001This conference will now be recorded. I like them. Call the meeting to order. Mike Ziggler, chair. If you just kind of go around the table this way. Bill, [Music] what trustee? Tommy Sassy, trustee. Josh Carlos, trustee. Alex Rivas, trustee. Bill Gibbs, trustee. Jay Failen, trustee. Stephan Stravi, superintendent. And then we have online Jackie Stinett um our clerk who is at a Maso training which is our business manager training all week. So um she'll be doing minutes from afar. So good takes us to the consent agenda. Uh everyone's had a chance to look that over. If there's any questions, I guess kind of a precursor, if you have any questions or don't agree with something, you can pull that off. We can put that as a action item later. But, uh, generally we just kind of
002do a motion in a second. Um, passing that. I'll make a motion to approve the consent agenda. I'll second. It's been moved and seconded. Any further discussion or comment? Could we pull donations? Sure. Just to recognize them at the end. Yeah, we can do that probably. Yeah. So, yeah. So, not for anything negative, just for Oh, yeah. Yeah. Well, that's fine. So, donations. So, I'm doing that right now. It's just the music. I was debating where to put it. Well, there used to be an action other. Yeah. And I was just noticing somehow that got deleted. So, I'm going to add it back. Yeah. Um, I don't know why that wasn't there, but so if you have the online version, you can see what I'm doing. And then basically I just um strike through above.
003Um, action Just to stick to the rules of Robert, I think technically we need another motion in a second since that was moved and seconded for a different. So just a formality really. So I'll make a motion to reapprove the rest of the consent. I'll second. Okay. It's been moved and seconded. Any further discussion or comments? If not, all in favor say I. I. Any opposed? Motion carries. Uh, takes us to communication. Is there any public comment on anything that's not on the action items? Is there anything signed in or anybody? Okay. So, if not, that takes us to reports. Uh, yeah. I guess I trust we'll look through that if I guess does admin have any thing they'd like to highlight or I guess do we have any questions for them? Anything to add?
004I don't either. Okay. Not that takes us to reports, discussions and policies building updates. Well, it's been busy. Um, making good progress on both the HVAC and the emergency sewer. Um, we're we're ahead of schedule, but I still don't know what that's going to mean at the end of the summer if that means we hopefully we are done in plenty of time, but there's just a lot of work left to do. Um, but we're making making a lot of good progress. Um, yeah, most of my time has been spent on on those two things. Um, do have some door issues that we're fixing. Um, got a pretty good list of of things we're doing for the summer. Um, we were able to get a lot of asbestous evaded out of primarily the high school, a
005little bit out of Jefferson, um, already before the summer really kicked off. um roof repair project at Washington and that is done and wrapped up. Um so other than that we're just uh basically have miscellaneous stuff planned for the rest of the schools for the summer. So miscellaneous smaller things I should say and everything else is in your report. Yeah. Okay. There are any questions or comments for building updates? If not, yeah, I have a question. Sure. So, you you fill out a report like weekly or some something or uh for the board meetings, there's a board there. So, it says facilities director right above on reports. Say it again, Steph. It says uh facilities director. So, where it says reports, there's all these links. all our reports. So his he he does that. We
006we added this building updates thing. We were just me and I were actually just talking about this today like do we still need to put this separate thing here when it's all in there. Um and when we do our reports and people can ask Kim questions during that time too. I can't remember why we put that in there a while ago. It was for something specific and we just haven't we just kept it on. I think mainly for the bond and levies when that was happening. Yeah. So, so we were actually talking about it kind of is repetitive because he already has the report and so he's just really just giving stating the same thing. Sometimes he has something new from the time he writes the report. But but whatever is going on repair-wise or
007whatnot, it's it's in a report here generally and like the major stuff for sure. Okay. Major stuff. All right. So every Yeah, every month there's that. He does a pretty good job on his pretty thorough. As a newsman, I do appreciate the monthly reports. Keeps me oriented. Okay. Uh if there's nothing more with building updates, that takes us to action items. Action item A, co-op with Terry wrestling. Um, so we were we were approached by Terry um to offer to see if they they aren't going to have enough for wrestling for them. Um, so they they were able to approve it. And usually Wade's here to talk about this. He's out of town. I think he's out of country right now. But um but basically um so I'm just going to get this um basically
008they how it works is in order for MHSA to recognize a co-op, the the the the district who is looking to co-op with someone else has to first go and get that board approved. So there was a lot of there was a lot of conversation back and forth with a lot of different people about this wrestling thing and every time I heard someone I was just like they have to approve it first then that comes to our board and then we have to put it in front of our board. And so you can see in there um and I think I explained it a little bit in in the the document that's there but you can see the numbers that are there. It's it's basically a formality and and it's really a philosophy if the
009district wants to continue to do that. It's I mean the positives of co-oping is these kids would not be able to have a team there so they lose the opportunity. Um they we co-op with them and that gives them that opportunity. Um the downside with co-ops always is going to be the downside to it is sometimes another town's players will take opportunities away from um ours. That becomes the downside that usually is there. Some people might have never thought of that before. Um, you know, because they're just like, "Oh, just co-op. Let's help their kids out." But what ends up happening sometimes, the complaints you would get is if all of a sudden, like in wrestling specifically, um, they have a pretty good wrestler and all of a sudden one of our players gets bumped.
