001This conference will now be recorded. Call the meeting to order. Mike Ziggler, chair. Go around the room and then we can do online. Bo Gibbs, trustee. Joel Basta, trustee. Stephan, Rabbi, superintendent. Jay David Jay Failen, trustee. David Steinbr, vice chair. Okay, takes us to consent agenda and have a motion and a second on that. I move we approve the consent agenda. I'll second it. It's been moved and seconded. Any further discussion or public comment? If not, all in favor say I. I. Any opposed? Motion carries. Takes us to communication. Don't see any public per se. So public comment. Uh takes us to reports. Uh anybody have any questions or anything anybody like to highlight that isn't there? Okay. Night's coming up on the 28th. That's community night. So all are welcome April 28th fourth year
002doing it. Um I do want to in mind um staffing wise so one of the hardest positions to find in a school district as a special education teacher and Val and the other administrators have been doing a really good job of trying to hunt people down and tie them up and get them to apply interviews and well it's really difficult and so and obviously not true what I just said. that you pointed out in case someone was metaphorically thinking I was but but there there's been some really good movement on that and that's I mean other schools are just not like we have movement it's not enough we need more but it's been pretty cool so that's been a lot of work to to do that so um um yeah that's that's all I wanted
003to highlight there on mine so uh that's it on reports takes us to building updates. So, uh yeah, other than what was in my report, um it's been a crazy last few weeks. Um the HVAC project is going good like I was saying and um again the timing of all that couldn't be better because the boiler inspector was here today and shut down one of our two boiler. So, we're down to one boiler, but one boiler will keep us going for uh the rest of the year. And then um and actually that kind of segue into uh the emergency sewer project. um don't have well I just printed this out so it's like super unofficial not when ready but just just to give you a little illustration of the plan so far I just have
004done I think I've got about twothirds of everything figured out and then um get pricing or basically bids bids business estimates and then uh all that would be ready for the May. But in the meantime before that would be uh we have to get going on the asbestous abatement. So we've tested or sampled and testing and getting the um abatement plan which then you need to get the permit and there. So the abatement contractor um is scheduled right now to be here on the 28th of this month and it would take two to three weeks. So we basically have to have the heater shut off in two weeks from today anyway to start the abatement since that's all steam piping down in the tunnels. And theoretically in two weeks we should the boilers are set.
005They don't come on until about uh if the temperature drops below 40 degrees I think. So, um if our overnight lows don't get much below that, we should be um okay for temperature in the building. So, um yeah, basically the boilers will be shut down. One of them got taken out of service today anyway and we have handful of more steam leaks and everything that we just um stare at now since we're not fix. But uh like I say, I think I've got a plan which basically on those three pages shows first page just shows you where they'll be doing the asbesus abatement. Um and then the other two p the second page shows the basic original um sewer layout of how that sewer line ran. And um and then the third page is kind
006of my plan that I came up with. So, with the plan that I came up with, we'll be able to um replace all the sewer lines, have everything um back up and running, and we won't have to open up any of these floors outside of the locker rooms. So, the locker rooms would be the only floors that we'd have to tear out and cut into. Um where everything else, because everything else, 100% of it is all asbestous tile. um and a lot of digging. So, it would take it would take months longer to do and seven figures more money to do if we if we replace it as is. the two bathrooms that are down, the one that's in the district office, the one down by Wade and I's office. um being that they're kind
007of on the tail end of the old sewer line, they're surviving right now and they'll just survive until the day they don't and then they'll be taken out of service because they're in no way in compliance even for I mean if if we were to touch anything in those bathrooms, we'd have to completely redo them, which um like the bathroom down by my office is only 3 and 1/2 ft wide and so you'd have to double that to bring it up. Not even talking 88, just into standard ambul to anyway. Um, uh, code. So, uh, they're both those bathrooms are so small that they they wouldn't be able to easily be brought up into compliance. But if that ever happened, I do have eventual backup plan that we could convert that space that's shown on
008the abate asbestous abatement plan that we could turn into an ADA staff bathroom um, relatively inexpensively. So, um, the biggest downside, so we're saving millions and years worth of work. The only downside is that it'll be a grinder lift station that we'll put in the garage right about, if you know where Sam's desk is at in the corner, we'll move all that, cut the concrete out, dig down, and then penetrate through the basement wall and have those come in. Then we'll just pump. we'll be able to follow back um go through the foundation into the auditorium crawl space t that that new line and then that'll um so basically all this will now be ground up and pumped out and injected into the kendrick Sounds good to me. Yeah, appreciate the effort you put into
