001All right, we will call this monthly business meeting on September 9th, 2025 to order. Um, would anyone like to lead us in the fight? >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Okay. So, public comment. This item is the appropriate place to make comments about an item that is not on the agenda but within the board's jurisdiction. Each action item on the agenda has its own public comment period. In order to protect individual rights of privacy, avoid comments that identify students or staff members. Additionally, public comment cannot be used to make comments regarding contested cases, grievances, or legal proceedings. Individuals with these sort of complaints should follow the uniform complaint
002policy protocol which is policy 1700. Due to open meeting laws, the board cannot respond in any way to comments made during the public comment period which means if anyone asks us a question we cannot answer they had one time. So everyone gets us. Um is there any public comment? Um, are there any revisions to the agenda? >> As you just mentioned, this is where she wasn't here last week or last time we could do a revision to the agenda, but it was about to we have to do that little can't just rewrite. >> Oh, >> you're talking about because we can't vote on >> Oh, >> yeah. >> Okay. So, that isn't a revision agenda then? >> No revision agenda strictly for the order of either. Okay. Great. Okay. Um is there any public correspondence
003which um so then we'll do approval of minutes. Uh so we have two meetings or two months that we need to approve. Um so we'll start with um the August >> we have we have to we have to divide the >> into each one. So we'll do August as well. >> I make a motion that we divide the issue because we cannot approve these minutes given that five people miss issue. >> And so the way that a dividing of the issue works is that I propose we divide it August and July into two separate issues. >> That is now a motion. So that has to be seconded and then voted on. >> Okay. I'll second your motion. The two divide the minutes. So a motion has been made by Shannon and seconded by Darcy to
004separate the minutes. All those in favor. >> Okay. So now we >> now we vote on each >> individual. Does that Lucy? >> Yes. >> Okay. Motion cars. >> Okay. >> So the approval of minutes we will start with the August 2025 minutes. Uh, is there a motion to approve those minutes? My my concern is that trustee listed twice on members present for the August minute. >> Okay, >> does that make sense? It says members present. It must have been I mean she carries big but >> um so but was there only four of us here? >> I think so. >> So we just need to amend the minutes to delete the second trustee >> and then I would vote to approve with that amendment >> or I would make a motion to approve with
005that amendment. >> That's correct. >> So there's a motion by seconded by Rainy. All the four people in favor. >> Very good. >> Okay. >> Does that make sense? >> He does with the amendment that he has special. >> Yeah. >> Do you know who abstained right now? So many lips >> hand. >> Thank you. >> July 2025 minutes. Is there a motion? make a motion that we approve them as present. >> I would just say that I am listed twice as both present and absent in you. Sorry about that. Um I believe I was absent. >> You were sorry. >> So >> that's why we didn't vote on this one the last time. >> We do we approve that. >> So motion made by Shannon. >> I'll second move by Jerry. All those who
006are in favor. All those who have Oh, so we we were not present. those >> back to public. Okay. Okay. So, we are moving on to G and then we have a new student trustee before it and I'm hoping perhaps Mr. Brown could do an introduction. >> Wonderful. >> So, as uh we we were uh making the transition last spring, you had a chance to to meet Carmela for the first time. Um and then the summer happened and life happens and cheerleading happens and she's coming from a we have lots of activities going on tonight. Um so appreciate you making the time here Carmela. So this is Carmela Forcom and Carmela is a junior at Whitefish High School. So we're looking at potential two-year term which is nice to be able to you know spend
007that amount of time together. So Carmela, >> this is your show. Stay away from here. That's perfect. >> Yeah. >> Start with the high school or you start the elementary school. >> However you you >> However you like. >> However you want to do it. Totally your show. >> So um White Fish High School freshman started off with an introduction by members of student outreach committee beginning of the school year for a parent tour a few days before school and then followed with a more in-depth tour on the first day of school. also presented by the students of student outreach committee. We took the first day to do a fun scavenger hunt getting students familiar with their classes as well as classroom etiquette, lunchroom rules, dress code and school events, etc. Speaking of school events,
008student council members have also been organizing numerous events such as the homecoming dance, the bonfire, football game themes, pep rally, and the homecoming annual video. Ball sports are also in action. Soccer had a winning seat balls last Thursday where the student body joined together in the school song. This year the student body as a whole has shown an amazing spirit showing up to games dress and theme and supporting our fall athletes throughout the beginning of the season. I'd also like to take this time to talk about the amazing academic programs we have at the high school regarding all the APs that we've accumulated but also mentioning and the educational internship organized by Miss Baxter and she'll go more into depth about that. It's just an amazing program for students to have the opportunity to intern
009for things that they're interested in as a career. So that's what's been happening currently but future is just as bright for the Bulldogs. Seniors are being prepared for their graduation ceremony already. They're soon going to be meeting in the black box to go over rentals for caps and gowns. Professional development day is happening the week after homecoming where teacher discussing things such as AI education and how to use it accordingly and safely. Clubs are starting up as well. Reflow has their first meeting on Thursday. Student outreach committee and student council have been up and running. Careers club had their first inaugural meeting or is having their first inaugural meeting on Monday. and clubs like CSA, GSA, Twisty Puddles Club are also being showcased in the club walk that's happening next Monday. And then we have
010a report from Vivian Treeweiler from the middle school. A great start to the school year. The first day was great fifth, sixth grade. We received the WS expectations score. Three stations in different areas of the school as well as seventh and eighth grade assembly. The goal for these first day assemblies was to set every student up for a successful school year. The second week of school saw our first set of testing schoolwide. Fifth, sixth, seventh, and eighth grade all worked on the fall I Ready assessments. The fifth and sixth graders have been enjoying inter meals during the second week of school. Lots of participation with our interal coordinator, Miss Snipes. Whitefish Middle School activities has started again with a healthy number of participants. all three sports, cross country, volleyball, football, and they have had lots
011of participation, over 200 student athletes. >> Wow. >> Our seventh grade science students are gearing up for a field trip to Glacier Park towards the end of September. And it's a wonderful experience for the students, especially with one of the best ecosystems to study in our background. And this is a report from Lenna, who's the Moldown Ambassador. Hold on has been oozing with excitement as we welcome back our old moles to say hey to our new incoming kindergarteners and early intervention folks. New enrollments are still tricking it trickling in but it looks as though we are going to end up with about 630 to 640 students once the dust settles. We have some new staff members in Mold. We have three new para educators, a new fourth grade special ed teacher, a new music teacher,
012a new he teacher, crossing guard, and playground personnel. They have all been welcome welcome additions to an already amazing staff. The students and staff have been so productive right off the bat. Students are already digging into their I Ready fall diagnostic and the bells will soon follow. They are not letting any grass grow under their feet. Our early intervention class is near capacity and are all learning what it takes to be successful in school. Some of the teachers are piloting some new math curriculum in an effort to gather data to help us eventually make a decision for our future instruction. CKLA language arts is in its second year and teachers are becoming more comfortable with this implement implemention. Students love the content and the stories that are a part of this program. The ELA scores
013from last year not only show the impact of a good curriculum but also the power of quality positive instruction. The biggest challenge that have has been faced this year is the adoption of a new schedule. Creating an elementary schedule that accommodates all our students and staff is very difficult. Changes were made that took them out of their comfort zone. The beauty of having a staff and students like we do, however, is that although the change has been challenging, all have been up to the challenge and are making it work. Successful like this truly success like this truly speaks to the value of teamwork and commitment to a common good. All in all, it has been a great start of a new school year and it's only looking up from here. Thank you. Thanks. >> Yeah,
014really good. Is there any questions? You're welcome. Yeah, we're so glad to have you. >> Thanks for coming from. >> Yeah. So, um you have somebody from the middle school that gets you information and then somebody from M down. Thank you. >> Yes. Great. First student in council there's the mold out ambassador and then the middle school ambassador and then school board where I take care of the high school and we all like come together and >> yeah delegation >> and we all know you're busy so if you you don't need to stay for the whole meeting if you do need till 6:30. >> Oh right hang out for a little bit then >> I also have this Thank you. Okay, so now we'll move on to the WA update. >> Hi everybody. Um, welcome.
