001will stand and call this meeting to order. Stand and say the pledge. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Let me go ahead and shut that door. Sure, I got it. Oh, thank you. Cuz we put the paper up. Yeah. Yeah. Malta school board of trustees notice of meeting being recorded. This meeting of the school board of trustees committee of the board of trustees or committee subject to the open meeting law is being recorded in accordance with section 22301 23202 and 23 203 and 23214 of the Montana code annotated. All members of the board, committee, staff, and public in attendance are advised that the public portions of the meeting will be
002recorded in both an audio and video format. Cameras and recording devices are placed throughout the meeting room to complete these recordings. Everyone in attendance is reminded to honor the basic rules of decorum during the meeting and guidance associated with providing public comment as stated in policy 1420F. By remaining in the meeting, those present consent to being recorded and displayed in the footage that will be posted on the school district's website. Have all the visitors signed in? Public input comments must be non-aggenda items and related to topics under the jurisdiction of malt public schools. Okay, I got something to say cuz you know I never shut my mouth. Anyway, um Angela came to my office today and she was a little bit concerned cuz our taxable value in this county went way down, which means we're
003going to run more mills to get the same amount of money. And what happened last year in the state's infinite wisdom, I usually run about 35 mills for retirement and transportation, but the state decided to give me 750,000. So I only ran 10 mills, and I'm afraid that's going to go away. And so not only is the taxable value gone, but I'm going to have to run those bills high again. and then the legislature and their infinite wisdom. Those bills hasn't haven't been signed yet, but the the one I really looked at was the one where they're going to lower property taxes to 87% or whatever from 1.97 if you have the second house. All of that's in there. So, but what they did was when you lower when they lowered that, they've allowed the
004county, the city, and the schools to make up for that tax revenue that's lost in there. And so, you don't have to ask permission. You don't have to do anything. That's not signed into law, but if it is, you got to know again the school taxes are going to go up. So, I'm just giving you a little heads up in case things come down the pike here. Thank you, darling. Anybody else? Any other public input? Hearing none, moving on. Consent agenda. Okay. Ready, Heather? Yep. Okay. So, I make a motion to approve the bills and the minutes except on page 12. Please remove word Zach. And then we're going to approve the agenda, but we are going to remove action item 4, 5, 18. [Music] And then we are going to change action item 14
005to information only no action. Okay. So I have a motion from Jessica as stated. I'm not going to repeat it. Do I have a second? Second. I have a second from Katie Brown. Any other board or public input? Hearing none. All those in favor signify by saying I. I. All oppose, same sign. Motion carries. Discussion items, standing committee reports. Personnel met. Okay. So, personnel met, that's Katie, Marcus, and I. And we just met for staffing needs. So, the flyer that went out, we approved that that could go out. Um, you saw the list. I mean we need band, we need choir, we need two custodians, bus drivers with the paras that we were, you know, we got all the information of where all the paras would be needed. So it was just really information about
006the positions that we're going to be advertising. So that's all. Do you have anything? Any questions? No. Transportation. Yeah, we met on the 28th. Um, and Carter brought us handbooks, which you guys have. And then, um, I think the only thing we're coming to you with is we were making a recommendation to approve the activity driver pay increase increase. Sorry, I got that right. Finance committee has met multiple times. I can't even count them all because we're in the middle of negotiations. Um, so we are very very close to finishing negotiations. We came to an agreement with the classified union with the exception of the health insurance cuz we're still waiting on um the health insurance to be um finalized and we have one more meeting with um certified union on Monday and are pretty
007hopeful that we'll be able to come to an agreement [Music] then. Any questions for committees? Okay. Administrative reports. Miss first. Thank you, Mr. Huitt. Um, they should have received my report in your packets. Um, I do want to add uh to the Lauren Colony. Um, I received notification from the lawyer of the gentleman, Mr. Mercer, that we have offered to to be able to move forward with transferring his H-1B visa. I'll have a meeting with them tomorrow. I don't expect anything as far as hiccups within that process. As I've done the research, it should be a very simple we fill out a form, submit the form, pay a small fee. Remember the fee right off the top of my head, about $600, I think, and then we should be able to have him working up
008there. So, at least we have one position that's filled and moving forward. Any questions on the report? [Music] There it is. Anything that I didn't include in the report that you like to have 98 pages scroll at one page and trying to keep it 92 of 98. That's why everyone was quiet. We were scrolling. Yeah, no worries. Can you remind us of events for next week? Sure. Um, let's see. Monday, fourth and fifth grade is going over to Habber and Shnook for a um Indian education for all field trip. Tuesday afternoon is the elementary track meet. Wednesday morning we are doing Does it start at 1? Yes. Okay. Uh Wednesday morning we are doing our um advanced advanced reader accelerated accelerated reader AR um assembly which will then be piggybacked with the the pie chocolate
009sale awards assembly and then um I will be having lunch with the science fair on Wednesday. Thursday morning we're going over to the villa for to watch a movie. I don't know the title of it yet. Um I don't know that that has been finalized. Um and then out at noon. Okay. And Julie's retirement is Saturday. Is that correct? 11:00 Saturday. Okay. At the gym. Right. Thank you, Mr. Absolutely. Next. Thank you very much. [Music] Okay. Want to be closer. said a second and sit down and get it. So, I emailed you all my report, but I was too late to get it into the back end. So, I hope you all received it. Um, report buses are running fine. Um, obviously I highlighted in red number two based on operational because of fire. Um,
