001Start recording the United States for it stands. One nation under God, indivisible, liberty and justice for all. >> Do I need to make more copies? >> Yeah. Yeah. All the school board of trustees notice of meeting this meeting of the school board of trustees committee of the board of trustees or committee subject to the open meeting as being recorded in accordance with section 2-231 2-3-2022-3-203 and 2-3-214 NCA all members of the board committee staff and public are in attendance are advised that the public portions of the meeting will be recorded in both an audio and video format. Cameras and recording devices are placed throughout the meeting room. To complete these recordings, everyone in attendance is reminded to honor basic rules of decorum during the meeting and guidance associated with providing public comment as stated in
002policy 142 are remaining in the meeting. Even though it's to be recorded and displayed in posters on the school district. [Laughter] Um, public input. Public input. Everybody signed in. secret. Motion made by Angel, second by public comment. All in favor say I. >> All opposed sign. Motion carries committed reports. Anybody? fiscal year 25 actual and 26 budget. >> Okay, great. I don't know. Do you want to expand on that? That's pretty much the sum. >> Um I actually have uh it as an information item in the agenda and there are some um action items as a result of that meeting as well. So administrative reports. >> Okay, good evening. summer so far. Something real quick I wanted to cover scheduling done with a bunch of scheduling but the school year there's older local ads like
003Bergus Glasco. Um, so getting a hold of some of those guys has been a good challenge. Waiting for them to find somebody to wait for their position to hire and get in contact with. So most of the schedules are done. I just wanted to say that I'm still working on middle school football high school football speech and that would be it. So I still have the same upcoming events. August 6th and 7th impact baseline testing. First practice for high school is on August 15th for all fall sports and then the 18th of August for all fall sports for middle schools. Any questions? >> Question. >> Um just I've been asked a few times and then I this was early and I said told them to ask who they said they did. what for your middle
004school across the country >> thoughts and what what are your thoughts on that? >> I just think not that I'm not open to it. It's just that it was I was discussed about first kind of brought to my attention as a serious item. I know it's been talked about, you know, a little bit in the past, but February, um, my thought process with the budget that's set for athletics currently at this time. Um, I don't see that being added right now. Um, I think it kind of opens a can of worms. Um, as far as you know, why what other sports should we be do starting? And to me, no middle school cross country is not Ry sport, but the next sport up in line uh to start. We had a lot of conversation about
005girls fight football. Um, you know, there's there's middle school golf as well. So just I guess budgetwise to me um as well as we've already created positions with the collective bargaining agreement that um I don't see this year starting a middle school cross country team. >> So as far when you say budget like because middle school is um I understand it's like football thing that's a whole new sport. Middle school because we do middle school football, middle school basketball. Yeah. >> And we already have a cross country high school. So what as far as it's not a bunch of kids that would be going out, what do you mean by budget? Like what else would be added in? >> Well, we have to pay coaches. >> They can't use the same coaches if there's >>
006Well, if I if we're paying middle school coaches for basketball, for football, want to start middle school cross country, they basically be paid for their time. So, >> it would be added. No, what I'm asking is they can't like the same coach that's in the high school since their their meets are at the same time. Correct. >> Correct. >> So, I didn't know if they could share the same coaches. >> They could share the same coaches, but they still have to be >> the same compensate. >> Yeah, they would be paid as the middle school coach and school coaches. >> Okay. I didn't know if like they Okay, that makes sense. If they were at the same practice, I didn't. >> Okay. But that's the big >> Yeah, I think that's the big one. >>
007Few thousand dollar. >> Yeah. >> You know, then you're talking about also potential uniforms if they use, you know, the girls track and Okay. But >> to me, that would be the big one that we've already decided what coaches are rolling the 25 26 for. Okay. >> So, I think at this time it would be kind of probably unwise that uh Okay. That's not also not the only sport that we don't have that we have high school for. We don't have real, >> right? >> We also have golf. >> Um, one more question and I can we can talk about too. Um, what other sports do we offer? I know we offer fifth and sixth grade jam. >> What else do we offer for fifth and sixth grade? >> Wrestling. >> Okay. >> Sixth grade.
