001hi everybody Welcome to the program and Personnel uh event for this evening I'd like to call this meeting to order and we will start with the Pledge of Allegiance Al to flag of the United States of America all right and committee meeting so we have no roll call we're going to go on to invitation for public comment do we have anybody that would like to make a public comment seeing none we are going to move on to item three for discussion a annual sectioning and Staffing process overview thank you um so we wanted to provide just another uh over view as we um approach our March um PMP meeting so March is when we bring uh sectioning and Staffing information to the board um usually provide an overview at that time I'd like to start
002with an overview now review it again in March um and so that we are um kind of know what we're getting into so November um course modifications for the 2526 school year next year were approved at the board meeting by our Board of Education from there um in December um we the district leadership team looks at any requests or updates related to interventions programs current models so looking at additional uh positions um this year um with the work that was done for um this school year with our academic in intervention team that team started meeting in early January um an update will be presented at our February board meeting in anticipation of um our March uh sectioning um also during um December curriculum guide is updated published you guys all the board also received an
003overview of the school links curriculum guide at the December 9th meeting um that was with Ben Rodriguez so that information used for our sectioning then course selection begins in January through February at all of our um different grades a little bit different time we both schools conducted eighth grade orientations district administrators attend of those well attended and uh you can see that our um incoming ninth graders were excited to become uh future Wildcats and uh cougars um based off of feedback that we uh received last year we did make some adjustments to the process um just with our websites some of the guidance provided to families to make it clear um um and then our Communications were reviewed and streamlined for easier access and comprehension so that was feedback that we received from parents from
004the board um in the community um we felt that um with Jenny gch and um Andy young are U principal assistant principles for student services that um overall the communication was um smoother this year then um coming up into February which we're in February already now building administration department chair will meet they'll review the class sectioning using our uh course selections the optimum class sizes that are outlined in our teacher Union collective bargaining agreement in appendix f um District SE section meetings will be held with um district and building Administration you know following those meetings um building leadership teams will review sectioning and Staffing District administrator and our teacher Union leaderships will review the sectioning and Staffing that's outlined in our memorandum of agreement that we signed uh going into this school year and then
005following those that uh we will communicate with staff members um that are affected with the sectioning um and Staffing and then we will bring all of that information to our board um meeting the um PMP committee meeting on March 10th and then following that I know it's a quick turnaround because of spring break the schedule but we do need to take any employment action um at the March 17th board meeting state law says that we need to take employment action by April 15 um and so the way you know the um meetings are we need to really take a March 17th the other reason is that we also um want to start any openings that we have um we need to get those um uh openings advertised job posting so that we can make sure
006that we hire um teachers for next year so that's a quick overview any question I'll go over it again in March just as we bring the information to you but if there's any questions I had none so we can move on to employment of employees this is just our regular employment of employees for this month and I'll go to the consent agenda okay educational tour requests one sounds amazing I mean they both sound fun but yes and there I um so there are two um to add to that and there was a question from a board member regarding um specifically the the trip um the the French trip to Sagal um that being um about the um process of which fundraising would be available so we have a uh back in the fall if you
007recall uh the board asked us as a administrative team to really look at our edour policies and practices to make sure that we are creating Ed tours that are um available to as many students as possible and that um price does not become the reason that a student would not be able to attend so we do have a committee that has been formed that committee will start meeting in March and that committee is going to be looking at our Ed tour process from Soup To Nuts from Logistics standpoint of all of the things that we need to do um to organize our Ed tours all the paperwork all the legal aspects of that um as well as to fundraising and trip affordability um I met with a staff member recently who's on that committee and
008that staff member said you know we want to really take a look at not only our um Ed tours available to students but are they accessible because just because they're available doesn't mean they're accessible to everyone and so um we do anticipate in the future having a much clearer guidelines for the board and for families regarding student fundraising opportunities and the expectations from The District in terms of how much funding a student would be able to raise in order to um go on a trip we don't have new guidance yet but I have been in touch with the teachers who are proposing this trip talking to them about um our Administration and our boards kind of focus on that asking them to Think Through what um fundraising they would be able to do for this
