001In order, we will say the pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Notice of meeting recorded. This meeting of the school board of trustees committee of the of the board of trustees or committee subject to open meeting law is being recorded in accordance with sections 2-2-301 2-3-2022-3-203 and 2-3-214 MCA. All members of the board, committee, staff, public in attendance are advised that the public portions of the meeting are being recorded in both an audio and video format. Cameras and recording devices are placed throughout the meeting room to complete these recordings. Everyone in attendance is reminded to honor the basic rules of decorum during the meeting and guidance associated with providing public
002comment as stated in policy 1420F. By remaining in the meeting, those present consent to being recorded and displayed in the footage that will be posted on the school district's website. And then public input. Any public input? Be pretty quiet. >> Uh I suppose I got to read that, but don't need to. >> Nobody wants to say nothing. So uh consent agenda. >> I make a motion to approve the consent agenda. >> Motion second. >> Angel, a second from Jessica. Is there any discussion? All those in favor say I. >> I. >> All those opposed, same sign. Motion carries. Action item number one, strategic plan discussion. [Music] >> I will just give jump to page two. That's the basically the executive page that gives you all the main pieces to our strategic plan. Uh the core
003purpose uh core values um long-term uh envisioned future and then obviously our our short-term goal priorities and statements of intended outcomes are as follows. So our first goal is facilities and infrastructure. Second goal is students. Uh third staffing and fourth is community and the fifth and final one is financial and budget. Any comments on the strategic plan. >> Thank you Heather. I just sent you. It's just typo stuff. So nothing >> nothing worth changing. >> You could see them the comments. No, I found titles. >> Oh, okay. I just sent you [Music] >> and there was like a couple duplicated words and out instead of are that sort of thing. >> I feel like she did capture the like all of our comments and >> Well, yes. >> She didn't get put in here. >>
004Not in the strategic plan. Yes. >> Um and I feel like we went over it so much that day or for so long that I Feel like we should all still be pretty. [Music] >> Did you want to redo it or >> I'm not redo. >> Okay. July. Highlighted >> that's the word highlight >> like the academic coaching and coding programs. I don't know what I'm on page. >> What is that? Is that somewhere we can put more stuff in there? >> I don't have a highlight. >> I see I see >> it's in part two. >> See like that. >> Yeah. It's like highlighted in our documents but don't know why. >> Yeah. the original that I forwarded on that part. >> So, what do you what are you saying? I got a I
005wonder >> Well, this is the one that this is the one that came as an attachment to the packet. >> So, confers >> six. Okay. [Music] Including first. [Music] >> Was it the first one? Yep. Innovative. >> So that Oh, academic coaching like we had talked >> academic coaching. >> So is that like a place you could put more stuff in there? >> Oh yeah. >> The question is why is it highlighted? >> I don't know. >> Like we >> I'm guessing we could ask her though. >> Yeah. Well, this is this is the original that I have. >> I wonder if it's because of your print out. >> No, I'm wondering if it's a formatting thing. Maybe. Also, it is kind of one of our >> one of the things that we're we >>
006that we talked a lot about that we that was a high goal. I wonder if that's best. >> Well, and I was just thinking that we shouldn't just limit it to certain things. That's why I figured it was a place for more. >> There shouldn't be. It just says highlighting. >> There's nothing. >> Yeah. >> And it just says including that. It doesn't say, >> right? Yeah. but >> limited to. >> Yeah. >> My guess is it's because we covered that one quite a bit. >> What about the first kind of steps? Aren't there um >> the one two ones on page seven? >> Yeah. I mean, I think that that's something to maybe really look at because that is going to be what we'll be >> that'll be our first things that we start.
007>> So, each goal has three >> steps, >> three one one twoyear type things that we would um work at. >> So, do you mean how they like now now after we've looked over this twice, you start working? Yeah, I just Exactly. So, >> this is the first time it's been on here or is it? >> No, so this would be um where you would approve it and then we start working on >> Right. And so, all I just want to make sure that you guys look those over carefully because those will be the things that are going to start being on the agenda as we start working. Those will be the things that'll be our first priorities, so to speak, right? Our first action items. Okay. >> So, make sure that you are in
008agreement with those still and >> um so which ones specifically like how far do you want to get at the next one at the next board meeting on those just so that I do >> more in depth focus on that? >> I think what she's trying to say is that every decision we make should be characterized by those initial one to two goals like are we working towards >> I see. Okay. >> Right. And so just make sure that you're that you agree that that's what we all agreed to. >> Yes. >> So that we are all heading in the same direction. >> I got you now. >> Okay. >> Any question? >> I make a motion to >> um you got I don't know if it matters but on appendix B it's a blank
009page right now. and says the district's graduation profile. Do we have that? >> Yes. Okay. >> And we would just put it in there. >> Perfect. We just attached it. >> Okay. Jessica, you started to do something. >> I make motion to approve the strategic adopt the strategic plan of multi-public schools that we have in front of us. Second. >> Have a motion from Jessica, second from Angel. Any discussion? >> Any discussion? All those in favor say I. >> I. >> All those opposed, same sign. Motion carries. Policy review. >> Come on now. I made you a cheat sheet. It should be easy. >> Yeah, it was. That was actually very helpful. >> Yeah, I think it'll be super easy. [Music] So, >> okay. So, >> in the actual package. >> Yeah. And you can't
010like open them. So, >> if you look at the cheat sheet, >> no, they're not in the actual pack. >> Let's see. There was one. >> Yeah. Many of them are just adopt as presented. But I want to draw your attention to 2335 human sexuality instruction identity instruction. >> Angel, how did you get >> the new version policies? You have to download them out of the zipped folder. >> The new version of that policy uh says to eliminate or delete sexual orientation and gender identity. So the policy that you have has those terms in there. We would be striking those terms out. They would not be there >> cuz they're making us. >> Yep. Okay. Cuz when they sent they use >> as recommended by MTS. Okay. Sounds good. >> Yep. Um I believe everything
011else was there was one more here. Hang on. >> 5321 just >> Yeah, 5321. We just added um qualifying classified employees. Same with 30 uh 50 >> 5334 um and 5334 P1. >> Uh let's see. Oh um 8301 it says uh adopt as presented and I said the optional piece left the door lock devices. my opinion. I I don't know that you want that. I don't know, Mr. Bl you can you can chime in, I suppose. But um the only concern that I've heard in in previous, you know, type things is that students could very well lock teacher out of their own or something like that. So, so it' just be a it'd be a cost. In other words, we'd have to investigate how much that would cost for us to have some kind of
012an interior locking device for every room in this district. So, >> but it's for safety. >> Yep. >> So, if you want to leave that optional language in there, we can. >> When the doors shut now when you're in class, are they locked from the outside >> or from the inside? From these are like an additional Yeah, like you would like you would hardware >> like more like a hotel room like doors stop or like a true handle lock. >> So they have some that you would you can drill into the actual flooring and it's a a metal piece that holds the door in place. There's that. There's there's a plethora of different devices out there. So >> I guess the only downfall would be if a student were to lock a teacher out, but
013other than that the >> y >> safety I feel like I don't know. We already have door locks on the outside as well for extra additional safety. >> Do we do >> you mean on the exterior of the building? >> Yes. Do we need them internally as well as administration that this is something >> Mr. Your doors don't always do they all open inside or outside? They're all different. Correct. >> Some Yeah, some of them will open into the classroom. Some of them all open out. >> Okay. >> Then you're looking at that would be a different device. Do all of your classroom doors lock? Like they all have working locks on? >> They're all wooden, aren't they? >> Yeah, but I just wondered like if they actually locked or if any doors didn't. Okay.
