001all right we bring this meeting to order please stand for the Pledge of Allegiance United States America to the rep for it stands one nation God indivisible liy and justice for all thank you all for being here this evening no gu so I'll move right along this is the point in the meeting for comments on matters not already on the agenda comments on agenda items will be accepted when that item comes up during the meeting interested persons may also submit views in written form to the CLK or superintendent meeting not comments will brought to attention the board during the meeting do I have any correspondents or public participation okay let me move right into new business Mr O okay I'm still booting up here trouble with my other laptop so okay so I have recommendations
002for the admin staff um we'll be recommending Alicia OU for Middle School principal Robin Nel High School principal Bart Bailey Elementary School principal Eric Kirchner supervisor curriculum instruction Jennifer arneson special education director and Robert Whitehead main instructor all together um I think we've always done them one at a time that's fine with me okay I move that the CER Public Schools Board of Trustees approves Alicia otoul for Middle School principal for the 2526 school year second motion second any public comment on this agenda item any further repard Wade I Tiff I Angie I I I okay welcome back I move that the CER Public Schools Board of Trustees approves Robin nansel for high school principal for the 2526 school year second i t got be louder Andie I have a motion at second any public
003comment on this agenda item go ahead I ask the position to be open okay any other sorry what was what she asked for the position to be open oh okay any other comment just as a um staff member of the high school we really appreciate Robin and she's working really close with me to make my attorney leave as seamless as possible at the start of next year so okay anything else any further board I have no comment with that I'll go to the vote Wade I Tiff hi and hi Saina hi hi thank you I move that the colster Public Schools Board of Trustees approves Bart Bailey Elementary School principal for the 2526 school year second I got T look see you have to be louder I have a motion to Second any public comment
004on this agenda item any forther board wait all Tiff hi Angie hi Saina hi I I move that the poer Public Schools Board of Trustees approves Derek Kirchner supervisor of curriculum and instruction for the 2526 school year second okay have a motion second any public comment on this agenda item any further board Wade I Tiff I Angie I Spina I I thanks I move at the CER Public Schools Board of Trustees approved Jennifer arneson special education director for the 2526 school year second okay a motion and second any public comment on this agenda item any for the board Wade I Tiff hi Angie I Sabrina hi I I move that the colst Public Schools Board of Trustees approves Robert Whitehead maintenance director for the 2526 school year second okay motion a second any further or
005any public comment on this agenda any for the board wait hi Tiff hi Angie hi Saina hi hi perfect you again okay um we've got a proposal here to renew or to not renew our membership with the Montana School Board Association and this year I think they said the dues went down right $7,500 I couldn't find last year's in the minutes but I found the prior three years and they like ticked up just 100 bucks for each one so I was just assuming that it went up 150 or so but maybe it went down but it was supposed to go down they email yeah this one just was the invoice that was attached okay I move that the CER Public Schools Board of Trustees renew its membership services with mtsba for the 25 26 school
006year second okay have a motion a second any public comment on this agenda item any further board we definitely get our monies who made that second tip no Andie did Andre did any for the board wait I Tiff I Angie I sa I I okay looks like we have a a v this one I I asked for this one on there yeah so we got an email from mtsba um for the annual membership survey and it wants us to complete it as a board collectively so I mean do you guys want me to just read it and we can as we go okay so I'll click the survey was completed as a joint project by the Board of Trustees we are a class G School how long have we participated in mtsba programs and services
007no I have no idea 10 to 15 years 5 to 10 15 plus I'd say at least 10 I've been here okay all right now we need to answer these as extremely satisfied satisfied dissatisfied extremely dissatisfied are unknown not applicable okay MTS Ba's Statewide trainings back to school legal primer 504 Ida HR Symposium budget Symposium April hot employment topic and it just lists all theirs are you guys satisfied with their training programs I like them I like them I okay extremely satisfied or satisfied I mean I think there's always room improve Improvement uh in District customized trainings think we've ever done oh we okay mtsba is lead and learn webinars including the newly elected trustee video series I liked that when I was I did too they easy to go through it was it was
008good okay mtsba Publications Daily Dispatch question of the month I like those I really like yeah those are really informative mtsba is advocacy and engagement opportunities think T Thursdays delegate assembly y ntsb's website and connect to communities I don't know use those I don't use I always go on their website do you to look up like model policies and stuff oh yeah I've tried looking it up and I can't ever figure it out I look at our policy model policies I say satisfied okay yeah mtsba Legal Services very very satisfied extremely extremely satisfied uh mtsba labor Services y policy Services yes yes strategic planning Services yes superintendent search Services yes ex long as you can joke about it okay msgia worker compensation progr prog do we love that she loves it okay Property and Casualty
009program MH unemployment insurance program health insurance must health insurance we don't use that Mel annual conference I didn't go this year but I've heard good things about it mel.org no not yet any yeah okay uh the Coalition of advocates for Montana's Public Schools the great works of Montana's Public Schools Coalition in mtk1 12 advocates.org me either I've never okay anything else okay strongly agree agree disagree strongly disagree or not applicable mtsba provides programs and services that meet the needs of its member School boards agree mtsba is governance structure meets the needs of its member school boards mtsba board and its member school boards respect and have confidence in one another the mtsb mtsba board and its member School boards embrace the philosophy of each child in every public school I agree mtsba facilitates open and
010candid communication among its members mtsba communication are effective in assisting me in respective in my respective position okay any other comments okay strongly agree agree disagree or strongly disagree the mtsba board and staff provide strong leadership support of elected Schoolboard governance with the goal of developing the full potential of each childre more enthusiastic less enthusiastic or no change in reflecting on all all of your interactions with mtsba over the last year are you more or less enthusiastic about your school district's membership in mtsba than you were before the year began more okay that's it great job okay this is meting 4.04 my schedule's just crazy and I don't like missing these meetings and we have our regular scheduled meeting the first one on March 10th I won't be back in the state till the 11th
