001It's now 6:40 and the school board of education meeting regular schedule evening has been called to order and we'll start off with our missionary and state funds. We've been all in unison. The mission of the well citiz school district is create and maintain a highly effective educational system in which every student receive the highest quality education. School employees and parents work together to prepare students to become caring, competent, and responsible citizens who guide the education as a lifelong process. Thank you. The agenda and can I get a motion to approve tonight's agenda? I make a motion tonight. Second. Second. All right. a motion and proper second to approve tonight's agenda. Are there any questions? Yes. Um All right. All those in favor say I. Uh any opposed? Eyes have it. And the next item is
002going to be an open um open session approval minutes from May 15, 2025. Make a motion that we approve the minutes from May 15, 2075. Is there a second? There's been motion and properly second to approve May 20 May 15, 2025 um minutes. Are there any questions? All those in favor say I. I. Any oppos? Any opposed? Eyes have it. And um I would also like to let everyone know that we do have one of our board members on line tonight, Mr. Al Bennett. So he will be joining us via Zoom. Okay. The next item is special recognitions. 2425 retirees presented plaques. Good evening, board chair, board members, Dr. Chwell, colleagues, and everyone in attendance. This evening, we have the esteemed pleasure of honoring a special group of people who are our 2024 2025 retirees
003from Welder City Schools. So, first we have Miss Sharita Stevenson with 26 years and five months of state service. So, if you would come up, Miss Stevenson. It says congratulations on your retirement presented to Sharia Stevenson and sincere appreciation for your dedication and years of service with Welen City Schools. And so your adventure begins. Yeah, absolutely. Next, we have Miss Susan Pit. All right. Well, Miss Pit gave us 31 years and 9 months of serving at Valley Early College. Next, we will move to Miss Jacqueline Price from WA with 30 years and five months of life. Think we got you right. [Music] Yep. How about that? Amen. And finally, we have Mr. Daryl Scott with 36 years in when he was 12. Beautiful. Awesome. Again, we would like to say thank you all very much
004for your service to city school. And again, the adventure begins and happy retirement. Y'all be smiling like me now. Yes. Absolutely. All right. But y'all going to have to figure out something to do on that first day of school cuz the only hard day you're going to have, but it'll get easier after that. We'll bring you back in Proctor. Okay. That's right. The Dr. Shotwell, do we have anybody public? I do not, Madam Chair. moving right along and reports and we'll look to those consolidation reports on merging middle school and welding high school careermies. Yes, ma'am. And um pull that thing up here real quick. Y'all have to forgive me there. I printed out everybody. Anyway, what my uh task was was to look at whether or not the advantages and disadvantages of merging the
005middle and the high school students together. And uh and based on what we had and the facilities that we have, there's some overwhelming uh positive reasons on why the u why the two schools should be merged. I apologize. I'm just trying to get my word Dr. Man come up here. Thank you, ma'am. We appreciate that. We go old school gold paper. Uh but what we're doing is I I use the uh the Cedar Grove study that was in Nash County to look into the different um possibilities about what areas that they touched on. And really what I touched on, I looked at curriculum uh offerings. I looked at the career technical education offerings and the limitations that are provided at the middle school currently. uh more specifically like our future culinary arts program. We're going
006to go from a room that's about 800 square ft with two stoves and ovens to a an industrial kitchen with a classroom with a dining room. And so our children are going to be able to have the opportunity to be able to serve uh make, do everything. So they're learning how to be chefs and learning how to have the the hospitality things that we need. you we always hear people talk about that and so that's going to be a wonderful opportunity and also in terms of for technology infrastructure there's going to be more uh opportunities for computer aided design CAD drawing program robotics for middle school students uh to be able to share some of the same space with the advanced technology with our high school students and our agriculture and horiculture program uh I'm
007looking forward to seeing the word charger come out has merry goals over there at the school. If you go over there now, we've got lightning bolts that are in the uh the little garden area there that Mr. Ward's working on, and he's going to put the word chargers on there. Uh it's made out of flowers, so it's going to be really nice and pretty over there. But we're also going to have a greenhouse. And honestly, there's also some land that's near the new school that if we did want to expand the program to animal husbandry or something like that, you could potentially begin a small farm over there at that school, which you wouldn't want to do where we are uh right now. And then for academic enrichments, especially for our music and performing arts,
008the current limitations are that the band room is too small. Uh it is designed for 25 students. And I have a feeling that when I go online and look at the band in the next year or two, I'm going to probably see about 40 to 50 children uh participating in the band. And so therefore, uh when they go to the new high school program and we're sharing the resources over there, not only will the band room be acoustically ready for them to be able to participate in there, but they'll also have a performing arts center, a a a small theater where they can participate. And it's for the proper sounds for the instruments. Right now, if they played on the stages at the middle school, the sounds are lost. A lot of it's lost going
009up into the the stage there. And if they were out, it would be bouncing around uh in the gym there. Visual arts is the same way. Our art program will have a kil program there. also for uh in the academic side for science education. Uh we'll have state-of-the-art labs that can be utilized both for uh uh biotechnology, uh physical science, chemistry, uh for our kids to use from uh grades 6 through 12. And then just overall the facility improvements that we're going to have. The middle school will have a gym, the high school will have a gym. The kids will not be participating in in band at the same time. I mean, excuse me, PE at the same time. So, you won't have high school and middle school kids all in the same location. And,
010uh, it's also a new opportunity for us to be able to provide simultaneous activities for both middle and the high school. The uh, PE program is the same way with athletics. We'll be able to have a a divider uh, that we'll be able to use to subdivide and use multiple spaces in there. The learning environment also for our media center is going to be way more conducive. If you look at the renderings, there is almost 10,000 more times the natural light coming into the new media center than what we have right now. If you go to ours at the middle school, there's eight windows at the top that are about 2x two and that's the only natural light. We also lose light coming from the lighting in there. So, all the lighting for reading and
011for work will be better. The improve the bus routes be improved. We'll save money. It will increase our efficiency, which means there'll be less money that would be spending from local funds to counteract that. And also for our student and community engagement. It's a great location. And in conclusion, uh I make the recommendation that the merger go through and uh and look forward to all the wonderful opportunities that's coming out of there. I included two different board u policies in there that that address student assignment. And um and that's it. Madam Chair, we do not have anybody who has uh signed up for uh comments about our merger and so with that there's no need for a public u comment section for that. All right, you guys question. Okay, Dr. Shotwell, even though we are
012merging, we still are going to have two um different school numbers. Absolutely. Yes, ma'am. And and I would say that too just because you don't want to put all of that on one school, right? Because that that's that's a lot of variables to try to control. Whenever you're being compared to other people and they're not having the same variables, it's just it's not really variable. Okay. All right. Can I get a motion to approve um the um merging of Welen Middle School and Welen High School STEM careermies? make a motion that we um merge Welding Middle School and Welding High School formates. Second. It's been motioned and properly second to um approve the merger. Are there any questions? All those in favor say I. I. Mr. Bennett. I oppose. All right. Um, eyes have it.