009uh trip there is some existing fundraisers in place and there may be some uh they believe there's also some scholarship money available in French Club that could be used to support students who need scholarship for this program um and they're willing to consider other fundraising efforts as well I don't think we'd be able to reach 100% of the cost for this trip but the goal was for us to um create considerable um fundraising efforts that a student who participated would would be able to raise um close to 50% of the cost for the trip uh so that's where we're at right now with that one there was another question about why Sagal um the the goal of the program is one year when they travel they would go to France or they would go to
010French can can um French can Quebec yes I was French Canadian that's a person not a place so yes um and then they would alter that with a trip to another part of the french- speaking world and so they have discovered senagal because at the recent French conference there were many High School School teachers who were talking about bringing students there and having remarkable experiences um it is um very safe to travel there um it is very affordable beyond the flight to travel there and the amount of um experiences students have there it's very different than traveling to a major city and experiencing French um it's traveling to part of the world that a lot of our students are unfamiliar with it reaches our Global um attribute in daring and it gives students a sense
011that not all of the French speaking world is white in European um so the teachers were excited about that they don't see this as sort of an annual trip or kind of a regular trip they would be rotating to other parts of the french-speaking world um but they felt the cost was um commensurate with other places they might travel um beyond Canada uh for that trip so that was sort of the reason that they were looking at that um senagal right now is one of the safest it's on the state departments very safe to travel list there would be for students to go the only thing would be um yellow fever they would have to get a a shot for that but there would not be malaria tablets required or needed um and the travel
012company has done many trips there with high school students and all dietary needs and things would be uh taken care of well in advance and there would be a there would be travel guides with our group the entire time to make sure that all of the restaurants and places that were that we were eating at were aware of those dietary restrictions thank you for um explaining all that I when I saw that initially I too was sort of senagal oh okay I didn't even realize it was a french- speaking country let alone that that would be a place to visit but that makes sense it it just wasn't clear in what the the docu mentation that was there but sounds thanks for the explanation I had many of those same questions and the teachers have
013been phenomenal we do have a list of high schools that have traveled there recently um and we the teachers are um willing to contact teachers there to make sure that you know all of what they believe would be a great trip would would be in place and any types of just um notes from teachers who have traveled there recently to pass on to us I think the the parents of anyone considering going to that would that would be helpful information for them as well yeah Tom I had a question I noticed on the um form that was submitted it doesn't indicate how many chaperon would be going so for 20 students how many chaperon would they be wanting right so right now they're anticipating three um chaperon and um if the numbers of students went
014up they would add more um there you know the one to 10 ratio is in place there so the there's two of our French teachers um Kristoff Gard would also accompany them on the trip right now and I I also when I saw senagal I was excited and you know cautious at the same time and I looked you know every bordering country does have a travel advisory so if that travel advisory were to change from the state department would the insurance um protect whatever funds were already submitted in case the you know it wasn't safe to travel any further a year out yes that's that's was a very um important discussion not just with this trip but with all our Ed tours there must be a a cancel for any reason policy that is in
015place um that is in place for this trip and um would be the the I reviewed the policy and it would be allowing us to cancel up to 48 hours in advance of the trip travel Tom is there a minimum threshold uh for how many students have to sign up in order to run this trip yes um if I'm I if I'm remembering correctly and I'll verify this I believe it was 15 was what their minimum number if for whatever reason the interest is not there there' be uh would an alternative be provided like going to Quebec instead or would this uh spring break opportunity just not materialize yeah we didn't discuss that um they have their regular trips to uh to Canada and to Paris I don't know if they would want to substitute
016something if the this trip didn't run their goal was to begin discussing this with students towards the end of this year in May um and then next year when the start of the school year all the new students who were in French Classes would be made aware of this trip um they would be talking about it at something like open house with parents as an opportunity um and they would be able then to know kind of in early October if the trip was going to run or not um but we didn't talk about them creating a substitute trip um that's a question I can ask them yeah I'd be curious to see uh how the timing would work if there was not enough interest to run this trip um and if there are any other
017questions about this trip I wanted to Circle back to what you started with so I'll hold off in case somebody has any other questions about the senagal question was uh health insurance um I'm not familiar with uh what kind of providers they have there so what kind of protections do students have in terms of health insurance like if they go anywhere in the EU or Canada it's not a concern but it's just because I don't know what's available yeah I can't speak to that but I can double check on that I did see on the the uh State Department website that they recommend uh like whatever the emergency rescue insurance is um so might might check into that go ahe I just wanted to um express my appreciation I think the board has um over
