001So, if we need a little break before we start or should we just get rolling? >> Maybe a just a few minutes. >> Yeah, let's take a few minute break and then we'll get rolling. >> Okay. >> After take a four minute break. Okay. drink. Does anyone need anything to drink? >> Oh, I run out. >> I do. >> I'll hand it through the computer. >> I'm going to get something. Water. Water. Water is always good. Tell me if you guys are ready for when you're ready. >> Okay, we will. Was that informative? >> Yeah, it always is. It's >> It's a lot. >> It is. >> It's good to get a refresher on it. >> It's kind of nice. It's kind of nice though. Like I was so thankful that she told told us
002the first time I went through that it takes about three years to totally understand this stuff. And It it does. I mean, the more you read it, the more you practice it, the more you start to understand it. >> Definitely. >> Okay, >> sounds like we're ready, Jan. Okay, let's call the meeting to order. 503, Pledge of Allegiance. >> I pledge algiance >> to the flag of the United States of America >> and to the republic for it >> for which it stands. >> One nation under God, indivisible, with liberty and justice for all. Okay. >> Approval of the minutes. >> Uh, this one I always forget what to say. Um, I don't have to specifically say the minutes, right? >> You could just say approval. >> Approval of the minutes. >> Simple as that.
003Pass the motion. Okay. Approval of the minutes. >> Well, I mean, you can motion for the minutes. >> Okay. Yeah. I make a motion to approve the minutes of last month's meeting on May 2025. >> I have a comment on the minutes. I don't know if you can hear me, Jan. >> Can Can you hear Danica? Jan, >> I I heard her say she may wanted a comment, right? >> Yes. >> Okay. Yes. Um, did we get the second first? >> We have a second. >> Okay. Tessa second it. >> Okay. >> Eden just seconded. >> Okay. So, okay. And so Danica wanted to comment. >> Yes. >> Okay. So on the minutes it shows a unanimous vote on all the motions. Um, however, it's very difficult to hear Hagglin and so a review of
004the video showed she did not vote for the outofd district students, the outofd district distance learning or the school calendar. So I suggest a correction to the vote record in the minutes to ensure accuracy in the public record. >> Okay. That was not listed on there that that we um postponed the out or no. Yeah, we postponed the auto district ones. That wasn't on that. No, it was I'm saying the the vote record showed it was unanimous, >> but it was not. Hagglin did not voice a vote on all three of those items. >> You mean you mean you couldn't hear her? >> No, her lips didn't even move. I'm saying I I reviewed the video. Yeah, >> we we heard her pass all the votes. >> Well, I guess you must be a ventriloquist.
005Your lips didn't move during the video. So, >> I'll keep that in mind. My last name is Hug. >> Okay. I I couldn't hear that. What is your last name? >> Hugan. >> Hugalan. Okay. >> Well, it's up to you guys. I mean, the video record shows that you didn't voice a vote. And so, if you want to go ahead and pass a unanimous vote, you can. It's up to you guys. >> So, >> I are you saying that she didn't second it? >> No, she didn't vote. >> After the first and second, then is everybody I every single one I made a motion and then she said and then we all Yeah. A second. Right. I know. Is that what you're saying? Did you hear her vote? >> So a second is not the
006same as a vote. And so I don't Yeah, I don't know if just went over this, but you also need to vote. Even if you've moved or if you've seconded, you also need to voice a vote on each item. >> So what should that sound like, John? >> So what what did she do wrong? >> Um you can do things differently. Uh, Jan, you could actually call each person to vote. Um, or people can vote at the same time when you ask for yays and then nays. Um, so there's different ways to clarify. I've been in districts with larger board members where the board chair calls each person for their vote. Um, so there is different ways the board chair could do the vote. >> Okay. We haven't >> seen it. That is that is
007so me saying that. So moved does not constitute a a vote. Is that what you're saying? If they second it. >> Yeah. So you need to call for the votes as board chair and you could do that in different ways. You could call on each person individually or you could call for everyone at the same time and then they either they need to say yay at the time and then call for n uh nay votes. >> So there is more than one way to do it correctly. That answers the question. >> So, have we been doing it correctly or not? >> So, how do we correct? >> No, you are doing it correctly. >> Yes. >> So, if we're doing it right, what is the issue? >> We vote on some of those things. There's
008just been apparently there were a couple that it wasn't there wasn't >> a vote >> that that >> didn't do the vote >> voice she seconded but then didn't voice at the time where Jan's asking for >> so so the way you've been doing it is correct so Jan has been calling for the vote after a move and a second and then everyone is saying I or nay. A except on those three items. Eden didn't say anything at all. That's what I'm saying. So, >> but she did is what I'm saying. So, we all sat at the table and heard her. >> So, you can't hear it there. So, Eden, >> as you were told last time, maybe try to project >> cuz apparently apparently that and Danica can't hear you. We can hear you,
009but they can't. >> Okay. Yeah, I heard I thought that I heard every time when I >> We all these three items. >> Um, can we just Can we just vote on them again right now? >> You don't need to. They They passed regardless. I All I'm trying to say is that on the minutes where it says unanimous vote is incorrect. That's all I'm trying to say. So Jan, my recommendation is for the new minutes for today's meeting that we make a note of um what Danica has said. >> Okay, >> that would be my >> Okay, let's make Okay. Well, let's make a note of that. And um but I recall as and Eden saying yes on everything. So Eden, if you just speak up a little bit more so we can get it
010on there, that'd be great. >> Okay. Let me get back to my um my agenda here. Okay. So, so the we approve the minutes with that uh >> we need to call for the vote for the approval of the >> Yeah. >> Okay. So, we need to call for the vote. Do you guys uh call to um approve the vote? >> Yeah, I make a motion to approve the minutes. So, >> on the on the minutes, do you guys approve the minutes? >> Yes. >> Okay. >> Second that. >> We already get a second. What's your vote? >> Just a yes. >> I mine's yes, too. So like a she >> so I need to say >> yes. >> Okay. >> So the minutes have been approved. >> Yes ma'am. >> Okay. Can we move
011on now? >> Yep. >> Yes ma'am. >> Okay. the approval of the expenditures and we had the payroll for 14 94521 claims of 12,23281 and is this activity is that the second month >> that's the balance of the activity account >> that's the balance of the activity account >> yeah so that's not spending that's the balance >> okay totally understand great okay uh you guys look at those expenditures and did uh do you have any questions on it or >> anything? >> Okay, I'll make I'll make a motion. Uh I'll make a motion to approve the payroll for 14,94521, the claims for 12,232 and 81, and the activities 14,4998. Okay. Was there a second? >> Second. >> Okay. And was there a vote? You guys want to vote to approve those? >> Yes. >> Okay.