015Carmela, Mr. Web and I are so proud of you for taking on this really daunting role, adding it to your plate. But that one's really fit. Glad you're here. >> Uh just want to welcome everybody. Did make it to those meetings. You had to split up to approve there. So I just took a little bit of a break. July and August. >> Um so but I'm back and I won't take too much of your time because I'm excited to hear some of the agenda items this evening. But I just wanted to share a bit here that um all of our teachers are really excited to be back and see each other. really excited to see our students. Um, everybody is handling the combination of starting a school year during tourist season and how does the
016smoke roll in and all that stuff happening at once with a lot of grace and patience and a lot of leaning on each other when it gets to be too much. Um, so I think we're a really tight-knit group of teachers in each of our buildings and across the district, which I think is a real gift. some of what we're up to this fall. Dave and I are working on refining some of the language in our WSD committee document. um doing that both based on the language that's in our existing CBAs and on the recommendations of Genevieve Thomas, Darling Shrotddle, feedback from surveys and all those pieces and really all the recommendations for best practice moving forward and making sure that it can be really clear to our teachers how how do you get involved?
017What do you do when you are involved? What do you do when you need to communicate? Um, and we really are taking on a pretty big initiative of teaching our teachers their contracts. So, we're doing that together. I keep making suggestions like just call it article 17a. They'll have to find it, but probably add a little bit more guidance. Won't be a quiz or anything. So um but really the focus is how do we connect all the gears that already exist in our systems um so that we can just move through this more smoothly as we have some enrollment bubbles and some expansion happening. So if you you know I think our teacher faces are a little and eyes are a little more clear now that the smoke is cleared and um into our first
018typical week out of some testing and moving into some content just some routine. So yeah and I think that's kind of all I have. So most anybody has any questions there'll just be more as we move forward. >> Um I was just wondering this was going back I feel like a while but I didn't come to like the welcome back breakfast that I had. I was just wonder how the speaker was. >> I was great. >> Good. >> Don't joking. >> No, he was really nice. Um Paul, I talked to him at the end. He was great and he signed a book. Um did so I would recommend >> reading his book. I think it's fostering resilient learners. >> Um but one of the things he shared that first slide um was teacher clarity. And
019so this kind of what Dave and I are working on together should hopefully help with teacher clarity. >> Awesome. So >> Oh, that's really good. Good. I'm glad to hear that. That's so great to hear because I think it's so important to have speakers come in and have like just somebody else talk or a different viewpoint and get hearing the same old people say. So I think it's so great. So I'm glad it was wellreceived and >> yeah, it was really good. That's awesome. Great. Thank you. >> Yeah. Anybody else? >> Welcome back. Thank you. >> Thanks. Thank you. Uh is there a WCA up? So we'll move on to our discussion in action. Um works workbased learning highlights. >> Uh I I couldn't have done a better introduction. Our student trustee kind of helped
020me with it. So, thank you for a couple of years ago, we uh hired um a new staff member at Whitefish High School and she has taken a workbased learning program and really ran with it. Um previously it was really um the workbased learning happened out of the generative ed department with Marquez. Um Carrie Baxter has taken it to a whole new level and she's going to share a little bit about what she's done with you in the last two years. I know that in your board packet you have all of the um community businesses that have participated um in this fall event that I'm sure number of things. So >> thanks. >> Yes. >> Hi everybody. >> Thanks for having me. Good to see you all. So this is Carrie Baxer. I'm a new
021teacher at the high school. I was a sub for about four years and then teach hospitality, tourism, work-based learning and broadcast journalism this year. So learning all kinds of stuff. It's been really fun. So work-based learning um it provides hands-on experience and real world in a real world business setting through mentoring, workplace simulation, classroom support, and then high level accountability. And I like to say it's our opportunity for our students to try on the careers that they think they might want to pursue post high school. Uh in last spring, we launched the first work-based learning cohort that I was a part of with 22 students, all juniors and seniors. A few of those career pathways that they were interested in included physical therapy, crime scene investigation, being a private pilot, music production, real estate, wildlife
022photography, and interior design among many others. This fall, we have 24 students in the workbased learning. So, we've grown by a couple um across the community. And some of those new pathways include Logan Health Niku, um, HVAC, barber shop in Whitefish, veterinarian clinics, construction and project management, and then hospitality management place up at the Whitefish Mountain Resort. Uh, the words that I heard the most when interviewing for this position were structure and accountability. Those came into play quite a bit. And so we really focus on those two words when developing uh, the program. And so here's here's how it works. If a student is initially interested in work-based learning, they either talk to a fellow teacher, a counselor, or myself, and we have a Google form that's an application. They go online, they fill that
023out, and it asks questions. Um, what's your favorite class? What hobbies do you have? What are some of your career interests? What are some of your soft skills that you really enjoy? Just trying to get a little bit of information about them from there. I set up an interview with that student, we sit down and we brainstorm some ideas or some career paths that they may already be looking into or or may be interested in. Uh from there, once they're approved, I send over an email to our counseling department and they get placed on the following semester's schedule for workbased learning. So, it's not just the free-for-all where everybody gets placed in here. There's a lot of forefront that goes that goes into it. The goal is to have every student placed with a couple
024of weeks left of the previous semester. So when we start there's there's a path for them. Um once the semester begins again we're focusing on um just keeping everything structured and accountability. So they spend a couple of weeks with me in the classroom. And what we're doing during that time is uh professionalism training just a little a little polish before we send everybody out into the community. We're writing professional introduction emails to their mentor businesses asking specific questions so that they're prepared when they show up that first day on the job. What do I wear? where do I park? What should I bring? Uh they're polishing up their resumes. They're studying that place of business in that industry so that they can speak to it and know where they're going. They are practicing introducing themselves.
025Coming in as a new intern can be a little intimidating. And so we practice what what are people going to say to you and what's your response going to be to them. Um we talk about first impressions again about no cell phones, about dressing professionally, being punctual. what's happens if you're ever not able to attend or you're running a little bit late. And then most importantly, they create learning objectives. So these students think they might want to go into um to being a veterinarian. So they would create specific goals into that field that they're really interested in learning more about and that helps guide their time with their mentor business. So those get shared with their mentor. We kind of check back every couple weeks to make sure that we're making progress towards learning those
026goals. Then they sign contracts, the students, the parents, um the mentor businesses, and we also have a driver liability form. We've got everything now into our insurance, which is great. So, it's all nice and buttoned up before we send the students out. They spend two to three um hours a week, or I'd say about three hours a week with our mentors. And then each Friday, they type up a recap that comes to me on Google Classroom. And I do ask, did you show up every time? um which one of your learning objectives did you work towards? What's something you learned? What's something that you loved? And then get comments from there. Um we bookend experience. So they're getting the professionalism training at the beginning of the semester. They're with their mentor and then at the
027end of the semester they're putting all of the information together into a presentation and that is kind of their portfolio. So that gets presented. We had it u the presentations were a couple weeks before graduation in the spring. It was in the blackbox theater. We invited men men mentors. Uh we invited their families, other students that were interested in the program, teachers, and then all of those 22 students got to hear from different careers. So, they're not just learning about their own, they're, you know, hearing about other things that are going on in the community. And those presentations were really great. Um Chef Sanders made cookies. It was just a great celebration of this semester. And I'm really looking forward to that again this year. Love to to have you guys join. um a few
028wins of the program. We now are partnered with Logan Health. There's a lot of paperwork that goes into that and so grateful for the district for for making it happen. I know that uh Lucy and Dave and Carrie and everyone kind of had a big part in that. So that's exciting and we're able to plug with three students at Logan this semester and I think four happening next semester. So there's a lot of great experience there. Uh, I'm now doing bi-weekly calls with Reach Higher Montana, who offers the workbased learning co-op for the state. I went and spent a couple of days with them in Helena over the summer, and it was just really great to hear what other schools are doing across Montana and to get to idea share with them. Um, we have
02941, aside from the the 24, we have 41 educational internship students as well who are mentoring with fellow teachers here in the district. and um that many students are interested in the education even slightly is really exciting. So, they're doing a little bit of this kind of the same check-in but maybe at a different level. And then just a couple of student um wins. One of the seniors last year that was placed at Glacier Jet Center that was interested in being a private pilot was hired on for a three-year apprenticeship. So, he's now well on his way and that's really exciting. Um, another one tried out uh physical therapy and loved some things about it but not all. And so did a little pivot and is now with Quincy. Um, and and we were able
030to, you know, sometimes it's just as powerful to say, I liked that, but it wasn't for me. I'd rather them do that now. And so she was able to pivot and now gets to work with you, which is great. And then my daughter was in an internship. I just want to speak from a parents perspective as a senior last year in interior design and she loved it so much that she's uh moving to Thailand in a couple weeks to go study design around the world. So I've got to see that from a parent perspective of how much it can open their eyes and um it's just a really great program. I feel like every connection every time it's like putting a puzzle piece together and it's really helping shape our students future. So and then
031I left you a list of the community partners. this is forever growing and changing. Um, and it's fun just to see to see new people coming on all the time. And I have a a whole list of backups of people that just said, "I'd love to host somebody. We just haven't had the right student to fill that spot yet." So, that's that's the community partners so far. That's all I've got. But what questions do you guys have? >> Question. >> I did just So, do they get a credit of some kind? Do that like I guess I'm sorry, you probably said that. What does it count as? Yeah, it comes as a CTE credit. So, yeah. So, they do get credit for doing internship. >> Okay. So, like you mentioned, the student that I have
