001Conference will now be recorded. >> I'll call the meeting to order. I'm Mike Ziggler, chair. Go around the room. >> Gibbs, vice chair. >> Tony Fatsy, trustee. >> Frankenne, trustee. >> Alex Rivas, trustee. >> Jay Failen, trustee. >> Stephan Straight, superintendent. >> Online. >> Tessa Hopper, trustee. >> Okay, that takes us to approved consent agenda. Um I just just for the board to know before we go to the consent agenda if you want to look at the personnel actions I just took um a person off um they're declining position as they have a full-time another full-time position that they just hired for. So look at that first before I'll make the motion to approve the consent agenda. >> I'll second. >> It's been moved and seconded. Any further discussion or comment? If not, all in
002favor say I. >> I. >> Any opposed? Motion carries. Uh, takes us to communication. Is there any public comment? Other than what's on the agenda? There's not. Uh, takes us to reports. Had a chance to review those. Uh, if there's anything You have anything? >> Um, I have one thing. We have scheduled our title one parent engagement meeting for March 5th. Nope, March 12th. Exc Mrs. Rita, correct me. And it's going to be our second annual LEGO family event, which was a big hit last year. So, I just didn't get that on my board. So, >> I actually have a question for you. Um I heard there's a there's a mental health survey that went around to middle school children. Um how's that data used for assessments? >> It actually well it so we do
003a few >> um one is our panorama survey. >> Another one is a result you assessment. And so >> one's done by the state, one's done by us, >> right? So um depending on which one you're inquiring about um the panorama survey is done by us. It's an anonymous um information is gathered and um fact I think the windows and so our counselors do have access to that information. Um and so one of the components of it is that it allows our counselors to meet with students who are showing a need um for some support and we get to meet with them now um while we still have time to support them. Another component of it is it helps us um determine areas of growth that and strengths that we have. For example, students like
004emotional regulation, social awareness, um resiliency, um some of the questions are like ensure that they have one safe adult and things like that. So that information helps inform um us as a school generally. helps our counselor help students who are in need of support and it helps us as a district um look at areas that we need to work on or we're doing really great at >> so I'm just gonna tag on to that. So um the the state is part of the accreditation now for states is um um is really big on student and staff climate and so we have to kind of show that we are um getting input um from both students and staff. That's that's a major thing. Before they started making that part of accreditation we were already doing that
005through the survey. Um, but through the survey, we do it through what's called panorama. And we've talked about this years ago, but for the newer board members, um, it's good. But everything that we do should be based off of some kind of data. Um, one, if it's, you know, we did a lot of work on curriculum. It should be, um, you know, data based, you know, researchbased um, programs that are shown to work. And and so data is is key for a lot of different things. We're not just trying to >> throw something against the wall and see if things stick. We want to try to make good educated decisions on this. And so Panorama is a program that we um incorporated I don't know how many years ago now. Um >> at least six
006>> four is it six even? Wow. >> It's been years since I've been >> okay. So yeah. So it probably was right at that time. So basically the hard part is we have a lot of different things that we get data from. So we have state testing, we have our own testing, we have um these surveys, we have multiple different areas of you know discipline um attendance. They have all these different things. And so it's you're always checking everything to see because really what you're trying to find is you know you want your topend students to be challenged in what they're they're doing so they're not just coming to school and just they're just here. Um, so you want to be able to provide that and you want your lower-end students, the ones who are
007at risk to be able to give us get the supports that they need. So in MTSS, which is multi-tier systems of support, um, that we have in each building, uh, we are always constantly trying to figure out supports for tier one, which is about 80% of your students. Most of them don't really need things. It's our tier one curriculum. It's our these are the things that work for 80% of your students. And then there's a list of things that we have in our tier two which is now going to be for about 15%. These are higher risk students. Then you have a top tier tier three which is about roughly this is just across the board 5% of your students. And so you have more supports for them. And so we try to to to