013Next item is going to be Dr. Shotwell with his superintendent reports which includes Andrew Jackson update on engineering services policies with superintendent spending authority update spring policies from the NSB NCSBA um summer feeding numbers and athletics. Thank you, Madam Chair. uh with the Andrew Jackson update. This ne this coming Tuesday, we have a a group from uh Performance Services Incorporated. They're coming in to do an evaluation of the Andrew Jackson uh school. Um the the only real clarification that I have I know we've had multiple conversations about it but one of the things that I've asked them to do as an option is to look at saving the core the the um multi-purpose room the office kitchen and and that just because of the current conditions of the um of the classroom wing due to
014the two fires that were set there. So if if that's not what you want from me, that's what I want. That's what All right. Good deal. Okay. So, they're going to come in and they're going to do an evaluation. I am bringing my hazmat suit for that. Uh I'll be going in as well. Uh it has been boarded up since Christmas time. And so, uh we don't know what's living in there right now. Yeah, for Jason so much. All righty. On item number two for policies for superintendent spending, you you will see two on there. The uh policy 6420 uh will change the superintendent's authority from $10,000 to uh $25,000 that I've had since April of last year here. and you'll look at the capital outlay that one on that one it also reflects actually
015it reflects what you've already approved but we just want to make confirmation again but it changes the uh the superintendent's authority to be able to have expenditures uh instead of $1,000 $95,000 for capital projects and change orders and so uh and and the same things will apply that anything over uh half their spending limit would be reported back to you uh with a report either at a board meeting or an email to let you know um that that's going on there. All right, the next we have spring policies. Uh there are some with sub with uh some substantial changes, some with just minor changes. Uh you all had those now for uh for a few weeks. And so what I'm asking right now is if if there's no uh objection to it, ask for uh
016action on the first reading for all the policies, which means they'll come back to you in July for the second and final reading. Okay. So that's so that does require action if that's what you uh would like to do. Okay. Um, can I get a motion to approve the spring policies for the first reading? For the first reading. I make motion to approve the spring policies for the first reading. All right. Is there is there a second? Second. All right. It's been a motion and properly second to approve the spring for the first reading. Are any questions? All those in favor say I. I. I. Any oppose? Eyes have it. And the motion has been approved. Clarification for the um super. [Music] We need a motion for that. Oh yes. Yes. Thank you. I appreciate
017that. Okay. Can I get a motion to approve the superintendent spending authority um from 10,000 to 25,000 as it is currently? You could just approve both as presented. So I think there was a correction in 9120 as well. Okay. Is there a motion to approve both um with the correction that was made? I'll make a motion to approve the superintendent spend authority with the correction that was made. Is there a second? There's been a motion and properly second to approve um the both of um the policies for the superintendent spending authority. But any questions? All those in favor say I. I. Any opposed? I'll be moving. Um, eyes have it and the next item will be the summer heating numbers. Yes, ma'am. Madam Chair, we are uh want to remind everyone who might be listening
018to this, whether it's a recording or if it's live, uh the school nutrition has had a great start when serving meals to the community. The meals are delivered to Weldon public housing for all kids 18 and under. There are four locations in the public housing where the stops are made to ensure that all kids receive meals. Meals are being delivered to uh Arvac uh the middle and high school for people to come in and and receive meals there. Meals are provided at the elementary for uh any child 18 or under to come inside and eat breakfast or lunch. And meals will also be provided for the kids for the First Baptist Church vacation bible school June 23rd through the 26th. So that that's one of the things if you uh but you know I know
019that in other districts they've had the YMCA when they have camps they take advantage of this because uh it's it's it's being done already and it does save cost for kids participate in some of these summer programs like that. But I am pleased to say that for the first week, uh, June the 2nd through the 5th, we served 582 breakfast plates and 614 lunches have been served and we look forward to serving many more students the rest of this summer. Great. Hunger does not stop this school. And with that, Madam Chair, that's the athletics. Yes, ma'am. Um, just wanted to uh bring everybody up to speed uh on the new location. All of the fields, the baseball, softball, football, multi-purpose field are going to go ahead and already be either side or seated. The seating
020is going to be at the multi-purpose field. Sid's going in at the other three fields. That's going to be coming in real soon. They're they're actually starting to get ready to put the fencing up over there. And so what they're doing is they're going to get it in and they're going to uh uh get it established this towards the last uh lara summer and September and they're keeping it up. There's actually a an assistant uh site superintendent at um with Clancy C and Fate that his sole responsibility is landscaping and the athletic fields to make sure that they're being uh taken care of. And so when we move into the school in 2026, our students will be able to go in and be able to have a really nice athletic facility for both our boys
021and girls um for the fall of 26. Is there anything else that you all like for me to talk about on athletics? Anyone else? Okay. All right. All right. Next item is um board report. And I'd like to start off um by saying that today um the board vice chair and myself attended services of one of our um former teachers in the district u Mr. Walter Jones and um it was a very nice service. Um he served the district for 38 years in Zimbabwe schools. He was our wood shop instructor and um we did present him with a resolution from the district. Um letting him know that, you know, we appreciate the time that we did have him that he served in our district and it meant a lot to us. So I wanted to
022start off. I know you all know that. Um, also as we officially close as as we officially close the books for our 202425 school year because they will be closing June 30th at the end of our fiscal year. I want to take a moment on behalf of the board to say thank you all. Thank you. Thank you. Thank you. Thank you for your hard work, your heart, um, your commitment to our district, to our students and our families. Every achievement this year, big or small, is a reflection of your dedication. I hope that you were able to take a breath and enjoy our year-end celebrations. It was a moment to honor each and every one of you all and all that we've accomplished together and we've certainly earned it. Even now, as summer begins, the
023work continues. Summer remediation is underway and we're hopeful our students will rise to the occasion and excel in their retesting. Thank Thank you to everyone who's continuing to guide and support our students. Your impact matters more than you know. Looking ahead, we're stepping into a new and exciting chapter in wellness schools. On July 1st at 12:00 noon, we will host a sparing ceremony of our newly elected superintendent, Dr. Tammy Boon. This is this is a significant milestone for our district and we hope that you all are there to witness it. Please remember to RSVP with Miss Deborah Jenkins by June 20th to confirm your attendance. As your board, we remain focused on purpose, to lead with integrity, to support our educators and staff, and to ensure our students that they have every opportunity to succeed.