032had one last time. So, is there a limit on the number of of times you could use this as a credit? Like I'm just curious how that works. >> I would probably say that's a great question. They they don't start the program until they're juniors. Okay. So, I guess it would be a case by case situation. At that point, if they're taking elective credits anyway, I think it's great and we can just, you know, naturally place them at other businesses. >> Got it. >> But this is the that's the first instance we have. >> It's because I'm way cooler than him. >> And he's a mentor to a couple students as well. So really grateful for that. It is amazing. It's so exciting. >> Very exciting. >> It's a lot of work though, I have
033to say. I can tell just having been on the other side, I can speak it. So, thank you for all you're doing. That's a lot of humans to keep track of and a lot of businesses to maintain those contacts with. So, uh it's it's nice to know that there's accountability though because as the person who's offering it just to the community that might be listening. I'm it's I am also working you know so I can't also hold up the educational end of I can't have you be accountable. It's nice to know on the school side you guys are so professional about it that makes it an easier yes when people ask. So >> and it it makes sense. It's definitely there's a lot of hesitation. I was thinking it would be a little bit of
034an easier it kind of puts I maybe said this but it feels like you're putting puzzle pieces together. So, every time I'm able to find the right, you know, the right match, it's so exciting. But there's a lot of nos that there's probably just as many nos as there have been yeses. So, um yeah, we're getting there. And I I hope word of mouth continues to let other businesses know that >> your quality of professionalism um helps sell it forward because we we lots of people get asked for a lot of things and sometimes it's more work than you think it's going to be. So, it just makes it nice sharing of the look. So, >> thanks on behalf of the district shows. So, >> so does a kid like because we're the block schedule.
035So, if they have it like fifth period, do they just go like on Tuesdays and Thursdays for like that block? Exactly. So, it's like just a couple hours like four hours a week or three hours a week. >> And we've tried to make it Darcy where the students are all seven periods. So, there's there's different people at different times. And I think our goal for the next couple of years is to streamline that a little bit so they're kind of more chunked at the end of the day or you know time where there's more flexibility. But for those students that think they might want to work longer, then we've tried to bud up to flex or the end of the day so that they could stay for that that extended period of time without missing
036out on other class. >> Awesome. Great. >> Thank you. >> Thanks so much. >> I liked very policy 3141 update. >> Thank you. >> We're going to use our new agenda system where we have a split screen here and for those who are at home, click on those agendas. I clicked on the revised document there. Just want to mention that our policy committee has met recently. We reviewed this update to policy 3141. I know we recently brought this to your attention and this is an update to for your consideration. Um update provides for consideration of out of district enrollment of uh students for the district early intervention program uh at each board meeting if space is available. Um, this program has the potential to have more uh uh move in and out or fluctuate in
037enrollment more frequently and therefore we saw a need to make sure that we have the ability to fill this program uh soon after we had our previous meeting uh we had some openings. We like it's important for us to ensure that we're filling this program to its capacity. It has a total of 10 enrollment capacity. So we want to ensure that that's a possibility. This uh policy would allow us to do that on a monthly basis only for this program. All other programs would follow the due dates that are outlined for policy. Any questions for myself or any um policy committee members? seems like a good catch especially as um is there any public comments on that blue board for further discussion and or a motion? >> I'll second is moved by and seconded by
038Darcy. All in favor? Thank you. Okay, thank you. So, we'll move on to the letter C, which is our WHS expansion update with >> everybody. This is the September update to the White Fish High School expansion projects. Um, same format as the previous updates. Um so the first thing kicking off with the budget um is the only change here is the spend to date and the current spend is 967,941 uh which is 2.4% of the project and uh again just a lot of design um front end engineering survey geotech type components um which is right on track no major changes uh so nothing major to report there. Um, jumping right in. This, uh, GCCM contract status has not started yet, so that's all TBD. Nothing has changed there. Um, but jumping into milestones, um, this
039is all the same. Also, uh, I do expect um, there's a lot going on in the background with uh, coordination and um, phasing and things like that. So, I do expect some minor changes in the next update. Um just some shifting of months here and there for the academic and athletic starts. All the finishes are still tracking the same. Um but just a lot going on in in those arenas right now. Um but currently those are all tracking on on uh schedule and no issues from a design perspective. Um speaking of design, uh jumping into the bulleted items for key updates this month. Um full steam ahead with A&E design. Things are going really well. Um they just completed the 50% DD set of drawings which DD stands for design development. Um it's the second
040phase of three in the design process. Um the SDS we started with those are complete and we're right in the middle of DDS and then it moves on to the CDs uh construction set. Um and so we are tracking 100% DDS uh on the academic side October 1st and on the athletic side October 22nd. Um, so that is all on track and moving moving right ahead. Things are looking really well or looking really good. Um, we'll see some visuals here in a second that are the same visuals because a lot of what's happening right now is on the interior and detail work. Um, so a lot of the nitty-gritty is going on in the background. Um the next round of construction cost estimating is going to occur after that 100% DB set is complete which
041is tracking for that early October uh on the academic side and mid-occtober on the athletic side. Um so there'll be a couple weeks lag between each one of those to see the cost estimate um which will be mid uh October on the academic side and late October on the athletic side. Um so things are tracking there. That'll be a nice update to get a check in on the cost side of things. Um item number three, this is uh there are a lot of community events that are tracking for the week of September 22nd coming up here in a couple weeks. Um so we've listed the main ones there. Um these bulleted items are uh openhouse events, um sporting events, community update events. Uh there are also a handful of design meetings that are occurring that
042week at the high school with specific teachers and what we call room data meetings to get some more detail and input from teachers as well as some of the the committees for the athletic and academic side. Um so I won't go into each one of those in detail, but the times and dates are are listed there and I think a full announcement is going out on all that too. So I would encourage everybody to attend. Um the big design update will be at that community uh update event which is listed as Wednesday, September 24th at the high school from 5:30 to 6:30. So A&E will uh dive deep into the design and answer any questions that anybody has. Um but those will all be really good events. Uh at each of the other ones there'll
043be a booth with uh time for asking questions and looking at visuals and things like that. Um so those will be really great that week coming up. Um item number four here uh which is the last key update this month. Um we are in the process of implementing an online uh construction management platform for managing the budget and the schedule uh documents a lot of the communication and collaboration for the whole design team. So that's uh right at the tail end of being implemented and as soon as that's ready everyone here will have access to that on the board and you'll be able to see all the the budget side of things and everything related to the project. Um, so that's really exciting. Um, the visuals this month, again, the first one we have here
044are is the exterior renderings. Um, nothing is different than what you've seen already. It's just all in one spot here. Um, giving the key update of uh what we're tracking for that exterior uh perspective from those u rendering shots. Um, and those will most likely stay very similar unless there are changes from a VE perspective or anything like that. So, they'll just be developed a little bit further. Um, and then the final image is just a snapshot of that online platform that we are intending to use and that's being uh implemented right now with populating the budget data and things like that. So once that is uh implemented, some of this framework might change a little bit from a reporting perspective, but it'll have the same information and um I expect that to probably happen
045next month. So that is the September update. Do you guys have any questions? >> I do. Just to clarify, item number three, um the community outreach staff. So is A&E is that who's giving? That's who's going to be there, right? They'll be sure >> uh presenting at the main community update meeting which is that Wednesday. Uh the other ones will be staffed by the district. Myself, Annie will be there at those as well um to answer any questions. It'll just be more of a Q&A type setup with uh visuals. They'll have board presentations at each one of those. But um they'll be more of a ad hoc type questions that come up, things like that. The full uh presentation will be at that community update on Wednesday. Okay. Um, I feel like I haven't seen
046you forever. I feel like I haven't been here forever. I don't know. That's why I'm waiting, but for a long time. Um, and I don't know if this is a I know at one point when we like look at the renderings that place to I guess it would be the west of the library upstairs that's open. Did we talk about closing that off or is that money allowed? >> Well, is that >> correct? It's not showing that it's closed. I just want to throw up. >> You're correct. At one point it wasn't closed. That was the first early set of SDS. Uh since then just cost exercises that has remained open at this point. It's something that's still being looked at and as cost information comes back >> possibility if there's some >> possibly um
047or a bit alternate possibly but um right now tracking for a cost perspective to not have that >> that's kind of what I was guessing but I was just >> y >> any other questions? >> I just had another question. Sorry. is just um some of the feedback I have had is that this is really great to reach out to the high school community as much but the reality is by the time this is done a lot of the students um and it's great to get their feedback and I love that first of all that's great that you're meeting with all the teachers and getting all the players input is that it's like middle schooling and those are also the people who voted for this bond a lot are people who have fourth graders right
048now um so just wondering if there would be an opportunity I don't know if it's a like pulling night or whatever to also incorporate and maybe that's in the works already. That's a great point. Reach out to middle school and old kids. >> Yeah, it's a good point. >> Parents, let's parents. >> Yes, very much so. I uh and I like that idea. I don't think anything is currently planned. Um but I think it's a good idea to probably target something that hits that demographic a little bit better. Um so that yeah, we should we'll talk about that a little bit more and get something on the book. >> There just hopefully that's all I put on there. >> Absolutely. Great. >> Yeah, I think we did anticipate possibly trying to have some renderings available.
