Whitefish School Board Business Meeting August 12, 2025

001Okay. So, we'll call this August 12th uh school board meeting to order and then Quincy's pledge of allegiance. I aliance to the flag of the United States of America. >> Are there any revisions to the agenda tonight? Any revisions this evening to the agenda? I only revision might just be that we postpone voting on F. the approval of this because I can't vote on them because I wasn't here at the meeting. So my suggestion those to the next business that's my only thought I don't know how to do that >> I make a motion that we vote or can I make a motion that we move the voting on approval of minutes item F to the next business meeting. So moved by Quincy, seconded by Jerry. All in favor? >> Okay. Thank you. So we

002are moving the approval of minutes to the September meeting. So we'll do July and August together. >> That sounds good. >> Okay. Uh public comment. Uh this item is the appropriate place to make comments about an item not on the agenda but within the court's jurisdiction. Each action item on the agenda has its own public comment period. In order to protect individual rights of privacy, avoid comments that identify students or staff members. Additionally, public comment cannot be used to make comments regarding contested cases, grievances, or legal proceedings. Due to open meeting laws, the board cannot respond in any way to comments made during the public comment period. So, any public comments? Uh so we'll move to E which is the public correspondence which I do not believe we have any >> uh F is moved

003and G is a student trustee report which student is not here on summer break. >> Um and H is our WA WCA updates also still summer break. We'll move into the discussion and action items. Um, A is the summer jump start program highlight. I'll let you take it away, Sarah. Um, so you all know that this year our district um implemented the summer jump start program, which is one of the program alternatives or choices that schools can opt into under their early literacy initiative. uh their main goal, if that were to be worded, um is that they believe that a student um should be given all opportunity to be reading at benchmark or at proficiency level by grade three. So, our summer jump start program targeted those students determined eligible during uh screening opportunities in

004the spring who were incoming kindergarteners. So, those brand new never ever come to school um up through incoming third grade. So, those who had just finished second grade, um it was a great opportunity. I think um my my favorite uh part was at the beginning when a kindergartener walked up, I'll change the name, um for him, walked up to me on the first day of school. We were checking people in first day of summer school and said, "Hello, my name is William. I'm here for the kindergarten." Um and I went, "Welcome, William. I'm here to help the kindergarteners." Um right this way, please. Um, and we had zero tears in the kindergarten classroom. Um, except for three parents who stood at the door and cried with each other. Um, but it was um, it was

005a lot of fun. The kids did um, some amazing work. It was staffed by three teachers. So, we had a incoming kindergarten classroom, an incoming first grade classroom, and then a combined second third grade classroom. Those students could begin to work on some of those comprehension skills. uh each grade level had their own area in which they could qualify or areas or pieces of literacy competency that they could qualify under. So those second third graders were beginning to work on those overall reading and comprehension skills in addition to the fluency phmic awareness etc that some of the lower grades were focusing more on. uh a snapshot of a classroom classroom's progress. Um I took second grade. Um we progress monitored weekly throughout the program. Of course um 6 weeks is not a long time to

006implement an intervention. Um but those students were coming in averaging um below the 25th percentile in their reading skills, that particular second grade group, and they came out of the program averaging the 30th percentile. Um so they are are well on their way hopefully jump started on their way towards being proficient readers by that third grade level. Um we had a great staffing um opportunity as well. We had seven PAR educators who supported around um and we coupled that with a high school credit recovery opportunity as well. Um so we had both both our oldest and our baby students in the building um at that time which was actually a lot quite a lot of fun. um great support from food service um and others um from from Travis who got to do some of

007his um supporting of the school in the cleaning area during the summer when he might have done different work. Um there were a few calls to Travis. Um and I I learned that a lot of respect to Moldown teachers. I don't know how they keep teaching because their teeth keep falling out of their heads all day. I uh I owe Madison Kaza a box of Ziploc baggies. Um but it was a really great opportunity. Next year's will expand to include early numerousy. Um so there will be early math skills that will be addressed. Uh that I think in some ways will be supportive to kind of a more well well-rounded schedule. Um those teachers taught um often three different types of um kind of intervention level reading instruction throughout the day and they'll be able

008to blend that a little more holistically with students who are needing some additional math support. Of course, we all know that a student who's struggling with reading um is probably going to show you that that maybe they're struggling with math as well, but they may really just not be um as competent in reading that story problem or that word problem and interpreting it. A sentence is a sentence, whether it has a period at the end or an equal sign and a number. So, uh we've we had a great time getting to know the students. I think they're well prepared for starting. Certainly that group of about 25 kindergarteners will walk in on the first day of school and wonder what's wrong with their friends. Um but we we were really proud of them. Thankful for

009the staff. Thank you for the support from the district to to run a program. >> Yeah. >> Question. >> How many students were >> um we yeah we um offered or we had 50 students sign up. About 45 attended throughout um throughout the program. Um, and attendance was pretty decent. Of course, summers are hard. Um, so there were some commitments that families had already made, but they made made best use of the time they had. And in general, we had that 40 range there daily. >> Yeah. >> Any other questions? >> Thank you. Appreciate it. Thank you. Very nice. >> Okay. So, uh, B is going to be our WHS expansion update. Hey, hello everybody. Good to see you. Um, this is the August update to the high school academic and athletic expansion projects. Um,

010jumping right into the report. Um, in short, uh, things are on track. The design is continuing moving forward. Um, and contracts are in place. Um, and everything's within schedule and budget at this point. So, nothing earthshattering to report this month. Uh, but we do have a few updates. So, uh, the first one you're seeing on the financial section, the only thing that's new this month is that we've included a total dollars spent to date. Um, and what you're seeing there, that 882,000, um, is a lot of early spending that's inclusive of some design items, uh, survey items, geotechnical items, um, some early consulting type stuff that's typical for this stage of the project. So, um, no major variables on that to report. And you'll start seeing that updated on a monthly basis from here on

011out. Um, other than that, jumping right into the milestones. Um we did execute the GCCM contract which is the only thing that really changed here in the milestone section. Um so that's a great uh hurdle a great milestone stone to have behind us. Um full team executed under contract on board. Um everything else has not it's remains the same which means things are still on track in terms of the design and construction. Um so that's really good to see at this stage of the project. And then key milestone updates here. Um the first one again GCCM is under contract with Martell. Um we have been undergoing a lot of value engineering and design efficiency work uh over the past month for both phases of the project. Um and so uh A&E will talk on that

012a little bit more in a minute. Um but uh that's just all an effort to get the budget and the design aligned and um everything is is going really well there. Um as far as the design process, things are moving forward nicely. Uh we are tracking a goal of October 1st for the 100% DD, which is design development documents to be complete. Um so that's right on track with uh everything that needs to occur getting right up to breaking ground. Um and then uh as I kind of noted the construction cost estimate, we did get the last round which was um at the end of schematic design and we've gone through some value engineering efforts and at this point um at this stage in the pro progress or in the project um things are right

013in the typical ranges that we like to see for the design and the cost estimate. So that's really good news. Um and we'll continue to revi refine and develop as design moves forward. Um, our next round of cost estimating is tracking to happen around the 100% DD stage. So, um, that'll be be a really nice update for where things are at at that point. Um, progress photos, nothing too exciting this month. Um, again, we're just looking at a lot of design aspects. So, um, not that that's not exciting, it is it is very exciting. It's just on my progress update photos, they're uh a lot slimmer than what you'll see from A&E here in a minute. Um the first one here is the current site uh plan that just shows the current conceptual um to

014give an update of where things are at with the building and very similar to what you saw last time. So nothing major has changed there. Um and then the second photo is just an update for the perspective a rendering of the main entry uh which takes into account some of those value engineering items that we talked about and that A&E will will go more in depth on here in a minute. Um, it just gives kind of a new update, a new shot of what we're currently looking at for design of that main entry. Um, so that's the August update. Any questions? I was just going to clarify um just and I know everything I understand nothing is set but just generally speaking looking at the timeline it looks like if I'm doing math right so

015if you start the new infrastructure for academic phase March 2026 start athletic phase saying March 2026 so then if you're wrapped up in theory by August 2027 is it really just that 2026 school year that the students and staff are going to be mostly impacted then if you're starting in spring, then you got a summer, but then it's really just that one 2026 and then hopefully done by that spring. Is that accurate? >> Correct. Yeah. Okay. >> The goal is to have things mainly opened up by August that that school year um of 2027. Okay. >> Correct. There will be some items most likely that will trickle into that school year, but um in in effect, most of it will be complete for the most part. Yeah. Substantially. >> So hopefully >> disruption to routines

016for the world. >> That's the goal. >> Hopefully this is just the one. Correct. Yeah. >> Any other questions or Thank you. Appreciate it. >> All right. We'll move on to C, which is our WHS expansion of faith. >> Good evening. Thank you for having me here. wanted to just piggyback on Luke's update there and uh the board attachment is really kind of a mashup of a presentation we gave um a little over a week ago to the committee. It was an update just to inform them of where we are as we're coming into the school year knowing that when educators land it's it's difficult to get their time. So, we just wanted to check in with them and make sure that we were tracking. And so, this is a little bit of a lengthy

017document, but it's pretty comprehensive. I'll just try to hit the wave tops and build off of what Luke just presented. So, you'll see that it's the A8 meeting. That's the eighth meeting that we've had with the committee, which is our a series of meetings as we've designated it. And so, really the next page is just the the team, those committees and the design team, uh, owners rep. Sorry, I'm make you nab it. I'm gonna make you click a bunch, Dave. >> Sorry. >> It's okay. It's all right. Um, that's all right. We can stay We can park it right there. What we just kind of bounced over was there. Yeah. >> Okay. >> So, and rolling in the schedule. And so, um, continue to kind of mark these different types of schedules. I think since

018the last meeting, I think we had recently given a last time I gave a board update, we had recently given a um a community meeting and done some of our what we call room data meetings before the end of the year. Those are where we gather all the kind of finer information from all the different user groups within the school and understand a little bit more deeply how they want to use each of the spaces and really start fine-tuning it to um each of their individual programs, existing equipment they have. really trying to understand how they how they want to teach while also leaving it flexible. Of course, we're working within the schedule here that um that was a great question kind of the work back for us is from um spring break. And so

