001No canc school board of education has now been called to order. Can we all read the mission statement in unison? The mission of a well remains a highly effective educational system in which every student receives the highest quality education. School employees and parents work together to prepare students to become caring, competent and responsible citizens who value education as a lifelong process. Thank you. Let us now look at the um agenda and review it. Um is there a motion to approve tonight's agenda? >> Make a motion to approve the agenda for tonight. >> Okay. It's been a motion and properly second to approve um tonight's agenda. Are there any questions? All those in favor say I. >> I. I. >> Any opposed? Eyes have it. And motion carries. Next item is open session. Um, approval of
002minutes. Get a motion to approve the minutes for open session. >> Make a motion to approve the minutes. >> Second. >> Okay. It's been motioned and properly second to approve the open session minutes. Are there any questions? All those in favor say I. >> Any opposed? Eyes have it. And motion carries. Next item is public form. Do we have anyone for public form, Dr. D? >> No. >> Okay. Next item is reports. Um, superintendent report. Dr. them. >> Good evening. >> So, just a few things I would like to share. On July 28th through July 30th, we had our administrative retreat. Three days of thrills, I like to call it. We had uh DPI staff come in and talk with us about MTSS, AI, and parental engagement. We also had a young lady by the
003name of Dr. Lisha Walker who came in and addressed the leader in you because we all have a leader within us um which was very engaging and exciting. We also did many team building activities in an effort to unify. We had departmental meetings and we set the tone and talked about goals for the school year. We completed the week after well we completed that week with an after hours bowling excursion um and we also had a lunch cruise on that Thursday at the spirit offer just kind of close out what we had uh been doing all week long. So I say that was exciting because it gave us an opportunity to come together as one staff unified together to try to build upon each other's strengths and weaknesses in order to improve and move forward.
004We also had convocation 2025. That was an exciting time on Monday, August the 4th. That was also an opportunity to set the tone for the school year. We had games and different things going on, but we also had Dr. Kenston Griffin from Dream Builders out of Charlotte, North Carolina to come and serve as our keynote speaker for that occasion. Uh secondly, we had our professional development day on the second day of school, August the 5th, and we had many great session topics of interest that our very own staff members from Welin City Schools facilitated and presented the information. Um and again, the purpose there was to provide a day of continued learning and support for our staff in preparation of coming back to school for the 2025 26 school year. Our principles engaged in boot
005camp on Friday which would have been the 8th I think August the 8th. They were engaged with uh Dr. DJ DJ Jones. She came out and held boot camp with them all day for the most part. They dealt with some strategic planning, handling difficult conversations, and many other things that pertain to the teaching and learning process in order to continue to help build capacity within our principles to be the very best leaders that they can be. And uh just a note for um your hearing, our names of two of our schools have changed. What was formerly Weldon Elementary Global Academy is now Weldon Elementary School. And what was formerly Weldon STEM High School Careermies has changed to Weldon High School. We want to be exactly who we say we are. So we want our name
006to project who we are. And of course we we believe that in the right time we will go back to those names or we will go back to an even better name that will exemplify who we are and the great things that we will have going on. That's all I have for superintendent report. Thank you Dr. L. Okay. Now, um it is time for my report and I just want to welcome you all and thank you all for coming out this evening to be with us. Um we've started our school year off extra strong, very strong. I have visited at least two schools and I just see great things happen um in the schools that I have been in. I will get a chance to get around to all four schools to visit them and
007walk those halls. But the students seem to be engaged. um they're excited about learning and it seems that our staff is also excited about learning. So that's a good thing. I mean not learning, I'm sorry, about teaching um our students. Um, so I think that that retreat and the things that we went over and things that were done over the summer and also that convocation just, you know, kind of built boosted the morale within our district and it's a beautiful thing because Welen, we all often say charge of pride and that's exactly what we do have all the time. So we want to get charged up and show the world that welding is the best. We can be the best. We have some great people in this district working in this district and we have
