001yeah bring this meeting to order please stand for the Pledge of Allegiance United States stand Nation indivisible andice here we don't have guess tonight with that I'll move right into 3.01 okay public uh participation and correspondence three minute limit no discussion Personnel no exceptions CER Board of Trustees welcome public comment on issues and concerns this is appoint in meeting for comments on matters not already on the agenda comments on agenda items will be accepted when that item comes up during the meeting person also submit views in written form to the clerk or superintendent prior to the meeting and those comments will be brought to the attention of the board during the meeting do we have any correspondence or public participation well I spent about an hour this morning preparing a three minute talk and I
002left my notes at home after talking to um somebody that's important in the state of monana and I thought you know I think the most important thing I can do is share from my heart something that really impacted me when I was in graduate school um I had the unique privilege of working with um division one incaa athletes for three years at the University of Tennessee I was a sports psychologist and I'm a m trainer and I was a mental coach um working with um credible gals many of them became alans many of them were um National all-americans and uh one of the side jobs that I worked with that group of athletes was uh with athletes had life controlling issues whether was eating disorders chemical dependency um uh sexual promiscuity name it and uh
003when I tell people that going through you know being slandered and cult names of this community I've been through a lot worse believe me I have I've been through way worse um but what I learned in dealing with those athletes as women was that aside from their their closest family members being the most common perpetrator it was their High School coach and that is why it's so important as we go into getting ready for hopefully you if there are open positions new teachers coming in that when our principles and whoever else is doing interviews that we go beyond looking at criminal background checks because our kids during your most most vulnerable time from grade school to the grdg in high school are when some of the most damage the greatest damage has done and it
004happens so often in our schools and I just encourage all of you to be very very mindful of that as you go forward thank you any other other comment that move on 4.01 this now all right Middle School student coun hello uh culture Public Schools board uh my name is Jonathan St and I'm the fbms student uh council president I'm here to today to kind of tell you what's been going on at our school just the things that we've been doing and what we plan to do in the future um starting off I at the beginning of my term I started a suggestion box so that we could get more student comment than just members of our club and executive officers because I I was in the club last year and I noticed that a
005lot of our ideas just came from us and not from anybody else and if there were we mostly ignor them so I started a suggestion box and I got a lot of suggestions which some of them we've already gone through with that worked really well um and the first one was a hat day every day during dress up days that we do at the middle school and it worked really well we raised uh a few more extra dollars and it pleased the students pretty well um the second one was a microwave a second microwave in the cafeteria and we did buy one and it has worked out really well there have been uh less weights for heating up heating up food in the cafeteria if you have brought a home lunch and a lot of
006people seem to be happier about it our second one that we're still uh deciding on the date is we wanted to do a a video game competition after school fundraiser or just elite club uh fund day after school but we still don't have a date on that because we need to look at the track schedule and work our way into that our SEC or our fourth one is we did a salad bar meet to discuss a Sal having the option of a salad bar with Mrs anelo the lunch coordinator and to discuss this possibility and also we thought about doing a healthy snack vending machine at the uh middle school as you probably know we have a a Mustang card there where we have 3D printed little coins that you can pay for snacks after
007school and so we thought that it might be a good idea to have a healthy snack vending machine that you can pay for with either those coins or with cash at certain times during the day either passing periods or lunch or morning and afternoon um 4 day 4 day weeks were suggested and I know that a lot of planning has to go into this so I won't talk too much on that one uh movie Days uh a blitz day we did one of these uh during I think it was right after quarter 1 first quarter uh where students who had missing assignments or G's and Fs would go and work on those during that day after after a certain class period and all the others would get a reward like a movie or a game
008and it seemed to work really well because we put a reward out and a lot of people and a lot of those students worked really hard to get their missing assignments up so they could join us uh a father daughter dance was suggested and uh but we found out that uh the the reason it was suggested is because dads were dancing with their daughters at the dance but we found out that cprd uh might have one so we're going to ask ask them about that and then tell the students later um okay uh moving into the last ones phone Friday uh a day on Friday where kids who have no punishments or something like that depending on how we can do that would get their phones or their device after lunch or during lunch um
009for a certain amount of time uh we're still deciding on that one and then soda Fridays where you would you get to bring a a soda to school if you pay a dollar or two dollars to bring it in and then pajama Fridays for uh more of a consistent drci ofit um I also did I noticed that with our schools we don't really have a name for the mascot it's kind of disappointed on that when I found out so I looked at our mascot and I thought what could we do to kind of hype it up because I have no idea how long it's been since the Mustangs mascot has made appearance at anything so I decided to make a naming the mascot contest where people would put their suggestion suggestions into my box and
010then we would have a ballot on them later and that worked really well and the winner was Cole spelled c o l e but because of it's kind of funny tradition because instead of Cole the name we decided to go with more of coal so we spelled it c o a l and that's what we changed it to um and we thought that I thought that maybe he could the co the mask the Mustang could maybe appear at eth grade promotion fifth grade orientation cleanup days Earth Day and then fund day just to kind of hype hype those events up more off more and give him an appearance um we did have uh a dance I'm sorry I said Valentine's Day dance earlier we didn't do a Valentine's Day dance we did the snowball uh
011in January where we had uh help the helping other people every day Club The Hope club and the Multicultural Club also run by Mrs Peterson help out with that and it worked really well um and then we did like I said we did meet with Mrs Enon to discuss the options for school and we decided to do a surve with the student body to see what meals would be their favorites and what combinations of meals they would like to try and uh to see if they would probably prefer that or Salad to whatever meal they had that's about it thank you thank you so that was really good takes the ball and runs with it and a great r model nice job Logan all right Jonathan sorry so many [Music] of uh we have no