019that's big idea there is that you get better bid pricing in the spring. Contractors are typically more hungry at that time. you see better bid prices and Martell is planning to mobilize around spring break and really starting to prepare some of those things so they can make the best use of the summer and then that next school year and then the following summer in order to not disrupt to minimize disruption to the 2758 school year. Um, of course there's remodel in there and so there's always the game of having to displace students and teachers and create capacity. Um, so in in doing so, um, there's it always feels like you get pinched a little bit. You get squeezed on the site where you're already feeling like you're bursting at the seams a little bit because

020of, uh, enrollment. So, we're continuing to track those things with bond language, enrollment, costs, schedule. It's just kind of the nature of uh our work is that we have to keep tracking with all those things and understand how to make it stand up and heat it and cool it and ideally make it also be um beautiful and welcoming and uh and flexible and futurep proofed for the future future of the delivery of education. uh we still um look back at these guiding principles, these uh design goals that we established uh early with the committee and make sure that we're upholding all of those things and that the design is achieving those those five items. And then as I roll into the design concept here, it's it's almost like there are little tweaks and the tweaks

021are now getting so small looking for those efficiencies and things that you don't see these big grandiose moves. It's not options of does the addition go here or over there. Um big big moves are kind of yesterday's news and now we're really getting down to kind of the finer details. Finding the economy in there, stretching uh the dollars as as far as we possibly can, making sure that we're future proofing it and and getting multiple uses out of um out of these spaces and thinking about how classrooms might be adapted in the future as well. that they they could have a use today and a use at some other time in the near future, near or distant future. So, be able to set up the school district for for that as well. So, there's some

022flexibility within within the plan. Uh there's also been a good deal of work working with Martell on a phasing plan and we're getting to that stage. Uh Luke mentioned the 100% design development milestone coming up. That's a opportunity for all of the uh design team members, all the different disciplines to get together and make sure that we're all coordinated. We'll also do another cost estimate with Martell and see how we're tracking on that front. Also be an opportunity for owner review. And then another um another kind of layer of what does that phasing plan look like? What does it look like during spring break? What does it look like at these different milestones? What does it look like at Christmas break? and how do we start to do these transitions and solve the smaller problems

023within the bigger project. So this is a look at the uh the school itself um in context with the athletic fields and as we work our way through this presentation this kind of top part of it is academics and the last few pages are athletics kind of proportionate to the two different bond amounts. You can see there's a few if you look closely and if you kind of have a good mental image of what the last plan looked like, it's very very close. There just continue to be small tweaks um along the way and making sure that these things are right sized and continuing to meet the bond language and fit the budget. What's on the next slide? Oh yeah, some exterior perspectives is kind of a key plan. A few exterior perspectives so we

024can kind of flip through what these look like. It shows the main entry and couple of the elevations on the side of the new addition. So a look a look in from uh Pine. And if you recall from some of our previous considerations and options, it was big questions. Where's the front door? We uh relocate the front door, keep it where it is. And we like to keep it where it is, keep admin where it is that's functioning really well. It's it's in a good position to have good eyes on the school and who's coming and going. And so how do we start to use the addition to identify where the front door is? Um it's a little tricky at the moment. Um and so some some signage and a little bit of wayfinding and

025maybe just a little pop of color there starts to draw your eye to over to where the front door is. So you can see the materials are still in line with where they were previously compatible to the um the existing material pallet. And then a a view of more of that true elevation from Pine with some new parking along that side that side of the property. And then another perspective you would basically be standing in the gear heads from that perspective. They're not going anywhere, but they're not here for the purposes of rendering the this view. And then not to be forgotten about the CTE edition uh on the southeast corner of the building. And then some views inside. And these are similar to previous renderings you've seen was the what we called the Bulldog

026Boulevard. This is that north south spine through the building. This is in the addition looking north on the second floor. You're seeing some natural light from above, classrooms to the left and gymnasium to the right. This is pulled back a little bit more looking into a new stair that looks down to an extension of the commons which is um approximately where the the bulldog courtyard uh is currently. And then this is at the bottom of those stairs looking back in that direction. So you're standing in the existing commons uh looking north towards where the current courtyard is. So off to the left is um the entrance and um administration. Off to the right is the the kitchen. And then another view in that area from a slightly different angle. And you get a little view

027down um down the new addition on the first floor uh which leads itself to the current weight room and gym. And then the new addition of classrooms and um concessions and student store on the left. And then as you pull down through that hallway, this is this is that view. So the gym is off to your right and you're looking into the addition. And then this is turning around and looking at it the other way. So you're starting to look back towards the commons. So we're starting to get an idea of structural grid building systems. That's really what we're doing in the design development phase. We're we're uh really starting to understand what it takes to make those elements stand up, heat them and cool them, light them well. and uh those design that design

028vision that was cast architecturally. We're working closely with engineers to support that. And then not to be forgotten about some ideas of environmental graphics and how we start to um relocate and also organize um all of the all of the accolades and achievements that school district and the students have made over the years. So, how do we begin to um to be able to display uh things like the Hall of Fame and uh state trophies? So, there's some pockets identified along that first floor where we see more of the public kind of in the new foyer um outside of the gym. >> So, these these uh these are beginning to take shape. few other opportunities along the stair. And then um and then really identifying some of the current pieces you have like the quilt

029that the Blackfield tribe honored the school district with and finding a a home for that, making it front and center and then continuing to think about how this grows too. uh you get establish it for today, but then the next the next trophy, where does that go? How does this continue to grow and live into the future? Then athletics. Um there's not a ton of changes here. Just a reminder that we have um a combined soccer and football field that's identified as field one there. It's got a 10 lane uh track on the oval and the straightaway. Uh there's a set of um there's a set of long jump and triple jump with accommodations for an additional pair. Uh there's high jump in the what they call the Dzone outside of the outside of the

030end zone on the left. And there could be an additional high jump setup in the end zone on the right. Uh that would be particularly helpful for when middle school is also practicing simultaneously. Uh I uh what's tagged as four is a scoreboard and then uh what doesn't have a tag but it's inside the ring and it's uh but it's north of the fields in in the grass area. There's two um pull uh pits and runways. And then all of the throws, um, shot put, discus, and jab are all to the southeast. And there's a practice field what's identified as item item five there. And then in between is the field buildings and the bleachers. And then those bleachers are an elevated set of bleachers with an announcement announcer booth uh at the top of

031the bleachers. And then you also control lighting and stadium music and scoreboard from up there in the field building I think are the next couple slides. And they just kind of go into a a little bit more narrow detail of um the program within those buildings. And there are really no changes to report on this time. There's probably a few strategies we can employ for a couple more efficiencies. That's essentially the update. continues to refine as part of detail. >> Any comments or question? >> I I noticed in front of the building you're adding 61 or a lot more parking. >> Are you just taking away some of the grass? Are you taking away any of the CTE? I mean the >> Yeah. >> some of the gardens. So the I'll try to try to

032frame this kind of historically where we've been to where we are and to where I think we're going and it's gaining more clarity as we work our way there. But um the city zoning uh has a requirement for how much parking uh per student for the school and in the during the last edition the building was actually underparked and the city allowed that which is always there's always this battle of we don't want to see the sea of parking right and so I thought that was pretty gracious of the city to allow uh for less parking so they want to see as part of this project to maintain that level of parking which is great because we know the enrollment and continues to grow. Um there's also the well where do we park especially when

033those sophomores are getting their licenses in the spring. So, we've done a parking evaluation of where the teachers park, where students park, senior lot, um the independent high school, and then you've got kind of the when it's flipped into a more of a sporting event kind of mode. When we are displacing parking, which we are to the CTE, we need to replace it. And then at a few moments over the years, the lot has been restriped. And that's probably been mostly for efficiencies um and safety purposes. But in doing so, it has reduced the number of parking. So, we've lost some stalls over the years. So, we need to gain those back and get back up to that level. And so, I'm not sure who parks in that front parking lot yet. Um, but that's

034really the next level of this policies is we really need to kind of identify where that is. And if we need to adjust the gates to the rear, um, we'll do so. I don't think those are going away just to prevent the through traffic from hold down parents during pickup. Um, but if we need to adjust it to make sure that we have enough, say, staff parking behind it or independent high school parking behind it, we're prepared to do that. >> So, what's coming out though? So, all these new parking spots can be at the front. >> Yeah. >> Some of the some of the gardens are coming out. >> No. >> Or just the grass? >> No, the uh it might be the site plan view might be the best one to see, Dave,

035if you wouldn't mind scrolling up right after the schedule. Um, so the four-way stop, what is that? uh Pine and Fifth, >> right? >> Um that leads into the I don't know a dozen stalls and then the drop off loop. >> That north edge of that drive would be the north edge of this parking lot. So you're not losing anything in the in the gardens or the cse area. So this would all be south of that in the lawn. We wouldn't be losing any of the memorial trees. They would all stay. >> And in fact, um currently where the loop is would be grass. Oh >> yeah, correct. So it's backing up some that parking closer to street. Correct. >> This just looks more efficient. >> Yes. >> That is wasted space. So >> correct.