008Has it ever been discussed like not doing fifth and and sixth and focusing more on middle school sports? >> I know that I know it's going to be a really tough reversal, but like instead of six jamboree, what about middle school sports? You know, do you know what I'm saying? >> Yeah, I guess in my eyes I kind of wrote that in with our wrestling be also, but I mean they go to middle school wrestling meets and they allow fifth and sixth graders to wrestle in the middle school wrestling. So >> and do other schools do middle of school >> as far as like seventh and ethical >> question. Thank you for answering. >> When you get a moment going you could and there's no hurry on this go maybe through a list of middle
009school sports like you mentioned golf and perhaps other if there's any other ones like that that you've been approached with. um maybe that you feel like needs to be in place before we could look at implementing those because I feel like the ones you did list we've been approach and you and I both converation what it would take so then we could help explain that to the public and maybe so we can be as helpful as possible to you going forward at maybe working to get those if it works out for that makes sense. Yeah, >> like you would need it if you know. >> Do we do fifth and sixth grade volleyball too? >> Yes. >> Uh, yes. But yes, they do. But it's the actual volleyball game if they don't travel for, >>
010right? >> Yes, we do do that. >> Thank you. >> Yeah. Thank you very much. >> All right. you should have them on your pocket. >> Um, the only thing I' I'd add is that I did go into this uh school elementary yesterday. Um, Eden and Josh have gotten about 3/4 of the hallway plate and removed. So, we're moving forward with that. Still working on putting back in some of the ranking scale. They're moving way right on schedule for being able to be ready for everything. >> Any questions for me on the report? >> So, you said that Mr. Ma and his family visited the colony. >> Are his kids going to be going to the colony school or are they going to be coming here? >> The youngest is going to be staying up
011in the column. The oldest is staying with his wife. >> Oh, I see. Okay. >> Okay. >> Thank you. >> All right. Um my report you have um some minor notes there. Our car Carl Perkins grant was approved. Um, I can't remember if I mentioned it. Uh, but I want to look at the advisory committee. So, there's an advisory committee that is just kind of looks like it's been just continued over and over and over again. And I think it's time to renew that advisory committee and find people that actually we can meet because there's a requirement now. We have to show minutes. We have to have meetings and that's not >> Yes. Well, how much is $14,000? >> Yeah. >> Um, and lucky us, uh, we we've got what, two years now we've been
012doing accreditation. We get to do it again all over again next year. So lucky. Um, I know my administrative team will be really excited about that. >> When you say next year, you have >> this coming. >> Yeah. And they're doing it in a three-year cycle. So, uh, once we complete it this coming year, then we will be not having to do it again for another three years. >> Exactly. >> So, you've been on the board for a short period of time. >> So, savvy. Um, this is an agenda an agenda item, but um, just some clarification, we we were not going to be in an agreement with the East Malt um because they were choosing not to uh, or Blaine County was choosing not to do that. However, Blaine County is now reconsidering that
013and possibly signing and I have not found an agreement yet or haven't received their agreement yet signed um but they want to do it for one more year. Um before they would go into like a private school or or whatever model they're going to do. So that is a general agenda item number one which we'll probably table because we don't have an agreement to to approve. So, um I would also like to do a building committee. I think it is wise for us this summer yet to walk around >> uh and do some reviewing of our facilities. >> So, I didn't I just remember >> Yes. >> So, it's me. >> So, then after the meeting, we'll just kind of look at dates, please. >> Okay. Um the fire panel for the elementary school should
014be completed by the 11th of this month. Um so they're going to be on site um finishing up any thing that needs to be done with that. So any questions? Okay. action our own colony interior. >> So that is the one that we're going to table because we don't have an agreement. >> It sounds like uh Eli and Lane County are working through some things right now and then once they approve it then we would approve it after that. >> But but it would be should >> Yeah. Well, but that was last year. >> Were they on the master? >> I need a motion to >> Motion made by Katie Brown, seconded by Jessica. Any discussion? Any discussion? All those in favor those things I >> Yeah. >> You're still handbook. feature your handbook. >>
