001all right I'd like to call the PMP committee meeting to order um we can go ahead and do the Pledge of Allegiance now I pledge allegiance to the flag of the United States of America and to the Republic for it stands one nation under God indivisible Li Justice okay since this a committee meeting we don't need a roll call uh but we will have an invitation for public comment is there anybody that would like to address the board there's nobody signed up and I see no one eagerly running to the microphone last call okay moving on uh for discussion we have items a through G the first one is the e-learning plan this is uh something we have to renew now uh and I'm supposing that I will turn that over to Dr Dr cenus
002yes thank you uh the e-learning plan is something that gets renewed every three years with the state of Illinois and there are no changes to our e-learn learning plan from our last iteration of this plan uh we think it works very well and is um a good plan for supporting student learning needs when we are in a remote environment as well as supporting the needs of staff to communicate with students and get organized with their um assignments for the day so it's pretty much a formality this is the same plan that we've had and we are asking for you to just approve it for our next three years um does anybody have any questions about it I thought it was pretty straightforward all right very good uh will that go into will that be a
003separate uh item to um we have to vote on it as opposed to doing that in the consent agenda there'll be a hearing the beginning of the next the hearing at the beginning of the next board meeting open for public comment okay all right the 2526 ihsa membership renewals this is our annual membership renewal for both Libertyville and Vernon Hills High School to participate in the Illinois High School Association and so it's our annual renewal and um we'll just ask at the next week's board meeting to approve it no questions there also very straightforward and it looks like ihsa waved the membership fees this year again it's been waved for yeah for the last at least 18 years I know it's been waved so yeah they have not through their spons sponsorships ticket sales they're
004able to um fund ihsa without um dues to schools very good uh moving on to item C the Ombudsman alternative education services agreement yeah so on budsman in the past um for on budsman we have reserved spots ahead of time in in AB budsman program the ab budsman program is an alternative education uh services for some of our students some of the the location in the past used to be in mundeline has now moved up to WAN in the last I think four years um and so in the past we have reserved spots it's been anywhere from five spots to four this past year we reserved two spots at um and we use the slots but we don't start the year with them we felt um that because of I think some of the things
005that we offer in our schools but also some of the things that Lake County and their Bay school has offered and the regional Office of Education is right by Hawthorne um and then some again some of the things that we are offering in our schools for our students we really have waned off of OD budsman but we are asking to sign the agreement to say that if we need a slot we would be um willing to pay the daily fee we're not reserving a slot so we could we're rolling the dice that we may not have a slot but in talking to both um Jessica Herman and then our um assistant principls we feel comfortable and not um you know reserving a spot is that any different from last year so last year we reserved
006two slots at $14,500 uh again we've used some of that time but we haven't used it to the maximum and that's where I you know every year we've gone down so the year before I think was three the year before I think was four and we're getting to the point where and if we res phally responsible sorry if we reserve the spots and we don't use them we still paid for them still paying for it any other questions all right moving on to educational tour requests um all of them are standard routine requests um they are uh different clubs or teams that are moving forward and advancing in terms of their competition and then we have the dance team to Northern Illinois University I'd like to once in a while insert a little bit what
007the kids would call an Easter egg a little hidden thing in the report just to see if you catch it and uh can find it so don congratulations caught that I uh that we had Wheaten College inserted in one place for the dance team so uh extra credit for you but but um I did verify that the dance team is going to Northern Illinois University not to Wheaten College this summer so do we have any questions about those okay moving on we are on employment of employees these are uh just normal employment employee action items since our last board meeting and these will be moved to the consent vote agenda and we have Shannon Garcia is going to be our new assistant principaling okay uh annual certified Staffing report yeah so I did share the
008sectioning and Staffing um Report with um the board and also with public so it was a public document if you recall back at the February 10th um PMP meeting um I did review the uh sectioning and Staffing process again I've included this on the document so again that sectioning and Staffing process goes all the way back starting in November with our course modifications to then recommendations um for what our students will be taking students selecting um their courses January through um February and then in February through March that the um the sectioning process um really begins in Earnest starting in the buildings um that our department chairs meet to review their sectioning then Department chairs um will meet with um the department chairs meet with the building Administration and building Administration then sits down with