036>> Yeah. >> I had a question about uh the athletics. I had a couple but the athletics one um where the possible sidewalk possible no sidewalk on the fourth street side there. Yes. I just curious for um utilization of it is so if there's no sidewalk because of fitting or whatnot is there what's will you be able to walk on the outside of the track circumference wise like is it going to be feasible I guess is the question be some kind of surface that's nappy only for people >> so there's two alternates that are being built in here one is the sidewalk on the south edge of fourth and that's something that I always get the name of the report wrong but it's a safe routes report that the city have worked on. Okay. >>

037And that's like sidewalk connectivity that they would like to see along that edge. And then there's also another item in here that is uh along the west side of the track. So on the oval >> and then it and then it kind of circumnavigates the oval to where the long jumps >> long and triple jump are there's a sidewalk next to the rubberized track surface. Okay. And this would just be a pathway for athletes and coaches to be able to walk to get there without walking on the track itself when there's events going on. So if it's not there, it would be grass and there would still be a concrete curb that kind of be the bounds of of the track surface. >> Okay. >> Um but the walking would happen in the grass in

038that case if that bit alternate. >> Is there a like a standard model that's changed at all for restrooms, female versus male. >> Yeah. Um, some of the previous board meetings we talked about restrooms. I drug you all through it too much. The uh >> the state has a their own plumbing code and it does account for a different ratio for men versus women to really start either supporting or breaking down the stereotype. I'm not sure. >> Yeah. So, these ratios kind of reflect that. Yes, >> I I knew we talked about that, but um because the picture doesn't match the but summary >> the some of the detailed plans beyond this show the kind of the individual fixture count. You can see the >> the women's fixture count always the men's >> right >>

039where the pictures I just had one more question that I don't know if it's a you question or it's a car question actually. Um and maybe it's too early to ask this question but just generally speaking one of the issues I know has been common spaces which there's is beautiful additions like the hub and just the opening more options of seating to include students to feel comfortable in the building when they're not necessarily a classroom experience. >> Yes. Is that thinking that potentially like during lunch hour people could stay and utilize those areas or what is what what is the vision of those common spaces when will students actually have access to them? I guess I was just curious as you guys have had conversations because there's a lot more which is great but when

040do they get to use them? >> Sure that's a who's a question to ask for. >> Yeah it's a good question. And the common areas that we have now are mostly used during class time. >> So, especially with the block schedule, um there'll be instruction in class. There will be group work that extends out into those spaces. Sometimes it's quiet space out there while they're doing something different classroom. So, I'd say they're mostly used during class or school. Um little bit at lunchtime. Um, our upper classmen currently have access to those in our upstairs common areas. We use that as a um space for them to encourage them to stay on campus and instead of have to race off and go get expensive lunch somewhere, >> right? So, it's like the overflow for cafeteria if

041you're upper class. Okay, >> great. >> I see what you're saying on that plan. We have our labels flipped. This plan, >> that one is >> one and two. Yeah, women's is the larger one. before there's have no fear. We'll get it right. >> Any other questions or not? >> Thanks. >> Thank you so much. >> Thank you. >> Okay, so we'll move on to item D, our sports data privacy agreement. >> Jacob, come on up. Hello. >> Hi. >> So, Arbiter Sports uh was contracted by MHS MHSA to provide scheduling um registration, feed collection uh for various activities that that they use. Um and so, Arbor Sports went ahead and provided the the Montana Student Data Privacy Agreement for us to counter sign. Um just showing they will abide by all Montana's student data

042privacy laws. So um it's here for uh your rusal and then hopefully to uh accept their uh data agreement. So any questions or >> is that fiveyear term pretty standard? >> So that is just for the data agreement. So uh yes that's the the longest it can be. Um and that just makes it easier for districts so we don't have to go back out and get this reapproved every single year. um they're just saying they will abide by that for five years. Um whether we have a contract with them or not. Um so yes, that's it's nice when they sign a multi-year agreement. Just makes it a lot less work on districts to have to keep up on that. >> And are there a lot of companies that do this? Are the one of the

043top ones in the west or how does that be? >> Um I I'm not sure how MHSA selected it. They selected it and yes, they said this is the one we're using. So on your >> any other questions for J any public comment on this item? So I back to the board for further discussion or a motion. Move we approve the agreement as expected. >> So moved by Quincy, seconded by Rainey. Everyone favor >> okay Spanish material [Music] >> greetings from the seat over the summer. Uh on your boarded agenda, you have attached for your consideration an overview of materials for the new AP Spanish class by Fish High School. We anticipate approximately 16 students in this class and in order to ensure they are successful, we want to provide them with appropriate curriculum. So

044that is what you have before you do. Our options are a little limited as um because it is AP Spanish, we we must abide by the rules of the AP program. Yep. So the um I really relied on the teacher who uh participated in the 30 hours of training this summer. Um, we looked at a couple options and then we determined that this one was the best one longterm. Um, there was another one that had workbooks but that we have to buy every year which aren't as stainable. >> Are there any questions for a question? How do you estimate the 16? Where does that number come from? >> It's car a question for Carrie actually. Harry, I think you do your registration. >> Kids already registered for AP Spanish is that way. >> Yep. Y

045that's based on the numbers. This is the first year. Yes. >> Typically those numbers go up. We'd like to see our class sizes. We're aiming for that 20 to 25 range on average, >> but some of our specialized classes like this might dip down below that so that we can still offer it for our students. >> Yeah. So, >> I thought that was great. >> I was surprised. Yeah. I was like, how do you even have 16? >> It's hard because all the students have to be somewhere with teachers. So if one class is 16, another class is going to be somewhere else in the building, >> right? >> So it's a delicate balance to squeeze all that out, but work well. >> Do is there a prere for this then? Like have they had

046to take other Spanish there? >> So how many Spanish courses are offered that are now three years? >> Three years. We have well we have Spanish one two >> and we have a three four combo. Um some students are in the the four portion of that. So this is basically um potentially replacing that four and so those students would still need one two three to get into this level. >> No, I was impressed with that. Not sure where it came from since it's a new course like how do they >> Yeah. embrace any of them even know that they're doing so much stress. >> As a side note, bec I I had the pre-AP English teacher say, "Hey, are all my materials ordered?" I was like, "Oh, let me check." And no, I need to

047do that. And because we were offering so many AP classes, I didn't have to pay for her pre-AP class high school. Is AP Spanish a common AP class that's offered in Okay, >> it is. Yeah. As far as foreign language. >> Yeah. >> Well, if it replaces four years, I know at a lot of bigger schools they offer four full years of of a language. So, >> yeah. >> Any other questions or there any public comments on this item? spat to the board for a motion or further discussion. I move we accept this um the AP Spanish textbook as presented by Jerry seconded by Rainy all >> okay so item F is a new and revised policy uh 1 2000 and 3000 with Mr. means and Via as well is here. >> Hi everybody. >>

048Hi Via. >> Yeah, we're Via on the phone and she's joined us from of course Kala Law to help uh engage in this discussion regarding the policies for 1000 to 3000. It's quite a few to go through here tonight, but this these have been reviewed by trustes Hansen, Boxic and Clark in our committee meeting and our policy committee. We met two times uh for quite some time reviewing these policies and the guidance provided by schol and then um then we we're bringing these two new for consideration this even uh first we'll go through this 1000 and 3000 survey uh series and two through 3000 series and then the next agenda item is the 4,000 and 5,000 7,000 and 8,000 >> uh series of policies to look that uh again via here she can touch on

049each one of the issues. There's also a guidance memory all of you have had access to as well that provided it's on this document and these again these have been reviewed by the committee for your consideration to see but I can turn it over to be so she can touch on each of the policies we go through. >> Okay. Um, and Dave, it's my understanding you guys are choosing not to adopt a 4332, correct? >> That's the flag. That's That's the flag policy. >> Yeah, that's fine. That's totally fine. Okay. So, I'll just start with um the new policy that you have to consider that um and as you know, we had a pretty active legislative session which we that seems to be the new norm for us. Uh, but policy 3655, is it okay

050if I do them by the on the according to the the memo as opposed to doing them? Let me back up. How would you like me to do this? According to the memo or according to numerically in your policy manual? >> Well, we have them presented numerically as an attach. >> That's fine. Okay. Yep, that's totally fine. Okay. So, I'll start then with policy 1111. And this was just a change that this is a required policy on what the election law is uh in the state of Montana for trustees. Um and it just it it's a change that reflects the u candidate filing deadline that um and when you can withdraw. And it was House Bill 406. And they have to be called at least 145 days now before the regular election, but you can

051still amend up to 70 days prior. Um and then you have 70 days to call a special election. And then ballot certification obviously has to occur not less than 40 days before the election. Uh, so the changes that were made to your policy just reflect those changes in the law. >> Does anyone have any questions about that one? >> And did that come up to try to make them match something else or like >> Yeah. They they made it they tinker with the election and stuff all the time and I'm not quite sure why. Um, but I I think that they're trying to do in their minds it gives people a little bit more flexibility. So, but does does it actually help? >> No. >> Yeah. >> Doesn't that say that six months before I

052mean confirm by three months before? So, do we then does the school district put out notices somewhere about that? >> Like in the >> Yeah. >> in the website. >> Yeah. So, your your clerk is going to get new guidance from Mazbo and Lucy will get that. She's probably already gotten it, but Mazbo will send out an election guide for school district business officials. Um, and it just changes it. So, I mean, it used to be that you just um I mean, obviously, if you look at your prior policy, the deadlines were far shorter. So, Lucy's going to have an obligation to post notices as we're required to do much earlier than normal. Um, it's going to be a big change though. So, I think one of the issues that districts are struggling with is

053how do we tell members of the public this because I don't know how many people are hanging out on your Zoom tonight, but chances are people aren't going to know this. Um, so most districts are looking at saying at the beginning of the school year and and it's not an annual notice issue, but just making sure that that we put out something whether it's on your website or in a newsletter to parents just saying, "By the way, you know, the election not the election deadlines have changed substantially for more information, come here." And then and then they'll have a link to the policy which gives them guidance about how long in advance we're going to be doing things. >> Well, what about the general public though and school board? >> Well, yeah. So yes, so

054that and that will be again, you know, the general public doesn't see our annual notices. What they are going to see though are hopefully the legal notices that that Lucy has to post. Um and and frankly, this is something for the your who does your election is your county election, let me back up. Is your are your elections run through the county or run through the school? >> Through the county. >> Okay. So yeah, the county other election deadlines change besides just schools. So, counties have been putting togetherformational materials for members of the public as well. I don't know where your county is particularly on this, but I do know just from looking at Mako, that's the Montana Association of Counties. Um, they have been putting together information just change letting folks know that a