049>> We did have one at that school back. >> Yeah. >> Where we had information for anybody who attended that. So that's a broader we did the farm at the stuff in the summer farmers markets. >> Stop by for that. But you're right. Um maybe there's some other opportunities. >> I think it just needs to be consistently constant, you know, um which is exhausting, but >> yeah, >> that's how it goes. Yeah. >> Right. With updates and we'll have visuals here or at the high school as well just out for display. So as things progress too with updates. So maybe that's an opportunity to just have something out as well just to show >> in the whatever that seems and as parent teacher conferences >> if that's possible. I'm not in charge of their building.
050I'm just saying that someone this is going to be where my kid would go or their sixth grader. >> I think it's a great idea. >> That's a great point. I just see that well maybe someone from the pilot will >> there's that option. Any other questions from Thank you. >> Thank you guys. >> Okay. See the PLC representative to the chess committee update. >> I'm back. >> Last spring, if you recall, we had some good we had surveys, had some work done with Genevie Thomas and Darling Child. And out of that uh came some direction for us and um particularly on clarity of some of our teacher roles and um some of our teacher committees. So in your packet you will see first um what we've called the PLC representative roles and responsibilities. In
051the past it was just the PLC liaison. uh we changed that word intentionally to PLC represented. They are representing all of their colleagues in a number of ways. And so we really structured that role um and those responsibilities um into um quite an indepth document that you have before you. This is still a work in progress. It's early in the school year. So the principles are still conversing with their staff about who in their content or grade level is going to take on this responsibility. Um, one of the differences that you will notice is the PLC representative and Genevie Thomas, this was a recommendation of Jenny Thomas will also um participate in the MTSS committee. So that's a real change from what we've done in the past, but we feel really good about this. So
052we're excited to see how this is going to play out this year. Um the other document that I wanted to share with you is a description of our White School District committees. This too speaks to that full issue of clarity for teachers. What committees do we have in the district? What purpose do they serve? Um, how do how are you on this committee? How does it work? Uh, are we address what issues are we addressing in the White House school district? Um, so we hope with both of these documents that it will be clear and transparent to our staff and it will allow for better communication, better channels of communication between staff and administrators, better channels of communication between each other. We also hope that staff understand the pathways by which they can use to
053solve problems that should occur. Questions you have? Yeah, Sean Shannon >> on the role responsibilities. Is this envisioned as one of the people in this does all of these or is it envisioned as >> responsibilities of the members? Well, the it is the it is the PLC representative's role to take these responsibilities. >> Can I ask a clarifying question? Um just because this the PLC one does mention it so clearly that the compensation record keeping like a tenants >> um 12 hours flexible P has been satisfied with pay will be provided. >> Yep. And then on the other document that has all the other description of committees, >> is it I'm just not in this world. So is it just known amongst teachers what I get paid for? What counts as >> going toward? You
054know what I mean? Like if someone's on MTSS and the PLC leaison, they're potentially getting >> paid slashtime versus if you're on another committee, is that not necessarily the case? I'm just curious how that works out. >> Yes. So most of the so the PLC representative role they do some work outside of their contract time >> which is where you see that compensation. Um most of the committees occur we try very hard to get committees to occur during school time if like the MTSS one will only meet four times a year. We will try to do that during school. So it is not happening outside of school. Um a number of committees if they do meet outside of school for example let's see the district PD committee we do offer PI to those teachers because
055part of their contract is that they have to have 12 flexible PI. Um if that is satisfied then we'll provide them curriculum pay. Gotcha. Thanks for their you. >> So if your committee meets during school, you don't get compensated. >> No, because you're already you're >> being compensated in your contract. You're working. >> You still have the classroom work that you tricky tricky. >> Yeah, that's been a standard approach. Yeah. anything that beyond like potentially for something like this if they're preparing something like stipens. Um the key difference here is this is pretty unusual because most of those are stipended positions. You know we have stipen positions that are part of the collective bargaining agreement. This is not one of those. >> Okay. >> This is a position where we're asking people to do something
056beyond and that is develop the agenda be prepared. those meetings, bring data to the meeting, things like that. So, it's go beyond what would typically done, but it's not yet could be. It could be something that's brought up collective party considered to be addedition. >> So, when these happen like is it like subre a lot of times or is it not like during lunch hour? >> Oh, no. We cannot have meetings during lunch hour. >> That's what I thought. They're like >> absolutely sacred time. >> So, uh, >> yes. So, it's a cost to the district to get >> to get a sub. Yeah. To allow >> And they're out of the classroom. I mean, it's definitely a >> there's a lot of ways, but yeah, interesting. So, there's >> just pay them to stay
057later potentially, not sick. Um, I know it's not really a committee, but I was just curious because we've been talking about um hiring like when I looked I was like, "Oh, there's no hiring committee." Like that was my thought, but then I was like, I guess it depends on the position. >> It does. >> And um so for example, if somebody wanted to when like we're hiring and the invitation goes out, >> is there anything is that just a volunteer because people want to be part of that process? >> It is a volunteer. >> Okay. That's okay. Y the hiring committee is a volunteer process. >> Okay. >> Yeah. For example, you're all aware of the HR position that we had. We said in you we we we would we really wanted representatives from every
058building and if we had more than one representatives, we'd throw your name in a hat and we choose. So >> very we didn't have many we didn't have many people had to throw in a hat. >> There was great representation there. >> There was we had rep we did have representation from every building. Yes we did. >> And from both certified and which was fantastic. >> Yeah. I was just curious. >> Yeah. But historically, Darcy, as far back as I can remember, and I've been in the district over 30 years, it has been a volunteer position. >> Okay, that's great. To me, I was like, "Oh, I think it can be a committee because you never know. It couldn't always be." >> It kind of just depends on the position. >> Thank you. >> Yeah.