010The thing is though, they still have the opportunity to um to work at that. And so, in in in my view, they're they're still getting to compete and and and go. So, um, that's that's that's really your positives and negatives, unless someone can think of something else that I'm missing. Um, as to co-oping, we we co-op with softball. Um, we're co-oping. We used to co-op with football. I don't know. We still we're not co-oping. So, I thought I thought that was them. Um, and so this this comes sometimes where with Weebo, we've actually had co-ops like in cross country with Baker um when they didn't have a um cross country team, they would get their kids here. So part of that agreement is they have to find a way to get their kids here. We
011don't change anything for them. With some of the bigger ones like football, um they we had a actual deal with how you know they had a coach that came and and so forth. was a little bit bigger of agreement. These ones are just when you only talk about a couple kids, they come over and they they wrestle. So they're whenever we have pract they have to try to get here. Um and a lot of times what I've seen is the district will provide like a school vehicle for a parent or employee and they'll they'll drive them over and practice and stuff. So um trying to think of any other information that you would need, but um we feel it's a good thing to to continue to do and provide that opportunity for them. So, we're
012bringing in front of you guys saying, "Hey, um we're recommending you guys um approve this co-op for for them." And then if their numbers ever get to a point where they can have one, then they will dissolve the co-op. Okay. I understand like maybe some kid might get bumped because theirs is better this and that, but when they when we co-op, are their kids um Red Devils now or So, so they're wrestling for for us. Okay. Yeah. So, no one would know any different unless they knew that you got to co-op with and they were from Terry. Is there any cost associated with that? Um, a little bit. Yeah. So the the only cost that we end up having is um usually if you go on trips and we have to pay for food or
013whatever. Other than that, we're already sending our kids somewhere. And so it would just be per um you know player. So it's pretty minimal. Um in a situation like this, especially when there's only sending a couple couple kids, it's pretty minimal. And what are the liability rules even for our athletes here? I mean like they get hurt or something. What? Yeah. So, they're required to have insurance um you know their own insurance and stuff. They're required to have physicals. So, they have to they have to abide by all of our schools um even academics and everything. So, they're you know for you guys it's like their Bundai public school um players. So, does that mean the liability of that student from outside our school district is on us? Um it can't. Yes. I mean, Ryan,
014um, help me out here. Um, I would I would say in some situations maybe, but I think they would have the responsibility to the our doorstep. Um, yeah, you know, because they're traveling, so it would be on them to do that. But that's a that's a good question. I mean, from the past, I mean, we've been co-oping for years and years and years. Um, I don't think we ever had a situation where that was needed. I remember like a terrible situation we can't really technically speak of to where say something bad happens and it's beyond our policies that the student acts of their own free will that's on them. It's not on us. That's what you're worried about. No, I was thinking more like uh injuries and stuff. If they're transporting with us under our
015care, are they our liability financially at that point? Yeah. I mean, if if we're like on a bus or something, the bus gets in a wreck or whatever. Yeah. Um just like any of our other um people, our insurance covers them though. Um and that they're under that umbrella, so it wouldn't be like they're excluded from that. Okay. You did you did say there was a couple, but is there is this the number that 862 per grade or is it just No, right now. They're projecting just to have one female participant. Okay, that's what it is. It's just Okay. I just I was looking up per grade up there and Okay. Yeah, they're required to what they're sending us in their projection. I think that's class total enrollment, I think. Well, there was two different
016numbers. The total enrollment, but the one right below it Mhm. is where it breaks it down by class or per grade, it looks like. Yeah, but that's not what's participating actually. Okay. I think it's just fun. So, if you were to Yeah, from from what I've been contacted by the parents and everybody, it's kind of been a more lengthy process than Yeah, I think this is pretty I think it is this one one female that that is very good and this needs a play needs a home. So, I'll make a motion to approve the I'll second the co-op. It's been moved and seconded. Any further discussion or comments? Should we bring some of the wrestling kids in for comments if they might lose their spots? Just round them up. Two seconds. No. Uh, okay. Guess