015Your handbook um you should all have received. He scratched through excused absences on the page four and then uh changed the the length uh the number of days per grading period to uh from 45 to 35 to 40 days. So that's what each quarter is. >> Yeah. >> I make a motion to open I have a motion for mang from Katie Browns. There any discussion? Any discussion? Seeing none. All those in favor of approving it say I. >> All those opposed same by motion carries. district agreements. >> So, this is uh we did receive the ones from Turner for the three students that are in our district, but that go to um Turner School and um so we just need to approve those. >> No, that was the um transportation. >> Yeah, that was if
016they and they Yeah. Yeah. >> Second angel. Any discussion? Any discussion? All those in favor say I. All those opposed I endowments. So my question here, Heather, was to do the whole like put it in the paper and make notice that we were That was my question. >> That wasn't clear when I reviewed the video and stuff. So okay, what came to me was that um was the Mustang Foundation willing to take it? And >> that question was >> okay. Um it it's my understanding. So an an endowment is given to the school as a gift. There's no >> it's it's for us to decide how to administer it. And we could we could go ahead and administer it the exact way that the Mustang Foundation is going to administer it, which means they're going
017to exhaust it. They're going to give a $400 scholarship for the next four years and then it'll be done, right? And we could do the same thing. It's just more work for us and it's what they do. Um, but it is ours to do with as we please. Now, we try and work, you know, contact, find out who the family was and say, "Hey, this is what we're gonna do, right?" Just as a more as a courtesy versus any kind of law. And so that's what we did with the other one. And with that one, the family said, "You know what? We'd rather just have that back ourselves and we'll administer it, >> right?" Um, and so we I we have been unable to find out who this bait the Baitman family is. And there's
018no records uh that I've been able to find. Um, and the bank had no records as to, you know, where it came from. I thought maybe they would. >> Um, I've queried some old-timers like Lorraine, you know, who kind of knows everybody and um, no idea. >> Okay. >> Yeah. >> And then the Mustang Foundation was >> And the Mustang Foundation said, "We're fine." Yeah. Okay. >> Transfer the >> B. >> Yep. >> Any discussion? Any discussion? All those in favor say I. >> All those oppos same side. >> Pillar replacement bid approval. >> Yes. So um this was you know part of our whole process of the request for proposal and all that kind of stuff and we got one bid. um lots of I mean I sent out um I want to say
019eight or 10 um RFPs and uh you know the full RFP people requested it uh and it got posted on some builder networks and and all so it was out there. Um we advertised it in Great Falls and Billings and Malta. So, we really did try to cover all the bases. Um, but as a result, this was the only one. Now, we did have someone call the day after the due date and they said, "Oh, well, we didn't know that one of our contractors wasn't going to bid, so can we bid?" And we said, and so I said, Garrett and I just happened to be together. And so Garrett and I were like, "Well, sure, we'll give you until Friday to submit." And they never did. So it would have been nice to have um
020something else. Yeah. But um Johnson Controls is highly recommended. Garrett has worked with them before. He The equipment is good. You know, he's they he has high confidence um in them. The bid is $45,000 more than the 150 that we had kind of, you know, earmarked. Um, which doesn't surprise me a whole lot. you know, I um I think it's probably just cost of labor and equipment and you know, and they do they did come out, they know it, you know, they have to get a crane, they all that, you know, to lift it off and dispose of it and put on the new one and all that kind of stuff. So, um that's where we are. Good news is is that we did get um the state of Montana increased uh small which is
