001Okay, this meeting is being recorded. The recording does not constitute the official record of this meeting. All documents from this meeting are available on the school board page of the district website. And I pledge allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Any revisions? Uh public comment. I don't see anyone here. So move on from that. I'll take an approval from the minutes from our last meeting. Yeah, I move to approve the minutes from the January meeting. I second motion. All for vote. All those in favor? I Any opposed? Pass unanimously. Recognitions and commendations today. Just the summer crew tech's been working hard. Custodians have been working hard. Our contractors are
002working hard. Campus looks really good. Yeah, it really does. Yeah. Thank you to all of them for their hard work. So, moving on, we'll go to our superintendent board. So, I sent that out to everybody and I'll just kind of I'll be brief. Um, and probably Matt and Matt will talk a little bit about this during the Bible community portion of my report. Um, yeah, I mean, comparison to July 2024, we're down 14. That's kind of what we're going to want to keep our eye on. Um and that was as of today. Uh federal funding. Um at this point with the signing of the of the bill, um US Department of Education shared what I have put in my report with us. Um I had another $6.7 billion being withheld from public schools in the
003United States at this particular point means for us approximately 44,000 across the title programs. Um, you'll see down in the grant section, we also have a rural education achievement grant. Um, that's 39,000. That doesn't seem to be part of what's being held back. Right now, it's just titles. Well, you can see title one C, two, three, all title A programs, title, and title four. Um, we'll just kind of see where that goes. The one thing that could come out of it is if it doesn't get allocated to the schools or allocated to the states and then to the schools, it'll significantly reduce the reporting requirement. Yeah. I mean, that argument then wasn't that problem or promise it was kind come down to the states and the states were going to take care of things in
004their That's what the conversation had been, but it doesn't seem like that's happening just yet. So those allocations usually would have come we would have known now what we were getting on July 1st but OP already said we're not going to be able to tell you anything prior anything now it's going to it's going to be some time so it's just going to take time to catch up basically yeah hopefully the good thing is we're not super duper dependent on it right um on those federal is that reap grant is that or program is that already a state or is that that's federal federal district okay um and then lastly I just thought I would update on kind of where we are with our gr our local grants. Um, Spanish Peaks is in for 120
005this year. BTO is in for 100. The Reap, which I talked about, um, Bizra is in for 50. And then we have an outstanding grant with YCCF for 150K. Um, I feel good I'm going to be able to get that to where it needs to be to get that money. Um, and then the BISRAD grant we talked about at the last third allocation we talked about at the last meeting. we're going to do $700,000. So they already do 50 for our prek program if you remember and that was already in the three-year cycle. Yeah. Um so all we have to do we don't have to go through and do the full application. We just need to revise it. So on August 18th we talked about that Matt um that we need to be prepared to
006go to that meeting that turned into them by in the next two weeks um that the ask will become 750. Do we need to get together with them before that? I mean I I'll thread it to see if they would like to meet with us before that page. Yeah. And I I'll keep you posted on that. Okay. Invest in the SPO ref. That's all guaranteed. Yeah. We have that money in the house yet or not yet. Um I don't think we have the checks yet. Um but yeah, we've got the Spanish Peaks. We've got the you know award and we accepted the award. Okay. They do it twice. So we'll get part of it in the fall and part of it is in the spring. Um PTO, where are we at with that, Libby or
007Corki? We have we we have received our the Spanish Peaks money. We received the 50,000 for athletics for the first semester and the $20,000 to which is earmarked for expedition. Um I and then but we have not received the PTO funding for fiscal year 26. So the commitments I mean she's made the commitment. Well yeah by fiscal year whatever you have and and the 50 is and that 50k in the misad that's going to roll into the 700 it's going to no it's going to be in addition to because that one's already in that three year. Yeah. So it's already in the threeear cycle. So, you know, so we can actually I could correct what I said last time because it did turn out differently that it just becomes an amendment to the current three-year
008cycle. So, similar Matt like you would do with the fire department if you're already in one, you just make an amendment. So, really, we would only be looking two years of funding if this were um then we'd have to rewrite that last year or we'd have to do many past that. Yeah. Again, it's it's back to what we talked about with reconciliation payment versus, you know, a different funding source. just shortens that risk timeline. Yeah. And so really we need to wait to hear from those guys what we're doing moving forward with that when we're doing reconciliation for this year, but that's not I mean it's outstanding that we just really don't know yet from them what their decision is going to be. Yeah. Right. Okay. All right. So everybody talk to Bizrad and get
009dates. I I've heard that everybody has upped their ask. Oh, sure. I think they do every year. But yeah, even those that were told that they were not going to do that if they got the money that they were getting from they had it. Yeah. Anyway, anything else, Justin? No. Great. Thank you very much. Hi, Marlo. Apologize. I thought it was four. Okay, here you might look at my Okay, good. Um, great. So, um, good to see everybody. I wish I was there. Uh, you look like you're in Minnesota. I am in Minnesota. Beautiful Minnesota. Coming home soon though. um academics, we're working with Toddle to really ensure that our unit plans are transferring over from manageback um and making sure that setup is really smooth. So, I'm looking forward to that being a good
010execution for the students and teachers as we get back. And then um if you saw in the handbook, we're starting a an honors distinction passion project for the middle school um starting this year for students to kind of explore subjects and areas that they they want to dive deeper into and really for students in our study skills class. We have this built-in time if they're not getting support in math and reading and um they have, you know, a passion. We're going to really honor and facilitate that and it's going to be really exciting to launch with the middle school. And then we're just doing all the other logistics with ordering supplies, getting calendars ready, um, and everything we need to do to launch the school year and get those welcome back letters out at the
011beginning of August. And then for professional development, our core middle school teachers are completing PAX training um, in July and August of this month. And that I talked about it three or four months ago. It's a science-based solution that focuses on creating a really positive pro-social behavior at school. Um, and it's really just about classroom management techniques. Has nothing to do with curriculum. Uh, but it really has a lot of evidence that increases increases academic performance, behavioral outcomes, and even lifetime outcomes as students learn to to manage uh their emotions and shift between activities and contexts and and things like that. And then we're just continuing also to finalize August P with the teachers. And then student council's been busy already um prepping for homecoming this week this year which is October 6th through 11th.