014>> Not that I'm aware of. No. >> Okay. >> What do you think? >> He's a thinking. It's just his face. >> He's thinking. >> I don't necessarily have a strong opinion on this topic. >> You don't have a strong opinion? >> Not really. Is the policy saying we have to do that or it's saying we can? >> No, that's optional. >> But if we put the optional part in, it says that it's optional. The plan will include installation of temporary door locks >> cuz it's our adopted policy >> and >> I wouldn't necessarily put that in there. >> Yeah. And I just >> we can always add it later >> for building part of another building that had talked about at that they kicked that out because of that for the reason I said
015that you're going to have oh you might have a kid just like the teacher step out and then so >> at this moment in time I think it's more of a hindrance than a good thing and I think we can add it later but my sense I think we should Yeah. >> Okay. So, no optional language. >> Okay. Um the new policies. Any questions on the first part that we're all >> How how do you want us to uh make motions and approve these? Do you want up do updated then new new do it all together? Does it matter? >> Whatever works for you. >> Yeah. want to do. >> It seems easy to do updated and then new to me. Anyway, >> then I'll make a motion to approve the updated policies as presented
016with the um suggested changes to on this cheat sheet. >> Have a motion from Angel. Do I have a second? >> A second. >> Second from Katie. All in favor say I. I. >> All oppose. Same sign. Motion carries. >> All right, the new ones. Um, the first one 1007 FE is the multi- district agreement policy. We have just an agreement, not a policy. So, this would lay that out um in the actual policy. Um there's a lot of red changes to that one, but I'm recommending you you adopt that one. Um 1015 is personalized learning opportunities. Um there were three copies of that or three versions I would say. Um and there was the one that was talking about uh transformational learning and creating and filling a job as advanced opportunities facilitator. to talk
017to somebody about that one. That's the thing that you brought to us brought to my attention, but you could assign that. You wouldn't necessarily have to hire that person. But here's my take on it. I think it having a language that says transformational learning and the advanced opportunities facilitator in that I think it kind of goes with your strategic plan the individualized type instruction that we are kind of focusing on. my opinion, you adopt the uh the one that refers to transformational and um advanced opportunities. That one um 2165, as I mentioned last time, that was the policy that we uh we were asked to adopt last year. um >> and that makes us basically hire a position. Then we have to document any interventions that we are doing with students. People have to uh
018students would have to be assessed and put into this this early intervention program. Um we already are title one school. We already have um you know special ed uh preschool. I don't need really think that this the 2165 policies are necessary. So one's the policy and one's the actual uh form for parents on number 3655 student safety adopt as presented with added classroom volunteers and delete employee from the last paragraph. >> Can I back up for a second on the um early intervention one? Yes, I've already known. >> Yes. So, you said we're already doing those things, so we don't need to adopt a policy, but I'm just curious like is there something in the policy that we don't want to do? You know what I mean? Like, >> yeah, we'll have to collaborate with
019the board of public education. So, it's another documenting process that we have to do with OPI. >> Okay. >> And it's an actual position. >> So, if we have it in policy, then that means more of that, which is not as necessary already. That is my point. Um, we're doing it like on case to case basis or we're doing it for everyone. >> That's the spring as I can't remember what it's called like the assessment day, right? That's where you can >> dial. Thank you. >> Yes. Okay. That's part of it. >> Okay. >> Katie, is there anything you could add on as far as what we're doing? >> Early intervention. Well, you know, we of course we do the dial, so that puts those kids right on our radar. >> Um, and then we
020collaborate with Head Start knowing which kids we also should be targeting because we're target assisted. Um, so we we don't focus on the whole school. It's target assisted. So, we use teachers opinions to help us guide who we're focusing on. Um yeah, I think it's fine the way we have it. Okay. Sorry, didn't mean to >> ask questions. >> Any more questions on that one? >> So then it was 3655. Um adopt as is except we would add classroom volunteers uh at the bottom. classroom volunteers and then also states um district may designate certain employees and volunteers if they're employed by us we do a background check so I say you get rid of the employee part of it um 5123 adopt as presented and 5252 adopt as presented uh and the last one 8560
021adopt as unless you have other holidays you think we need to >> okay it's 365 55. Go back to that one. >> Okay. >> Um, >> so the last paragraph I said cross out employees cuz we do background checks for employees. >> That's okay. [Music] Oh >> So or just that's it. You're just crossing out employees. >> Crossing out employees and then adding classroom bound here at the bottom because it says to list specific background check >> that are not required for background check. Okay. Got it. Okay. Any questions on the new policy? [Music] >> I make a motion to accept the new policies as presented. >> Motion from Katie. Second from Katie. Any discussion? All those in favor say I. >> I. >> All those opposed, same sign. Committee report. >> Nothing for finance
022or building. No, we didn't >> nothing for transportation yet. We need to make a schedule a meeting >> and we haven't met for curriculum either. >> No, no curriculum. >> Personnel, >> which we just went over job descriptions and we agreed on that. Um, two of our things are action items, I feel like. So >> Mhm. >> I don't know. Do you really have anything to >> No, I think that was about it. We discussed uh the description for the activity directors and then we have the other two that are on the agenda we can discuss later. >> Yeah, sorry. Oh, you're fine. >> Okay. So, I guess we're done there. Administrative reports. >> Who's going first? >> Which paper I need? >> I'm over. I go first. >> You're going first. >> Twilight. >>
023All right. So, uh, title one application. When I sent this out, it was sent back for revisions, but we since have sent it back with those revisions. So fingers crossed it'll be approved this time around. Uh gym floor, there was some discussion on that already. So basically at this point we have um plans to refinish the floor just our general screen and recode probably November. Mr. Blef and I have to visit with that on that yet. Um and then over the summer we would have to do basically a complete sand down um and potentially replace a few boards here and there um and then a full job and ceiling. But so and that would be insurance money. Uh we have um a speaker Sarah Temple coming for the um for um she's the director of
024Bearpaw Cooperative the special group. Um I'm I've been talking to her about rejoining that co-op. We have to look at, you know, our current contracts and and what it would cost us. We're trying to figure that out now, Heather and I. But that might be a possibility of joining that co-op um that many districts in our area are a part of. So uh also um our teacher work day on the 21st of November, Sarah Temple will also be here to talk with staff about accommodations and modifications to kind of hit that home and make sure that we're doing that stuff correctly. Um we had a meeting yesterday, teacher work day. um planning. So we have a group of teachers um and administrators organizing that. We have kind of some themes um safety um interventions. What
025was the third one? Safety intervention. >> Technology. Thank you. Um and then we had talked about four um themes, but just looking at it today when I sent it off to everybody kind of narrowed it down to three uh themes. if you look um our IDA application uh is in the hands of OPI. They turned it back to us with some discrepancies, but in conversations with them, their discrepancies are incorrect. So, they're going to go within the grant system to get that um clarified fixed for us. Um Mr. Ble shared with me the advanced opportunity application which is December 1st, correct? That's when it open. That's what um which is kind of ties with some of the the um policy like policy 1015 that would kind of tie in with that and our strategic plan
026I think so um it has a chance of uh giving us some additional funding. I don't know do you know can you add to that? I don't know. We don't know how much it would be. Um um we had an administrative meeting uh general just kind of going over having our administrators talk about um you know what's going on in their buildings and needs and things like that. Our next meeting is October 1st. Um then maintenance projects that we have got going on. We we lost a hot water heater at the elementary but that has been since replaced. Um our drinking fountains are not cooperating. So, we are ordering drinking fountains for the elementary as well. Uh, we just I just approved the hoist um fix for the high school um basketball hoops that's been
027sent off. Um, and then Garrett is going to be uh renting a lift to work on the ethus it's called. It's a new term for me, but basically the exterior of the shop building is that stuckle material. There's some holes in that to fix those. Um and then we had the um the other agenda item on here is is uh the fire system that's in the works assuming we approve that. Also our chiller that they replaced uh there were some coils that were not working from the factory. So it's only working at 50%. My office is plenty cold. Um but it's only at 50%. They have to order a new coil basically to get that replaced. And as soon as they get that piece of equipment, then they will schedule the next visit out. So,
028>> can I ask you a question on the fountains? We're sure it's the fountains and not the plumbing? >> Yes, it's the fountain. >> It's the district. You would speak to that. You want to speak to that? I'd >> be delighted to. >> Um, so sensors. So, my best guesstimate is that those fountains are 20 plus years old. Um the one down by the fourth and fifth grade classroom, the um the condenser inside it went up in the spring. The one down by the second grade classroom, the bottle filler sensor went up. So we have the one in front of the office that can fill bottles. >> That's it. Good. So those need replaced. >> Okay. And I'm done. on >> since I'm here. >> Good. Go for it. >> Um, you have my report
029in front of you? >> Yep. >> Oh. Oh, I didn't have my letter. So, >> okay. >> Um, any questions about the report that you have? [Music] >> Um, the baseboards and the hot water heater. What are the status of those today? So baseboards, uh Josh and Eden will begin installation process of those on Friday. Once he runs through that process and sees how far he can get, then we'll come back together and figure out how how we want to approach the the final steps. If he can get it effectively done, he's going to do it as quick as possible himself. If he finds a few more hands, then I'll be speaking you and the staff next week and figure out where we go from there. And the hot water heater. >> Hot water heater
030is in working. There was a little hiccup. Garrett came in this morning. It wasn't producing enough hot water for the kitchen. Came in this morning, got it working, and it's back up and working properly. So, >> please tell Garrett, thank you. >> I will do. >> And your field trip went great. I've heard lots of great things. >> I I that that was an experience and a half going out to the Ginman Ranch and and having that day Um staff really great feedback from that. Students really enjoyed it. And when I talked to the Hinman volunteers out there, um the Catalan volunteers, they had a blast working with our kids. So we're looking forward to re repeating it hopefully next year. >> Thank you. >> And learning seems to be going well. So >> Okay.