011so I'd like to move it to Wednesday March 12th same time so I move the kri Public Schools Board of Trustees approves to move the regular board meeting on March 10th 2025 to Wednesday March 12th 2025 okay motion second any public comment on this agenda item you guys all good with that uh any further board Wade I Angie hi Tiff hi Serina hi thank you guys 4.05 so uh recommended action for policy 84 let me see that Tes 6 yes 8426 f for the use of therapy animals in school this our second yeah second so we already had the service animals the therapy was the one we're missing so we needed that one and I didn't have any other input besides what we talked about last time so I did no yes did I just
012remember that I did reach out to um our insurance people they were basically not a lawyer can't provide legal advice or even confirm the intent of mtsba policy language um so you want to check with Tony and then we didn't hear back from Tony um he said however I can address the insurance requirements and how that may impact the district the policy appears to only require proof of liability coverage for the Handler and does not require that they name the district as an additional insured nor does it outline what limit should be required it does not appear that this would wave the District of any liability as you would still be responsible for an employee injury under your workers comp coverage and a student could still choose to name the district as a defendant in
013a lawsuit without the Handler's liability policy naming the district as in an additional insured there would be no coverage afforded to the district under this policy um he's copying Tony on the response um that the Handler be required to name the school district as an additional ensured on their liability policy as an additional layer of protection for the district these requirements are outlined in our facility use agreement that we do use and we make them do that um he said that may be appropriate in this situation as well to help minimize the district's exposure there really is no way to get around the workers comp exposure either if an employee is injured in the course and scope of their employment then it will be a workers comp matter however they could still choose to bring
014a third party claim against the Handler as well that's all I really got back um I checked Great Falls had this policy not very many people do but um they had it and they didn't put any kind of limitations in there they left it just as model policy so so really we we could take take that um and put it into the the form um that use form you're talking about um instead of putting it into policy and actually bring it in that way if we wanted to or I guess it would be up to you I mean for that use policy what what the the level of insurance it would it would require is that the same one we so I think that's that was that same one you found that million yeah we
015require for the facility use agreement that it's a million dollars but someone has to hold insurance and then they have to name us as an additional insured on there right and it's at your discretion yeah I did say that too so really I mean that's that's the limit that that we I mean that you you have discretion to go up to a million dollar yeah and and then anything else that would have to be something separate yeah Britney found that on the form for facilities use the application y so if that's the case I mean I think it covers everything then do we want to add that limit to the form it already has on the form I think is that using the same wording pro ofure copy of insurance form that we're talking about
016does right this is the actual District request to use therapy anim in school I think that language should be added to that form I do too I like that I do and I think that cleans everything El same language over so it says copy of an insurance policy that provides liability coverage for the work of the Handler and the therapy animal while the two are on School District property and then what's the language from the facility isuse P up and I don't believe on the facility use one that we clarifi that they have to have um us name as an additional insured I can't remember maybe when you find it you'll see that but um our insurance requires it anyway so I make everybody redo it if it's if it doesn't say that um I
017think we have to put that in there 4330 is the policy and then yeah the requesting organization or individuals shall provide the district with a Certificate of Insurance prior to the use of the facility so that kind of already says that with that other one the certificate shall show coverage for comprehensive general liability insurance in an amount not less than $1 million for injuries to or death of any person or damage or two or loss of property arising out of in any way resulting from the described use of the facility or we can just say from the therapy I I think in that in the policy it has a paragraph saying that that they hold they indentify the the school and hold them faultless y so maybe we add add that paragraph to it yeah
018those classes usually don't hold up I mean no they generally don't we can put it in but they generally don't I don't think it would be bad to add that to the to your policy part under Insurance not just on the form because there is a spot for it okay let's so we would so we would require us to be listed as an additional insured million doll comp general liability or $1 million comprehensive general liability for injuries to or death of any person or damage to or loss of property okay yeah and that would be on the service animal policy we're going to add it to therapy animal therapy therapy animal y I think we should put it in the policy and on the form and then we can add that don't hold the school
019liable Clause into the policy too did you find it no 4330 doesn't have it I thought it did right there oh it's it's actually in the form it's under the insurance and indentification on 4330 requesting organization or individual by signature below hereby guarantees that the organization shall indemnify defend and hold harmless the district and any of its employees or Agents from any liability expenses costs including attorney's fees damages and or losses arising out of injury or death to any person or persons or damage to any property of any kind in connection with the organizations or individuals use of District facility change that to use of therapy okay so let's just take those two paragraphs add them to the add them to the policy and the form or just the form that that's just on the
020I didn't see it in the policy at all for 4330 but Bry said we should it wouldn't be bad to do it both right I don't think you have a place on there for insurance on both of them okay so let's just take those two paragraphs I like that because we read that policy from facility kind of M yeah threw us at first you know cuz they had to go to the form yep both okay okay those two paragraphs will go onto the policy and the form but anywhere where it says facility we'll obviously change it to be and then it'll have to come back for another reading or do we can we just pass as okay no yeah Second Amendment okay is everyone good with that yep I like it I think it cleans
021it up a lot I move that the poer Public Schools Board of Trustees approves uh the recommendation to add policy 8426 and 8426 F request to use therapy animal in school on the second and final reading as discussed wait okay motion second any public comment on this agenda any further board Wade I Tiff I Andre I Saina I I okay 4.06 okay I've got some recommendations from mtsba and some policy um updates or changes so again these are recommendations first one is personal conduct 5223 and on this one they have deleted a line under Firearms I'll read the first part for purposes of this policy non-firearm weapon means any object device or instrument designed as a weapon or through its use is capable of intimidating threatening or producing bodly harm which may be used to