012The theme is beach and tropical and you'll hear more from them shortly about it. Well, that means it's going to snow then early this year. By October for I know. Yeah, that's crazy. They talk about P already and it's like I know you just got asked. I know. So, well that's exciting about the middle school program, too. I thought that was very interesting. So great. Hopefully there's a lot of kids that are going to take advantage of that. So that'd be nice. Is that Did I read that was for on for kids who were on the honor roll or for any kid? We were trying to target it with um you kind of maintain your grades to opt in because we I don't want it to cannibalize core subjects, right? If they're choosing not to
013do math, for example. Um, that was kind of where the the process was there. Great. Well, enjoy your last few days there. Thank you. Thank you. Any questions? Okay, move on to the elementary principal report, please. Short and sweet. It's nice and quiet. Um, I was going to say our building does look really great. They've made it all the way through all the hallways and classrooms and did such a great job in cleaning. Um, so the classrooms are ready for the teachers to return and get them all set up. Um, and Marlo and I keep working on um, August PIR and trying to align the things that we need to align and just get those things finalized. And then I have two teachers who are starting their um, letters training this summer, the literacy essentials
014for teachers in reading and spelling, which is really exciting. So yeah, that's it. I know with 20 kids really too soon. Awesome. Well, thank you very much. Uh, activities report, please, Mr. Hannis. You got it. So, um, obviously we got the approval of the handbooks on the discussion and action agenda today. We can talk about those when they come up. A couple of updates. We had the class B caucus in Glasgow in the second week of June. And a couple of things that I'm pretty excited about um that was passed. First of all, volleyball is adjusted for up to two players, um, two JV players to start on varsity on a mutual agreement of both schools. I think that's going to be big for us. Our volleyball roster has been small the last couple years.
015So, does that times they can play like the Yeah. So, it used to be you needed six players to start the varsity game and then the rest can play JB. this this year starting this year will be you can play your JB game and two players who played that JB game if you're you know if you're um have a lower number can start that varsity game if you need and the second one uh in a similar vein uh myself and Whiteall High School co-wrote a proposal for the sixth quarter rule to uh that was in place for class C when we were class C for Basketball players can play six quarters. In class B, it's always been five. We just got unanimous unanimously approved for six quarters in class B as well. Good. That's nice.
016That will be very helpful to have. You know, we've just been having these half JV games or three/4er JV games. Um it's hard on the kids. It's hard on the coaches. And it's not easy to call these schools and say we're cutting down time. So, I think this will help a lot. It's It doesn't sound like much, but it makes me impact. Well, it'll just help regulate those times, too, and make things a little bit more smooth, like you said, for everybody, which definitely needs to keep. And uh lastly, we are uh we will be the host of Class B Caucus next summer. So, everybody's coming here to Big Sky. We're going to do it at the Wilson Hotel. Sweet. Um there will be social, I think, when everyone gets here. The Ford and um
017administration is certainly invited to come and meet everybody. And we've done see how the sausages Well, that sounds exciting. Yeah, very exciting. I'm excited. Anybody wanting to see how the sausage budget problems out the door? Yeah, exactly. Sending the ad to the will. Problem solved. For class B. How close are we to class B? We are drop back down. Yes. So the number is um I zero to 100 for class C over anything over 100 is class B. Okay. Thank you. That's easy to and it's every two years. So every two years. But they they also they look at like what you have coming up. So 45 in seventh grade or something about that. So yeah, they look at your middle school enrollment. Um the last cycle was when we went up and there was
01820wood was one that I can think of that was over but the following year and the following few years with their middle school enrollment were going to be down so they appealed and stayed class and football's one 130 to go to 11. Yes. Okay. So we got some time there. We should be safe in A9 for a while. Yeah. I think so. Yeah. And that's great. Any questions? Do we have any idea of how many people will be on those teams in the fall? Not yet, though. As soon as these uh handbooks get approved, I'll upload them to Final Forms, our online registration platform, and registration will open for those fall sports. So, I'll be able to tell you about next board meeting. But I'm anticipating the 20 to 25 for both soccer teams. I'm
019hoping we get at least 12 or 13 for volleyball. And coach, what do you We're anticipating 19. 19. Okay. football. Middle school volleyball will probably be in that 16 to 20 number. Yeah, that seventh grade total. Yeah, number is good. Middle school football's healthy. I think they'll probably be right around 1920 as well. Perfect. Great. Anything else? John, John, has any have any of the coaches reached out? And I only asked because I've been seeing some player le practices out on the field. Have any of the coaches reached out about to you about eighth graders move playing up um in any fall sport other than football? Uh girls soccer has reached out to me about it, but there she wasn't sure if it was going to be necessary. Yeah, they're kind of out of the