008some wonderful students. We just have to bring out the best in those students. And with that being said, just this past week, I see him in the audience. Um this past Sunday, I was um given the chance to hear one of our students within our district um do his initial trial sermon. And Mr. Cameron Bird, if you would please stand. the time that that he did an excellent excellent job and I I really really enjoyed um hearing him and um I just wanted to let you know that they they say don't mix the church house with the schoolhouse but continue to allow God to use you. Okay. Um, with that being said, next thing on the item agenda, and I want to thank you all for doing such a great job within this district and
009continue to do to do so and serving our children with purpose and a smile on your face. Okay, the next item on the agenda is the vacancy for the NS NC NCSBA board of directors and I was sent an email um with this and what they are wanting is um representation um for the board of directors and we need someone within on our school board to represent Welen um with the North Carolina state board school state school board association. So, at this time, I would like to know if there are any nominations for anyone on our board to represent our district. Mr. Bennett, is there anyone that would like to uh be represented? Even when you have to nominate, if you willing to serve, just let me know. Now, submit your name or we can
010talk about this at a later time because we have until September 25th to submit. We might need >> Okay. All right. >> All right. Okay. Moving right along. The next item on the agenda is financial financial report. And at this time, Miss Kid um has not gotten all the information that she needs. So, we're going to forego that report for this month. The next item on the agenda is curriculum and instruction and operations. And within our packets, we have information that covers our curriculum and instruction department, CTE, exceptional children and operations, the new school project, and central office updates. Does anyone have any questions at this time? And if so, we do have individuals here that are able to ask answer any of your questions. Are there any questions in regards to what's been given
011in your packet? If not, at this time, we're going to move right along to consent agenda. And we have um special policy updates. Um bus camera security system. And we have that that'll be it. A and B. >> And I'm happy to address the policy items. So board members, um you know, you recently finished approving the NCSBA's spring uh policy updates. Um just last week the school boards association released a special summer update in response to um recently passed legislation that requires boards to uh adopt or make a number of policy changes uh that are supposed to be effective at the beginning of the school year. So um school districts across North Carolina are having to respond to this legislation, react to it. the NCSBA has worked very quickly to uh adopt or propose provisions
012not only to yours but to other policy service uh subscribers um in order to comply. For a little bit of background, uh there was a state bill HB 805 that was um passed by the Senate and the House but then vetoed by the governor. Um that veto was rather recently overridden. Um and that's the reason we're all kind of having to respond very quickly. Um the that bill and the policy changes impact a number of policies. Uh your friend involvement policy inspection and objection to instructional materials policy, school trips, um policy for religious based exemptions from school programs. It addresses a number of different areas. Um, and you know, given that these were rather uh not late getting out, but um, you know, not as far in advance as usual, I'd like the opportunity to
013to walk through them in a little more detail than we we normally would just because uh, we just got them yesterday. Um, so if if it would make sense to you, what you have in front of you and what's posted in assembly is an overview from the school boards association and I'd be happy to walk through it and explain the changes and answer any questions that you have if that makes sense for >> all right so um so again you have this in front of you it's also in assembly and you also have the specific red lines um but there are 13 policy changes that uh you know I'm proposing that you consider approving on first read. So waving your second read approving on first read again just because the legislation uh requires these policies
014to be in place at the beginning of the school year. Your first is policy 13104002. This is your parental involvement policy. Um the change there is a reference to a new state law requirement um that requires parental permission before allowing students to share sleeping quarters with a member of the other biological sex other than an immediate family member um during any activity or event authorized by schools. So this would impact um athletics, it would impact field trips, and again this is a new statutory requirement that all boards have to adopt. Um, so that language has now been added to your 13104002. There have been some corresponding updates to your legal references and cross references. Um 3210 parental inspection of and objection to instructional materials has been updated. Um, again to reflect some very new state