022inflict injury so then the line that was was struck out actually the example so then sometimes these get difficult because you start naming things and you miss things so what they recommended is just to take it all out we said including but not limited to and if you dealt with those things before those things change and it gets kind of tricky so that's what they recommended there I move that the coer Public Schools Board of Trustees approves the first reading of policy 5223 personal conduct second okay motion a second any public comment on this any for the board Wade hi T hi Andie hi hi hi okay next one 5334 vacations they're just an addition to this policy recommended and so they're just um saying that the superintendent will will Ser Shall Serve as the
023head of the employe playing agency is set forth in section 21861 17 um and shall be responsible for providing reasonable opportunity for employees to use rather than forfeit accumulated vacation leave so they hav really changed policy they've just stated it more clearly who does it so good I move that the pster Public Schools Board of Trustees approves the first reading of policy by 334 vacations second okay second any public comment on this agenda item any forther board wait all Tiff hi Andie by by bye right Poli yeah one more uh 3416 it's administ administering medications to students uh they crossed out a line except in an emergency situation only a qualified health care professional May administer drug or a prescription drug to a student under this policy so they've left it as uh let's see
024the next part probably is all you need toar diagnosis and treatment of illness and the prescription of drugs are never the responsibility of a School employee and should not be practiced by any school Personnel I'm not exactly sure if you need to cross it out or not but they're just saying it's recommended kind of simplifies this policy also what if you have like an emergency inhaler situation most those kids self administer on that anyway yeah if you're having like a what about n or like an EpiPen well I don't think Naran is considered prescription yeah it's not right if you're having a this is prescription these are prescriptions a drug or a prescription drug I mean I think it's a similar thing that happened in the last policy though where it's I mean it's just
025striking out the specifics and not getting rid of the intent right who would administer but n should be the school nurse are certifi no there's other people are certified certif that train is yeah so does that fall under this or no I think it's a considered a drug drug should fall underneath this category along with your epens I think EP pens and and hamers they usually have that permission to carry really code Jen did you have something you want to say I did on um the fourth page it does talk about the district May maintain a stock supply of opiate antagonist to be administered by a school nurse or other authorized Personnel to any student or non-student as needed for an actual or perceived opiate overdose a school that intends to obtain an order from
026emergency use of an opid antagonist in a school setting or related activity shall adhere to the requirements in the law and this does address any like the um glucose that we would need to administer any self administering a medications like we have all the forms filled out and the policy here does state that if we do administer that we have to call um I can't remember where I read it it says um on the first page line or 26 starts emergency administration of medication so it says in the event of an emergency a school nurse or trained staff member exempt from the nursing license requirement May administer emergency medication to any student in need thereof on school grounds in school building at a school function or on a school bus according to the standing order
027of an authorized physician or a student private physician in the event that emergency medication is ministered to a student the school nurse or staff members shall call emergency responders and notify the students parents or Guardians a building administrator or school nurse shall enter any medications to be administered in an emergency on an individual student's medication record and retain the documentation so if anything is administered like we put it on Infinite Campus anytime we give medication to students it's loged and then usually even Tylenol and ibuprofen if a student doesn't have that already the school nursing staff recover is authorized to give it um they're calling parents and saying hey can I give so and so medication because this is what they're saying it is and then um even if like you no a kid comes
028up every single day I think there might be something more going on is what the School nurses have been doing if it's like Tylenol or Ibuprofen because it's not very often that you need it every single day or multiple times a day and it does say even like an inhaler the students have to fill in a forum um to carry those good y yeah it just kind of I know cleans it up a little bit even lines 28 allow for all of the J say in 28 29 they all do wasn't yeah and then can we clean up the spaces on that between Pages five and six I don't know what happened there but it's and Page sixes needs okay uh I move that the culure Public Schools Board of Trustees approves the first reading
029of policy 3416 administering medications to students second okay have a motion second any public comment on this agenda item any for the board we're good Wade hi Tiff hi Angie hi Saina bye bye all right with that we're move into our work session uh transportation in facilities we go to you first Rob I knew youing that's bit don't have much we've been pretty busy snow dealing with the cold and everything comes with the cold but we heard Prett good I was going to say I thought this year was a lot better than nothing froze nothing it's it's like 45re out you guys yeah dealing with bad coal just a lot of finds and it [Music] makes it makes things tough we had to hire pones to dig out a coal bin to get rocks that
030were on top of our Aug and stuck in our Aug second time this witer we've had to have that well it was low enough we did it ourselves the first time but it's a lot of work because we have to hand feed the boilers every 30 minutes when it's that cold and it takes all four of us hours to get something like that done is what it is grab bus here driving two routes a day like you doing the morning and the evening route yeah we right a lot of time L and it's a short we were in Wyoming last weekend theyve up there for 35 months we still aren't getting anybody to apply I mean there isn't people yeah just not the willingness yeah I mean it's just a it's a specific group to
031drive a bus it breaks up your day and everybody's struggling I mean we Great Balls I talked to somebody there they're the same that I got on work orders getting those done taking care of things on maintenance list um I got CI coming in to do some things hopefully the next week or two I'm going to have them come in and train us on how to rewire the G light so we can put in the B so we don't have to call them every time good we us to do it with the old B but it's different now so I have them train us so we just thank you Robert I was just looking for that since we're still on facilities just trying to find that email from right there from Tyler it's going to
032forward it to the rest of the board so can look at it I had a me I had a phone call with Tyler today and I spoke with Wade too but afterwards he's got some figures and stuff put together um I like to see you guys look over that but I think we need to get Tyler want he expressed me he wanted to come down yeah he had his uh partner Bob was supposed to come down last week been touching b off and on yeah anyway Tyler want come down um I told him I'd have you scheduled a meeting to get him down here way Express the only day that didn't work for him was Thursday this week y so unless they want to me in in a dentist office really do need to go