020border. Mhm. I know. And we're kind of going on that policy where the you know the number of roster spots you decide and you can have that practice and communicate out to everybody. Yeah. If you remember, we kind of put that back into like in just a quick admin meeting and uh at the coaches requested, they could just set the the roster size of what they would like and have triyouts for those spots. How about um one of the middle school coaches for football had talked about bringing up fifth graders to play and then for practice and then playing like a fifth quarter with them. Yeah. So, I was um I was going to we we discussed this as well and this this could be something if we need to if it needs to be
021board approved, we can do it in August and just see if we want to open that door up for fifth graders. It would be mostly for practice purposes. they could come to practice, they could get a sense of what the program was about and we would likely only play them for um if you're not familiar after the game is over, final score is done, the four quarters are done, coaches will bring their younger kids out and play a fifth quarter, meetings, the coaches are out on the field with them and it's just a very guided, very Yes. And so that would be probably the extent to where we would want our fifth graders to participate is just that fifth quarter time. seems pretty good. But it could be it's Yeah. And it but it's they
022they get to practice. They get to see the high schoolers. They get to be a part of that program which we do with all of our other Yeah. Just having that feel of the game and everything, the excitement to Yeah. Start to learn a little bit and maybe bolster that program. Yeah. Thank you. Great. All right. Thanks, John. You bet. We will move on to our committee report. Budget committee. Anyone? Hi, Corgi. Hi. Can you guys hear me? Yeah. So, I think you skipped a business manager report. Oh, yeah. Sorry, I did. I just was excited about the budget. Sorry. Um I will if Libby wants to chime in, she can. But ultimately, we finished up fiscal year 25. We submitted our initial documents and and um data package to the county and we're kind
023of in a holding pattern for the next week to 10 days while the county reviews our data and while the department of revenue and OPI open up their their database. Um I talked to both of those folks yesterday and they're anticipating no later than June 20th. So that Monday, the June Monday, June 21st, we'll start doing our trustees financial statements, reconciling fiscal year 25, and then doing our forecasting for fiscal year 26. Um, and that kind of takes us right into committee reports. Perfect. I guess myself, Dustin, Matt, and Matt met about 10 days ago and went through what we anticipate for fisc year 26. Um, we kind of started with a rundown on 25 and where we where we ended up. I guess a year ago, August, we anticipated a million dollar deficit and
024we ended up just shy of a million dollars. So, which was good. We and we we actually received some additional grant money. So, our House Bill 408 funding was not used to the extent that we had anticipated. So fisc year 25 ended up where we thought it would, but from a cash flow standpoint actually better. And then 26 we're projecting about a $1.3 million deficit. Um and I think as but as Dustin alluded to, we're we're receiving quite a bit of grant money and private money. Um the House Bill 408 money um the House Bill 846 money should put us in a great position from a cash flow standpoint next year. Um we the increase the $300,000 increase is a direct result for w due to wages. We have we gave great great raises and
025increased wages across the district classified and certified. Um we held our benefit dollars the same and we actually and we also gave an additional benefit to to certified staff by increasing their coverage rate to $50 $50 a period. So all in all, our our increase in deficit goes straight to the pockets of the staff. And then this 44K we were talking about. Sorry, what I just said. Any other comments? That 44K we were talking about earlier, federal funding or whatever has that would have factored into what we were talking about earlier last time. Correct. It was It was in there. Okay. I could remember in revenue. Okay. And we've targeted to for fiscal year 26 10% of that house bill 408 which is um I mean that was a long time ago when we talked
026about targeting that 10% of house bill 408. We've target that we should be able to meet it and then we also talked kind of about you know hopefully one objective will be to have you know two to$ two and half million dollar reserves by the summer of 2027 depending on how things unfold. I was going to say as long as we stay on target with Yeah. Any other questions for budget? Anybody have anything questions for the budget committee? You got anything you want to add? Not sure. Okay. All right. Thanks, Corgi. Of course. Uh we move on to discussion and action. I will accept first motion, please. Uh I'd like to move that we So I'm losing that we approve uh the policy 3630 on the second reading. I second the motion. Y so no
027changes from first reading. Um and then you'll see further on down and also connected to that as an attachment was the kind of what's going to be in the handbook kind of the operational guide. Um, did everybody get a chance to look at that? Yeah. Um, when I reread it later, I saw that it sounded like there was something that had changed. We took out we took out pagers. No, not that. It was how it was phrased. It said including athletics or something. Including field trips when we meant that the policy applied to including field trips. But the way it read, it said you would you would be able to have them on field trips. Well, I think there was athletic events and it was just how it was written. It was the intent the