024That mission continues, and we're honored to walk it with you. So, as the summer heat rolls on, I hope you find time to rest, recharge, and reflect. Let's also begin dreaming together about the kind of impact we can make in the new year for our students, our schools, and our community. Um also that today um while attending the funeral services of Mr. Jones um I got a chance to also speak with his son who was Cedric Jones. Um he was a former NFL football player and he wanted me to let the district know I have the flyers also that he will be performing a football camp on next weekend and that's something that our students can certainly take part of. Um it will be at no cost to them. So, and I'll share the flyer
025with our PR person um so that they can get it out in the district. But for those of you all that listening online, um it will be on the district's web page soon. And again, thank you all for a meaningful school year. Enjoy your summer. You all deserve it. Thank you so much. Next item is going to be Miss Kathy Fe kid with our financial reports from here. Board chair board members Dr. Shwell. Good evening. Good evening. I would like to present the following financial reports for the month of May. In your package, you should have the financial statements on the news. You have any questions on those? And also I would like to present the following budget amendments for your approval. Apparent expense I have amendment number three, local amendments number 12, 13 and
02614 and state amendments number 33, 34, 35, 36, and 37. Do you have any questions? Quite a few. instead. Yes. What were your first ones? The current expense. Expense. Mhm. Amen. Number three, only one. Okay. And how many was supposed to be local? 12, 13, and 14. I only have 13. We only if they were laying on the table. I got these 13 and 14. Yeah. 13 14 but I don't know what that is. All the rest of them went together. Yes. I have that kind of gotcha. Gotcha. Gotcha. It's year end. So everybody be nice to our finance department. June is their month. Yeah. you know, budget clean up. It's been down. Thanks so much. Are there any questions? Can I get a um motion to approve the budget amendments? Make a motion to
027approve the budget amendments. Second. Is there a motion and prop to approve the budget amendments? Are there any questions? All those in favor say I. I. Any oppose? Eyes have it. And the budget amendments have been further to you. Okay. And the final item I have um I would like to present is the um interim budget resolution for the 2025 2026 full year. And that just basically says until we get a full budget approved, we're going to base the budget based on this year's income and expenses. I make a motion that we approve the interim budget resolution for the 2025 26 fiscal year school year. Yes. Second. Okay. Motion properly second to approve the budget um interim budget for 20 526 fiscal year. But any questions? All those in favor say I. I. Any opposed?
028Eyes have it. So the um interim budget has been approved. Thank you so much, Miss K. Next, we'll have federal programs um and student services with Miss Geneva W. Good evening everyone. Good evening. I would like to take the opportunity to share a few highlights for federal programs and student services that have occurred throughout the month. The first um board members have a physical copy and there are extra um cards, postcards outside and we're placing these throughout the community. um they can be placed in churches, um laundromats, doctor's offices so that we can share the information that's happening in the federal programs and to solicit our community support. So on the first side is federal programs input. All throughout the year, people can send in information as it relates to their feedback or their ideas
029on how we can improve curriculum instruction, family and community engagement, teacher recruitment and retention, advanced programs, early childhood programs, social and emotional supports, as well as healthy and well-rounded students. These are all the areas in which we receive funding from the federal government that we can support. So, we solicit the impact input from our community members. You can use the QR code that's listed and shown under annual and fall and spring. Um, and there's also a web address under there. Some people don't like the QR codes. They'll go to a web address. So, you can use either way. Brings you to the same uh place. On the second side, we have information within those things that we're asking for your input. There are some big rocks that we want to also share with our community
030that we provide supports. McKenna Vento is what's known as our what people consider the homeless students and we want our community to know the typical determination of homeless in many people eyes is if they see someone on the street or someone sleeping in a a tent or something like that. But homeless McKenna Vento students impact some students who are maybe doubled up because they can't afford to have a home of their own. So they move in with their aunt or they move in with their grandmother. Um if you know someone that's staying with their mom just so they can get on their feet well. Well, those students could possibly be considered under the Mckin Vento Act to receive additional support. Miss April Whitaker, our school and district social worker, she reaches out to those families
031who identify they possibly could receive those services. And we try to make sure that there's nothing that prevents those students from participating in the school extracurricular all those activities and being as positive as they can. They we service students even before they come to school and sometimes those are the harder ones for us to get the information on. Usually we find out because a student is in the home and they have a baby sister or baby brother. Um but tutorials, smaller class sizes, we use as we use our funds to support that. Instructional resources, professional development, enrichment opportunities, and parent engagement are just some of the areas in which we use those funds for. But again, if you would like to join our team, um at City Schools, we also put that out there so
032people can find out more about um coming to work with us and partner with us. Next slide, please. money. Usually when people say federal programs, they think about the dollars. We finally received our planning aotment for the upcoming school year. With that planning aotment, you can see the exact numbers, but we're anticipating receiving $131,899 more funds in the upcoming year than we received last year. Um, and we were really nervous about whether we would get our funding and we're looking um at an increase. If again, if there are inputs that you would like to have, use that web address or that QR code to give us input before we submit our final plan to our board for approval. The next slide shows our current grants awarded and open. We are still waiting on the NC
033stronger connections grant to be approved um and our consolidate consolidated federal grant which are those budgets that I just showed before. Those um information will that information will go into the grant which is due August 31st, 2025. So we will bring it before the board hopefully in the August board meeting for your input. COPS grant. We are working on that to submit that for additional school safety. Those are the only grant related items for federal programs that we have listed. And as we provide input at each board meeting, we provided a final federal chronically absent um report for student services. We also want to remind our parents and our community to please make sure that our children are in school. And if you do receive a phone call and you know your child is at