015law requirements that the titles of all library books at a school be available in an online searchable database and to give parents the ability to search and then um identify any particular material that they don't want their child to be able to access. Um, so that's a new requirement effected with this new school year on very short notice. Um, and that's been added into your policy 3210. And, um, we also have policy 320 school trips. That policy has also been revised and updated to reflect the new requirement that um, really it's a prohibition on students sharing sleeping quarters with any one of the other biological sex during a school trip. Uh, with two exceptions. The one again is if the member of the other biological sex is the students family member or the second exception
016is if the parents of all students sharing the sleeping quarters have provided written permission to the school. So that's the change reflected in 3320 uh policy 3510 religious face exemptions from school programs. This is also a new state legal requirement that's related somewhat to some US Supreme Court cases that have come down recently. um that gives students and parents the ability to request that they be excused from uh classroom discussions or activities if the discussion or activity um in there violates their uh religious beliefs. So um that language has been added policy 3510. It um as reflected here allows students to be excused from discussions, activities or assigned readings that the student parent or guardian believes impose a substantial burden on the students religious beliefs. Um there's also a requirement to provide in advance practicable
017notice of upcoming discussions, activities and and the law also um requires that if a student is excused that they be given some alternate activity. So those requirements are all reflected in here and the policy also establishes a process whereby a parent or a student or a guardian has to submit essentially like explanation. So um they have to actually submit some sort of documentation as to why the particular uh discussion or violates their religious beliefs. Um policy 3620 extrailicular extracurricular activities again just reflects that new state law requirement or prohibition on sleeping quarters. um and also update some legal references. Uh policy 4120 doicile or residence requirements. Uh there's also a somewhat unrelated but also a new uh statutory requirement around the enrollment of children of military families. So there have been some corresponding changes made
018there. um that's to address uh families who are in uh on a temporary assignment but within the school district's um orders. Uh this next one will require you to to make a decision as to which option you choose. So um it's not part of HB 805, but there was also legislation that was not vetoed, but the governor signed um that limits and restricts the use of wireless communication devices. cell phones in schools. It's gotten some press um as a result of that new legal requirement. School districts are required to adopt policies on the use of wireless communication devices. Now, your school district has had for a long time a policy on this point um as part of the NCSBA model policies. It's already fairly restrictive in that it sets as a baseline that devices while
019students can have them, they're not supposed to be out, they're not supposed to be used, they're not supposed to be visible, but the existing policy does allow um school-based administrators to authorize use for both personal purposes and instructional purposes. Now, the statute that was recently passed limits it even further. So, instead of personal purposes, that's out. devices need to be put away, not on, not visible. And the only exceptions now under the new state law are um or use if authorized for instructional purposes for emergencies um in accordance with a student's IEP or 504 plan or if a student has a health plan like a student with diabetes, for example, there's a blood sugar monitoring app on their phone. Um, so there is discretion for boards here in terms of, you know, under the statute,
020the prohibition applies to the instructional time like cell phones and other wireless communications devices are not supposed to be out during instructional time. There's discretion for boards as to how you define that, right? What is instructional time? Is that bell to bell, right? as soon as you walk in the first tardy bell to the dismissal bell or is it just when students are actually in class but otherwise during passing periods lunches that kind of time they'd be allowed to have their devices out. So what the school boards association has done they've created two different options for boards. So policy 4318 option A use of wireless communication devices that uh that proposal from NCSDA makes some revisions to your existing policy to reflect the new restrictions and exceptions under the state law but it establishes as