012So moved. All righty. Was there any >> Should I have asked if there was any comment from the from the >> people in the audience for approval of expenditures? I wouldn't at that point do these would I? >> Um, you can. It's not technically required for consent items like this. It is required for other items under new and old business. >> That's what I thought. Okay, perfect. Okay. So, let's move on. Public presentations. >> There are none. >> Okay. Pools report. >> Well, we have finished the uh school year and uh ready to start a new one soon enough after we get through summer. Uh we had a great end of the year. Um had lots of field trips. The younger grades went to St. Mary's mission. Uh as well as Stevensville. Uh they went
013to the um soda fountain for the ice cream party. We went down to Hamilton for a nature hike. Uh the Lolo Creek WHED came out and did a fantastic lesson to grades two through eight um and actually were able the folks from the Forest Service and the Wershed actually pulled out all kinds of insects and actually on their website they actually shared some of the most they found in the creek in a long time right down at the ranch. So they were quite pleased with how healthy the creek is. um at least in in this stretch might be different if you went further downream like Lolo or something I don't know but great learning opportunity um all the middle schoolers went to Silverwood so we had a great day at Silverwood and um learning about
014the physics of roller coasters and I did more roller coasters than I've done in a while I know some of those new ones boy that go upside down really something um we had a great field and family barbecue. Have lots of folks here for the barbecue. And the barbecue worked better since Jan and I cleaned it out. >> That was helpful. >> Yep, that was helpful. So that was >> before we burned down the school. >> Yeah. So that was very helpful for this next time we used it. Uh we had a wonderful eighth grade graduation. Um and sent the kids off. Uh Danica had her ATV and the kids wrote up on that and then we had a beautiful ceremony. Um we had a great yearbook uh that uh Danica helped make and uh
015sent the kids home with that free of charge. Um so it was a great end of the year. Kind of lowkey on that last day we just kind of did cleaning and um finished things and then the kids had popsicles and got on the bus. It was a beautiful day outside. Uh And now we're looking towards all the planning uh for the next year. Um and we do have the calendar out. The first day of school next year will be August 28th uh with jump start days on August 26 and August 27th. So that's a chance for the younger kids to come and have time with their teacher getting back in the routine of things. Um, I have some uh updates on transportation a little bit. Um, mostly that I don't have uh any updates
016on external cameras. We still have not heard from the state from the attorney general. Um, I'm continuing to work with Beach Transportation on it, though. Um, the other thing I've been working with Beach Transportation on with the grant and adding three-year-olds, we're needing to get some car seats, school bus car seats. Um, working on getting car seats um for the three-year-olds. >> So, is that going to come up later in the meeting? >> Um >> the three-year-old. >> Yeah, >> that is the car seats are. >> Okay, fair enough. >> Uh so, yeah, just working on all that transportation piece and whatnot. >> Um out of district enrollment in our policy ends June 10th and another item is approving the out of district um enrollment. Um, one thing for the board to think about um
017for the next meeting if they would like um is amending policy 3141 which uh is out of district enrollment. Uh and one of the thoughts there a lot of the reasons we have a due date is because of class sizes um and not overloading classes and teachers with in-person students. Um with remote learning that's a little bit different. those factors don't play in that we're overloading teachers or classrooms or seats. Um so it might be worth looking on that policy to amend to allowing remote students to come in at a logical time. Um our company that's providing those services really needs it to be at a logical time before quarters. So not just starting any day. Uh, but we could do a policy that says they can start before each quarter. Um, and the company
018is fine with that. I'm fine with that for administrative purposes. Um, it certainly um doesn't affect class size or any of those other factors. Um, so just something to think about um that I probably will propose at the next meeting. >> Okay. Um, another thing to talk about, um, is planning summer board meetings. Um, I'm probably going to ask for a special board meeting to hire new staff. Um, I don't have any recommendations tonight. Um, so there will be a need for a special board meeting most likely for hirings. >> And that is what I've got for my work. Any questions? Any any questions at all regarding any of that >> as far as like cars and stuff? >> Okay. >> Oh, well, one question. >> Do you have like a >> Who's got the
019question? >> Um, Eden does. Oh, I >> does that. >> Will those be paid for with the grant receipt or a different fun? >> I'm not sure we're going to actually even have to pay for them. >> The bus company because they're specific for buses that you're getting them. >> Um, and it won't be a lot. >> Yeah. >> Um, but yeah, the grant has only certain things that you can purchase. >> Okay. >> Um, and it has to be literacy based. Okay. >> So, is the is the bus driver going to be strapping onto any further comment on those? >> Yep. There's another question. That's a good question. Um >> the parents maybe get on the bus and then >> depending on where the bus stop is. That's a possibility. Um probably our plan
020is to have staff ride at the beginning. The bus company says that most kids eventually are able to strap themselves in um after being taught. They're not like a complicated car seat, >> okay? >> Like your car. >> It's um how to describe it's more like a booster seat that has an extra harness that goes over. >> Okay. >> Um so it's a three-point harness. Um so it's a little bit different. Um but my plan is to have staff on if any of the three choose to ride with us, which might not be the case. I don't know that for sure yet. Um it'll probably be me or the secretary or the terra that rides and make sure that they can do it. >> Okay. >> Be a little bit of a learning curve for
021us too. >> Um I know MCPS has some car seats in some of their buses. >> Okay. >> So, um Okay. Anything further on those? >> Looks like >> Okay. Okay. General purpose. Any public input? >> Okay. >> Additions and acceptance of the agenda. Did we need to change anything or accept anything? >> Nope. >> Okay. Old business, the literacy grant. Do you want to update us on that? Yeah, I I will update with what I can. First, we got the grant, so yay us. Um, it definitely was competitive. Um, we are one of two schools in this county that received the grant. Um, so that's exciting. >> Who was the other one? >> Um, Albertton. >> No, they're mineral dismant. They're still like they're joint destruction. >> Yeah. So I think part of part