010had a little bit work on three. We did lose the radiator on three. um what kind of task what it's going to kind of cost or replace that depending on which one I go with. Um probably going with the $2,700 one, not the $5500 one or better. Um seat belts for number five, there's like five brackets. I got to find replacements or else just remove them. For right now, we did remove them because potentially cutting legs as they walk down the aisle. That bad. Um cuz we do not use the seat belts in those buses anyway. those activity budgets. Um, back to the notes on the bottom. Um, we'll kind of work going into the maintenance schedule for the summer on buses, also on bus routes and potentially shifting some drivers off of routes and
011kind of roll them around as I have potential maybe another E-Class driver, but we'd have to move our other E-Class driver to get that working. But it's all it's all in works and in discussion and you'll you guys will approve the routes come in the June June meeting. Um and what everybody wants to talk about is the fire on number two. Um Fraser came the Friday following the fire, looked at everything, took a million pictures. He left. Then I got a call last week. The fire investigator that was hired by the insurance company wanted to come Monday. So he showed up Monday morning um hired by the church company of course he thought it was in his words was maybe a little bit of overkill but he also took piles of pictures wanted anything of
012old information that we had on the bus. So I made copies of what little we did have which is not a lot. Um he informed me that probably by Friday we should have the final verdict from the insurance of what we'll get for um reimbursement for it which in all actuality and going to be honest is going to put us in a bind because for what we're going to get we can't replace like for what it was. So, I guess that'll lead to a lot of work for transportation committee coming forward to figure out what what we want to do with that money and how we want to utilize it for the best for the district going into next fall because fortunately we're finally winding down on trips where we're, you know, besides the field
013trip, taking two and then state track next week. But as busy as we've been, we're kind of really winding down. So if you have any other questions, I guess that was on the report. So um yes. So how it how that bus looks right now, the insurance said it was fine that it sits like that. I cannot move it. I tried to No, I mean like that hatch is I cannot touch it. I cannot move it. So he said to leave it as Yeah. They said no. Absolutely nobody. Well, I just want to make sure that they said it was okay to leave. That was the first thing I did further damage happens. They know that's how it was left present. Yeah. They told me that I was not able cuz I asked right away
014and they said, "Do not touch it. Do not do nothing because I was trying to get it out of the in a safe manner because I didn't want anybody backing into it cuz it's not in the great spot and cuz it got moved because we didn't want the building to catch on fire." No, that's fine. And then in the bills it said that you um said that you got hats for activity drivers. Did you get hats for I did not get hats for eight activity drivers. Rural bus drivers. There's a bill in there that says Prairie Designs Activity Bus drivers. So, I was just wondering probably wasn't it. To my knowledge that wasn't Carter. It was probably a PE card. Okay. I was just I'll double check it and see what it said exactly. That's
015what I've been looking for and I can't find it again. All right. So on the it was probably on the big packet like yeah they're under what's the difference? Yeah. One's aluminum core and one's a steel core. What's the original? The one that's in it now is aluminum which is not the original. We said not P. Can we fix it? Not we obviously but to get one repaired. Yeah. Yeah. I was just curious. So, it's about I looked into that. It's an option I might go with, but it's you're probably better off to just get a new one. Almost have I'll find it. That was the same conclusion I come up with on that. I bought a new one. So, I'll follow it up through my phone email. Okay. Thank you, Carter. Yep. Thank you.
016Next. Go ahead. So, completed the technology inventory. Um, some upgrade recommendations. Uh, Chromebooks, uh, 720 Chromebooks have been identified in our current meeting in service. 118 of them um are no longer receiving updates and should be replaced soon. Um I was told that $15,000 was allocated towards Chromebook update grades this year. So I gave that to our supplier and he said that he could give us 45 of them for 15,165. um probably make it a a regular thing to upgrade 50 Chromebooks per year just to stay ahead of the game. Um cuz we have like 20 to 30 Chromebooks per classroom and so that's and over time those become not upgradable anymore. So they have to be replaced. Planned obsolescence is what they call it. For staff computers, I've identified 91 desktops and laptops. Um
017there are staff that have an outdated desktop but a modern laptop. Um those that have two computers like that uh won't be considered for an upgrade at the moment. If their outdated desktop goes down, we'll transition them, be more reliant on their modern laptop until that kicks the button bucket and then we will replace everything for them. [Music] Um, I've identified 17 staff that should probably receive replacements, but because of the elementary project, uh, budget constraints, uh, those probably won't begin happening until December, depending on how everything goes. Um, two staff are slated to get upgrades immediately. uh one for Rachel Morrison at her staff computer and then two for James Howland, which is one here for the library and one over at the elementary library. Um and then Rachel Morrison's business lab needs an
018additional two desktop computers because of the increase in class size next year. um multimedia and esports computers. These are used by Shayley Simon's class and uh esports with uh great help. Um these are 10 highowered high performance computers relatively speaking. Um I told Dell what components I wanted in these computers. They came back with a price of about $1,900 per computer. So, I need 10 of them. And then I did as much as I could to try and save money, including telling them to install a unheard of operating system called Ubuntu, which is free, but it saves us $110 per desktop computer. We spend $3,500 per year for Microsoft for volume licensing. So once we get these new computers in, I'll wipe off that operating system and install Windows 11 Education onto them and it'll