031>> Thank you. Good question. So I and it could have been during the services report as well and it's more around like the fire drills. Are we required to run a certain amount of fire drills at the elementary or the high school and have we been running them? >> So we the state requires us to run eight drills a year. >> Okay. >> Of those eight, four have to be fire drills. We ran our first one today. >> Okay. What are the other when you say only four have to be fire drills? What what are the drills? >> Well, four of them have to be fire drills. The other four can be an additional fire drill, a um weather type drill. >> Okay. >> Um lock down drill, those things. >> But we have to
032have eight a year. >> Eight a year. Okay. Is that the same for the high school? Are they recording all those? We work around winter to do fire winter time. >> Yeah, >> I was just lost quarters. >> We haven't done any yet this year. >> Our new system is really good. We had our fire drill today and it was not scary at all. >> Like the lady talking saying, "This is a fire drill. >> You know, please exit the building at your nearest exit." Whatever it said, the kids just walked out. It was amazing. It wasn't that was loud enough. >> It wasn't that loud loud noise. It was >> But you felt like it was loud enough like if the kids were like in PE like they can hear it. >> Wow. I
033only had five students. But mine are good. >> 5 seconds is all it took us to empty the building. >> Empty the building of all students. >> It was just >> good. Was good. >> Awesome. Expect the middle school and high school to beat that time. >> Let's see what you got. Sorry guys, >> but it could be. [Music] >> Okay, perfect. Thank you. >> But on that note, is it true that bus drivers are also preparing evacuations? >> Yeah. Okay. Sorry. Just was >> Sorry. Sorry. Sorry. Who's next? >> Okay, good evening. >> You all got my report. I mailed it out today. So, drug testing for small uh fall sports has concluded. I had 97 drug tests and took about an hour and a half. It's the most that we've had in fall
034participation since I've been here in Malta. Um it went pretty smoothly. We had zero students fail the drug test. So, that's always a benefit as well. Um, high school volleyball. Now that Mr. Roose talked about the gym a little bit, we have a better idea of what's going on. We've moved high school volleyball practice and games back into the high school gym. Um, and it will be that way for the remainder of the season. Uh, same with basketball as well. Uh, our football standings, football season's going well right now. started out 2 and 0 non-conference play. We start our first conf or we have our first conference game on Friday against Conrad. Volleyball standings is one and one one and one in conference play. We lost to Glasgow and we beat Popler and we've had
035some tournaments, some preseason tournaments that the the girls have done a good job in as well. We start esports tomorrow and we're picking up some new games this year. Um, so hopefully we get good participation numbers in that as well. Um, as you see there's some changes in the the athletic events here. Some ones that I wanted you guys to pay attention to here. We picked up a Scobby JB football game. Scobby plays eightman football. Um, but they've agreed to come up and play 11man. Scobby is very competitive in the eightman rank. So, should be fun to have that game going on and and game one extra game for our JV players with how big our participation numbers are this year in football. Picked up some C and JV uh some sub varsity games for
036high school volleyball. See the grass range game that's this week and then the North Country game in October. That's mainly due to uh Fairview doesn't have a C squad and Wolf Point doesn't have a C squad this year. So, in order to get those C squad teams, C squad a few more games. Um, thought that that was important to add to the schedule as well. There's a high school cross country schedule, upcoming events listed with the big one there, I would say, is the Mountain West over in Missoula, which is where state is held. So, that's exciting that we get to go over uh to Missoula again. Next page, um, we got we added middle school football against Lewis style. kind of had that one in the schedule. Just hadn't really nailed down the date
037or time with that. Um, finally was able to get things rolling with their new ad that they have over in Lewis down. So, we got that game situated. And then we also picked up a middle school volleyball game that's separate from the Jamaries with Lewis Town. >> Just going back to esports, we don't have we don't know how many people are participating yet. >> We haven't signed that meeting yet or anything. I had a meeting by two students, not too many, one freshman walk in. >> So, we don't have final numbers or anything. >> Not yet. [Music] >> Curious. Are there any of these away ones that we're doing that the girls are going to stay like Plentywood or Yeah. >> Yeah. So, Fair View. Are we are they driving all the way back? >>
038No. So, we got Fair View and Plentywood matched up. Um, we worked it out with Harlem and us. Um, they're going to we're going to go over there and play opposite and then they're going to come here. So, it kind of works out well that we don't have to go cross, you know, all the way to the eastern side of the state and then come back and then do it again. So, um, they're back to back. Plentywood does have a C squad. Um, Fairview doesn't. So, it's kind of, you know, we had to weigh our options on if it's, you know, should we bring the whole C squad over just to sit for a day and not play. Um, so we didn't do that instead. Um, but yeah, they're going to be staying at Sydney.
039Um, that'll be the same for basketball season as well. I believe we used to do that back when Fairview were playing when we're uh in the 2B years and years ago. So, >> it's awfully nice that we got it worked out to where they're both over there. you don't have to go back and forth, but I was just curious. >> It works out well for all schools involved. >> Yeah. >> And did you cover this somewhere else, but like for as far as your fall sport numbers for kids, you said this is the most you've ever done. >> Uh, so I mean the Yeah, I mean we had 97 drug tests. I think we're usually in like high 70s. Um, we have we had a big freshman class, huge freshman class come out for participation
040with football. Um, but in general, I think last border report, I kind of went over all the numbers and broke everything down. Everything high school wise is up. Some are way up like football. >> Um, in the middle school side of things, they are slightly down by one or two kids. So, I mean, >> fluctuates, you know, that's mainly based, I would say, off of class size, not so much. I mean, I think that there's good things going on, but a big part of that is also, you know, class sizes. [Music] Thank you. Thank you. >> Uh, did you receive my report in your email? >> Okay. Um, just a couple things on there. I included ACT scores. I just gave you the last three years just to kind of show a comparison. Um, last
041year scores weren't as good as the year before when we kind of had an anomally good year. Um, but in general, they are better than our long-term averages have been. Um, which is, I guess, a good thing to see. There's a lot of things that fluctuate between grade levels, between one year to the next. When you have a school the size of ours, you're going to have years that there's big changes in um, results just because of the makeup of a class. Um, but generally speaking, our last year, this last year was better than our long-term averages. So, that's a good thing. We're the middle of homecoming week. Uh, you can see the different events we've had scheduled. I think our student council has done a very good job of arranging and planning, um, some
042unique things, some different type of dressup days and themes and some different activities for the students to do. And, uh, I think that's been a good idea on their part to make it a little freshened up for homecoming. Now, if the weather just cooperates, we're going to have a great time. Um, one I one thing I will say is that, um, as you know, this year we switched away from the multi-chool agreement that we were in for online classes being facilitated um, through the partnership that we have with other schools and we did it in house. And one, we didn't necessarily realize how much work the person that was doing that stuff was doing to facilitate that. Um, they made it look very easy. But on the other side, I will say, and if you
043have a chance to say to see her, please let her know that Mrs. flat is doing a really really good job of leg working all that stuff to figure out the behind thescenes things that we haven't had to do in the past to get that facilitated to troubleshoot things to really just kind of get the experience up and going. We had some hiccups early on that were caused primarily by me um and even in spite of me she's been able to push through that and um get it going. And I think now we're kind of up and running and kind of hitting our stride. But, uh, she has done a very good job of taking the bull by the horns and getting that going. So, if you see her, please thank her for that cuz
044she's put a lot of time in to get that, um, up and running. >> So, with that, are you planning to go back to the contract or stay as is? >> Ah, that's a great question. Um, >> that's fine. You don't have to know right now. >> I don't know the answer right now with that. In a perfect world, we'd probably go back to the contract, but in a financial world, we'll see. >> Got it. Yeah. >> Any other questions? >> Okay. Thanks. >> Thank you. Thank you. [Music] >> You guys did receive mine. >> I did. Um, so something that I want to add is on the 25th of September, we're going to take the 7th graders to the Pow and Dawson. They invited us and I think Mr. Ble is going to take
045the juniors as well. And then also with the updates, um, our middle school tutors did resign. That position resigned. So we have a sub in there right now. You said tutors though. >> It was a par. >> Sorry. >> No, that's okay. >> She resigned. So, we have a sub in there right now. >> So, because there's 40 kids, so I don't want to try to find a place and they need to be in there. >> How recently did they resign? >> Last Tuesday. >> So, are we actively advertising >> Internally first. Yep. Okay. And we have an ad prepared to take off. Cool. >> Yeah. But no interest so far. >> I don't think so. No internally. No. >> Anything else? [Music] >> Good job. >> Is room 104 the room you're talking about?