033but probably not for one find that provisional that he sent us the yeah he sent us a couple of and it's oh you guys need to look it over you want to highlight some of the here it is go ahead Wade sure so uh let me Po this one are you GNA forward that to us yes okay I just didn't have it yet I haven't fored it yet oh okay I'm going to well you said you're going to which I thought meant now I had to find it first I want to make sure it's was the right one so so we we walked through um each one well we walked we we talked about these in in h Mr tra's office and and then went and walked um quite a few of them and kind
034of went through what what his thoughts were on you know possible solutions and things and and uh he had some some solutions that that were you know creative and and and different and and you know work um but just highlighting the the big ones um the ones that we've been talking about for for quite a while so the restroom renovation at the high school um he's got a budget of 650,000 on that um the sports complex renovation would be 4.5 million which is about half of what we thought it was um and so that'll be something we'll just kind of have to pick his brain and see why yeah M that's less than that's when when I open this meal I I didn't want to question Tyler without Tyler being here but I was kind
035of like who are you sure about this suppos be a one in Fr that four and and read reading through he's got comments on there or notes on there and reading through the notes it's it's everything we talked about so I mean unless he he doesn't you know there was something that that was misconstrued or whatever right he says right in the notes it's the renovation includes the demolition of the existing the pre-at stands the concrete slabs uh all new aluminum seating with pre-assembled Crows Nest uh storage needed for under bleachers track surface replacement field leing and Rec crowning concessions Renovations include a changing area for referees I mean he's got that's a everything we've talked about but see when I talked to SDI they had told us I wasn't here but I was that
036conference and I listened in and when I talk to him on the phone he said well he does that's high oh so I think with Tyler too that was high bids or high whatever estimates so it seemed like Tyler and I talked in my phone too again we've had some phone conversation I talked to his partner twice trying to get a date set up and I don't know what Robin heard from but I know I was sick last week Bob isn't his partner Bob works for um Montana School equipment so he came down and went through the auditorium but they're working together Robert's one to take them through but I talk to him today and he said he should have some quotes here in the next couple days and then he asked me some questions
037the only other difference really that we've talked about when it comes to that complex we really we referenc a lot of the baker yeah okay he's looking more at the Red Lodge don't know that is he was basing that off of that in in a short conversation I had with him weeks ago was like that's going to be cheaper than what Baker did I mean Bakers is great don't get me wrong everything's on one level red L is nice too so I just asked wait about yeah about bathrooms because that wasn't on it's not on the uh so that's something that we need to uh address that's why I think it's better off we get GA down here and with these preliminary numbers uh with the short conversation I have with Wade uh if we
038can get him down here hoping that first week that first meeting in March um if we have to add that right then we're we're already way further ahead than I thought we were yeah anyway so that gives us an opportunity to uh and that's with like everything that we've asked to redo everything that we want to update so you uh there's a um this c bond project list 2025 so when we went through this and I think we talked about it last time about how the bond has to be used within the first or within three years and so we we took some of that the um some of the projects off of that list because they were you know year 15 to year 20 whatever it was and then there were also some that
039that we talked about like the data Hub um where um Evan talked to range and talked to um who else did you oh just to Tyler um and and it it's an easier fix than than what we what we thought and so so it was it it got removed from this because it was not this type of a project um you know and so there are some of those that that did get pulled off this list um and you'll see that in that email okay yeah we learned a lot he walked around all three schools he got with Evan about all this that was a good me so he's gonna go again to each School no no no we just need it doesn't have to be when he um yeah I'd like them get down
040here next week this week or next week if we can with way and Scott just took over a few of these things and then I'm hoping that uh by that first meeting Mar he can really this is what we're doing at the board meeting at the board meeting good and do we know how much how much um detail we've got to have to put in for that Bond um yeah you have to have like you know you have to have what the project is you have to you know I don't think you need like details like we're doing The Crows Nest and we're doing this but if you have like the sports complex and you have to have you know the amount of course but I don't think it's like detailed DET that you have
041to have every project separate he's got it all separated out by priority too so cool no he's they've done a lot of work so and also that Bond lady is happy to zoom in on any meeting that you guys request and talk to you guys and be able to explain it a lot better so you guys just give me a heads up of a meeting you want her to do and she's that that might be helpful on first meeting that be good yeah we just resched for the 12th 12 the 12th because if we can get that I mean get that done as soon as possible and get that in and then get that public notice to everything else and then you know go out for Bond as soon as we can maybe we could
042get design work done by the end of this football season get in there and actually do do the work you know start work exciting it was all good news it was just I wasn't expecting to hear back from him this yeah yeah so he had a lot of our district figured out though yes what's that what could you sold hey um just a few things uh first of all just give a little synopsis of the tournament that occurred last weekend um from a business perspective um I will unqualified I will without qualification say we do it better um and that's going to be a topic of discussion I and I think that's something that um I don't think that their facility is as large as ours I I don't think that their organization was as
043good as ours and I I just overall don't think the experience was the same as the experience that we have here um the one thing they have is Billings is 20 minutes away and that's really the one advantage they have over us and we're going to have to see how that plays out um there was discussion of doing it on a rotation in the future um I think we need to look at doing it next year here under with the same grounds that we did it with there they raised the offseason or the off session passes by $88 uh for this last tournament and so that's going to skew The Profit line but just based off the first two days and and the pre-sales we were about $4,000 better than them um and ticket sales
044and that's before we look at concessions and all that so I I think when you're spreading that money out amongst the entire conference then you're going you know that I think that's going to sway people uh and their thoughts on that um the teams themselves I think did fantastic our boys and our girls they represented the school extremely well um the boys came so close in both of those games it was really heartbreaking and the girls came to within you know within a game of going to divisionals again very proud of of all of them and their coaches and and getting them to do that um we'll be having the all conference meeting meeting here tomorrow at 10:00 a.m. so that again what the future where the tournament is held is going to be up