019be just like it came from the factory. Um, with the with the up staff upgrades and the two additional computers and the 10i powered uh desktop computers, we're looking at about $25,000 for that for from a quote from Dell. Um, as far as the elementary project, the timeline for completing that is still up in the air. I'm not sure when that will begin. Was talking today and if if there isn't enough space over the summer break here, it might be something that we'll do over the winter break at the end of the year here. Um, we'll work with the contractor on that. stuff. Um, I may ask the contractor as well, this is further down the line, to install 10 new 6 GHz Wi-Fi access points, which will improve Wi-Fi in elementary school and upgrade
020it so that devices can talk on the new 6 GHz Wi-Fi frequency. That was opened up by the FCC like 10 years ago, but it's becoming adopted now. The cost for 10 new access points about $4,400. Um, and I have new heat maps included uh for those 10 access points. Um, as far as network expansion to the bus bar in the old gym, still wondering where Triangle sits with that because they have to uh work with their own contractor to install fiber into the ground to get service to these locations and so still don't know where we sit on that currently. Um, with regards to the thus far incident, if we want to fast track that, we can. And I could get we can use a temporary method for getting internet there through cellular. There's
021fiber there already. There's fiber there already. Yeah, I didn't know that. We already talked about that to the bus. Yeah. I thought what was said was there was a Verizon access point like one that's operating off of cellular. [Music] Okay. [Music] Okay. That then get fast track. I'm getting that camera system up over there. Um, yeah. As far as the security cameras at the elementary school, all 38 camera views at the elementary school are working now for security cameras. Um, there's one camera unit that's still uh giving some hiccups. I have some stuff on the way to hopefully resolve that. Um, but now all the cameras are working. Some still need to be tweaked and adjust adjusted so that you can see more in the camera view. Work on that at a later date. Um
022and then yeah, you can see these key maps that I've included for the elementary uh Wi-Fi access points. Currently, there's 24 of these rounded things that provide Wi-Fi. The building um with these access points, we only need 10 because they're high powered and you put them in the hallways instead of each room. So it would be since we'd be spending so much money when the contractor would be cing the elementary school, it would also make sense to get access points cuz you would be installing like 200 cable runs for all the Ethernet ports in the elementary school. It would be like 10 additional cable runs for just these access points. So it's not much on top of that 65,000 whatever was cool. It's for that real project. So if stuff goes through so but if
023not something we can work on down the line but just putting that out there. So but that's all for now. Okay. Thank you. Thank you. Thanks Stephen Heather. You guys um okay so my uh report was included in your packet. We're uh 10 months through the year, so we've got um we should have about 16 1.5% of our budget remaining. And um so we're essentially right on track for the general fund is kind of the big big one. And I think that we're we're going to be right on track for that. Transportation is pretty close to being on track. Bus depreciation is obviously on track. We haven't used hardly any tuition um at all this year. Uh retirement is basically on track. Um adult ed, we haven't used anything of technology. Um we're getting ready
024to make our big purchases for the year. So as of this date, uh we haven't used much of it. Flex fund, we haven't used. Um debt service, uh I have that as one of the action items. Um as well, those property taxes will be coming up. will be making our second payment and uh building reserve. We're um on track with the additional funding that we received. Um on your revenue side, uh we should be at about um 80% of our budget, 85% thereabouts. And so general fund will be receiving that second um tax payment here in May. And so we're pretty much on track for that. uh transportation, best appreciation, tuition, um are all going to be tax payments, retirement comes from the county. Um and we'll be receiving that second payment soon. Nothing else
025really here to call your attention to um our cash on hand. So, uh, the general fund, we've we've dipped into, uh, reserves on the general fund, and that's just because we're waiting for that second tax payment to come in. As soon as that comes in, uh, that negative negative will be wiped out. Uh, transportation, uh, we're at 175,000. Bus depreciation, again, same situation. When we receive our second, uh, tax payment, that, uh, negative will be wiped out. all um everything else we're sitting in a a very good position right now. And then um down below are our investment balances. Anybody have any questions? [Music] I think our PDF needs uh rotated. Well, I tried tipping my computer for a while, but I didn't want to get in trouble from Evan for doing that. Thank you,
026Heather. Yes. Thank you very much, Mr. Boos. All right, middle school. Uh, just some middle school reminders. Uh, obviously, we had a band concert for sixth grade on Monday, 7th and 8th on Tuesday. Um, I did have the pleasure of subbing for them uh on several occasions uh during band hour. their band period and they have some pretty amazing pieces. Uh, specifically seventh and eighth grade have very powerful pieces that I think would be complex, especially for someone that never did band, but they did sound great. So, I I'm pretty proud of them. Uh, Wednesday of next week is our lunchon is on the 21st. That'll be at 11:45. Of course, you're all invited. Uh and then the certification will follow at 2 and that's in the auditorium as usual. I did notice the next
027item. Uh the fifth grade parent meeting I have 5:00 p.m. and this is actually at 6:00 p.m. So that was a typo on my report that you have. Uh we're just going to go over some general things that the new sixth graders will need to be aware of and parents will need to be aware of. Um, moving on and and uh Mrs. Mrs. Lamb over there will be helping me on that. So, uh, let's see. Uh, the colony agreements. We have two colony agreements. The North Harlem, um, you can jump in if you want, but basically I spoke with William Holer and, uh, he had to touch base with Darlene at some point. The plan was to uh they were going to go a different route next year, but it sounds like that might not