028intent of this board, I believe, was to say field trips are school and athletic events. Athletics, they are being dismissed and they don't necessarily come back to school. So, I mean, they do during the school hours, but the way it was written, it actually said you you'll you can get your cell phone um at when you leave the school grounds, including field trips. And so, I tried to fix that and I don't know if everybody saw it. So, it's every it's just anything that occurs within the school day where regardless of where it is. Okay. And so that's all I just wanted to clarify that that happened afterwards. It was because the way that the sentence was structured that it made it No, it made sense. No, but if you read it, it actually said
029the opposite of what I think we wanted. Somebody would have found that I would. Yes. So, um Yep. Well, is there any other conversation because the policy is what we're approving, right? We're not. Are we approving the handbook right now? We will definitely. Okay. So, let's just do this for the policy. Yep. Has anybody got any feedback? That's what I was ask from the last meeting since since June till now. I see Jen Clansy's on kids are a little annoyed they're dealing. Well, the um newspaper I told you guys what happened and she miswrote and I saw you fix that. Did everybody understand that she was attending um virtually and thus couldn't read what we were looking at and didn't call to check anything? So, the first thing that went out said there were a
030handful of teachers that had signed a petition instead of there were a handful that didn't sign the petition. And so I went through a lot of just just FYI and I made it clear to her that we would happily share everything written and she could call and fact check instead of putting it out because I was worried about her initial reporting which wasn't great. But that's it. And I don't think there was any response anywhere that I've seen. Good. So and we're getting what are we getting? lockers for the phones in that discussion. We've got some things identified and we discussed it with the lady from that foundation. Yes. You know, and she said they would pay for them. So Washington DC just the all of the District of Columbia just went fell to bell
031and if there's a place where there's going to be emergency that's where we go. Um but one of the things that I read about Boulder schools also in Colorado and they did you know how there was a lot of commentary about what are they supposed to do with their time? How are they supposed to like exist? Um and they they did things that I thought I'm just gonna throw it out because I wanted to share it. They got like um different kinds of like games like not pool but what bubble board and stuff like that for kids to have something to do. Yeah. Which seems like if we wanted to at some point make an additional request to this foundation of replacement activities. I think we have a show already there. Yeah, they just said
032that I know that we have a jillion board games like we've got a great shuffle board table. Fantastic. Okay, so I bet that they'll be able to find things that we can keep with. I mean, I think though pointing it out and saying, you know, do we have a full table? Do we have ping pong? Whatever we have in a place where they could interact because that has been the point of this policy to get them to have to engage with each other um during their free time. Yeah. Hey Dustin, what's the status on I think one of the kids or parents have brought to me about outside town during the day so they could get out and actually not be stuck inside. I don't think Yeah. Yeah. So, I'll let Marlo talk more to
033that. She's trying to work the some lunchtime things so the kids can get some more time outside, but also to to more to structure those flex times a little bit more and give more opportunities for kids if they want to go, you know, to the weight room or somewhere else. So, we're still planning. Yeah. Okay. I would say that's the short answer. Okay. And then the other Well, we've heard that. Okay. Yeah, that's I think that was the positive that was the most constructive comment I've gotten from a bunch of the kids, especially in the high school age bracket. Um the other uh question I had is I've been listening to kids talk about what do we do is just leave in your freaking car and then that's not a problem. But the way this
034reads once you drive on campus, it's supposed to be in a box or whatever it is. Oh, I mean we don't want them to go out the parking lot of their car, you know, on their phone or No, I got you. Are they allowed to go out in any case and get stuff? There's always kids that are like my car. I got to go get it. Like they could use that as a tool to go through the spirit of the thing. The spirit of the thing is is if I'm on my phone right now, pretty soon everybody's reaching for their phone. Are they going to do stuff like this? Yeah, they're going to do stuff like that. They're going to get up. They're going to go out to their car and check a message and
035they're I don't know. I'm just asking in terms of enforcement. I mean it's like the kids the teachers are going to chase kids out of their car. You leave them in your car. But you leave it in your car. But if that's the way its because it says according to board policy students are prohibited um having any of those devices on school property during the school day defined as a time as. So school property includes parking lot. That's true. That should be taken out. Mhm. So, I think it'll give the kids some ownership of managing their own device and say, "I will leave in the car so that I don't have to deal with the teacher in the building." Is it not the idea? Yeah. Not have to go collect it. Don't have to collect