046Oh, so that is a different thing that we're doing. So during >> Donna prints out the missing assignment lesson and whoever has three or more missing assignments for 6th through 8th meets in room 104. >> Okay. >> So we're trying to add to their time instead of just the 20 minutes of study hall. >> Okay. >> We're trying to give them more time to work on their missing work. >> Okay. Yeah. So that's >> And then why just seventh graders and juniors? Uh because I don't want to have an overwhelming amount of kids there and because seventh grade is Montana history. Okay. >> So that'll be good for them. >> Juniors is US history. >> Yeah. So that's why >> it's also matter how many buses we can get over there. >> Just wondering. >>
047Yeah. That's why we chose those. Thought it was maybe your favorite class. [Music] >> Okay. You were going to get your mouth to prevent Okay. Transportation. Um, as you see, um, North Wagner is rolling as of Monday. Um, the delay was background check took forever and that's just something we're our hands are tied on that end. So, um, right now we don't have nothing good. We're we're we're doing good with with maintenance side. Nothing broke down for now. So, >> so we have both the next editions going. >> Yep. We'll say thank you both class. >> Yeah, thank you Lock >> cuz there has been just little twerks that have delayed things like >> one garage door openers would not open and I had to climb up on top of the bus and try to
048manually open it and finally got it working and um batteries were dead on another one the other morning right nearly I went down got them going. So but yeah, other than that it was going good. Um, of course, and I put in there, we're we're rolling with activities. We did come dangerously close to having to cancel activities of of short drivers. So, with that said, we're still we're still at the whim of a sick driver, anything like that that we would be um scrambling to try to fill positions. So, or fill a driver to take a trip. So, I just wanted to put that note out there. Um, we also did also have our random drug test for our bus drivers, which happens every quarter here. Um, of course, we have a very small pool,
049so it's a lot of the same people every time. And one did say if she gets picked again, she's never showing back up again. So, that was jokingly. So, but it is what it is. So, um, and what else do I have on the board at the bottom of category? >> How many kids are riding North Wagner >> right now? It's it's full as with seven kids. >> Seven kids. >> So, >> and there couldn't be more. >> There's still more like we're still >> No, it is actually full with eight. So, it is all it is full capacity of that. But yes, we could we would have non-district kids that would be potentially writers >> and she is bus. >> Our driver is willing to get her bigger certificate than driving. She actually wants
050to drive a bigger bus. >> Well, not big big. She wants to drive. She wants to drive a short big bus. >> She wants She wants a short bus. Yeah. >> If you already have your CDL, I mean, getting the bus driver endorsement, is that a big deal still? Like, is it still >> It still has to go through training, but still a big >> take a test, the whole thing. Just like if you didn't have anything. is it's one of the three things where where you're changing your endorsement that they make you go through the >> the bigger >> stuff with more regulations as we said. >> So it's not easy. >> It's not. >> Okay. Are uh other drivers getting close or how's she doing? >> Um I did mention that to her
051earlier. Um she did take part of her tests and pass with flying colors. other well hopefully we are moving forward so hopefully she'll get the other test done and we can do the training and get the license and we'll be fully licensed to have a full route driver for the >> but this is like months >> yeah what's the time frame I mean if she stuck her head down did it as fast as she could how fast could you do it >> probably state requires you to only 10 days after you take your written you could take your your require a 10day wait period. So fastest would be >> I'd say 2 weeks >> everything would be done even the training everything if you did it the fast >> if if >> if you did
052>> if everything just went and the bill come in >> all worked out >> with me and do this and signed off and we get scheduled to >> that's the other thing and then you have to you're at the state and have or Glasgow if they have ano opening for a driving test which is really good. They're they pretty much anytime you can get it's usually Fridays but it's which works good for our schedule. >> Yeah. >> So it doesn't interfere with school but >> hopefully I'm hope I'm hopeful that now >> we'll just keep going. >> We got started we'll get going already in it. Keep going. Um back to your fire drills and or ours fire drills evacuation drills. We are required to do them twice a year. one thin I think it's
05330 days of the start of school so we're right at the limit and then second semester also but um each driver has to have all their riders to do the drill so that's where we're kind of why we're staggered a little bit because I know some of them they said they've haven't had all their drivers had some kids sick or whatever so when we're trying to get them set up to So, >> so I feel like we had this discussion maybe last time. Um, can't they do it at the school? >> They they they're doing it in the parking lot. Yeah, >> that's where they're doing it. So, >> okay. >> I wanted them to do school time. Well, like, you know, when everybody gets to So, then they have all their kids because there's
054probably never a day that all of them ride the same. >> Mhm. >> They could. Yeah, we we've done that in the past. Okay. >> Um, the drivers kind of wanted to do them as they had their kids available to do them. So, that was, >> you know, they're they're the ultimate decision when they think the best time to do it is. So, >> as long as it's within our timeline, >> right? Exactly. >> So, it's not ultimately >> I think we only have like one left. So, I think we're good. So, >> yeah. Cool. >> Any other questions? >> Yeah. actually um I know we've kind of talked about it in the past of like holding kind of an info session or meeting like a big public one so that if people are interested
055in being bus drivers they can ask more questions cuz I I would say that within our community one of the biggest barriers is they just don't know what they don't know. So I'd really like maybe even this winter if we could >> I would suggest a job fair if we could of some sort. >> Yeah. We'll just I think it'd be good if the public could come and say well what do I really have to do? How much do I have to test? The other thing is they don't know what they get paid as a driver and the hours that they >> are required to work, which >> really is not a lot, >> right? >> Um, >> so yeah, I I would think that's a great idea. I just somebody just put it in
056motion and and we'll educate as much as we can. >> Yeah, hold a public session of some kind and maybe people will show up. >> We ask for drivers all the time, so let's give them a chance to learn a little bit more. >> Okay, >> any other questions? Yep. So, and I may have missed this in the report when I was gone. I did watch the video, but I could have missed it. Did you end up holding a bus driver meeting at the beginning of the year with all the bus drivers? And how did that go? And what kind of things did you cover on the agenda? >> Um, we basically went over the driver handbook, had them review it, see if there's any questions they had. >> Anything that was that was added
057to that was out of the normal. we kind of I emphasized and said, "Okay, this is something that's not normal or not standard practice of what we've done in the past." They're all Everybody was really good. Almost everybody signed it right there and had a pack to me and says, "Yep, we're we're more than willing to use it." With that though, we've already have I learned this yesterday. We've had one of the drivers use one of the discipline forms for a student. So, >> well, I'm glad that they are using it. I mean, it sucks they have to use it, but >> that's it is. But I'm glad that that's a tool that she can use to for those kids that >> are unruly and >> a delayed pickup up at your high school 15
058minutes. That's those kids that that's why that that she was late cuz um last Friday. >> Okay. I'm assuming those meetings do and you kind of go over your bus drivers and their routes and any questions they've got. You have those kind of meetings with them or is that kind of discussed in that meeting on >> So I had two separate meetings. I had a meeting with the route drivers which we went over um any new pickups that they might have, any new stops, things like that. Then I had a separate meeting with activity drivers because there's a lot of different stuff. Even though they're signed the same handbook, there's stuff that's specific to routes and stuff specific to activities. >> So that's why we held two different and some drivers are doing both, >>
059right? >> So we cover hopefully covered it all. But >> I just makes sense. I was just curious if that's how you did it. You sat down with those drivers, you know, hey, you're going to take this route and this is, you know, give me questions and if you did that at the same time you did kind of your group meeting or if those were separate or how many times you were kind of meeting with them as well. Sometimes some of the drivers will come to our transportation meetings which is great if anybody's listening. >> Yeah, when we did our routes and deciding >> um two of the drivers came in and they made suggestion while they're wanting to say problem is that we didn't have a lot of the kindergarten registration by then. So
060some of the kids weren't on the route yet, the new riders, but >> a lot of, you know, hey, I don't think we should take this road or this should, you know, they take >> I'll add this to a different location or a different stop. So, and they're the drivers, so they're the ones that are going to know and know where their area is cuz some of them been driving it for a lot of years. So, >> right. >> And they change from year to year. Y >> Okay. Thank you. >> Thank you. >> Thanks, Carter. Thank you. >> Yep. Um so good news. We uh were able to cancel the HR module that we thought we were going to have um in order to roll out the employee access. So this is a savings
061of about $6,500 for us. So that's really nice. what I'm not quite sure. The trainer that we originally had I think was a brand new trainer and she really didn't know and then when we got a seasoned trainer he was like no that's not right and so um so we ended up going ahead and getting that cancelled. So we will be rolling out the employee access module to all the employees in October. So what this means is that employees will be able to see their direct deposit payubs. So, we have to make that um caveat to it. So, if they're receiving a physical check, they won't be able to see their payubs, but their direct deposit payubs and their um W2s from the previous three years. So, I was able to get those published. The
062administrators have been um testing it for me and I so far I mean I think everyone's like, "Yeah, it's there." And then it also um tracks your leave and um so sick and vacation for classified and then of course um leave for the certified. >> So it shows them what they have left. >> Shows them what they have. >> Okay. >> And then um potentially what we would be able to do is have people actually request leave through the system and then have it approved through the system and get rid of more paper. So, but baby steps, so we're getting there. Um, and then so when I release it out to um the employees, I'll also send out a letter at that time asking them if they would prefer to just get their uh W2
063electronically, which would then of course potentially help us not having to print a whole bunch of W2s and mailing them out and stuffing envelopes and all that kind of stuff. Yeah. >> Um but you have to give them the option. So generate a letter, send that out. >> Um we did update the payroll schedule to um align with the union on pay dates. So I'm sure many of you heard there was a little hiccup with the first payroll. Um I had no idea that in the CBA it said what days people were supposed to be paid. So, I was only going off of um last year's payroll schedule, which appeared to me to be the last day of each month, but that's there's a little nuance there. So, anyway, >> what is it? The last
064working day, >> the last working day. >> Okay. >> Yeah. So, if it happens to fall on a Friday, then that means payday is Thursday. >> Now, with the 4day week, I don't. So anyway, Terry and I had a quick meeting and she there was only two other dates that were incorrect. So um got those fixed and everything's ready to go now. Um I am working on bringing so the auditor we're we've started the fiscal year 25 audit already. I we just finished um and we're already starting again. >> It's fresh in your mind. >> Yeah. So anyway, um the auditor made the comment when we had our initial meeting that we really really need to move away from having all of these different systems. So the elementary school uses QuickBooks, the district uses Tyler
065um 2016 QuickBooks, by the way, and um the high school uses some other software system. And so, um, the auditor said, "You guys really should need to get all on the same system." And so, Melissa and I had a quick chat and Melissa said, "I'll volunteer to be the test monkey for it." And so, um, since we're not that far into the school year, we're going to go ahead and and, um, jump and get them on board because with us not taking the Tyler HR module, we had some, um, some, uh, training hours that were available to us. So, this is an opportunity for us to take advantage of those training hours and um and then get the elementary school into Tyler and off of QuickBooks, which means that when it comes time for the
066audit and for the TFS and all of that, I can just pull everything that I need out of Tyler, I don't have to bug Melissa about it. She doesn't have to provide anything for me. And then my goal is to get the middle school and high school onto Tyler next year. So, we'll get it all up and running this year and then um and get Melissa trained up on how to use it and take it from there. And then I did our um budget to actual uh for you guys and then our cash balances. So, um cash balances, if you just want to look at those first real quick, we're actually in um pretty good shape moving into the um the beginning of the year. And we've um received our first um payments from the
067state. So, those things will start rolling now every month. um our expenditures to a percent of budget. Um 2 months into a fiscal year, our goal would be 17%. And so um right now we're over on some places, under on others. And um it's just really the way the projects are timing. Building reserve is the big standout. We had the big chiller um invoice that we had to pay to get that project going. So, nothing really of note uh to see here. Anybody have any questions? All right. Thank you. Thank you for that. >> Okay. Moving on. Action items. East multi multi- district agreement. >> All right. We have the agreement. What's in your packet? Um I did visit with um Darlene. She recommends that we sign it. I did hear from her that the
068Blaine County Commissioners did not sign it and I don't think are signing it. So, if they don't sign it, it's dead in the water. But, at least we have done our part. So, I'm suggesting recommend that we sign it. >> I make a motion to accept the multi-is agreement. I have a motion from Katie and a second from Angel. Any discussion? Any discussion? >> All those in favor say I. >> I. >> All those opposed, same sign. Motion carries. Uh teacher endorsement reimbursement. >> Uh Katie Smith came to me um inquiring about being reimbursed um >> what it was >> for her uh coursework. We have asked her to um with some endorsement which Mr. Ble has outlined um in in his report if you happen to see that but um she did it estimated
06918,000 grand. Um you did get a a grant to reduce that by eight. So that would mean about 10 grand by 10. >> Yep. Reduce by 10. So eight left. Gotcha. Okay, I had read that. Okay, so eight. All right. Um, it is outlined in the CBA. Um, I did bring that in case anybody wants to read that, but it's 14.2F. Um, and then 14.2F1. Um, the agreement that the teacher would uh stay for 5 years and to recoup that money. So, I'm recommending that the the board approve this because we are asking her if you would like to chime in on the actual endorsements that >> So, try to outline it in the the stuff I sent to you. Um, do you have any questions about that before I repeat all that over again?