028pan out. Uh they're struggling to get some answers. Has the ability to do one more year of A and B. They had a three-year cycle, so they have one more year of A and B. So East Multal would like to hold what they're doing till next year. Um, William's been busy this week, so he hasn't got back to me because we were going to try to have So, he still needs to touch base with you. You know, they're they're doing all kinds of stuff, but we were going to try to have a meeting this week and kind of hash that out. We probably have to be at next month's meeting. So, so the North Harlem uh one is on hold. Uh the the Loring Colony one uh is just on hold until we approve our
029teacher. and it sounds like we're on track with getting that person approved uh on the other side of things. So, that's looking up. So, that should be easily done next month. Uh for August 11th inservice, I did u secure a speaker. Um John Paricone is a speaker author that I've utilized in previous situations. Uh he will be coming in and talking about uh developing a phil philosophical identity. He is the author of Zen and the art of public school teaching. Um I did uh also secure a copy of uh that book for all staff. Um and I did invite several districts. Uh Seiko is joining us for that. Uh and they also are going to get some books secured. So they're going to be doing the same thing we are. Um last item was the
030bus fire, but um Carter kind of covered all that. Any questions? Thank you. Thank you, Cece. Okay, moving on to action items. Approve the salary scale for non-schedle B positions and other substitutes. Heather. Yeah. So, this is this is the list of all of the what I call other stipened positions um that are in the system that the I would just like the board to have knowledge of and look at and agree that this is what you want um to pay the individuals that we hire for these types of positions. I think that the activity bus driver the transportation committee wanted to increase to 18. Okay. And that is for drive time and wait time. Okay. So we can amend that now, right, Heather? Mhm. Yeah, that could be part of the motion. Okay. And
031I'd like can we remove the summer weight room or Okay. And then it's totally up to you. Okay. You can um remove it or you can say that it's um negotiable. Negotiable. Okay. Hm. That's it. I think so. Okay. So, make a motion to remove summer wait room and increase activity bus driver to 18. Yes. And approve all other and then approve the all other stipens positions as is. Okay. Okay. So, I have a motion from Jessica. Do you want me to wait for a second? Yes, I can go. Okay. All right. I have a motion from Jessica. I have a second from Katie Brown. Do you have any other board or public input? Hearing none. All those in favor signify by saying I. I. All oppose. Same sign. Motion carries. You guys were a
032little quiet down there. Did you say it? I usually hear it loud and clear. Actually, I don't know if I did, but I Okay, thank you. scrolling four obviously, right? Okay. All right. Number two, canvas the May 6, 2025 election results and election certification. No, Lenel, thanks for doing our election for us. You're welcome. Yeah, thank thank God. Heather is the most appreciative. Obviously, you are welcome. Um, so I sent the oath I believe is the first thing in your packet. We had four judges and then staff my staff in my office and myself that worked the election. We started opening at one. Everything went really smoothly. Um open all ballots, sorted everything. They started tallying. Um we did two groups. We had one batch of everything that came in before election day and then
033we save everything that comes in election day to do after 8 8:00 p.m. So there's a significant amount of ballots or you know a good amount of ballots so that everything's kept as um so that would be the second batch in your packet. Um but everything is on those tally sheets. Then we did have a group of what we call the rejected ballots, which would be ones that came back without signatures or with mismatch signatures, and they become provisional after election day, and they have until 5:00 p.m. the day after the election to come in and clear those up. We did have one individual come in and clear that clear that one of them up. So, that's why we ended up with one provisional ballot. I could not count that until the Monday after the
034election at 3 p.m. So at 3:00 p.m. on Monday, we did count that last ballot and add that to your totals. And I believe I sent that and the tally sheets to you as well. So does anybody have any questions on that? A lot of work. Yeah, this is a lot of work. What's the motion that needs to be made here? Um so the motion that um needs to be made is that we have um we approve the canvas of the votes and um and then we have a declaration of results that needs to be published or you know for OPI essentially. Okay. Approve the canvas of votes and what and sign the declaration of results. But you only need one motion. Yes. Okay. Do I have a motion? I u make a motion to
035approve the votes and sign the declaration results. I have a motion from Katie Brown. Do I have a second? I have a second from Jessica Boiler. Any other board or public input? Hearing none. All those in favor signify by saying I. I. Same sign. The motion carries. Thank you again. Okay. Now we will do the swearing in of Jessica Oiler and we have to vote to appoint her first. What do we have to Heather? I think to appoint Heather first. I didn't bring a pant with me. Do we vote to Do we need to make a vote to appoint Heather first and then swear her? Yeah, we can swear her shoes are Yep. Okay. Do you have the papers for me? Yes, ma'am. Okay. Darling, don't trip. Don't trip. Okay. I might have so many
036words. Go back. Stand up. Right. I know I'm getting old. So, raise your right hand, please. I do solemnly swear I do solemnly swear that I will support, protect, and defend I will support, protect, and defend the Constitution of the United States the Constitution of the State of Montana the Constitution of the State of Montana and that I will discharge my duties and that I will discharge my duties of my office with fidelity. So help me God. with my office of idity. So help me God. You have that memorized, darling. You were staring at me. You were just staring at me the whole time. Okay. So, you have to sign here. Okay. And then you have to date 14. So, the 14th day of May 25. Then you have to print your name. Getting pretty