055lot of election deadlines have changed. So, hopefully that's how the information gets out. The board could always choose to say, you know, we want to we want to go the extra mile. Maybe we're going to we're going to ask a newspaper reporter to come in and do maybe a you know an interview with um with Lucy or or you can do it with anybody any member of the board or Dave anybody that you want just to say you know hey general public this is changing for us >> that's not yeah it's not something you guys have >> go ahead sorry >> I just want to touch on one thing and that is just that how the format here is it's our current policy first So you see that and and then the next policy is

056the revision group of revised proposal and the follow the last one is the clean stop. That's format we're following through. Sorry about that. Go ahead. >> Okay. I'm just saying the board can make you know and it's never there's nothing wrong with ever taking the high road and saying we're going to provide as much information as humanly possible. So you guys could and you don't have to do it tonight and because it's not actually on the agenda, but you could direct Lucy at a subsequent meeting to um to either like contact the press or um or figure out how are we going to get more information to the public at large about our elections. I'd also I'd step in with uh and find out what Flyhead County is doing too because we don't want to

057necessarily duplicate what they're doing, but perhaps we're all on the same page. Any more questions about that one? >> No. >> Okay. 2100. Um, so this is a policy that created um a new a new commemorative holiday and it's going to be called freedom week and it is designed to provide information to your students about what they call commemorative holidays. These are things that are um by statute and the so we had to amend the policy under your commemorative holidays to talk about um that we're adding freedom week um and then the superintendent develops appropriate exercises. There's no guidance really on what that looks like. You're going to do it probably the same way you do for all the other commemorative holidays that you're required just to make sure your student body is aware that

058these are significant days. And freedom week in particular is meant to educate students about um the founding of the United States and the values on which the United States were founded. Um that's not defined. So God knows there's going to be a wide variety across the state of what that looks like. Um keep in mind that American Indian Heritage Day is also the fourth Friday in September. It's going to it's going to hit at the same time as Freedom Week, which is designated as the last full week in September. You'll notice all of other commemorative holidays are just a day. Um so we have some more uh some more stuff in there. So what administrators have to do is to figure out how do we you know wrap in essentially um it can be American

059Revolution, it can be anything like that. U just to let students know how the United States was founded. Um and then we had to add Montana Pioneer Day as well. um which caused a lot of confusion um about what what we were talking about. I did not know I did not know what Pioneer Day was. Everyone learned a little bit about it. Uh so we're making it clear it's Montana Pioneer Day, not uh the Pioneer Day that's associated with a particular religion. So does anyone have any questions about that one? Okay. Um 2132. Um, this policy was amended to reflect the changes in House Bill 599. I'm just gonna scoot up to that real quick. Um, this is again going to be one of those um policies that I'm going to lump into the parental

060rights um kind of theme that we saw in the last couple legislative sessions. Um, and this one was a little bit of a cleanup bill to a degree. Uh, because in the prior legislative session, they'd indicated that you could opt your kid out of basically anything. Uh, that required gathering of data. And what that did was mess up the state's data collection that they use for determining, for example, how many special ed students your district has. It the original bill passed in 2023 was a disaster. Uh, this version of it um is a little bit better. What it says is that um except for information necessary and essential for establishing a student's educational record or for democrat demographic survey information um parents still have the right to opt their child out of any personal analysis,

061evaluation, survey, etc. or opt into anything that requires students personally identifiable information. So they make that distinction. If there is not personally identifiable information, parents can opt their child out. If there is personally identifiable information, the parents have to opt their child in. Um, generally districts don't permit surveys, etc. that talk about um, personally identifiable information anyways. So, I don't think this is going to be a huge change for you, Dave. Jump in if you if I'm talking out of school here, but I don't think this will be a huge change for you. >> No. Okay. >> Okay. Any questions about that one? Okay, marching on 2135. Uh, again, another somewhat cleanup bill, human sexuality instruction and identity instruction. Um, as you know, the old Senate Bill 99 defined human sexuality instruction so broadly that

062we were required to send out notices if Romeo and Juliet was on the curriculum or any any book that talked about any kind of relationship essentially um triggered these obligations. So, they have actually made this a lot easier. Um, is that now you only have to give one, parents can opt their kid out of sexed, which has always been the case in Montana. That's not new. Um, but they made a point of saying it again. Um, and then they added some language that talks about what they define as identity instruction, which means instruction that has the goal or purpose of studying, exploring, or informing students about gender identity, gender expression, or sexual orientation. Um, I'm not aware of any school actually that has um instruction that has its goal or purpose of studying gender identity,

063expression, or sexual orientation. Um, but they did also look at changing the definition of human sexuality instruction, which is again very helpful in this regard. It's instruction that has the goal or purpose of studying, exploring, or informing students about human sexuality topics. Again, that's sexed essentially. Um, everything else there might be a peripheral reference to it, but the goal of the instruction is not to um study, explore, or inform students about human sexuality. pretty much except for sexed. Uh we still have to give notice to parents in advance and give them the opportunity to review the curriculum if you did have a course like that which again you have sex ed but I don't think I don't think you have any courses that fit under the gender identity language. Um and then they did change

064the notice requirements. This is going to be an issue for your admin and your teachers. Your admin need to inform your teachers so that they can let the admin know like, hey, within this time period, I'm going to have something coming up that's going to trigger a notice because those notices come from admin, not the teachers. So, it used to be at least 48 hours in advance. Now, it's five school days, but not more than 14 school days prior to holding an event or assembly or first introducing material for instructional use. um that's going to fall under um any of the other um whether gender identity or sexual uh or sexual um instruction. Um and the good thing is no more um notices besides that initial notices are necessary. So uh any questions about that

065one? >> I just had a question about the requirement for parental guardian written permission to allow a child to attend a sexual identity instruction. Do we currently have them opt in? Like that seems word of weird to me. So do you have to opt in as well as opt out? Is am I how am I reading that? >> Okay. So tell me which which part exactly >> um 24 on my let's see if you go >> what what page on the policy is on the on the um red line version. >> Redline version. Let's see. Is there a page number? >> Is it on the is on the first page or of the policy? The second page on the second. >> It's on the second. Yeah. Yeah. Second page. >> Okay. >> Yeah. Right there.

066So it says the require right there. >> To allow a child >> to attend allow them to attend. So you have to opt in. Is that what that means? versus just opting out would like a >> It looks like >> Yeah. So, what it says is that these are this is the notice that you give. So, you have to give them notice that includes the the what the course is the their child's essentially enrolled in this course or there's lessons on human sexuality instruction or identity instruction and then it goes through and the reason this I mean it is worded kind of goofy but the statute is worded goofy so we we can't vary too far from it. So when we're talking about Okay, go ahead. Sorry. >> So in theory, you'll get a slip

067home and then you check the box if you're the parent, opt in, opt out versus, >> do you know what I mean? >> Correct. That looks like >> if it's human sexuality instruction, you're opting out. If it's gender identity, you got to opt in. >> Oh, good lord. Okay, got it. I know it's it's going to be confusing, but but the good thing is you guys don't have any gender identity instruction, so I'm not worried about that part. >> Sorry. Thanks for clarifying. I was confused. >> No, it's okay. It's it it's not and believe me, some of these laws I had to go back and listen to the um to the actual um recording of the legislators because none of it made sense. >> And that's kind of that's where we're >> Okay. Thanks.

068Sorry, I was like, no problem. That's it. Thank you. >> All right. Okay. 2150 is suicide awareness and prevention. Um the goofy part about this one is is that as with the prior law, it states that suicide prevention program should be consistent with federal law and guidance provided by OPI. OPI hasn't really gotten there yet. Um you know, true, you guys have suicide, you guys have a program already in place. Um, so the change to this policy essentially is is that your employees work directly with students are required to participate in a minimum now of two hours. Used to be one hour I'm sorry it used to be two hours now it's one hour of training every three years instead of every 5 years. Um the district personnel can't be charged to attend. It's going

069to it gets wrapped into um P uh generally um and then it say may be delivered in person or through video conference self-study or designated materials um or self-review of online modules approved by the district. So it gives the district more flexibility of how to ensure our staff are getting trained. And Dave, you guys already have a program, right? >> Yeah, we go above and beyond those hours. So >> yeah. Okay. So you're fine. Yeah. This is just what's required in the actual policy itself. >> Okay. So 2135 doesn't have a revision date. >> They aren't revised until the board approves them. >> Oh, but the other ones have revision dates. previous ones, right? >> Well, like the suicide awareness revised on 8125. >> Oh, really? >> Yeah. It's already there. >> Oh, sorry about

070that. That would be the date of the revision if it's approved this evening. >> So, that's what I thought. So, okay. So, it'll that revision date will be added. >> Correct. >> Right. >> Okay. 2165 is um was called early literacy. now it's just early targeted intervention programs and you guys have made um some alterations to this policy based on what you're doing but what they essentially what they did was they added math um into this and then you have the ability to go through and delete those portions that don't apply to you if they're not applying to you um and Dave you can chime in about like the home I think it's a homebased program you guys are not doing is that correct >> yeah we're not offering that program right now just >>

071okay so that's fine so you just you you pull it out that's fine and the rest of it is just basically um changes to to demonstrate that you are uh or that math is now part of that program. >> Yeah. >> Okay, that's an easy one. Um okay, jumping up now to 2334 uh release time for religious instruction. So, this policy existed prior to this legislative session and some of the changes don't necessarily make sense because we were already doing this, but it did say the district may provide this instruction release time. Uh, now says shall, so you're required to do it of up to one hour per week. Um, so obviously the parents have to request it. Um, then the question comes into um for it's formal instruction, not for church services necessarily or

072activities. So, if it's a field trip for your church group, no, that's not a release time. I mean, a parent can still excuse their kid technically, but it's not the in the required uh release. So, parents have to request it in writing. Uh they renew it annually. Um um but if the kids are changing classes at semester or quarter, they have to re-up it for that too. And the handbook will reflect this as well. Um so, the law also said that you could provide credit to religious instruction. I don't know any schools that are doing that and at this point the recommendation would be please don't because that means we're trying to evaluate their religious programs and god forbid you say yes to one and no to another we're going to be in a world