045for discussion there um they also discussed the the volleyball rotation at our meetings and uh basically it's Baker or for districts it's us Baker and Huntley uh lodg grass has the facility for it but they don't have the infrastructure for it so for the time being it's going to be us free with with volleyball um if we do get the track done we would definitely be a player for uh District track tournaments as well we could probably get into a rotation with Baker on that um so that's another Plus on that side it's another thing that's going to help bring in support to the community um see I would really like to say a thank you to Don Asbury Don Pon Candace Angel Tony Helmer all the coaches and all the community members who have
046stepped up to keep our transportation on the road um they we were able to get the kids to and from the tournament without having any white buses or Suburbans driven and we've been able to support um Bart with with swimming and you know we managed to send U Alicia science kids to to Wyoming on Thursday so you know they're they're pulling they're they're pulling more than their weight I mean we're ants that are doing Mighty things right now um also like to thank thank Tiff me for being our eyes on the road down there um yeah no and like that is a you help getting getting those phone calls from outside you know without having to physically drive down and see what it's like like I don't think it occurred to any I know didn't
047occur to me that hey the snow is melting the cow criek and Rosebud Creek are going to flood um you know didn't Ur to me uh but yet that was something that we had to take into account and you know we'll probably have to take into account for the next few days so thank you very much for that um and oh yeah TR and Tiana have also done their part in driving to and from events getting sure getting the band and the cheerleaders there to to support board everyone um we are ready now for track and field and golf and already doing our Master schedules for next year um for football this is kind of interesting we are playing Thompson Falls mhsa is in their wisdom uh yeah chose to to schedule two teams that
048are almost as far part in the state as you can get um so are we coming there or they coming here um we we meeting in the middle we are meeting in the middle so right now I've already begun talking with their with their athletic director on that and the plan right now is to meet in Manhattan um the problem with that is going to be that you know it's kind of close to Boseman and there's a Cats game that Saturday and it is a home game so that could put uh lodging at a premium anywhere within you know 100 miles of Bosman reserve it right now yeah that's honestly that's you're not you're not far off but yeah so I mean it should be interesting and fun they're taking the lead on on getting
049the facility and everything I guess they had to do this last year and so they're they'll do the home side of it this year and then when we flip next year we'll do the home side of it and figure out where we're going to be um but yeah that should be fun um you know [Music] um yeah yeah I'd rather um but um the basketball master schedule just came out as well so we should get the dates on that pretty well hammered out for next year and we're also going to talk about volleyball for next year tomorrow with it within the conference um as far as the awards uh we've been with all the stuff that's been going on between weather and sports and school we it it's been difficult to try to set a
050date for that so now that we can actually breathe a little bit uh we're going to set a date to do an in School ceremony for the fall and winter sports to to pass out the letters and stuff and get that done um you know buses are on the road and running they're getting dirty the driver your working every one of them is appreciated including Robert and I'm sorry I didn't mention you but thank you for all that you do everything it is greatly appreciated can't say enough about that so we're doing the best account of what we got um we did have an applicant that uh had all of his CDL stuff done and my understanding is he did come in and do an application and I will have to follow up on the
051status of where his application is that um but hopefully we can get him on board Anthony should be coming off of his his Hiatus his medical leave in a in I think three or four weeks now so you we'll hopefully have some relief on the horizon thank you for maintenance I don't really have anything new on this um I guess the um what I'd ask all of you is um that that tab that um that is I mean it's got the doors and the the smaller projects on there um is what would you like to do with it um would you like to put just put those in case and just be have them be you know their own um individual projects in there and then M they go on a Case do is there
052a budget for doors I was just going to say because it kind of leads into your case report it goes in the case what I what what can we do not only as a board but as a district to help do we you need some do we need a door guy to come down here and just give you a or or are you going to order them up what do you think what what do you want to do I guess it would just depend on budget cuz you're looking at without shipping1 to $1,300 door I think there's 36 doors on that list I would think what I'd like to see you do is pick the first five that have to be done submit uh my other question is being we're covering windows and stuff do
053we have to have one is in the doors because that would save us about $200 a door you need to be able to see you have to have don't you you have to be able to see in yeah you shouldn't have the whole door or the whole window covered for safety that's the procedure I know what he saying but somewhere you got to be able to see it are there Windows next to the door if there's Windows next to somehow you got be see in the roof okay there's a window next to the door you can see in the room then I don't think the door has to have a window okay and that's cheaper anyway or see out of the room both way they're not covering the top yeah we did we did solid
054on the bottom and the door because the teachers it's hard for them to cover that door like if there was an emergency and then um I think we I haven't talked to Ashley yet we might have to revisit the gym doors just because of during tournament for people coming in and out we might have to change those but and then um there's a safety Grant we're going to work on that's hopefully going to pay for all that and then um we'll replace most of the teachers have curtains over the top part of their window um but it's hard to cover that bottom part so we put the solid stickers in the bottom too and then we'll just make sure everybody's got matching curtains and so all up ni she found fancy film I don't know
055if she showed you Steve that you just had to switch a button oh it's fancy saw the C it's pretty cool stuff though it's button and it goes from clear to awes P how does it work yeah Elric I show me a cost she showed me the thing I was like oh that's really cool what's the cost I said no just the sheer amount of windows in the three facilities it would be it for it's amazing don't get me wrong and I think think as this technology progresses it's going to get cheaper and cheaper because they're already using it and there's she's shown me she's working me I'm not paying attention but there's other companies that are doing it I mean it's it's great but right now it's it's pretty expensive it would take a
056uh a grant to do that where it would be in the the hundreds of thousands to do that windows and I've done it so many different ways and I really have done with the magnets I've done what Robin was saying where you would pinch the top part and then all you got to do is open the top part so you gotta be see in and out um all the Alice procedures the new procedures after combine they'll they'll teach you all that um tell you all that same kind of stuff um I've used the ones with the the plastic I've used the ones with you hit the button it goes up and down but yeah they're way more expensive and you can do the maintenance with the cloth Robin I were just talking about that this