037good at this. Okay, now I have to sign it. I don't know if it's funny yet because it's kind of true. Sign that. What if I don't? You're good. Voted on it. So So you should I'll take my pen. Oh, you got one more. Okay. So, we need a um motion to appoint Heather as district clerk, too. I make a motion to appoint Heather Nolles as district clerk. I have a motion from Jessica. Do I have a second? Second. I have a second from Kyle. Do you have any other board or public input? Hearing none, all those in favor signify by saying I. I. I. All oppose and sign. Motion carries. And now we'll swear in Heather. Okay. Raise your right hand. I do solemnly swear I do solemnly swear that I will support, protect,
038and defend that I will support, protect, and defend the Constitution of the United States the Constitution of the United States and the Constitution of the State of Montana and the Constitution of the State of Montana. And that I will discharge the duties of my office and that I will discharge the duties of my office with fidelity. So help me God. with fidelity. So help me God. Okay. Very good. Welcome aboard. Thanks, Jess. Maybe Heather for you. There you go. Thank you. Thank you very much. Yes. Careful of the cords, darling. Okay, action items. So, uh, four and five were removed from the agenda. So we are on action item number six. Uh item number six, uh Kelsey Baker actually we already approved last month. So okay, we'll just remove her from the list. But other
039than that, it's Jake Norby for summer wait room and Riley mix for summer applic. Okay. So motion removing Kelsey Baker from the list. Yeah. I make a motion to approve the 2425 contracts with removing Kelsey Baker from the list. Okay, I have a motion from Katie Brown. Do I have a second? Second. Second from Jessica Oiler. Any other board of public input? Hearing none. All those in favor signify by saying I. I. All oppose. Same sign. Motion carries. 2526 contracts. Uh let's see. You have a list of non-union heads, but you have to take the alphabet. Yeah. Yep. Okay. But wait and then we have speech pathologist all together and then it's speech pathologist, occupational therapist, psychologist and the um they come up lowering colony. Yes. So you have the uh non-un head list. You
040have Marian World for speech pathology. You have Phillips County Hospital for Occupational therapy which they're still searching for someone. Ivon Garfield for psychologist and Carl Ryan Mer for the um Lauren column. All right. So, I make a motion to approve the list but removing Mr. BS since he has a three-year contract, but he's still coming back and removing transportation. Okay. I have a motion from Jessica. Do I have a second? [Music] So, we didn't have to. You said the other three already. Yep. Remove the three. Okay. Okay. Okay. Second. I have a second from Katie Brown. Do I have any other board or public input? Hearing none. All those in favor signify by saying I. I. All oppose. Same sign. Motion carries. out of district student attendance agreements. Agreement one, two, one, one. I know
041you should. Um, so we have a um student out of district student attendance agreement from Glasgow that I've attached for you guys to uh review and we'll go ahead and uh I'll have you sign it if you guys have you sign it if you approve it. And the tuition thing will take you'll have to do the tuition thing. They'll have to pay you guys the tuition. No, we have to pay. Oh, you have to pay them. Yeah. Going to Yeah. No residents in Malta. Yes. Are they coming to Malta or No, it's a resident of Malta going to Glasgow. I'll have to pay them. Yeah. Because Yes. We have decided as a group with all the clerks and superintendent myself we are not paying tuition within our county breaking the law they come after me
042they're coming after me but because I think it's stupid and somebody everybody agreed with me but when it crosses county lines oh we then need to the crossing of the county lines makes a whole different ball game so when it crosses over into a different county like Turner. Yeah. But it's up to Turner to send us the agreement. It is up to Turner. If she doesn't send us the agreement, then you don't have to worry about I don't have to worry about it. Then you don't have to worry about it. So yeah, every school but Whitewater has some of those issues crossing the county lines. Glasco certainly because of what's the little luster luster likes they get a lot of kids from everywhere they want that money and so that county makes sure they do
043the tuition and so when it crosses county lines we don't have a choice but we can and we'll have a meeting in August again with all the clerks of the superintendent and rehash that issue to see if that's what we want to do again. Okay. So, we have our out of district agreement. Do I have a motion? I make a motion to approve the out of district agreement. I have a motion from Jessica. Do I have a second? Second. I have a second from Kyle. Do I have any of the board public input? Hearing none. All those in favor signify by saying I. I. I. All oppose. Same sign. I just said it late. I Yeah. Okay. Yeah. Motion carries. All right. Appoint a district transportation representative. Steve has been the one in the past.
044That that meeting will be mid July somewhere when when all the superintendent send me some dates and then we'll see which one works for all of us. I never go anywhere. No, you're going camping. No, you're camping every weekend. It's usually mid July where we try to have that where everybody comes and we go over bus routes. We need to make the appointment. I make the motion to appoint Steve BS as the representative on the county transportation committee. Okay. Um I have a motion from Jessica. Do I have a second? Second. I have a second from Katie Brown. Do I have any other board of public input? Hearing none. All those in favor signify by saying I. I all oppose. Same sign. Motion carries. Just takes my brain a second sometimes. It's all right. I'm
045waiting. Um action item number 10. Approve the 2526 preschool sped calendar. So you have a calendar attached. It is our existing calendar minus the first three days uh in August. So their start date would be August 18th and their end date would be May 14th. So minus the first week and minus the last week. Okay. And this is how it's been done for eons, I think. Okay. Make a motion to approve the preschool calendar. I have a motion from Jessica Oiler. Second. Have a second from Kyle. Do I have any other board or public input? Hearing none. All those in favor signify by saying I. I. I. All oppose. Same sign. Motion carries. I'm having a hard time and I my throat is really dry. My mouth moved, but nothing came out. All the excuses.