017it's been moved and seconded. Any further discussion or comments? If not, all in favor say I. I. Any opposed? Motion carries. That takes us to action item B, loan promis promisory note resolutions for the ECHS emergency sewer project. Yeah. So the resolutions there are as um you know last meeting we um we gave you a spreadsheet that kind of we got direction as to try to get loans. Um, we are required to go um through the board of invest investment investors. I don't know. Um, I don't know why I'm drawing a blank, but the inner cap loans. Um, that's since we're a public entity, that's where we're they have the first route of refusal. So, we have to go through them. Um, our job was to try to find a better um settlement terms for
018the loan. And so, we were able to to find that. We put that forward to the uh inner cap and they um gave us the refusal basically saying, "Yep, this is a better deal than what we would give you. Um there you go. You are now waved. You do not have to come through us." Um this deal is is better and you can see by the the different interest rates. Um you know, they they had a 5% we get a 4.49 and a 4.23 on these two. the structure was based off of trying to maximize the money that we have coming in, the money that we have available to us to try to pay off these loans. Um, you can see one of them and and this was basically the structure that we had in
019the the spreadsheet last board meeting that was approved. Um, I don't think there was much changed on that. Um, you know, it says a 13.5 year term. It's really 13 years, but having a payment like a half year after just to kind of stay and that was our bond lawyer and the uh the bank kind of uh determined that and there really wasn't a negative either way um towards us. It's really ends up being about the same. I mean, it's a little bit different structure, but it's um it ends up being um fine for us. And so, so what I do in these situations is we try to get this, then I, our bond lawyer then looks at all the stuff, make sure we're legal with everything that we're doing, structures it, um, sends that
020back to the, um, the bank, they talk about it for a long time. Uh, we look at it, and then once it's finalized, and that's what's coming to you guys is this resolution that kind of puts it all together. um where where this resolution allows for us to um finalize this loan with in this case document bank to um to get the to get the the finances situated so we can pay for the emergency project that we're moving forward with. Um it also allows us from the resolution last time allows us to anything that we've paid so far. um this resolution doesn't do this, but the one last month allows us to once we get this loan we can pay back the stuff that we've already um have spent on this to replenish that and
021then we move forward with these these terms. And so um what questions do you guys have? I know there's a lot of information in there, but this is the exact I mean different terms, but it's the exact same structure. One of the reasons this it didn't take us um it took us a lot longer than a month last time we did this. Um we tried to structure it the exact same because that com those conversations between the bond lawyers and the bank took a lot longer and because we structured it the same it was able we were able to do it a lot quicker because it's it's pretty much exactly the same structure. And so we had vetted that out before. And so this is um the best way for us to maximize what we
022have and what we're going to have with trying to also um not put all of our um money that we did get in our our voted levies to just this project and then have nothing. So physic fiscally this is a really good thing for us. I mean good thing for us. Um I'm not a big fan of loans, but um but in order for us to keep moving forward and have money still in our building reserves so we can still pay for stuff that is um coming up um this is the structure that made the most sense. So what's the total amount of interest that'll be paid over the maturity? Yeah. So I think that is the amortization schedule. I don't think I have a total. Yeah, I don't remember seeing one through there. Just
023you just have to do the math on what that's 4 point you have to 4.23 Two, three. The hope the hope is we don't go all the way through this. I mean, the three-year loan probably is going to happen that way. um the 13 um that one we're hoping that that is um cut off short. Hopefully we get something else that will eventually pay it off. Did I read on there that there's a 3% early payoff fee? Yep. Mhm. So if we don't go the third the 13 year we we it looks like it's going to be roughly around 172,000 for the 690,000 note and about 26,000 for the 300,000. Um, so around 200,000ish. I'm not going to be exact there, but I think that's pretty close. Um and the 300 is just a note