034school, just call the school and let them know because a teacher may have just made a simple error and counted that student absent versus a different student. But we want to make sure that our um information is as accurate as possible. Thursday is our hot button day. That's our day when we have the most absences in our district. Most people think it's Monday or Friday, but it's Thursday for us. And our tardies Monday and Thursday. So we want to make sure that our children are here every day. For McKenna, Vento and homeless, the students that I mentioned that we work with and try to identify more. We currently have 70 students and we are working um to with our back to school drive to try to get more resources for our students. Undergarments is one
035area that we always have an issue, new undergarments, socks and underwear. Um, so if you know someone that's willing to support our students and our mission, please let us know. So we would be happy to receive those. And I think there was one slide that was missed and that was the school safety grant status. I think I went past that one. That is just a board update um on our safety grant that we received this year and a picture of the updated um weapons detection that's in our building. So, it looks really really nice through this afternoon. It catches a lot of things. It doesn't give you that beat, but it sends that alert to the SRO and the additional staff members that are trained to see that. So, they know what's coming through. And
036that again, that just lets you know where we are with our status. Since the last board meeting, we did receive the vape sensors. They're being installed by our maintenance department for the bathrooms at Welen Middle School and and it'll send the alert also to Yes. the police. Not all of the ones in the bathroom, but they'll it goes and see if that if it goes off in the bathroom, then they the cameras will catch you when in the restroom. So, there's no cameras in the restroom because it does catch them going in. Want to make sure people understand that in the community. Any questions? Any questions? Thank you so much. Thank you. Next item. Mr. Instructions Dr. Good evening everyone. I will be very brief because we do have two presentations this evening but I
037would like to say our summer ventures all our summer programs for 2025 are in full effect. We're still today was the last day for summer remediation and we will be retesting our students on Monday, Tuesday and Wednesday of next week with Wednesday being more or less of a makeup day. So we are very hopeful that our students will rise to the occasion and do very well. Uh I did not bring student data to you at this meeting because we're waiting on the data from retesting so it will be more accurate uh once we have that data back and it will be presented to you at our July meeting. Um, I also hope to bring you a full report in July on the outcomes and successes of each of our summer programs that we've had this
038year that helps us to determine what to do moving forward for next year. So that is all I have at this time and I will yield the floor to Miss Jennifer friend who are bringing you our AIG plan and the presentation and Miss Robin Davis will follow her with our CT plan. Good evening members of the school board district administration and the well city committee team. As introduced, my name is Jennifer Fran and I serve as the district AIG teacher for Walden City Schools. I'm here this evening to present proposed AIG plan for the 2025 to 2028 school years. With the board pre approval, this plan will be formally submitted to the North Carolina Department of Public Instruction, DPI, for review and implementation. In the presentation that follows, I will outline the key components of
039the plan, highlight important updates, and share how we aim to support and nurture gifted learners across our district over the next three years. So that you see here the order of the slides in the presentation. The sides will correspond to the information contained in the AIG plan document. Highlighted information are the additions or changes. The AGI plan document is currently 52 pages in length. The slides will summarize the following. So that means I won't go through all 52 pages. Uh the overview of the document mission statement and or vision statement funding standard one because there are six standards. Student identification for standard one. Standard two comprehensive programming within a total school community. Standard three, differentiated curriculum and instruction. The following standard sets in red do not uh have additional or significant changes and that would
040include standard four personal personal and professional development. Standard five, partnerships, standard six, program accountability. Overview of the document, which is 52 pages long. The welder city schools have developed this local AIG plan based on the North Carolina AIG program standards. Uh these standards serve as a statewide framework and guide for public school units to develop, implement, and monitor thoughtful and comprehensive AIG programs. The North Carolina AIG program standards encompass six principle standards with accompanying practices. These standards articulate the expectations for quality, comprehensive, and effective local AIG programs. U see align to the North Carolina's uh AIG legislation. uh these programs uh helped okay help to clarify standards describe what a PSU should have in place and guide PSUs to improve their programs in an effort to continue transformation AIG programs and align to the North
041Carolina AIG program standards. Each PSU has participated in a selfassessment process of their local AIG program involving multiple stakeholders. The data ga gathered through this process has guide us in their development of this local AIG plan for the 2025 the wellness year. Uh the Asia AIG plan is as follows. Uh mission uh vision statement. Okay. Uh wealth city schools try strives to provide high quality instruction that will enable the students who are academically or intellectually gifted to perform at a substantially high levels of accomplishments when compared with others of their age experiment experience or environment. Academically or intellectually gifted students exhibit high performance capability in ex intellectual areas, specific academic fields or in both intellectual areas and specific academic fields. The students will receive differentiated educational services beyond those ordinaryly provided by the regular educational
042program. These provisions will be provided to students from all cultural groups across all economic strata and in all areas of human endeavors. Okay. Funding, state funding, we have $37,248 and this planning aotment is for the 2025 2026 school year. Local funding is $7,320. This is the current local budget as of 63205. There's no grant funding or other for funding that was reported. Standard one student identification and this is where the bulk of information uh has been uh amended, revised andor changed. The LE's student identification procedures for AIG are clear, equitable, and comprehensive and lead towards appropriate educational services. All right. Um, practice A page two. Okay. Develops both screening and referral processes that lead to AIG identification at all grade levels. Provides opportunities for every student to show their strengths and talents. And so that
043information is highlighted indicates a change. District screening occurs in October which uh fall semester. March uh that will be the spring semester for all students in third grade. Welcome city school administers the KOAT assessment for the district's universal screener. Students who score in the 80th percentile and or the top 10% on the state assessments are referred to the school's AIG site team and will participate in additional screening. Members of each school AIG site team will and can include the following individuals which will be your district AIG teacher, the AIG support teacher, classroom teachers, school counselor, school and or district psychologist. Still uh going along with standard one student identification. This is practice B page three establishes a process and criteria for all AIG identification at all grade levels that provide multiple opportunities to reveal a