022of it is in Missoula, right? >> Yeah. This was just >> I think you were the only one that's truly Missoula County. We've got a bunch kind of on the one half Missoula County. A couple in Ravali did. Um there are a few um in western Montana. Um right now I'm waiting on more information. Uh we had some meetings scheduled that OPI canled. They are still trying to figure out things and don't have a lot of answers for us yet. One of the things in my meeting with the coordinator of the grant from OPI did say is that we're only going to get a tiny bit of money until October 1st. Um, which is huge, uh, because, um, the beginning of school is when you're actually needing to buy things and do teacher training and
023pay for a lot of things and we're only getting a tiny little bit because they're running on the federal fiscal year and they're saying they're not getting the money until October 1st. Um, so for Jessica and I, that was kind of um, >> makes it hard. Not great use, but not impossible. >> Yeah. >> Um, so what I'm doing is trying to work around that. So I'm trying to contact contractors and businesses and saying, "Well, can you actually bill me after October 1st and not put any dates before October 1st?" And Jessica and I are trying to see, okay, what can we pay with this um initial little chunk and whatnot. Um, so that's news that I had. Um we definitely are moving forward with hiring some more staff um to implement the literacy um
024components as well as the preschool components and those aspects. Um so right now we have um job postings for an additional teacher for elementary and a pareducator uh full-time. Um and then we have a counselor opening too which is not related to the literacy grant but we've got later on in the agenda we got two we have two resignations folks moving on to different things but we are keeping our core teaching staff and then adding more. Um so that's exciting. Um I'll have more information as I start meeting with OPI and they start having their information. Um but we are definitely looking um at getting some coaching for the teachers which is part of the grant uh as well as professional development around reading and literacy as well as supplemental materials. The curriculum by an
025OPI actually part of the grant is they actually want to help us with buying and adopting a new literacy and English curriculum. So that actually will have to happen the next year. Um so I'll have more information about that once OPI gives me more information. Um, so I'm >> wait we won't be able to buy any any curriculum until then. >> Yeah, we're going to supplement a few things, but we're not going to be able to adopt a new curriculum until the next school year. And that's actually part of the grant and what OPI wants. Um, there definitely is some stipulations with the grant. Um, but we certainly needed the money. Um, and it's a lot of money, so it'll still be worth it. >> So the grant money though, it will eventually run out.
026>> Okay. >> Yes. >> So then the teachers that we hire on, is there going to be an issue? >> There could be in four years. So the grant is for four years. It floats us for quite a while, but if we don't get our student numbers out um or run levies and whatnot, there could be difficulties in four years. Um but we've got that long to figure it out. >> Okay. >> Um and there's other aspects like providing remote learning. Um and I'm excited to talk about um numbers for students and whatnot are looking higher um for the next year. Um so I'm hopeful and optimistic, but yeah, four years um there could be decisions that have to be made if enrollment doesn't. Is that something that you're able to notify teachers about if
027you hire them on under that fund? >> Um, >> I can hear that question. >> Yeah, I'll repeat it. Um, is that a is there a way to notify the teachers if you're hiring them under uh a grant >> uh that it could be a limited funding. Um, so I've done that many times with one-year grants. Um, I wasn't planning on doing that with this grant because not all grant funding. Um it's also about student numbers and whatnot. Um but I have done that many times. It's like this is a one-year position. >> Um but with having four years, um that's to me seems like a long time. >> Okay. >> But I certainly am having conversations with all the staff about the grant and that it's four years. >> What What uh grade levels
028are you hiring for? Do you know? Do you know? >> It'll most likely be first and second, but it really depends on the numbers. >> Okay. >> But yeah, first and second. There's certainly more younger kids than older kids. >> So, was the question which teacher were you looking to hire? Was that your question? Uh >> Tessa? >> Yeah. What grade level? >> Okay. >> Lower. It's lower like maybe first or second. Um and second. >> Okay. So, that's what I've got on the grant. Um, I'll have hopefully lots more information as we go through this and OPI gives us more information. >> Was there any other questions at all on that literacy grant? >> Like, no. >> Okay. Classified staff 2526. >> Yeah. So, we tabled this um and didn't hire classified staff at
029the last meeting because we were waiting to find out um about the grant and whatnot. Um but moving forward, we know we have the grant. Um and we actually uh had one resignation that comes up in the new business. Um but we have uh two staff uh that we would like uh to offer positions to that are classified and that is our secretary our educator and our custodian. >> Okay. Okay. >> And the new contract, >> Secretary, >> I was just going to say the new contract would give them each a 5% increase. >> Okay. Any discussion on that? regarding so that was secretary and the custodian. >> Is it pretty standard to give a 5% increase every few years or a raise every year? Is that >> Yeah. So it's >> ideally >> it's
030customary to give an inflation raise between like three and 5%. That's pretty standard. Um hopefully >> So that's a cost of living increase. >> Yeah. >> Okay. Well, the way I figured it this year is with the increases the certified staff teaching staff got, they averaged out, funny enough, to exactly 5%. So, I was like, that seems like a solid number >> to just flow through to everybody else. >> Okay, I'm okay with that. >> Okay. And we've got the funds to make that happen. >> Yep. >> Okay. Does somebody want to make a motion to uh accept the classified staff? >> I can. Uh I make a motion to accept the 5% increase um for the classified staff 2526. >> Second that. >> Let's add a little and rehire the custodian and secretary for