070>> I'm just curious about the history like when was the last time we did it? How often do we do this in general? Not specific to Mrs. Miss Smith, but just in general. >> As far as I'm aware, it's been asked twice >> and done once. >> Done once and once yes and one no. >> And we asked her to do this. >> Well, no, but we didn't ask her to do this. She's choosing to do this, but it's going to help. It helps us out by doing it. So, >> I'm a better listener than >> That's fine. >> Well, I think I'll explain it. Yeah, I'll explain it. That's all right. It's not a problem. Um, right now the way Miss Smith is certified is with the class 4 license, which I want to
071make it very clear, it's not a provisional license. Sometimes class 4s get viewed as provisional. They're not. Class 4s are regular licensers. They apply for CTE type classes and it's the pathway for someone who's in the in a different career field but has experience in that to move into the classroom. Um, they're great. They're very they add a lot of flexibility to schools to be able to find teachers when teachers are tough to find. One of the side effects of those is that they're very specific and limited in what you're certified in. So you have to the way you get certified in those is based on things you have career experience in. Very specific as well as like what sort of degree maybe you have. And so it boils right down to it is that
072right now she certified for um the culinary arts fe class is essentially about the only class that truly certified in without us having to go through and like recode things in order for it to not show up as a thing on accreditation which schools all across Montana do. So for example, I like and why that matters is that when it boils down to it, the drive now in schools is to allow for heightens to have high schools create pathways to create opportunities for dual credit classes to create pathways for career um connections in schools with curriculum. That's the big push it's done with the governor's new focus on that with his bill of 406 jobs or whatever it's called. STARS Act is a big has a lot of that provisions put into it as well.
073So that schools by creating those pathways by creating you know dual credit opportunities creating um industry recognized credentials and things like that all leads to more opportunities for students which is great but it also leads to additional funding for schools which is great as well. And so we really can't do any of those technically. Um, as far as like FCS pathways go and as far as those dual credit opportunities that are FCSbased, um, we really can't do those right now under the lensure that we currently are working with. And so it doesn't mean we can't teach those classes. It just means that we don't really get credit for them as far as the OPI is concerned when it comes to pathways. And so each year when we go through and file our reports that show
074how many kids were in pathway type classes that ends up leading additionally um that affects funding CTE style um when you go through and want to identify pathways and now the push is to start doing um all the terminologies. Let me just catch this for a second. It's the pre-apprenticeship certificates which they're now starting to work on which is basically taking all these pathways that we just had on paper before and now trying to actually create something tangible from it and they're trying to get those to also count towards stars act funding. Um this would open up the opportunity for her to teach dual credit courses. So students would be able to get college credit courses that would be courses that work towards like nursing or like nursing type programs. So FCS goes beyond just
075like >> it's not just like cooking and sewing. There's more to it than that in terms of some of the different crossovers. There's crossovers that go into education. There's crossovers that go into um healthcare and then there's the pathways that go into those hospitality and um tourism type pathways as well. So really it just allows us to officially have more of those which could indirectly I can't give you a dollar amount but it would theoretically it's going to lead to more funding as well. >> So it opens us up to be able to do those things officially instead of >> getting our students more in line with our strategic plan >> which is number two on your >> exact lucky you were waiting for that. Um, thank you because I understood that way better than
076read it >> and it answers I think a lot of other questions for people that might come back and watch maybe the video later understanding why we're looking at this and it might seem like a lot of money but in the end it's not. >> There's a lot of other opportunities that are waiting for it. So, thank you. >> Katie, can you tell us about the grant that you got? >> Uh, it's the first year that Montana State University is doing it and it's a fellowship. It's funded by the legislature. So, it's called and the go to Bobcats and it's for teachers serving rural schools. So, since I'm already in a school, they invited me to do it for their inaugural year and just say like, "Okay, we'll give you 2500 a semester for the
077first four semesters just to participate in this." So, that was really I just found out about that yesterday. So, >> that's super cool. >> Congratulations. Yeah. Nice. >> Um my only thing is you do it once and it's going to come up again. Um but I do think it is lines up very well with their strategic plan. And I like that she went out and got most of the funding herself. >> And I think we want to be um super crisp that the CBA says endorsements. It doesn't say degrees. >> This is an endorsement. Yeah. So >> you want to be really crisp about that. >> So So what you're saying is like procedurally she will receive the 8,000 after she has her typical >> endorsement like typical teaching license. Is that what I'm understanding
078then? >> No. >> So she'd have to finish this and then get it's going to well it's going to change her it's going to change her endorsement. >> That's what I mean. >> It is going to change that >> once her endorsement changes. That's when she's awarded the 8,000 if we agree to it. Is that right? >> Right. >> Yeah. That's what >> it's a reimbursement. >> Yes. It's not It's not a >> pay up front. >> Yeah. >> It's a reimbursement. >> Yeah. >> And so >> if it costs $6,500, we would reimburse for $6,500. So the motion would be up to $8,000 would be what we >> So So then she has to also prove the cost of her. Yes, she would have to prove the cost and as well as completion. >>
079As well as the completion. Okay. >> So, she would give her her course. Yeah. Her courseworks. And then, of course, there's also then an agreement in writing which says that after after we she has received this and we've paid for it, she continues in the multi school district for 5 years. And there's a payback schedule. This is all right. Straight out of the CBA. >> There's a payback schedule. If she only stays for one year, she pays back 100%. If she stays, you know, etc., etc. So, but it's 5 years and then it's all and then it becomes forgiven where >> and it's 5 years upon the date that the money is exchanged or >> Upon the end, >> okay. >> And you're comfortable with that, Katie? You understand all that from the CBA? >>
080Yep. Does this funding come from? >> It comes from the general fund. >> General fund. But also to Sean's point, I mean, we don't know the dollar amount, but the uh Thank you. the um STARS Act does allow for repayment of some of these like if you have so many students, right, that participate in these types of classes. >> Well, there's certain certain steps that if you meet certain criteria that you get >> potential funding. >> There's certainly no guarantee, but there is. And there's a lot of like things they have to sort out >> like most laws like that you have to actually kind of figure out how you >> how you administer those implement. >> Yeah. I mean the potentials there. >> 2027 would be the first opportunity we would have. >> Yeah.