009this. Only thing I can add is just moneywise, you know, without cost and stuff. I mean, we know that it's going to be way doing it this way, we know it's going to be way less expensive than doing it any other way, like Red said, and we're saving millions of doing this, but it's still going to be expensive. So, until we get the numbers in, um, I've been checking into, okay, what if it falls into these areas, right? So the different options that we'll be bringing you on the next board meeting when that all happens is depend on what the cost come in depends on what we do. Um and uh um you know really um we really just have our building reserve. Um and you know there's a there's a chance that we're going
010to have to do another loan like we did in the elementary but this time it'll be with the high school building reserve. And you know I talked with our bond lawyer and he said you know he wasn't too worried about it at all. you know, he's just like, "Oh, we'll just do another thing that we did last time." And, you know, so I'm hoping that we don't have to do that, but there's a possibility depending on how expensive it is that we might need to do that. He said we can do a I think he called a replenishing loan. So, basically, we spend the building reserve and then we um get a loan to replenish that and then you're paying so then it really just offsets. So, basically like the next three years you're paying
011X amount of building reserve coming in to pay that kind of like we've been doing in elementary. Do we want to do it that way? No. But it's really the only option that we that we have if it if you know, either way, it's gonna it's gonna take out our um you know, building reserve this year. Um you know, but if it's one where we think we can get through the rest of the year before we get the next round, then that might be good and maybe we don't do the loan or we just so I'll have that information next time as well. So, and we know more the next board meeting, you know, we're not the only thing we're really committing to is the asbesus bait right now, which I mean, well, and then
012engineering, right? Yeah. Yeah. So, we I used um so we have, if you remember, we went out to bid for the engineering services a while back. Um and so, um I was able to contract with Barland West. Um it was like 7,500 bucks or whatever just to get some preliminary, um stuff done needed to be done. Um, so that those are the two things that we've moved on, but they're both relatively small prices, you know, compared to what we need to do just so we get going. And so then in and timing wise, it works uh like I say because we have to get the abatement done um first anyway. So while that's getting done, the pricing comes in. That also hits right about where the May board meeting is at. So be able to
013give you guys um the cost estimates at that board meeting and then you can you know ultimately give it the thumbs up or down. Um so we're not we're not going down this road without you guys being informed. It'll be it'll be similar to what happened with the Washington Middle School, you know, where it's where you have to get all the stuff and then it's like last minute, but that's what happens in emergency projects. It's hard to to know. All right. Uh, is there any more questions or comments on building updates? If not, that takes us to action item A, calendar proposal if ready. Yeah. So, we have um we have at this point we do not have a one like typically what we've done in the past is we've been able to narrow it
014down to one that we're like, "Hey, this is the one that we really want." Right now, we're down to three. Um and so the calendar committee met, they got it into three proposals and it's just being voted on um by the teachers right now. We think that we'll have that tomorrow, but I don't really want to wait until the next month to to uh approve this. So, what I would like to do is just show you the three proposals. Um, and if you're good with those, then um maybe have a motion to give permission for me to finalize it or my permission to finalize it or something. Um because and ultimately it's, you know, I mean, we do we usually do all this work because we have to make sure that we need all the
015accreditation hours and all the different pieces. So, there's not a whole lot of parts that can move to this anyways. And then there's there's, you know, we can't do things like change Fridays that has to be negotiated. And so there's things that are off limits. And so on the calendar, it really there's not a whole lot that can be shifted. And you'll see this with the three different options. There's just moving some dates here, but then you move this one. And then you have to put other ones in because you have to still have the amount of days so that we meet all the hours. Um, so what I would like to do is show you the three, tell you what's the different of it, and then hopefully if you guys are like, "Yeah, that
016makes sense." Then give us permission to once it's finalized, then we can move forward with it. Does that work? All right. So, um, I want to This is the first option. Um, and I'll try to see how we do this, but we're going to just go kind of like by month. So this is the exact same calendar as this year. So all we did was say, okay, we're not going to change anything. We're just going to we're going to start the same week that we did, have the same schedule. So basically the really the big differences in these calendars are August and Oops, sorry. And then um and then May, which I can't get to for some reason. I don't know why. Um I think it's because it's not on here. Okay. Um and so
017and and May. So I'm going to It's going to be hard to kind of see, but because I have to switch both this I'm going to try to All right. So in August, um how we start off the years is is we have two P days. So there's seven P days that we have to have pupil instruction related. And so that's required by law. we have to have seven of them. So, two of them have always been since I've been in this district now for what is it, eight, 11 years. Um, it's always been the two first days of school for teachers usually. Um, and and so they come and they are prepping for students to come and so forth. Now, the next couple days, let's see those black days are like the first day.
