001Fade to district 128 logo. >> Hey fellas, >> fade into board member seat at a table. >> Hello everyone. I'm Doug Flegal and I'm uh committee chair for the program and personnel committee meeting. And I want to call this meeting to order here on July Monday, July 28th at 5:30 p.m. And if you'll join me, um I'll lead the pledge of allegiance. >> Everyone stands for the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for it stands one nation under God indivisible with liberty and justice for all. >> Everyone returns to their seats. Doug Flegal. >> Thank you. Um we have a relatively light agenda which I'll review. Um we are going to give the opportunity for public comment. Followed by discussion items. Board
002policies for a second reading. Board policies for review and monitoring. Board policies for a first reading. A resolution to regulate expense reimbursement for board policies. Then we'll go into uh ED and red membership also review employment of of employees future agenda items and then adjournment >> momentary pause. >> Let's go back up to the top of the agenda and I invite uh anyone present for public comment with a threeminut time limit. Do we have anyone who would like to offer? Okay. So, we will move ahead with our discussion items. And the first item for discussion is board policies, second reading. And Brian Kelly is going to help me um with an explanation of updated board policies as recommended by press. Brian. >> Yeah. So, this is our second reading. We have these at the June
003board meeting. Um and then our recommendation is um the board has now had a couple meetings to review it and to uh adopt it at the um board meeting here at 7 p.m. today. >> Doug Flegel. >> Okay. >> I have a quick comment. Um Jim >> it doesn't um it doesn't impact the text of these documents but in a number of cases I was going through the links uh the press has links to different things and be and I think it's primarily because the website's you know shifting over and whatnot and there are some links in some of those that don't work. >> Yeah. So, um, like the acceptable use of district electronic networks and a few other links are linked to the old one. We when we go, Carol and I will make
004sure they don't those don't need to come back to the board. We'll make sure all of those links are active. >> Yeah, that's what I say. The the text and everything is fine. The actual policy itself is fine. It's just by convenience they they add the the ability to put links in there and just to so that we make sure that those are are updated as the uh new board and the new website comes online. >> Any other questions or comments? >> Pause for discussion and questions. >> If not, we'll move to the next item on the agenda and that is board policies for review and monitoring. And according to policy 2-240, board policy development, the board will periodically review its policies for relevance, monitor its policies for effectiveness, and consider whether any modifications are
005required. Uh again, Brian, um do you want to support me in this? >> Yeah. So, um, again, this is just an opportunity for the board to, you know, review some of the board policies that may not be coming up for, uh, any change or new adoption or anything like that and press will throw these in periodically throughout the year so that, um, board members get educated on our board policies. >> Doug Flegel, >> thank you. Any questions, comments? Jim Batson, >> just for the uh the newer board members, I think we've discussed this before, but this is just a a routine thing that we began doing a number of years ago. There's no test. We don't challenge you to uh ask you if you've read all these, but it, you know, just gives us an
006opportunity to take a look at, you know, in this case, you know, a dozen and a half or so policies on a periodic basis to and if you see something, then, you know, we can make an adjustment at that point in time. So, >> Doug Flegal, >> thank you, Jim. Um, the next item on the agenda is board policies listed for a first reading. And again, these are updated as recommended by press. And you'll see in this batch that there are some that are just in a five-year review. So, they'll periodically go through if there weren't any legal updates from uh the state of Illinois, they go through and just make sure that they're up to date. sometimes just it's a very um simple language change or anything like that. But um so there's not
007a big batch. There will be another um group coming in in the fall for updates. So there's usually three to four updates a year. >> Pause for discussion and questions. >> Any questions or comments? >> From a procedural standpoint, the first two we will take a vote on for adoption, second reading and adoption later. This one will just take a vote for the first reading or >> Yeah, there won't be a a vote on the first reading. >> Just a vote. It's just a recognition of the first reading. >> Yep. >> Okay. We'll move forward with the next agenda item and that is a resolution to regulate expense reimbursements for board policies, board member compensation expenses. Um, and this is an annual resolution as required by board policy. Is there anything you would like to
008add regarding this matter, Brian? So, >> this is an annual resolution. Again, board me board of education members, they do provide volunteer service to the community and you cannot receive compensation for services, but you can be reimbursed um for your expenses. Um and so this resolution each year just regulates what um you will be reimbursed for. >> Doug Flegal. >> Okay. questions or comments regarding this matter. >> Pause for discussion. >> Moving right along, we will now move forward with um ED Red membership. Um Ed Red is an advocacy organization and monitors and influences education policy at the Illinois State House. And Jim, um would you like to offer support here? Actually, I yes, I'd like to offer support and ask that maybe Lisa has a quick comment since you're very involved in this organization
009and have been for for quite some time. The very very important organization. >> Yes, it would be my pleasure. Thank you for asking. So, ADRED is a legislative advocacy group um that focuses on its members who are all in the northern Illinois um region K through 12. Um focused on making sure that public schools and our representatives have a seat at the table when legislators are discussing any kind of policy that has to do with public education. Uh we have found that very often legislators who are very well-meaning don't understand both the short and long-term consequences or resources that are involved in policies that they might be considering. and Ed Reddd over uh the many years that it's been in existence has done an outstanding job at forming relationships with legislators and not only earning
010a seat at the table when public education is being discussed from a policy standpoint but um really being a resource for legislators when they're considering something. Um we now find that they'll often proactively say, "Hey, what do you think? What what do your members think about this?" Um the executive board is made up of superintendent and board members and um it has been a very valuable ally uh to public schools um in this part of the state. So any questions? Jim Badson, >> this is also the same organization. There's a dinner meeting that comes up in end of January. >> Yeah, end of January. >> So that's at the end of January. And there is a legislative breakfast this Friday morning. Registration is still available. Um it's always a really fascinating event where um Edrad