081Because they're always working off of years later like so right now this year we're working off pathways that we had last year. So we don't even know for sure which pathways they're recognizing from last year for this year. The nice thing is that because she's in the program, OPI will work with us now and they'll start counting those classes that she's working towards. So, we'll get the pathway credit next year for the ones this year. >> CPA. >> It really is. It's a racket. >> It really is. >> Oh, it's copied it here. That specific part. Yeah. >> Yeah. Just if you wanted to see it, they passed it. >> No, I I see it on here. Yeah. >> Okay. >> Thank you though. Um, I didn't realize that it had that many opportunities. So,
082I like that. So, I guess to your point, Angel, um, depending upon when she completes this endorsement, we could be obligating the next year's board to this, but I I think we have the right to do that. >> Oh, yeah. Um, I'll make a motion to approve the um reimbursement of up to 8,000 for the additional endorsement that Miss Smith is working towards. Um, and I just want to say thanks. >> Second. >> We have a motion from Angel and a second from Katie. I don't know which one. >> Brown. Brown. >> Any discussion? Any discussion? All those in favor say I. >> I. >> All those opposed, same sign. >> Motion carries. >> Thank you. >> Thanks, Katie. Good luck. >> Thank you. Yeah. >> Fire and security proposal. >> All right. So, before
083you do that, can I just ask you you need me for anything else here? Cuz I have that robot running down the wall. Do you want to go down there? >> No. So, it's smoking. >> I do smell smoke. or somebody's it's happened before but >> all right so the summit uh fire system or summit's bid to fix our uh fire uh suppression system we uh middle school, high school, they came back with a lot of uh issues with our system, which we were a little surprised that we had that um come to our attention since we've been inspected for every year and never have problem anything. But um anyway, the uh so we have several things that need to be adjusted or fixed and it comes to 13610 30,610 um but is kind of
084a priority that needs to get done. >> Okay. So I have a question. We're sure that they're not just yanking our chain. Do we need a third opinion? >> Well, they're not just creating issues. >> I included all the emails, right? did question that. >> Okay. >> And remember when when you stood in for the building? >> Yes, I remember we talked about it, but I just >> he agreed with it. We asked him like, "Do you agree that all these things need changed?" Yes. He's just was confused why they're getting brought up now as if they've been >> long visibly see or he knows like these things are an issue now that they brought >> That's what I remember. >> Is that what you understand? >> That's what I understood. But >> Okay. >>
085Yeah. There's no trust. >> I It's a good question. >> No trust. >> But now I do remember when we talked about the middle school, high school. >> Yeah. So you read it like >> Well, this is what >> Oh, no. >> And we're sure the 13,610 that's the highest. >> I saw the number. Do we need to approve a little higher than that? >> Um, >> we can say 15 or >> Well, it's not a it's not a um what building is this for? >> The high school. >> Just so you know, the uh subject says head start. So, it's a little >> school Head Start. That's why I was confused. >> Okay. >> Yeah. I was just confused what we were. >> Okay. This is the high school >> fire system. Okay. Sorry,
086it's not a time and material proposal. It's a it's a flat proposal. So, >> okay. >> This is what they say it's going to cost. >> So, we shouldn't need to go up more than that. [Music] >> Can I make a motion? >> Go ahead. >> Some more questions. Well, hold on. Did we see this coming? Did we know about this building committee knew about? >> Building committee knew about it when we met in the third week of August. >> Yeah, it was okay. >> Or it was right. No, it was right before school got out. I mean, we kind of knew about it from a while >> last year. That's what I mean. Like this is what happened sometimes things just like boom happened and then we're buying them. So, I just wondered like
087did we see this coming or >> we did we did see this. >> I don't remember it from the spring. I just remember from the meeting last year, building committee meeting, the one that you and I went to. >> Okay. >> When you started for building committee, >> like barely not even a month ago. >> Yeah. Well, Garrett brought it. He brought the email. He talked about it. He said, "Here's what's going on." >> And I guess Yeah. these emails probably. >> Yeah. July. >> July was the first one. >> Yeah. So, you're right. >> This summer when they want a little back history back when Mr. Huan was here. We had somebody come in and give a quote and it was well overund some thousand they thought were repairs we needed to our fire
088system. Garrett did a lot of them by himself but at that time it was well over 100,000 >> just this just this building. Yeah. And this just is 13,000 >> right? Can Garrett do these? >> I don't think so. I don't think so because of the because of the um code >> and this is something we have to have. >> Yeah, it's really >> it's a safety issue. >> Yeah. >> So, do I have a motion? >> I just want to make sure we're done with all the discussion before. >> I'm calling it. >> Okay. I make a motion to approve the $13,610 for the two summit fire and and security for the updates. >> Have a motion. Katie, do I have a second? >> Second from Angel. Any discussion? Any discussion? All those in
089favor say I. >> I. >> All those opposed, same sign. Carries. Approve. The 2526 hires. Next item is um a substitute Nathan Freed and then a Cameron South for fifth and sixth grade volleyball. >> Carmen. >> Okay. >> Hey, that's who the heck is that? >> Okay. Can we do them separately >> so I can really >> um I make a motion to hire Carmen for fifth and sixth grade valuable. from Jessica, second from Katie. >> Hold on y'all. Let me get caught up with you here. >> Okay. >> Who Who was the >> Jessica made the motion? >> I think we'll pass that to you. Sorry. >> Okay. >> Any discussion? All those in favor say I. >> I. >> All those opposed, same sign. >> I abstain. >> Yeah. Angela. >> Make a
090motion to hire Nate Freed as a substitute. >> Second. >> Motion from Jessica, second from Angel. >> Any discussion? Any discussion? All those in favor say I. >> I. >> All those opposed, same sign. Motion carries. >> Nobody. Okay. Not on this one. >> I know, right? >> Shocking. It wasn't Katie that had to abstain this time. Either Katie. Either Katie. >> Uh policy review first reading. >> Uh volunteer policy. I don't know that we did we adjust this one. Which one of the book parts do we adjust? I don't remember. We added we didn't highlight it. So >> um that we added the volunteer coaches language at the bottom. >> The whole thing. >> Yes. Okay. So, this >> remind me though, this whole policy is new. Is that correct? Because there's only been
091a form. >> It's new. So, we all we had not had the volunteer policy as part of our approved policies. We only had the volunteer form, right? As part of our >> 5430 is a whole new policy. and the personnel committee reviewed it based based on the recommendation of the board at the last meeting for them to review it about volunteer coaches. And so we they reviewed it. They put in some language about volunteer um coaches and that's what we need to approve. >> No policy tonight, >> but this is just first reading. First, we need to not to approve tonight, but to discuss >> discussion >> this policy tonight. >> Okay. So, the only thing I have a problem with is I feel like this just came up because of one specific incident. So,
092I just want to make sure that this is going to be for every >> this is policy. >> Yes. >> So, that means that it will apply to everyone. So this is where our discussion stemmed from after Heather's point the volunteer was do we want volunteers to be approved by the board before they can volunteer or do they fill out the volunteer form everyone who volunteers and then it's up to like say the coaches and the AD to volunteer not the board that's basically where this discussion went and personnel committee couldn't really come to an agreement on that. >> Okay. >> So, there's basically two options to my understanding. Correct me if I'm wrong for the other two or three that were in the meeting with me. You either leave it. We can adjust the
093policy. Vegas, we still want to put a policy in there, but we make sure that if there's any volunteers, in order for them to be volunteers, it has to go in front of the board. or we look at the policy changes that we have put in here that basically state that the volunteer, no matter who it is, fills out the volunteer form and it is up to the coaches or the building principles andor the AD to approve volunteers, not the board. That's final say that makes sense. That's where this policy is. >> Volunteer coaches. >> That's what I mean. I think there's >> there's also chaper. So chaperones is the standard language from the policy. Um so this was this is chaperon language is NTSBA language. >> New policy though, right? >> For the new
094policy. Yes. >> Okay. And um we feel like we have to have a policy in place because what we've been doing hasn't been working. >> Well, right now, correct am I wrong, we have a form, but nobody's been filling it out. >> So we have Well, we have a form and no one's been filling it out. And we have not had a policy as to whether the board approves volunteers, whether the board approves volunteers, the br the board approves volunteer coaches or the board approves both. >> There's no policy. >> We've just been doing it. >> You've been sometimes doing it. >> We've been doing volunteer coaches. >> You've been doing volunteer coaches. >> Yes. >> But there's no policy saying that you have to do that. And the volunteer form just says that it
095just has an administrator sign it. Okay. >> So that's an implied acceptance of that volunteer. >> But the volunteer form is just for volunteers. It doesn't say volunteer coaches. >> It does say coaches, helpers, aids. >> It says coaches, helpers, aids. >> Okay. >> Yes. So like room parents, where do they fall under? >> Volunteers. >> So that's what this means. Every single volunteer will sign that form. kindergarten room moms, >> which they should >> all rooms aids. That's what I'm just saying. Clear now. Every volunteer will if you volunteer >> for fun and concessions, like you will sign this form. >> So that's just volunteers, >> but they're saying, but then the language we have at the bottom, volunteer coaches, >> they have to get a background check as a volunteer coach. And then
096our unsupervised >> ad upon recommendation of the head coach would approve that volunteer paper and it would not come across the board's table. So we wouldn't know AD and coach >> approve the volunteer coach. Okay. >> So that's what this is saying, right? All volunteers need to sign a paper and then this is what volunteer coaches would do. Background check. AD and coach have to approve it. >> Yep. no board involved in any of this. >> That's what it is saying. >> So that's what this is saying. >> What do other schools do? >> And it just breaks it up into >> Does anybody know? >> What's the termination policy then? Because if someone is >> they're a volunteer the volunteer form says they can be terminated at any time for any >> who decides
097that >> the ad decides >> is that what's >> that's what the volunteer form says. the volunteer form forms if the person >> the vol the volunteer form is signed by the administrator >> and that volunteer can be asked to leave at any time. >> So like Mr. Hwick could sign the elementary room mom's volunteer forms and some issue comes up >> he would just >> and he would just say >> you're terminated >> but don't come back. >> Right. >> Okay. And then he would write on that form terminated and then that would be put in our >> right into the file. >> And then Norby would do his volunteer coaches. This didn't work out, he would >> get rid of them or whatever. >> Right. Well, and to the point, Katie, what you