031the 2526. and to rehire um the secretary perah and the custodian for the 2526 square as well. >> I second that. >> Okay. Was there any discussion from from the anybody else? Danica, did you have any discussion on that? >> Or anybody else that might be there that I'm not seeing? >> Nope. I think we're good. >> Okay. So, let's call a vote. All in favor say I. I. I opposed. Okay. So moved. Okay. Out of district student. >> Yeah. So I broke this out. We have I'll just tell you the numbers and I'll walk this back. Um, so what I've done is I have updated the list of out of district students. I've highlighted the ones to approve tonight. Um, so we have three three-year-olds and although they don't count into A and B,
032they're all out of district. So I'd like um the board to approve them. Um, and then we have a fifth grader, a seventh grader, and an eighth grader that are all in person. Um, so the three three-year-olds and the three um other students are all in person. And then I'd like a second motion for the out of district distance learning out of district kids. And there's five of those um from the districts of MCPS and LO. >> And when you're saying distance, >> those are remote. >> And that means Harmon. >> Okay. So yeah, >> they need to >> they would provide the educational services. >> Okay. So do we do not have to pay anything on the three-year-olds though? >> Um we do not have to to pay anything. Um no, we're actually using
033the grant money to fund part of the teacher salary for that. Um and then all the other kids we will get A and B from the state for. Um and then the remote kids part of that A and B um we will pay harmony a fee to provide the educational services for those students. >> Okay. >> I have a question with the three-year-olds. >> All right. Was there any further uh questions or discussion on that? >> We we do have a question. Okay. >> So, if we have these three-year-olds come to the school, how does that work? How is it going to look with the teachers? How how many is because they are a lot of work? So, is it going to be three and four year olds for one teacher? And if so, how
034many? >> Yep. Um, so the three-year-olds, there's only the three right now. Um, unless we have something that is strictly, most are going to come half day. >> Um, but there's I gave the options parents to be full day because of the transportation difficulties. >> Okay. >> Um so then we are going to have a teacher that's doing the preschool, Mrs. Bishop, and she's quite excited about that. Um and she um will have them and we're going to have some par support as well. Okay. >> Um so that's why we're actually continuing and actually adding the parah into a full-time position. who was part time um this last school year um to be able to give her to support and be able to break the kids into careers. >> Okay. >> Yeah. And that we're
035going to structure the day a little bit. >> I can't deal with it. >> We're going to structure the day a little bit differently uh with like a rest time um for the three and four year olds after lunch or full day and whatnot. And so there's the option of five days a week, full days, five days, or five days a week, probably till noon or something. >> Okay. Okay. >> Okay. Was there any other further discussion on that? >> Okay. >> Should we uh Is there am I hearing somebody talk and ask a question? >> No. No questions. Okay. So, um, somebody want to make a motion to accept that? >> And, and we could do it differently. I mean, you could do the three-year-olds separately than the other kids, or you could group
036the in person together and then do the remote separately. >> Yeah, let's let's do the uh out of yeah, the three-year-olds and the fifth, seventh, and eighth. If somebody wants to make a motion to accept those students. >> I move to accept the inerson students the 20 256 school year. >> You don't have to. >> Oh, okay. >> Okay. Did we have a second on that? >> I second. >> Okay. Any other further comment discussion? Okay, let's call the vote. All in favor of say I. >> I. So move. >> Okay. Now the out of district remote learners. >> Yeah. And I'd like to >> Yeah. I'm going to give a little bit of background about this. Um I via talked a little bit about this. Um, a bunch of us have been working on
037getting clarification from OPI for a while now, particularly Corvalis school district, the superintendent I know there, but also be advocating on our behalf. Um, because OPI's been very unclear about out of district remote students. Um, so they issued a me a memo and uh be interpreted that um and I've worked with her on this to make sure I didn't want to bring uh out of district remote students to the board and then us not get paid money for them. Um I don't want to take a loss for the district. Um but working with BIA and working with the state superintendent um and other districts um we are confident at this point that we will get A and B if the other district does not have a remote program. Um so the one thing that I've
038been working on is making sure that those districts don't have and lo I've talked to their administration. They have no plans at this time to have a remote program. We've checked with MCPS and they have no remote learning for elementary uh students. It's only high school that they do remote for. Um so we're confident uh that it'll work for these districts. Um we just have to be careful making sure that we don't ever approve um a student from like Stevensville where they do have remote learning um or or districts. So we have to do our homework uh on that. Um and we'll I'll keep working with BIA and others to make sure the law doesn't change at any point or whatnot um to make sure we are collecting the A and B otherwise um it
039just wouldn't be beneficial for the district to accept out of district students for this program. >> Um in district is completely separate. Is there is there any way that these districts on super short notice or no notice at all could adopt the distance learning during the school year and they would kind of a little bit >> you know there is a chance they could >> um I would make a case that we had no knowledge that they were going to do this because I have no knowledge. >> Um and I would fight that. Um, and if I had to, I'd use our lawyer to fight that. Um, but I also, um, have no problem calling Susie or the governor, um, and saying, you know, you can't do stuff like that. You can't change things midstream.
040Um, the district has made this, um, commitment and whatnot. Um, but I I wouldn't rule out anything. Certainly, yeah, they could adopt things um this year, but I have no I've checked with both districts at this time. Neither has any plans to have remote programs. But we certainly if that happens um I'll keep you updated and um >> we'll go from there. But it is I mean five students is actually a lot of A and B money for the district. >> Oh yeah. >> How did they how did you end up recruiting them? Yeah. So, um I worked with Harmony to recruit them. So, I actually went the last board meeting actually I rushed out of here because I was going to an event at the Southgate Mall with Harmony uh where they invited families.