011brings in legislators and they discuss things that are on their radar that affect public education. Um, it's always interesting to hear the issues that legislators think are important and it's always interesting to hear the questions that fellow uh board members and superintendents have for those legislators. So, if you're available Friday morning, I know it's still open if you'd like to attend. Uh, Nina and I are both registered. Uh, and it's always a really interesting and worthwhile event. >> Yeah, I wish I could join you out of town that day. So, but both those events are very important events because you get literally to speak to representatives or senators and and representatives directly. You get to network with other board members from the area. So, it's just a a very powerful um networking opportunity in in
012both cases. >> Doug Flegal. >> Okay. Thank you, Lisa. Thank you, Jim. Um, anyone else have any comments this item? >> Momentary pause. >> Okay. Um the uh next item is employment of employees and you've been provided with a personnel report. Brian Bryant, do you have any comments regarding this? >> So this is our personnel report that will be added to the consent agenda for our 7:00 board meeting. One thing I do um I I do want to mention about um the educational support um positions um is that a number of positions were filled by other ESP that are moving up in positions. Um, so I just, you know, I think the collaboration that we have with our ESP union and some of the, you know, culture that we have here that we have, uh,
013a number of ESPs that want to stay here in the district, but also, you know, looking to move, um, up in some of the positions that were um, vacated by uh, retirements or resignations. I I just want to point that out. you know, a number of them from Sogi Thomas to Burchu to um uh Ronnie Cocanis to Nina Ferolo, you know, they're all current employees moving positions. So, >> Bryant, have you noticed any difference because I know in years past we have had ESPs um fill other positions, other support positions, and we've done a great job of placing people. Um, now that we have a collective bargaining agreement, do you think it was any different this year in terms of understanding the um, more standardized compensation? >> I think it helped. I think having that,
014you know, the bargaining agreement and knowing, you know, what positions were paid and if they uh, moved the position, how that was outlined and that was outlined in um, actually um, a memorandum of agreement that we did right after the contract of people moving to a higher position. So I think that really did help and um you know so I think it you know good collaboration between the ESP and the board and the administration. >> Thank you. >> Where do we stand as far as um how many openings we still have for this new school year? >> So we uh ESP we we have a handful of openings and special services aids um at the buildings and a few others um but we're filling them. Um, and as far as certified staff, um, we have
015one position, um, still open that we're working on. So, I, you know, I think we're in a pretty good place, um, to, you know, get ready for the start of the school year. >> Thanks. >> Okay. Any other questions or comments for Bryant regarding um, the personnel report? >> Pause for discussion. >> Okay. If not, that concludes our agenda items. Um for future agenda items for our August 11th, 2025 meeting, um we will have board policies to review for a second reading and we will also um have listed daring educational tour. So that's the two future agenda items that we have to look forward to. Are there any other questions or comments for this subcommittee this evening? >> Pause for discussion. >> If not, I'd like to um ask for a motion to adjourn. No,
016no need. Okay. Well, I'd like to declare this meeting adjourned. Thank you, >> West Poland. >> All right. Um good evening. I will now call the facilities and finance committee meeting to order at 5:46 p.m. on July 28th, 2025. Before we begin, I will review the items on the agenda for this evening's meeting. Um, we'll start with public comment and then moving on to our discussion items which include the fiscal year 26 rental labor rates, the cell tower ground lease amendment, the fiscal year 25 bills payable after the June board meeting. We have a solar update. We have the three-year LHS athletic training agreement. We have IT equipment disposal. We have a change order approval for the LHS cafeteria projects. And then we will finish it off with the summer capital update. Then we will
017review future item agendas before adjourning. So now I'm going to open it up for public comment. >> We are talking to ourselves. >> Yes. So, seeing that there are uh none, we will move on to our items for discussion. And this is when I'm going to turn it over to our expert, Mr. Dan Stanley. >> We were wondering if we if anyone would mind that we move the summer update up first. Uh because we have Ray Albin here. He can be here for that one and then we can send him on his way to enjoy the heat himself. We'll do that. So, we have um really item 38, the summer capital update. Um we have uh from Mark all the updates that are going on. Uh so we're happy to answer questions about that, but
018I know one of the questions was about um the delay in the substantial completion basically of the LHS cafeteria project and what the alternative plans are uh for lunch service and that. So we've got Ray and Mark here and I'll I'll turn it over to Ray. >> Ray Albin. >> Sure. No, thank you Dan. Um so yeah around um around early July uh it was indicated that up up until that point we were progressing. Um we certainly had certain delays already in the in the courtyard area but it was thought that we could overcome them up until that point. Around early July it was determined that we just simply were not going to finish um in particular the courtyard and the servery the servery where the food gets served from from the kitchen. So since
019that time uh we've been working with Gilbane Mark uh you know daily with Gilbane uh myself as as often as possible about uh what are we going to finish how we're going to get ready for for school and uh then how are we going to reach substantial completion of the rest of the project uh while school is is going on. Um, so I put together a couple of a couple of pieces. Uh, one that's that's linked here. Um, just so that you know where we are and what's going to be done and what's not going to be done. So, as you remember, the kitchen, the new kitchen is completed. The kitchen was completed this spring at 25. It's fully functional. It'll still be functional when we start school. Uh, it's got to be cleaned, as
020you'd imagine. There's a lot to uh to go through with that, but in the next week and a half um we will be uh sort of stopping enough work in that area so that Quest can come in, clean the kitchen and get ready for get ready for service. The servery is as I said is not going to be done. The seating area however that we've essentially primarily always used will be done. So they are right now furiously doing all the finishes. So all the infrastructure takes a lot of time and then the finishes come in and are done what to seem to me very very quickly and that's just someone who I'm I'm I'm not good at doing my own work to to do that stuff. So it happens very fast. But uh ceiling grids
021are being laid, lighting is is being finishing. Flooring will start going in tomorrow in all of our seating areas. So new furniture is being delivered uh starting next week. Monday, Monday or Tuesday of next week will be assembled in that area. So, we expect the seating area to be available to our students starting on August 11. The servery obviously will be what is being worked on. That'll be being worked on through August and September. And as of right now, Mark, I think it's hoping for substantial completion of the servery by October 1. Okay. um to allow that work to happen. Uh much like what we did in the spring, a temporary wall is going to go up in front of the servery just like what we did in the spring where we put a temporary