046All right. All right. Action item number 11, second reading of policy 1230. Um, this is the district clerk job description and the specific language provided by MTSBA in order to qualify for the stars act and it is signed now by the governor. Right. Yes. Okay. So, so we're just approved. Yeah. Yeah. We've had a first and second reading and this is the approval. I make a motion to approve the policy 1230. I have a motion from Jessica. Do I have a second down there? Second. A second from Katie Brown. Do you have any other board or public input? Hearing none. All those in favor signify by saying I. I. All oppose same sign. Motion carries. Okay. Action item number 12, technology purchases. Evan. Yeah. So, like I said, uh there was $15,000 that was allocated
047for Chromebooks. Uh gave that number to our supplier and he came back and said that we can get 45 new Chromebooks for that money for 15165. And then for two staff or for three staff desktop computers, two additional student desktop computers, and 10 high performance uh multimedia esports computers. You're looking at uh 94.95. And that's from Dell. And I told Dell specifically what I want in these computers because I know what kind of workload they're going to handle and try to try and get the newest technology, the biggest bang for a buck as possible. These are still considered entry level high performance computers because they don't have like very top I mean they're they're good components but they're not like the the most expensive component cuz the if you want to be like a professional
048video editor you're not operating on a computer that costs less than $2,000. You're operating on a computer that's around $15,000. So, so thankfully we don't need to do that. Yeah. And then we need approximately 10 of them. So unless you spend $40,000. Okay. So does that um No. So So what I what I put on here was a little snippet to give you an idea of where we are. So right now our cash balance is the number up at the top right hand corner. And then we have the Chromebooks. And the reason I'm showing you this is because if the -ate program goes forward, we can do both of these things. The the point is is that we need to purchase these new computers now so that they can be well, I mean with next
049year's money or even this year's money actually so that they can be installed over the summer so that they're ready for the fall. We need them for the fall. We can't we can't wait. Shaylee Slamin has has um studied how to teach Adobe Premiere. Yeah. And Adobe Premiere is a very computer intense program. And she tried running it on these computers that currently have which are unfortunately pre-owned computers off of Amazon and you can barely do anything in it. So she reverted back to using a simpler program called CyberLink. But it's just nobody uses Cyber Link in the prof professional video environment. You want to be you want to learn if if you're going to be a professional photo editor, you're going to use Adobe Photoshop. If you want to be a professional video editor,
050you want to use Adobe Premiere. So that's you have to have a more powerful computer to accomplish that. and this should be able to accomplish that for them. Um, if you want to Yeah. In terms of like video resolution, there's like 1080p and 4K. If you wanted to edit 4K video, you need like a really highp like I said $15,000. But if you dial back the resolution, you can still be able to work with like 720 1080p video and it makes it easier to edit with. So, but so Evan, just to clarify, you're asking for approval of the 15,000 of Chromebook and the 25,000 of the desktop computers in the multimedia room. Yes. So, I I would I will call it 26,000. I there was the the previous I number I gave to Heather was
05126,000 but there's one computer that I forgot to take off of there which reduces it by 1200. I think we could say up to 26,000 or just to make sure that we're covered. Okay. Can we say in total like 41 then? Yes. Okay. Yes. Okay. So the 15 is not part of the 24 separate total of 41,000. Thank you. So no more than or up to 41,000. So be up to 41,000 for Chromebooks and computers. Yes. And then the other important thing is that um we you guys need to be aware of is that if the rate program does go through, there will be a period of time where the general fund will carry that deficit because we're moving faster on purchasing computers than we had originally planned. And so there'll be about a $15,000
052deficit that we'll hold in the general fund for the e-rape program until we get the rebate back, right? Um at which point and and we will get that back. That's what the whole thing is about, right? But um you guys need to be aware of that. There will be better planning on my part now that I understand. So welline. Yeah. And we we really want to get to a place where it's just automatic. We're buying 10 laptops a year. We're buying x number of Chromebooks a year. And it's just it is just being replenished and the old stuff's going off the back, you know, so we're not getting into these technology deficits. Okay. All right. I make a motion to purchase Chromebooks and Dell computers for up to 41,000. Mhm. Okay, I have a motion
053from Jessica. Do I have a second? Second. Have a second from Katie Brown. Do I have any other board or public input? Hearing none. All those in favor signify by saying I. I. All oppose. Same sign. Motion carries. Action item number 13, auditor contract. Yep. So, this is the new contract with uh Ripley. It's a two-year contract. So they'll do our fiscal year 25 and fiscal year 26 um contract. I did attach that for you guys uh to take a look at it. Um they there's the um codicile there that says if we require a federal single audit the fee would increase by x amount. The threshold for that audit is that we re we we receive $750,000 of federal funding. And the reason we had that in the past is because of ESSER. Now
054Esther's gone away. I don't anticipate that we're going to receive more than 750,000 unless I become an amazing grant writer. Get all I'm working it. But um that's so I I would say that our uh audit would not include that fee, but of course it's included in the contract that you guys would sign. Okay. And a couple things to note there. It's a $750,000 threshold for the fiscal year 25 audit, but it's a $1 million threshold for the fiscal year. Glad did change your Yeah. And then the other thing to note is that if we are part of a single audit, it's um charged per major program and that's a calculation that an auditor does. So it's not necessarily the 29,000 plus a flat 4750. If the auditors identify three major programs, you take that
055fee and multiply it by three plus the main fee. So, and they would all total up to 750,000, right? Yeah. And it's 750,000 per program. It's a total of 750,000. Yes. Per federal program. And it's by based on expenditures, not necessarily money received. It's money spent. Okay. So, it's unlikely that we'll need a um single audit for fiscal year 25 and it's even more unlikely that we'll need it for the next year because that threshold goes up to a million dollars instead of 750. Okay, it's making sense now. Yeah. So, essentially um what we need is a a motion to approve the um contract and then we can go ahead and have the board sign it. Okay. I make a motion to approve the 2526 out of your contract and second. I have a motion
056from Katie Brown and a second from Jessica Oiler. Do you have any other board or public input? Hearing none. All those in favor signify by saying I. I. All opposed. Seems I motion carries. Uh egenuity information only. uh to save us a little bit of money, we're we're uh contemplating well I think we will uh no longer be part of that multi-dist agreement with co with the uh the co-op I guess is what it's called um for egeneuity um and we would take that on in house so could potentially save us [Music] some information only um action item number 15 the Tyler contract for fiscal year 26. Heather, sorry. Um, so this is actually an action program that Heather uses for correct. It's an action item. Um, so this is our our fiscal year 26
057Tyler contract. That's our ERP system for the school. Um, which is our enterprise system. That's where all the finances and all that kind of stuff are kept. Um, so the general contract is $14,000. That's the annual cost. I'm also asking if you guys would consider um adding what's called the cloud expansion, which puts us essentially on the cloud instead of um on their server somewhere. So right now it's not on our servers. It's sitting on their servers and so I can access it from any computer from anywhere, but it's not on the cloud. And they've made a a lot of improvements to the cloud version that they're not going to make to the server version. And some of those are things like I could post uh paychecks. So, right now when people do direct deposit
058paychecks, I have to print out 85 pieces of paper. Jana folds them up very nicely and puts them in an envelope and has to send them to all the employees. There's no way for them to access them electronically. So, we could instead post them electronically and then they could go and have access to those whenever they needed them. That's another thing. If somebody's applying for a loan or something like that, they have to get in touch with me and say, "I need copies." if they don't happen to have them, I need copies of my last three paychecks or, you know, and so then I have to print them out and then we have to fold them up next day and put in an envelope. The other thing is is that we could print their W2.