098brought up in the meeting, which I thought was really good, is that there is a complaint form. And so, if there's an issue with a volunteer coach from the outside, right, that is not internal, it's not the head coach has a problem, it's not the AD has a problem, maybe a parent has a problem or someone in the community has a problem, they can fill out a complaint form which then formalizes it, right? and then that can be given to the AD and the head coach for consideration. >> So those weren't formalized up until now complaints. >> Well, complaint forms have always existed. >> They've always existed. >> One of the concerns that we had about doing it this way was that what if we get complaints and issues as board members, would we be
099able to get rid of them and how would that look? And that's where this conversation stemmed from from my >> mostly because they're not an employee. We don't have a contract with them. We don't hire them if they don't come across our board. So, it's just this person's in our school and they sign this form and what if we get a complaint? How do we get rid of them? Yeah, they have to as a parent, you would hopefully fill out the complaint form and then turn that into the school >> cuz part of the >> make an emphasis for anybody that has a complaint for anything, they should be rather than going to the board, they should come to an administrator to see if it can be handled first. >> No, just the way you
100worded that. That's why I was what you said this will be legitimate like the complaint. That's what I was saying. Were they not before? >> No, they're legitimate. But what it does is that it then puts it down in writing so that it can be reviewed by the administrators. Right. Yeah. >> Or for that matter if they come to the board, you can refer them to the administrator >> and you know I hear everything you're saying. >> I'd like for you to talk to Mr. Norm about this >> or if we already have here's the complaint form. Is it on our website? Yeah. >> I don't know. It's in the policies 1700. Okay, then just on >> I can we can put it up on the website if they need to. >> The discussion that
101ensued was that to my understanding we haven't been using the volunteer form which kind of concerns me a little bit. I think everybody who steps foot or around as our kid or their school at all is volunteering should be filling out some sort of a form that says >> like is there a code of conduct that goes with that? >> Well, that's what I mean. the form, if you read it form, it basically says you're not going to like bash our school or go against our policies, our thoughts, and our motto, you know, if you're going to volunteer here. I thought it was very clear and stated very well. So, I definitely would like even though it's been something we should be using up to this point, we haven't been and >> volunteered coach has
102used this form this year. >> Yes. And that's great. I think the coaches have probably would have been one of the better ones about following it. And then previously I think I feel like you guys approved them, right? >> So I don't think anybody's like slipped under the cracks yet. >> No. No. And I think that if if we decide to not have as a policy from here forward not having the board approve it to your point, you guys have been really good about generally keeping them in our in your updates that you do for the admin of saying, "Hey, this is who we've got, you know, volunteering or this is who we've got for these coaches." We would just probably ask that you continue to do that to kind of keep us up to
103speed to to Jessica's point that if we're not approving them, it is still nice to know who's kind of in the school >> around. Yeah. Um >> and the policy does state that the activities director will report all volunteer coaches to the >> Oh, yeah. There it is. >> Yeah. >> And only the volunteer coaches get background checks. So, >> yes. But the other volunteers that are just coming >> doesn't state anywhere in there that if any of the volunteers >> volunteers who have unsupervised access to >> so it could be a I mean they don't necessarily have to be a coach but the coaches to your point would be most of them but if it's an overnight ski trip or you know what I mean it's anybody that's unsupervised access falls into our current
104background check requirement. So, let's talk like senior trip for a second, right? Like, >> we need to be thinking far enough in advance of who those volunteers are going to be so they can get a background check, >> right? But that's already currently required. That's not a change necessarily as current policy. >> If they have unsupervised, so are they unsupervised? There's no >> I don't know. How do we define that? >> You have an administrator who goes on that trip. I believe Mr. Ble went last year. >> Yes. That's not unsupervised. >> Okay, that's what I'm asking is like what do we what's how are we defining that? >> Unsupervised means that you're like for example what we talked about is I'm a chef on a senior trip. My kid stays in my room and
105two other kids stay in my room too. That's unsupervised. I don't think that happens. >> No, but >> but that's alone time with the kids. >> Yeah. >> Unless somebody that's not yours, right? >> Yeah. Those are some scenarios to your point, Angel, that we talked about, but that's not part of the policy that we're changing. That's already in place. It just hasn't necessarily always been thought about maybe and enforced in certain situations. So we just want to be more cognizant I guess about making sure that this is applied what's currently in place. Then also adding that since we haven't had consistency in certain instances for these volunteers that we implement this so that there is consistencies if that's what we decide to do. that's not approved by the board that we get this policy
106in place so that it's the same going forward and in writing. [Music] I didn't think my personal opinion was that when we got discussing it, I thought the stuff that we had in place was really good. We just need to be good about implementing it all the way around, all the way from rooms to travel trips, whatever. And then we have enough I think to do from the board perspective for me having to have us also approve the volunteer coaches. I feel like I have a lot of faith in the head coaches and assistant coaches and the ads and the superintendent in these kind of cases. But I feel like it's almost bordering on micromanaging somewhat for us to also be approving that. I feel like that's their job as a head coach when we
107hire them. that's also part of what they're paid for to be able to make these decisions and if we don't care for the volunteer that has been I mean we always need more help so we don't want to discourage that but if we feel like there is an instance and a complaint is made then the at can review it and he has the ability to let them go so I feel like we've kind of covered our basis but that's kind of where I was at with it and kind of the only thing I think we should just really make sure we're doing here is that We're mandating the background check, but it should be done and back before they're ever approved. Like sometimes we hire pending background check, but I do think with these volunteers,
108like it should be >> done and clean before they're >> before they're allowed access to the children. >> Yeah. Especially since they're volunteer, you know. I don't know. They don't really have anything to lose. It's just >> Have we talked to insurance, liability insurance? Will they be covered if something happens? >> What do you mean >> if >> we've always had to have background checks for our >> volunteers? No, no, but I mean insurance. Like does that does that mean all volunteers are covered under our liability insurance should something take place with a volunteer? >> I would say any volunteer coach would get their MCA car which comes with liability insurance. >> Yeah. Not just talking about coaches, volunteers in general. Any volunteers. Um, I would say, Steve, I hope you've got something on this,
109but I would say that volunteers are covered under our liability insurance because they're supposed to be supervised by a teacher. >> Okay. >> Or by they're supposed to be supervised, regular volunteers, right? Room loss, all that kind of. That's why we don't require a background check for them. cuz there's no >> they have unsupervised access to to a child that increases our liability which is why we then require the background check. >> But are they still covered? >> They are still covered >> cuz they're not like employed. We're not hiring them. So that's why I'm asking like what does how does insurance play into this liability insurance? >> I'm sure to be completely honest it's probably a very gray area, >> right? And you work in insurance so >> you know it's just per claim.
110I'm sure kind of a gray area >> on a bas on a case by case basis. >> Yes. >> Yeah. >> I know that's not the answer you want, but I'm guessing that is where that probably falls. >> I think it'd be worth inquiring. >> What is it that you want to inquire about? >> Would they be covered? Would who be covered? >> Any other volunteers? >> Any volunteer if something happened? If something happened with a student and parent school and it was at their fault, >> are is it is it insurance just going to be like, well, you didn't approve them by the board, so >> no. >> Sorry. >> That's what I'm asking. >> No, >> I wouldn't think anything as long as they signed a piece of paper, which a lot of
111them are not now. It's going to cover our buds a little bit more than before. >> We're all making assumptions here. I'm saying we should know. >> We're we're assuming risk if we're doing this. I think we need to know that they would be covered. >> Okay. >> Then in that case, there need to be background checks for everybody. >> Not just the background. >> No, she's just she's just wanting to check about with the liability insurance about coverage for volunteers >> since they are now signing all >> employees are hired through the board, right? So they automatically are under the light. So that would be something that we would find out um before next month when we do the second reading and I would bring that back. >> I think the policy is a
112good thing to have in place. >> Well, the policy is the CIA, >> but I mean I think >> that's why you have one. >> Yes. But I mean I think it is a great thing to have. Um well because it it makes sure that it's there's no great there's no nuance to it, right? >> Mhm. >> So I also agree with uh Katie as far as we do have a lot of things on our plate as far as hiring and not hiring. I just hope that this discussion didn't come up just because of a recent discussion we've had as a board. That's >> I think it's something that's been ongoing. >> Okay. It's not it's not the first time I've heard it. >> Okay. >> In the 10 months that I've been here. So,
113>> okay. So, that was just first reading. Okay. >> Next. Uh, use of insurance for activity plus loss. >> Carter, I think that's >> me. >> You have the floor. >> What? >> Take it. >> Okay. This is I I gathered up probably eight options last week. Out of those eight options, there's only like four of them that are still available. So, it's a vi as far as replacement in a van. And that's what we're looking at is uh activities van basically. They are a hot commodity. on the road. >> Um, >> so and I did email and this that is not my top pick if you're wondering >> but that is that is actually one that's in Montana. There is not very many in Montana. >> Okay. >> Um, by us going after use,
114we're going to have to make a lot of um, sacrifices for what we potentially if we're going to go build one and have it That's not really an option. There's I mean cuz a brand new one is for between 66 and 76,000. We don't have So if you want to know right now that is my that is my that is the closest thing to if I was going to build one today that we have right there >> car that holds how many? >> 15 pass 15. >> Okay. And so will you go through the rearwheel drive, all-wheel drive, all those like what? >> If I was, like I said, if I was going to build, the perfect one would be an allwheel drive. Problem is is most used ones are not allwheel drive. >> Okay.