021their contribution towards our major maintenance um by I think it tripled and so essentially you know we're we'll be able to use that extra money to help cover this additional cost that we weren't really prepared for. waves. >> Yes, they are saying that if we do um go ahead and get this approved tonight that they would be able to complete it by our um requested end date which was um October. So, and the unit is would be available within 3 weeks. That's so they have a unit on hand and would be able to bring it right away. So that was kind of the long lead item. So, and Garrett's the one who's talked to them more than I have. Of course, I'm more the money, the contract, you know, that kind of stuff. And Garrett
022has talked more about the logistics and the and the diagrams and all that kind of stuff. but he and I reviewed this together and and he was on board with it. So, so really it just comes down to is this what we really want to do, you know, this year. >> That's what I where was this? Well, it's a 20 Yeah, there's like a 20 year lifespan of these types of units that I'm just saying what Garrett >> Yeah. >> said things that >> Well, it's started to have problems. >> Yeah. >> Is that right? >> For the unit that we have. >> Yeah. So it's mostly >> what else do we use out >> anything? >> It's all goes into the building reserve. >> Yeah. >> So it's not earmarked in any way. and
023taking this extra 45 pills, >> right? Well, because it was it I mean >> it was unexpected. Yeah, we it it w we were hoping that we would get that increase, but it was not expected. I mean the the replacing the children has been a discussion for the last year >> and that's the fire >> fire >> the HVAC and the fire too. Yeah, we've done the >> the mirror the roof on roof the flat top roof. >> It says that it's 30% more, but it's It is the Yeah. And as I said, that was at with pretty aggressive, you know, what I felt to be aggressive advertising. >> Yeah. >> It's a um it it's a uh what's the word I'm looking for? I'm I'm not going to grab it. It's not it's not
024time and material. It's not a TNM contract. It's a like this is what it's going to cost. >> Yeah. >> We are we going to pay all of them? >> We could. >> They require 50%. >> Yes. But they give a 2% cash discount or >> That's less than >> It's true. I mean, the only my only um caution on that is that, you know, that would pretty much take all of our carryover that we've got. So then you're waiting for small money to come in. You're waiting for taxes to come in for this year. So to Angel's point, is that worth a $4,000 discount? I I don't really think so from a cash flow perspective. >> Say that again. >> It comes in three pay just like all the other state money. So you
025get your first one in August. I think the second one is December and the third one is June. Does that sound right? >> Yeah. And then of course our um our uh levy is November and May. and other control to decide if we're both a second from Angel discussion. 196 not >> just to round it round it up so that it goes up up to >> I'm not we expected 150 they came in some Any word discussion >> favor say I. >> I. >> All those opposite. >> Okay. I'll um let them know tomorrow that we've awarded them the contract and um I'll have uh I'll have you sign K. Okay. So, you got to stick around after the meeting is uh adjourned because I usually need you to sign a bunch of stuff. >>
026Can't leave too fast. >> Yeah, you can't jet out of here. >> Nobody. It's open. [Music] by 26 contracts. >> So K Cowan is back. She with her resignation. Bobby Joe Shores for elementary summer custodian. Um and then Summer Dunar custodian and coach and activities. Just check. >> Um, so no official. >> No, I have the concessions. I know I asked you before because usually it's like in house, but it would be could be open to public. >> I had that same person asking and so I >> Okay. Well, but I it was this afternoon, so probably three, four o'clock. >> I told her we get so >> because they would just fill out an application. >> Yeah, the ones that on the website. >> Yeah, I think she had some questions before she did.
027>> Yeah. >> So, I appeared in contact ready for that. >> Yep. Okay. If not, you are down. Um, do you want to go ahead and show the list? Whoever's running the computer. >> Oh, sorry. This one. >> Uh, the list. >> One more time. >> Yeah. >> Just so that Yeah. >> Just for your guys to reference. I think on the junior and senior class, we're waiting for one more teacher for each of those >> cuz last year we just did three, >> was it? >> Uhhuh. >> Okay. >> Yes. Yeah, I make a motion to approve the lists as presented. A second motion by Angel, second by Jessica. Is there any discussion? Any discussion? Hearing none. Uh all in favor say I. >> I. I. All post sign carries building unmute. >> Okay.