059We could also produce their W2s electronically and post them. So again, right now we mail those. Um, so put them in an envelope and mail them. This way they would be able to access them electronically and again they could access that whenever they wanted to. There's uh so those are kind of the two big ones, but there's some other um upgrades and things that they've made on there that are that are really would be really nice for us to be able to do uh some time card things and and stuff like that. Jenna and I are just looking for ways to work smarter, not harder. More efficiently. Yeah. Work more efficiently. and and then that frees us up to do more things like oh, I don't know, grant writing. So So there's the onetime fee.
060So there's a onetime fee of $6,700 and then after that the expansion package is $3,000 a year. So essentially it would put up our annual um our annual fee to about 20 17 or $18,000. So what does this come out of? It comes out of the general fund. Uh there's a line for uh business software. Okay. And right now we have budgeted the It is budgeted. Um well I actually have budgeted with the I have budgeted the expansion because I wanted to take into take it into consideration uh when I brought it to you. So it is budgeted obviously could be removed. We can always spend money someplace else. So I don't If you guys are like me, I think we're fine. I'm also very fine with that. So, it's up to you. And it
061would replace all of that that you're doing. You wouldn't do both. Obviously. Exactly. Yes. I wouldn't. No, I would not do both. Just making sure. Well, oh wait, no. Now, what's your question though? Would we still have to pay the 14,000 and the three every year? Yes. Yeah. Okay. Yes. I was talking about her like they wouldn't they don't have to send out payments. Yeah. Yeah, I see. Yeah. Mhm. Um and then of course it also means that all of our stuff is held on the cloud. Um which is technically probably more secure. Half like 80% of our stuff is already held in the cloud anyway. Google stuff. So yeah. So, it's just at their server. Okay. I just modern businesses have that option and stuff as far as being able to look at their
062past uh payubs and stuff like that. And I found it really nice in previous companies that I had because come tax time, you need that stuff. So, we're probably a decade or more behind having that all the electronic system cuz I'm I'm personally saving mine just because I don't want to bother. So, yeah, it's I mean, we're we're functioning fine. I don't want you guys to think that like we're that we're not functioning fine. we are functioning fine and we could probably continue to function fine just like we're doing it um if we feel like this is money that we could spend somewhere else. I have you talked to any of the other like offices or anything that's like have switched like into the cloud. I have not and that's actually probably a really good
063suggestion Katie and um you know maybe I could do that and come back to you guys if you want to go forward that way. Okay. I I'm just curious to see if they like, "Yeah, we love this, but we need this without." I've only seen, you know, they're all almost all of the trainings that they're doing now, they're doing it on the cloud version. Okay. So, it's can be a little bit frustrating cuz they're showing like all this cool stuff and you're like, uh, yeah, can't do that. Can't do that. So, remind me, Heather, do you have to do a daily weekly backup on a jump drive of No. Uhuh. No, it's their it's all on their their server. Okay. But cloud based their servers would have I was just wondering how far back we
064were. Yeah. No, it's internetbased. So it's like um I mean I would say I it's not unreasonable to say that we're five to six years behind, right? Because most uh ERP systems have moved to the cloud, right? and that I'm I think there probably will come a time where they will force us, but maybe we wait until that time and it's a better deal, you know, because they're forcing us. So, I really appreciate everything you do and if we can make your job easier, I would like to do that. But if you guys want, it's a lot of money. Yeah, too. I would say time, paper, envelopes. Yeah. I I mean just the convenience for last year is a little bit more but after that the extra trees. Yeah. The setup is always the most
065expensive. Yeah. When you add up all of that ink. Yeah. And besides we get to bring some of our employees and drinking into the 20%. Here we go. You're not. Well, the last board meeting in March when you were talking about the insurance and being able to to get that stuff online, that's super nice to have that, too. Yeah. And that just having that ability with pay stuff just adds to that. So, and it doesn't just make it nicer for you, all of the employees. It's nicer for the employees as well. Yeah. They can self-s serve. They don't have to use me as a middleman. They can go in at 6:00 in the morning on payday and actually see the great stuff. Yeah. Right. Mhm. Do I have a motion? [Music] I don't I can't
066believe we ain't You guys ain't on the cloud already. I've been there for years. [Music] What flower are you talking about? Okay, Mr. Techie, I'm coming for All right, Kyle. I'm going to ask for a second time. Do I have a motion? I'll make the motion that we let Heather get the cloud. add the cloud expansion pack. Is that the words you're trying to use? Yeah, that was what I was saying. I knew it. Okay. So, I have a motion from Kyle. Do I have a second? Second. I have a second from Katie Brown. Do you have any other board of public input? Is all that on video so we can go back? Oh, yeah. It'll be posted tomorrow. Trying to get on YouTube. All right. All those in favor signify by saying I. I
067all oppose same sign. Motion carries. Thank you guys. Thank you. Thank you, Heather. All right. Uh number 16, request to move debt service stip to debt service cash to pay property taxes. Right. So, uh we have been paying the school portion of our property taxes out of debt service. Um debt service is created by funds left over from bonds. And so this has actually been money that you know we've been just using slowly slowly u for several years and um I did check and we are allowed to use debt service money to pay property taxes and so we have and I will say that Jane budgeted for us to do this like this was included in the budget that we presented to OPI for us to use this step um to to pay it out.