059>> I was just going to say, too, um, >> and I'm just curious. So, as far as paid, not paid, just like I'm just trying to think if I was a teacher or like what would the motivation be to be on committee? >> Is um does it >> play into evals at all? Like is it part of the career ladder of any kind? >> It is not. >> See, no, it is not. We um have talked I believe the principles have talked with staff this year about um sometimes we have people that are real go-getters and they're on multiple committees and then we have people that aren't on any committees. So, we're mindful of that and trying to really spread the wealth >> so that we we get a good representation >> of staff on
060committees instead of the same which is I mean I'm not right saying that that's bad but when we have the same people on multiple committees um sometimes we don't we don't hear >> all of the perhaps opinions and concerns and issues that we might need to hear. So we encourage we have encouraged people to really choose committee and and allow other people. >> I think it's great how it tells kind of the time commitment because isn't that one of the scariest things when you're like I'll be on that committee and they're like did you know it meets every week? multiple times like I don't want to get this committee anymore. I changed my mind. So I think it's great that you also put in the requirement to give people an idea of what they're signing
061up for. >> So yeah. Nice. >> Are these representatives? Maybe I missed it. Are they appointed or volunteers? >> They're all volunteers. >> And are all your any of them >> and every team has one? >> Yes. >> Wow. that is the person that they're these roles and responsibilities that they're accountable for or is it building >> um it uh it depends on the committee Shannon I am responsible for the PLC representatives >> yes yes so they report to me and if I don't get their agendas believe me I I reach out to them and say hey didn't get your agenda and your summary because um the process for the PLC representatives is they create an agenda and then they meet monthly or weekly, excuse me. So, uh the first Wednesday of the month of
062staff meetings and we have committed uh to every every other Wednesday in a month is for the PLC teams. We will not we will not infringe upon the PLC time for any reason. So the PLC representative creates that agenda and then um afterwards they send me a summary of what happened during their PLC meeting. Um if I don't get that summary I will reach out to them and say hey I did get that summary. I will also read through every summary and typically I will say something back to like wow what you're doing is awesome. or if I have a question about something I ask that too. Um the PLC representatives also send a copy of that to the principles and if I have a question about something or if I am concerned about something
063I will reach out to the principles and say hey did you get a chance to read the PLC notes from this grade level or this department would you like to reach out to them or would you like me to reach out to them? There seems like there's an issue there. So there's a lot of background on my part for that. But the other committees um I am not in charge of except for the district P. Any other questions? >> Thanks. Thanks for um helping explain. >> Yeah. That's awesome. It it has been I feel like this has been a year for me. This has been a year of really diving into a number of not really PD or assessment or curriculum but it's in that other realm but it's things like mentors. I I revamped
064that whole mentor handbook. This PLC representative I really re revamped that. this district of committees. We really Dave and I really worked on revamping that >> in order to provide more clarity for staff district. Really, that's the that's the whole goal of it. >> Well, and I really appreciate it. If we are paying people >> to do a role, the PLC's and the mentors, then they should have very clear-cut goals and know exactly where they're going. and and when we started the programs, it was we've evolved as as they've evolved and now it's time that we know for sure what they're doing to earn their money. And you know, you and I have talked about that and um so I really appreciate this and I also appreciate the trying to spread. I would hope that
065every teacher would be on some committee because you're right, there are some teachers who burn themselves out because they will go on every committee, but you're also getting one point of view. You're not getting multiple points of view. So I appreciated this and I appreciate the push to get people more involved. Thank you. >> Okay, moving on to E which is uh out of district student attendance. So, >> okay. So, our first agenda here out of district attendance. uh administration recommends approval of the out of district application for the following students for the 25 26 school year. This represents students in early literacy first, 8th and 9th grade. Do we have any room? >> Yeah, me too. Great clarifying questions. >> Is there any public comment? >> Back to the board for further discussion or
066emotion. >> I move we approve as presented. >> Second. >> Okay. It's moved by Darcy and seconded by Rainey. All those in favor of that moving on to F out of district student attendance with Mr. Me. So um consideration the administration recommends denial of the district application for the following student as adding another student would exceed 87% of the accreditation cap specific grade level as referenced in strategic plan as is referencing sixth grade. There any clarifying any public comments on this item back to the board for further discussion or any motion? >> I would move that we uh approve the denial of the sub. >> All right. That is the motion was made by Shannon and seconded by Jerry. All in favor? Okay. Moving on to G uh with Mr. Means out of district student
067attendance. Okay. Um for your consideration now in following the approval of the update to policy 3141. Um the following application is recommended for represent early literacy public comments. that to the board for a motion or further discussion. >> I move we accept this out of district. >> Second move by Jerry, seconded by Quincy. All in favor? >> Great. Moving on to H with personnel recommendation for hire with Mr. Me agenda. No, I don't like it. >> Do you mind? >> Does it look okay to have them side by side like that? >> Yes, that's fine. >> Just leave it. >> So, okay. So, you can see there the recommendation for uh higher lists and applicants include recommendations for different positions, special education, pair educators, playground supervisors, That's coach and food service questions. >> There any
068uh public comments on this item? Back to the board for a motion or further discussion. I put I don't really know if this is where to throw this question is but um during our board recruit Deborah so or um we talked about adding like we could know experience or there were other pieces of puzzle that we could be informed about. Um I don't know we really want to talk about that or decide how we want to proceed with that information. So this under hiring trustee announcement or more >> can certainly talk about another time of course but um I didn't know if there was consensus regarding adding those specific components but we certainly could and we talk about it. >> Yeah I think we need to appear as an agenda >> agenda item. Yeah I
069think it'd be great to have that discussion. >> Yes. Okay. Thank you. I was just impressed that there was five applicants for playground super wow. >> Well, Mr. White >> and you should be impressed that Margie Thompson has done lots and was the janitor in Wound for 25 years. >> She's so excited. >> Yeah. >> Okay. So, is there a motion? So, I'll move we approve as presented. >> I second. >> Okay. Moved by Darcy and seconded by Quincy. All in favor? >> All right. We are moving into reports and the first ever administrative report, Mr. Brand Center. I believe >> it's not going to be as good as the student report. Yeah, but it will go along the lines of the student report. Um, Carmela did a great job of presenting the information that
070she was given from each school and just wanted to expand on those first days of school from each uh from each building. Um, talking about expectations to set up students for a successful year. Each school has their own unique way of of opening school. um home home room work with uh with moldown fun activities to emphasize be safe, be kind. Did I get that right? >> Be safe, be kind, and work hard. Um at the high school, inviting just the freshmen for the first half of the day. um setting up that whole system so that they are the most important people. Getting their um grit, integrity, scholarship, compassion, respect, all universals woven with grit throughout. Um and then the middle school, um WMS is more than just Whitefish Middle School. It's work hard, make good
071choices, showing kindness and respect. I think Carmela talked about the expectations tour that we uh we gave at the middle school where five and sixth grade we had smaller versions where two classes came to the three different stations and they got some um intense but um very important and pertinent information to set them up for the rest of the school day. They were first in the morning. Um they got some WMS working hard making good choices showing kindness and respect universals. We say that every single day in our announcements. So, it's ingrained in their heads. Um, but we had a cafeteria um station, a playground station, and then one in the pack. Just kind of going over those what do we expect here at the middle school, especially for that fifth grade crew coming over
072new review for sixth grade. And then a big assembly for our seventh and eighth grade talking about, you know, those expectations and what does it take to be successful as, you know, the big dogs of the school. and now you seventh graders coming up from the elementary levels because we have these two different schools. Um it was just a great first day. Mr. Jones and I were talking about might be one of the better first days that the two of us have had. Remember his first year was co >> and then kind of building on that just this year has felt really good to start the school year. Um all those universals are connected to those right behind you with uh um two of them especially improving academically and most importantly safe and inclusive welcoming
073schools focusing on those with the students early that allows for students to start um learning right away including that first day of school. So just wanted to give a report and update on that first day a little bit more in depth than than the student report but thanks for listening. >> Thank you. Next question. >> Oh, yeah. Anything. >> It's exciting to know. >> Thank you for being inaugural. >> It's great to have you guys particip All three of you are writing best one, but I >> Whitefish Lake Golf Course. for coordinating. >> Thank you guys. >> Okay, moving into trustee announcements. >> Okay, >> school visits. Um I think the plan is for October as we've done in the past. But then the question is would we all want to go to every schools?