021a definition of instructional time that it's time when uh students are basically with their teachers right so during class But it would otherwise allow students to have cell phones, use their cell phones during passing periods, during lunch, um, you know, recess, right? Other than when they're in class receiving instruction. Um, option B establishes a strict bell-to-bell ban. So that would mean students first tardy bell to the dismissal bell. Cell phones need to be put away, turned off, not in use. You other than again with the exceptions of the statute if it's specifically authorized for instructional purposes for emergencies, IPS, 504s or health plans. So, um I guess it makes sense kind of to pause there and allow for some discussion amongst board members as to what you want to do. Again, I apologize for bringing
022these to you and asking you to make a decision uh after you've just received them. But again, these are required policies and changes from recent legislation uh with the intent that you know these all be in place school year. General Assembly was thinking about traditional calendar schools. Of course, you know, y'all and those with year rounds uh have already started. So >> I'll just stop there just for discussion on the wireless communication device policy. essentially option A saying hey they can have them during today and they can sleep between classes that sort >> that's right >> option B is school the time to go devices >> right they can be students can have them in their possession but they have to be put away turned off not in use plus one of the exceptions Well,
023I'm going to my personal option. Well, my choice is going to be A. And I'll say A because um it was a long time before I finally got my child a cell phone. But when those things when the the shooting happened in Yaldi, Texas, it was the students. If they didn't have their phone, they wouldn't I mean 911 would have been able to, you know, they wouldn't call them. So I don't believe in students having their phones out during instructional time while the teacher is teaching. No. But I feel like anything can jump off and pop off. We in 2025 now and everybody basically have a have a cell phone. Um, so I'm going to go with A because you never know when the teacher or administrator or anybody may not be able to get
024their phones, but those students got to theirs and they were able to reach emergency services. And I hope nothing like that, God forbid, you know, had something like that happening in our district. But that's my reasoning for me choosing a >> I guess I was Huh. No, I was going to say I I was really was leaning toward B, but then you bring that up that, you know, does make, you know, >> and I think that if they have them, they pull them out during instructional time. Um, we have the principles here right now, all four of them. Um, do you all have problems with cell phone usage in your schools during instructional time? Ma'am, >> not since we policy for 318 now, but that's just the first few days. So after a while kind
025of tend to shift, but right now has no problem. So what is the pleasure of A or B? I can I can lean. >> You say a >> Yeah, I can. I'm >> Miss Jenkins. >> M Harrison. >> I go with A. >> Okay. Can um I get a motion to approve option A. >> A been um motion and properly second to approve option A. Are there any questions? All those in favor say I. I. >> Any oppose? Eyes have it. And motion carries. >> Mr. Jac. >> Okay. Thank you, board members. Uh, next policy is 5024612 7266. This is just a change really just in terminology. um your emergency epinephrine delivery system policy used to just reference auto injector devices and now um there are different to administer that type of emergency medication. So,
026um there was a statutory change that resulted in a terminology there um to include and allow for uh nasa sprays. Um policy 57503 5705 5350 public records retention release and disposition uh has been updated to reflect new statutory requirements for um certain information related to central office salaries to also be part of public portion of an employes um personnel information. Um so that has been updated to reflect the new state requirements. 6125 that's your administrative medicines to students policy has also been updated just to reflect the change in terminology from an auto injector device for your epipens essentially to more general epinephrine delivery system to allow for nasal sprays. Uh policy 6340, transportation service vehicle contracts, um has been revised and updated to reflect new statutory requirements for criminal history checks on uh your contract
027uh contractors who provide transportation services. So in some districts that's for example like special transportation service. Um I think standard practice in districts but now there's a statutory requirement for that. Uh policy 7100, recruitment and selection of personnel has similar language that's been added around criminal history checks and policy 7020 personnel files has been updated to again reflect the new requirement to make certain salary information related to office employees public and posted. Um, and that's section G of policy 78. So, I'm happy to that's all that's all 13. I'm happy to go into more detail, answer any questions about them. Um, again, we are asking for the board if you're so inclined to wave second reading and approve these on first read in order to meet the statutory requirements for these policies and policy changes