018the years demonstrated a commitment to equity and certainly um educational opportunities that go above and beyond is something that we always want to continue to offer um but we also want to be sure that that they are um not restrictive um and leave out students who might not have um the financial means to participate so thank you yeah for convening that um committee and reflecting the board's and the district's commitment to equity yeah and and um Larry Varn and uh Ben Rodriguez are chairing that committee they've already been in touch we've identified um two or three schools one locally lien high school and one that we uh they met with in Georgia where they do um Ed tours and they have developed ways where all students are able to attend one trip during their High
019School career if they want to so we've set up um in addition to this committee we've set up some online meetings with representatives from those schools to learn about how they do that and ways that they work to help make these trips um affordable and accessible to all students so that'll be part of our ongoing work um not only as the committee does its work but as we as a department of teaching and learning are looking um for ideas um beyond our own districts thank you okay if there aren't any other comments we'll move on have one other update for the board regarding Ed tours this uh last board meeting you approved um a Brenda Nelson taking students to Springfield um I didn't get a chance at that meeting to tell you how cool of
020a of an experience that is that is a very different type of edour we have students on the Libertyville connect Council which is a Joint Council with the Libertyville government the police department health organizations in Libertyville our students have been invited by State Rep Laura favor Das to speak to actual house committees on student health and wellness um in Illinois and they're actually Consulting on the bill so uh they will be going down there you approve it for March 12th but the committee changed the date to March 5th so everything is the same but I did want to inform the board that that date would change to March 5th I'm assuming you're comfortable with that we're we're comfortable with that um and I just also wanted to highlight that this is a really remarkable thing
021um our Liberty Bill students are not only Consulting on this bill which is focusing on youth mental health they're also speaking on a bill regarding um start times for schools across the state and um the idea of high schools starting later because of Teen Mental Health and Libertyville is recognized as a school that made adjustments to our schedule specifically for mental health for our Our Youth and their ability to to maintain proper sleep habits so it's really um a bright shining kind of star for Libertyville High School and our students to be able to speak and represent not just our school but our community at the state level the the group of students um would like to come and present to the board later this spring so in I don't know if it'll be March
022or April we'll make it available for them to come and just give you a a five minute update of what they've what they spoke on and how their advocacy is potentially changing things across the state that is an amazing opportunity and I look forward to the students presenting um would you also be sure that representative favor is invited to whatever meeting it is I don't know if she'll be in Springfield or her schedule will allow her to attend but in appreciation for her including the students it would be nice just to let her know that we would uh love to host her she lives um close by so um I will that mess that invitation thank you yep very good thank you moving on item d a uh edx February Institute day I'm very interested
023in this yeah this is still me so um just wanted to you you know provided you the um the kind of the agenda for the day I just wanted to highlight for the board and for for those watching at home edex is our educational Exposition and this is really something that is um we're very very proud of in District 128 there are times in our district where we seek um external people to come and talk to us about Trends in education and to help us develop new skills but this is a Time in our district when we learn from our talented staff and not just our teachers our administrators participate and our ESP members participate and we have ESP members who create workshops to present to our staff we have teachers who create workshops to
024present to our staff this year we have over 50 workshops that have been designed by our own people to be given and devel um shared with our staff the topics range from belief and belong belonging to equity and inclusion health and well-being um exploring multiple paths and dual credit and differentiation to support um all students um achieving High academic standards um we also have some technology sessions on uh Ai and on edtech as well as some sessions on developing our skills with spreadsheets developing our skills with our new uh technology like power school and in um Skyward members of Bryant's staffers of Dan's staff are presenting so it is really a team effort and it is a full day of learning and growth for every uh staff member all of our Professionals in d128 um
025our instructional coaches and the department of teaching and learning help organize this and um we are very proud of it and we think we get tremendous return on um the day because staff um really learn a lot of great skills that they go and begin to implement um the next week with students outstanding I would love to come see that I can't but I would love to be there you're invited anytime Dan thank you all right uh item four future agenda items they are listed is there anything else that anybody would like to see placed on a future agenda I am going to adjourn the p P meeting and turn it over to Dr Batson for fnf thank you we'll move right on with the um facilities and finance um call to order it's about
026what 558 right now um start out with uh invitation for public comment for this meeting anybody okay um item a uh audited Financial reports where's Dan there he is thanks um I'm going to go up on the screen too uh we have Betsy Allen who's our partner at uh with Miller Cooper who's going to be here uh let me just get the right thing up [Music] there okay Dan one second let me put this up here welcome Betsy thank you nice to see you good to see everyone me that text getting smaller okay ready ready okay good evening everyone um I did just put a short presentation together just to sort of give you a quick overview of uh deliverables and stuff that we did um issue to the district um and just a few