008do that. But in order to um do all that you need data and we have these data sources everywhere. So what Panorama does, it takes all of our data sources and puts it into one place for educators to see and it just is like, hey, this is, you know, so and so, you need to be looking at this a little bit more. So it combines academics, behavior, um the survey, which is more like a social, emotional, you know, mental health stuff because we do have some mental health questions on our higher surveys um 6 through 12. Um and um just like what Mrs. Kennedy was talking about so that we can get help. The only people who see those questions are counselors um so they can go and touch base and that's been really um
009good. There's other programs that other school districts have where they will do something similar and and get people, you know, the help that they need. And so, you know, obviously we we send it out to our parents and says, "Hey, if you don't want to take this, you can contact the school. you can get a you can go see the survey for yourself. Um and then if you want them to or not, you know, they don't have to take it. So, so we do that. And so, not all students take it, but I'd say 98% of our students, I think there's only like six people in our district that say it's 99%. >> Yeah. But I think so >> but the risk risk assessment behavior assessment that is um required by the state and um
010so it has some similarities. I wouldn't say it's exactly the same. Um and that information is used by the state to help make decisions at the state level. And >> that's 100%. Yes. And um but we don't usually get that data for a while. >> Yeah. >> So we can't like it's not really effective for us to >> it's very similar to our state's testing. >> So it could be like a year. >> So you can go on the state it's called gems to look at how we did academically. The only information you can get is from the 23 24 school year. >> Yes. >> Right now. So I mean how is that going to help us in how we make decisions and that there's some problems there and that's why mast which is um
011like you see the two posters over or the things over there that we were pilots of um and now the whole state does that in third through eth um you know we get information a lot quicker that teachers can use to try to help um students that's the value in that one but u but like any testing state testing there's going to be issues with it so um but Yeah. Is that whole answer? >> Yeah. Way more than I expected. >> I want you talk to Stephan. Don't get me talking about >> I want an opportunity to talk about panorama anyways because it is a is a pretty thing that we um that we use to help and and I talk about MTSS and really MTSS is a way that we can try to help
012give students the help that they need. And so really what these two things combined is being able to have individual plans for students, very similar to like an IEP, but now um we can actually make plans for them to help them in the areas of growth that they they need to have. And so we're still even though we've had it for five, six years, we're still learning a lot of the ins and outs and how to structure it time-wise, but then also how to put the resources together in a way that helps our students the best. support. >> And if you want to talk real quickly, the platform, one of the best things about it is the educators um find it very easy to use compared to some other platforms like Ed Climber and whatnot.
013And um it's really great at just segregating data like down so you can really like target um supports. Cool. Thank you. >> Thanks for asking. Yeah. >> Only thing I wanted to highlight, sorry, in ours was just the the innovative education program um that basically people can donate to the schools and get tax credit for. So >> um one of the things that um wasn't on here, I mean it is you see the picture it was, you know, it says under five minutes, but weren't we at like four minutes? Right over four minutes. Yeah. >> So, we we secured $58,000. >> 62. I added wrong on that. >> Okay. So, 62,000. Um and um and all of there was like seven over 7 million, right? Was >> okay. That's what I thought it was, but
014they want to say the 0.2 of us wrong. But $7.2 million in the state of Montana and it was gone within seven minutes. So when this thing started out, I don't know how many years ago, it was like two million if I remember right. Jackie, do you remember that at all? It was like two million. >> I think it was less than two the first year. >> Yeah. And so and it was and it was gone right away by the big districts. Um >> and then the next year I think they bumped it up a little bit and >> and that it didn't go quite as fast as this one did. >> And so so people are starting to hear about that just means every year it's going to get harder and harder. So we
015can basically what happens is a community member has to come and give Jackie a check and then we sit there and this time we had a team of five >> um spread out and um to try to secure this money. So the more things you get in the harder it's going to be to get it just because you have to um input the information online and stuff. But um so I do think it's going to get harder and harder every year, but it's a pretty cool um program that um allows for people to donate to the schools and get a 100% tax break on that. And um there is rules as to what we can use it on. And so um but uh but yeah, pretty neat program that the state's doing that is helping.