028to place. Um, but I'm certainly happy to So essentially I mean these are done >> these are required. >> That's what I'm saying. So >> what's the >> and and I've reviewed the the updates you know that they in my view statuto requirements. I mean, anytime you're getting a policy from NCSBA, they have an army of lawyers who are looking at it and making changes and thinking about what other laws might impact whatever it is that they're writing. They've worked really hard to get these out districts as quickly as they could. Um, you know, I I personally, my legal opinion, I don't have concerns with the revisions. They reflect what the statutes require. Um, and that one area of discretion on the cell phone policy, you make your decision there. These others are not a
029whole lot to >> decide. >> I have a question. Um 7820 where um all central office employees um information will be posted online and 5070 and 5350. So I see this says central office staff. It's still central office employees out. But what about the entire district? Is the entire district under 5070 and 5350 or >> No, that's also just with regards to central office employees which has been defined in the revised statute to basically mean anyone who's not assigned to a school. So, you know, it' be your kind of traditional director and above level roles, but also if there's, you know, one state level PT, OT or social worker, right, who is based out of central office, serves all the schools. Um, that would apply. >> Is there a motion to approve um the Is
030there a motion to approve the um policy updates? >> Wave second reading. Approve. wave second reading. >> Make a motion to approve um policy update to wave second reading and approve policy update. >> Okay. Motion and proper second to wave the second reading and approve the policy updates. Are there any questions? All those in all those in favor say I. >> Any opposed? Eyes have it. Motion carries. Next item on the agenda. Well, we do have the um consent agenda. We have not approved that. that was a part of it but he had to he approved those separately. Um the bus camera system Mr. You want to talk about that a little bit? Yes. >> Good even everyone. So, um, last one we brought to you that, uh, we had, uh, we had been looking
031into getting a camera system for all our buses. Um, so we brought in the, uh, three recommended um, or proposed office for uh, who we can get this service with. Um, we have Fortress Mobile, uh, 247 Security and Usa remote solution with the uh hopes that I was able to achieve. Um and we are asking uh the board to approve the uh information that we got from Portres um security um and looking and meeting talking with all three of the the companies. porches was the one that that I really saw at at the uh transposing this summer. Um so seeing their product if uh I really think that it'll be a good fit for what we're trying to do or fit our needs as a district. Um there what really stood out to me with
032them was the u their customer service. They have a representative that'll be coming in. He'll also do the installation. The other two uh was a requirement of we had to do our own installation for the uh for the product. Uress they'll come in do the do the installation as well as um when he's in the area come by and make sure that everything's working properly or um if they see if there's any needs that we may have for with the camera systems. Um if you saw in your should have in your package that I got two quotes from him. Um just considering which direction the board want to go. Um we have 13 school buses or yellow buses. Um so we could outfit for so you have a quote for that as well as a
033quote for if we put our activity buses for 17 years. So, do you have the quotes? >> Okay. >> What are some of the um you highlight some of the technology um things that that you know reason that you know that that made led us to this decision that they're the best or >> Yeah. as as I stated, the customer service was one of the things that um that stood out to me because like I said with the other two um it wasn't a whole lot of customer service one, but he was actually just getting the equipment and then he actually goes we had to go in and then look all the equipment up in the in the units ourselves. Um but Fortress also included a um first year software package where we got the
034first year of u actually being free and then it will be a subscription where all of them have a subscription for the um live or um access to seeing the uh cameras in as it's going live time. Um, so that was one of the main things that really another one of the things that hit with me was the having the access of being able to from my office or from my phone I can actually see bus 323 as it's going down actually seeing live footage of what's happening on the bus. >> Okay. >> Um, >> that's why I was getting that kind of like what >> Yeah. Yeah. which all of them pretty much kind of off of that. >> But um but in talking with the representative from Fortress, it was I can just
035really get a good sense of um of of and plus he had a nice demonstration of his product while we was on site. So he he uh he showed some some recording footage as well as some live footage of our buses that was actually in service while we was at the transposing. Um, I also had an opportunity to visit with Mr. um um his name um too. He used to work with but he he works for K. So he brought over one of my but I found out that that he used system he u he brought on one of his buses. So I had an opportunity to actually see it in a live bus. um came through and we looked at the the camera system um and he showed me how how it was set