012old business so we'll move right into new business 6.01 uh resignations for your guys' information purposes so I no okay with that 6.02 that's okay so I'd like to recommend for a district super uh substitute for 2425 school year Glenda Glenda Glenn I move that the cler Public Schools Board of Trustees approve Glenda Glenn's as a district substitute for the 2425 school year second you have a motion a second any public comment on this any further board so this person resigned and then will s when she can okay so it was a full time full-time position so she's resigning and so got it okay anything else wait hi Tiff hi hi hi uh 6.03 Mr Manel and I think m serson is online um think you have a list of the graduation requirements correct so
013um we are proposing that we drop um those by one um and that we reduce the required math classes from 4 to three um the reason is for that it lines up with the other schools around our area um the University requirements are three for most um colleges universities um in our course description book we do still list uh like a rigorous core where we encourage the kids that they're going into a math field or a science field or something that they do go ahead and take for math um it also so would allow us to eliminate the senior mouth class and put statistics back in and I'll let Mrs Ramsey speak to that um it also lines up with the NCAA and niia requirements for student athletes so but um I just think that
014um instead of at the current point the statistics is kind of sprinkled amongst um the curriculum in algebra and geometry Algebra 2 um because with your standards for high school math they're not like necessarily like these are the standards taught knowledge for one these are geometry it's just like Broad and so the statistics and probability just kind of get shoehorned in sometimes and I feel that that is an area of weakness um with our many of our students um introducing into statistics curriculum I think could be really beneficial for students um across the board especially in a day and age where um media literacy um and like statistics literacy is really important being able to um be uh read data interpret data um and um understand whether some things could be potentially misleading um I
015think it's also um important for um not just obviously those everyday life skills that students need um but I think it would be beneficial for those that are planning on um going on to college um in that preparation uh some students when they go to college need to take that calculus track which is currently what we offer um but other students would benefit more from uh that statistics class uh because many majors require statistics as the math class that they need to take uh so I think that it would better prepare those students um who are going in that direction in college uh so that um transition from four credits uh to three credits would kind of free up um the teaching schedule a little bit uh to be able to offer that statistics as
016an option for students I think it also helps those kids who aren't on a college track or that's not their interest they're interested in going into the workforce right away or into a vocation um because then like if we can get our welding certificate program back if we can get the business certificates going again um that let those kids pick up an extra class there so and I think that's a positive for them is ter on yes is she want to say anything hi yes I um after conversations with Mrs ramsy uh and am in full support of looking at adding statistics to our um core schedule I feel like um our vocational kids kind of struggle a little bit when they get to that fourth math and this would give them a little more
017flexibility with their schedule as you know everyone has talked about as well as offering the statistics which is you know you'll see it across the board in um varying degrees that are going to require that in college so it is it is a weak point and I definitely agree with Mrs Ramsey that it would be of benefit to our um seniors to have that as an option and I think what we're asking is for you to the change for the graduation requirement we've taught statistics before so we just it'd be a process just to add it back into the course description book that's not an issue and then we would talk with d knife and go to the steering committee hopefully to look at making that a dual credit if possible we're not sure that
018that will happen but that would be our goal but I think even offering it just as um a regular high school credit without the dual enrollment option would still be um a benefit to a lot of students is there um I guess if if we're only talking about going from four to three and that's our that's our decision that would be your decision to keep senior Math is that what you're saying I think we would replace senior Math with Statistics is and then those students M um instead of taking senior Math they could choose to go preal Cal or statistics okay so it actually gives them three options with a little bit more rigor so is so going through a syllabus if you you looked at the syllabus for senior Math would that basically be
019kind of rehashing geometry and algebra is that what it is it is and there's about a quarter of it that is dedicated to statistics and probability but again it's just like a of it but senior Math is targeted towards those kids who have finished Algebra 1 geometry Algebra 2 and then still need a fourth credit and but maybe might not necessarily be ready to take like a college level class so it does kind of um go over and extend topics brought up in those algebra one geometry Algebra 2 track and then of course there is an addition of some statistics um and probability in trigonometry correct me if I'm wrong but my understanding was that senior Math was plugged in um to help prepare kids for taking the ACT that's when most of them were
020taking it as seniors and just a few were taking as Juniors and now that they're required to take it as Juniors it's become more of a place filler so and we would rather they are able to take something that's going to help them longterm so I mean I have three kids that would have benefited greatly from a statistics class so Mrs davp raised your hand to speak go ahead um I guess I'm guilty because I was gone a few days last week so I didn't realize that this was on the dock until this morning so I didn't get to talk to the teachers involved um I kind of have a concern that because our math scores are a little low now and by dropping a math are we going to improve that any and then
021um did we do a student survey to see who might be interested in statistics because when we get up there if a person starts in Geometry they go GE omry Algebra 2 pre- Cel trig and Kel where would the statistics fit in how would we have enough you know are we going to alternate statistics and Cel um I guess the other thing that bothers me we drop a year of math these kids are going to have a year without math if we have lower ended kids that are thinking about going to college but not going into engineering and they need it fourth math class what are they going to take you know they're looking at an honors class they have to take whereas when we had um the senior Math that gave him a good