022wall up of what was the current servery and then they're going to work behind it. It doesn't take any more space from us in the seating area. It doesn't take any any less. Um and the same thing's going to happen at the courtyard. So the courtyard foundations are being set. Um, I've included some pictures of the of them literally putting the foundations in and putting the back fill in. Um, and we will put a temporary wall around the courtyard. Now, the courtyard's becoming two things. One, it's part of our seating area and second, it's part of faculty dining. The faculty dining area is in there. So, um, since we had closed off the courtyard last spring for this work, we didn't have it. We didn't include it in our count of seating for children. Uh,
023we still have all four lunch periods. uh specifically for this idea that we might need them for this year and we can seat all the kids at our four lunch periods. Uh our typically we always thought that our capacity at lunch was around 450 total seats and our largest lunch period last year was around like 420 students and that's if they all were there at one time having lunch which really doesn't happen because they're at other places during lunch and and obviously not all the students are there. Um so servery work will continue. The courtyard work will continue behind temporary wall situations. Uh the courtyard is of a little bit greater delay. That one is more towards the end of October. So in my notes I put no uh you know thinking October one servery
024November one courtyard area which is faculty dining and additional seating for students. Uh we will still have uh room classroom 136 which was the temporary alternative faculty dining room from last year. It will remain as that until our dining area is complete. Uh and we will be setting up exactly like what we had in the spring temporary serving situations for our students. So we kept all of that equipment. Uh Chris Stansel uh very wisely said we're we're going to keep all of this and ex and we are putting it back in place. Um, I put in there some diagrams and I also made made copies. It's a little hard to see in the black and white of exactly where our temporary dining is going to go in. Essentially, it's going to go in right in
025front of the temporary wall and one on the north sort of east corner of the cafeteria and also um more towards like the central area of the cafeteria. So, uh our students uh in meeting with them last year both in April and May um they were accepting of our temporary dining. they know it is still only temporary that you know the the finished area is is coming and they worked with myself and Quest to make sure that a they were able to get food quickly enough and get enough food options and both seemed satisfactory in the spring and we'll make sure that it's satisfactory again going forward this fall. Um so that's our that's our cafeteria area. Now that's just one of our sort of our three areas. So maybe I'll pause here and see
026if there questions or or other Yeah. Lisa Hessle. >> Um I guess I'm interested to hear it. It sounds like there's evidence of really good communication with students back in the spring. >> Um how are students and families being informed of the plan uh starting August 11th? So, that'll be part of my communication back as we start school at terms of where are we with the with the cafeteria and um and just our our overall eating situation since obviously our hope and intent was to have it all all done. Uh so, we would have been just touting the finish of it. This will be more informing them of the the newer uh uh timelines for completion as well as uh really other than our freshmen not knowing whatever the food situation was for our upper
027classman just reminding them we're returning to that same situation we had in the spring uh same serving situation literally down to the same lines. It's just a physical change of location uh within within the the cafeteria itself. >> Yeah. Um when will that communication take place? Uh typically I send it out uh usually next week in anticipation just before before the 11th. So um I forget exactly it was either it was either like Wednesday Thursday of just before the start of school and I try and we'll try and time that up. I tried to time that up with last year with John Gilliam with Vernon Hills now into Young that we're sending out our communication pretty darn close to the to the start of school. >> Doug Flegel, >> what is the what is the
028root cause for the delay? >> Yeah. Um I Mark would be a better answer to that. I my understanding is honestly a lot of the the soft dirt in the courtyard area was a definite root cause there. And Mark, you know a little bit more on the on some other technical aspect. >> Yeah. And then um >> Mark Kman >> in the main eating area as well as uh where the old kitchen was and servy um we found hidden conditions. We came across asbestous in several areas once we opened up walls, found insulation. Um so we had uh several times that we had to stop work uh with 10day notifications with the state, you know. Um I think there was three times we had a 10-day delay where we could do the abatement. Um then
029there was some some structural issues uh unforeseen conditions once we tore down main walls. uh uh variance in the steel and stuff that was buried in the walls. So, we had to make some adjustments. Uh some additional shoring had to be done for steel to be put in. So, several factors have have uh gone into it. And the courtyard itself is bad soils out in the courtyard. >> Dan Stanley, >> just to add on a little bit, so if you're not familiar, when you discover a speestous, there's a process through the state. You can't just get rid of it. You have to let people know you're going to get rid of it. It's a whole thing. So when you discover asbesus that you weren't counting on, it basically is a twoe halt. And a lot
030of times before you can do anything about that asbestous and then therefore anything you were planning to do once you took that asbestous out gets delayed too and you have to go figure out other things to work on. That's part of it. The second part definitely is the unsuitable soils not only in the courtyard but even in the building. So there there's additional steel that needs to get put in so the servery can have a wide open area. When they were trying to put that in the the the stuff below was not suitable as well. So they had to re-engineer that as well. All of those things are in a category that we call unforeseen. You don't know until you actually get in there um and actually try to do the work. And so that
031>> is that. >> Thank you. Fair statement. Yes. >> Ray Albin. Any other questions on just the the cafeteria area? Obviously, that's our one of our largest area project, but we have two other areas that I can update you on. Anything on the cafeteria? >> Momentary pause. >> No. So, the next one would be our stacked bathrooms. These are by classrooms. Uh it's the uh 132 232 area. It would be near the sort of the south I guess centrals southeast aspect of our building. It was a stacked bathroom of uh male female on both floors. Those are being redone. Those will both be open for August 11. Um so the tiling is taking place. Fixtures are being put in. Uh we need the ceiling grid and lighting and then the stalls uh to happen. Now