036up as well as um the different camera options that he uh has. And um like I said, I just think it'll be a great fit for what we're looking for. But the live feature is is one of the main things that u that that I really like about it is that you can actually see live footage as there as as real time. That was a big big limit on how long we can keep footage for or save that footage. Well, by going in the cloud um it it usually uh I don't remember the exact amount of time um but you do have access to to cloud storage. So you have the option of both. So you have cloud storage as well as you have uh physical hard data storage too as well. Uh which that
037doesn't last as long as the cloud storage work. Um so with the with the hard data storage I think it was like 30 days of cover you know be right over but the cloud storage was was uh okay >> so what was what was the downside and up to um one was US cellular >> yeah so with US uh in speaking with the I didn't actually speak with the the representative that did the camera division. Um they had a representative from USA at the transposing and uh we also met here. He came and and showed me some u some demo stuff in in the brochure. Um but I didn't really get a good feel for that particular product. Um especially for our in being in the rural area. we will have I know we're gonna
038have some blind spots and so it was totally with uh it was going to be some times or or periods that we was going to lose some coverage time with the USA loss. Um so that was just one of the things that I didn't you know that really stuck out to me was it was totally dependent upon being in the uh the coverage area of you know the footage that we be getting and and speaking with the the representative um he wasn't a he he didn't give me 100% cuz it wasn't his division so he really couldn't give me a good total feel of or making me assure that this would be a good option for me to go with um he told me about the product uh showed me a few things about it
039but I just didn't I I just didn't get a good feel >> um not as not as as well as I with Fortress. Like I said, I seen several um examples from from Fortress. Mr. Boom Cone is what I was thinking his name about, but he actually brought me brought a bus out uh to the elementary school when he did his training and um they actually got to see the the system in action. um and 247. Um and speaking with them, I they had a demo of their particular product. Uh I just didn't get a good feel for them as well, especially from the the customer service portion of it. Um they representative, they were, you know, they were they were talking but not really like they really want for me. So it, you know,
040I look at as it was something I for myself. I wouldn't but that was one of the main reasons why with with 247 that I didn't I just didn't get a good feel from or that it would be a good fit probably that we want our children but I did with Fortress and I talked to some other um directors transportation directors at the transposing that was using um Fortress product and they was they were very satisfied with all the directions was towards What was it? What were the prices for the >> So, fortresses we went with um we went with the 13 and we outfitted all 13 buses. There would be four cameras. >> Um and I don't have the the exact number because it was but it's in assembly. >> That was like 23
041>> 23 326 right >> plus $6,259.50. >> So roughly around about 30 12 over 30,000 for 13 buses. >> Well, so the 6,000 that's for the subscription. You subscription. >> Uhhuh. And >> we wouldn't have we wouldn't pay that first year. >> That's included. >> So >> the first year >> first year, right? >> So we went with if we let's say we purchase today, we would just be paying for the equipment and he would come for the installation. We would we would get the uh the software for free and subscriptions will be free for this year. Next year we will pay the the 6,000,259. Got it. >> All right. So, and for the 17 buses, if we did all 17, it'll be $3,174. >> Um, US for the 13 buses is $7,956. For the
04217 buses, it's $10,44. And for surveillance 247, I only saw quote for just the 17 buses. I didn't see the 13. And the 17 buses is $52,000. >> What? >> $190. >> So >> why is USA so cheap? Is that who we use our phone service? >> Well, that we do have phone service. >> I think that's what they That's what they put in place. But now for we was getting a it's a four camera u system that that they provided. Um >> what are you talking about? >> Yeah. >> Are you going to say what one camera? >> If Yeah. It was one camera that that covers well more or less like two cameras cuz the way he described it, you'll get a camera that that covers up to about halfway the bus and