073of trouble. So um that's that policy. Anyone have any questions about that? Hey. Hey. >> Yeah. >> It's Elizabeth. I'm wondering if that I mean I can we go through like can we list each policy and then see if anyone has a question about it and >> Yeah, that'd be great. >> It might Does that sound good to everybody? >> That would be lovely. Thank you. >> Okay, let's do that. I think it's as we go through them as I think because we all had them ahead of time and had your great memo to read. >> Awesome. Okay. >> So, maybe we can just start touching it and then if someone has a question, we'll go into it. >> Perfect. >> Okay, >> that is awesome. Any questions about 2450? >> No. >> 2510. >>

07410 or 24. >> She said uh she said it quietly. 2510 is the next one. >> So, we already talked about 2410. We didn't talk. Oh, it's 2410. high school graduation. >> Well, it went 24 50 and then I have 2510. >> Yeah, >> I think there's some changes to 2410. So, I think that's >> Yeah, 2410 is >> Well, there are some changes. >> There are changes. There aren't changes to 2410 via um but they're minor because we are now requiring 23 units of graduation for class 20 beyond, >> right? >> Okay. Yeah. And I'm sorry. And that wasn't that wasn't um that was you guys it wasn't part of my >> Yeah. Okay. >> So now we're 2510. >> Yeah. So now we're at 2510. Um, >> wait. Do we set suicide awareness

075again? Um, >> okay. And then we're in the 3000. So, are we good to go through the 3000s? >> So, we have 2450 and mine just jumps to 2000. 3110. Yep. That's where we're at. >> Yep. That's where we're at. >> Not 10. So >> that's your >> no. Yeah. So 3110 is just entrance placement and transfer. Any questions about that one? >> Not. >> Okay. All righty. Um then 3141 which that's that's out of district attendance. I that's a convoluted one. I don't know. There's a separate memo on that one. So does anyone want to talk about that? >> No. Well, I would like to highlight the the board just real quickly that what we're changing in that policy, the out of district one, right? >> What are the dates? >> Yeah. Are the

076dates that we are considering out of district applications to June um for the June board meeting, we'll consider out of district applications, August board meeting, and the January board meeting. In addition, we will consider applications submitted in for renewal applications and we'll accept those applications on April 15th. So those will be up for consideration in May. So um but for all other out of district applications it' be three times per year June, August and January. That's the the change that's >> so they're not doing a monthly and correct that was creating app and that's 3141. Yeah. >> Okay. >> Yes. >> Okay. 32. Anyone have any questions about 3210? Just narrowing homeschool participation and activities. >> Y >> okay. Um 3235 video surveillance. Any thoughts? >> My only question about that one is that um

077probably just because I have a swimmer is that there's super strict rules on safe sport with swimming about what can be and stuff. So does that just it doesn't have to be mentioned in this policy. It's just >> it does not. Yeah, it does not. Um we're Yeah, we'll we'll follow whatever particular rules any other organizations have in place. This Montana had previously passed a law saying you couldn't video or audio record anyone at any time and that meant that like you couldn't you couldn't record the Christmas program for grandpas. It was just craziness. So >> okay. >> All righty. Yep. 33 you guys 3310 student discipline. Any questions about that? You're just changing some language regarding plagiarism. Just adding AI in there. Adding >> AI, right? Okay. All right. Then we're moving up to

0783410. Any questions? Okay. Then we're in the 4,000s. We're moving along. Oh, no. Wait. That can't be right. No, you guys have a lot more in the 3000s. Okay. Um administration of medication. Any questions? Okay. >> Actually, if we go back, sorry, just for a minute to 3410. Um, >> sure. >> Physical therapist over there. >> Um, seems like scoliosis meetings have kind of fallen by the wayside. I'm wondering why those are still included. >> It's it's if statutory, >> but it say it says may include but not limited to. So actually if I mean this is what you can screen for. If your district's not doing it and you don't want it in the policy, you can always remove it. >> So does that get done here? Does the school screen? >> No. No,

079we do not. >> Middle schoolers. >> No. >> So do we? >> It's a may like she said, but we could um remove just >> this doesn't bind you to do anything. >> Okay, great. Sorry. >> Okay. So then 3416 is administration of medication. Um again just adding epinephrine nasal spray um and then albuterol it's just giving us more options with medication. Um for stock meds anyone have any questions? >> Okay. All righty. Um and then moving on, we are now at 3612. Um the always controversial internet policies. Um again, this is adding AI stuff. >> Yeah. >> Okay. Any concerns or thoughts about that? >> Okay. And 3630 is your cell phones and other equipment. Um just a quick change in there. Any thoughts about that? Okay. student protection new policy. Um the one

080thing this is doing I will tell you this came up today is that if you have school to work programs the problem that we have with this policy is that it it requires districts to get fingerprint background checks for anyone whether they're an employee or not if they're going to have unsupervised access to kids. But we can't le unless they are listed as a school volunteer and treated as a volunteer under our policies, we legally can't fingerprint background check them. So if you have school to work programs, um unless we have a school employee going along the chaperon, um we're between a rock and a hard place because we can't legally require a background check and we can't legally send the kids there anymore. So, uh, we're they're supposedly making changes to our state law,

081but they haven't done it yet. Um, so that's just just so you guys know that's out there as a potential concern. >> So, then does this put the school to work program on hold? >> Well, not necessarily. So, we do have the option of going to um the individuals and asking them if they um would be interested in submitting to a background check, >> right? >> Um I and I I will tell you I so far and a couple districts have already had to cross this bridge. We haven't had too many people say no. Um but it might eliminate some folks from your school to work program. Uh but we do have to go out and ask them. They have to voluntarily go to the police station, ask to be fingerprinted, ask to get a

082copy of that, and then voluntarily give it to us. It's going to it's going to squash some of the school to work program stuff to be honest. >> Right. >> Well, this includes things like internships like other school kids gets to go to. >> Yes. Yeah. >> I wonder if you had to be like if the like say example Dr. or myself. I have to be fingerprinted and background check for my job anyway, if that would count. >> It doesn't under the way that our current law is drafted. Um, >> again, we're hoping we're hoping that they change that. They can change the administrative rule pretty quickly and they know this is out there now. So, I'm hoping that they get on it. >> The there's another issue of sharing like so there isn't a

083mechanism. There used to be a mechanism to share background reports if they were within a certain period of time. That that doesn't exist in the law anymore. >> Correct. >> So what we are telling people to do as a fail safe is when you're talking about internships like if you're going to say the hospital um does anyone here do any of you guys work at the hospital? >> I do. Yes. >> Okay. Is everyone fingerprint background checked or like if someone's doing an internship with a doc are they fingerprint background are the docs fingerprint background checked or Okay. So, so then the then the hospital Logan could just certify all of our employees are fingerprint background checked and then curious like if I already have to do it and I am then Yeah. >> Yeah.

084So we we will we will accept the certification. It's just the the kind of the mom and pop shops that have allowed like school to work stuff in the past and have been wonderful for our kids. >> That's going to be the problem. >> Yeah. >> It's a little a little loose legislative language which we we've been doing this now for about five years. So, not new, but a bummer. >> Um, okay. That moves us into the 4,000. Everyone's ready. >> Yeah. Item number. >> Okay. >> So, we need to ask for >> Okay. >> Oh, I'm sorry. I'm sorry. >> One agenda item. First one. >> Yeah. So, is there any public uh comment on the 1,00 2,000 or 3000 uh policy changes? >> Okay. Oh, I don't know. I asked this question, but

085part of those policies were about um students wanting to come into the White Fish School District. Is there you were talking about their three times a year now, not every month, otherwise it was creating havoc. What about students wanting to go out of the district? And this ties to a question I have about the budget, how much money the school district spends on tuition for kids leaving the school district or being serviced by other schools. Is it does that require an approval of any sort or I know this is policy changes that's why it's kind of >> not relevant but it's tied to something that was talked about and I don't know if it's going to come up somewhere else later. >> So I can tell you I can answer that pretty quickly. They changed

086the law in 2023 to now permit parents to essentially choose where their kids go to school. So, they can choose if you have a white fish kid that chooses to go to Columbia Falls, for example. Um, they can do that. Columbia Falls is going to have a similar policy to yours that has mainly procedural issues that parents have to to look at. Uh, one of them is is going to be that the application deadline obviously. Um, but they they've really opened up now it's parental choice um for where kids go to school is definitely a priority of the legislature. So that's what's reflected in that policy. Uh your school district doesn't have to give permission for a student to go somewhere else. Uh if the other district accepts them pursuant to their policy, we will

087owe tuition. Regular ed tuition and special ed tuition are set by statute or by rule. And I can't tell you what you paid last year, but I bet Dave or Lucy could. Yeah. Be we're trying to think we're we're in our public comment phase. So >> Oh, I'm sorry. Yeah. So that's okay. I reel on you guys. Yeah. Sorry. >> Procedurally explained to you that as the trustees or we can't respond to questions necessarily during public comment. >> That's why I started. I don't back now. >> Yeah. >> Thank you. >> I am I bored. I am so sorry. As much as I tell everyone, don't do it. Um, okay. So, we uh back to the board and we we're gonna move on to item number G. Letter G with B. >> Okay. Are we

088voting? >> Oh, I'm sorry. >> Are we have to vote? >> We have to vote. We have our discussion. >> So, we have to vote to accept the changes. Is that what we're Yes. >> Okay. I'm back. Okay. So, any further discussion with the board on the the policies that we went over? Is there a motion? >> I move we accept uh policies 1,00 to 3,000 as presented. >> Second. >> Uh motion uh by Jerry, seconded by Quincy. All in favor? >> Okay. Now we can move on to change >> with B. So, uh, the 4,000, 5,000, and 7,000, and 8,000 revised policy changes. >> Okay. Start with 4520. Any questions? This is cooperative programs with other districts. The minor change to reflect the law. >> Right. >> Okay. >> All righty. 5120, hiring process