041Um and then I've connected with families since then. Um and I do think we may be able to get some more remote learners, which is why I think it might be worth looking at um updating that policy to allow people to come in at the because um there's certainly people that would like to do remote learning um that uh would like those um services out there. >> Sounds good. >> So would we just update Well, we can take care of that next meeting but yeah to where we can change it. Okay. So, uh, is there any other discussion on these five students for the remote learners before we, uh, make a motion? >> Okay. Somebody want to make a motion on that? >> Didn't we already make a motion? Not for the distance, not for
042the remote. >> I make a motion to approve the distance learning students for the 2025 2026 school year. >> I second. >> Okay. Okay. And any other discussion? Okay. Let's have the vote. All in favor of say I. >> I. I. >> I. >> So moved. I do have some exciting news with the distance learners and a few students um there are um about four that we're not certain might be moving or whatnot, but that's putting us at 39 students. >> Oh, >> that's cool. >> Yeah. So, we we are up >> we're increasing. We're we're moving forward. So, that's cool. >> Yeah. >> Okay. Facility maintenance projects. Yes, I've got lots to discuss here. >> I'm going to pass out kind of a sheet I made with quotes and whatnot, but um I've been
043working with contractors to try to get numbers, particularly with the door project. Um this has been one I've been working on for a whole year now. Um And as you probably know, if you've had to hire contractors for your house, it can be difficult to get quotes and whatnot. Um, but I've got some good ones and some very different numbers. So, I'm going to start with the doors and then I'll talk about the other projects. Um, so for the doors, I got quotes from three separate companies. Um, the first one, Dale and Jax, is a commercial door and window installer out of Billings. Um, and they came in the highest. So, doors. Uh $44,950. Um the next Jo uh Jackson Contracting is the main school contractor for the state. Um they have built most of
044the schools in this area uh including the new Lolo school. Um they've built hundreds of schools and done remodels and whatnot. Um so they're very respected firm. Um, and they came in at five doors at 32,652. And we're also going to need to do some repairs as well. So, $2,000 for that. >> So, an additional 2,000 for repairs. >> Yeah. And it probably would have been about the same from Dale and Jack. I just didn't add that because it was the the highest quote. >> Um Okay. >> And then, um, there's a gentleman who actually used to work Jackson Contracting, who now has his own company called Maverick Development LLC. Um, and I had him give us a quote and he came in quite a bit lower. Um, so he came in five doors, $19,200
045plus $3,000 in repairs and willing to do three more doors for $11,820. Um, >> yeah. So definitely a lower there's a big difference between all three of those bids. Um so I'm glad I got multiple bids. Um I have checked all these companies are insured. Um making sure you know they're not fly by night organizations as well as one can checking their insurance credentials um and licensing um that they are all licensed contractors. Uh the other part of this bill is we're going to have to pay money to redo the fob systems for the doors that are affected. Um and >> and that's not included in the 3000 or the 2000. >> No, another company will have to do that. Um so I've talked to a com a couple of companies including the security system
046we use now and I'm estimating about $3,000 for that. Um and I'll keep working on that end of it. Um, but just be known that work will have to be done with um, in this case, if we do uh, the five doors, two of them are going to have to have new fob systems. I've talked to the companies about updating the whole fob system because it's very antique. And if it's actually cheaper or compared about the same to just update the whole system, um, I'll go that direction. Um, but definitely that will be part of a cost that the contractor doesn't do. >> Is the fog system something that's required for security or is this kind of like a like the cherry on top just something nice to have around? >> Yeah, good question. I
047wouldn't say cherry on top because it's pretty standard now. Yeah. >> But not required. >> Um, part of it is we already have it. >> Um, so it's a matter of um keeping it updated and whatnot. Um, it's nice. >> Yeah. >> Um, but not a requirement but pretty standard. I'd say most public buildings have announced that the key system >> easier than keys. >> So, for the Maverick development, if you just if you did went with them, you got 3,000 in repairs. Um, how do I word this? Um, or you can get doors and not need the repairs or is that on top of it? Does that make sense? >> Um, yeah. So, that's on top of >> So, we have a lot of doors. >> Um, well, you would No. >> Okay. >>
048We do have a lot of doors. Um, you wouldn't need the repairs if we got the additional doors. >> Okay. >> The 3,000 would go away. >> Okay. That's all. >> Did I hear that? The 3,000 wouldn't be included >> if you got >> if we got the other three. if we got the other >> if I got the other three. So, I've put three options down here. Um, one of jumping ahead is we have more projects. Um, and Jan and I have been working on the fencing as well. Um, and we have a we have a proposal for that, too. I really don't want to spend all of our building reserve this summer in case something bad happens like an HVAC or heater goes out or or something >> approximately that much is what
049we have this year. >> So I don't want to spend it all but I do want to update as much as we can. Um, so my recommendation knowing we have these other projects we're going to talk about is to go with option um number one uh with Maverick Development LLC uh which would be $25,200 and then look at the next summer updating some more doors the next summer. >> Did I write >> and that would that would give us eight doors then? Uh, so that'll give us five new doors and repairs. >> Five new doors and repairs. Okay. >> Um, so that's my recommendation, but um, I'll go to the other stuff and then we can go back to motions and voting. Um, because I want you to have the whole picture. >> Okay. >>
050Um, something else the school really needs is a washer and dryer. Currently, we've never had one. Um, and that is kind of limiting. Um, you know, most business in homes want a washer and dryer to be able to do laundry. Our custodian can't do any of the rags or towels or any of that. Um if a kid has an accident, we just have to send it home and change them in new clothes. Um it'd be really beneficial um right now. Um the school laundry machine is Mr. Martin's home washer and dryer. Um which just isn't real convenient. I mean for me to take it home and whatnot. I don't mind doing it, but it's just convenient. Um, the tricky part is there's never been a washer and dryer here, so we have to start fresh
051with the new plug in, the plumbing, the ventilation. Um, it's not just like getting a new unit. Um, so the plumbing, construction, and the labor. Um, $1,74950. Um, the electrical, um, I didn't like my first quote, um, was too high and I had another gentleman Um, and it's looking like it'll be a lot less than 2,000. >> Um, it looking like half of that. So, I'm glad I got a second quote. Um, it was red flags that it just seemed too high. And then I've talked to Fred's Appliance. They're willing to give us um a discount as a school. So, um, for two units, and I get stacking units, um, that don't take up a lot of space, 1,600, um, for those stacking units. Um, so you're looking, you know, slightly above 5,000 for all