043then uh it'll get the front and up to about halfway the bus and then there was a camera that would be mounted close to the back of the bus. That would cover the back area, but you had to do your own restoration. Right. >> That was another kickback for me was >> you was we would be you know quite a question. So with fortress there's the equipment and installation quote with a separate annual subscription quote. I mean, if the district has these cameras for 10 years, are you committing to nine years of subscription services? If the district decides it doesn't want the subscription, is there a local storage option? You might not have the access to the live, but you'd be able to go back and review, which I think is what a lot of
044districts do, right? It records there's a bite or something, you pull it up for 30 days. is that would I mean if it's like right I mean this would be right now both of these are within your informal bidding range but if we're talking about 10 years worth of subscription services we'd be over 90 and in the formal bidding range curious how that works long term >> like is it required is like the annual subscription required to the cameras are they essentially worthless without it No, they're they wouldn't be worth this without you still would um have the option of being able to record because you get a recorder as well on the on the bus. So, the subscription is mainly for like the software as well as having the live feed. That's that was
045pretty much the uh advantage of with the subscription the way it was explained to me. >> So, we get the subscription the first year for free. That's a no-brainer. But years two through whatever don't get the subscription. Let's say year two we decide not to go and so save that money. But then we find out year three that says oh well we may have some benefit come back and get the subscriptions at that point. >> We could we could come back and add. Yeah, we could definitely do that. >> But let me let me add now it's um I think we do have to do a threeyear with Fortress. So we couldn't just get it for one year. >> So So we got So we'll be under a three-year contract. >> Yeah, pretty much. >>
046Yeah. Okay. So that's what Jason was just kind of asking. So we So we'll be obligated for those three years. >> That's 12 about 13. >> Yeah. >> 12. And then with US as well, it's I know it sounds cheaper, but that's just equipment that you still have to pay for the service >> service, right? >> So that's for each camera. >> Oh, it should doesn't it show how much for each? >> Um, >> it's like it's like $10,44 and for 13 it was 700 $7,956. I mean, but the subscription, how much is it? >> They say hold on. That would be a monthly fee. Got to pay that monthly like Okay. So, what would you ask me now? >> Yeah. >> Oh, monthly is $6. Um, but the $6 and for and that I
047don't even know what that is. Video telematics and the other one is video fleet air2 cam. That's $45 a month. >> So, the Total monthly total monthly services is going to be $867 or 7 or that's for 17 month >> total customer monthly recurring investment $867. >> That's $9,000 a year. >> But I don't I wouldn't even think that we would need I mean for the school buses. Yes. But the 17 is including the activity buses which aren't they're used but not as you know not not like every day. >> No problem. >> I just threw those in so you had options. And this for three years. Yes. For 13 total monthly is $663.00. Yes. >> Fortress. Yes, >> that's um is the um [Music] 5year warranty. So, okay. So, the sens to go with
048fortress. >> Hold on. We have to figure out whether or not we're going to do the 13 or the 17. also. >> Well, I said let's just do the 13 buses. That's just me. That's just her. >> But have we had any issue with the activity buses where you think four buses? >> I don't think so. I don't We haven't had activity. I mean, we haven't had a whole lot of incidents with the school buses. This is just kind of like we're putting it in place for a safety precaution. >> Absolutely. But no, we haven't to answer your question activity buswise. No, we have not had any activity with you know students or anything like that on the bus. >> So if the >> So are so is this vendor requiring So you're saying it's
049a three-year subscription with the first year? >> Yeah. >> Is that is that right? So what so what is the total since these are quotes and not a contract on standard contract form? What is the total not to exceed then that you're asking the board to approve? >> Well, so with the with the contract I did u put the contract together form that you sent. So I was just asking for the first year uh which was the 23 uh whatever that total number was >> but we're going to be locked in for at least three years at the vote I mean the member >> so so so one one option board members could be of the board administration could be you know board has a preference for one of those quotes right would be that
050I can certainly work with administration on drafting the contract to make it it's clear as to the particular quote, attach it to the contract, the actual software subscription term. Um, and then, you know, that could come back to you as one single, you know, consent item with here's the contract, here's the not to exceed amount, it's got the applicable quotes attached, and it could be something that you approve at the next or a future meeting. Um, sounds like there aren't any current existing she's on the buses, which means you could have a little more time. But the other option would be if you want to um approve subject to further attorney review, then I could work with staff to get all that together. Um I've not worked with any of these vendors before, so I