009uh the district leadership team again we look at the sectioning um according into the classes that the students um choose then we also shared according to our um memorandum of um agreement with our Union shared the sectioning and Staffing document then reviewed answered questions um and you know the um some of their thoughts that they shared we went back and looked at our sectioning um and Staffing and that's what we're really bringing to you today is our final sectioning and Staffing um that we would then take um for approval at um next week's board meeting so some of the things I want to highlight from our um sectioning and Staffing first one of the things that we uh looked at and we have been talking about quite a bit with the board Tom did a
010presentation at the February 24th board meeting was our academic intervention model for 2526 and again this started last spring um that our academic intervention model is in alignment with our mtss our multi-tiered system of supports um again we've reviewed um these models with a joint committee starting back in January um and then that recommendation then came through our district leadership team um and those were shared also at the February 24th board meeting but really looking at um you know what um at the tier one tier 2 and tier three level so that is reflected in our staffing um that again teachers um you know at the tier one level teachers thesp and Vernon Hill is peer tutoring supports uh supports in the mash and the arc this will continue tier two that we will create
011academic interventionist positions at science math and English um if you recall one of the things we also did was we had last year in Staffing we had 1.0 FTE in each school that was allocated for the ninth grade lab and that was split between a lab coordinator and then Math Science and English those positions will be discontinued that 1.0 in each school we also then um in response to getting more um help for our students we put in some before school stiens and buildings um but again we felt that those weren't utilized to you know the needs that we put in place so those will um be discontinued Dan said you know because they were stien positions it it was on top of people's regular day that that stien was equivalent of 1.0 FTE so
012that'll you know discontinue um in that area but we believe that you know by beefing up the science math and English interventionist phans with certified staff um will help the pause numeracy and literacy programs that have been developed over the last pause for a number of years and numeracy and literacy over the past three years that both schools were remain in place um the one piece is that we still need to work with our ESP Union leadership to finalize our ESP positions that are connected to the intervention so our goal um in February we brought our administrative contracts we're bringing certified Staffing here in March and then in April we'll bring our support staff uh Staffing so it's kind of a a tier process if you look at um you know of the document that
013I shared with our staffing um with everyone that shows our total FTE classroom change um and then some of the other key areas that we look at with intervention from English Learners to the pause program uh special services and transition Pathways um we also have a lot invested in non-classroom FTE so that could be non-instructional assignments our lsts our learning support teams um special services non-instructional so special services there's a couple pieces in instructional in Special Services you have special services instructional classes you have uh special services co- teing so they'll co- te with a general education teacher again that's based upon the uh classes that the students choose and then where the special education students are what classes that'll determine our co- teing and then we also have non-instructional um special services so that
014could be anything um from your psychologist social workers to uh some of those positions um we reflect also our non-classroom FTE and transition Pathways and then also district office we do have two people reflected in the district office um so our hearing I itinerate position that started last year that's a shared service that's reflected in our district office FTE and then paig esal that works with our um outplay students really I you know we reflect her in the district office she is a certified staff member though so she's not administrator but a certified staff um and then if you really look at then our total FTE change and this includes our um change in our intervention um or adding the 6.0 interventionist and also decreasing the 2.0 in the lab positions but the overall request
015is a 2.5 FTE increase um and then you could see also and then no change in administration um you could see you know some of the course requests when I go down to the last page that Liberty Ville was down a, uh course requests down 38 um students in enrollment again that was based off of the Fall housing and this spring so there could be change over the summer that if you have transfers and moves in um and again what we do is we evaluate what classes they sign up for and whether or not we need to make any changes Vernon Hills is up 497 requests and up um 12 students so you know uh one of the things is they're just choosing uh maybe more um classes per student so you could see at