022review to go into college um I think I don't know when I think about this it's a pretty big decision for me I think and I was wondering is this something that maybe should be a K12 decision with our curriculum director involved I don't know if this was done because I wasn't in school I didn't get to talk to people so I have no idea but that was one question I had was you know if the curriculum director was involved and a committee type thing involved or is this just a high school decision what should it be thank you speak to talking to kids I can speak to some of it um so talking to kids I know the um quite a few students already um uh who I have taking um like the pre-cal
023and Cal will still go and take the statistics class like let's say a doine or something during the summer I've seen some kids do it online so I know that the um like the desire to have that statistics is there but I do um think that Mrs DAV for's right it would be good to have some concrete numbers um and I don't have those as far as like students who have um said with whether they would be interested um I would say statistics should still be um an elective credit offered um that they can choose as you said after they've like completed that track of Algebra 1 geometry Algebra 2 um so it's would be kind of an addition to like the preal he for um calculus so um I do think that you know
024we could potentially get some numbers um and I don't know that this is necessarily the final say today on whether or not um we do this um but um I think that it is something to look into we can see what the student interest is um I don't um I don't have the answer to whether or not our scores are going to increase or decrease I think that would be kind of hard to tell especially since we don't test seniors at any level um the test the last testing that they get is their junior year at the ACT um so I guess it would be hard to even look at schools because I do know um and Mrs Anderson can collaborate with the schools that she's taught at she's been at a few in the
025area um that three is generally the most common um with two being the bare minimum requirement from the state um so I know like looking at those schools we could see what their test data Maybe looks like um but I can't really speak to whether or not like those scores would drop because we can't really evaluate or we haven't been evaluating senior year um so that would be hard to compare um is there anything else I can and we the curriculum director wasn't involved when we start having this conversation because it's a course we've already taught so there was a curriculum in place it's not a new curriculum um we may have but it's a change in curriculum in graduation requirements grad graduation I didn't see it listed though today I looked it up currently
026we didn't have it in but it's under the courses um like previously taught but not offered so it should be at the back yeah I looked through all through INF Infinite Campus that was my question is just what would we do first adopt it or not but I didn't know it' been taught before either so right yeah um and I had to go back several years to find the original list and so I actually made that as a note today that I need to double check the curriculum or that description book list so because I think there are some other old classes that weren't on there is the is the uh is there a prerequisite for that is a ofra to a prerequisite for that yes okay so you'd have to go through three and
027then get that as the fourth y so it would be the option for um uh students who if we're going to make the requirement three to graduate um it would be another option for those students who are still planning on taking a fourth year of math um so that they have you know that to bridge on into college or potentially if it would be a dual enrollment class to get um Botha high school and college credit for it but Cal cck is still optional yeah you still take that if they want to yes option my first thought when I read that I'm like we can't take away a math like we need all the math but I researched and researched a ton of schools in Montana they're all at three I didn't find a single
028one at four um and the Montana University system requires three for admission um and any degree that's not science-based requires statistics not calculus and I would still highly highly encourage students who are planning to go to college to take four years um because I I do think that having that Gap in between as Mrs Davenport said can be detrimental to students having a year off in between like high school math and college math can be a difficulty I fully acknowledge that so um I think if we were to do this we would still have to work uh closely with students um on what their goals are and making sure that they are taking the classes necessary to need those goals well I think even having having four right now that doesn't allow for any wiggle
029room I mean if you fail a math class you're not going to graduate according to unless you take two maths in the same year and so I mean that that does seem a little it's another strict English Standard is four yeah yes so since they have to take four years of math and four years of English those who maybe came in their freshman year and they made some bad decisions when they were young it's kind of sometimes hard to get back on track as they have to retake you know both of those for like every year moving off maybe a form could go home to the parents that says I will require my child to take form M class I would like to hear dereck's input on this well I said it's not going to
030happen tonight and it won't affect anything this year yeah so maybe let's get some more information some numbers get that course description see if do knife will do that dual enrollment and then we can have great thank you thank you uh4 this is you again boss sorry you can take it no I know what this one is this is not me I don't want to I can read it this is our l so this is our intent to impose an increase in the levies um we do this every year um what it what it BAS basically is as a rough estimate because we don't know all of the um budget numbers we don't know our taxable evaluation we there's a lot of things that we just don't know yet and so the state um requires
031us to give this out to the public just to give a heads up of hey this is potentially what we are going to do but the budget isn't set until August so when the budget actually comes through that's when the final numbers are given um the only thing with this that I wanted to kind of check with you guys about and I put it on here so you guys could see it um is a state major maintenance Aid under the building Reserve so for elementary that's $ 48,4 um this is totally optional I put it on here so you guys could see because I did have somebody come to my office and say hey did you know you could be getting these funds and I said yeah I do I've brought it to you guys
032before do you want to do this the answer was no before I thought maybe I would just touch it again this year since we do have a lot of building things going on um but basically what it is there's 15,000 per Elementary program or high school program plus the product of $110 multiplied by The District's budgeted A&B for their prior fiscal year not to exceed 10 mills and then the state matches it with a set amount dependent on how much we have so the numbers for that are if we if we Levy the taxpayers for $ 48,4 in the elementary the state will match us 8,647 so that's basically 8,647 that is free from the state it's not a very good return in my opinion and I don't know if that's something that's why I