032those bathrooms will match what happened the summer previously, which was the bathroom renovation by the cafeteria. Um down to the same tile. We we really have sort of hit on I think a winning formula for how to redo the bathrooms. We like the the tiling that goes in. The students expressed they liked the um the the the situation the the stall situations that were created and so we're we are re just repeating it. Uh and so those will be those will be ready to go when students are are arriving on August 11th. And then the last uh major aspect of work aside from just a an overall cleaning of the building which is is ongoing is um some HVAC work that's proceeding in classrooms 253 to 261. Uh this is a reinstall of UNI events
033and update of UN events in these classrooms. Uh some of it was necessitated by the cafeteria work and some of it was uh these are UN events that are past their normal existence of life and it was time if we're going to replace some we're going to try and replace as me you know as others that go along with the logical scope of the project. Um the univvents are now successfully installed. Uh they need um some venting some last minute some last aspect of venting to go in to to sort of complete it. Um and then uh then the rest is really cosmetic to the room. So if you looked in these classrooms previously it was a unit event and on either side of it it was in essence like a um not almost like
034a shelf. Would you describe like uh what would you describe it as Mark? Um >> Mark Kubman. >> Just a wall with a with a cap on it. >> Yeah. Just a box to hide the pipes. >> Yeah. And so we are now updating that. We have uh bookcases, measured bookcases coming in. Those will be on either side now of the univvents uh as the finishing touches for those. Of course, the timing of when we're getting those in, when school starts, so they are supposed to be delivered as of as of when Mark and I both checked today, sometime the week of August 4th. Um when they're coming that week, and will we have them fully installed by August 11th, or are they coming and being installed shortly thereafter? That's a question we're still trying
035to trying to figure out. So, the UNI events and HVAC will be operative and working. Uh, the final completion of the rooms might have to take place a little bit uh outside of that time frame, but they're supposed to be coming soon. So, we will be able to just install those. They're fully measured and constructed, so it's just a matter of putting them in place. Um, so, uh, those rooms, uh, need to get, uh, well cleaned as well. So we're working with with Mark Gil Bane and HS and our own B&G to time out when they can finish the unit events. We can get in the rooms, clean them as well as possible uh for the start of school and then of course do the finishing touches like I said with the bookcases. So those
036are the other two aspects of project main aspects of project going on at LHS. Any questions on on either of those? >> Wes Poland, >> Mark Schaefer. Um I have a my question is unrelated to those. So uh I just um I I just really want to commend the leadership of uh Principal Alban. Um in addition to um launching the school year and getting everything ready with hiring and curriculum and all those other pieces, um he's really managing um quite a bit. Um I uh toured the building with him, a hard hat and all and had opportunities to see firsthand um not only the work that's progressing but but really um you know working closely and in tandem with Mark and staff but um they're um Ray's doing a great job. So I just uh
037we appreciate that. >> Lisa Hessel and I I just want to say thank you for being here tonight. And I know that's not normally uh the July meeting is usually not one that you're you come to, but I think because of the significant delays, I I really appreciate you being here to explain it, not just us, but whoever in the public might be uh paying attention. So, thank you. >> Understood. No, thank you, >> West Poland. >> And I appreciate the additional pictures that were provided. So, thank you for that. Um I just had a quick question about the status of the LHS pool. Is that um done or >> it uh it yes it's being filled and last I checked when I checked on Thursday it was I'd say like almost there. So the
038pool was the pool this summer reminder was completely drained. This is the first time in its uh it's year six in existence. So it had to be completely drained. The vents were checked, the tiles were checked and and and the vents checked out. tiles, any broken tiles were replaced, it was completely cleaned and then it's been being refilled and uh it should be my guess is at this point is that it's either has been completely refilled or not and then it just becomes a factor of heating and chemical balancing so that it's ready to go for uh for spring sports come the 11th as well as our physical education classes and lifeguarding classes and whatnot. >> Right. >> Thank you. >> Sure. >> Mark Schaefer. >> Yeah. As part of that cleaning process, we also
039did our inspection for Virginia Graham Baker Act for all the grates. You have to inspect those uh every so many years. So, we were in line with our 5-year inspection. You know, drain the pool, get down, you inspect the screws, the fasteners, the grate, make sure nothing's broken. So, that is also a requirement that we do both at Vernon Hills and at Libertyville. >> Great. Thank you. Camera turns to board members. Ray all bin. >> I'd say lastly, just in case it's hard to see, this is a a blowup of the one picture. This is the um our cafeteria, the plans. The yellow on this represents where we're going to have the temporary food lines. Um and you can also see the temporary walls in. It's just a blowup of one of the pictures that
040that I've included. I'll just pass it around. You can take a look. Ray all bin hands documents to the board. >> Ray all bin hands documents to the board. >> Dan Stanley. >> Thanks Ray. Um and so so that was on the LHS side. We have the summer capital which has um districtwide things. Uh, so at this point I would just ask are there any any questions on the other summer projects that are that are going on? Mark's got the update there on the status of all of those projects as well. >> West Poland, >> I just have Are we on track um to meet all of our deadlines before the start of school for the rest of our projects? >> Except for the cafeteria, we are on track with our projects. Um, in my
041report, you'll see most of them are complete. the um the pool actually the pool carpeting here was the last thing. Uh they started removing the carpeting today. So um should be done by the end of the week. Um and and we also waited till after the 4th of July to do the island at Libertyville High School. Um where the student drop off is for parents pick up and drop off. Um so we waited till after the Fourth of July celebration because people come on the campus. We didn't want any, you know, possible injury. So, uh, the contractor held off and completed that. So, >> great. Thank you, >> Mark Goodman. >> Oh, we I'm sorry. We do have one delay in our HVAC project at Libertyville, and that is the auditorium. Um, we're replacing the
042main air handler in the auditorium. Um, as well as coils inside, uh, because there's new refrigerants. um for additional cooling. So, what we've done is we we've the equipment finally came, but there was enough time to get it in before the start of school uh because we're actually the auditorium is being used on uh the 6th uh for freshman orientation and then on 7th with all staff coming back for their large meeting. So, we'll have all the coils in. We'll be using the old unit. Uh we won't have the additional um auxiliary air conditioning, but we will have the air conditioning running. Uh and it'll all be completed by the end of this week. Um and then we will fly the new it's up on the roof, so we'll have to fly the new unit.