074Um, I guess I'm open to how what people would like to do. >> They do not have time to go to office. >> Okay. >> How much time does it couple time? >> Okay. Yeah. I'm thinking this year we talked about having the admin lead us around, right? So, it'll probably be shorter. I think it's like 45 minutes to an hour. I guess especially having because in the past sometimes we've wandered around on our own. So >> sometimes you would get sidetracked or it could take a very long time or you're like oh I really want to >> go I can but I would think an hour >> I think limiting it to an hour >> because I'd like to do all three just >> I think the option for all of us to do
075all three and then if it doesn't work out it doesn't work out. I think that is a nice and that's sort of what we've done in your works. >> Yeah. So, if you want to sign up for all three, >> would someone be willing to do that spreadsheet? >> Um, you are really good at it. >> So, you have you have Wednesdays off. >> You have Fridays off. >> Okay. So I just want to make sure I try to like make sure what those >> So Darcy will make a spreadsheet with some sign up times and we'll try and we'll kind of start with there with what days work for people and then we'll try and consolidate it. So >> we only in the past I made a spreadsheet with some times and it's like
076three trustes like three trustes at a time because now we have core. So then I send it to the admin to the principles and make sure those times are they don't have any major conflicts and then they give me the thumbs up and then I send it out to the trustees and you can put your name in. But um I try to always make sure there's opportunities for staff or trustees who have full-time jobs that work to make sure there's some flexibility in there so they can train you >> get in there. Okay, perfect. And then and it'll probably be easier because in the past we've tried to get everybody and so this year we are just you know we could set times and if you can you know we could try and consolidate it
077more >> and I think as a rule I mean I just just to speak because I am very flexible in the time of day within that day. So whatever works best for the ad's normal like routine like out of respect for we are asking for like presence. Um, so yes, I think this is an inaugural and I think as a group if we can just agree that this is our first time trying it this way back again after a little bit. So if it's a little bumpy, let's just all be honest and have feedback and then we can always tweak it. We don't have to get stuck if it's not helpful working. >> Okay. So you will I will work on that >> volunteer. >> Then >> discussing our work session um kind of for
078we talked about our format of work sessions and how we want them to be more supportive of the business meeting. So getting information in a work session that supports what's going to be presented at a business meeting. Um and what I also heard was and is that K12 connects really maybe we forego them this year and try it without was that a general cons did everyone feel or that way? Okay. >> And so then the example and Dave and I were just talking about so the example would be in September if we go over the data review from our testing that will support the presentation of the action plan updates for the business meeting, the next business meeting. >> Right. Perfect. >> Okay. >> So, that's kind of the idea. >> Um, and so then
079I think if we have questions, just thinking about the work session being a data presentation and then potentially seeing what the action plan update and having questions for that and make the work session not as long as Okay, that's a question. Yeah. Um, so the one thing I know with the K2 Max was like to try to get community input, but one of the things I believe teachers usually got like a P credit for that sometime. >> Yes. And so we if we wanted staff to come, we really thought that their input would be valuable during a work session. So fun to connect is would it still be possible to be like we want staff to be able to offer the credit? We felt like having staff at a particular work session was an important
080like provide an incentive for staff participation. >> So there's a workshop topic. >> There's a topic we want like let's say we like really start diving into attendance. I know that there's going to be a committee but let's just throw that one out there and be like but we really want to hear from stats. Could we still throw an incentive out there >> without being under the connect umbrella? >> We can Darcy. It's just I'm bound by the state to in order to provide P it has to happen in a twohour chunk of time or like 1 hour and >> 45 minutes or do you say I'm sorry I I can't give P chunks less than two hours it has to be two hours >> or more. >> Yeah. Okay. Got it. >> Okay. It
081has to be two hours. Okay. Perfect. That's good. I was like six to eight. >> Yeah. >> Okay. >> Yeah. Could it be one hour at September meeting and an hour at the October the same topic or >> strictly in the same >> I think >> because they figure I just wanted to make sure we weren't like >> getting absolutely >> okay thank you thank you >> I think one other thing D and I shared about this in our two one as well is that since we're talking about the format of the work sessions and the efficiency and the contributions of all and that my input would be that I have enjoyed this is just my opinion so take it with I have enjoyed the work sessions that we've had when we all sit in
082the big cube and we are staggered with how we sit >> versus like the little groups of four tables >> um I feel like they're more efficient then everyone there's a lot of mutual ideas going on like we don't need to all repeat ourselves like I think that's that's just my thinking I'd be open to other people's but that wasn't Yeah, that was a [Music] >> it's just efficient. But that was just so making sure for we just that we're all on the same. >> Yeah. >> Uh that's all. >> Okay. Oh, I would just say one thing. I was at the opening breakfast and the speaker was great. Um, and he was very funny and and he had a lot of good comments, but one of his main messages was, "The kids will probably
083not remember what you taught them, but they will remember how you made them feel, which we all know as teachers, >> but is probably the most important thing." And that was one of his big messages, which I thought was was perfect. and our goals too. >> Yes. Yes. And he was um he was a very good speaker. He was um lively and didn't sit still. He moved around that crowd that you can't believe and he had lots of good messages. So >> yeah, it was it was a good good workout. >> Um okay, we'll move on to >> Oh, sorry. So many more. Um, >> yeah, first of all, I wasn't sure and I think we talked about this updating the staff on like the Oh, we're waiting till HR till we fire HR to
084update staff on something. So, okay. Um, I also just wanted to say a huge um I thought was that big rainstorm that happened at the first football game was impressive. And what also is impressive is how the district staff just got all those kids to safety and made sure people were safe and had a place to go. And I just think that that's a huge kudos to everybody who was out there at the game. Luckily, I was watching from underneath my covered decks, but I was feeling I was feeling um very nervous knowing that the football game was going on and you guys had all that to manage. So, um I think it was handled really well and knowing the gym was open for kids who didn't have a ride right away and had a
085safe place to go um was great as I had a kid who was there without a parent. So, I was like, "What's my kid going to do? There was a spot for him to go to." So, thank you. I think that's an important um acknowledgement of a great way to handle an unexpected event. Um, and then I just wanted to mention um our websites because we got these great new websites, but I don't know if we're utilizing some of the communication as well with the activities and like the current events like upcoming events. Um, if they could be more >> I have that on my list too to talk about when but you were going to talk about the calendars and your superintendent like you have those listed so I wasn't sure. No, I was
086going to say would you like to talk about those together as a calendar? Would you like us to talk about whatever >> because I think that's the same. Yeah. It just always feels like there's not we haven't talked about this as a as a parent. There's like not the information I want like when is open house, when is homecoming or when is the first day of school when school hasn't actually started yet. So >> I would like to see I don't know more or different information. I don't know if I can. Um, I think if you open up each of those calendars and they're so important that we put them on their agendas, >> they're very different, >> right? >> The district, the high school, the middle school, and the mold downs. And I understand
087why because they're very different schools, but as a parent, especially if you're like transitioning up to a new school or it would be really nice if there was some consistency for every day there's a day. And I we are very like I vaguely remember having this conversation before about we have that other calendar and really trying not to overwhelm this calendar with too much information, right? So trying to tease that out. But truly as a parent, it would be wonderful if there was one place where you could pull it up and you could say like on you could see if you opened up each calendar like Labor Day is listed as off but then people don't have that September 29th is >> off is also off. you know, like at least days off of school
088and then high school has homecoming listed, which is awesome. But if you're in elementary school or middle school, you still kind of care about homecoming or we want you to care about homecoming to feel part of the district. Like can we can we maybe have conversations about aligning a little bit of like this the architecture should have some consistencies between all of the all the calendars and then obviously you don't need the high school volleyball game on the moldown calendar per se, but like great I think that's what I'm noticing and hoping for here. Yeah, >> I think um when we initially developed this revolving feedback from that initial conversations we had with the new website and trying to get that feedback about how we should design it, how we should put things together. And