016Last time we got 40,000. >> Yeah. 42,000 last year. And so the different schools each had a portion of that and they had they had to submit a application to the district office to say what they were going to use it on that fit those things and we approved those and then they most of them are still um there. Some of them are close to being done and some of them are right in the middle if not at the start just because of winter different things like that. But um so we're going to do something similar. We haven't decided exactly what we're going to do with this one. without the need district office to kind of decide that um it has to meet those criteria but um it's pretty cool to get it secured. Yes,
017>> in my board report I read about the maker space that is where >> from Washington Middle Schools. >> Yeah, it was in my report about how we're like opening it. We got some pieces missing but going and so I had someone report. >> So all right there questions or comments on reports? Not takes us to reports discussions and policies building updates. >> So a couple updates from on the BNC wing sewer that is in the board report. Um uh I I mean I guess I hinted towards it here, but we saw more uh more evidence of it. So on the on the a little bit on the bad news though that so if you imagine in BNC wings I don't know when the last time you guys were ever in there or if you
018ever were in there but um going in the toilets and sinks are on a brick wall. Well that is that was a brick wall and then a one foot or 16inch space and then another brick wall and brick wall. So all the plumbing was inside this tomb of brick. You couldn't access it without knocking brick out. Um the all the toilets and sinks were wall mounted. Um so you have carrier brackets that are mounted in frame. Um and that have little feet to go out. So everything was inside this this tomb that you couldn't see into. And so now that we took it all apart and have been able to see and we can see from the from the lower floor up into the bottom of the upper floor and the plumbing and stuff had
019been rotting and leaking so bad that it there's no more concrete. So the upper level is um you know what's called B deck. So it's a it's a metal pan and then they pour concrete on top that the second floor is is a concrete floor but you put your B deck down and then you pour your concrete on top of that. So the concrete's gone and the feed deck metal is gone. Just completely eaten away. So there's a strip about a foot wide on the top floor and B-wing that is just gone. So um I mean not a big deal now that we have seen it. We can just cut things back further. Put in some new B deck and anchor things into the floor on each side of it and then reour and make
020that a new structural thing. what we're putting in are going to be equal amount of toilets the same much like you have in residential stuff but fun will be much better so but with that if I don't know if you remember if I said um at the emergency meeting or the special meeting that uh so what we're doing is going to be all new sewer from which is the downhill last part of it which is BNC wing bathrooms so it's all going to be new from BNC wing all the way out to the street so we're going to line the uh sewer pipe service lines going from the building to um to the street. But then on beweening, you have all the science classrooms and everything upstairs that have all the sinks and everything in
021it. And at the time, I said, "Well, those sewer lines are going to have to stay the same. They're going to be really difficult to get to." um well with our tearing everything down and being able to get up and look at some point in history, but I had not seen any records of it, but they already have replaced those sewer lines up to where we're working. So, I mean, I haven't laid my eyes on all of it, but from what it looks like, they already replaced all the sewer lines for the sinks in the science class or the science lane upstairs. So the good news is I think once we're done this whole north end of the building and all of and seeing will all have updated PVC piping from the building to the
022main. So um it worked out really good and our service lines are still in good enough shape where we can sleeve them. So that's what we're doing. Um which brings me to my second point I sent maybe an email. We'll be starting excavation. Fortunately, the winter's been really warm and the frost isn't that thick. So, we're going to be digging and slaving the uh service lines from the building to the main starting tomorrow. Should be done. Should be have that wrapped up um by the end of day, Friday. So, that'll be pretty good. That'll be new basically a new sleeve line from C-wing to the main and then the back room comes out and turns and ties into B-wing and then from B-wing to the main. So, uh, that's all kind of, I guess, better
023news that I found out that at least we don't have a bad section. So, then really the only sewer lines that haven't been replaced then after this project is done with just the >> Don't tell us, we'll find >> So, um, and then anyway, I got an update on the PE, but I guess we can wait on that until the until that part. So if anybody has any other questions >> if not takes us to action items approval of auditorium lighting purchase and installation. All right. So should have got you got an email from me yesterday >> and updated on >> yesterday with the with the uh with the uh bids or not bids but the quotes um we are using a co-op again for um this project. Um uh just drawing your attention to
024you know when you look at the bond project when we did our initial um figuring for how much this was going to cost us it was like what 1.175 million um and so we knew when the HVAC you remember HVAC became so much expensive and some of the electrical needed to go into that um we knew we needed to kind of go down a different road um on a lot of things and um in this case sometimes when you're having to um cut costs sometimes it doesn't necessarily pan out the best. In this case, I think it did because it really forced us to look at different avenues and um and I can explain more of this in in that. But with PoE lighting um power over Ethernet, you know, and th those those star
025lights were going to be, if you remember, it was just a safety issue. There's just that's one of the reasons why we had to look at the auditorium and uh we were going to have to run to every single one of those lights. and that's why it was going to be so expensive. And then every time we turn on those lights, how expensive it is. And you know, do you get rid of it or do you replace it? Because if we get rid of it, that's one of the coolest things that that auditori in my opinion and what people say. We have people come from all over the world really um to come and play in the community concerts and different things. And that's the first thing that they say all the time is is