044student's aptitude, achievement or potential to achieve. The criteria may uh include both qualitative and quantitative data in order to develop a comprehensive learner profile. All third grade students who score in the 75 percentile or higher on the beginning of grade test will be administered the KOAT in the fall to determine eligibility for the AIG placement upon receipt u receipt of um and form parental consent to con uh excuse me consent. Students in grades 6 through 12 can be recommended by their parents, teachers, peers, and other professionals for screening. Students can also self-nominate. This is a change and or admission revision in yellow. in addition to being in the top 10% of their grade level based on their EOG scores and or grades. Page three, pathway three, holistic portfolio review is used to determine eligibility of
045students who demonstrate potential for high performance, which includes the EOG and benchmark scores, final report cards uh for both previous years and teacher, parent, and student surveys, but do not score at or above the 80th percentile on the KOAD after multiple administrations. The AIG teacher will provide provisional services for at least one grading period and the AIG team will review a portfolio with student work samples to determine if a student is AG or IG. Practice B, page six, intellectually gifted. Intellectually gifted students perform or show potential to perform at substantially high levels of accomplishment when compared with others at their age, experiences, and or environment by scoring at or above the 80th percentile on an aptitude or achievement test and meeting other criteria. in the academic areas of reading and or math or in reasoning
046and critical thinking areas outside of the reading and math. In grades 3 through 8, these students are primarily served by access to camps, programs, academic competitions, special electives, mentorships, and advanced course placement. Practice deep page seven. Well, city schools will have at least two nomination periods for each school level during the fall and spring semesters. Students in grades three through nine will participate in nomination periods. Practice D, page 8. All referrals are reviewed by the nominating schools AIG sign team. Identification and differentiated services are recommended by the team to ensure consistency across the district. All recommendations are presented to the district level compliance review team for review and final placement decisions. Practice scheme page eight. Each year, the academically and intellectually gifted handbook will be distributed to all schools to be displayed in hightra locations.
047These locations include the district central office, the front desk of each school, and the school's counselor's office and the lead teachers PLC binder. The handbook will also be made available to parents and the general public. Practicing page nine. The AIG coordinator maintains a folder for each student who is nominated for AIG Springs. The folders contain the following nomination forms, narratives, teacher, parent and student surveys, EOG and benchmark data, the most current report card, cognitive abilities test, that's the code and answer sheet, student work samples if applicable, and DPS. This is a change or an or addition. Identification information will be shared with the parent or parents guardians within a reasonable time frame. During the scheduled meeting with the parents guardians, the test results and the D will be discussed. Uh standard two is the comprehensive
048programming within the school community and that standard states um comprehensive planning within a total school community. The LE provides a K through 12 AIG program and an array of services by the total school community to meet the diverse academic, intellectual and social and emotional needs of gifted learners. These services will develop students strengths through int um intentional learning experiences in various domains that are not dependent on students demographic background or economic means. Okay. So standard two I'm just going to kind of highlight uh speak on the highlighted information because there are quite a few slides um that correspond with a 52page document. So the final information here uh at the beginning of the school year 2025 2026 all secondary schools will offer honors courses in their schedules and you can see the courses that are
049listed there. Okay. Uh the information that's highlighted at the bottom using a variety of data points lessons are developed and opportunities are cultivated to address demonstrated needs. Uh this also includes that highlighted information the North Carolina School of Science and Mathematics that was not in the previous plan. Next slide please. Standard three differentiated curriculum and instruction. Standard three states differentiated curriculum instruction. The LE uh employs challenging, rigorous and relevant curriculum and instruction to accommodate a range of academic, intellectual, social and emotional needs of K through 12 gift learners. Okay. Uh the changes in uh standard three practice A which is located on page 18 and 19. The change we made here was advanced ability levels to include students who score a level four or five on the EOG. Okay. Welcome city schools believe curricula should
050be accelerated or compacted to meet the child's unique needs and interests and years a change. This includes but not limited to projectbased learning activities, vertical enrichment and academic competitions. Okay. Standard three practice B pages 19 through 20. The only change that was made, we had to include uh the 2025 and 2028 school year. In addition to the information in the bottom, we included and or added differentiated instruction, learning menus, contracts. In addition to choice forwards, we also added for the technology based instruction, Cahoot, Ed Puzzle, Nearpods, Glass Dojo, etc. For academic competitions, we have battle of the books, Odyssey of the Mind, etc. Next slide, please. All right. So, uh, practice D, which is on page 22. Some of the ways the AIG coordinator/teer will foster development of future ready skills. Information is highlighted. AIG
051students in elementary, middle, and high school will be required to take a seminar class during the U semester or school year. and just audition provide workshops for ACT and SAT scholarship workshop that will include college and university representation. Uh also we added that students will learn to have correctly utilized the student planner. Uh provide information about leadership programs and camps. This information will be available through guest speakers presentations and posted in the Google classroom for AIG. uh facilitate studentled tutorial sessions. This can be done through small group work sessions within the classroom. So uh any additional information regarding uh the a program and or plan can be located on those uh websites that are highlighted there. And this is just information regarding the current members of the AIG staff uh for Welen City Schools. Thank
052you. If you have any questions, add or comments, just uh you can email me. And uh thank you. Thank you. Thank you so much. All right. I would just like to add that the plan does have to be approved by the board before um Miss Frank can submit. Okay. Are there any questions? Can I get a motion to approve the AIG plan to make a motion to renew the AIG plan? Is there a second? Second. All right. It's been a motion project to approve the AIG plan. Um, are there any questions? All those in favor say I. I. Okay. Any oppose? I have it. have been approved. Thank you so much. All right. Good evening. Good evening. Okay. So, all right. So, I'll be presenting the CTE plan. Well, an overview of the plan for