043Uh we're going to pick out a time frame where we can finish it and not disrupt any anything going on in the auditorium. >> Dan Stanley, >> good. Want to go back to the top? >> Um yeah, it's up to you. Um, so the first one is rental labor rates. Um, so we've got those included. Those are rates that we update every year based on people who rent our facilities when they're utilizing staff, the rates that we charge them. And so we have those updated included for you. That'll be for approval at the board meeting. Uh, the next one is has been about a year in the making. Um, T-Mobile or a a contractor with T-Mobile reached out about a year ago to negotiate this renewal. And so, um, it took a while, but here
044we are. So, basically the new renewal for the lease. Uh, so if you haven't noticed the cell tower yet, when you leave, just kind of notice it's really tall. Um, you'll see that's there. Uh, the the one lease will get extended for another 25 years. Our payment will be $1850 a month and it'll increase 15% every five years. So, uh, that that would go for approval also at the meeting tonight. Questions? Lisa Hessel, >> just to clarify for anybody that is not present, that is income. >> Dan Stanley, >> it is it is um any by the state of Illinois, any contract designed to generate more than $1,000 in revenue has to be approved by the board. And so this has to this has to be approved by the board. It's a long-term agreement. Um
045and yeah, it's it's it's revenue. It's a it's a smaller line on our revenue budget. Uh but it's still valuable revenue um that we would like to continue. Go to the next one. Um this is the bills payable for FY25. So after the June board meeting, we had more uh bills to pay that fall into the FY25. And so we've got the list of them there. Um the BEIMO is a is a big one that kind of hits on different times, but but you can see uh there's a list there with descriptions on the various uh the various checks that were done uh since since the June meeting, but tagged to fiscal year 25. That'll also be on the consent agenda for our six o'clock meeting. >> Momentary pause. >> Any questions? >> Pause for
046questions. >> Um the next one is solar updates. This is exciting. Uh actually um Mark and I were really really close. We had generated an RFP that we were ready to kind of release and then we started talking about like who do we send this to and we didn't know a lot of people to send it to and then we heard about a district that had used this company NIA uh to basically facilitate the process and one of the things we were struggling with is we had talked to a lot of people but everyone has skin in the game at some level when we're talking about how to do a solar how to look at adding solar to the roofs that are available to us and we were presented with this company NIA who does
047a lot of different energy things, but one of them that um feels relatively new or I haven't heard of much is they will help facilitate an RFP process for solar. And that's they're not a provider for it. They just run the process for you and help you with the design, help you with the process, help you connect you with a really high quality contractor uh and a long-term partner. And so we um were excited about this. We did some reference checks, seemed great. We had a meeting with them u last week to talk more about the feasibility of a project with us and everything seems really exciting that we would like to move forward with this. So um it's one of those things that uh we'll move forward with the process through the RFP and
048what would actually come to the board is a a proposal to approve with a selected vendor. So there's not anything really to approve right now. It's more about if you have any objections, we'll move forward with NIA knowing that if somehow we go through the process and do not select a contractor that there is a there is a a breakup fee of $10,000 that Nia would charge to us rather than the way they would be paid um with a vendor is that would be included in the price for the vendor that they have to make a payment to NIA which that cost gets passed on to us but that's part of the proposal um that gets submitted what the board would approve >> Doug Flegal. >> And what locations are you looking at for solar?
049But if schools are >> We're looking at both schools. Uh but there is very little space available at Libertyville High School due to the nature of some of their roofs and the age of a lot of their roofs. There are only really two small roof spaces that are there. And Nia's sense was we'll see what the we'll see what contractors propose. They actually might propose don't do something at Libertyville. It'll be it's not going to be worth your time. it'll be better worth your time if you just focus on Vernon Hills. There's a lot more space at Vernon Hills available now and probably in the near future as well. Uh because we have a lot of roof work that's been happening over there a number of years. Um and then we have this massive roof
050uh that covers the gyms and the fieldhouse that is going to need to get replaced in the next couple years too. Uh and that's a that's a really really significant amount of space that could also be potentially utilized for solar as long as it's designed with that in mind. >> Thank you. M >> I have a question. >> So again based on that contingency contingency it appears that if we move forward with uh what NA uh the $10,000 is a payment because what I'm trying to understand here is at what point does this contingency not kick in? >> Dan Stanley. >> Yeah. Um it's really um if you select a bidder depending on the financing structure which we're looking at a PPA which is basically we're agreeing to buy electricity for a particular amount. >>
051Um they add it basically whatever a dollar we're paying for the for the electricity they add on a a little bit more to that and then that has to get paid by the contractor to NIA upfront. So we don't pay we we just pay the same rate uh throughout the life of the PPA. >> And I get that part. What I was trying to understand here is the contingency part that once we move forward and continue with this process of requesting the proposals and getting a bid. Basically we are locked in in a way. We are um >> momentary pause >> once you once we move forward with NIA then yes either they will get paid through we've accepted a contract and certainly get paid probably more than $10,000 and then if we decide to
052not move forward with a provider that we would we would pay the cancellation fee of $10,000. >> Rahul Dashmog >> basically the minute we request the proposals meaning we'll have to either accept something or say that we are not going forward. Yeah, I I don't know that it's necessarily the minute we accept proposals, but but once we agree to engage with them, um it's very similar to what we've experienced before is uh we've looked at uh some projects, capital projects, and we've had some design on them and then we end up not moving forward because of cost or whatever. There's still design costs that are involved with that. That's kind of what this would be more it's but it's not it's not nearly the level of architectural design. Uh but there is there's a cost