089so I think you know that was our initial try then right so here we are this is what we put together from that modified a few things based on feedback since then uh but maybe it's time to kind of bring a few of us together look at it okay is are there ways to adapt this further to effectiveation to everybody um we purposefully like kept up you can see on the right hand side it says WSD the school year calendar. >> That's the school year calendar. That's we purposely wanted to make sure that was set but that was part of the feedback, >> right? Yeah. >> Uh so you know some of these things are following that. Then we wanted to create a um in on the what district website was going to be mostly
090most districts are mostly about board meetings and upcoming work sessions and the district websites typically uh but you could have like a separate one and links to something that has more additional information possibly. And then um the high school for instance uh has two different versions. We talked about that when we initially set this up as well. One academic and one activities. But there's some room for growth of course. So maybe there's we put together small group of people to get some feedback about improve them. Well, >> I like the thoughts that you shared and look at it all and see if there better ways to communicate. Yeah. >> Like I just like how in the high schools you're right that you have the school year calendar, but I like on how the high schools
091they still say any days no school. >> That's helpful. >> Yeah. You know, and I mean even though you're right, I could look at another calendar >> that it's just I don't know. Yeah. I think have a conversation. I >> Which ones have >> Yeah. I I know it might be cumbersome, but as a parent, if you had children in all three schools, >> yeah, >> it would be very helpful to have one calendar that said, okay, football game, volleyball game, you know, uh board meeting that in one calendar and maybe that's too cumbersome. I don't know. But as a parent, if I'm trying to click on the middle school and and the high school and and what's happening in Wound and um a lot of parents number one won't do it. Um but if
092you're really looking for something, it's a little cumbersome. >> If you could create here's this one. >> This one is the um calendar. >> I work with a master calendar much like that every day of the week. It's simple to do. >> Yeah. Although >> divide everybody by color and it's >> Oh yeah, they have color. So yeah, >> true. Yeah, >> it could get fancy color. >> Yeah, it's good good topic. I think and there has to be a scroll down version on every single one of them because it' be a lengthy list, but you could create one academic or one complete calendar. >> Yeah, >> for sure. um possible to have a link to next year >> because I have people like text me like spring break next year or when is the
093first day of school year because they're trying to plan their vacations and I think the only way that they can find this master calendar this one >> is like by looking through our board docs and happening to know when we approved it or is there a place on the website >> right on the right hand side >> there's that >> oh we don't have Oh, we didn't approve it yet. >> February two years, but it's fine. >> Sometimes, so we don't know the first day of school yet. >> Usually it would have been genuine. >> Okay. >> So, once it's approved though, even if you just had key points that said first day of school, >> once approved, maybe there could be a link on the website >> of what we've done. That's that they're
094they're >> they're right next to each other. >> Okay. one winner. >> Yeah. >> Two years is helpful. >> Basketball tournament. >> I'd say two years is helpful for people with their planning. >> Agreed. Especially as we focus on attendance policy because then people can plan their vacations potentially if we're trying to support that. Right. Yeah. Well, I think I've heard a lot of that feedback. I think I tried to incorporate that, make some adjustments and see how it looks and get some feedback again. >> Um, just totally vacations. I know we have our assessment calendar on the website, but as a parent, you know, you said like every kid gets that packet of that dreaded packet of paper this school year starts, but I'm wondering if that could be in there for each school
095or something. So that way maybe parents are a little bit more aware of when the testing windows are. I don't know. Maybe it's not but it might be um you know how we have the student assessment calendar. >> I don't think it's complete yet. So I think that's why we're still not completing it. So okay it's at the beginning of the school year like you're talking about like that packet that goes out. Yeah. >> We did that electronic with the shared >> all electronic and that's something you'll be seeing some communication from the principles again. again remind people to go in and update that to look at that content but you're right that would be a good thing if we had it available I don't >> maybe we don't >> um so maybe when it
096is available that's own email >> sorry you guys off topics but I appreciate any other trustee >> okay moving into see superintendent announcements >> I guess I don't want people to count But >> go right ahead. >> But it is exciting if you think about what we have coming up here. You know, we got soccer, golf, cross country, volleyball, homecoming starts on the 22nd. Um, we got the expansion things that have been talked about, too. Um, so we've got a lot going on. Uh, things are coming up on the the week of homecoming as well. So, um, the community update will be the Wednesday of that homecoming week. So that's an important date. So that's when we'll put out the information and invite as many as we can to come to that event. So all
097right, I'm going to go back to our calendar. >> All right. So many screens open. Sorry. >> Oh, there. Okay. So yeah. So um and then enrollment that that calendar you can you can see that information. I mean sorry um we are up compared to last year by by a little bit overall in our district. Um some higher highest numbers in the the high school that we've saw 680 students or at one point we were similar but know that was a long time ago. So, we're seeing some high numbers overall in our schools throughout, especially at the middle school and high school. >> And that trend continues that we've seen in the past year. So, we're seeing enrollment increases in middle school and high school. Not just kids moving up through the grades, but people
098moving in and enrolling in those those grades. We do see some coming and going. This time of year, it's really hard to get accurate numbers. We have kids who are unenrolling and kids who are enrolled. So you can see see a lot of that some of the information shared there. But overall we're up compared to last year at this time. And then um I wanted to bring up information about MSEL conferences on the 15th, 16th and 17th. You are interested. It's in Helman which usually is going to be Billings or Missou. So, Helen is not a bad place to go the middle here. So, if you're interested in attending it, it's a great conference and I sent some information with links out to you. If you're interested in attending, just let me know. By the
099way, she's reserved some people are interested. Um and then the Pacific or it's actually uh the Northwest Institute on Special Education and the Law. It's on 10 27 through 29. I believe it's like in Seattle, right? Exactly. >> I think so. They used to switch it between Portland, Seattle, but I think it's in Belleview. Uh so if you're um interested in that, that's a great conference. may see another person there, >> but if you're interested, let me know right away and we can get you registered for that. is a really really well done conference and if you want to understand the law as it pertains to special ed is it's presented in a way that I I'm not entirely sure it was the only trustee but I was one of a few and uh in
100a way that everybody can it wasn't just for business officers but just for a lot of it was about compliance I really good. >> And then the um fall work session draft schedule. Uh we've talked a little bit about this already. So we have the data review and attendance procedures u coming up and Darlene Shada will be a part of that work session where she'll share kind of a proposal for committee to review tenants procedures and what that could look like. get input from all of us administrators trustees about what that that purpose would be timeline and things like that. So give us a good time to discuss that together as a group on the 23rd in addition to going over our data review which will then lead us to our next regular schedule where
101we need to go over action plans. But the next work session we're proposing looking at the governance calendar because that we want to make sure we align that some of our goals and things that we've talked about recently and then um our superintendent quarterly review as well and then potentially in November HR topics channels of Deborah Silk as well all designation so so far Elizabeth I've been working on kind of drafting that schedule based on a lot of the discussions we've had recently and making sure that they lead up to the max order. Any thoughts on that? >> I have a thought that I didn't think of that you're talking Dr. Barson. I think it might be beneficial. Would it be possible to present enrollment numbers of out of district so that the enrollment numbers
102for grade include some of their outer Yeah, we can >> like separately as a different Well, >> yeah, like is it maybe in parentheses after it or >> would be interesting to see how many kids we have? >> Yes. >> Each grade in each grade, >> but yeah, we still want to see that grade number. >> Absolutely. Yeah, I just like to see if So it's 132 and 10 of them are out on a different >> present >> each time or >> I don't think it would be I mean I think once you put together the is one of Is it a problem for you to put together that report and then present it each time that you >> I'm not I'm trying to think through that yet how difficult that might be. I don't
103know. >> Too difficult. It's not that important but >> Well, but don't you only have three times that we're accepting students so they drop out? >> They drop out. Oh, they could. Yeah. >> Yeah. We'll try to incorporate that into the next one if we can or a separate uh information on it. It has to be separate, >> but I'll try to incorporate. >> Sounds good. >> That's everybody. >> All right. Thank you. >> I just want to just say thank you to you and Elizabeth as well for the on the calendar and calendar and discussion about work sessions and think that's been a lot of work for you guys. So, thank you for >> super strategic. Yeah, good job. >> It'll set us up for smooth >> and if you think about it, this