033wanted to kind of bring it to you guys um in the high school it's 27,600 and the state would only match us 4,973 so that is something that um you guys can just advise me on as we get closer to the budget doesn't have to you know you're you don't have to say tonight but that's what you want to do I already put it on here so that allows us to do it but um definitely when I go to the budget in August we don't have to do it nothing on here says I have to do that but I wanted you guys to have kind of a heads up of what that is um and then I wanted to give you a balance of what our building Reserve fund is because I don't know if
034you guys know what that cash balance is and that might be helpful for you guys to decide whether you want to do that or not um in the elementary it's $385,900 so we've kind of stayed I try to really stay out of that unless we have something major going on because the only way to refill that is by what I just explained um so if our general fund can pick up some of those maintenance things that you know your daily maintenance things or any big projects even that we have um then that's what we tend to go with first so that's out of comfortable for for me as a business manager but if you guys don't feel so you can definitely look at raising that amount to the max that we can um but to
035me I've kind of been able to stay out of it a little bit I use some of it for um the vegetables I did use our portion that needed to come out of that came out of the building Reserve um but other than that I've kind of stayed out of it so I just wanted to give you guys all the information so that you guys could know what the option is but if if it were me I'm kind of tend to leave it off because we're already putting a bond out there you're already asking for taxpayers to pass the M Levy and to me it would be more just like padding that account which is obviously a good thing right long term um your billing Reserve is what's going to come in clutch when you
036really have some things break down um but here nor there I wanted you guys to have those numbers and then um every year we end up doing a little bit in technology but the other funds I feel like at this point right now um that those are good so I've left those as zeros so that's all you guys are kind of approving tonight is that and you don't have to say yay or no on the building Reserve that's just information out there and then that gets Final in August so and if we don't Levy into an account is this where the coal gross proceeds won't funnel into those accounts either yeah but right now it's really hard to tell you know um where that's going to be but typically typically there's been a little bit
037in Adult Ed because it funds the pool help some of the electricity um technology and there's been a little bit in transportation but transportation's kind of been a little bit funny this year because we don't we're not using two extra bus drivers so right now I left that at zero but um could be possibly when we do these that we do a little bit so that we can have some coal proceeds come in okay so and I this Britney and I talked about this building reserved on Friday and I don't like charging our taxpayers $48,000 to get $8,000 back I just think that's not a good return um especially when we're going to be asking for stuff so I would prefer to leave those off decide that right now we have those funds are pretty
038good right so we've been fortunate not to have to use those so I would tend to agree yeah I think so too and that way when you guys are asked later you can say that's why we that's why we didn't and that's why there was a lot of discussion too about it is because like right now is the biggest tax base that we have and you know are we maximizing that so that's where I kind of got some of the questions from and it makes sense but I feel like we're doing a lot of other things right now too that doesn't maybe make sense this year so and really it takes out the um kind of that gray area that that people might ask about oh why why didn't you use that for that and
039this for that it's it's like well we're using general for all of it and then keeping this as a as a rainy day ESS so I like that okay so we need to do this and then the numbers will be fin IED in August yep okay um which one do I do you want me to do the elementary elementary I move that the colp Public Schools Board of Trustees adopt the resolution of intent to impose an increase in levies for 2916 MCA for the Colstrip Elementary District district for fiscal year 26 as presented second okay motion second any public comment on this any further board wait I Tiff I Serina I I do we need any discussion on the high school okay I move that the colster Public Schools Board of Trustees adopt the resolution
040of intent to impose an increase in levies per 29116 MCA for the CER High School District for fiscal year 26 as presented second okay motion second any public comment on this any further board wait i t i i okay 6.06 Ki this is since the um board has decided to run a M Levy um this is the this is the numbers that um will be on the ballot and this is over base Levy so to recap that um everybody pays taxes you pay your local your county your state taxes so you do get a tax bill and but this over base Levy um 80% of it is funded by the base for what normal taxes are taken out um for that extra 20% and I believe sped is at 40% 40% is at the base
041to get to 60% or higher to 100 you have to pass this over base Levy so the over base Levy is 44651 15 in the elementary and 45,3 in the high school um we did talk about that allows us to keep that budget Authority um also we talked about that letter that goes out to taxpayers that we've done the last couple years um doing that again I don't know if that went to the board last year but I was looking at it and it looks like maybe the board took action to do that maybe so and then we Ste in so we will put that on the next agenda and um have that ready to go okay and are you able ever able to find out no I didn't get an answer but I'm hoping
042by the time that'll give me two more weeks okay she's looking to get a definite answer on how much of this was covered by whole grow proceeds CU that letter we send out tells taxpayers we're not going to use their money we don't have to um but it'd be nice to have that definite answer in there so we can say last year this is what you approved and this is what you had to pay because this was covered yeah and that the other non-levy Revenue that comes into play is that cold mitigation block gr so that also reduces the amount of tax taxpayers um how much taxes they have to pay in on your base as well so they take in that non-levy Revenue so that always helps us out a little bit so but
043as far as the cold proceeds that is one that is um above and beyond so yeah I'll find out those numbers and hopefully we'll have that by the next um or for the letter so perfect and then the whole thing has to be read sure pass that On The Board of Trustees of calll strip School District number 19 set the elementary general fund Levy at $446,500 Ms and the High School general fund Levy at $145,300 3.49 Ms for the normal operational costs of the Elementary and high school districts for the 2025 26 fiscal year passage of this proposal will increase the taxes on a home with a market value of $100,000 byx o imately $447 on a home with a market value of $300,000 by approximately $434 2 and on a home with a market