016the bottom you can see that Vernon Hills is choosing you know seven classes per student last year they were at 6.9 and so that's um that kind of reflects our staffing our sectioning and Staffing then the then it really then ties into our annual certified staff employment recommendation so again according to the state of Illinois we need to make some employment Decisions by April 15 is the deadline um typically we do this at the March board meeting because our April board meeting is too late um and um so it'll be the continuing employment for our first year non- tenur second year uh non- tenur um and with changes in the tenure process we'll have some secondy year non- tenur that we're recommending for tenure after two years if you have two years of excellent um
017and then we also have thirdy year non- tenures that we'll be recommending for tenured and then the other piece is all part-time faculty in the state of Illinois not just in District 128 by law have to be released um and then some of them will be returning um to employment to let you know part of the sectioning and Staffing process when we finish everything we also look at the people um because our greatest asset in District 128 is our people that includes you know students and all of our staff um and so when we have to make employment decisions um we have individual conversations with anyone um and those individual conversations will be already happen with Department chairs and building Administration and having those individual conversations obviously the formality of it after we finish the
018board meeting some people will also be getting some more formal letters from the board but they know that's coming nothing comes as a surprise so when you see anything you know um formal or resolution that you have to take it's not a surprise to these individuals all the conversations um have happened already um I had one question on the stuffing report sure and really it's for Dan is it looks like we are adding to and a half FTE so what does this look like in our budget and the fact that you had shared that we start getting into deficit land in about three years how does that look from that perspective yeah um so what I would say is this is the Staffing plan for next year we're not projected deficit planned next year um
019the second thing I would say is it's up 2.5 but I really would say the mathematical little equivalence because of those early morning stiens going away it's really up a 1.5 and looking at that that makes sense based on our enrollment uh and other populations like we have one building going up a bit another building going down a bit but some of our special populations aren't really changing so that makes sense to me um there's a lot of things that go into what our budget is like next year uh it seems like that this should be able to work given everything else but there's still a variety of unknowns that we don't know next year that we're still kind of working through at every level in terms of building budgets Department budgets um things like
020that so um this this absolutely should fall into the realm of affordability um but that said you know this is just one part of a bigger piece so this more or less would codify a certain part of our thing to say this is the this is the number of FTE at least in terms of teachers and admin that we're intending to you know employ for next year so if that answers your question y it does thanks any others all right um and then you already talked about the annual certified Staffing employment or do you want to say something else about item G that that's what sorry I kind of transition G yeah yes okay very good uh I'm on to Future agenda items uh they are listed under the public content for both March and
021April does anybody have anything else they would like to see as a future agenda item and I don't think it's a record but I'm going to adjourn that meeting and pass it over to Dr Batson for fnf I think we what do we have as a start time six so we have a an 11 minute break until we can start our uh facilities and finance we could stretch it out if anybody wants to yeah maybe not let not right I do while we're all here I do want to recognize Dr Mark schaer has joined us today thank you Mark for joining us so far is it everything you've dreamed outstanding all right 10 minutes take a bre program and Personnel committee meeting adjourned currently on break facilities and finance committee meeting up next currently on
022break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on
023break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next current currently ly on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next
024currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next currently on break facilities and finance committee meeting up next okay are we ready to go okay uh welcome
025back um we'll start the uh facilities and finance committee meeting for March 10th 2025 we've already done the pledge a little bit ago um we have a pretty light agenda we're going to call for uh public comment we have a capital plan and funding proposal uh disposal of equipment and uh seing ceiling and lighting uh bid to look at and that's about it so I'll start by anybody wishing to speak to the facilities and finance committee okay seeing none we're going to move on and pass it over to uh talk about um Capital plan and funding Dan um working on getting our screen here we good all right um so this is relatively brief but just um leading into or or following up from some of the information we shared last time in terms of