053approval tonight. Um, and just like Miss Fre, my plan was about 85 pages. So, I tried to summarize. Thank you, M. I'm trying to summarize through this PowerPoint. So, um, a few highlights to conclude the year. We had a 100% concentrated survey completion. We had five students to complete the 4A program at Halifax Community. So, they're like certified to work at um, work on your cause, especially forwards, but um, they'll be working with like white motors and different places. We had four students that complete the natural hair program at Halifax Community. Um 88% of our students graduated as CTE completers and that's both high schools combined. Um we have active CTSO memberships and we had a 75.6 credential attainment rate. So that means the kids that were in classes that offer um credentials we had
05475.6 to attain. All right. Um CTE participation snapshot. So this just lets us know and this data is 2324 data. they give us that data, you know, for our plan to plan for the upcoming school year. So, we had um 177 middle school students to participate. That was duplicated, meaning they were in at least two CTE courses. Um 330 high school students. Um unduplicated 129 and for high school 204. Um we had 97 CTE concentrators unduplicated and 111 duplicated. So that means they were completed in more than one area. All right. Um these are the areas um that we met our benchmark. So one S1 fouryear graduation rate. So you can see the benchmark was 89.47 and we was actually when they say greater than 95% we're usually at 100%. um 3S1 postsecary placement. So
055we was benchmarked at 73 and our actual was 94.74. So those are kids that actually go to college or military or employment when we do the survey these are the results that are positive. Um for S1 the traditional was benchmark at 26.96 we had 26.15 but because it was 90% of the benchmark we still met the progress 5S1 postsecary credential attainment benchmark was 10% we were at 87.5% we had 415 credentials earned so like I said it was a 76.5% rate um and 5S4 program quality We was benchmarked at 46.05 and we had 95%. So the areas needed improvement was 2S1 which was reading language arts proficiency. We were at benchmark at 19.07 but we got 15.2. And these results come from our completers who took the English two test. So you got to be
056like a level four or level five. So that's why the scores I sort of look um math proficiency 7.5 benchmark actual we had 4.99% and 2S3 science proficiency benchmark at 34.12 and we had 5%. So we see where we need to do some improvements. So action steps to sort of like try to get those up there. So, for reading language arts, we want to make sure that our CTE teachers are embedding academic vocabulary into their lessons. They're usingformational text um in the classroom, engaging students with higher order thinking, and focusing on literacy rich classroom discussions. For math, we want um the CTE teachers to collaborate with the math teachers to um co-develop lessons. Emphasize real world math applications in the CTE area. So if you're doing agriculture, talk about the pounds or the you know
057the soil or the percent or whatever. Attend professional development to learn integration strategies from math and CTE. For science, we want to partner with the science teachers to incorporate inquiry based learning, align the lessons with scientific concepts relevant to CTE pathways, and once again engage in professional development. So, next steps and continued growth. So, we've already partnered with TCI works for um special population support along with um the EC department. attend local industry events to build partnerships, host career fairs and business tours, whether in person or virtual. We want to promote extended learning, articulated credits, and CTECCCP. Offer career development field trips for all pathways. Um, continue quarterly meetings with the Ron Valley business advisory. Provide ongoing PD for teachers on curriculum and technology. and we want to make sure that we bring skills USA
058and FFA into our CTS studies. All right, any questions? Well, we're on page day two. Um the um the actual plan is linked to approve the um uh the CTE um I make negotiations to approve the CTE local plan for 2025 26 second. Okay. Okay. Is a motion properly second to approve the CTE local application CTE plan. for 2526 school year. Are there any questions? All those in favor say I. Any opposed? Our eyes have it and your plan has been approved. Thank you so much. Next item. anything under three or four is going to be no my bad I apologize I will be quick good evening everybody um um I stand before you to present to you IEC um report for the month I have already given you in your packets It's the category,
059disability categories, they have all remained the same except speech. We've gained two more kids. We did submit our IDEA grant on May 28th. We were we met the timelines. Um prek updates, we have five students that are ready to go to class. We have four students that we're waiting for Smart Start to give it back to us and let us with their scorecard. We have five students whose parents have either forgotten a piece of information or listed someone and needed information on that person. And we have one student that was found ineligible. We have received from DPI um our corrective action letter for our indicator 12, which is our 90-day timeline. And basically what that is is once we receive referrals whether it's from prek or 11th 12th grade it doesn't matter that we get
060them done within 90 days. The data is pulled from school year 2223 and it was not acceptable. We are working on that. This year we found some holes and we have to do a action plan and it has to be turned in by June 30th which I'm working on now. One of the things that you'll find tonight in your packet is another speech therapist. That was one of the one of our areas that they said we need to work on getting our assessments done. All of our related service providers are not supposed to have more than 50 students on their case load which they don't. But it's a lot when you're trying to give services and do the assessments and write the reports with the same things that goes along and some of our kids
061have meet two and three times a week. So to eliminate that, that's why you will find um another speech therapist. We will have one speech therapist that would do nothing but our assessments to help us with this 90-day time window. And we will have our speech therapist who has been here. Well, then we'll continue to give services. Is this with the same company? No, they're both are independent contractors. Independent contractors. Okay. All right. I had another question. What was that? All right. You said that one student was found ineligible. What would make a student ineligible? I'm just saying. Oh, their their parents made too much money. Mother and father was listed. They made like 80,000 most and and and we really don't offer private paywise, right? So that's why they really don't unfortunately that's for
062prek and so don't matter no matter how much money you make, you can go to kindergarten, right? Yeah, that's true. Be a true statement. Um I have missed the vacancies. I kind of took a hit and I'm supposed to retired. I'm going to miss them. They work so hard. Um, but you know, I'm going to be optimistic that we will be able to get the slots filled before school begin. So, if you know anybody, send them our way. So, right now we only have what? Uh, 15 students. Well, 14 possibly. Right now, technically, we only have five. Yeah, we only have five, but we're looking at adding nine more. Correct. Possibly. Correct. if everything pans out. Correct. But so we need more. I think we need more. We need more. Exactly. Because we have what?