018So, that's changed over the years, but we started getting a a transition day. So we found that it was really hard for our kindergarters, third graders, sixth graders, and ninth graders to transition to a new school. So we had a day set up just for them. So there's this first day celebration. They're getting used to their school. They don't have everyone there. It's less intimidating. It's been very successful. And so that's what the 13th is. And then the 14th is the first day for everyone. So everyone, so all the people that were there on the 13th and now they're on the 14th, but now everyone's there together. So it's the first full day of everyone. And then the last couple years, the 15th, um, that Friday of that week became a teacher workday. So the
019beginning of the school year, that's been something that's been it's been really difficult for teachers to get ready for for students. And so they're they're doing this. We have to, you know, do trainings and bunch of different things on those first two days. And so it's it's been a day that we've added into that um our calendar so that teachers can get things prepped uh more for the next week. Um, and so that's what that gray is there. And then on the 22nd that is um another P day where we now have training. So a lot of times last couple years we've had ed camps and so we have teachers training teachers or we bring in um math curriculum specialists that come and train the teachers and so forth. Now that day has been that's
020moved quite a bit. Um that one's one that floats. So it used to be when I first got in the district that was like in January. we've now moved it into August because of trying to get the training before the teaching starts instead of halfway through the year. Um, and now that we've been doing these new curriculums, it's been really important to have it at the beginning of the year. And so that's what that day has been. So it it's been more and even before that, even before it was in January, that day was like split up into three early outs. I don't know if some of you remember that but we would have like three early outs in the year where um the students would leave and then there would be two hours of
021trainings with the teachers. Now the reason why we moved it to a day if you think of to try to do something districtwide you have two hours is all well it takes at least 15 minutes once the kids leave to try to get teachers over to the high school so we can do a training. So it's just wasted time. Um, and so you take 15 minutes each one of those you have 45 minutes of that time. So we just started putting into one day. Um, and then then that gravitated to the very in August. Um, and so what we've always tried to do with the calendar, this started before COVID, we we saw that there was a need for um a three-day weekend, we called the mental health days into our calendars. And so that
022that's been set. And so you'll see like that 29th um that's where that is. So, we try to have at least one week where the um teachers and students get a a three-day weekend, if not sometimes it's a four. And this in this case, it ends up being the 29th and then the first um for that. And and the reason why the 29th is a Friday school is you just started school. You there's no need for Friday school. And so that works. But remember, we have to we count days. We do all that. So, it has to work in. So, by having that there, that means there's another day that they had to work that they maybe wouldn't have had to. Okay. So then September is a pretty um you know typical month where you
023just are going to school and then you have three Friday school days and then there's the 19th where they have off um to try to get that three-day um weekend in um there in October. Um October is a month that always is the same. You have there's two P days. So there's seven P days that we're required to have. Um but two of them has to be spent this way um on the 16th and 17th and that's NEA N MFP days which is the union days that's set by the state and so those two days are always there. It's for them to travel to their state conference. Well, in our contract we allow for teachers to be able to to work 12 hours on certain things and if they send that information to me then
024they get those two days off but they still are working those days. So that's based off the contract, but that's there. And you can see on the 15th there's an early out and that allows for teachers to travel if they're going to travel to those. Um and so that happens every single year. But you can see that all the other days are um Friday school days and then then you have on the third is the is the one a month where they get the three-day weekend. Now when we go to November, um November now you're starting to get into another P day, which is parent teacher conferences, and that one is on the 6th. um of November I think is Yep. So it's an early out and it's also parent teacher conferences. So those are
025those are those are long days for for teachers and administrators. So they they work an early out which is two hours early out is just two hours prior to when they normally get released. They have like 15 minutes after school gets out and then they have teachers coming for the next six hours. Um and so they they basically are working two days on those days. um in two days in the contract in one um and that's how we've set up. So in November and then also in I believe it's this year it will be in um February is the other parent teacher conference. So that's so we've had two at the beginning of the year, two in October, two parent teacher conferences, and then one of those PR days at the very beginning in August
026too. So there's your seven that's in there. And then also in November you have um oh let me on the 6th we always try to have a day off that week for them because it's a lot they're working two days on there and then so we always try to give them that we've had parent teacher conferences on Tuesdays and other days of the week but it's hard working two days and they don't get home till super late and then having to go school. So we've been moving those to Thursdays and it's been fairly successful um doing it that way and so you'll see them on Thursday. just just nice for them to be able to have the next day off and not have to, you know, go to bed late and wake up early the