052of that work in the units. Um, and I know seems a little bit of a lot, but it's because we're starting with having that plumbing and stuff. >> Okay, >> so that's that project. Uh, the next one is, um, I've got quite a list of miscellaneous stuff that needs done. Um, so I've talked to our contractor that did the bathrooms last year. Um, and I've got a whole list. Um, one bathroom needs a new toilet. Um, some of the siding years ago came off the shed sheds and has rotted. Um, so I need that replaced. Um there's several spots that need fixed on other sightings around the building. Um we have a window that's broken in the old building that needs replaced. Um I was going to have them do uh put up the new
053rope on the flag pole. Um as well as put new um metal grates on this building. Mrs. Wilson has really wanted metal grates so the balls don't break her windows. She's worried that's going to happen. Um, and it could, especially if the kids if the kids really get into baseball, um, which they haven't been in a while, but if they did, that there's a way better possibility of that. So, they could fabricate, um, two large breaks just like building three has. Um, so I'd like approval to do um $4,000 of work this summer on all the miscellaneous um, items and repairs. And then our last one is the fence baiting and quote. Um, so we've got the new section of the fence built and we talked about doing like a work party for painting and
054whatnot. Uh, but the more Jen and I talked about it, how much work it will be to actually strip all that paint and whatnot, knowing that we have the increase in the building reserve from the state with that increase. Um, I wanted um us to talk about possibly having um the company that's came out and taken a look at that to do some of that work at least for part of the fence and maybe not having a work party for stripping and painting the fence. Um so Jan, I'll I'll let you talk a little bit about the fence thing now. >> Okay. Um so we have we went and looked at the walked around it and uh the first quote that um that Randall Construction had given me was 60 let's see $6,200 and that
055was for those three sides and that one the one side just 6320 and I think that one side just goes up to the parking lot there if I'm not mistaken yet. And with the new one with the new construction, he said he could do it for 6700 total. So, and that would be that would be buy and then buying another how many boards was it? 26 I think it was would be another $185. So, we're looking at 6,885. So, approximately $7,000 on that to do three sides. Now, if we just did the front side from that um tree kind of along the front all the way down to the um it would include our new section and down to the metal gate on the Oz. That one was 40. What was it? 4800 I think
056it was there. 4,800. >> So when you you say three sides and the the new fence, is that is that all of the fencing for the school or >> it wouldn't be the back? >> Okay. >> Yeah, we filled out some more. >> Um you've gotten multiple quotes from other contractors and stuff. Should we get another quote or >> see a friend? >> We we could get more quotes. I felt it was pretty reasonable. >> Okay. um for stripping and painting. >> Okay. >> Um >> Yeah, because I think the quotes that you had given us before were like tens of thousands. >> Oh, good lord. >> Yeah. >> Oh, that's right. >> Yeah. So, I did quotes for repairing and painting. Yeah. >> And you're looking like they were quoting like 50 grand. >>
057Okay. >> Yeah. And we really do need to replace them. So, if we were to do all of these summer projects, would we still have money in the reserve? >> If we went with option one with the doors. >> Okay. >> Um, I'll let Jessica chime in here now. >> So, we have one more year of our voted levy, which is 18,750. Um, right off the top of my head, I can't remember the exact number for the permissive levy, but it's right around 45,000. >> Um, We're looking at about $63,000, probably a little bit more than that if I had the exact numbers to work with. >> Okay. >> And I'm estimating this work if we went with option one and we went with three sides looking a little over 40 is what? >> Okay.
058>> So, so we've got I hear you say we've got about 60,000. So, if we went up to about 40,000 on all of this, that would leave us um 20,000 in reserve. Is that correct? >> Yeah. It would just roll over to next year. We would add to it. Yeah, >> that's what I'm thinking. And about 20,000 if a heater went out or anything like that, we'd be in decent shape. >> Okay. So, I guess the question is, do we want to do like the fence first off? And apparently, I mean, I think we do. Do we want to just do for the um for the aesthetic value as well as saving some of those posts and repairing some of the posts? And so, we had the po Jonah had the posts, we had the
0592x4s, and we still would need um 26 if we did all three sides. I can't exactly remember if we just did the front, but we're probably looking at about almost $5,000 if we just do the front. We're looking at 6700 if we do all three sides. >> And I guess we should note that we've talked to Jonah about helping with the repairs as well, and the ranch is willing to do that. >> Yes. So that would put us at about 41,000 if we did all three sides. >> Or we could cut that back and just do the front. >> We've got the money. Let's get it done. >> It's only It's only a couple thousand and we It still leaves us with a nice little >> chunk of change. >> And that's with the option
060one too for the doors. >> Yeah. Yeah. >> Okay. >> Or if we wanted to do more doors and it, you know, less fence, we could do that. Um, >> what was that, John? I didn't hear it all. >> Yeah. So, I said if we wanted to do more doors and less fence, we could. Um, but I think that we can do more doors next summer. >> Okay. >> We also know how this contractor does. >> Yeah. Okay. >> Okay. Do we need >> That's probably a good idea, too. >> So, um, >> okay. >> What any discussion you guys on any of this here? >> Was that 26 2x4s or 2x4s and posts for that? >> Two by 10 foot 2 by sixes. >> 2 by sixes. We have the two Yeah, we have
061the 2x4s and you guys have the posts. >> Okay, perfect. So, we would have to buy some boards to do three. Well, I don't think Let me see what that front was. How many boards are on the front? If we just did the front was uh >> Let's see. >> But I looked at Home Depot. It was like 18. >> Okay. >> Yeah. If we just did the front, we still need >> we needed 21. So, we'd only need a couple boards if we just did the front. >> Okay. Okay. So, do we want to do the the where was it at? Just 6,800 for the stripping and painting of and the boards. Do we want to just do all of that? >> Um, I need your approval to purchase, you know, whatever we decide
062to. You could do each one separately probably be the standard way to do it. >> Might be the easiest. Let's let's kind of tackle each one individually with a motion and then we'll just kind of work our way through. So if we want to start with the door, >> do each one separately. >> Yeah. A separate motion for each each project. >> Okay. All right. Is there any further discussion on the doors or the washer dryer or the miscellaneous or the fence? >> Boy, I want a lot. Don't >> falling apart here on the doors. >> Okay, let's take >> Okay, we we got a question. the repairs for the the repairs for the three other doors, will that fix the stickiness of the doors or do those actually have to be replaced to to
063fix that? >> That's the million-dollar question. Um, my hope is it will >> I didn't hear that question. >> Yep. I'll repeat it for you. Um, Danica asked if the repairs will fix the sticking of the doors that are driving us all crazy. >> Well, it's a huge safety issue, too. I mean, I know just like going in and out of the cafeteria here, it's >> Do you have that answer? >> It's difficult and presents I feel like a fire safety hazard. So, yeah. >> Yep. So, um my hope is it'll fix all that. Um if not, we definitely got to next summer replace all of them. The one in the multi-purpose room needs a new crash bar and that's part of that repair. Um and then other minor adjustments to the doors and stuff.