028Um so these are these next two action items are mine and um so we ended this the school year over our approved budget authority. Um and there was a a couple of things that contributed to that. One was we had to cut a paper check for our first health insurance payment to um United Healthcare and I had already taken the deductions and deposited them in the tax account for an AC because I thought we could do an AC and then they wanted a paper check. So essentially we've deducted and now paid. So that was $56,000. Um yeah, so that was a little bit of a shock. Um and then also we have uh this particular one is a requesting using the building stip fund. um because we had some uh O and M projects that
029were um not budgeted that were put into the general fund that you know we probably should have really used building reserve or or building money to do it instead. So essentially I'm just asking to recode these expenses and it will exhaust the rest of the um money that's in our building stip and our building cash. That's not that's fund 260. 261 is building reserve, right? That's something different. So this is um money that we had left over from insurance payments um from I don't know where the rest of the money came from to be honest. It's just some >> Yeah. So, the projects that we did were the old gym floor refinish, the high school gym floor refinish, and then um two Bradley sink top replacements, which I'm not really sure what those are. Um
030but I gave you the amounts um below for the total amount of $24,7248. It's a counter saint on >> that was two. So they were 5,000 a piece. >> Yeah. >> Where are the saints? That's the only Say again. >> Yes. >> I don't know. I assumed you guys did. So that was Well, you guys would have so um you would have approved it. >> What >> it would >> it was back at the beginning of the year like in um September, August, September in the bills. Yeah. >> Yeah. >> I guess to your point usually supposed to be a sub, >> right? >> Yeah, I hear what you're saying. >> No, it should have it would have been approved by the um principal or the superintendent. So >> I know, but it would have
031been 5,000 a piece. So >> found them. >> Yeah, >> I found them in the vills. >> It says middle school girls and boys and high school girls and boys. So >> it's a full s like it's a full sink. like these the ones in the middle school wings in the bathrooms. So, it's actually it would have been four, >> but it's in here. Um, in August, >> but now they don't, right? >> Yeah, they do. >> Touchless, but yeah, they just they had to general >> to building or to building. >> Yeah. What's the number? >> Oh, 54.98 two times. >> Yeah, >> that's why it was my bad. Yeah, it was twice. >> Yeah, [Music] >> but they didn't work. I make a motion to recode the expenses to the appropriate funds presented.
032>> Any discussion? Is there do we need to dis like some future or soon discuss as far as having skipped with the whole scheme of things? >> Yeah, we >> Yeah. We >> we can do better. >> Yeah. I mean, this is just this is my whole thing. This school gets something, that school gets something. So, this school got a brand new gym floor over fixing bathroom sinks. That was my argument when that all happened. And they still got the bathroom sink. So, it's just like it's always a hard thing for me. Otherwise, kids aren't washing their hands. So, I mean, but But that's in fact. >> All those in favor say I. >> I. >> All those f the same sign. >> Um okay. So, this next one is is um a request to
033use a a flex fund, which um flex fund is money that is in uh there's actually you can use it pretty much however you want. It's essentially like a rainy day fund. And um it was brought about because Montana legislature told schools that they could start putting oil and gas and timber money into this flex fund. And so that's how it gets funded. So I have to assume at some point and I don't know enough about the history but at some point we had transferred money into this flex fund and and it's been sitting um as a um as an investment and so it gets interest you know every month um and so I'm just asking that we use uh some of those funds to bring us back into budget authority and so the current
034balance of it is 130 of the cash account. So there's two there's a stip and a cash account, but the current balance of the cash account is $139,68322. I'm requesting that we um use $85,000 for uh recoding to get back into um budget authority. That's 56,000 for the um UHC and um 28,275 for um amounts in instructional repairs and maintenance and instructional telephone that were way over budget. They weren't budgeted properly. And so, um, we need to bring, we just need to get back into budget authority and we need to do a better job of budgeting next year so that we're actually, you know, if if our instructional telephone is going to cost us $70,000 a year, then we should budget $70,000 a year and not try to, you know, budge the budget, so to
035speak. >> And just for clarification, from Right. Yeah. That was the budget. >> Yeah. >> Right. And um and I mean honestly the reason we're outside of budget authority that's on me. I just it's my first year. I didn't know what I didn't know, right? I didn't know the impact of all the vacation payouts. I didn't know how do you how to forecast all of that out, you know, to try and and make sure that we stayed within a budget budget authority. And I didn't shut off the faucet in April, which I should have, but I didn't know that I really should have done that. I actually found that out when I went to the Masbo conference. All the other clerks were like, "Oh, yeah. We shut off all the credit cards come April." Like,