044value of $600,000 by approximately $868 cents in the Elementary District passage of this proposal will increase the taxes on a home with a market value of $100,000 by approximately $44.79 on a home with a market value of $300,000 by approximately $14.3 and on a home with a market value of $600,000 by approximately $28.27 cents in the High School District the durational limit of the levies is permanent once approved by the voters assuming the district levies that amount at least once in the next five years I'll second okay Mo second any public comment on this any further board it's important we pass these levies even with everything else we got going on these are our operational costs so all right with that w i Tiff I Sera I I Mr Stewart all right thank you um
045I've been learning about eate U It's been a interesting Journey the last couple of months um I have two proposals that need board action on U two different ER bids that Nicole Jones or E consultant helped Britney and I put together um I'll start with the first one the category one e rate uh this is for our district internet service a three-year contract so currently we use range internet um for Internet service they as far as I understand this is the end June 30th of this year will be the end of a three-year contract that was started three years ago with an eate um funding source as well so that service is coming to an end so if we continue um with another eate this is the time to do an eate approval for that
046um so I put in the um I submitted for you a just a full review package of highlighting recommendation that Scott and I talked about we we are the selection committee that we' looked at for the scoring Matrix and the and I had some input from Nicole Jones on just basically how to look through this and make sure we were doing it right um this one's a easy one in that the we put it out for bid for Internet service um two biders um put in for it range uh was one bidder and then another company called citronette um and looking at the RFP which is asked for the internet service with a few details range came back with a very uh specific quote for the Internet Service Plus uh some IP addresses which are
047useful for setting up our firewalls and routers to make sure it all works well on the internet and then the company citronette just gave us a big general sales brochure packet of like everything they offer um and it seemed and I'm not sure why that company did that but it doesn't meet the requirements of the RFP and it's not clear and concise and I have no idea what they would want to offer and even looking at their numbers that they put in their brochure for internet services um they're way more expensive than range would be so I recommended that or Scott and I looked at it we recommended that the eate for this category one is something that the district does need and range came in at a monthly cost of $1,480 and that would
048be for a three-year term so that's why this is coming to the board because the total three-year commitment would be somewhere around $53,000 um for the total three years uh but I looked up the the um current cycle that we're on with range and three years ago they locked us into a three-year term um that's more expensive though what they're quoting now um we're currently paying like $1,800 a month for internet service so we get a little bit of a reduction um for this latest quote and it's something we need for the district so we we can use eate if you guys approve um if you don't approve then we still have to pay for it uh from somebody probably range uh come July 1st to start a new service uh and as I'm still
049learning this with eate but as I understand it um the total cost for this project Falls underneath the maximum um dollar amount that eate will cover and so as long as we're under that then the eate funding provides um a 70% reimbursement um to the total cost and the district pays for 30% of that cost um so that puts us like around somewhere around $400 a month if I understand the the funding reimbursement that we' be potentially paying out of the district fund and so that that's an easy one really only one bidder came in with a appropriate bit that match the RFB so I'd recommend that you approve it but I I'm new to e so let me know your questions or I'll just listen to what you know from past years of doing
050e projects I mean my my biggest question is does this really need to come before the board um because it's an an annual I I I was trying to look up the policy um where we um set year limit for 50,000 and if that's an annual rate this would not exceed that yeah we were going to and then I know Britney checked with our auditor okay and she said we that can't remember the commitment of 3 years you're you're signing off that you're committed to pay this if he's signing a contract and it was over the 40 okay so they were they were pretty clear with that that if it's over 40 you need to do it because then that's finding when I have that audit meeting like I had last week [Applause] say to
051say oops we let one go so that's basically what you're approving not really theate process but and we have to have internet service right yeah yeah yeah I move the CER Public Schools Board of Trustees approves the E rate options as presented second have to say have to say that oh do I need to say that it's range and ceg what category yeah I kind of feel like you just need to approve the invoice the rest of it would be EV yeah yeah that you approve the um expenditure that is over $40,000 that's what I feel like okay the motion should be you want to redo it do you want me to yeah kind of because it really because the the way it's worded is that you approve the eay options um and I feel
052like you're not really approving that you're approving the invoice okay expenditure yeah so you're saying that you approve the expenditure that exceeds $40,000 okay for eate we could say something like that in that service maybe category yeah cat and category two are you doing them both at the same time that you have it second okay okay I move the C School Board trustees approved um paying the E rate invoice exceeding $440,000 second right yeah got it okay motion second any public coming on this any further board wait I if IUS I I all right what's the difference for category two category two is a different category for E rate meaning that it's a um it's a service that that supports internet for student use um but it's not directly tied to internet service so category
053one it's more of like that foundational piece of uh internet service so the category two could be a couple of different varieties of projects but this one is for uh refreshing our wireless access point so that little white box that's sitting above you on the ceiling that's a wireless access point and that provides wireless internet to any device that's within reach so we have um something like 74 of those around the district um so category two is an option because that is not like it is critical for internet with our environment but we could also use wires and plug in computers to wires and get our internet that way um category two allows for schools to get some funding to to assist with like kind of accessory accessory items that serve the student internet provision
054so this would be um this again is coming to you because it is over that 40,000 Mark um but I also like it's coming to you just for a larger picture because this bid went out and we had four responses to this bid and this bid is not a annual contract it is a one-time project that would happen in the 25 26 fiscal year and it's an expensive project um for that year um so refreshing these access points is um recommended because the manufacturer support life is coming to an end end this year um these access points will continue to work pass that end of life from the manufacturer but if something were to happen to them uh any of them we don't have support from the manufacturer anymore for warranty or software or whatever