053for them to do the work. And so the idea is if we're going to do all this work and then end up you not moving forward with the project they would like to be offset some of the cost of that. >> Absolutely. And I that's where I would just suggest that maybe there should be some kind of a pause that you put in between that request of proposal where we are tied into uh this phase where you're still trying to understand the whole project and how it might work out the potential costs and stuff so that you have a pause where you can say no we are either going forward or we are not going forward and then you go on to the next step. >> Yeah. What I would say is this is the
054pause then. So we we've been done we've been done a lot of work up to this point to get an idea of what we were looking to do. Nia took all of our data and did a feasibility study and really came up with the same solution we did of um recommending a PPA very similar size solar system is what they call it than what we were thinking and so they affirmed a lot of kind of what we were doing. So really this is the point of either either we're going to move forward with them or not and we would recommend to move forward with them. the scenes very positive. We talked to a couple districts that have lived through this with very positive uh experiences as well. >> Thank you. >> Mhm. >> Lisa Hessle,
055do you recall which districts used NIA? >> Uh NIA. So I've had to learn like think of it like an Italian NIA. Uh that's how they described it. Um Northshore 112 used it. So Mark talked to their person there. And then um uh I believe it was a Skoi. The person I know is Ryan Barry. He's a fellow CSBO that I know really well. while we were in the program together. Uh they used him and so he was the other reference check and he's used them a couple times and um it's really helpful to know like what they do and what they don't do. Um like they're not the contractor. They're not there to make sure the contractor they're there to they're there to help you find the solution you're looking for and select you
056set you up with a really good relationship with the contractor. Um so meaning NIA is not like a long-term relationship. It's a short-term relationship to get you what you want and then they will leave and then now you have a partner with the contractor is the idea. So that was really helpful information. >> Anyone else? >> West Poland. >> All right, we move on to item. >> Yep. So our uh contract with IBGI uh is expiring and so this is a a renewal for three years. Uh it's a pretty steep increase. I don't want to I don't want to not notice that. Um, at the same time, it still feels fairly competitive to if you've tried to hire the position yourself still. Um, and then the nice thing is that it is uh a fixed
057cost uh over the next three years. So, it's not going to it's not going to increase over the the life of the contract. Um, and so this is one that we we didn't get the agreement really until today. So, but you have it now and it's in front of you and attorneys have reviewed and everything. That was just part of our delay is getting everybody on the same page. >> Doug Flegal, >> I I have a question. Uh why are we moving from a five-year term to a three-year term? >> Um athletic training, uh the market for that has changed pretty significantly in the last 5 years. It's a lot harder to get athletic trainers and it's a lot harder to get providers to agree to a longer term commitment. And so three years is
058what IBJI was comfortable going. Um, and for example, I'm pretty sure I'm pretty sure Vernon Hills our agreement is two years with them just because of the nature of that uh market is pretty quick to evolve. Um, that that's why >> and I was I think you answered it. Are we using the same group for Vernon Hills? >> It is a different group. So, uh, a little history is years ago we had different providers and then tried to consolidate to have one like why why not just have one contract. So, we used Athletico for both. Uh, and that was a that was difficult to maintain because it's not it wasn't necessarily about um the company as much as it is about the actual trainers that are there. And the trainers that were Vernon Hills were
059very successful. Liberty View Li Libertyville had difficulty with their trainers and were looking for looking for a different solution. So, we ended up agreeing to RFP that out and find a different provider and IBGI was the one that selected and they it seems to worked really well over the last five years for athletic training. And then on the Vernon Hill side, they've been very happy and successful with Athletico as well. >> Thank you, >> Nina Austin. >> I just want to disclose that my daughter-in-law works for Illinois Bone and Joint. So, I probably won't be voting on that >> if when it comes to a vote for that approval. >> I didn't hear what you said. >> I said I have a daughter-in-law who works for Illinois Vot and Joint. So, I just wanted to
060recuse myself from a vote for that. >> It's not personal. I won't take it personal. >> Okay. Thank you, >> West Poland. >> All right. Um, anyone else have any questions or comments? >> All right. Moving on. Item F. >> Dan Stanley. >> Um, disposal. So, it does a disposal uh periodically throughout the year. Um, and so they have a link to a list of all of their items. Uh, there's a lot of things to dispose. Um, one of the things, um, that I was asked, it'd be helpful to probably talk a little bit about is the actual process for their disposal. Um, so there's there's a company called Digital Red, which is what is used by our technology department to dispose of technology equipment. And it's a company that was, I believe, started by
061tech people trying to find a better solution for tech disposals because the idea was no one really likes the idea of taking all the all the technology and just putting it into a lamp. And so, um, trying to find a good solution that will responsibly dispose of the tech stuff, reuse as much as possible, um, and avoid putting it in landfills. And so, Digital Red was founded like on those principles. And so they they have a very very strong zero landfill policy. They work very very hard to um do all of the nitty-gritty work to take care of the technology disposals responsibly. And so that's the company we've used for several years now and it's worked out really well from our lens. >> West Poland. >> All right. Any questions, comments? >> Pause for questions.