036that's it. We're done. You know, we're not spending anymore. Nothing. Nobody's authorized to spend. And it and we continued to spend at a pretty high rate through um May. So, that that was the June credit card bill. And so, you know, these major lessons learned for me. And I just want to be really transparent about that. Yeah. Thanks. >> Yeah. >> Um so if we use this $85,000 from the flex fund, then that would take our um cash balance rollover to um a little less than $55,000 >> and most importantly budget authorities and brings us back a >> Well, we Yeah. Well, and we would have to try and get a a a budget amendment through the state and blah blah blah. And it's just not the time to be trying to do that. And
037if we have the funds available, it's not like we don't have the money. >> Yeah. And I will be looking at um when we come to the end of the year trying because in my mind I'm like I should come out at the end of the year with a balance on the instructional on health care, right? Because I've essentially paid twice. So, I would um I would be looking to transfer that into the flex fund so that we can replenish those funds. I shouldn't say transfer because you recode. That's from my finance background. Sorry. I have some wording under the recommendation if that helps. Motion to approve using flex funds for a total of8 $7.7 over 56,000 recode of instructional insurance over 28,000 recode of instruction directional repairs, maintenance and instructional telephone. >> Second motion
038from JB Brown, second from Angel. Is there any more discussion? >> Any discussion? >> Hearing none. All those in favor say I. >> I. Same sign. Motion carried. >> Thank you all. I think it's also a thing. So it's not it's not >> Oh, thank you. Yeah. Yep. I'll do better. I promise. Next year. >> You're on the right track. Yeah. We have a question or a concern. We just need to do say that we're working with them first. Brown have a second Marcus in discussion. Any discussion? All those in favor say I. >> All those oppos same. >> 5334. Oh 5334. We actually they have this for me. >> Yes. I gave it to them. And actually this is information not action. My apologies. Yeah. Yeah. We want to add some language to list
039all spelled out right. >> Yeah. So essentially in our policy right now um in in our non-union head contracts there's no lang except for in um Mr. Buches there's no language about vacation payout. state law is is that employees can accumulate up to two years of vacation, but after that it becomes use it or lose it. And so what we want to do is we want to offer the non-UN heads the same um opportunity that we offer to the certified teachers and to all of the classified is to get their vacation payout at the end of the year. and they can it this is this is the policy language that you guys need to discuss. You can offer to them that they get their full vacation paid out and they don't roll any um or
040you like Steve's language in his contract is that he gets his vacation payout. Um but he also is like the certified in that he acrews his vacation immediately whereas the rest of us non-union heads acrew month to month right so um there can be some discussion about up to x number of hours you would pay out each year or they can roll over x number of hours you know it's >> do you happen like what other schools do? >> That's a really good question and I do not Yeah. And I'd be happy to to go and do some research on that. >> Yeah. I I checked with um MTSBA, you know, because I wanted to make sure that we weren't doing anything that we shouldn't be doing. and um he they did agree that there
041could it would probably be a good idea to have some language in there since they're not covered by a collective bargaining agreement whereas the other two groups are um covered by collective bargaining. And of course, one thing that we do have to change is that our payout is actually in June, not January. And right now the policy says January. So we we do our vacation payouts in June. No, it this is was just been part of my like work this year of trying to get all the contracts standardized and making sure that everybody's being treated equitably and um and that you know we're not giving one group an opportunity that we're not giving to another group. If that makes sense. thing like comment here is that the more you allow to be acred and not
042paid out the higher of a liability you have. So >> yes, because you have to pay out >> and now I'm saying there could be a balance between >> as each year goes instead of letting the bank and then all hundreds. So I would I would prefer to be >> well and I think a lot of employees probably don't realize that at the end once they acrew that maximum amount that they don't acrue anymore right whereas if you pay out each year a portion of it you you know you can get it tangibly >> yes and you can continue to acrue I mean the best policy is is that employees take their vacation. That's really the best policy of course >> is that we would actually prefer that you take your vacation. Um but if
043you're not going to take your vacation, yeah, we we would hate for you to lose it. >> Unfortunately, it's by state law. So >> policies are right now >> what the policies are right now. >> Yeah. So the first >> Well, what the language is? >> Okay. So would this be something that maybe the personnel committee would work on and then we would you guys could bring >> I'll bring to you some look around and see what other schools are doing and how they do it and then um then you guys can bring some language. >> Does that make So essentially we're probably tableabling this. It is information only, but it it did say first read, so it's not >> it's not technically a first read. Yeah, >> it's not a an official first read.