024that they're paying us that we are then paying back with the $400,000 bond. The 300,000 is a note that we're paying back with the $400,000 bond that has already been building reserve levy. Yeah. Yeah. And and I just I just And then the other one is going to be on the permissive levy that is there that the state government pays for the majority of that. And so and that was in that spreadsheet too. And I we're looking into there might be more coming to us as well from the state. So, that was something that legislatively there was something and we I haven't figured out what that really means. I was just talking to last week um the state superintendent, she came and we had a meeting in my office and she was supposed to get
025me information. So, I I need to um get back with her, but even she wasn't really quite sure exactly what that's going to mean. She just knows that more state money is going to be coming to us. So, it's not from our local for this specific for the permissive levy, part of the building reserve. So, they or the building reserve levy is what it's called. um they and it's named um I can't remember what the state calls it like maintenance something major maintenance major maintenance fund but it's really the permissive levy for the building reserve and um that's how we structured the last one you don't see that in the note because um in the note you you see that the payoff is from any available fund. So, um, because it's a permissive le, we
026couldn't say specifically that's what it is, but that's what we're going to be using to do that. And the majority of it's coming from, um, the state. Um, so the state will fund a lot of that one, which is nice. Um, but I do not believe, and I'm gonna have to look at this, but I think the only the early payoff, and this is what we had structured before, um, was only if we, um, if we go to another lending institution. So, if we pay it off with a bond or a levy, um, there will be no um early termination fee. But if like let's say we decide to go with a different bank, then that will be assessed. Yeah, that's what it is. It reads, "The lender shall not be entitled to a prepayment
027penalty." Uh yeah, if it's paid off with another bond or obligation issued by MCA. So, so yeah, it's just if we go to a different lender. That was good catch. And originally, if I remember right, the time we did this with Lincoln, um it was in there and we um and I was like, hey, like the whole purpose of this is do this and they changed that um for us. They left that part in and I'm like, yeah, that makes sense, right? I mean, if we're going to go try to pay off like refinance it with a different bank or whatever, I would see why that would be because the bank gets benefits by it being non-t taxed, right? That's give us a better interest rate. Yeah, we had to get bank qualified and tax
028exempt in order for us to get the interest rates the way we did. So, that always takes time, too. This will require a motion and a second. If This is the route we want. Make the motion to approve the the two notes. I'll second it. It's been moved and seconded. Any further discussion or public comment? If not, all in favor say I. I. Any opposed? I. Motion carries. That takes us to action item C, evaluation of superintendent. Can we go to the action item other from Oh, yeah. Yeah. Sorry. Yeah, because we're off to close session. Uh, yep. Action other donations. Yep. I just wanted to recognize the city of Lindai for their for that the donation of the uh all the pool passes for the for the staff was so that it was out
029you know out there that more people hopefully would y would be aware of what was done. So y it's the only reason I pulled it. No, that's good. Thanks. I did see quite a bit of positive feedback on online too. Mhm. Yeah, it was it was pretty neat. Um there's a lot of our staff that uses it, so I think uh is very much appreciated by a lot of people. So So we do need a motion and a second to approve. I'll make a motion to approve the donation. I'll second. It's been moved and seconded. Any further discussion or comment? If not, all in favor say I. I. Any opposed? Motion carries. Now that takes us to action item C, evaluation of superintendent and it will be to protect rights of privacy of employees will
030be closed session. Uh there is no vulker waguser. There is no vulker waguser. So unless you want to come back to hear me say adjourned and pretty much do it. I'm a journ tonight. Yeah. Yeah. This conference will now be recorded. Okay, we're back in open session. Uh there is no Vulker Waguser. So Journ the meeting. Thanks everybody. [Music]