055the manufacturer would just say fix it yourself or buy a new one from us and with us having 74 of these around the district I it's helpful and it's also an industry recommendation that um a critical backbone component in your network you should just upgrade it at the same time if you have the budget to do it and um this total project just for and this is just for the equipment so we purchase those devices they' get shipped here and then my team would install them and then we would um do a separate uh service with our Network managers to do some configuration for them so just for the equipment uh if we bought it out of our own budget is about $53,000 and that's doing all the buildings so we have the opportunity for
056eate which would allow plus to take a burden of 30% of that $53,000 and then eate would cover 70% that I I think would just go to the provider um somehow that reimbursement works so I'm bringing to you that it's there were four bids um we had really three that were considered because that company citronette um put in a bid and again they just gave me a sales brochure of everything they offer so there was no true bid for what the service was um we had two bids uh for the exact replacement uh or the the Next Generation model of the provide the model we're already using and then another company offered a separate brand um that it's a good brand but there's no guarantee that it would work with our existing Management Systems so
057that scored lower and and they also had a higher price and then the two companies that um offered the same make and model or the same manufacturer but the newer model for these we do know it's going to work with our system and it came down pretty close to pricing um just about $1,000 difference uh and Pine Cove was the winner on price but also with some other information they put in the bid to guarantee licensing because we have to pay a software license for every all um well all 74 that asked for um 74 items or access points and then um it they came with some they didn't have like shipping cost on it where the other um communication resources I did that so really really minor differences in the pricing but uh some
058of the direct bidding and knowing that it's going to work with our system my CO's quote was more direct where I could say yes I know it's going to work whereas there was the question of Licensing and a few other things with Communications resources that I wasn't sure if they included in bid or not P what's that where with pine pine does manage our Network and that's a reason why in this bid I went with equipment only because uh with eay we do have to have a fair and open bidding process and um pinec and communication resources also put in their bid as an optional thing to have an installation and configuration um but in my recommendation letter Whoever has to approve that bid if we want to go with it um I recommend that
059we we only take the partial bid of exactly for with equipment because Pine Coke being our Network um service manager um they they have knowledge of our installation configurations that the other biders do not but the RFP only asked for the equipment and because the RFP asked for the equipment even if we wanted to go with installation and configuration e won't cover that because it wasn't part of the the RFP so is there a um kind of a lifespan that these things hold or or they're serviceable by span yeah on the the bid that pine cove and even communication resources put in that that would be a fiveyear uh bundled warranty which uh Nicole Jones told me that that is coverable by eate so warranty by itself is not eligible for eate but if it's
060bundled with the eligible item then that's allowed but yeah so we would have it for five years and I forget what we currently are at it's either it be three years or five years on the existing access points because they were installed before I arrived um and it's something we don't have to uh commit to this year but by next year we would by by like the 26 27 budget year we better start looking at it for sure because the longer we wait eventually we're going to have to replace these access points and we're looking at about $53,000 um uh total so I recommend that we do it now since we have a new rate option but that's up to the board and the administration if you want to hold off on that um because
061it is a large cost for right now so the district's burden if we went with Pine Cove would be $1 16,128 if I understand the math yes pay and then the reimbursement would be the okay so whereas the category one e rate bid is absolute we have to have it by July 1st this one maybe we could wait a year Point's been doing well but if you're okay with it I would say they could do it for this next budget do we know what's in our technology budget well it's really hard to tell because the end of the year isn't done and salaries and benefits and everything like that comes out of there okay um but the technology fund I think last year had about 150,000 in the elementary and lower than that in the
062high school as carryover basically so I think we're okay and that's why when it comes to budget time if I I take all these things into account y so that um when that time comes we can look at that and be like to we have enough to cover that plus all the expenditures that we you know kind of take an average of what we've incurred over the last three years so I think we're we're okay to do that now and that what he's done takes a lot of work too you know and um it's a lot of work to then turn around and do it again next year so I'm with Evan of just get it done does the do the current bids um allow for expansion um if I mean if if we add
063you know another 10 or 20 yeah I I put in there I I I was saying 74 and I'm getting my numbers mixed up if that's so I I requested 74 right now we have 6 n access points so I did request for extra because we have identified some areas that could use a little bit stronger signal but I don't foresee us needing major expansion anywhere it's there's a few weak spots at the middle school one or two classrooms at the elementary school that could be increased and maybe here at the high school up in like the tech window area we've had some reports of just weird wireless internet problems so yeah I I did include something for expansion but we're not that's 74 should be perfect for what we need yeah okay and that
064includes uh three external uh access points that are different from like this little box up here that handles coverage for the stadium to KI stuff over and then also the bus barn we have an external access point that payy backs from the elementary school I think if the funds are there that's I agree turn down that cost savings yeah I agree and part of the eate um contingencies is that we the the final commitment to it is dependent upon um budget constraints of the school so I don't think we committed if we said yes right now this week that we have to do it when we find out oh we don't have the money for it come July 1 so last I I remember that email she said that yeah that's correct I move the