044So, okay. >> Yep. Let me just finish up my notes. I'm hurrying. Um okay. So preliminary budget report. This is the um why did I put in I'm sorry you guys. This is the pre session. I grabbed the wrong one. I didn't grab the post session. Oh my gosh. Um all right. So post session was where we got the stars increase um and we got our final amount with a vote that we can uh use for our um 2026 general fund budget. And that amount is um I've got it in your packet here. 4.9 million. >> It's Yeah. You scroll down and page four. If you scroll, if you scroll down. Yeah. >> Sorry. Right click, rotate. Oh, it doesn't let you rotate. Oh, there we go. That's eight. So um this is so this
045number the 4.9 million is the post session that we got from OPI. So it's not you know 100% but it's essentially that we know that that's probably going to be our budget um for the general fund. And then um the other budget amounts uh transportation had uh re had requested that we start trying to make our way up to 730,000 I think. So we're increase by 10,000 for the next three years. Um if if we've got the stomach for that. So this is all preliminary. This is preliminary. I'm not presenting this to you as this is going to be the budget. This is food for thought. um for you guys to start thinking about um bust appreciation >> approve a formal budget >> in August. Yeah. Because that'll have to go into Mayfairs and etc.
046Yeah. And of course by then I'll have you know once I finished reconciling and getting back into budget authority with recoding then I'll know our fund balances and I'll know our real rollover amounts. So that will also have some bearing on this. Um so bus appreciation we're kind of starting over because we bought you know the two buses this year. So um our fund is going to our budget this year is going to be 261,000. We can there's no limit as to how much money we can continue to roll over in bus appreciation. And so if we don't have to buy a bus this year, then that means we just roll it over to next year and we start accumulating like we did this last year, right? That's how we got to $471,000 is that
047y'all didn't buy a bus for a couple years. Um no change in uh tuition. The retirement there is we're we need to increase um retirement because of the increase in salaries. That just means you're going to have a an increase in benefits as well. All of your French benefits. >> Um, adult ed, no real change there. We are looking at some opportunities for adult education this year. I've I've been talking to the um Bearpaw um development corp and they're developing a grant writing session for us that we would offer to the whole community. Yeah. And it because of course this is what they do, it's going to cost us very little. Um but anyway, it's it's super exciting about that. And um so that'll be an adult ed. We also had talked about um talked
048with the cooperative extension um about an opportunity for how to run a successful meeting that that was something that the um extension office would be able to bring in, but I Christina hasn't settled on a date with me yet. So, I'll talk later. >> Yeah. So, we'll um just have to see if we can get that in as well. So that would be another adult ed opportunity for us to use those funds >> because we need to >> we don't I mean we don't have to we don't lose them or anything but it's been a long time it's my understanding since we've done any adult ed and so I I think um in the interest of what you guys are wanting to do as a board which is increase that you know tether between the
049school and the community and um more community outreach this is the way you do it. Um, all right. Technology, uh, you know, we have a we have there's going to be no change, um, in technology. We have a pretty good handle on now that we have an inventory of how we're going to spend that money each year um, and carry over enough to kind of keep us at a at a good level because that is a permanent levy. Um, which means that we can't increase it without a vote. Um, but the amount that we have is permanent. So, that's $59,000 a year. Uh, flex fund. You can see I didn't take into account the um for, but that's that would be less that we would um have for the proposed budget debt service. We've um
050liquidated all of the the last of the steps and will exhaust that money this year paying our property taxes which is using it in the right way. Um and then building reserve we've got a proposed budget of 701,000 that is due to the increase of the small is the reason that we're that we're able to in increase that budget. So, we have a total of um year-over-year. Last year was 7.4 million budget. This year, the um preliminary budget is a $7.7 million. So, a $351,000 increase, which can be tracked pretty much directly to STARS and small additional small funding. Um, and then the next page that I have for you guys is just kind of a general breakdown of the general fund and it kind of it's in different buckets. Um, and again this is