068So, just use up all the rest of the funds. Um, and uh, but I do need to get your approval to move that that money from the investment into cash uh, for us to use it. I make a motion to move debt service uh, balance to debt service cash. Is that the motion? Uh, debt service balance. Sorry. Okay. Have a motion from Katie Brown. Do I have a second? Second. I have a second from Jessica Oiler. Do I have any other board or public input? Hearing none. All those in favor signify by saying I. I. All oppose. Same sign. Carries. Okay. Number 10 or excuse me, number 17. I was going to say I'm trying to get out already. Okay. Uh, Malta Whitewater High School cross country co-op request. Suppose since Mr. Normy's here, I
069can just read the text message you sent. Um, it's pretty simple. Just a co-op with white just a co-op with Whitewater for cross cross country. It would add an athlete or two to our roster. Same as always, we'd foot the bill for the runner and all the associated costs. Whitewater has already approved it. It just needs approved by our board before we can submit the paperwork to MHSA for final approval. Jake, sorry he can't be here because of state golf. Was that we already cooperated them with football? For sure. I don't other wrestling. There we go. Like there's got to be one more. Yeah. So, yeah, the request is to co-op for cross country as well. Okay. I make a motion for Whitewater to co-op with Malda for high school cross country. A motion from
070Jessica Oiler. Do I have a second from Kyle? Do I have any other board of public input? Hearing none. All those in favor signify by saying I. I. I. All oppose. Same sign. Motion carries. Okay. We table number 18. And okay. Number 19. Information only sped file disposition. Yes. Um and so what this is is uh Marty has some files from 2014 to 2019. Um, and I attached the disposition information uh for you guys just to let you know that we're within the time frame that she's able to um disposition these files. I did stumble on uh today, just today, that in past practice, we have run a legal ad that says we're going to disposition these files and they're from these dates and parents who want to have an opportunity to come and copy
071the file or uh keep or um come and get the file or whatever, right? And so I would I will continue this practice. So, I told u Marty that we'll run a legal ad for a couple weeks and then after that she would be allowed to disposition the files. Make a quick note, Heather. Katie Marcus did just hop on. Katie Marcus just hopped on. I let her know we're at the end. But so on the motion, do you want us to add in that we'll run a legal ad or just There's no motion. This is information. Okay. I made a note about um Katie. Yeah. Thanks for cleaning house, Marty. No, it's just like random stuff like random files that were left that like it was there's a lot of stuff that I organized in
072my file cabinets cuz we do have to keep all the sped files for center mountainers and it's just like random one from 2014 a random one from 2015 but I know legally that you guys have to approve it. So yeah, I said thanks I said thanks for cleaning house. Yeah, sorry mill. She was talking to me about the library. Oh, sorry. But you're so welcome. Gang's doing the shred on June 2nd or 7th. 2nd. It's first week in June somewhere. I know. I'm I'm like we're waiting. Is it in June? I have the date on my work calendar. I can let you. Oh, I haven't we haven't seen it yet. They advertise it in the super shopper. June. June. Yeah. Okay. I've seen it somewhere. Maybe. Huh? I heard it on the radio. June 2nd.
073Shoot. That's not soon enough. It's okay. It's for for just the sped stuff, but all the other things you did, right? Well, we can do all those, but Jen and I were going to try and get to the storage unit, but we might have to get our own short. Well, I was going to say I'm sure you can get I'm sure you can get the phone number from the bank. No, I said we're going to go on the hottest day of the year for this. I'm staying with you. Detox. Okay. So, 19 was information only number 20. um transportation handbooks information only. So I attached them basically as we already reviewed them as a committee. I just wanted you all to see them before we approve them officially in June and get with me with
074any changes that you'd like to see or additions or subtractions. In I have I have the ones from the thing I didn't so I didn't open these ones online. Are they you edited those ones? So those are the edited after the committee's looked at it and now you just need the rest of the board to look at them. Yes. Okay. And yeah, the picture of the one is for I figured and you guys are good with how they are. Yeah, we went through them at the transportation meeting and everybody had suggestions at the end. So we wanted you guys to So this this is information only and then you want them approved at the June meeting with the other ones. Got it. Got it. Okay. Any other comments? Okay. Next regular school board meeting is
075Wednesday, June 11th. Right here. And Heather, you will be gone. Correct. Wednesday, June 11th. At your Mazb. Yes. I will be at Mazb. So, we need to think about who who will take notes. And who will run this? So, and who I more importantly who's going to bring us cookies? Well, Jana, I can work out all that stuff with her. Um, I can be here. So, Evan and do you um do you want me to talk to Jana about taking minutes or do you want to take minutes? Yes. I mean, and then by default, you'll always have a recording as well. So, we'll just try to make sure that those two speak up a little bit more. Love you. Sorry. Okay. All right. Next school board meeting, Wednesday, June 11th. Do I have a motion
076to adjurnn? Motion to adjurnn. I have a motion from Jessica, second from Kyle. All those in favor signify by saying I. I. I. All oppose, same sign. Motion carries. We are adjourned. Thank you.