027items that are within those financial statements if you have any questions as I'm going please feel free to ask or be happy to answer anything um at the end of the presentation um first I thought it would be good just to start off why the school district even has an audit done each year and the code does require that all districts um within the state of Illinois have an audit performed by independent accounting firm annually um you know our main objective of the audit um is is being for the auditor to obtain reasonable assurance that your financial statements are free from Material misstatement um we you know we perform our audit procedures um and as part of the services which then allows us to provide an opinion on the financial statements we also can issue
028an internal control communication providing recommendations or possible opportunities for improvement within the district if if that is necessary to issue and lastly the standards do require us to that we communicate certain items to the board and we will look at these items um that need to be communicated to the board in a later slide so the final documents that we do provide is our annual comprehensive financial report we for as the bound get financial statements uh we also issue ISB State form which is required to be done on the regulatory basis and filed with the State Board of Education uh the State Board of Education also requires that all districts um perform their audit in accordance with government auditing standards so we issue our opinion on that again we have our required communication to the
029board letter that we'll discuss we issue an in relation to opinion on the Consolidated year and financial report and then we also issue our single audit package the district did expend over $750,000 in federal Awards so a single audit was performed and I just noticed this afternoon that I again listed the Consolidated year and financial report so apologize for that um so each year within the AFR um there's a calculation done with ISB on a financial profile scores calculated ISB was required a number of years back to come up with a mechanism to be able to track districts that might be having financial difficulty and this is the calculation that they use um something to really remember with this is It's it can be a very volatile calculation depending on the basis of accounting you're
030looking at um how you recognize for your property taxes um which the district did change last year or two years ago can't was that last year two years ago um so this slide is displaying um the financial profile score for school district 128 for this year which was a 4.0 which is the highest level of the categories um and both both years they've been in the recognition status um each year too there are we call them the gby statements gasby a governmental Accounting Standards Board um this year there were two estate two statements that were effective um but neither of them had any significant effects um on the financial statements it was a sort of a nicer that we had a year off from gasby statements and then the the annual comprehensive financial report um
031again that's the Gap bound financial statements um that they've attach I think Dan said is attached to the to the information you have for tonight again this they call it the AER is is divided into three sections the introductory section the financial section which displays most of the the financial statements as well as our report and a statistical section um again in the introductory section these are the items that are listed within the introductory section two of the items I do want to point out um there is a certificate excellence and financial reporting from the asbo international as well as uh gfoa which is a government Finance offers Association uh the district each year um submits their Acer to those organizations for review in order to obtain those Awards um so just quickly looking at
032a few things within the financial section um first of all on the first page is our independent Auditors report as we talked about our main objective is to express an opinion on the financial statements again this year we did Issue a clean unmodified opinion which is the highest level of assurance that we can give as Auditors um the next section is the management discussion and Analysis which is written by management um it's a great place to go to get a quick overview instead of reading the hundreds of pages of information um it does have some financial highlights overview and descriptions um of the information and the financial statements that are contained within the report there's some condensed financial statements and also a section discussing items that could have a financial impact on the district in
033the future uh the remaining two sections of the report um sorry I skipped over the main the main big part of the report the basic financial statements um that's where you're going to have both your government-wide and fund financial statements um within the report and there's also all the footnotes detailing um significant accounting policies as well as information on the cash any debt of the district um there's a lot of information and PID is on the pension and opep OPB is the other post-employment benefits um within the footnotes of this section and then the remaining two sections um are where you're going to see more multi-year schedules of Pensions um and OPB schedules along with all the budgetary schedules and combining schedules for all the district's funds the final section of the report is the
034statistical section um and here you're going to see information on items listed here the financial Trends revenue and debt capacity demographic and economic information and operating information and the majority of these schedules which is required by the standards will be 10 years 10 years of information um and then lastly as we talked about in the beginning um we are required to communicate certain items um to the board of education and this is just a quick summary um again we performed our audit accordance with generally accepted auditing standards and government auditing standards and also the uniform guidance is what what is followed when uh performing The Single audit um it does also list any future and current gby pronouncements um like we did discuss that there were no gby statements effective for this year but there