026our current our current uh long-term capital plan this is some information to kind of further that so what I want to do is just review our plan not necessarily the numbers in the plan but like the structure and how that plan is set up uh I want to talk to you about what a new plan could look like um and also funding options uh there's been some relatively new information that uh could make a difference for us so the the current plan at the end of the day it's a spreadsheet with data and notes in them um there's a summary level that brings it to a district there's summary per building and then there's each of our major categories like our site our buildings our equipment our technology are separated and then in each of
027those major categories there's subcategories so for example like parking lots HVAC turf fields things like that um the way that the way that's structured really is the dollars are input on each year based on kind of projection of replacement cycle or kind of a rough plan of when those might happen and then there's notes tagged into that cell of like what specifically is this which parking lot is this when it was last put in things like that um there oh yeah so part of and then the what goes into the estimate this is very similar that we've been doing very similar work before uh Mark takes into account maybe price per square foot we'll talk with Consultants depending on the different areas and get the sense of based on the scale of what we're talking
028about to get a rough idea of what replacement costs would be um and so Mark Mark works on that we try to be conservative in our estimates meaning we're trying to estimate a number higher uh perhaps than what might end up being U but we try to do our best of where those numbers come from when looking at the plan the reality is is many many districts have a plan like this they use a spreadsheet with dates and things like that and it can work really really well um and spreadsheets as we know or if you haven't known uh they sometimes can have calculation errors and so one of the things that always makes me nervous and whenever I'm using spreadsheets and I use them a lot is sometimes you can have calculation errors um
029and so um that's something that we need to beware Ware of and kind of watching um the other thing in our particular plan is it's diffic difficult to see the actual components so for example we'll have a category or subcategory called HVAC and then we have kind of plotted out when these would be replaced but you can't really see a list of all the hvacs and the years they were there it's harder to see that level it's really more of a systemwide level in terms of a plan and then um the replacement is largely based on life cycle uh and then um just general observ of the condition so that that's that's roughly how things get on that plan uh in terms of that a new plan so so that's our plan we've had something
030like that for many years um one thing that we've been talking about um internally but also um I've been working through is like what what would a better plan look like and so we have a current uh School dude system is our maintenance uh maintenance work order system that we have our preventative maintenance work orders in but also like if um if things break and you want something to get fixed that's our work order system you put in there those are in what what brightly the company that owns it is called Legacy status which basically means it's still running but it is pretty old and dated and um even me trying to get information out of that system is extremely difficult because it's it's pretty old and so we've been feeling a need to look
031at uh reinvesting and upgrading that system to help us in addition to that system is you could add on a component that will help you with capital planning um and so what that can do is that can help tie in work orders and give you a lot of really good data to the specific components that we're talking about so for example um if you have a particular piece of HVAC equipment that is constantly getting work orders it'll start to rise to a level to say hey like you're you're putting a lot of work into this particular unit you might want to look at just replacing it right now that has to happen on a personal observance level somebody has to notice that we're doing a lot of a lot of repairs and then propose maybe
032this is better for us to replace a system like that could work together um it also will tie in yeah so the idea is you could you could tie in capital planning into those at the component level which I think is is something that's really attractive to do that um the cost for a system like that I'm not sure because there's you know I'm not we're not that far the road we're just talking about what a new thing could look like um but one thing that I think um would be key to a new plan or not is something called a facility condition assessment some people call a FCA um so what a facility condition assessment is is where you have a third party that comes in and evaluates the condition of your entire building
033systems down to the component level so they will they will um track them they will itemize them in the thing in the in the software they'll they'll put in dates serial numbers things like that and then reference uh and then observe the condition of it um and so they they basically will help with analyzing our entire system getting that data into a new system and evaluating the condition of all those things to give us um I think better data at a very specific level uh than what we really have right now um the best sense that I have is I don't know that we have ever done one as a district or we haven't done one in a very very very very long time um so that's that's a a step that I think is