026about the uh the lighting and stuff. And so we knew that that was something we had to somehow try to um maintain. And so that's where the the dollar amount came in where we needed to to do that. But through this process, not only do we think that we have a really good solution for this, but I think it's going to be in my opinion the best solution for this thing that maybe would have maybe we would have gotten down this road, but I think a lot of it was like how do we do things differently? And that's that's the value that that guy over there gives to our district more so than anything. Um he truly has saved our district millions of dollars um in how he innovatively and is his is innovative and
027creative thinking and how to do projects differently. I he would never say this about himself and so I'm going to but whenever he has conversations with some of the people um they're almost always being like we've never thought of using our product this way actually we're going to start marketing ourselves this way and he changes their business plan a lot of times because of how how he does >> we still talking about R >> but it truly is pretty phenomenal um what and and this this definitely does come to and I'm really excited for this project to get done because I think people are going to see how amazing this thing is um at the end of it and how much money it's saved us um you know be able to do that. So I
028think that's a pretty neat thing. But so you see two quotes there and maybe I'll won't go all red thunder here but but you on the email you saw that is because of a grant we're trying to get. We've been we've been looking at a lot of grants for this stuff. Um we told the community we were going to we've been continuing to do that. we're going to continue to, you know, look for things and there was one that came up that um you could apply for, but they had a $250,000 um you know, limit as to how much you could be spending on a project. So, um we don't know if it's going to work. Um but we felt like it's still important for us to try to go down this road. Um you
029know, we're kind of on the edge of whether or not we qualify for it or not. Um we're a rule, but not rule enough. we have poverty in our district but not poverty enough like so we're right on this this bubble of where and that a lot of times for grants that's what it is and so you know that's one of the reasons why um you go to some of the really lowincome um districts in the state they they get chance to get grants all the time um it's harder when um when you're when you're not don't have the same numbers and stuff but that's why it's split like that but if you can look put them together it's really what we're asking he has to do is approve both of them, which is $370,000
030um to get this thing taken care of. What I misread and fill in. Uh well so even from number of board meetings till when I had it on my board report I can't remember how much detail that I went into and I noticed on my board report now I was waiting on filling the rest of that part of my board report in but we were working on the the grant and the bids until Sunday at 3:30 and all this Saturday stuff. So, I forgot to put in a whole bunch of information on the light, but um basically it's pretty cool. Um and this is some of the stuff that we had to or they had to figure out for the grant, but on um I got to do all the more detailed calculations stuff, but
031basically with the existing lighting, it's this the starlight system is incandescent and it can't be you can't just pop out a new light bulb, put in an LED because it's a magnetic system. So, um, wouldn't work with LED. So, with all the incandescent bulbs in there, when we have all the lights on in the auditorium, um, it is and you leave them on, it's almost $9 an hour of power that's being used. Um, which, you know, I mean, I always kind of knew, but now until you start actually putting the calculator to it, um, $9 an hour can add up over the course of the year. So by switching over to this POE system, it'll be 41 cents an hour. Um so the cost savings is in the thousands instantly every year. Um it's basically
032using 95% less electricity to have the same light. Um and uh >> and better controls. >> What's that? >> And better controls. So that's yeah that's like I mean if you want to think about it again because of the bond issue this is a safety issue. So um we'll be able to be we'll be getting rid of the uh a lot of it is going to be abandoned in place but still we're getting rid of the what I'm calling high voltage 120 volt or 277 volt in this situation. So we're basically getting rid of the high voltage. Um and so there won't be hardly any high voltage up there. it will all be low voltage power over Ethernet. But um so that's going to you know that reduces the safety and any problems and issues
033that we had all together. So then the benefit um after we get rid of our safety issue which is the main reason why we had it on the bond. Yeah. Then we get um you know the cost savings, energy savings and then the control. So, we'll be able to um there's 640 star lights and basically we'll be able to program um down to every two lights. So, every every two lights we can actually program. So, we'll be able to have a real twinkling star light system up there. We'll be able to have the American flag up on the ceiling. We can do colors ranging from, you know, all different. We can have one if if they're and then that's also carrying over onto some of the can lights above the stage. Not stage lighting for
034plays. That's going to have to be another graph for another day. But but even though like an individual light, if you had a concert and somebody was doing a solo, you could change that one light bulb and have red light shining on or something. You could I mean it's going to be pretty pretty incredible. It'll we'll still have some physical switches like when you walk in to be able to just turn them on, turn them on and off and be basically able to end up in the sound booth and with a couple other people we'll be able to go in and put programs in it rolling you know waves and light and all that other stuff. So we're getting the safety energy efficiency way cooler controls and it's 60% less than what we budgeted for.