036it or turn it in, but have it. That's what I told my kids. I was like, "Just live in your freaking car and it's not a big deal." Um well I mean if the entire class constantly has to go out of car definitely know that's a different issue but yeah so then I'll propose for your consideration that if for reading it defined as the time from the or the first bell to the time of the last bell um just turning the school property to in school buildings. Yeah or something to that effect. Well, as in school buildings means you can use it on the playground. However you want to as long as they have a car about I think with a car that just makes it easier because gonna be kids that are smarter than
037me to come up with that. Oh yeah. That issue. Yeah. I just think that we're not going to go out there. I think we leave it and no one's going to go out there and check that they're not using that they're on their phone in their car. Like if that's their little solve. Well, if that if they have free time and then everyone's going to their car. I don't but they have to ask to go to their car, right? And they just go to their need to have a pedicure for that. Exactly. Well, we can Yeah. I mean, we can deal with this stuff as it comes up and we figure out kind of what's going on and we won't know what to address really until that those problems start to Yeah, because I feel
038like we're going to keep saying, "So, if they're doing this, does that count?" I just think we don't want them walking down the hall and standing in line and sitting in the cafeteria on the No. When they come in the building, they'll drop it and they're not going to have it customs as we're if I'm reading this right the the highlighted is that adjusted language or change language or added language. Are you talking about the I think more highlighted about the field tripy type stuff. Yes. But I guess the question is I know we have to do so many readings. If we adjust language does that then reset the readings? No. So the only thing we needed the multiple readings on that is 5252. No whatever 3630. Right. Right. Right. So this is the second
039one. Then how we want to operationalize it in here we can change at all. We don't have to bring that back. the hand they so for instance if we change you know from four priorities or whatever change may count we wouldn't have to then reset the ratings no not back to zero okay I just but I want to make sure that you have lost what the link and I'm just looking at the one board packet that came out a couple days ago that was that was the handbook yeah so 3630 is student possession and use of wearable handheld devices that defines all of that emit signals blah blah blah. I'm just looking at this. It's prohibited during the school page on the full package. It's prohibited during the school day. It doesn't say where, right?
040And then that it goes on into the handbook, which is what you're saying. Yeah. Yes. This one, this standalone one does say specifically where. Yep. That's a highlight. Yep. That first paragraph. Okay. Is that the That's not the policy. That's the handbook. The handbook. Right. So that Marlo made and we'll talk about that when we get to the handbook. Let's do it. Okay. Let's get through this policy. Yes. So any other questions about policy? Thank you. Okay. All those in favor? I. Any opposed? Pass unanimously. Okay. Move on, please. Take a motion. I move to approve the master schedule for the 202526 as presented. a second. I second. Thank you. So, this represents teacher assignments and the timetable for um middle school, high school. It's very impressive. Was hard to look at. I know. Great.
041Any questions on schedules? Anyone call for vote? All those in favor? I. Any opposed? Passes unanimously. Take another motion for the handbook. Uh I make a motion to approve the handbook. You have to read what it LPHs mo move to approve the LPHS handbook as presented. Um I second the motion. I just had um I just wondered about a couple things. Um, so in the handbook it talks about everyone going to Box and in if there's an emergency. I just know box is different now. Does does that matter? It's just in a distance away from school. Yes, but semantically we should fix that. Okay. And then sorry I was trying to exist without my glasses. You're welcome. Um, and then it talked about letter lettering in sports and I think that's the next Oh, that's
042hand. Okay. Sorry, they're different handbooks. Okay, perfect. That's and then that's all I had. That's true. So, do we need to change bucks period like get it out of there? I'll consult with I'll consult with the master safety plan in Doherty and see where that's outlined in that safety plan. Okay. But that's always been our evacuation spot. Yeah. Okay. Any other questions? The next one is where the call for a vote. All those in favor? I I Any opposed? Passes unanimously. on another move to approve the DP program handbook as presented. And that is Oh, second. I second the motion. Okay. Any questions? Pretty much stayed the same. Yeah, exactly. Anybody have any questions about that? Yeah. Call for a vote. All those in favor? I. Any opposed? As unanimously. I move to approve the
043BSSD activities handbook as presented. Okay. I think that. So, sorry. I second the motion, but I just do have a um the lettering requirements. Um and so I know that what Greta lettered in volleyball, however, she got injured the second game, but she continued as sort of a student manager. Doesn't say anything about that in the handbook, but that's just at the Are you sure there was something about injured? I thought it said student managers. Well, student managers meaning that she goes to stay with programs. So, so that's Yeah, that's just I'm just was just making sure. And but Daniel, I will double check that and make sure that you're right. I just it just didn't say that specifically. We did that a couple years ago for the student managers. Yeah, absolutely. She did go