064So the hope is that it would repair them. Um >> which doors are actually being replaced? >> Good question. These four. >> Okay. >> And then the one in the first second grade classroom because that one has rusted out. >> Um it is completely ruined. Part of the reason for needing to replace these is because mice were actually getting in these doors. Um before I came in, we put new weather strips, but of course that isn't super secure either. Um and they're sticking to an addition. I to be honest, most of the doors have some sort of sticking problem. Um which is why I want to start tackling this because they seem to be wearing out. Part of it is they didn't do um metal frames for all of them and then some of the
065problems just seems to be in the construction with the frames and whatnot. Is that >> okay? There we go. You I lost your the connection. Okay. Um further discussion on the doors. >> Looks like we're ready for a motion. >> Okay. I make a motion to approve the option one um Maverick five doors and repairs for um sorry >> 25200 >> for 25,200 um for 2025 summer project >> I second that >> uh okay any further discussion then okay let's take the vote all All in favor of say I. >> I. Okay. So moved on Maverick. Okay. So to the washer dryer. Any discussion on that? Plumbing and electrical and threads appliance. Any questions on that? >> Okay. I make a motion to approve the plumbing, construction, labor, electrical, and the units for between 5300
066and $5,500 for 2025 summer project. >> Okay, >> you second that. Did I hear you second that? >> Yes, >> that was a second. Okay. Okay. Any other further discussion anywhere? Okay. Uh let's take a vote. All in favor of say I. >> I. >> Okay. I So moved. Okay. Now the miscellaneous, the toilet, the siding, the repairs, the windows, the rope on the flag pole, and the metal grates for prop. He would like $4,000 to do the miscellaneous. >> I make a motion to approve the miscellaneous repairs in a total of $4,000. I second. >> Any further discussion? >> All in fa uh let's take the vote. All in favor of say I. >> I. So moved. Okay. To the fence. Questions, comments, motions. I move to approve the are these just are these
067solely quotes or is there anything that we settled on between the six and 10,000? >> Um >> 6700 is for the three sides and painting painting of the new fence as well as stripping of the three sides and painting. >> If we want to go with the three sides >> I move to approve the being in a total of $6,700. I second. >> Okay. I did I can't hear. >> We have a first and a second. >> Okay. You had a first and second for the $6,700. >> Yes. >> The three sides. Okay. All in favor of accepting the $6700 for the fence say I. >> I. So moved. Okay, that's the project, correct? >> That's >> good. Seems like a lot. I know. >> I know. Good grief. Okay, so I don't think there
068was anything else on the order of business in that regard. We got through all that. So, new business Yep. >> Well, you're cutting out on me. >> We We got a We got a couple resignations uh for number one for new business. >> Uh Dr. Emily Sle, our counselor. She actually is going to be a colleague of mine now and she's going to be the superintendent of PTOAC school district. So, of course, um she can't be our counselor as well as a full-time superintendent. Um so she's had to resign. Uh and then Regina Curry who was our pared educator um who was delightful. She um decided to do other things uh outside education so she resigned as well. Um so both people are moving on to other things and we wish them well. Um if
069the board would like to accept their resignations. >> Okay. Is there any further discussion on that? If not, you can make a motion. >> I move to accept the resations of Emily. >> I can't hear. >> I move to accept the motions of Emily. Is it Sally? >> S and Regina Curry. >> I second. >> We have a first and a second. >> Okay. And um all in favor of say I. >> I. Was that an I? >> We have two eyes. Are you an eye? >> That's an eye for me. Me, too. I'm an eye as well. >> Okay. And now the new hire. >> Yep. Um, so I don't have a recommendation to hire. I did do an interview today, but um I like to do background checks and whatnot. Um, so I'm
070hoping to have three people um next time we meet and um I will contact or Jessica will about having a special meeting if we can get people hired before the next board meeting, but I'm going to keep working on it. >> Okay. All right. So then the staffing discussion. >> Yep. Um so I think we've kind of maybe peacemeal talked about this but just wanted to talk about um we're looking at 39 students total. Um we are looking currently we are looking in person 33. Um so with that I am thinking the kind of grade split uh will be preschool and kindergarten in one room, first and second um in another room. Um we have a lot of kindergarteners going to first grade. So that's a big group. That's our biggest class. Uh and then
071third and fourth and then fifth and eighth. This could change a little bit depending upon numbers if we get more applications tomorrow or whatnot. Um, but that's kind of what we're looking at. And then adding a new teacher for first and second grade most likely. Um, and then a PAR educator to primarily support uh both of those younger classrooms because >> they're younger. >> They're the first. >> Yeah. But I will tell you like our our preschool classroom looking at like 11 kids. MCPS is running preschool classrooms with 18. Um so we are lower class sizes than anybody around us. Um low down the road you're looking at 25 kids in the classrooms. I mean um ours you know might be a little bit healthier some years than others like this year with only six
072in middle school but um that's pretty small. but we're still always a lot less even with 11 to 15 in most places. Um so that's kind of the staffing. Hoping to get a part-time um counselor that's really part-time um just like we've had um and I know um of some folks that are interested. So there's definitely interest out um I know um a lot of folks that would love to be here in our beautiful rural setting. Um so definitely there's in all of our positions. >> How does the counseling work? So, she'll come in and do the children kind of decide if they want to speak to her or does she speak to everybody? How does that work? >> Um, so primarily it's guidance lessons. Okay. >> Um, so like at the younger levels um
073teaching like friendship skills um and things like that um and then >> is it oneonone when she teaches? >> No, it's a whole class. >> Oh, I got you. >> Whole class together. And that gives a prep for the teacher. >> Okay. We also have to figure out preps for each teacher every day. So that's part of my job too is making sure that they get their time to >> okay >> be ready and whatnot. Uh and then she is available for counseling and that would be a parent decision. Um if they were doing counseling like on a weekly basis um and that's open to people if they need it. Um in emergency situations she could talk with the um student and then she contact the parents. >> Okay. >> Um great resource to have.