027next day and go back to school. So, that's why that's there. And then you see there's an early out on the 26, the day before Thanksgiving. And that's been pretty typical. Um, then in December, it's it's just a pretty you just have three um Friday schools there and then the end of the semester for everyone. We switched this last year, I believe, where now the end of the semester is um there. It makes things a little bit interesting with the different semesters. Um the high school used to be a different the high school would end there, but the elementary wouldn't end until a couple weeks into January. And so last year we tried u making it all the same and it worked fairly well. We didn't think it was going to work real great, but
028it actually did work. Okay. Um and so we we cut that this year um as well. So then go getting back to now January, um there is two weeks off for Christmas and that's changed over the years. Sometimes it's like a week and a half, sometimes it's two, but it's all dependent on where Christmas falls and New Year's. So if you look at this, I'll go back to December for a second just so you can see how these calendars are kind of put together. You know, Christmas is here. Uh Christmas Eve is on a Wednesday. You could come back to school on the 22nd and 23rd, but then people, we have a lot of people who live like families out of town, so they wouldn't have any time to travel. So, you'd want to give
029them the 23rd to travel. Well, then come back for one day doesn't make any sense, right? And so, and so that's why this year it's back to kind of LA last year as well, it was a two week um vacation. So, once you put two weeks there, it makes it harder because you still have to get your days, right? So it's it's all just counting days. Um and so with and then with New Year's they get New Year's off. So with New Year's on that then we have in the past had the second be a day where they had to come back for a PI day. We wouldn't have students come back. Um but remember that got moved to August and that worked a little bit better. So So that's where that is and then
030then you have the one day the 16th for that one. Um then you move to February and now you have the 19th being an early out and that's parent teacher conferences and then the 26th and 27th is um divisional basketball. Okay. And that's been something we've been doing for a long time. And some people are like why are you you know why are you doing this because of sports? Well because we would have we hardly have any teachers and we have hardly any students there because a lot of people go to that and it's really the teachers that we just can't get subs for. And so that's become something that's has has just become something that we have have done just because of that. So it's not even though yes it is for um basketball.
031It really isn't. It's just it's just a structure thing where we can't get enough subs to cover because of how many people are going for that. Um and so that's February. Then you have um sorry I'm trying to do a few different things. March. Um you have the end of the third quarter is the 12th. That's what that one is. And so that's not a special day. It's just the end of the quarter. Um you see your the 20th is the 3-day weekend that month. And then you have um April. Um now you have your your spring break, I guess, quote unquote, which is always, you know, we always set around Easter time. Um and so um so we typically have gotten the Thursday, Friday, and Monday off on that. It's the same thing as
032this year. Um we're coming up on that this week actually. And so um do we have an early out this Wednesday? No. Okay. So that in that So there's an early out next year as well um on that Wednesday. And and so um so that's there. And then on May, um, you just have the last day of school, you have graduation on the 17th and then the last day of school for kids is on the 21st and then there's a teacher work day on the 22nd. Um, that we we built into that later because it is really difficult for teachers to get everything set and try to leave at the same time because their contract ends on the 22nd. So, they have a lot of work to do. And so we we kind of went
033to that. And so in this schedule, there's two week teacher work days um where there's no kids, they're just working. They have there's no obligation for administration to do something with them. The P days, we are required by law to do trainings and things like that. And so it is different than that. But so this is the exact same schedule as this year. Is there any questions on this one? Okay. So, that's one of the options that they're looking at. Now, it now it switches to um I'm g switch to um I don't know. They're pretty much all the same here. You're just going to see some differences. So, one of the complaints has been we are starting way too early in August, right? So the last calendar is we started on the 11th and
034so in this calendar now we shifted it a little bit and and now you don't start on the 11th teachers start on the 13th. So the 13th and 14th would be um teacher P days and the 15th would be a teacher work day. So um the last one, let me see if I can do this here. The last one you had the two PE teacher P days and then we had the two student first days and then we had the teacher P day kind of sandwiched in between. So this one is now just you just shifted this and now the 18th and 19th is when students start. And so we get all that other all the trainings and everything out of the way those those three days um prior and then we have the 18th
035where we have third grade or kindergarten, third grade, sixth grade and nth grade come on that first day and everyone starts on the 19th. Okay. And then on the 22nd uh is the um is the PR day. So the structure is all there. All the same days are there. It's just shifted a little bit. And since we shifted two days really, we had to find those two days later. And you're going to see that here in a second. But September October is the same. I mean with the P days in there, you have November being the same. And then you have the December. It's it's looks exactly the same. Um then you get to January. Um still the same. Um February conferences is still in the same spot. Um April. Did you lose the 26th?