089and criteria. Um, so again, you guys have your own policy. Just a change that allows or just says you have to have verification that they're authorized to work in the US. You already do this. That's not not not a change for you. >> Okay. All righty. That takes us up to 5122, criminal background investigations. Any questions? Okay. Again, just a change to reflect the law. Um, if there's no questions, that takes us up to 5250. Non-renewal of employment dismissal for employments. Um, are you guys Yeah. Okay. That's That is literally a legal reference. Anyone have any >> issues? Okay. Okay. Excellent. 5460. Oh, I'm sorry. Go ahead. >> No, thank you guys. Sorry. Okay. Yep. 5460 uh electronic resources and social networking. The adult version of the kid policy we just had. Um same same

090issue with AI. Um any questions about that? >> No. >> Okay. Now we're into the 7,000s. Financial management 7320 is your purchasing policy. um the it just added one langu one sentence in there giving you the applicable provisions from the Montana Procurement Act. So it just it gives you a little bit of little flexibility with your purchasing um under Montana law. So okay, that takes us up to 7530 which is procurement of supplies or services which is the kind of complimentary uh policy just saying that you're adopting all applicable provisions of the procurement act. Um okay 811 is transportation of students with disabilities. Um, let's see. Anyone have any questions about that? Pretty much statutory. >> Okay. And then 8450 are AEDs. Uh, again, just changes to the law. I assume you guys have AEDs.

091>> Yes. >> Okay. I think I actually have a question about it though that >> um do we >> and then maybe this is a question or a day question but um >> are they trained on the AEDs yearly? I know they do CPR training but are they like in the building how you do like a code red or you know like a fire drill? Do you do an AED drill? >> The nurses do sorry >> no go ahead. clever like that's just a general question to >> the nurses do training every year on some of the health protocols and related a is included in that as well as it's in a safe schools training that occurs every year >> so is there always one present school and that's where you're going to get ability

092>> we have one >> yeah what if they're on vacation >> well that's what I was curious is it you mean the nurses does get trained or the staff gets trained every year. >> Yeah, all the staff. >> That's what I call I think she >> Yeah, there's an annual training and it's include A is included within that training. >> But is that just the CPR training on how to use AD or is it like here's your AED is located, go get it and do like a mock drill in the cafeteria or something. >> I believe the AED training is reviewed in a staffing staff. But Sarah, would you I don't know if you recall. >> Yeah, I can. Um, so it is a portion now of our CPR training. Um, so we do test

093out on that both with the the uh American Heart Association course and then the test out and those are every two years. The vast majority of our staff are CPR trained. And then there is a nurses meeting with all staff at the beginning of the year. And there are a handful of students who may for some reason carry some of those devices on their person and were trained specifically in that particular students uh what they might be carrying um in those pre beginning of the year meetings. If I I might not be the right person to say that, but at least that's what I um recall and what what they've continued to do since I've been out of policy. >> No, thanks for clarifying. I wasn't sure about that >> practicing >> and the and

094it was last year added um to the annex. So there is one even out at the annex. So all of our buildings have access to those eight days. Thanks my answer with that. And we travel with them right >> our sports travel. >> We were just talking four two per and two >> same five. Well, the axis. Yeah, that would be considered five for us, but we have two. I don't think we have problems, >> but we don't sp travel with them. Yeah, >> just thanks. Yeah, sorry. >> Okay. Yeah, that's the end of Hard to believe, but it's all >> Yeah. Uh, is there any public comment on item G? Give back to the board for further discussion or a motion. >> I move we accept the new revised policies 4,000 through 8,000. >>

095I'll second that. Moved by Ry, seconded by Jerry. All in favor, everybody. Okay. Thank you, Via. >> Thank you. >> Okay. Thanks, guys. Have a great night. >> You too. >> Bye. >> Okay. So, strategic plan revision with Mr. Me. >> Okay. This is also related to some of the policy changes that you should as a part of your strategic plan. that define uh is related to out of district attendance and that is item D and our last goal. So if you look at the strategic plan uh it says we will maintain and improve our facilities to meet the current needs of our students and staff community. I previously said something very similar to this district will annually review and update its out of district enrollment policy and procedures to ensure that it meets the

096needs of our enrolled students by not exceeding 80% 87% of the accreditation cap. So that's ensuring that we don't go over our accreditation numbers at each grade level right um or in core academic classes at a grade level. So um but in addition to that we needed to add some language because um there are limits for programs in special education as well and that is in the new law that the legislature passed as well. So um you can see this this these next few sentences describe that out of students where there are no extending circumstances at the request of a parent or guardian in the following special education programs maintained by the district that would result in exceeding the following capacities would negatively impact the district's ability to serve the students programs. It lists these

097programs life skills extended resource and structured learning and preschool. So there's four different programs in our district, special education program that have limits. And so to ensure that the district be able to continue to pro positively impact student learning for enrolled students, district can limit the approval of out of district student applications where there are no extenduating circumstances when there are less than four available spaces out of the 15 spaces in each of those programs listed. So that's a lot of language, but that was what was recommended to be added to our strategic plan related to out of district attendance regarding those programs and great looks questions. >> Is the term extenduating circumstances defined somewhere >> in policy that we just want to review? There is some language related to extinct >> that doesn't mean

098>> there's some definition related to that that policy >> because um because out of district enrollment is requirement unless they meet certain certain criteria. Any other questions? Is there any public comment? Back to the board for uh further discussion or motion. I move we accept the changes to our strategic plan as presented. I'll second it. Uh moved by Jerry, seconded by Rainey. All in favor? Okay. Oh, now it's my turn. Okay, I think everybody uh moving into I is the uh MTSBA membership electronic poll. Um and hopefully you've got you saw the attachments are able to read through. Um and so essentially I think Lucy is going to be our scribe and so we just have to go through as the four of us um and essentially uh fill out the survey. Did everyone have

099a chance to anyone have any questions about the survey? >> I think we'll just uh start with number one. >> Name of the district. >> The name of the district, which I'm sure Lucy did. She did it. Okay. Uh the name of the individual who is submitting this electronic vote. >> Lucy. Okay. So, please indicate whether your school board supports or opposes the MTSBA principles and guidelines as presented. >> Do we approve, oppose, or abstain voting on this issue? >> I move that we vote to approve. >> I approve. I agree. >> And do we need to like vote this one or can we just come to a consensus and tell which one? >> Yeah. >> Okay. So, three, we're voting approved. >> Approved. >> Okay. Uh, number four, please indicate whether your school board

100supports or opposes the foundational elements of MTSBA's organizational DNA as presented. Do we approve? >> Yes, we approve. >> Number five, please indicate whether your school district supports or opposes the FY27 Dues revenue estimate. Um, note you are not voting on your district's dues. Rather, this is the DU's revenue estimate that is calculated pursuant to the member adopted MTSBA bylaws. >> We approve. We approve. >> Yeah. >> Go off. >> Uh, number six, we indicate uh whether your school board supports or opposes the nomination of Rick Cummings as president elect. Approve. >> Yes, we approve. Okay. And number seven, do we approve of the MTSBA vice president as Jennifer Hoffman? >> Yes, we approve. >> We approve. >> Okay. And I'm entering your name, Elizabeth. >> Okay. Okay. Just one T. >> Just [Music] thank

101you. Okay. Okay. It's back. Oh, Lucy on J is the uh Lucy Shay on number J is the budget for the 2025 2026 uh school year. >> Do we need to ask for public comment on the >> We do ask for public. Okay. Okay. >> Is there I go back. Sorry. Is there any public comment on the MTSBA electronic poll? >> Okay. So now we are safe to move on to J. Thank you. 2025 26 budget. I recommend you open the attachment so we can follow um in case you have any questions. So this is the second time you're seeing it. Last month the preliminary goals presented uh this is the final version. I did make um a couple of minor changes but um I'll exactly where to find them. Uh so presented for your

102consideration is the final budget for the 2526 school year in the total amount of 30 million $594,467. Budget represents an increase of approximately 3.8 million or 14% compared last book. And I think page 11 is the best page at this page 11 PDF page 11 is that one sheet somewhere. Yes. The most significant increase is in debt service fund number 250. The budget for this fund has increased by about 2.2 2 million as a result of the passage the high school bond. This amount represents approximately 59% of the total budget increase for the whole district. >> So of that 3.8 million increase 2.2 is just >> to pay for the bond. >> Yeah. >> Okay. And in the upcoming year 2526 because this is the first year of the 20 year bond uh we will

103be paying uh interest only no principle and principal payments will only kick in year two. Uh please note that I have updated some of the budget amounts from the preliminary budget uh presented last month. uh specifically it's the uh flexibility and debt service funds. Um I updated those uh budget amounts to better reflect our financial needs. Uh again page 11 is where you can find those changes. Uh you can see there are some cells frame in green color. uh and that's uh draw your attention to the difference between the preliminary and the final budget numbers. Uh I also uh like to draw your attention to page 12 and this is really my favorite. So if there's no other page that you look at uh out of that 100 page document, this page really summarizes it

104all. It tells us what the budget is and how will we pay for it. You can see all the revenue sources that make the budget happen. So for example, if we look at the elementary general fund 101, we see that our budgeted expenses which are listed on the right hand side are 11.7 million. We know we will spend 11.7 million. Where will the money come from? from local property banks, state dollars, out of district tuition and interesting for example. And this this is a nice uh over you know uh overview of how much will spent where the money will come from. I think my favorite picture as I show uh so 305 million any questions >> I just always have to clarify because the tuition thing so that is based on October's or no you

105just answer the question next we out just tuition >> so the tuition fund >> instead different than the enrollment count, >> okay, >> that we do in October and February. That count drives general fund budget. >> Oh, >> and I know this is very confusing. >> Okay. >> Uh because you know tuition is tuition not okay not real. Uh the tuition fund is mainly for two things. special education expenditures, >> okay, >> and paying tuition to other districts for Whitefish students going to those other districts. >> Okay. >> So the in So that has Did it answer your question? >> Yep. So those are the two that are included in tuition as the subset of special ed. >> Yes. Although on this chart out of district tuition is listed under general fund not under tuition