035And we will have people mad at us. >> No. >> For this, >> right? Just because it's going to be it's going to look really awesome. Um and they'll think we should have spent the money somewhere else. But that's where we have to always remember it was a safety issue, the reason why it was there. And that was the main thing. But in the process of finding things, we not only got be 60% cheaper but a way system >> and that also goes to the point of trying to be react or proactive instead of reactive, right? I mean just because because one road screwed up and you think the other one's good, you have to take care of that one too. Otherwise it ends up like that one. >> So So I'm glad you brought
036that up because you know everything it should also be okay. What about future proof? >> Yeah, you have to take care of what you have. >> POE lighting is the new thing. It's going to be the new thing. We're on the front end of this thing right now. Tech, there's a company that's really out of Texas is really the one that's doing this, you know, and really doing a lot of work with this and it's going to it's going to end up being everywhere. Um, and so, um, but if I remember right, Rhett, you said there was there was a certain amount of time that we had with each one of these things and we kind of calculated out. It's going to be 20 years. Yeah, it's a 50,000 hour system. So, yeah, until we
037get 50,000 hours of usage out of it, it's good for so long after eating. >> Yeah, >> don't forget it. >> So, that's that's also an important piece. This isn't just something that we're just putting together say, "Oh, look how cool this is." >> It's also not just a a cheap fix to this either. It's kind of it fits everything that, yeah, we would want the system. So, >> yeah. And of course, this is me geeking out a little bit. Like Katie said, she >> Oh, do it. It's good. >> The way we're installing it up there is if there is a problem with the component. So like Cody Pete in the IT department, they'll be able to pull up and say, "Oh, controller number 322 has gone out." Well, I'll know right where that's
038at. I go up on the catwalk. We're mounting all the controllers. which can you have the you have an internet switch just like you do in don't have any here but for your servers and those are more industrial actually we're going to power them off of the 277 volt system but then it goes to a um my mind's blank anyway one more box then it'll go up onto the catwalk or up into the mezzanine area up there and then each you know we'll have a controller for every two lights and so all those controllers will mounting off that uh catwalk system. So you'll be able to just kneel down, unplug it, take it off, put one on, plug it in, and away you go. And all the wiring are going to be in cable ties
039right next to the catwalk. So everything and if you do have to by chance change out a fixture, it will all be in the bottom side and just be able to change it out. So we're also unlike the two architects that build this building, we're thinking that there is need to be maintenance or replacement in the future, this easily able to be done. Serviceability >> sounds pretty good. Yeah. >> So, you're saying we're going to have something brand new and shiny, >> 60% cheaper, safer, and people will still be upset. >> Hope not. >> I'll I'll make a motion. >> I'll second. >> I do. Can I say too though like if you want to know any history of the auditorium, Steve Merrill did a really cool presentation for my staff on Ed Camp and
040he knows everything there is to know about that auditorium and I think it would be really cool for the paper to do visit with him while this is happening so we can have and he like he can give you all kinds of information of why it needs to be. >> The tour the tour is pretty neat. >> Yeah, you have to do a tour. It is so cool and he's very knowledgeful about it. >> It's been moved and seconded. >> Any further comments or discussion? Not all in favor say I. >> I. >> Any opposed? >> Sorry. Any opposed? Motion carries. That takes us to action item B, auditorium flooring and installation approval to proceed with bid process. Um so on this one we could have went with a co-op as well. Um we decided
041to go through a bid process. Um we felt like we had enough time to do this especially with um you know just the dynamics. We we try really hard to um local. Yeah. And so we felt like this is the the best move um moving forward was to go through the bid process and so it's all there um for you guys to look at. Anything else threat on that one? I mean pretty self-explanatory. basically because we have two commercial uh suppliers in our retail in my mind makes sense to be able to have them. >> Yeah, if you look in my um you know what we've done in the past with this is um pull it up here. Where is it? Um just as the recommendation um you know basically there's different things we can
042do. You know you can all come back and look at it or you can allow for Mike and myself to approve the selection of the bid based off of what we have. So um it's up to you guys how that's kind of the recommendation we did because that's what we've done um before. But it's kind of that's just the recommendation. So, >> so moved seconded. >> It's been moved and seconded. Just clarify as Stephan said to have us >> Yes. >> been moved and seconded. Any further discussion or comments? >> If not, all in favor say I. >> I. I. >> I. >> Any opposed? Motion carries. No action. Other upcoming events over Wagger there's none okay I guess with that adjourn the meeting thanks everybody >> you