035are some coming up with in the future so we will continue to work with the district on implementing those standards um the communication letter also discusses any significant counting estimates and significant counting disclosure um it also States we had no difficulties with management completing the audit do want to thank Dan and his entire staff for their their work during the audit and getting it completed so we could get everything filed um we did not identify any unusual transactions we did have one past adjustment noted in in regards to some Transportation fuel costs and Dan said he had um discussed that or or put them with them right is what you just told me they added information on okay that and then um we did also add one observation and recommendation as we've probably if you've
036been on the board for a while this has been in our letter for multiple years um just in regards to technology and data risk security you know we always talk about how technology is Ever Changing um and so just to be aware of that it's not stating that there's anything wrong with what's going on within the district we just want to make sure everyone's always aware of that and then when we did uh release all the information management did sign and provide us with the representation letter and all the information um that needed to be filed with different agencies has been filed and then lastly um is I talked about in the beginning it is possible we could have issued a management controlled deficiency letter if we had any observations we needed to put in
037writing to the board and um this year we had no management letter that we issued for fiscal year 24 so if anyone has any questions I would be happy to answer any questions anyone have any questions or comments we'll have the one item to vote on later in the month well done Dan thank you Betsy that's good news yeah thank you Betsy and this is It's a culmination of work of basically every person in our entire system in terms of following the right protocols when we're going to engage with Services payments all those processes being followed um so it's there's a lot of people involved in helping us get to a point like that well I appreciate your work Betsy and I especially appreciate that we can have what I think is a delightfully boring
038presentation yet again um that we received the highest ratings and that there are no discrepancies so thank you to everybody thank you okay uh moving on uh long-term capital plan damn and back to you y sorry um yes so we um we um have updated and attached for you our longterm capital plan um we really are targeting over the next five years uh is really the target but if you look at the file it goes out to 2050 um really to just kind of help us set placeholders um and so the idea is try to keep improving and um make sure you've got records that are uh left for maybe future people better than what you received and so um what we have is the projection for um our overall Capital needs um the the
039the reality is we won't have enough funds to pay for all of those things and so uh what we will continue to do is as we get to that year uh will be reviewing uh with a lot of other people to kind of see what are the things that are Urgent so you might have something scheduled um and then depending on the condition of that or the urgency of other things those will get adjusted each year um and so Mark has done a good job of trying to help us move us forward with a lot of things um but really if you looked at the detail the numbers that are more scary is really about how fast do we replace the HVAC systems and so um what Mark has in there is more more aggressive
040than what we can actually accomplish and so we'll just have to pace those out um that's really I think the core of what's in that data that looks like a really really big number in a couple years it it's really the HVAC stuff and just kind of spreading that out will be over the longer term um so that that is our Capital plan that that's what that is um you know I at a future meeting um I'm going to have some more information for everybody in terms of um I think the next evolution of what our plan could look like and also some relatively recent um legislative changes that uh could get us more access to funding uh to fund some things uh depending on what it is and so um I don't have more
041information to share with you right now but I want to plan to do that at a future meeting I was hoping to do it for this tonight but I just wasn't able to get everything ready but I think March I could maybe March I could probably share that information is that state or federal funding uh it's state but it well it's a state law and the funding is not State funding um it's a so I so it's a state law that um that change and I'll be able to provide more information on that it it wouldn't be something necessarily that would be it's not like it's not like a referendum level kind of funding it's something that just helps a little bit um so I I'll have more information to share in a future meeting
042okay any other questions comments moving on I think Don will like this one or maybe not depends on maybe not um just trying to be transparence so when we have talked before I want to be clear about what we've said the expectation is and what happened what didn't happen what we talked about before was that in January we think we could have the RFP developed and then get that out that did not happen quite frankly I got sick for a week and then I lost a whole week and then recovering I wasn't able to get everything done um so we were not able to get the RFP done for solar for January but I do think we'll be able to get it done for this month so the idea is to develop that RFP this
043month uh and then get that issued out and then kind of work on a timeline from there so that's the update on the r as long as we keep momentum going I believe we have the momentum yeah yeah it's good okay thank you any questions okay uh enrollment projections enrollment so I just um I really just have the slides here to help guide most the information is in the report so every year we um update our enrollment in terms of what actually happened in enrollment and where the projections are heading uh and so the the forecast is a little bit different than it has been in the last couple of years we've been in a period of declining enrollment uh and it looks like we'll be in that a little bit but it seems like