062West Poland. >> All right. Item G. >> Dan Stanley. So this is um a change order uh by Gilbane. So part of the part of the delay in the project is that Gilbane is not wrapping up as soon as they thought we would, as soon as everybody thought they would. Uh and so uh they presented a change order for us for additional time for Gilbane. The change order is 150,398. Um and so that is at a level that's beyond what I or anybody in the district can approve. The board has to approve a change order of this size. Um to give you context though, even including this change order with other changes that are happening, we still have about $200,000 left in our contingency as of right now. Um and so we feel we're still
063within budget and everything like that. And um I I get that Gilbane is needing more time. Um so that's the information on that. >> West Poland. >> All right. Any questions, comments? >> Can I ask a question here again? Uh so because of the delay they are requesting us we pay them 150,000 whatever and change right uh so when we design and this is again partly for my understanding when we design the agreements initially like uh there are these uh components that could be included that say that there are going to be potential for delay unforeseen circumstances as being one and some that can delay and you derail everything. It's a domino effect. So, did we have any of those type of uh clauses that allows us to kind of control the costs? >> Dan
064Stanley. >> Um, not necessarily from that point of view. Um, so what what that gets closer to is a is a structure of contract when you're talking about big projects called a guarant uh what's it? Guaranteed maximum price. um we have chosen to avoid that because we just know that that pads the cost uh rather than we try to go with a cost plus model. So we have the cost of whatever the things are and then we know Gilbane has a fee on top of that cost meaning even Gilbane has a cost for all the people to do their stuff and then then they get a fee basically like overhead profit for their services. Um so we've we've chosen to go that route that we believe overall is more cost-effective as a broader scope. Um
065so the when we engaged Gilbane uh for this it was the idea that we'd have substantial completion really at the start of school. So now going you know a month and a half longer uh that's really prompting uh them that's just pushing everything out. So now their people are tied up for longer. Um so it's not something that was uh negotiated previously into into the project. Um, and even even with that, when we've had projects that have been a little bit delayed, we've usually been pretty good um about our cost, but this is one circumstance that's it went longer and now they need more time than what than what we originally contracted them for. Jim Batson, >> there there is in the planning though in the budget contingency funding for unforeseen items and this would
066be considered an unforeseen extension of the the length of time it takes to to do the project which means people have to be here to work. >> Yes, this is the impact of one of the unforeseen things that we've talked about. The impact is Gilbane has to be here longer. >> Yeah. >> Thank you. >> Anyone else? Pause for questions. >> All right. Thank you, Dan. Um, the following items will be on the August facility and finance committee agenda. We have the summer capital projects update, fiscal year 20 >> 25 budget performance, and then we have the fiscal year 2025 disposal report. Is there anything that anyone would like to add? >> Pause for discussion. >> No. All right. Well, with no further business to discuss, I adjourn adjourn the meeting at 6:24 p.m. >>
067Anyone need a break or should we right into the >> What time does it say on the schedule? >> 6. >> Bump it up to six so that we could go right into it if necessary. So, >> well done >> everyone. Everyone okay? >> All right. We okay for the uh official meeting? Okay, Carol, let me know when you're ready. >> Jim Batson, >> I'd like to call the uh regular board of education meeting to order for July 28th. Um we're starting about 6:25 at this point in time. Um >> momentary pause. >> Uh we've already done a Can we have a roll call, please? >> Nina Austin >> here. >> Jim Batson >> here. >> Ral Desmuk >> here. Doug Flegal >> here. >> Lisa Hessel >> here. >> Middish Cotwall. >> Wes Poland
068>> here. >> Jim Badson. >> Okay. Uh do a quick review of the agenda. Um there's some communication items. Do we have We don't have any student recognition tonight. It's just a placeholder on here. So, uh we'll have an invitation for public comment. Uh we have a few foyer requests. Uh superintendence report. um uh consent vote agenda with items from uh we previously discussed in our committee meetings andor uh routine items that uh end up uh on that report every month. We have action items. We have some board policies for second reading and adoption. Uh we have some uh uh acknowledgement of board policies for review and monitoring. um ED red membership uh renewal uh updates for the rental labor rates for when we rent our buildings. Uh cell tower lease amendment um LHS LHS
069athletic training agreement uh to approve and a change order for the LHS cafeteria project. We have uh under the information uh board comments and events. Anyone having a an item there? An IASB report? I really don't have anything at this point to report. Anything for Seed Doll? >> No. Okay. >> And then we'll review the future agenda items. So, let's roll back to the top here. Um, uh, >> momentary pause >> under, uh, communication, invitation for public comment. Seems like we don't have any public here. So, we'll move on. Uh foyer requests. Um you'll note the the list of foyer requests here. Uh presented >> momentary pause. >> There's two here. So, we don't need to do anything with those. We have a superintendent report. You have >> Yeah. >> items. Well, good evening uh
070board of education. I'm excited to provide my first uh superintendent report and it's uh really exciting to be here. Uh I've been in the district now just under three weeks. Uh but we're off to uh just a phenomenal start. So it's been it's been great. Um the last several weeks have been marked with um a number of leadership meetings. We have some upcoming retreats. Looking forward to our board of education retreat on Wednesday. Um and then we start with the slow um crescendo of of adding staff as they return back from uh their summer breaks. We'll have an administration meeting that includes our department chairs that'll take place on Thursday. Um we'll welcome then back new staff to the district and then we'll conclude with our returning staff. So all this in anticipation of our
071students arriving on August 11th. So we're very very excited about that. Um, so just a couple of uh things to report from our good news report. Uh, Libertyville's very own Kenzie Hughes will compete on tonight's episode of American Ninja Warrior. Uh, this episode is also her hometown visit and will feature glimpses of Libertyville High School. The show airs on NBC at 7 p.m. I feel like I'm doing commercial, but 7 p.m. tonight on NBC and will be available to stream on Peacock tomorrow. Good luck to Kenzie. And 21 portraits created by students in Allison Mallaloy second semester drawing and painting studio at Vernon Hills High School were recently delivered to children in Malawi, Africa through the Memory Project. These children, many of whom have faced significant hardships in one of the world's most economically challenged
072countries, were deeply moved to receive these personal gifts. For many, it was the first time seeing an image of themselves, let alone receiving a custom portrait made just for them. Most of the children have never left their villages and were amazed to learn that someone from across the world had created something so meaningful for them. >> That concludes my first report. >> If you haven't seen portraits, they're very impressive. uh we we've uh if you ever get a chance to to see those um it's a very moving kind of a very important kind of idea. So uh okay, moving on. Thank you. Uh and welcome officially. Uh consent vote agenda. We need a motion to approve the consent vote agenda. >> Poland so moved. >> Legal second. >> Okay. Uh any questions, comments? Roll call,
073please. >> Austin. >> Um, I except for the recusal for Do I have to separate that? >> You know what? I'm sorry. I I meant to ask. Let's pull it out. Let's Let's back up just real quick. I'm sorry. Uh, for the on the consent vote agenda, that's the uh >> No, it's items for action. >> Yeah, it's under items for action. So, you're okay for the the vote. >> All right. I >> It's item 5. >> Yeah. Yeah. >> Okay. >> So, for the consent vote agenda. Okay. Never mind. Rewind. Uh, can we have a roll call? >> So, we do. We'll start over. Okay. Austin >> I. >> Batson. >> I. >> Deshmuk >> I. >> Flegal >> I. >> Hessel. >> I. >> Poland. >> I. >> Motion passes. Uh, now we
074get into the action items. The first one is the uh board policies for second reading and adoption. Uh we have a motion to approve the 24 updated policies. >> Hel so moved. >> Second or Poland second. >> Any questions or comments? Okay. Uh roll call please. >> Okay. >> Batson >> I >> Dashmuk >> I. >> Flegal >> I. >> Hustle. >> Hi. >> Poland. >> I Austin >> I. >> Okay. Motion passes. We have a second batch of um board policies here. Uh I need a motion to approve and adopt board policies that were reviewed. No modifications. Uh uh just as a uh a periodic review on these >> motion flegal desm. >> Okay. Any questions, comments? Roll call, please. >> Deshmuk >> I. >> Flegal >> I. >> Hessel. >> I. >> Poland.