106and that's the revenue piece. >> That's what's coming to us. >> Yes. >> Okay. So, >> okay. >> When we send Whitefish kids to other districts, >> right, >> we pay that expense out of the tuition fund >> which is number 113 and 213. >> Okay. But also we accept other kids who don't live in Whitefish to attend Whitefish. So we also collect money at the same what we collect. >> So what we collect goes into the general fund. >> What we pay out comes out of the tuition. >> Okay. >> Got it. >> Thank you every year. These are great questions. The out of uh district commission is um it's pretty uh convoluted. >> This is how it was set up by the legislature as far as revenues and expenditure. >> Okay. >> Any

107other questions for Lucy? >> Lucy, actually pardon because I think it would be perfect. But um what are do we receive any federal funds? Uh we do receive federal funds >> but they go into a different fund. Those federal funds are deposited into miscellaneous fund number 115 and 215 which are not included in this budget. And that is because you the board are obliged to adopt an official budget only for funds that are supported by local taxpayers. >> Okay, >> great question. But that also that's you know could maybe next year we could expand this budget document and say you know pages X Y and Z are showing our federal monies. Absolutely. That would also complete the whole picture. Okay. >> Thank you. >> Yeah. You're welcome. Any other questions for Lucy? >> No. I

108was I was just gonna add comment. >> Is there a public comment on the 2025 2826 budget? >> I have a question. I have a question, but I don't know. Yeah, I can ask it. >> Yeah. Well, you could we unfortunately just can't respond to questions. >> Yeah, but you can ask. >> The question is, how many students in Whitefish go out of district? that that $2 million between those two tuition line items, how many students is that paying for? And if you can't answer, that's fine. We can do it after, but that is it's a curiosity because it seems like quite a lot of money. >> Thank you. Back to >> Can I ask Lucy a question? This might help with that. Is it true, Lucy, that we get more just more students in

109than we send out? >> That is correct. We get more money in revenues for out of district students than what we pay out. That perhaps will clarify some things. >> And the tuition fund also a huge part of that is special education expenses. >> So the $2 million is not for out of district students. the majority of things. It's a special resolution. >> So, we're going to back to the board for any more clarifying questions or a motion. >> And we ex that budget as presented. >> I second moved by Rainey and seconded by Quincy. All in favor? That's everybody. >> Thank you. Thank you, Lucy, for another fine job >> and for answering our sometimes silly questions. >> They're not silly at all. Um, >> I feel like I ask the same question every

110year. >> Okay, >> thank you. Okay. So, we will move on to K, which is a we donation, and it's back to Lucy with donation. >> Presented for your approval is a donation check in the amount of $88,000 received from the Whitefish Education Foundation. This money was fundraised by W as part of their make music resonate. The funds are earmarked for purchases of musical. There any questions? Any public comment on the what to the board for further discussion or a motion? >> I move we accept the check. That's moved by Jerry and seconded by all in favor. >> That's everybody. >> We must be getting up to almost $200,000. Yes, we have funds. So, they're really >> getting new instruments. >> Okay, moving into L uh recommendations for hired by Mr. >> So, presented for

111your uh consideration proposal. So, recommendations for hire. You have one guest teacher substitute listed there. And then in the document we have listed uh positions or recommendation for hire for assistant football coach, all animal special education par educator, assistant girl soccer coach, title one reading and math teacher, speech language pathologist and assistant certific format. It's very easy. >> Hopefully that provides a little more information easier to follow too. But >> great any public com back to the board for a motion or further discussion. >> I was just curious. I I do like the new format a lot. I was just curious since it is hard in the summer. Were you able to get has it been okay to have the people to do the interviews and stuff or has it been challenging to hire in

112the summer? >> I would say it's hard to get, you know, the team together. I think it's not super easy for folks, but it's it's coming together. >> It's worked out okay. >> Yeah. Yeah. >> Do we have um a lot of open positions as we look at fall? It's very soon. >> Um we have some more recommendations to come to you in future meetings here. went up just being held. So I think we're filling most positions a few long-term uh so that our guest teacher positions we need to fill that's the remaining main positions. So all of our classrooms are full and our special people. >> Okay. >> I we approve it as >> I'll second move by Quincy, second by Jerry. All in favor everybody. Um okay. Uh item out of district students

113with this meeting. >> Okay. or you could see uh a list of students representing students for across many different grade levels. Uh we're recommending approval of the district enrollment applications for the following students for the 2526 school year, >> any clarifying question, >> any public comment uh back to the board for a motion or further discussion. I guess I was just curious to delineia because how we just did the policy where we're delineating out renewals versus new. So is are these all new applications for out of district or are some of the renewals or how does that like how will we know that I guess moving forward? What will that look like to us or >> these are um all new um >> renewals are required to get their applications in by April 15th and

114that was true in the previous policy. >> Okay. But what if someone did renew and then said, "Oh, wait. Now I want to come back in." They would be considered a new. >> They would considered new. So if they don't get their application in by April 15th and it says that policy, they will be considered in district new district. >> Thanks. >> I move we accept um this list of district students. >> Second. All right. Moved by Jerry and seconded by Quincy. All in favor? That's everybody. Uh, moving on to N out of District student application with Mr. E. So, administration recommends denial of the out of district application uh for the following student for the 25 26 school year because adding another student to this grade level would exceed the 87% of the accreditation

115cap for that grade level. as referenced in the district plan. Um, this represents sixth grade. We are full sixth grade. Any clarifying question? Uh, any public comment back to the board for a motion or further discussion? >> So again, just to clarify as we went forward with what we just voted on. So if it was being denied because they were not meeting the criteria extending circumstances or were it it would be worded differently like this mentions accreditation cap for the grade level. it would instead say something along the lines of >> yeah there's some different criteria for not accepting and one would be suspensions or expulsions >> right >> um another would be grade level caps like this u or program caps >> program cap is what it >> would be another >> oh okay

116so this student this is this is the August deadline right Now, is that these people or is this the July deadline? Are we >> This is the August deadline, but um >> so they wouldn't be able to reapply till January is what I was asking. They reapply in January. >> This group right here would be able to reapply January. >> Okay. >> There's something related to this that we did get a few applications in as soon as yesterday. >> Okay. So we will need to consider some in September because that previous policy was in effect, >> right? >> So in September we'll consider a due >> but at that point >> but otherwise it's January moving to J. >> Okay. >> So pre August 12th essentially. >> Yeah. >> So I move we approve this

117as or we have approve as presented. Second >> moved by Quincy and seconded by Jerry. All in favor? Um we are on O district student application with Mr. Me. >> This another uh recommendation for denial due to uh adding another student would exceed the credit 87% of the accreditation cap for this grade level. This grade level represents fifth grade. Any other clarifying questions or any public comment? That's to the board for further discussion or a motion to approve as presented. >> Second. >> Okay. Moved by Quincy, seconded by Rainey. All in favor? >> Okay. Item P. uh out of district student application with Mr. Means >> and then again administration recommends denial of this out of district application for the following student for the 25 26th school year because adding another student would exceed the

118program level accreditation cap per OPI standards a little different OPI standards for accreditation for early literacy are 10 the cap we're exceeding that with adding another student Any clarifying questions? Is there any public comment? Back to the board for discussion of your in motion. >> I move that we deny this application as presented. >> I think moved by Jerry and seconded by Quincy. All in favor? Is everybody? Okay. Q is a city of white fish public notice of land use action with Mr. Means. >> Yeah. So I just wanted to bring this to the board's attention. Um u this is an application. We receive these from time to time. It's public notice of land use action. And this one is highlighting that there's a proposal for a bar liquor license directly across from the White

119Beach Middle School entrance are very near to them. Um so I wanted to bring this to the attention of the board um let you know about this proposed uh land use um action. You can see that there are public um opportunities for public comment on this and it will also be going for for the city as well. Um there is a state law and it's titled uh title 16 chapter 3 section 306 of Montana code annotated that it restricts the issuance of a retail alcohol license within 600 ft of a district school district or church. But local governments can uh provide exemptions through zoning through some of this law as well as uh in speaking with city um it's important to note the city of Whitefish as you know because there are some establishments around

120here that are closer than 600 ft already. There's one right across the street. It's another place that in this establishment there's been previous wine >> licenses and things like that. that there's been other beer and wine licenses in this lo near near this location as well. Um so they've previously allowed beer and wine licenses to operate this address actually uh which is permitted by city or ordinance. So based on information from the city planning director the city has advised you know that applicant to seek guidance from the state of Montana regarding whether or not an entity with a full liquor license can operate at this address. that's something that they've advised them to do. But again, um that would be up to the state to determine and that's up to them. So my question is

121what are their operating hours? If if their operating hours started after school was out, that would be one thing, but if their operating hours, for example, started at noon, that might be of more concern. >> Yeah, I don't know that either. Yeah. And it does look as though it's it's allowed under zoning. for the city. So, u as evidenced by previous approvals, >> okay, >> but again the state is saying it's really up to the or the city is saying it's up to the state to determine about issuing a license. I was I mean I was the Urban Omni is all and I think that they're within 600 >> even though they don't start sort and >> and the fire brand but someone said one of the reasons why they put the entrance >> to

122the hotel on the far side is because that's further away. So the entrance to the hotel is from the park and the entrance to urban only is from the is the actual entrance is from the other side from the other street. >> But there was when coach's corner went in there was discussion about that. They thought that too. >> Yeah. There's been I think three different things that have come through recent years within the same street right across from the middle school here. So >> it's probably them doing >> and this was informational. >> Yeah, it's a discussion item I wanted to bring to attention. It's certainly trustees if wanted to could provide public comment at one of these sessions just >> I was just curious since it is a discussion item and it's kind