044it might actually uh taper down a little bit over the next few years so if you look this is a chart yep oh let me share the screen sorry everyone at home I got to find my mouse give me one second okay um so this is a screen that shows there's there a lot of interesting charts here please first note the Y AIS it is not zero at the bottom uh it kind of Auto adjusts based on the numbers that are there so just please note the scale um this data goes back to 1617 which is really when I started tracking this data and um there is carda so carda is a demographer that we've used uh for a long time um and we had a report um several years ago and they had uh
045cardo gives you three projections a is like the lowest expected B is the most likely and C would be the highest projected then in addition to that we chart the actual enrollment that actually happen so that's the green line um so you can kind of see where that Trends and then in 2021 we we did a new projection with cassard so that's why you see all those numbers come together because that was the reset of the new study and you can see those projections go out to 2031 um unfortunately those projections were showing a decline and so we have experienced decline in roll moment uh over the last few years um but what it looks like is so next year we would anticipate another small decline but it's a much smaller decline than what we
046would have experienced the last couple years but it would be down a few students um but it seems um it seems over the next five years uh it might be somewhat relatively flat still down a little bit but not like what it has been um so that's based on the information um that's coming from our elementary districts you've seen some of them that have experienced significant enrollment declines they're recovering a bit and so those students eventually uh come to us so that's a big overview picture of overall enrollment for the entire District wow uh the green line uh that's who's in the pipeline right now like we know those kids are in seats in the grade school the green line is District our own internal calculations for enrollment based on actual enrollment so if it's
047this year which is call it 2425 those are actual enrollments and then everything going forward on the green line is projections based on uh survival ratios and calculations based on what our beater districts are reporting um and then um so looking at each school so Vernon Hills has been hit um more significantly uh with the enrollment changes but it does look like next year they'll actually be up a little bit would be in the projection by a few students uh and then somewhat relatively flattening out is the idea of what th what that data is showing Libertyville uh again has in been a a period of decline over several years uh broadly and is going to look like it's declining a bit over the next few years eventually recovering but that still looks like that's
048what it's going to be like for that school again focus on the y- axis it's not zero um so it just kind of focus in so you can get a distinction between the lines um there are three of special populations in our district that have had notable changes that we continue to monitor um then those populations have a direct impact on our staffing our budgeting and things like that one is El and so we have we have noted that our El population has been increasing uh so you can see the history of our El students and um that that has increased uh substantially as a percentage of our population over the last 5 years and the pro would be again this these things are really hard to project but I know how many El students
049are in our feeders and so we try to use a similar methodology to predict what they'll be when they're here but it's a smaller population so the data is a little bit more questionable so I this is should really just be used I think to show just a general Trend this is not saying in two years we're going to be at 10% or three years we're going to be at 10% it just that's where the trend is heading but I think one year in advance is pretty reliable yes um because I don't know how El is defined um if you have El students that are currently in elementary or middle school would they still be e by the time they come to high school or no longer um some yes some no so El is
050an official designation from the state and it is uh every year we have to give an access test we're actually doing it right now um and students who um score above I believe it's a 4.8 um exit are program but they still need to be monitored for a year and then so there are some students in the elementary middle schools who might still be El when they come to us and then there might others that have exited out and are being monitored and there would still be others who have exited out and are no longer um being monitored thank you and we I used the historical trend of I know how many were in there let's say two years ago and how many actually ended up um in our district and so we try to
051use that Trend analysis to project a bit but again this is like one year in the future is the only thing we can get a a sense on the trend is up in this area uh so that's a percentage of our students um low income or another term we use internally fee waver uh has been on the rise as well across the district and so so again we show that has been increasing and it shows like it will continue to increase increases the overall trend for that uh and the third area is our students with special needs um that have IEPs in our system and so that one also has been showing a bit growth next year you know might be really close to Flat there in terms of a percentage of our population um