034worth considering if you don't do a step like that it's probably not worth looking at a new capital planning system because the whole point is to be able to tie to that specific component level and practically speaking we don't have the internal capacity to get a new system like that up and running with all of our components in our system the downside to that is it it costs like $100,000 to have an FCA done so it's not a it's not a cheap thing to be done um it is a one-time cost really because the idea is it's kind of set up and then we are now have all the tools all the data in there to kind of help us operate um so that is what I believe is a really um meaningful way to
035look at a new system like that and um the other thing is you know you could also view it as an investment in your Capital planning because this will give us better data better tracking it'll help us create plans a lot easier I think rather than um some of the ways we do it now which again what we're doing right now it works there's a lot of districts that do a system do exactly what we're doing right now some of them not nearly as good as what we're doing right now um I'm just trying to think if there's something that will take us to the next level that'll give us better capabilities a better system and especially tie in with a a more upgraded b& work order system this could par really well together with
036that I I'd like to while we're at this topic just make a couple comments and that's I've witnessed this kind of thing happened before the both the improved systems for tracking but especially this uh evaluation of your uh your facilities and while it costs some money it could also present some opportunities for improvement prioritization where we might be able to actually save some money along the way by better understanding what our buildings and our facilities look like and behave like and so I we're not alone when you said before a lot of people are doing the spreadsheet thing there's a lot of districts that are doing just what you're proposing doing here and so we're we're in good company and it's a I think it's an effective thing to do can I ask a question
037before we move on along these lines um I heard that one of the benefits of having a facility condition assessment is they can do do all the input into the new platform so in terms of order of operations wouldn't we have to select a new platform first yeah so it roughly what whoever you have do one there's a lot of there are companies that this is what they do um some of them are agnostic to whatever system you use some of them are tied to a particular system but yeah you you would want to be thoughtful about what product you would be using you so you would not want for example to your point you would not want to agree with a particular provider to do a facility condition assessment if if that provider is
038tied to a particular software that you don't intend to use like that would that would be very unwise so you you would want to my point is if if this is a a road going down this this is something to think holistically and even upgrading our current work order system like I don't want to do that without this context because that can have form that decision too uh so that's something we were working on really last year um and then we just had to kind of put that on pause uh as we just kind of developed further through this if we um select and Implement a platform for work orders and planning purposes is it possible that the data that we enter could preclude the need for a facility assessment by a third party I
039don't believe it will give you the data it it won't give you the data I think both in terms of all the components and it won't give you necessarily the evaluation so part of what you're paying for is getting the data into the system that you're looking to get it into and the assessment of the of the condition of those items as well so these are engineers and other professionals that will come in and give try to give a third a third Point reference to like what their sense of the condition of those items are and to the point this doesn't give you more money to do more projects right this is more giving you a better idea of the real condition of what's going on like we we have a right now what we
040have is a plan which is a projected a projection of of what we've laid out over the next five years we've already seen there's not enough there's not going to be enough funding to do those things and so we're going to have to work and prioritize uh this this will be able to help us this I think this can be a tool to help us prioritize I think you might find that some of the software vendors might already partner with folks to do the FCA so they might have some preferred Partners too so that might be another angle to this and then whenever you do this a lot of software vendors that I see now um embed predictive type of um analytics in there so kind of what you were saying is um you're doing
041a lot of work ERS on something maybe you should go try to look replace it so I think lot of AI also coming up in them yeah what you said is what we've seen that some providers have kind of um either they do it themselves or they have a a preferred third party that they've we've seen that um and to your point about predictive measures that help you highlight things that maybe we wouldn't necessarily see on our own observations it also can help with estimating so for example there are products out there that will say all right based on the data that's in there of this particular and they're calling all of this other data this is our sense of an estimate so it can also give us another point of reference of what an