065Cure Public Schools Board of Trustees approves category two e rate option invoice over $40,000 right Britney okay second okay motion second any F come in on this any further board I was say I appreciate when the wireless does work because I remember when we didn't have good access points and I'd have to bring my computer out to the hallway to connect and be like where are you connecting so it it like you think it's a small thing but it's not when you work with all the brick in our high school it's not an easy thing to have to go out into the hallway and then get Wi-Fi connection and then go back into your room to teach because we were at that point at one time ENT where you didn't have good access points I
066wanted to add to just uh um from the Auditors to the reason why you have to do that even though you're getting that discount rate like you said um we have to pay that invoice so it depends on what that number is on that invoice and and then if we get reimbursed they don't really care they care that you approve that initial invoice okay wait hi Tiff hi Saina hi all okay that we move into the work session facilties report well we've had a few things done or in motion we got the door put in the O gymm and Middle School um everything's rolling for the art room floor we're picking that up and then the 20th we'll have the guy here that erates the football fields 20th of April to aate football fields um
067doors are ordered for the high school got those coming my guys got all of our equipment ready for spring so once we start grass we ready to go knocking out work all that kind of fun stuff I did look and and it um from created to closed on the tickets for March it was about two days less than two days I saw that too for that so I mean Kudos I mean that nice job that's awesome um get those things closed as soon as possible yeah we're just working down the line on some of the older stuff and that maintenance list as we have time to get her done CI is working on the auditorium right now I got few other things done for us last week perfect I was looking at the year to
068date list too there's only three things that are waiting on third party which is great and then there was like that are open there's a couple really old ones but yeah I don't know what they are for sure one of the waiting on third party is from Eugen but it just says CHS M36 little area outside of upper handicap bathroom doesn't that got fixed after the report was ran cuz it's right above the handicap bathroom there's no light in there oh so at tournaments and anytime we go games people there's a bathroom like yes it's just right in here okay so that's what it was fixed great and there's tickets for the year and everything has been resolved except the 16 or whatever good good job good yeah good job thank you rob thank you
069Mr Doo um so I submitted my report I don't know if you guys have any questions on that I don't I don't think so other than one are you going to hire bus drivers well um when they apply question every single day that is I think Tony asked me Friday yeah you know I mean there's we we've had nibbles we've had people that express interest in it got put your pen to your paper and actually come in and apply you can't put a gun to anybody's head make them I mean that's I would tempted to U did we have some people who were waiting on testing so we do um we have guests and and they are one of them did pass the written test and is now waiting is going to work on her
070driving test and then we had someone take the r test and fail it but they need to retake it and so they'll then be a go before it and again we've had a gentleman who has all his stuff and we've been trying to get him to fill out his application and I know Ryan is on him because me and Ryan Converse about this guy frequently and he is reaching out to him and guys I'll come in I'll apply you know he's got to do it I think I think you know we kind of were laughing about a little bit like yeah I think we call an emergency board meeting to hire him so because that's where we're at you know it's just we actually have to get that that in and we have to be
071able to go through that process we got to have an application first right so and are all of your guys licensed no trying to trying to one of them didn't pass one of my the other one's still working through with videos okay because that's in their contract right we'll get there I I did want to give a shout out to the cheerleaders who went to the um competition last week weekend and uh first time that that we've gone and uh they took State um that cheely in competition so pretty awesome yeah good job a great job okay um 9.01 sure the 8 was my big uh part of the technology report just worked on that the last few weeks and try to get that ready for this week the closing window in so Nicole will
072be happy we have a final answer for her by tomorrow and then another big item is the new messaging app for uh teachers to parents and students called rooms from our website provider thrillshare we did a training with all teachers on Friday it was a a brief training 45 minutes um that we did a a video training with trainers from thrill share it to show teachers how they can log in to this um product and just give them a very quick crash course of what it looks like so there's nothing implemented yet as to teachers are starting to use it it's just the beginning of getting the teachers familiar with what we're talking about and how they could manage classroom Communications and then uh me and the project team which includes the principles and Scott
073and um the project leaders from AP to G will be talking about a next step of the project to send notification out or or send an invitation out to parents to have them uh sign up for a rooms account a free account that they will get access into this messaging app that's going to be a long process but we're we're going to figure out a way to just notify them and start getting people on board with the app before teachers start to use it and the goal would be uh use the rest of the semester plus the summer to get everybody all the parents on board as much as you can so that they come the next the beginning of the next school year the program will be uh fully ready for uh teachers to
074start communicating with parents and students so we got some good feedback from teachers a few things we need to look at and tweak but that is moving along and um I hope to have more information for you next month as to when we're going to start making Community announcements of what this is and what it will benefit and a few teachers have volunteered to be kind of U early adopters this school year to work with their parents to see if we can get some some classes using this and just get real life feedback from how does it work and and how that goes is that something that sponsors and coaches can use to set up groups for instead of Facebook yes so one thing I that I ran into with this because I've actually been
075playing with it because I want my coaches to use it because they do use a variety of different platforms that a varying oversight um our coaches that are not on teaching staff I can't designate them as uh okay as being you know like the lead in the room yeah okay so and and I so I mean that's probably a simple workaround it's probably just a toggle somewhere yeah but I know we did come up with that I I not that's good to know because I I that was in the back of my mind but I haven't played with it yet so that um since they're not Infinite Campus as a staff member assigned to a roster will create those accounts manually in thrillshare and give them access to rooms so um I can get a