052but you can see the where the trend line would be headed on that um so that's uh those are the special populations um all of which uh require more resources and they have been growing in the sense is they look like they'll be continuing to grow um one thing that uh we also do is kind of project for the elementaries as well to kind of see where they're at one thing that is interesting is live births because there is uh there's a real connection to how many students how many children are born in Lake County to how many students end up in our schools 5 years l L and then you know 14 years later when their freshman and Lake County has been on the decline for several years um 2022 is the most recent
053data we have 2021 they actually increased which was the first increase in well over a decade uh but 2022 went down a little bit as well so that's something that we watch that's one of the best predictors we have of kindergarten enrollment and whatever happens in kindergarten that'll impact what freshman we have you know in the 2030s for example um so that's information that I think is is pretty helpful so that's just an overall summary we've got the report in there that's got a lot more information for you but that's just a brief overview of just where we're at in terms of enrollment thank you thank you it's amazing to me looking at carda numbers and projections over the years and this goes back I can recall carda surveys back in the 90s in the
054mid 90s and how close the B range really hits the target with what actually happens so they're they're pretty I won't say they're accurate but it's a pretty good uh predictor of of what's to come yeah in my experience they're more likely to be accurate if you give them accurate data um so absolutely if as long as you've got the right data you're giving them and the consistent data across the whole system you're more likely to get more accurate data which I think that's you're seeing a result of that yeah as well thank you you any other questions or comments is it a heavy lift to provide them with data or do they do a lot of the data mining themselves um they don't have access to some of the data the data they require
055isn't a lot but if you don't give them the right data that they're asking for uh they'll produce results that are not going to be really what you're looking for so um for example when you say enrollment most of the things that you see public facing are called home enrollment and that includes both students that are served in our buildings and students that are served um they live in our district but they're served at other facilities could be other Public Schools or other private schools or things like that that's what home enrollment is a lot of the data that I use when projecting internal inter especially for the school because it they they'll Project based on the actual high schools we need to know how many students are actually going to be attending Libertyville High
056School we also want to know how many students we're going to be responsible for that's our overall population but it's really important for us to help to know what's going to happen at Liberty what's going to happen at Vernon Hills and that's serving School enrollment and so if you don't give them those right data you might be off 50 50 60 kids maybe but that can have a compounding effect to your data and so it's really it was really valuable that the feeder districts partnered really well and we made sure that we had the exact accurate data the best data that we could give them and then they also get access to other data that we we wouldn't in terms of more demographics in terms of the the broader what's happening so for example I
057remember Vernon Hills like the enrollment was declining we were shooting up enrollment why did it turn and the short answer that we got was it's because older people are not turning over and having younger people come in that's not happening right now he couldn't tell us why it's not happening exactly there's you can guess why I mean you can have guesses in terms of why but he said it's not happening right now but it will happen it just it doesn't seem to be happening right now so so don't sell off a building like it's going to happen eventually it's just a matter of when but the projections we're showing doesn't S of doesn't seem like it's going to happen in the next five or 10 years so that's an example of data that they would
058have that we we would not necessarily have the expertise into that anything else okay thank you for that uh LHS cafeteria project update and thank you for the photos excuse me um yeah we have a report in there uh in terms of budget in terms of what we spent 2.3 million so far for the project um and then there's also a more fancy uh schedule that it's hard for me to read uh but I brought Mark here if he can talk through kind of overall what's happening with the schedule because that's a pretty big important um really really critical part of this project in terms of uh the project schedule and then there's some pictures as well that you can see but Mark would you want to talk through the project sure be my pleasure
059um so our goal was to open up in phase one was open up the kitchen back of kitchen uh right now we we were behind we're tracking back on schedule um uh for for that to take place um we worked with the the cafeteria staff um our vendor as well as uh uh where Al been our principal you know on a menu and everything and a setup to make sure we have electric available and everything for the last eight weeks of school um so we're still on track to to meet that goal um as far as the overall project uh as we've uh Gil Bane has vetted all the our vendors and contractors you know and then worked on timelines we've realized you know we need to make up time so you know we started
060uh working on that process for instance in the courtyard um we're going to actually start doing a second shift and Hauling materials out um you know before Spring Break um take them down the library hallway um and take them out of the building at night and then we have to pick them up again because of the noise at night um but we're trying to you know to make sure we stay on track uh for you know the opening of school so the goal is still to make sure it happens um but we wanted anything that we can do ahead of time is what we're working on um we're we started other investigations let's open up some walls above the ceilings make sure Seal's in the correct Place let's make sure you know see if we