123of in the same vein here. Do has the school or does anybody have any inkling of what's going where Jersey boys and white like where that building does anybody know what they're putting there? >> No. >> Okay. I'm not >> I know if you got any notice on technically it was a name >> that started or that you named >> Oh, the one that this one is proposed is in Kim, >> right? This one. >> Yeah. >> The whole building is getting cleared out. Just curious. Mostly I'm curious parking. >> Yeah. I got you. >> So, >> thanks for bringing in charge. >> Yes. Thank you for the information. >> We don't need any discussion. >> Um, okay. We'll move into reports um and trustee announcements. Are there any trustee? >> Just an FYI, I'll

124be zooming our and I send an email out that it might affect you. Um, parent there's a parent meeting the same day. So, >> we push it to 6:30 in case someone Indian parents want to >> go to them. >> I guess I just had a general I don't know if this is the right time to ask. It says this is our last business meeting and our next work session before school starts is pretty agenda out already. I was just curious how things were going getting ready for back to school. If there's anything as far as I know we had some big changes, you know, throughout different staffing changes and all that kind of stuff, but if there's anything else that needed to be shared exciting on the horizon, not to put you on the

125spot, but just >> are you? Yeah. Okay. >> You can tell us excited. I didn't know if that was going to get into that or if you're just going to talk about >> Yeah, I'll probably provide some district updates. I mean, I think we provided some information that went out to the community regarding some of the initiatives we're starting this year, our mental health initiative and wellness initiative that we're really excited about starting that conversation talking about access and support in our community and um the happiness for educators course that's offered to our staff and things like that. That's an exciting we're doing and talking about and I think it's an important conversation. Students can engage in those conversations as well. Our high school students have a club oriented toward that to have conversations. So

126we're looking forward to that. So that's kicking off at the start of the year. We're doing a lot of work um u preparing for the year in terms of looking at some of our structures around curriculum and instruction related to providing our students student agency and understanding of what their expectations are in terms of priority standards and how they can learn towards those pathways. We'll be talking a lot about that with our staff coming up. We're looking forward to the welcome back uh breakfast celebration honoring our teachers that come back with the service award celebration. We have many teachers of people who've been here for many years serving our students in the schools and it's a great opportunity to recognize that. We will have a guest presenter coming in the surprise guest speaker who will

127come in and talk a little bit about really how um you know recognizing that their staff are very successful in helping students succeed in many different ways. Engaging them in that conversation and then what does it mean to start off the year continuing that the safe welcoming environment and providing that to our staff, our students as we start the year. What are the strategies that many of them have used and what are some great strategies that are out there to discuss and that will be kind of an opportunity to have some conversations as a staff and we'll lead those conversations and we're looking forward to that. Um, but we have staff who've been here for many years up to 35 years. So in this room, I don't know. But um >> so we have some

128certainly service awards to provide that are very, you know, meaningful and people who've been here for a long time because this district does great things and people stick around. So that's it's neat to see that happen. U recognize that that first day. Another thing I wanted to touch on is the the as we prepare for the year, we um we want to ensure we get information out to parents so they feel welcome and understanding about what's coming up, what to expect, what are the timelines for the year. So you've seen some of that communications already, but more will be coming from our from our principles. But another piece of information that will be important will be how to get to the school because the the uh >> construction work that's going on around the school.

129So, >> we are frequent contact with the city here. I have been recently and um they believe they will have Pine Avenue completely open as well as 7th Street and so but Sixth Street may not be completely finished, but that's okay. That's not used very frequently, but there will be some impact because Six Street might not be completely finished. Parts of it will be block the main artery and I can't remember it, but we will have information prior to the start of school year that we'll send out to families and let them know about exact what that looks like. And there were are some changing change in directions of those streets like sixth street becomes a one oneway street things like that. So it's important for people to know >> the city is providing some

130diagrams they'll provide to us that might be come pretty late like a few days one day before the start of the school year before we get that information out because we want to make sure it's timely notifying people about what to expect on that first day. So, but a lot to get prepared for. The the buildings are being cleaned and being prepared. There's just a lot of segments. Teachers are coming in the buildings already getting prepared, getting getting set up in their classrooms. So, it's an exciting time. Um, I think we had coaches meetings today. So, that was see them come in and get get started in that process. We'll have some parent meetings for for for coaches. We'll be leading some of those in the I think that's next week. Um and parent meetings

131uh with coaches and students together. I think they call positive coaching alliance training. So we're excited about that too. >> And is that new this year? >> Brand new. >> What did they used to do for parent meetings with or were there no parent meetings? What did it look like? >> There's always Yeah. But this is a group that comes in and does someformational training with both parents and students together >> and then with coaches separately going through the some of the key. We're looking forward to that. More information should be coming out on that soon. We're excited about that too. Um I touched on a lot of things there. Um one of the things I wanted to talk about was uh this board docs to the diligent community platform because that's directly related to

132our work here. Um what we're looking at right now on the screen is the board docs platform. Right? It's the way it looks. If you look at our agenda, but I attached a document that shows what our agenda would look like in the new platform. So if you click on that, you can see that it looks quite a bit different. It's got a it looks more like a more typical. Let's see. So this is how it'll look on the website as you see it. So, um the opening items will be listed there that look all looks fairly similar. >> Um but like some things are a little bit different like you see approval of minutes and it's listed under in the pallets it says action. >> It's a little bit different than how it's currently

133set up. >> Yeah. >> Right. So that denotes it as an action item >> and the public comment is exactly what >> Yeah. That's the same language everything the language will be the same everything u >> but I but what I mean is the well the language is listed much more clearly in bigger print >> right >> so that people really can see it >> because it's kind of small in the other >> picture like 7 to 14 15 to 18 19 >> along the right >> 7 to 14 >> well I was wondering about this because it says like page six of 388 or page five of 388 >> oh yeah so this is not all the pages But it's that many pages because what it does is it include all the attachments. That's

134because of all the policies we had, >> right? >> So remember all the policies would have made this >> printed out a 388 page document, right? >> So yeah, >> but our 7 to 14 like the reference pages think >> that's or the 15 to 80. Oh yeah, it probably is. >> Yeah, cuz the minutes are >> the minutes include that many pages within them. >> And if you click on this drive, >> yeah, you won't it won't do that in this >> in a typical u in the format. Yes. Anything that's an attachment, you'll just be able to click on that blue attachment. >> Okay. And it'll come >> it'll come right up. It's very similar but um >> it's a little different >> easier to use as on the user on the back

135end side we're working with it designing it and there's a few more features and things like that. So we are full to this new format in the next meeting. So >> the next regular board meeting I'm sorry work session. So >> so going to try to do that. So again, it may look a little >> So does it just affect the um meetings and it's not any place else in the website? >> It's just the document piece. Well, it's it's it's so when you go onto the do the the website, if you go under policies and go to meetings or if you're going to click on meeting, it's going to look different. It's not going to look like this at all. It's going to look like that. >> It will have a list of the

136meetings. I don't have an example of that, but >> have a list of meetings. It will >> good way to describe is it'll look more like our website books. >> Oh, silly. you know, and then you'll see and then you'll see, oh, okay, I click here for the meeting and it will pull up the meeting. Once you pull up the meeting, it will look like what we just looked at. >> Okay. >> Yeah, I think it's a little bit more user friendly as well, easier to to understand. >> Any other questions or questions about the start of the school. >> We'll move on to Lucy for her presentation. Thank you. first business report of the new heap. Um I'd like to start uh the August business report uh with a summary of uh the prior

137year results. Uh you some of you who've been on the board for for a bit uh surely recognize this. Um uh I like to look at uh budget management and debt management as those two main benchmarks. Uh so in the upper half of page one uh shows our budgetive expenses are and how much the actual spent in each of those funds. And in the section title how did we manage that? Uh we know that we actually raise more debt. Uh so our debt is now at a total of 57.9 million. >> But now what does it really mean? You know, I like numbers standalone a number doesn't really tell a story. A number only tells a story when compared in relation to another number. And what I did here is I looked at what the

138district's bonding capacity is. That is how much could the district raise in that if we wanted to go out and obtain more land and that value is obtained from taxable valuation of all real estate properties within the districts. And if you look at the two text districts, elementary and high school, I show you how much that has been issued for the elementary, 26.5 million. But the bonding capacity, meaning how much that in total could elementary could have raised or could raise is $153 million. So we're using only 17% of our bonding capacity with the high school. The numbers are a little bit higher but uh we currently have two bond issues that we're paying uh paying off. Uh the old 2020 uh bond issue is still on the books plus the new one. Uh uh

139so 42.6 6 million in debt out of $157 million of possible debt at 27%. So this is just uh I think those percentages of the bond capacity use are still not very reasonable. I just read an article uh today or yesterday from MTSBA that I think Helena school district is looking for. Oh, the number was over $300 million, >> was it? Yes, over $300 million for school renovations and buildings. And I just guessed >> uh pages two through four uh show our uh reports. I'm not sure why my can report uh was scanned so much larger than the other pages. So I apologize about that. um the detailed uh budget uh to actual expenditures for a general fund which I usually add at the end of this report. Um I just record it >> uh

140but uh the summary uh the summary spreadsheets give you the full story. Uh not much happening at this time of the year yet. Um the general fund is uh at 6% spent for elementary and 3.7% spent uh year to date meaning July one to date and uh the other tax levy funds uh the spending there is at about 3%. So not much happening but it will all start next month with payroll and any questions. >> Yeah, it looks like we were um saved some money that we were under budgeted several >> in some of those. Yes. uh and we'll keep it in a form of actually sort of >> good job. >> Yeah, it's very fiscally responsible. >> The whole district is very responsible. >> Yes. >> All 250 people. Any other questions? >> So,

141we'll uh move into the consent agenda. Is there any public comment on the consent agenda to the board for any discussion or a motion? And move we accept or present the consent agenda. I second moved by Jerry and seconded by Quincy. All in favor? One last item. I move we journ to move we adjourn second move by Quincy seconded by Brady. All in favor? Great. All right. Thank you. Thank you.