044to every discussion for coaches and the AD and cases like that. Yes. That's kind of what brought this change on was the uh the postseason roster which you know there there really wasn't in both cases this year for volleyball and basketball you can only take 12 kids on your roster for the postseason and in both cases for those kids they had played enough to fulfill those lettering requirements but we discussed like in the contingency of like an injury or somebody going out of town for ODB anything like that where you say bring in a new kid that we're taking to the district tournament that they consider Yeah. And then um the homeschool discovery students um they're do we get many of those? We get some a few. And then they they have to comply with
045all of our handbook regulations. Did we check the grades? It's all the same across the board. Yeah. Was this where the physical the sports physical Yeah. There's going to be two things that actually we should talk about and and then okay the drug testing and the sports physical those two things. Okay, go ahead. So I'll start with the drug testing. If you remember some years ago we put the drug testing policy in place for all student athletes. Um and it it worked somewhat efficiently and only somewhat efficiently for three years I would say. Yeah. Never. So as what we did was the policy used to read we drug tested every student athlete before the season started. Yeah. Um before their season started and then during the school year or during their season if we suspected
046they were doing something then we then we would test them again. Um and then also we had random just randomly selected students during the season. We never caught anybody. Um and it's really really challenging. um to to enforce something like that. Did we ever have any suspicions necessarily either? One. No. One was a faulty test. I take that back. Yeah. We had a bad test once. Student went back. Okay. When you say test, they go they go to the medical center. Go to the medical center. So, you know, can't do it at home. So, give them a copy. Paperwork is really difficult. Yeah. And the other thing too is not only do they is the paperwork difficult but you you must do it after academic hours which means you're taking kids out of practice and
047the district has to provide transportation which means somebody has to go up and it's about an hour of your day we test if we're suspicious or just everything. So now we are I'm I believe correct me if I'm wrong the proposal is to keep it in the handbook but only under suspicion of violation of the substance policy and it was you know at the time it was I would say now looking back on it probably we should have examined it a little bit more because there was no flexibility so the kid couldn't even start practicing until they had it and again right the paperwork because we went to the hospital and taking the whole volleyball team up there or soccer team on a bus. Yeah. And trying to get them through that. It was really
048I wouldn't say burdensome, but it's it's cumbersome in the best organizational situation. Yeah. So, we can say now we could just call a parent say, "Hey, we really suspect that Matt was, you know, such and such and we we need you to sign for this or they can't play." So if they're under suspicion, we can just say you're benched. Correct. Until you take this test. Yeah. Right. Tell them you're clean and take this test. Yeah. Yeah. Might take two weeks to get into the doctor. You never know. It's kind of similar to the search and seizure on school grind. Sure. Yeah. And was that money that we were paying for that stuff or anything like that? Yeah. Did a pro bono. Okay. So it's not necessarily that. It's just No. Would that change with the
049administration at the hospital too which changed quite regularly over the course of true. Does it say what they test for specifically? I don't know. It was marijuana. Marijuana, opioids, perhaps dancing drugs, which is, you know, funny. Okay. The other highlighted piece that John had in there was cell phones. We've talked about that. Um, and then the physicals. So MHSA, John mentioned it. I don't think everybody was in attendance. Um, this kind of came from MHSA because of the more urban areas of Montana, the hospital were getting overwhelmed. Um, so you could go every two years, but we can also stick with every year. I think we should keep it as every year. Yeah, I think we're all in agreement to that, right? I mean, we should I don't think there's any I talked to several
050schools about this at the meetings and they all pretty much agreed but from a liability standpoint and really the only I'm not going to say the only reason one of the reasons and I mentioned before or alluded to these larger towns, cities within Montana that have multiple high schools like Billings for example, their clinics were overrun. So yeah, that was the biggest thing. You after July 1st you can get those for the next school year, right? after May or May 1st. So I mean look hopefully there's conscious figure that out. Yeah. So I'm sure they will. So I'm you are fine with what this says right now on cell phones. Yeah. It's I mean again it's going to kind of reflect kind of the policy that we decide on with what a school day is.
051Mhm. Well, we're saying in our in the handbook that when they leave, they can get their phones back. Yeah. But um because they're not going to come back because they're not coming back here. Correct. As opposed to a field trip where they're going so they can use them and I think we were talking about and I does it say it here that you could confiscate them if you poach if they're being misused was misusing them. Poaches are up. It's totally They want to the coaches the coaches can confiscate them for the entire trip if they want to. That's their I heard that there's issues on the buses with them taking pictures just probably on the route buses. Could be. Yeah. Okay. Yeah, there were Well, I think there that was the route buses, right? Yeah.
