make some decisions along the way, it saved us approximately $20,000 in the migration fee. So, if you don't do this by, you know, the end of this month, then if you have to, let's say down the road, the state says you can't use, you're going to have to use infinite campus. And I don't know if that would ever happen. I don't fear monger or anything like that, but the state is heavily relying now. Used to, Megan can tell you, we

125used to have the teams report. Well, now that's there's no longer a team's report. That's all on guess what? Infinite campus. And so I kind of just get this s this sense that the state is really shifting toward he heavily relying on infinite campus. And if if we're going to maybe have to do that one day down the road, I'd rather save the district $20,000 and begin having that discussion now. >> Probably have spent the last two weeks finishing up um just trying to get the end of the year reports. I've got the behavior one is is perfect. Then I can get that certified and it's all done. And so um so yeah, I think it's I think it's a smart move. Obviously uh I not a super fan of campus. It's not my favorite

126program, but I >> there's always change and >> we have new staff and we have a lot, you know, obviously a new um administrator and so I mean I think it's think it's going to I mean it's going to happen eventually and so if we can if you can save some money doing it. I think it's important that you do it. >> And trust me, the last thing I want to do is make a major change like this coming in. But when you're talking tens of thousands of dollars, I think it's just something you have to consider. >> So, so I would recommend that you do this. So lock this price in and then along throughout the year um Josh can work with those representatives to decide because like on some of the quotes they

127have um a meal plan which we don't have you know some of those things aren't things that we're going to have to use. So um they can kind of figure out what modules and what things that are needed and what things are not. >> I do believe there's there's there's like a customer service then they are I think easier to get help with sense >> guess I'd make the motion to switch from infin infinite campus >> our respons I would say consider whatever this >> we're basically saying we were telling you that we're probably going to do it or we got to look into it. We decide totally decide whether it will be the next year. >> Yeah, it just seems like every state's question. >> It's a nobrainer. >> So, I think it's at

128least by doing this it locks in those accountants. So, >> there's a motion on the floor. Is there any discussion? Those in favor say I. >> Those opposed unanimously. Yeah, I think it's a good thing to go from power school to any. >> Okay. 9.9 >> for consideration to approve the Montana school's property and liability insurance proposal. So, it's my recommendation that you approve the proposal to continue using Montana schools property liability insurance plan. And if you so desire to make a statement that it is required to have a third party authentication, I can work with Paul to make sure that that is done. And like I said, I think it's a pretty significant amount of staff. I would do the disclaimer that it is with the staff. No, you know, obviously the students that

129with the staff if you were to so choose to do that, I would do that. change to make sure >> or I can just give Paul a very strong >> require I mean it's required too >> okay let's do the had issues in the past >> I move to approve the Montana schools property liability insurance plan and implement multifactor authentication for all staff. Second >> and seconded say again Phil [Music] any questions or discussions on that in favor say any passes unanimously. Anything else to come before the board? Casey, any questions? >> And the activity fee is annual, right? >> Um, did the power tool play any part in the recommendation? No. I just think [Music] >> what did you say? Do >> you have any comments or questions? Shannon, anything? Anything you want to

130comment on about? You're naming. Okay. Thank you. >> What was your first experience?