074Um they bring a wealth of knowledge. Um we were lucky with Dr. Cel because not only um was she an experienced school counselor, she also taught school counselors and she also ran the safety center for school safety for Western Montana too. So um she was a wealth of great information, >> but she'll do wonderful in her new position as well. So that's kind of the makeup of the staff um as I know it now. My hope is that um both Mrs. Wilson and myself and maybe help from the PAR will do reading interventions which will be part of the grant as well. Um Mrs. Wilson has a reading endorsement. So she's a wealth of knowledge there too. >> Okay. >> All right. Any further discussion on that staffing? How many students do you anticipate in
075fifth through eth? >> Yeah. >> One second. Sorry, my eyes are >> about as tiny as you can get. >> We're looking 10 to 11. So, most of the classrooms are about the same. Um, I've got Mrs. Wilson with a little bit less because I'm hoping that she can do some reading interventions as well. >> And if you're accepting three-year-olds, would Harmony take a three-year-old? >> They will not. >> They won't. Okay. Because I thought I could send them you guys. >> No, they the lowest they start is kindergarten. Um, and to be honest with the three-year-old program, part of the reason I wanted to do that was to make our grant innovative. Um, because you had to show how you were doing um, reading literacy interventions and support at all grade levels and part
076of it was preschool. And I wanted to show that we were doing something innovative. Um, and I think that helped us get the grant. In the letter from Susie, um, she actually talks about how our grant was innovative. Um, and I think part of it. Um I don't know anybody else that put a three-year-old preschool in there. Um but to be honest, at this point, I would not recommend moving forward accepting other out of district three-year-olds. Um in district would be different, but out of district, I think this is >> too many. >> Well, we're not getting A and B for most of these folks are siblings and it makes sense. Um, but a lot of it is to to build the program for them to go into the four-year-old program. Um, but yeah, I
077would not recommend taking more out of district three >> after this. We're good. >> Okay. Any further discussion on that? >> No. >> Okay. The MSSA letter of agreement. >> You want to take this? You have to. Um, I'll take it. So, we are part of different organizations that give us resources and whatnot. Um, the Montana Small Schools Alliance is a great resource. They, um, give free professional development. Um, they meet lots of check boxes for us and whatnot. Um, it's not a huge amount of money. Uh, they also provide, um, a discount on testing for MAPS testing, uh, which we use. Um, so great organiz organization to be a part of when you're a small school um for nothing that hurts today. So I would recommend yes we've been a part of it for
078a long long time. >> Okay. So that means we are making a motion to >> discuss any questions. >> Mike no questions. >> Okay. Somebody want to make a motion? >> Uh sure. So just clarify this is something we're making a motion to continue or to sign or >> to continue >> Our membership. Okay. So, uh I make a motion to continue the membership of the Montana Small Schools Alliance for the 2025 26 school year. >> I second that. >> Okay. Any other qu questions? Okay. All in favor of >> I >> say I >> I so moved. >> Okay. >> Let's see. So the next regular meeting, do we want to have one in July or do we want to wait and just do a committee meeting? Um when you have some hires >>
079special >> a special meeting. Yeah. For hiring we could we could forego the or we could go ahead and do >> good. Either >> say we forego it until we have some more information. So decide at the special board meeting. >> Decide that at the special board meeting. Was there was that the >> comment? >> Yes. >> So So we're not going to determine the next board meeting at this point. Is that what you're saying? We'll decide it at the special meeting. So we'll table we'll table the next meeting. Is that was that your your uh recommendation? >> Um I don't have I don't have a particular recommendation. That was the comment from Tessa. >> Jessica, do you have any >> Is everyone okay to skip July? We can do July. >> I don't I
080don't want to skip. >> Legally, we're not required to. It's so what will typically happen is I pay the July bills and the July payroll at the end of June because the hours and stuff are all accumulated in June and so I kind of do it end of year. Um odds are we'll have a special meeting where I can just include that stuff on the special meeting agenda. Okay. If for some reason we don't and we just suddenly can't find anybody to hire, we don't have special meeting, then maybe we can we can plan on putting together something where I can get those approvals. But I'm thinking we're probably going to have a special meeting because we'll have hiring to do and so I can tack that stuff on and we could just forego the
081July meeting and plan on meeting in August to >> and we could we can incorporate our our board meeting at that time if need be or or just put it off till August. >> Well, we can tack on what we need to. If there's claims that need to be paid and that sort of stuff, that can be put on there. I can put the minutes on there. Um it would just be a very slim down meeting essentially. >> So does somebody want to make a motion just to have a special meeting in uh when we >> I don't know I don't know that we need a motion on that Jan. Um >> we don't Okay. >> Yeah. No, we'll once we get the hiring kind of figured out, um we'll get a date figured out
082and we'll we'll post it and we'll we'll get the word out and get packets to you guys and everything. But, um I don't think we need a motion on that. >> Okay. All right. If there's nothing else, then let's adjourn the meeting at 618. 619. That's