104is just a little bit of the things we talked about. So, we have other items make sure we put them in a place that makes sense and then leads us up to the um transfers. We have the um special education transfer into the high school and then we also list of resignations there you can see as well today. Um and there's one more thing I wanted to share. So uh because this just we've finished this process just really very recently. Um I'm pleased to announce that through the interview process and the reference check process is complete. We will be bringing a recommendation for hire to you at our next special board meeting for the charge. So great >> thank you. >> Committee member I will say what a win for the district. I mean, I
105think so. >> Yes. >> She brings really cool background and experience and attitude I think toward the job and it will just be a big move for all of us. You get to learn from. >> Yeah. >> So, yeah, we'll see that on regular board meeting or the special board meeting that we have coming up. >> The one that we have before our session is great. Okay. So, we're gonna move on to the directive miss. [Music] >> Greetings from the business department. Beginning of the school year is busy at the business department as well. And I know it's hard to believe, but it is. So we have especially on the payroll end of things with the turnover that's happening, new hires and also resignation and everything that's involved that. So we've been very busy with
106that. The same line of uh we've been working on annual enrollment and flexible benefit plan. Uh we've been ating our health savings uh account enrollment and amounts it is just uh there's a lot going on but everything is good in the building >> I can't say it's 100% support 90% >> and the books are balanced >> I I as far as I know that's to ask me ordinary >> so When that start when they get a claim >> uh well I'm actually already uh working with them >> yes yes uh they already uh and reviewed and audited uh our enrollment I don't know the results of it yet because they looked at the whole thing some not been uh gathering and we all have gathered and submitted all the documents that we can that they're
107able to look at uh from their office. >> Uh the uh actually the ownership of our current firm has just recently changed as of July one. Uh the longtime partner and owner has retired after 40 years of doing audit work and uh uh the auditor who some of you may know actually uh so again I I feel very good about the future developments because I know the staff and the team hasn't changed much even though the leadership did but they're still very familiar with what we did. Uh so that's going to I can't tell you how long it's going to take. Uh I don't know if they'll make driver changes and how audits are performed. I can't speak to that but but it's already happening. Uh also in light of the new school year, I
108updated our financial report somewhat uh maybe. >> Yeah. >> A little bit longer, but again, you know, there's no uh I I thought we need to include some information about this federal state, >> right? Because I often get those questions from maybe it's finally time in here and get those pie charts going once once. They're so full of green as in money because we didn't spend any money yet. >> Yeah. >> Uh uh again we have those title grants. We have several different title grants. Uh you can see those names of those title grants are pretty selfexplanatory about what they what the money is used for. I students with special needs. uh Carl Berkins is career and technical education and then we have some small state grants and then at the very end of the
109monthly financial report we have uh the uh expenditures budget to actual for general fund if anybody really wants to dive into those line by line items. Shannon would like >> they know expenses are pretty much what they should be uh for this time of the um so we can see again if there's anything other than those federal state grants if you interested in any other information. And we can also uh there's no saying that every month the report has to be exactly the same. If you want to know a highlight on a specific item say hey would you prepare a highlight for next month on XYZ? We can certainly do that. So just thinking thank you question. >> Shannon has a question. >> Just a real quick question. Is it I know that we get
110this information earlier from Mr. Hammond. Is it possible to include tigraphs for that bond? >> For the Yes, the bonds. >> That's quite for the bonds. >> Yeah. Oh yes. I can do that. Just simple percentages. >> Absolutely. >> Thank you. >> Yes, we'll do that >> uh starting next month. Make myself >> any other comments or questions. >> Yeah, I was Oh, >> go ahead. >> The cash recap. There's a June 25 in gray and there's one in yellow. What is the on the top like the column color? >> It's June and Jula. Oh my gosh. And I was like, the numbers aren't the same, Lucy. What happened? It's my eyes that are the problem. Never mind. >> Remember what we ended the year with? >> Well, that's why I was like, I don't
111understand why they're not. >> Yeah. >> I remember right now. >> Yeah. What What did we Where were we? >> I feel like a real idiot. I >> No, you don't. You don't. Um >> I mean it's very similar when you look at uh you know June 24th July. >> Uh it is it serves as a reminder to myself as well to know okay where did we end >> no I like having that there. I just couldn't figure out why the numbers weren't the same but now I know this was different month. >> Okay question about um the policy that we approved earlier with the the little kid literacy program and I think it relates to I think they talked about it in our policy meeting but I can't remember rational. So when somebody calls
112and they want a spot in the early literacy program and early math and you're like there is room but we have to have it approved by the board. Sometimes the board meets like two weeks apart or three weeks apart. Is there any way that the kiddo can start like on a provisionary basis for those weeks before the board meets or is it no because we can't get the funding for that kid before that day? Like is there any way to fast track the kid into the program before we vote on it because three weeks could be such a long time for >> No, we can't accept students >> for the little kids in any >> as a part of that district process. We can't provide education sometimes our district unless they've been approved by >>
113right >> because they actually could attend their others. >> Okay. Okay. So, it is tight to >> I think it's the law almost like we can't it's more of the law that I guess >> there's no other way to have a board meeting than all together. >> You could have a short meeting before the work section meeting like is there a way to fasttrack those people who are potentially wait like I'm thinking of a four-year-old who's waiting for like three weeks to find out if they go to preschool tomorrow. Well, two weeks is typically what we have. We could do it during a work session, >> right? >> But like five weeks long. >> I don't know. >> But I I think other point is that there's a process too. It's not automatic. If you're
114out distributed, so you have to apply >> to be assessed determine whether or not eligible. >> Okay. >> And that's a long process. And then so I think if that's time sequentially you know in terms of >> okay we we're considering this out of the district first we're going to evaluate whether or not they're eligible >> okay >> then determine that and then they would then it would come before >> got it. So even >> there's just no way to like unless you special >> but it kind of sounds like the district is trying to align their research >> to align the board meeting so that way all that stuff is taking place before. So probably anyway >> no matter what we're going to have to do those steps but if we we do our
115work to align them better we could line it up pretty well. >> Okay. >> Hey Jerry. Yeah, Lucy. Um, one of your pie charts is for gifted and talented, but it says to be determined. Um, who determines it and when is it determined? >> OBI determines that and it should be determined. >> I don't have I don't know. >> You don't know. But it's OPI though. >> It is OPI >> which explains a lot. >> Yes. For example, all all the title grants, >> we only usually with title and IDR grants, you don't know the award amounts, at least the final award amounts until the fall. >> Yeah. >> So, end of August, beginning of September. So, when we got it six months ago, >> Yeah. you don't know what you get. >> I can
116only estimate those numbers because I don't know what they >> usually. So why is the gifted and talented so much slower? >> It's just the way OPI does it. >> Yeah. >> So it makes it very difficult to plan. >> You know, Jerry, what they do, they uh award gifted and talented in two-year chunks. >> So whatever we get, it's going to be for 25 26 and 26 and 27. Uh it's a fairly it's not a large. >> Yeah. But >> aware of that. >> Yeah. What's the advanced opportunity grant fund? >> Advanced opportunity grant fund is uh for other learning opportunities. >> Okay. >> So that is a great we are >> very proud of ourselves that we applied for that. Yes. And this opportunity that's a >> that's a large chunk of money.
117So >> it provides um support for to cover um out ofpocket expenses um for students. Um and it also um helps with um career and technical ed courses. So we've been able to study >> helps with that. Yes. >> Okay. all of those kinds of things. >> And it it works not only I mean it across the district. It's not just the high school, >> right? There's a chunk of it for and there's a formula. So much of it has to be spent on certain things. >> Okay. Okay. Nice. Thank you. Mhm. >> And doing gifted and talented, a lot of that money goes towards testing, the Kogat testing because that's not it's expensive to test every year. So, it does go towards that. And then materials for the program. >> Well, I know it
118doesn't cover the salary for a person. >> No, no, it never asks. some of that when the when you said that you were I remember like when you learned about welding like I take the welding test or for some of the special stuff they needed for the glass it helps pay for that right >> advanced opportunity yes >> that's what that one does too right >> transportation stuff yeah it was it was really nice because it was kind of broad and you can make it pretty individualized right >> it's helped out some kids from the independent high school >> thank you Any other questions for Lucy? Thank you, Lucy. Great. Thanks. >> Yeah. Into the consent agenda. Um, is there any clarifying questions on this? Is there any public comment on the consent agenda? Uh,
119back to the board for a motion or further discussion. >> I move we approve the consent agenda. >> Oh, second. >> All right. Moved by Darcy 7 and by Shannon favor. Okay, everybody. One more motion. I move this second. Moved by Jerry and seconded by all in favor.