036Oh yes. Yes. So that would be one of the changes on this because we had to find days. We no longer have the 26th on here which is going to be an issue. It's going to be hard finding. That's one reasons why we've been taken. But they had to find two days I think in this calendar. That was one of them. The other one was during Easter, I believe, which you're going to see down here. They had to put in here. Um, so the second was off before that Thursday of Easter. And so now they will be going to school and I think it's an early out. So they shifted the early out from this to here. Um, and so you lose a day on the spring break. And then you see that um May
037really is the same. They're getting out the same. Graduation is the same questions on this one. So by shifting it just two days, they get to they get to start later, but they get to end the same time. So on the third one, on the third one, now they're now teachers are starting a little bit later even. So instead of them starting on the 11th or the 13th, now it's similar to the first one, but it shifted a week. um they're going to start on the 15th with a teacher workday and that allows them to get their rooms prepped, everything. So instead of having some parts of it already and then doing the teacher work day, they start with the teacher work day and then they have the two P days from us. So they're
038going through trainings the 18th and 19th. So the 15th they get to do what they need to do to prepare in their classrooms. 18th and 19th is now we um are required those are statemandated days and so we do those and then the 20th would be the day that um your kindergarten, third grade, sixth grade and nth grade start and then everyone would come the 21st um for a day and then they would come back on the 25th and then the 22nd would be the um teacher P day where we do our ed camps and other trainings that day. Okay. And so then now that now you're seeing that you shifted four days, right? Because instead of starting on the 11th, now they're starting on the 15th. And so now you have to make up
039four days. And that becomes a little harder to find those days. Um so if we were to go to um so you have September is the same, October is the same, November is the same, um December is the same. you see the same Christmas break. Um, then we go back up to January. Um, January is the same. February, now you gain back the 26 because if you take that out, it still doesn't help you. You're still going to have to, you know, see this in May, you're have to go an extra week. Okay? So, you still are going to have to go into that extra week. You're really not going to be able to steal too many days because of this schedule. Um, and then March is the same. Um, they do have April as
040being very similar to the last one where Thursday is just an early out. Um, but then you get down to May and now because of um those four days, they have Easter gained one of those back. So that's three. And so now here's your three days here. They had to go another week. So now they have graduation would end up being on Memorial Day weekend, which a lot of um school districts do. And then after that they come back. And this is something that honestly I didn't think teachers were going to want um because I've heard we need to be done before Memorial Day weekend, right? And so this is the other option that they're they're picking as well. So it just shifts days and you can see that there's not a whole lot of
041choices that they have. I mean you can start even later in August but that just means you're going to be going into June and um so it's just shift all you're doing is shifting things. So questions on this calendar will this be helpful for our sewage sewer projects to have an extra week and HVAC project? Yes. The sooner we start the worse it's going to be. Well, HVAC needs it's only so hot in August anyway. Well, they're going to be complaining because there's no air conditioning then. But this hopefully this spring will be cool, but they don't want it. And then I mean it was getting to be half this building anyway, which the air conditioner would broke down on. But um so yeah, but the I mean sprinkler fall sports weights here. you could
042talk more about all that, but they I mean practice and everything starting and and the bulk of the work is in the locker rooms. It's going to be tricky. That stuff doesn't matter what time or when they set the first day of school. So, first day of practice, fall practice is the 15th, which would match up to teachers coming back too on this calendar. 15th is a what? It's a Friday. Yeah. Yeah, it's the 15th. Yeah. So, I mean, I guess the big question is, do you guys see any concerns with any of these three calendars? Is there would you be like, because typically how it's worked is we work through this um administrators, teachers, and then we're like, hey, this is really the best schedule for us. Um, and then we bring that. Is
043there any concerns with any of these three? And would you guys be willing to make a motion to saying, "Hey, whichever one the teachers administrators pick, we're good with as long as it's one of these three." Right. Um, you know, if something would change, we would need to obviously, you know, come back. But I don't have any issues. I I think I lean towards number three. But But yeah, I guess I'd make the motion, too. Oh no, I just brain farted. But yeah, give you guys the approval or the authority to make whatever count best suits these three. I'll second it. It's been moved and seconded. Any further discussion or public comment? Not if was there something or was that it was J something? Oh, okay. I think he was just getting ready for the
044Oh, okay. Sound like somebody was time. Okay. So, if not, all in favor say I. I. I. I. Any opposed? Motion carries. That takes us to upcoming events. Next meeting. Uh, Vulker, no Bulker WER to speak of. So, yeah, I guess meeting adjourned. Thanks everybody. Thanks everyone. Have a good night.