057morning and you can just literally leave it down as there's a lock down it just you just pulled up like that I had a teacher made those years ago still still was talking about it's a film a clear film that goes over the top of the window on the window and it's either remote or there's a button on the window you just push and it just makes it blurry yeah you can't is that a gas yeah I need to know how that works I've just seen the plastic that doesn't let you see in but you can see like we can see out they couldn't see yeah this stuff it's completely you can't see in out as long as it's energized it's clear because that way I know somebody asked about does it operate on electric
058or batteries it's the the clear state is energized so if you lose power it goes blank yeah it adds that layer of safety to it it's pretty amazing stuff like I said it's pretty new yeah yeah I'll be the pilot yeah yeah so back on those stors Rob that's what I say pick your five that need to be done in your head what's your priority just get them ordered we'll just start submit it to Scott and Brit and I'll probably do new hinges and door handles on them with I'm going to do it cuz we're phing out the old round ones and putting more 88 don't you guys agree just start knocking that out just five at a time yep then I have one more question I guess maybe for Wade the activity doors the
059Middle School doors Seven that are on that list they're on there to be replaced was that because they're older than the rest of the doors or at the middle school midle school those are the ones between or no those are the ones activity outside place outside door number s on line 62 I I'm not sure honestly because I I've uh I pulled all of that off the old deferred maintenance list earlier today and the one know why they're on there yeah and if that's the case take them off take them off yeah and I think before putting these all in case yeah make sure thought I yeah I I noted next to it what to do with those sorry um here it is okay so that that one doesn't have okay so am iing at
060yeah so it's this one so but there are some on there that that we'll just wipe off there because they're done okay so okay I just haven't had time to get back in there and do that I I've said it before but you need with everything else you got going on if you need somebody to come in and take take care of some of the stuff just get it done we are I mean right good I have a question on two items one on the maintenance one on the capital project on the maintenance tab for pbes it's online 70 the intercom not working in the gym I'm just curious if that is a current one or an old one as Bart and I he showed me a few spots in the gym and cafeteria that
061um are not as strong but it was mainly cafeteria that we saw so is there a backstory to the gym at Pine VI do you know one part oh it's just all that I originally had thought all of those speakers that are in the ceiling were part of that system of which we've since discovered they're not part of the current system St on yeah it's an old um media oh for what do you call it just music and microphone system like we have here at the high school so we found it it's it's lodged in the cinder block wall in the music room it still works it's just very old and might not work you know great sound quality why was abandoned but all the speakers in the ceiling from the music room down to
062the cafeteria are for that old system that was abandoned so really system working as it should just not that those are not part of it is not adequate the way it is I can't hear um Evan had talked at one point I think about maybe trying to tap into those speakers and see if he could connect them to that system and I mean that would solve the problem if that was yeah if we do some creative wiring we might be to pull Mrs dolls one of her speakers intercom speakers and like just hack it into the old System since it still powers on but that's more of a creative project not a you know industry standard fix in the gy there's two bullhorn intercoms that work with the intercom system I mean they're you can
063hear things but I I with kids running around and a lot of noise it's probably not best sound quality um and then the cafeteria maybe replacing that one wall speaker with something like the bullhorn um style that's in the gym are are the vendor that has been handling a lot of our intercom stuff I think could uh install one for us but it's just it's not a great solution for those two areas just because it's so sound like noise heavy and speed there but there might be a way just to increase the the volume for those two speakers because they work but just the sound needs to be so that's good to know for that one um and then on the capital project there's one on line 27 for the intercom system that that needs
064to re be replaced I'm kind of thinking this is an old one because last spring we did replace the intercom system for Pine and it's been it's probably been on the on the agenda for a long time to do that but it it failed last year some critical parts of it failed and there was no fixing it it was it it was like a 25y old system that the vendor just had to replace it so there's still some parts on that that could be improved like getting a new master clock for that system but the intercom itself has been upgraded to a new system and it's working really great compared to the old and I I do want to say that that um the Capa projects that list has been um modified and that's what
065Tyler actually sent in in the email that that he sent back to us with the the quotes that he's got so and that one I believe is is just off it has been taken off so so soon we can just get rid of this weight St yeah and have the case reports cas and our Capital Improvement plan yeah great we're working that direction so all right with that we'll move on to 6.01 policy 4320 what about case report yeah you missed I think we've covered that well the year to date only like January I was wondering if we can run that school year today yeah we we can I I realized that that's the built in year to dat formula for case which is just calendar year since we've had case 1 and then is
066everybody I know Evan's been doing a lot of work on making sure it's more user friendly yeah that's what I was going to ask is it working better on your side yes thanks a nice job thank you and then when you close a ticket are you requiring that there's a note put in before it gets closed I think that would be really beneficial instead of just closing just even quick note of what you did that way if it gets reopened the principal can see you know oh I have to reopen it we know this was already fixed maybe we need to try something else next time so I think that will help communication flow both ways if you could just quick note close it okay is there a spot to do that Evan yes Okay
067evan requires his people to do that wait for but he but Evan's people are trained to use it and I don't think you're doing everything by yourself right and we're at a computer more often than yeah so it doesn't have to be like elaborate but just little note close it is there a way that that he can take a picture and then just pop that in as a note yeah add pictures to the comments if that's what you mean like I mean would would that be helpful to just [Laughter] okay I mean we all know Robert is a man of picture Robert speaker before speaker after is not amused maybe he could put like audio notes that would be even better inappropriate all right now move on okay uh 6.01 policy [Music] who wants to