052Well, but Okay, we're not doing how do you give kids their phone back and then take it back. Give it to Mr. Wayne on the bus, you know? Mr. I mean, honestly, it just becomes about parents. Really, all of this becomes about parents saying, "We support the school doing this, and we think you're fine." I mean, you can put you can put screen time on your kids's phone until 4:00, right? So, when they're on the bus, they're not using it. Yeah. Whatever. Don't be, you know, or just leave it at home. Amazing. The other thing that and and coach Shipman can attest to this as well. I think that being on those bus trips a lot in the last few years, the kids who are that know they need to study and do homework, that's
053what they do. Yeah. And they'll get that stuff done if they know they need to do it. Um and there's some that don't that choose not to use that time. It's just going to be down to if they follow their coaches, teachers, and parents encouragement to hey, first two hours of this bus trip, you got to be doing this. It's a lower ratio of kids using the bus, using their phones on an athletic trip in my it's been my experience with these days and stuff like that. Correct. Yeah. I just think sometimes wish would get on the six hour bus. I think that Yeah. I just think we need to be approaching it that this is a positive for them, not something that way they can get around. Yeah. Not something we've learned to sneak
054around. Yes. Like you can still go watch your Yeah, that's Yeah, okay. Great. Any other activities handbook discussion anyone? I'm just curious the 175 for sport. Um, is there a way that kids who can't afford it, do we have it? Yeah, that's it there. That's part of like the free reduced lunch on that program. We get with we go about anybody who requests a reduction over no fee in it at all as we have them do their free and reduced lunch form and we just we we follow the federal calculation applied to a different situation. That's the same with IV testing, AP testing. Okay. All that stuff. We it comes right from Foxy. Great. Um Dustin, yes. I think that the athletic handbook is actually even more generous right now and that if someone has
055free and reduced lunch, it's a flat no charge. John, can you It says we'll be eligible for free activities fees. Yeah, there used to be a like a nomination form free gotten free over years. It says reduced here. Yeah. So, great. Sure. Anything else? All for vote. All those in favor? I. Any oppose? Pass unanimously. Move on to the coaches handbook. I move that we approve the BSSD coach's handbook as presented. I second the motion. Nothing really. The only change is that I put all the emergency action plans at the end. So the coaches will read that and understand um in the in case of an emergency they have a contingency. Have we not had that in there before? Um I I gave them a copy last year but I had not put it in
056the handbook. Okay. So I figured it was better to put in the handbook so they can sign that they've read and acknowledge the emergency action because they've seen it and looked at it. And then John and Matt give a significant activities only action plan. Gotcha. This is a question for Matt who might know this. Uh, Don, um, so I'm on the board of a summer camp, so all this that just happened in Texas, we're really paying attention to. And I said, do we put all of our emergency action things out there for the public? And they said, our attorneys said, we'd rather have them just ask us, we don't want to put it out there in case we don't do everything according to what we did, that we'd be more liable. I'm just throwing that
057out. Is that true? Is it better not to publish it? Well, those will be out there regardless. Yeah. Okay. Well, and also we have now I don't know how far along it is, but it'll be launched in the fall. Like if you can you go to our website, you can tab like bore and you find out all the information about the we're also going to have safety school safety and security out there. So just we just have to do it just like I said. Yeah, we should. I just was I was surprised that that was the some insurance or somebody had told us not to. So I was curious. Anyway, I can see that from a camp standpoint for sure. Well, it's still dealing with kids. Yeah, exactly. Are you going to do what you
058said? Yeah, that's that's what we should be doing. Okay, any other questions? Call for a vote. All those in favor? I I Any opposed? Pass unanimously. U tableabling online learning providers till Yeah, I'll have them in August. We're really just trying to align when you guys approve what I has already approved. So, because just wait till it's all done. It's not an easy process to get them to approve something. So, I'll have it next month. Sorry. No problem. Thank you. Move on to action or discussion. Action number eight, please. I move to approve the 2025 2026 school bus routes as present. I second motion. There's no change. The only change no change in mileage. We did add stops at the Riverview Apartments um because we did have some people ask for that and it's great.
059He can get in and out of there. Oh, they rely. I think there might even be Let me Is he going to stop twice in there? Yeah, I think there's two stops. Yeah. Um like right when he pulls in and then right at the just a little bit forward and then he goes out. And those are the ones on the right side as you're going up. The left as you're going up opposite. Okay. on the other. And so they'll be they'll be the last ones on and the first and the last ones off because it's got to be a downhill. Yeah, I was going to say you don't turn against that graphic. It's got to be That's what I was wondering. Yeah. No, the first one's on the last right. No, last one's on, last
060one's off because it'll that'll be kind of go the ones on the right. against. So, okay. No new bus driver interest or anything from anyone. I mean, they were lined up. I thought I saw someone coming the door and they're like, "Oh, that wouldn't be a buck." Oh, and Outlaw did a great job with of a press release about that, too. Yeah, that's just so weird. Really? I mean, I'd be a bus driver if I was retired. There you go. I can't wait. You're not [Laughter] okay. We'll call for a vote. All those in favor? I I Any opposed? Pass unanimously. Uh for this next one, do we need a motion? No, we can just discuss this. Um so we receive ease, which is a state program to lessen our costs. Um and according to
061the government standards, we need to have a filter. We use the SIPA filter um in our school district and so this has to be kind of recorded in minutes. We use the filter. We use it. It's in place. Yeah, exactly. Internet Protective Act. It's part of the federal funding and we're all good. We're good. For the record, when you said, you stated it, it's in the minutes. All good. Great. Move on to number 10, please. Anyone can read. You guys Sorry, I'm used to the other side. Move to approve. I move to approve the uh request for the waiver placement. And I'm trying to find it so I can read it. I need a second. Please. I second the motion. So, it's in there. Um the name is redacted because this this does go to