063How many classes? Two. Yeah, we definitely need more. We want to fill all 36 slots. Thank you so much. more questions please on the um contract I didn't see an amount it should be in not to exceed 85 that's those are on it's a not to exceed amount amount right so in assembly there's two versions of the MRB contract the correct one is the one that's on the in standard form. I think Cherry Hill, you're looking at the um earlier. So, when we get to the consent agenda, the one that's being proposed for um Okay. Looks like your standard uh contract form standard terms. Okay. Thank you so much. Thank you. The sponsor was up. You okay, Mr. Bennett? Yeah, I'm good. Miss Bird okay? Yeah. Is Miss Bird okay? I think I even everyone
064even want to bring you a few updates from uh oper races started with the uh new school project. Um we had a meeting yesterday in person meeting over at the existing gym. Um had a real nice big turnout. had a couple board members that attended, new students in attended. So, um we had a real good good session. Uh we also went out after the meeting, we went out and explored um explore the site. So, that was very interesting as well. But as you can see, um the project is is progressing very well. Um as you look at area A here, they they start setting the uh roof choice. um for the classroom as well as um you see the steel is coming in as we're going up move forward. Um and uh as you see
065we have some more steel work they're putting the metal deck in on the on the structure. So um the progress they have very well over there and it's looking looking very good. Next slide. uh in area C. Uh this is what we looking at yesterday. Um this is the bake barrier that's going to be going over in area C where they're going to um have reinforcement slab put down. And I think they said they're going to start pouring concrete uh Friday tomorrow. So they're going to start pouring concrete in this particular area tomorrow. Uh as well as in area D. They're going to start concrete in the old area. Um this is one of the uh main athletic building uh foundations. Uh they have put p concrete in that particular area. So that um it's
066starting to take shape as far as what the classrooms are going to look like or the size of with the concrete already in place. U the bottom picture shows a they've already put some ash part out. So we they have a a good uh visual of what it's going to look like in the bus loop area. Um they put some padding lines for uh this is the temporary setting that they have in there now. Uh it's not a finished product, but uh so it's the staging and parking area for right now, as well as you see how the buses will be lined up in the parking area where I mentioned earlier about the softball field and the um post holes. So this is a photo of where the holes or where the fence line is
067going to be. We already start uh setting those uh setting that out. Bottom f is part of the football field. You see the perimeter trench. Uh you can see where the lines are going in for irrigation for football field. Um next slide please. Um this is some uh utility uh underground utility line for the uh athletic buildings that's going to be out there in between the uh football field and the baseball softball field. And the last one is showing a rough area of the between the existing gym and where the uh new gym is going to be or the portions of the new gym as well as the um area for trucks to come in and um bring in deliveries. All right. Any questions about the new facility? No, sir. No. All right. And our
068next meeting will be held on 6:25 and that will be virtually uh for those that um want to attend some some things that we're working on here at the central office. As you know, we working on the expansion. Um they made uh some good progress with the um the new office space. Um today they they started putting up majority of the doors and staining those. Uh told you last month that the flooring is in. Uh we need now just to wait for the uh found today that our um Hback contractor is has been under the weather. So we're trying to get back in contact with him so we can get the uh get that portion finished and in place. Plumbing is supposed to be here uh Monday. So we have the plumbing in. And um
069once we get the eight back in and we need to uh get the uh inspect to come back and verify which way they want the doors um the exit doors and then we'll be um pretty much complete with that project. So it's um been a long time coming but it's near right here at the end. also spoke with the as far as the um drive the window. Drop the window here, the uh WCS uh drive-thru. Uh we spoke with the contractor earlier this week. He's ordered the brick for that. They've already came in and um touched up whatever wood pieces that they need to do or took out all the bad pieces and put in the reinforced foundation that that needs to be put in place. Uh, and he was telling us that he had
070the brake ordered and the the window that needs to be uh replaced there. It was hard trying to find a brick to match it exactly. They didn't manufacture anymore, but he did find one in in Raleigh that has one pretty. Plus, what they're going to do is they're going to intermingle the good brick that's that was survived with those bricks. So, it look like it just belongs. Exactly. Y'all get the questions like we are. When yall going to get that thing fixed? Yeah. Um um just some some things that we're working on at the schools. Uh at Wagu we're working on um we've already started refinishing the uh classroom floors. Um we also would like to uh let me back up. Please do keep in mind we have we are a custodian now. We had
071one of our custodians was in a um severe accident. Um he's still in the in um in the hospital. He's out of critical condition, Mr. DeJrether. So, keep him in your prayers. Um, I spoke with him today. He is um doing better, but um you still have some complications. So, so do keep him in your prayer. Yes. Can I ask the question? Well, how who help out at in his place of that? So, what we've done is um as of right now, we've had one of the custodians from the middle school to come down to the elementary school to help out um until we and we've also spoke with the um um contract. We're going to looking into giving some having some services contracted out to help with the finishing of the um floors and
072and other things that need to be done until we uh we get back full staff at at those facilities. Um we're looking at having the um painting down at the elementary school. They're going to be doing the hallways um doing the door jambs, handrails, as well as the cold base. Um as from last month uh the glass that we that have been um damaged they have been replaced now. So that's they have been repaired and we've also the contractors or the adjusters for getting those um columns that have been torn down. So um we're in the works of getting that done as well. at the middle of high school. We're working on getting the uh dorm refinishing there as well. We done the cafeteria. Um and we're going to be working on the the hallways.