068start I I I I don't mind starting I I um so during during senior night the other night um when when the microphone was passed to a non School employee um a lot of things go through my head I mean just because I've been through the delation so many times and and I I just thought if if that nonemployee says something that is not basically he's he's acting as a an agent of the district when he has that microphone and I thought that's a pretty dangerous situation um for for us as a district um and so that that made me nervous um when when he just um went on I I love the ceremony whatever y but that made me nervous regardless of of what it was is is having a a someone who who
069cannot be held responsible taking responsibility for the district um and so that I I initiated a letter to you and to Mr tra about that um went went through found the policy that talks about this that even for information um no one can use the school as a captive audience um use the school to have a captive audience to to relay information um and so that's kind of where I started with it um was was looking at all right what are we opening ourselves up to as far as litigation goes if we allow people who are not employees of the district to have the microphone which it led me back to okay more than likely there needs to be training from our athletic director and maybe to our athletic director on the person who has
070the microphone that is an employee of the district has to keep control of the microphone um during not not just sporting events but but other events too but it it just it I mean it was a perfect um you know Perfect Storm at at that senior night and I thought this is a little I mean it's it's dangerous on the litigation part of it um that's what made me the most nervous so that's where I started with think but I'll say is p chair I got a lot of comments after that night a lot we can't do it that's my stand on this we just simply aren't not going to do it anymore I I agree with the tradition I agree with the ceremony all that that mic is not going to anybody if we're
071going to do this moving forward the way i' like to see it done is either either the administrator or the ad says these are the families that like to be recognized they come out and then we give them time to do their their thing but we are not doing speeches anymore we're we're not I had too many complaints not just from locals too many what was it 40 minutes it was longer than it usually is it depends on how many seniors we have um it's always been for as long as I've known um um the opportuni has been given to the families if they want to speak or if they want the announcer to read it um the year they chose to have one individual speak for all of them um so if does that
072mean like for R out night um when I gave the microphone to T to address the crowd that's not okay either if you have an approved speaker and you know what they're going to be discussing ahead of time then that's okay it's like an assembly because those are approved and you know what the message is going to be so yes having tough speak would have been acceptable because that was pre-approved and we knew what his message was going to be but that's got to go through Scott for that approval I mean it's pretty much got to be written down this is what I'm going to talk about this is what I'm to say this is how long it's going to take me it's going to follow that to the T we just can't I think
073if I agree with Wade that it it opens the door for litigation um I think that it needs to be pretty black and white though because if you say you're going to let one you know pre-approved do this and if it goes through Scott and then the microphone is handed off even though the the messages went through Scott and Scott has approved it what happens when they go off script then what like I said I would just prefer not that's that's what I'm saying yeah and I think I mean that that policy the the 4320 um discusses that that that even in assemblies that um that the person who invites them is the district agent that's responsible for um for that assembly and so it it it it it made me nervous because I thought
074you know nothing happened I mean it it was it was all it was all good things that that came out of senior night but that can't just be counted on um if if there was something threatening something that was off color something that that was not um conducive of of that event um that that was said we would be open to litigation by every member of of the the audience that was in you know in attendance and and that's I mean for me I just thought man that would be a pretty simple lawsuit to to file and to win um against the district I guess I felt like I knew what he was going to talk about and I know him well so I trusted him to be appropriate um and I felt like he
075was and I actually got a lot of compliments on the ceremonies so well we're not pointing blame or placing blame on anything here this isn't the first time that um the microphone is been passed out and we've caught a lot of grief so I just think with this policy I agree with Wade unless it's pre-approved I mean I I don't know I just don't think it should be handed out at all I think anything needs to be said should be read through the administrator or the ad and we move on with the time limit set yes because I mean Baker had a long way to travel and they were here for a long like an hour and a half extra pretty much so I just don't think we should take advantage of schools that are
076traveling here for us too yeah it just opens a door that I don't yeah it's just I mean it's a it's a responsibility that I think that the Whoever has that microphone should should take I mean as a pretty heavy responsibility because you you are the agent for the district you are representing all of us you're representing the the the budget that we set is set based on us trusting Whoever has that microphone and uh and if I mean it just it brought a lot of things to my mind when it was I'm glad that nothing I mean that it was all good that it was all positive everything was but it was it just made me nervous about what could happen so we could get a collective statement from them Robin could read it
077right I me is that what we're saying just have someone that we know that that that is that is a an employee District right because I think it's important I mean their words are important in limits yeah okay after reading this policy the last sentence in that first paragraph what got me the district normally does not permit other types of contact by non-school Personnel so and before that it's cut and dry yeah it's administrators bringing in specific people for educational purposes or topics relative to curriculum so and if you're going to stand on something you got to stand on policy and that's the policy so okay this is this is already in our policy manual this okay so this is just something that we reviewing was that 7.01 Evan I don't have much for you
078um my team over the last couple weeks we've been learning about the intercom system uh fixing some speakers that have been in classrooms that either in areas that is not high volume or speakers just don't work and we found most of those speakers that we've worked on were just disconnected um like years ago because maybe it was too loud in the room for a previous use and um we're learning how to reconnect those wire um so Robin had some speakers that have been on my case list for a very long time um but I delayed those because I had no idea how to fix them but we're making some progress on those now just shuffling some speakers from crowded areas to just other classroom to get some sound and learning how to turn on and
079turn off some classroom speakers that's been good and then my team's been working on improving automated processes for our asset device tracking um we're geeking out on some cool AI tools that Google has to offer and some cool programming that we didn't realize was um available in our Google products that are making some of our reporting much faster and more streamlined and it's really just our our B business of keeping track of devices but it's been helpful to track down at the high school Chromebooks that have been checked out for a long time and uh Bill's been pretty creative in finding ways to encourage students to bring Chromebooks back and they're bringing them back it's great we're getting them found aw it my kids take advantage of that I feel like sometimes they can tell