115>> The only reason that I thought maybe allhe drive it may a little bit more security in the winter time for the the drivers that are driving it. 90% of the time and or 95% of the time we shouldn't be on roads that we actually need all-wheel drive. Um so that's that. >> Okay. >> Are any of these all-wheel drive? >> Um the silver one is which is not a and that's the other thing. It doesn't have the mid the mid because they make a a low roof, a mid roof, and a high roof. I think we because most of the time we're transporting young adults to get to the back seat. It's kind of tough to go through a little roof all the way to the back seat where it have a little bit
116more headroom. It'd be easier for them to get to the back and maybe be a little more comfortable riding in it. I would rather have all this is all obviously just discussion, but I would rather have if they're driving through home and they hit a snowstorm and icy roads, I'd rather them have all-wheel drive than worry about them having headroom to get to the back seat. >> Yeah. Um that's a thing that's >> But yeah, the other thing is you're carrying 15 passenger. That's where everybody says you want dual rear wheels because that's more stability for 15 passengers in the back moving around rather than an all-wheel drive. The only thing available in our price range is not do dual rear rear wheel. >> Sit down and shut up. >> So, how many times >>
117you need to drive? >> How many times is it? >> I have a stick in my leg. You don't want me to drive. >> What's that? >> How many times would it be completely loaded? Um, >> it's depend on the on the activity, but most time probably not. >> Yeah. >> Um, and I know Angel asked that question last time about what activities could be used in there. I mean, it's um, we're fortunate right now that we have some parents with CDLs that are taking some trips like FFA and things that and cross country. that's going to go away because those kids are going to move on and we're not going to have a parent that's going to want to take those trips. Um, so you got cross country, you got FFA, you got FCCLA,
118you got the cheerleading camp. Um, I know during track season we took multiple times we took kids down to Glasco to go run on a turf track to use that prior to a meet because obviously we don't have a turf track and there's certain things on exchange zones with track that help. So they went after school with 10 kids because that's all they had for a relay team was 10 to go. So that's perfect situation where a coach can go with those 10 kids and do that. Um comes down another situation if I thought of this too. If say if like last week the field trip we didn't have an extra driver available, Mr. Huitt could drive in this and take 15 kids out to Hinman's for the a field trip to cover. At least
119we'd have more than not having any at all. I mean, it might take but it can use around town for multiple things. I know um Josh from Montana grads, they use it for I mean that's probably only taking five kids and maybe going over to the hospital and they can take this instead of them all driving their personal cars or scramming into something that they don't fit and don't have seat belts for >> or have to find the bus driver with. >> That's a thing. Our midweek trips are usually small groups, but we do not have drivers that will tend to take a midweek trip unless it's a parent that is unsacrificed taking a vacation time from their regular job to basically benefit their kid. I mean, >> and both of our expeditions now are
120being used as buses. our missions are route bus is not >> transporting us for an activity. So >> So there's my big spiel on what it could mean but >> so how many activities did you list? >> Did you write that down? >> I was trying to save up but I couldn't. >> Cross country FFA. I was hoping Terra would be here cuz she could collaborate a little bit. >> I talked with her today about this and those are all the same ones and I would agree all those >> kind of smaller groups. >> You know, cheer when they go to their cheer competition even as we go to tournaments, cheer could take this instead of coming on with the team which at times causes some issues of having >> coordinating >> uh coordinating where
121they want to go and where they need to be at certain times. Um, I know this year at the state track meet it was with class C, of course. Um, I I would guess that probably 80% of the class teams C team showed up in this in a man because they're at a state tournament. They're not a full squad. They're taking three or four kids. Um I I would say it's a in a month's time I would guess it take three trips in a month every month easily >> but as of right now everybody's still getting where they need to get >> as of right now but we're fortunate >> that doesn't mean it's without issues right >> just like last weekend when we were down to a driver that norm says he does not
122want to take activity dri having to take activity because we do not have a driver. >> Yeah. >> So now with that said, it comes back to the options of like last week. The one I found was perfect. It was right at 58,000 which eats up all almost all the insurance money. My top pick one's 55,000. The one that I would say fits the bill the most. >> Um the all-wheel drive one's 50,000. You can go user non-wheel drive or rearwheel drive. They're like a 2020 with 50,000 mi. It's going to be 38,000. Um those other ones I only have like one has 15,000, one has 20,000 mi on it. Um basically new but not. >> And this was your pick? >> That was that was dur mid roof. >> It was a dual >>
123y >> and mid. So, so before we dig into this, I mean, I think from a board perspective, we approve up to a threshold and we let >> the administration decide what they actually pick. They're the ones that are >> with conjunction with transportation committee, right? That's fine, too. Yeah, that's fine. >> Completely. I want their two input on anything we But >> I was told that this is the way that you guys want to present it. So, this is my that's what >> that would be the best way because >> who knows if I go call them tomorrow if that would be available, >> right? It was there today, but who knows about tomorrow. And then you got the little bit that's in Idaho, which I actually already had somebody volunteered to go get
124it cuz my son's roommate's actually from that town. He said, "Well, let's go back home." And so we take a road trip and bring it back. Yeah, great. But um there is right now there's three in Billings, one in Conrad, which I'm that would be my least one in Conrad. has actually been for sale for a few months. So, there might be something wrong with that. Um, and then there's like one or two or three in in Idaho that I found, but there's not a lot of them out there. Um, but I I would appreciate if you guys would approve up to a limit and let us let us go from there. If this is a is this is the avenue you want to go to use this money from the >> That's the question.
125So the question is is this how we want to spend the insurance money? >> Yeah. And just for that wasn't part like just to clarify we've got that insurance money from the bus which doesn't remotely come close to purchasing a new bus. >> Um and so that's since it's transportation money >> and without that actually covering a bus. >> Yeah. >> Right. I know but I mean it came >> we are going to be at times in a hardship for transportation but this will fix >> some of >> a different type of hardship rather than not having another big bus but it fixes another issue that we'd have and not to say that the even this could be used by administration to go to a meeting if they have to it I mean we're trading
126>> there you We're going to bikini costume. We just know 100% you don't need anything to drive it. Just a normal driver's license. >> Yes. Cuz they've got like fault districts. >> Sounds good. The question we're asking is how much is money? >> It's 15 driver plus 15. So 169, >> right? So the the question is, is this how we want to spend the money and how much are we allowing? >> And the other thing is that if you're if you spend all of the money on the band, I mean, I'm assuming you guys are going to want to do like your little wrap stuff and >> could put the signs on it and, you know, so >> that's going to be another two, three, $4,000. >> It be a lot cheaper than that bus,
127>> right? The bus was nine, I believe. >> No, it was three. >> Three. Yes. Sorry. It was nine if I would have went to the building which >> well transportation I mean you guys have a recommendation of up to >> um I think why it came though here is to make sure that everybody's okay with this >> right >> that they think this is a good idea for the district >> is this what transportation thinks is a good idea >> what's your recommendation >> we've gone back and forth um would it kill us but >> yes would it kill us but Um, this is our one chance to actually be able to purchase one though, too, because we can't use transportation funds for this even though it's used for >> and this 59 is
128general fund money. So, we're allowed to use it. >> Yes. For this >> for this purpose. >> And how are we? >> We can't use transportation funds for this kind of purpose. >> Yep. But it can >> I have a lot of different thoughts on the best way to utilize for the district. because we do have there is a lot of needs even in the transportation world between this van or maybe replacing the school car is like the one in 2012. So it's no spring chicken either, but >> but they don't hardly move, right? Not >> not as much as what this would. This is kind of the new standard for any district around the state. If you want to popler, I think has three of them. Will point has one. Kenzale has one. I
129mean, they're kind of >> And this this fits a need like it fits a gap, right? Because expedition has eight people, a bus has 48. We have nothing in between. Mhm. >> Well, that's we have, but it's being used as a route bus right now, >> right? >> So, nothing that else that's extra. Everything else is being used. Yes. To your point, >> um the other thing is like like well academic Olympics, we wouldn't have to have >> the visor actually could drive this with their 10 kids that should take >> one person car and we're not hiring somebody else to drive them down. >> And esports, speech and drama. And before it was a thing cuz we only had one expedition on routes and now we've cut both of them in use for us.
130So >> So this is an action item. I'm assuming we need a motion. >> Y >> I make a motion to allow the transportation committee and our transportation director to spend up to the $58,000. >> 59,000. >> Okay. 59,000 dollars towards the purchase of the bus or passenger van. Okay, sorry. Pass your van and accessories as needed. >> I have a motion from Katie. Do I have a second? >> Sure. Second. >> Second from Angel. >> Sure. >> You keeping up there? Must be. Any discussion? Any discussion? All those in favor say I. >> I. >> All those opposed, same sign. Motion carries. >> Go ahead. >> Set next real bird meeting Wednesday, October 8th at 700 p.m. >> I make a motion to adjurnn. Second motion from Angel second. Any discussion? Any discussion? All
131those in favor say I. >> I. Motion carries.