051don't know if they'll want to, you know, negotiate or have any changes that they'll want to the district standard form, but we can usually work through those things. So, it's really up to you whether you want it to come back to you as one, you know, package or uh delegate to staff. >> I have a question. If let's say we were to go with Fortress once the contract has been signed or solidified in a sense, could you add to it? I'm only asking because we we say we don't have or have not had any issues with um activity buses, but we don't know what's going to happen from day to day. And this would be the main time that something would happen. I mean, we're transporting our athletes. Anything could happen. And for the activity
052buses not to have the same capability to be able to look at something could could be problematic at some point or another. So, I just I'm asking if we were to go with just the regular buses at first, could you add on later if you wanted to? >> Yeah, I think we should do it all at one time, but >> yeah, I I I believe we can in talking with the with the representative that I spoke with. Um, >> yes, I think we we do have that option to agree with that. Now, I don't know if it be if it will be at that price at 1,600 per unit because that's the that's what the uh he quoted me at the post, which I think is really more than that, but um that was the
053price quote that he gave me. But he was still um honoring what he had told me when we was out at the >> Well, I was just thinking about external objects. If something were to happen, he brought up the point out the room. Something were to happen on one of the activity buses, didn't so he looked from the outside, well, you did all the other buses. Why wouldn't they do the activity buses? So, so my thing would be just >> Yeah. Already have that capability if we're going to do it. >> Well, question. Do we Is there monies available to do it? All right. >> I believe so, but we got >> we could revise our safety grant um to add more into deadline if necessary. >> Yes. >> All right. Well, what is the
054pleasure of the board? And I got a motion to approve either the 13 or the 17 or how we gonna do it. But somebody put a motion out there. >> Well, also like what? So So what what is the board, right? These are quotes. So is the board >> Oh, well, we need a we need a definite number, don't we? Or we need to >> have we're approving I guess first of all, which company? Let's they going to say let's go with the company first. >> So can I get a motion to approve which company we going to go with? Well, well, I mean, so, so one option could be, you know, if you have a specific quote that you like and that you want staff to continue to explore and put together into a
055contract to bring back to you, you know, you just uh, you know, select from these, give that direction to staff and to meet. I mean, so so do you want to approve it tonight without any further additional >> review some negotiation negotiated? Yeah, exactly. >> Okay. Um, >> so, so I mean it could just be I guess a motion to uh >> you probably don't even need a motion. It sounds like the general consensus is 17 buses. >> Yes. >> So, I mean, we can I can work with staff to make sure we have a contract drawn up and bring that back to the board at the next meeting using those quotes and then the final numbers. I mean, right now, I guess we'd have to do a little bit of math to figure out
056what the subscription would be. Um, the other thing we might run into is a lot of times there are auto renewals. So, we typically have to negotiate that kind of thing. Um, but if that is the clear consensus and direction of the board, I think it's perfectly fine and appropriative administration and staff are interested in taking that approach that I'd be happy to work with them on bringing a contract back at the next board meeting. >> Okay. Thank you so much, Mr. Hunter. >> You're welcome. >> All right. So, can I get a motion to approve the consent agenda? >> Make a motion to approve. >> Second. >> Okay. It's been prop motion and properly second to approve the consent agenda. Are there any questions? All those in favor say I. >> I. >> Any
057opposed? I have it. Motion carries. Next item on the agenda is break, but we're not going to have a break because we are about to break out of here. Okay. Um the next item is discussion. Is there anything on the anything anybody want to get off their chest tonight? >> Okay. All right. Next item. Um, and we're going to take action from close session. So, can I get a motion to approve personnel from close session? >> I'll make a motion to approve the personnel action items from close session. >> There second. Okay, it's been motioned and properly second to approve the um action items from closed session. Are there any questions? All those in favor say I. >> Any oppose? Eyes have. Motion carries. Any board comments? If not, can I get a motion to
058adjurnn? >> Motion to Is there a second? >> Second. >> All right. It's been motioned and properly second to adjurnn. Are there any questions? All those in favor say I. >> Any opposed? Eyes have it. It's 7:47 and we are now journed. Thank you all.