073Uh our customers have already started prepping the classrooms, the empty classrooms where we're now having students in. Um so that's up and on the way as well as the uh the new chiller is finally in and operating. So we've got that up and going. And um yeah, and they're going to come in also this summer and go back and retouch up uh any spots of paint that need to be um refinished and and we just keep moving forward. Any question? Yes, Mr. Hunter, you you um touched on everything at the elementary except for that back gate. Have we got that fixed yet? Oh, yeah. The gate has been fixed. I'm sorry. Yes. Yeah, actually the night that you brought it up last, it was before that. I just hadn't seen him or I hadn't spoken
074with um with the uh um Mr. Johnson, so he uh he had already had it fixed, but I I didn't know it by the time of the meeting. Okay. Yeah, they gave his office. Great. Okay. Thank you. You're welcome. Any other question? Thank you. Thank you so much, Mr. All right. The next item is going to be consent agenda. Uh is there a motion to approve the consent agenda? Just one point of clarification. Again, there's two versions on assembly of a contract with speech language pathologist MRB solutions. The version that's being proposed for approval is on the district standard contract one. So, you're not appreciating vote, just the one that's on your standard form with the not to exceed. That's okay. Um, can I get a motion? Well, yeah. Can I get a motion to
075approve um the consent agenda? I was writing it down, but come back. I'll make a motion to approve the consent agenda. Not here. Okay. It's been motioned and properly second to approve the consent agenda. Are there any questions? I do have a question. Um for one of the contracts um it says um an additional amount for requested special services is not already included. So what would those special services be? Which contract is for the um for um the Envision Services Incorporated. Not or should not be on our next right. So this would have been from the last where's where's the other the other one in for for the occupational therapist occupational bail power and MRB solution. So what about the speech therapy services? That's it. That's speech MRB. Yeah, I saw that but I thought
076it was you said two. You did one already in May. Okay. It's in here twice. So that's why it's confusing, right? We have we got MRBN then we also have contracts for speech therapy services. So that uh under consent agenda 8 item contract for speech therapy services that is an earlier version. It's not the correct version. That's one that you're being asked to approve. You are being asked to approve uh beef. Okay. And this is the correct Thank you so much. finish. Okay. All right. Um um it may be you know one time before I don't know if you hear the system got hacked and somebody start writing and there was a whole lot of stuff going on got hacks that may be it it may be that could be something with the phone vibrating
077heard of Mr. Bones. No, that's true. No, it did. We started like secret sound thing. Thanks, Jason. And they started writing and everything. Oh, yeah. I had that happen during co one time in my class. It happened. It happened with us. So, um, can I get a the motion? We did it. We did it two times. All right. Mr. I know cuz I didn't never hear Mr. I only had two votes. I never got Mr. Bennett did say you said you had a question. Okay. Yes, he did. All right. Next item is going to be the break. All right, next item. Um, we're going to talk about assembly for the war and um, I know it has been brought up before. Um, we just paid assembly I think for the 25 26 school year. Is
078that correct, Miss Jenkins? Yes. Um, but it was a discussion. It's been brought up by um, several well board members. Um, do we want to continue to use assembly or go back to paper because we're using paper? Do we want to continue to use assembly and pay the amount of, you know, I think it was $4,800 a year for renewal. We have already paid for this. So, we just have to continue it. That's not my question. had to tell the school year. I know what your question was. Do we still want to continue with it? I'm sorry, Dr. Sh. No, that's okay. I was just going to say that that when people are researching things that happened in previous board meetings, it is really nice to go into assembly and type in key words and
079it gives you a list of every board meeting to go back to. It also gives our public an opportunity to be able to see what was discussed at our board meetings. If you do it on paper, yeah, and then then you're going to have to have people coming in here and asking for copies of all of the documents that you have from your board meetings. I I'm just bringing in I mean I know but I'm just kind of giving the I I don't know of many places that are are going back to just uh a paper pencil and not have electronic um because like whenever you all approve this it automatically approves the minutes and then we can post the minutes at at another location on there because we actually refer them to the the
080assembly site for the minutes and it also takes them to the YouTube uh channels. It's just it's just food for thought. I'm not I'm just asking the board. That's I'm just holding the board. Sure. What is the pleasure of the board? Miss Harrison has already given her pleasure. She said no. Miss Jenkins. I didn't say no. You say no. Go ahead. I don't know. I'm Listen. So, so if I can piggy back to Dr. Shotwell's comment. I mean, if it's a a desire to change to a different system or more cost-effective system, I'm sure staff could research what others are out there. You know, in addition to maintaining records of past meetings, it's the district's method of complying with your own board policies for making meeting materials available, right? Certain number of days in advance.
081Um, so you know, you would just need to think through how you would do that through copies of agendas and board meeting materials. Um, certainly something that's within your discretion, but you'd have to think through those other um functions that it serves as well. That or or different system, right? If you don't use assembly, I'm sure there others or docs is the only other one that doesn't really Yeah. initially before we switched to assembly and and having been a 16-year user of board docs and assembly I really like assembly better because it's it's easier to find past information on here than it is board docs because I've gone back to the rocket site trying to find some things to help me and and it's just it's a lot more difficult. This one I can go
082in there and hit search, put the time parameters, and it'll give everything up on the screen there. Okay. All right. So, the next item is going to be to return to close session. Can I get a motion to return to close session? Make a motion that we return back to close session. Second. There's been a motion expected to return back to close session. All those in favor? Any oppose? Eyes has it and we are going to close session. Thank you so much.