076list from you later fig something really simple yeah yeah that would be a really good one to test out is how well it works with a manually created user accounts yeah and it'll be good because we can actually because they'll want to communicate with kids over the summer and as the school year ends abolutely so that's kind of a high school soft soft start yeah yeah that thanks for pointing that out so what what Tom's talking about is um he would manually create a classroom and all the stud student information is already in room so he would create a class assign the adults that need to be in there we'd use just a school email accounts which my team has been building out for all of our coaches even if they're not using it we
077do have a school email account for coaches and then he or whoever is in charge of that extracurricular club we just create it assign the adults to it and then manually assign the students that are on that team but the rest of the classrooms that are rostered already in Infinite Campus that piece automatically happens every night at around midnight Infinite Campus will sink with rooms and that's happening now so that as students are moved around to different schedules especially at the beginning of the year um the next day after a schedule change that teacher will automatically have that student in their classroom and have the parent um attach that student already in the classroom so a lot of automation is happening with this product that is not happening with our other messaging programs that we're
078currently using so when he adds the athletes or the club members then the parent automatically gets added can the coach have one just for their team without the parents I know they have their own message well I I don't it's I don't see a way for you to separate the parent or the student from the guardian um but I've yet to play around with it enough to see how messaging so maybe there's a way that the teacher the sponsor can message students and it's not notifying the parents as a as an update but the the idea is to to have that shared component of student and guardian information or or connection so that guardianship is coming from Infinite Campus so the student will always be tagged with their Guardian in rooms because that's how they're
079associated in Infinite Campus okay yeah but that's a good question to see what what kind of communications are always showing up either for the student or the parent but I expect that the parent will have the ability to get into that message thread to see uh what's going on with their student yeah I would want them to have that think that's that's a big part of oversight you know it sort of eliminates that he should he said she said or yeah one of our clubs right now that we're in uses the band app which I know that a couple of our coaches have tried to use but actually it works really slick so I hope it's has it it has its own calendar it h it's almost set up like a social media where they
080can post stuff and and you can comment on it but it's way better than Facebook only the people they add to those apps yeah so I'm hopeful that we can get away from the Facebook groups and yeah get into something more secure yeah that's the big goal of rooms is to to push out those third party apps it doesn't some teachers that ask with rooms to replace other District Communications and I told them no we're still gon to have printed letters that go off to parents we're still going to have something from Infinite Campus being sent out but a teacher did ask if we had Communications happening through rooms to the parents about grades could that maybe replace or reduce some rooc calls that come from infite campus and I I said that's a whole
081other side topic that we'd have to look into why we're sending those out through the campus anyways but it doesn't replace our critical systems but it does get rid of the Facebook or the sports to or the band app or slack or these other things that the administration team does not have access into if there is a an issue um another question a teacher asked uh with the um some the classes is does the parent have the ability to see all the students that are in that class and that's kind of similar to this question of the the coaching and or the sports of parent or student so that's another thing I'm looking into and gonna ask the project team of because the idea would be if my child's in a SPC class I want
082to be able to see my child's in there but maybe I don't want another parent to see that my child is in that class so those are the questions we'll we'll figure out and get answers to as you start using set up for specific groups some groups are going to want to be able to see everybody okay but this was designed for K12 in mind because of all these questions and concerns we've already brought up so I'm I'm confident fshare has a solid product that they they work this out cool okay thank you Steve I was just sorry thinking so you said the cheerleaders one state yes the last time we had had a state champion team we had a parade for them we had the girls basketball yeah that's true one state Johnson and
083we had a parade for them at like 4 o'clock in the afternoon or something like that because I remember taking the boys fire fire trucks they just paraded through and they were on like a yeah so it's it's it's and again I will do what you guys want but this was not an mhsa competition this was cheerfest it's an additional thing they raised their own money they went to this they paid for it out of pocket it's not like a mandatory thing now they did finish first in class B I'm not trying to take away from that we are extremely proud of that I mean it's awesome you know and and I they just having firsthand gone back and forth with Tiana and and watched how hard they worked and and you know what they
084put into this you know that's yeah they they put a lot of work into it and we should celebrate them and be proud of them um but again it's a little different than you know an mhsa sanction event and and coming away with that because I don't know that every team in class B had the opportunity to to compete in this I it's it's a it's an outside of School optional function so I it was just a thought yeah no I mean and and again if we want to do that yeah heck yeah let's do it because again it's not something like it is it's a big deal well I think that's your call for the athletic director it was just a thought okay sorry Steve no you're F 10.01 strategic plan um do we
085have an editable document of this yeah okay so thr in the new go on this one okay page eight as part of that template that de sent us that's blank this the one that talks about research blank blank yeah yeah we didn't know what that was it was optional wording that she had provided us at one point so we can just take that out yeah she and I talked about that we left it in there so you guys could look at it so I can just be struck yes yeah um I didn't see anything that needed to be updated at this time I didn't other than that I I had didn't either the only thing that when I went through it the only thing you remind me of if you guys got that bo0 voucer
086way done I did you didn't I did I did it I got into it today and I got right back out we did right I did them last year because there was some confusion last time fingers completed them somebody didn't complet here that night that night there was only one then and I guarantee I did it there was only one done I know that told me I all right if you don't have any other questions with that thank you all you're not going to tell on yourself