062the public and honestly the unredacted documents can be available to you guys if you wanted to see them. Um we have a polic and then the other thing with this is we do have policy in place that allows the superintendent to do this right. Um if you would like to go that route that's how we can go in the future. We have about six a year. Um they're always kind of at this particular point. This is the type thing that allows you to wave whatever the requirement was, right? Yeah. We can't wave below the state standard, but we're above the space. Yeah. So, I can't wave like a state standard, but I can wave particular. Yes. Yeah. Okay. Um, and it's always once it comes to my desk and then to you guys, it's been
063thoroughly vetted through the counselor, through the principal, with the parents. Um, so the parents have to sign on it, too. Yeah. Yeah, it's been pretty smooth. Does this So, this is for graduation or for just for not taking that course. No. So, if you'll look I can't replacing um it looks like this. Oh, definitely. Um yeah, it has so the requirement to wave is that one of our requirements is that the student take IB Lang and Lit. this student wants to replace that with MTV English. Okay. So, and at the end of the day, like it's it's really a process that we talk to get through because there are certain things that were like, hey, this is really what you need to be doing, but generally it's students who uh when we make this decision,
064it's really kind of making a decision to help them graduate from high school, right? We provide the funding part though. How does that work? MTDA. No, MTDA is not anymore anymore. Okay. So it's how MTDA works is the parents pay half, the state pays half, we pay half. Depending on what the situation is for the student, we can kick that back to the parents who will absorb that cost. It's nominal. I think 115 per student per class, something like that. Yes, it's that's very very small fee. And then again, so there's there's this we did a significant fund raise over the last seven years and in FOBS the the balance is around 250K for these kinds of things. So we can cover that. No problem. But they don't and they don't have to does every
065person have to meet that qualifi that free and reduced lunch to get anything like that? Okay, good. Because that's a very low low bar. Well, and we have a lot of MTDA participation. Yes. Okay, thank you. Well, I don't have any problem with it. This MTDA of course is so good. Any other questions? Helper vote. All those in favor? I. Any opposed? Pass unanimously. Uh sports schedules. Anything you want to talk about there necessarily or No, we see how much gas we burn. Yeah. But they should be pretty much finalized. There's always some unforeseen contingency that comes along. I mean, everything for fall is set. Yeah. Everything for fall, I'm hoping is set. Nothing. Yeah. The only thing um I I talked to the Sheran athletic director the other day. He wants to move the
066middle school game against them here to Wednesday rather than Friday. So, we would just play varsity on Friday other than Wednesday just because they've got a a youth hunt club that's meeting that weekend in. So, um I don't see any problem with with changing that middle school team. It doesn't change anything for our high school. So, yeah. No, that's great. And it's great. Um okay, we'll move on to number 12, please. I'll move to approve all policies listed for first and only reading. I second the motion. Thank you. What? There was one. They're interesting. Kind of change that Libby and I discussed after our policy meeting, Matt and Matt or Matt and Barbara. Um 5120 P1, which is that federal background status and and I made the mistake when we were talking about it. Our
067local sec our local agency security officer really is me in the state's eyes to access those fingerprints. So instead of having that door in there, put me in there. Okay. And then we had talked about ink fingerprints versus the electronic fingerprints. If we can just kind of for now keep it as both until we can get the machine that takes those fingerprints and learn a little more about how it works because we'll start fingerprinting here as we start hiring people. Um if we could leave that as both and then maybe make a recommendation in October or November and however long we prefer. Y and then I think everything else should remain the same. maybe 5120P. Is that correctly? Were those the two things you wanted me to address? Yes. Yep. Those two those two just
068I saw them as just being kind of issues that you know might come up. So, it was good to keep both available as far as the means of obtaining the fingerprint prints at least for now. And then um and then just getting that lasso done as one of us because we received the information. So once these kind of all go into place now, I don't know if everybody realizes this, we'll go through Libby and I and upload them to the database. All of our policies are available direct link right on our website um managed by NTSBA. If you haven't had the chance to read all thousands of them, I think I still have packets. We did make we did make changes in what was recommended. Yeah. And everything should be reflected in what went out.
069All of our changes. Just letting everybody know what we did. Great. Any other questions on those? Call for a vote. All those in favor? I. I. Any opposed? As unanimously. All right. Next meeting is scheduled for Oh, sorry. Consent. I have nothing on my consent agenda. Uh, I think a motion to approve that, please. I second the motion. No, you have to make the motion. I make the motion to approve the warrants and liabilities. Second the motion. Call for a vote. All those in favor? I. Any opposed? Pass unanimously. Okay. So, August 12th is the annual budget meeting. I think we have time to talk about these people. We may have a need for a special meeting between now and then possibly to clean up any personnel, last minute hires. And then there's a a
070housing option that I'm getting close. I I don't know. The people who want to rent it. It's uh it's his cabin right across from the Uzo Falls parking lot. Oh, yeah. Yeah. So, there's an air strip over there, right? Potential. Yeah. But they they very friendly people and they will rent it to us for $1,000 a month. That expense will go directly to the employee. They just they're trying to decide whether they would prefer to rent to the school or to the uh actual employee manually. And I and we have somebody for it. Um so that if that comes up Livable space. It is the original old place, right? Not that one. I thought not the uh gate for Moonlight. It was like the original house. I don't know. It's sweet. The original house for
071Well, like the original. So, it's that bigger one on the moved. Yeah. I thought it was the air strip property with those ramshackle cabins on it. It's all the same property. That is okay. That's the one close. It's been totally remodeled in there, right? I think so. So, you're lucky. I'll set it up at least four or five days in advance if we have to have a special meeting. And that would just be for that and possibly any hires. That's for Trump through the summer. How many bedrooms? Two. Well, one in Pine. Yeah. Great. Okay, meeting journey. Thanks everybody. Thanks everybody.