075I Austin >> I >> Batson >> I motion passes. Next on the agenda is the annual Ed uh subscription renewal. Um can we have a motion to approve the ED red membership dues in the amount of $5,350? >> Desmuk moved. >> Poll second. >> Okay. Any questions, comments? Roll call, please. >> Flegal >> I. >> Hessel. >> I. >> Poland. I Austin. >> Hi. >> Batson. >> Hi. Dashmuk >> I >> motion passes. We have uh updated uh rental labor rates for when we uh uh rent out our uh facilities as these are the labor rates for the folks that uh that work those um those events. So I need a motion to approve the FY26 labor rental rates as presented. >> Poland. So moved. >> Hessle second. >> Okay. Question comments. Roll call please.
076>> Hessel. >> I. >> Poland I. Austin >> I >> Batson >> I >> Dashmuk >> I >> Flegal >> I >> Okay, motion passes. We're moving right along. We have a cell tower ground lease agreement um discussed earlier in committee. Um uh we need a motion to approve the first amendment to the ground lease with T-Mobile Central LLC. >> Desmo moved. >> Polling second. Any questions or comments? Just a quick note, this uh this agreement actually is a revenue generator for the district. So, it's uh they're renting space on a cell tower that's on our property. So, uh can we have a roll call, please? >> No, please. >> The cell tower. >> That's all right. Take your time. >> Pause for note takingaking. >> Just for anybody watching this, we've just moved to
077a completely new board documentation system. So, um, we're all learning this as we go. >> Okay. All right. >> Momentary pause. >> The second. >> Yes. >> All right. Here we go. >> Time for roll call. >> Poland. >> I. >> Austin. >> I. >> Batson. >> I. >> Deshmuk. >> I. >> Flegal. >> I. >> Hessel. >> I. >> Okay. Motion passes. Uh, this is the one that you'll want to abstain on. Um uh we have a three-year LHS athletic training agreement uh with the Illinois Bone and Joint Institute. >> We have a motion to approve that agreement. >> Poland. So moved. >> Hessle second. >> Okay. Uh any questions or comments? >> Pause for discussion. >> Uh can we have a roll call, please? >> Batson. I >> Dashmuk. Hi. >> Flegal. I
078>> Hessel. Hi. >> Poland. I Austin. abstain. >> Okay, thank you. Motion passes. Um, uh, next up is a motion to approve a change order, uh, ATP-00004 for the LHS cafeteria project with Gil Bane for 150,398. >> So move poll second. >> Any questions or comments? Again, this was discussed earlier in committee. So, can we have a roll call, please? Austin >> I >> Batson >> I >> Dashmouth >> I >> Flegal >> I >> Hessel >> I Poland I >> Okay, motion passes. Moving right along. Uh board comments and events. Just a quick reminder of our u uh event on Wednesday. U if you need any additional information or anything on that uh please let us know. Contact Carol or whatever or me. >> Will that be a casual event? That's a good question.
079>> Shorts allowed. May >> be very comfortable. >> May I suggest we be comfortable? >> Yes, absolutely. >> Okay. >> Yeah. I hate to wear long pants or tonight. >> We're not going with the Hawaiian theme. >> No, not this. We could go casual. >> Yeah. Okay. Um, anything else, events, uh, comments or anything of things you've >> There's a we have there an orientation that we're having that we were invited to. >> Yeah, I'll, um, I'll remind you in your, um, my weekly board update some of the events that you may want to attend as we welcome back staff. U, we'd love to have board members present. So, we'll make sure that you're aware of those upcoming dates. >> Okay, great. Thank you. Okay, no IASB report, no seedall report. Uh we got a
080couple future agenda items. We have student school board reps joining us next month. Uh they'll be taking the o oath of office. Uh we have some uh second reading for some uh additional board policies. Uh educational tour requests that we're going to uh vote on and a uh sitebased expenditure reporting for next month. Any other items that we may be forgetting on the agenda or wish to add? Okay, >> momentary pause. >> We need a motion to adjurnn. >> That's so moved. >> Legal second. >> Okay, that was quick. All in favor? >> I chip. >> All in favor? >> I >> Any uh nays? No. Okay. Meeting adjourned. >> Fade to district 128 logo. Fade to black.