042what the estimate cost would be to replace something like that and to help us the other thing that I think is valuable in a long-term capital planning that's more sophisticated is to be able to say okay uh we're we're funding so for example we're we're F we're we're funding our or we're planning to fund our summer capital projects this year 4.6 million why is that the number should it really be three should it be six what there's nothing there's nothing magic to that number other than we've been increasing it and we're trying to find this balance of what we can afford and what we think that we can get done uh this could help you to say okay if we if you invest X more this could have this kind of impact on your facility
043um or just knowing right if we're going to defer some of these things this is the potential impact you're talking about and so again um we can make those those decisions I always want to help us to know the implications of what our decisions are as long as we know what our what what the implications of what we're deciding to do you know that that's Sometimes the best we can do questions there okay um so that's a thing that would be significant but um it is a one-time thing it's not like this is a an annual thing that you would do so funding options so now this is more broadly speaking not necessarily this about funding an FCA or something like that this is about capital capital plan funding so we've talked a bit about
044Capital plan funding so just to recap briefly there's really two major ways that you fund capital projects in any District you have cash to pay for them for so for our example would be fund balance to pay for them or you issue debt you borrow money or use the money you have no different personally right you either have the cash you have or you borrow it the question is is when you borrow issue debt is how is that debt repaid either that debt is repaid with our annual budget so it's an additional line item in our annual budget just like think of home if I get a home equity line of credit I'm going to have a payment now to pay that off um if so that that's one option the other option is you
045can repay with additional taxes but that requires voter approval and so we've talked a bit about that as a board before but that's the other way and there's two major Ways School building bonds which is really borrowing a bucket of money for a period of years or The Debt Service extension base is what we've talked about and the reason why this will be important in a second is debt serice extension base is an annual amount that can be levied to payback debt so one is about the bucket of money you're borrowing the other one is about what can your payment repayment of the debt be our D is zero and so you know there's not a lot of options we have in terms of paying it so for us realistically our options are either paying
046with with cash fund balance is which is what we've been doing or the other option that you have without voter approval is to repay with an an with your annual budget there was a new law passed last I think last summer spring summer this this act changed a lot of things regarding issuing of debt I'm going to focus in on one component of that that I think is particularly special for school districts what this says is that um this now accepts taxes that are levied to pay for school finance and prevention uh safety bonds Life Safety bonds is another way you can think about it it exempts them from pil what does that mean before before this law a tax cap District which is what we are in our County Lake County tax cap districts
047we could only issue basically Life Safety bonds to the extent that our debt service extension base allowed it if your debt Serv service extension base is zero we can issue zero we couldn't do it so it was never a vehicle that was worth us doing because you would have to go to voter approval for that anyways was never a realistic option for us hey Dan yeah just for maybe a refresher for some folks that the DB explained how that was set and why ours is zero just briefly how that was set so back in I don't have the dates in my head right now but call it the early 90s um there was a there was a recognition that um there was a recognition that um schools um schools will likely be needing um work
048regular work to maintain their their facilities that will go beyond necessarily their their ability to pay for it out of their operations and so um that what they did is they they set for dis they they announced that this law was coming and districts had time to decide what to do with it and so uh based on the kind of debt you had outstanding at that point a district could have made one of basically three decisions one was to issue more debt so that you you could raise your level to give you more capacity in the future other districts that had no debt made the decision to not issue any more debt debt because they felt they didn't need to do that at the time and then third was that some either just kept with
049their existing debt or maybe tweaked it a little bit here and there uh my understanding is the board at that time didn't have that kind of debt and did not issue any more debt um so I beyond that I wasn't there so I couldn't say in terms of what actually went through there but that's what happened here no that's helpful thank you yeah and so again the DB is more about how much can we re what's our annual mortgage what can our mortgage payment be every year to pay off the debt right now the law says our mortgage payment can be zero without voter approval uh other districts have different numbers so life safety bonds basically are meant to pay off Life Safety do life safety work so you can't issue this money and pay