061can find anything you know any things that are are hidden um and you know so we can make adjustments uh uh early on in the game um our equipment's been ordered uh we have a lot of things in stock um ready to come with the kitchen equipment things like that um so um things are very promising right now um we're going to have some hiccups we know that uh but it's you know just things will will overcome as we go along and so you know every month we can do uh a better update and see where we stand any questions on any chance in April we can take a peek uh sure we I could arranged that yeah I was going to yeah with the um future agenda items add that to it to whether
062it's March or April or whatever is an appropriate time we don't want to disrupt anything but whatever is an appropriate time that we can see something I'm assuming after spring break a lot will yeah like that'll be an accelerated week because there won't be students around uh well yeah during spring break that's when we plan to switch over right so um you know back of kitchen you should be ready to operation you know come back from spring break so put it out there I I'm fine with pictures I think it's a little premature to start doing tours at this stage personally but if you want to arrange your own tour yeah anybody else have I'm figuring and I think uh Don's probably figuring we're here and it's right down the hall that you know there's
063things to see and I don't want to go in there if there's nothing really obvious that we can see but um after the switch over I think that would be an interesting decision yeah once some equipment more equipment goes in the kitchen hood and things like that that we can look and see how close we are um for next month's meeting and and um you can see in the pictures the bathroom that's the staff bathroom in the area you know it's you know the floor tiles in tiles on the wall you know we're doing pre finishes ahead of time things like that so it maybe after fnf you know one of these upcoming months I'll bring my heart at sure okay could range that okay um okay moving on um uh bid recommendations um asphalt
064uh repairing and LHS concrete work bhhs asphalt rep yeah this one was a little tricky um so tried to explain it um the the LHS portion I think is straightforward the trickier part was Vernon Hills uh and there's I think a really helpful visual that kind of lays out the different uh zones in there and so um in order to kind of stick within our budget uh and because we we were talking through like which alternates should we recommend um we feel pretty comfortable with where they're at um that we would have the base bids plus two three four and six um for that um that would come at 1,44 um with the design cost 1.1 million is essentially what the cost will be um alternates 5 and seven they're just going to have to
065wait for a future time and those areas aren't as often traveled on as the other areas they're not quite as in in as much need of replacement but they they do need to get replaced uh because they're they're definitely of age but it's just gonna have to wait for a future a future year okay any questions comments overall for summer we're sitting right at around four points 6 million um for total summer project work so this will happen this will come up for vote at the meeting a couple weeks yes and we will work to make sure it's clear on what we're approving okay moving on um safety netting at the varsity baseball field at LHS uh this is similar part of our summer capital projects uh The netting at uh LHS varsity baseball field
066and depending on some of those spots that will not stop a baseball uh and so we that that's been on our list to replace and so that estimate was 53,000 it's coming in at just under 53,000 for that work questions comments no okay uh next on the agenda future agenda items we just talked about maybe a optional tour coming up March April whenever is appropriate uh anything else that anyone would like to uh suggest moving forward Bo okay maybe just two things to highlight at the board meeting I would plan to have a midyear financial review that's more of a report about what the fiscal year has been operating like so far as well as have our updated Financial projections so normally this would be the meeting that I would have our updated Financial projections
067but I just wasn't able to get all that ready but I will have it ready uh in two weeks we'll be able to share okay that information now that I have the financial reports and all the enrollment projections that's the data that I really need to be able to produce things sounds good I have a slightly slower reaction I should have probably brought this up during PNP uh but it would be good to see since we've got one semester in now um how the students are doing especially with APA and all the enrollment we've changes we've made how did they do at the end of first semester I think would be a good metric to have and how effective is the mtss support they're getting okay yeah maybe for a future P&P meeting all right
068anything else all right shall we um we'll adjourn this meeting and then we're going to have a um a special meeting coming up should we take five minutes or I'm good to go no we're good to go okay pull up that meeting bless so did you adjourn yeah I adjourn the the committee yeah right okay so Carol are you ready okay so we will call to order the um special Board of Education meeting for February 10th uh it is what 62 34 um should we do the pledge again no I think we've already done it we've already done it yeah so I need a roll call then please here sorry Jim Batson Cara Benjamin here Don carmichel here Cara drumkey here Lisa Hessel here Mish catwall here sonal karney here okay um looking over the
069agenda we're going to have the typical invitation for public comments and then we're going to move to go into executive session um have uh for five ilcs uh 1202 C1 which is employment of employees and then 5 ilcs 12202 C2 which is collective negotiating matters um and then after that we will come out there will be no action taken after those meetings so folks can uh can head out and we will um you know we'll adjourn after that so invitation for public comment anyone okay uh so need a motion to uh move into uh Clos session Carmichael move to um move to close session hle second okay um roll call please Benjamin I carmichel I drumkey I hessle I catwall I Carney hi bson hi uh we will move into Clos session in just a
070moment we'll give a chance to get things set up here and ready to [Music] go e