080me where it was last located on oh yeah then I can look for it there library books that's the yeah and we we like especially with the high school I me we work with them if if we know that Chromebooks get set down and forgotten about or get swiped when someone walks away and most of them they're in the building sometimes just in a classroom forgotten about uh but we've started to disable the Chromebooks that have been gone for two or three days or even longer and the students just saying I'm look looking for and looking for it and this morning one was shut down within 10 minutes I think it showed up at the tech window by somebody else who had been using it and it was just a great little reminder of like
081oh shoot someone's watching so it's all good stuff it's just we're we're encouraging the students to come check it out and then just bring it back and ask for an extension if they need it but we got a lot of Chromebooks back this week and Bill's been creative on using some programming Crome books they're something they're great don't get me wrong I'm just glad Middle School doesn't take their s anymore so got a phone call from actually we are to yeah I'll just say that now we're more than a semester in having Chromebooks in the classroom not oneone at the middle school I mean it's I some times wonder what I what is there to fix at the middle school because there's so much of the workload has gone down because of that it's it's
082been so wonderful and my team has been able to focus on other classroom needs besides chasing homewor so I it was a great smooth to put those back in the classroom good all right thank you uh 8.01 strategic planning Community survey results how do you you go through this read through it cuz I'm not doing the colors I'll just tell right now this is not me well I think we all I mean we all can review it if have any comments this my ab team it's right on there but they can help me interpret colors color blind probably it's there for you guys to read so probably looked at it already I mean I feel like we were at least half if not more at least expected on everything so I mean I feel like
083that's not bad real close yeah yeah 55 responses isn't really that much but thankful for the people that did it okay with that we'll move on 8.02 calendar update okay uh we've had I think five calendar meetings and I have the point now I I brought uh was kind of too but they're both in two parts proposals uh last Monday to the committee and we always have quite a few people there too that contribute um so I'm going to take from that last one and create one calendar and get it out to them before the meeting to review and then um because they all give me cards we do input um we went through all the different topics every piece of the calendar you could imagine and then from that I I made basically like
084I said two calendars and all have to do kind of around Christmas how short or how long and then from that like there's one a I'd say and one B because there is a little difference of some people with um parent teachers conferences with maybe one or two sessions so I made that first Christmas with one or two sessions of parent Teachers Conference and the second Christmas the link to that with one or two parent teachers conferences so then they gave me input to that and then I'll take those and build one calendar and then so this next week they'll have that a little bit ahead of time we'll perhaps start meeting a little more of often because we got we have to get it to you guys in April um we should have a
085calendar or two from that and then this next one uh the group wants to talk about four day week so that's kind of I said you know you guys bring the facts and I'll put that in a reminder email to them too that um because we start at the facts of um what what calendar we're looking at you know what as far as hours minutes all that kind of stuff and other those there's been at least one prototype kind of built of affording week already um so then what we do is we go through um this parallel thinking it's called and we look at um the bright spots the things to be critical about to be you know cautious of um creative thinking you know how might we do this do little differently um then
086how we feel about it and so everybody writes down cards gets equal say so then that's when I compile most the time I read them right there at the meeting um just something I picked up along the way but we're close to like I said hopefully getting one built out of what came from last uh meeting as far as kind of a traditional calendar the cards seem to be revealing you know which direction we're going to go and then this last one's the the 4 day and I don't know how many times that'll take to run it through the process so I know foresight just approved a 4 day week yeah I got told that to you last week just last's had one for a while doing it try to attract more teachers yeah they
087said they've had a lot of people letting they know if they're having a four day week somebody just went to I think could have been yeah I know Grandad was so we talked to their superintend while back so that's where we are cool get them out do them the same as we used to do pull everybody and then yeah well and then we set that up with the unions last year didn't we to where we could a 4 day calendar could be presented and voted upon if we chose that right we we put it on them to to but it but it was the calendar and committee it wasn't okay they were just part of the calendar okay and I said not doing it this is volunteer work that's too much for one person to
088do with thetime job that's right that's when I stepped back from it and then it was kind of dead so okay what just want to make make sure if they present a 4 day week that it's not anything that would cause a grievance or anything we start negotiations so the CCA is meeting themselves tomorrow and after that they'll give us some dates so we can start negotiating um but I mean if that's something we need to talk about during those negotiations too it'll be open yeah open good I think what we'll do though is we'll get those two calendars we'll do a quick pull yep of the the community see what they what they think we're a little different than other communities so that's that's always been good inut any so yeah yeah good enough
089thank you uh Tom anything else to add on the activity report I know you kind of went over a lot um I do know like well with the wrestling tournament we did we did really well we had three kids place in top five they were on the podium in state that was outstanding and I look forward to us having some All Conference players tomorrow um W was pretty cool that all uh conference tourament or all state tournament that at one time was all girls on the floor mhm yeah first time yeah that's a lot of BS yeah it it's it's an impressive side if you you've never been to it it's it is very impressive and I even send it to my friends in other states like back in Florida and they we don't have
090anything like that you know as far as the whole parade of athletes and parade of Champions and I it's it's a pretty big deal yeah um yeah um I do and and I really hate to go back to revisit it but um in in as far as turning the mic over um I just want to clarify for things like if we have somebody that requests to do an an honor song or uh if we do a flag song in conjunction with the national anthem PL where does where do those fall into the needs to be approved in the guidelines of policy yeah according to that policy it all has to be approved ahead of time okay okay anything else everybody right with that