050for your operations you can't necessarily do this money and build a new facility that's not what this kind of money is for um but now so that that was that was before I guess I should have stayed on what's there so tax cap which is what we are we could only issue Life Safety bonds to the extent that our DB limit was but because it was Zero we couldn't do anything that law changed with Public Act 103 591 last summer now Life Safety bonds can be issued regardless of your DB which is extremely meaningful for our district in particular because our duub is zero it's very meaningful for many districts because of this law and the the the if you zoom out basically the idea was listen if you have life safety work and by
051Life Safety we're talking about safety issues that are in code you need you need to be able to the the view from the general assembly was you need to be able to do that work regardless if your community doesn't want you to do it essentially like that that can't be a limiter like you have to be able to have your buildings be safe for the kids and that I think is some of the qualitative reasoning behind a law like this so how does this work you have to do this based on proved Life Safety work and what that means is your 10-year Life Safety survey work that's the work that you can do so if you remember about a year or two ago we had the Vernon Hills one that was done and we had
052different priorities we had priority a b and c the a stuff you had to do within one year that we did we reported on the B stuff you had to do within three to five five years you have to do it within five years the see stuff you don't have to do it this law I believe could allow you access to additional funding that would increase taxes to pay for that work so we very well could have overlap it's really probably going to be your priority see things that are on that list the stuff that you'd actually don't you don't have to get done but but they count under the law and so there are a lot of districts going through this right now and so there's a but there's a pro and con to
053that because if you put this on the list as something you're going to do and the state approves it then you have to do it whether you actually get the funding or not so right now our priority see things are not listed as things that we're intending to do they're they're reference for us to use but we're going to we're kind of discerning we're using our own Capital planning because again we don't get funding we we've historically not gotten funding to do these things so we're going to prioritize the things that are critical which are those priority a and priority B things and the C stuff we'll see how they fit within the bigger picture so this could get you access to funding to pay for additional Life Safety things but we would need to
054reference kind of what's in there what what makes sense the other thing is LHS is currently doing this work right now so the architect is finish the Architects have finished their work Market's team are kind of working through those numbers and then we'll kind of take it to the next step and it eventually get to the board for approval as well um whatever work is in there this law would say you can issue Life Safety bonds to do that work and it will Levy those taxes and you will be able to do that you still have to have a hearing and notice and stuff like that but it's not something that can um it's something that uh will be issued if the board goes through with proving issuing of that debt so that's very significant
055that's not something we've had access to before um so that is what I wanted to update on funding for the district this doesn't this is not going to necessarily do all the things that we would want to do on a list like that this doesn't give you access to that kind of funding but I think it realistic could gives you access to some funding that might overlap uh because at the end of the day a roof is not a life safety issue until it is right we we are replacing Vernon Hills roofs and they're not life safety RS right now like it is not a serious safety condition for for Vernon Hills we're replacing them based on life cycle um so there there's a balance that we have to figure out here but I wanted
056to let the board know this is a vehicle that is now available to districts some districts are um leaning in very heavily to this some are very cautious you know I I would probably lean towards caution on something like this because you know you always want be careful on things like this so so this is new this is the first time I've really introduced this idea to the board and so I wanted to let you know this is something available as we as we progress with the Libertyville one I think that's an important context that I can provide once we get that information to be able to say hey here's the work done because before it was here's the work done we have to figure out a way pay for it now it could be
057here's the work we need to be done here's an here's another way that you can actually pay for it and let us see that the other thing is is actually the Vernon Hills one even though that one was already submitted you can amend it so we can go back review what's in that list and you could amend things to say yep we're going to do it um or we might not do it but I think that I think that's the next step for us in this process is to evaluate the Vernon Hills plan and then as we get the Libertyville plan information to share that with the board to kind of see what's Avail what what what your options are it seems to me that this is also a way that schools can actually safer