051budget to budget. So fiscal year 25 is not actuals, it's the budget. It was what the budget was. So your full budget last year was 4.639 639 and um the total that was entered into the system was 4.6. So it was saying that you guys were going to come out $38,000 to the good at the end of the year. This year our budget is 4.9 and I'm saying we're going to come out 61 cents. So, um, but under the comments, it's just kind of, um, giving you some, um, some thoughts about what those increases or decreases are based on. So, under general instruction, we've have a $57,000 increase. under educational media services. Um just a small increase. General administration um $38,000 increase. A lot of that can be attributed to um attorney fees. Uh that
052kind of stuff that you know we didn't but budget quite enough for. Um school administration is uh step increases and we added the middle school um principal and teacher support and business services. the IT director wasn't budgeted last year. So now that person that their salary and benefits are included in the budget. So that's the big driver there. Um plant operation and maintenance again based on actuals. So an increase of about 16,000 there. um sped is um budgeting to have those uh new paras in there because there's very little chance that we're going to receive additional IDEIDA funding. >> Yes. >> Yeah. SPED gets paid out of the general fund. So there is we we can pay um we can pay sped costs out of tuition but it is >> that's a dangerous >> super
053complicated and it's dangerous because um tuition is a permissive levy which means that we don't have to have a vote which means it can kind of get out of hand if you're and you have to be super conscientious and transparent with the community about why you're using that money. Um I would say that I think as long as we can absorb it in the um general fund, we should. Um, I have requested that MASBO do a training specifically on how to figure out how to use tuition funds for sped costs because the training that we've received has been really light and it's very complicated. Like there's all these calculations you have to do and all that kind of stuff. And so I looked at it and basically was just like I don't even want to
054open this up because but there is that is an alternative stream of revenue um that the state opened up for for schools. So, um, so, uh, we have a big decrease under school sponsored athletic transportation that that, um, th that budget was really padded and I'm not really sure why >> based on that, >> but this is based on actuals. Yes. And that includes the increase that we um approved for athletic for um, activity bus drivers. So I feel pretty comfortable with that. But you can see that where that goes now is under extracurricular. So essentially those two wash the hands of each other. So you have a $53,000 decrease on one one line but a $50,000 increase on another line. Um and that's because we've now budgeted that reimbursement that we're going to be
055giving to the school, the $80,000. So that's now budgeted. What it hasn't been budgeted in the past. The budget has just been padded, you know. Um then the vacation payouts, I actually budgeted an amount there as well because I want to I want to account for that outside of instructional salaries. So you won't see it. It'll be buried in instructional salaries, but for my purposes, I wanted to pull it out to see it. That makes sense. All right. Um, and so those were the things that I really had for you guys to kind of start digesting. activities director and contract >> reviewed by old finance committee me and Marcus we are negotiating now um we negotiated a three-year agreement in order to retain consistent employees position it includes siphon um includes summer strength, cell phone
056mileage, and additional insurance as well. And then we're adding the language um as recommended by the attorney to include in all administrator language about good cause, what good cause, which is just based on Montana state statutes. fill in links basically on what we have expanded >> on part part four of this threeyear contract. Yeah. >> Yeah. >> Plug in language >> for Make a motion to approve the contract with the recommended language for good. Second round. Is there any discussion? Any more discussion hearing? None. Uh all those in favor say I. >> I. >> All those call same sign. The next board meeting. >> Oh yes. >> So we'll move it to Motion to make a motion to motion from Jessica and second. Any discussion? Any discussion? All those in favor say I. All those
057opposing.