058because I know a lot of districts I don't know but I assume a lot of districts will never get to those category C items because they just don't have the funding to do it they maybe their decept zero maybe for whatever they don't prioritize that now if you have another pot of money to to to be able to you know cautiously use but to be able to use to chip away at some of those things I think it's only going to make our our buildings better not just for us but for anybody mhm other comments questions okay look forward to more to come all right thank you uh moving on disposal of equipment just a big list of a whole bunch of uh mostly Tech stuff to dispose of recycle whatever before this comes to
059the board uh for Action at the meeting next week could you please add a total in the spreadsheet so we can see the total uh the total the total what dollar amount um I don't think everything has dollars does it we can U let me let me take a closer look but yeah we yeah we can absolutely add totals um I think the total would more be just the original cost of those or their best sense of what the original cost of those items were but yeah we can absolutely add total information to that great and then the method is also not indicated on the spreadsheet the method of disposal whether it's being scrapped or donated or recycled it's the sorry uh I did not notice that was not there it's the same process we
060would we've been doing same company same process I'll have that for our board meeting I didn't realize that attachment was not yeah and it might be a good idea in the public content in the little narrative that introduces the agenda item I would suggest we just have some have something in the narrative that shows the total and um I know that when we started using the company that uh does the scrap and recycling um we had some information in the public content about that company um I think it would be great to include that for Action uh on the agenda next week as well yes sorry that's what I meant to say that I it should have been on here as well because it's it's the same company and so I want to make sure
061that we had that same information so yeah I agree we We'll add that for the next meeting as well great thank you any other questions comments thanks Lisa um okay moving on to LHS healing and lighting so we are nearing the end of our um our estimate for summer Capital turning into real numbers this was the last bid for us to bring in was to finish the ceiling and lighting work um we did a lot of work was it last summer mark last summer and so this will finish that work um particularly hallway ceiling and Lighting in this building um the low bid was with with FR frame um with a bid of 223,000 uh that is a lot higher than our estimate our estimate was 146,000 where we got that before was when we
062when we bid this stuff last year we had the alternates that we chose not to do those that's where we got those numbers from those numbers have changed uh in the last year or just with the bidding um that's the numbers that we had so um so we are still recommending moving forward with this um we have their totals for what our summer projects are at they're very close to where we were estimating but there are still two items that were we're looking at that aren't necessarily part of this but part of our summer Capital to see um do we think they're going to happen one is the pool scoreboard uh because there's some other things happening with that and as well as the seal coding at Vernon Hills so we're going to Mark going
063to kind of still work on that to kind of see where we're at but neither of those would change our recommendation to move forward with this ceiling and lighting project anyone missing anything uh no I just caught one correction in the letter from from Carlson they included inste $100,000 uh contingency it's actually a $20,000 contingency so um that's a good point that would be a pretty big contingency on a project that size um so I will have them adjust their letter but I verified that it is $20,000 cont yeah the the letter is dated 20 22 so if they could send an updated letter that would be great yeah yeah I think somebody in their office yeah they did a project in somebody yeah made a mistake there any other questions comments on that okay
064look forward to those updates we got some future agenda items which are actually uh the first set is uh duplicate from the earlier meeting the fnf we got some preliminary budget we're already looking at budget for next year coming up so any thoughts or any additions okay looks like we're um complete with the facilities and finance I will call this meeting to uh adjourned now we have so much fanfare so much and then we have a special meeting we call that pulling up the agenda yeah pulling up the agenda as I speak so okay keep going okay let's go uh like to call a special board uh of Education meeting for March 10th [Music] um we've done the um a pledge uh Carol can we have a roll call please Jim Batson here Carol Benjamin
065Don carmichel here Cara drumkey here Lisa hessle here Mish catwall here soel karney here okay uh we're going to have one more invitation for public comment and then we'll move into close session and when we reconvene we have no action items after the closed session so uh open by saying is there anyone wishing to speak to the board seeing none um I need a motion to move into closed session uh for the purposes of employment of employees 5Cs 1202 C1 and Collective negotiating matters 5 ilcs 1202 C2 car Michael so moved H second uh any questions uh roll call please car Mich hi drum key hi hle hi catwall hi karney hi Batson hi okay thank you all for coming