001e e e it is now 6:38 on March 2025 School Board of Education regular schedule board has been called to order can I get um the approval of the agenda tonight's agenda feary second motion and second to approve um tonight's agenda any questions all those in favor say I any oppos I have now we'll read our mission statement together of the city school district is to create and maintain High effective educal system in every student Rees the highest quality education School Employees and parents work together to prepare students to become caring competent and responsible citizens who value education as a lifelong process thank you now we'll have approval minutes from our Open Session minutes Open Session second okay it's been motion second to approve Open Session minutes um any questions all those in favor say
002I I any oppos I have it next item will be the recognition of upcoming new events new hires Miss Angela Lee Easter Miss Lee Easter good evening everyone good evening evening toce Shar board members and everybody in attendance tonight welcome again for another opportunity to hear about the great things that happen here at w City Schools we're going to start off with our student of the mon Wen uh Elementary School Global Academy and that's going to be Arana [Music] take picture [Music] all right I got congratulations right our next student on the list is wer Middle School Aaliyah Owens sixth grade Well Middle School is proud to recognize Owens as student of the month Aaliyah is aite hardworking student who dedicated to Excellence she never asked for recognition but constantly leads by example her strong
003work ethic and her commitment to academic success [Music] alling back behind the signation now I'm GNA go back and I'm read things that said about Ariana okay Ariana constantly demonstrates outstanding qualities both in and outside the classroom Ariana is an exceptional student who shows dedication responsibility and a strong work everything she does student of the month W High School Academy um Arana Rogers Ayana is an extremely hard worker who puts her best effort forward at all times she's very polite to work with she's very pleasant to work with and she is very polite she has a great attitude and seeks everyone with respect let's give her recognize Valley early college and we haveed Edward Hawkins J he is a kind and respectful young man always and he works really hard and consistently stays focused on
004academic effort understands what it takes What It Takes and means to be an early college student and model positive behavior for others for these reasons and many more at Hawkins Jun is early college student to all the same congratulations and now we have employee of the mon amarus is the corpor for elements thank we are proud to announce Mr Barnes as our Employee of the Month a former student of R Valley Early College he has returned to wen City School to provide an equal and fair opportunity for our student to receive a full and exciting learning experience reflecting upon his own experience here at w school check [Music] classroom thank you congratulations and now for our parent of the month Mr James Caron for a weld St High School career P he has two students
005he has one in the high school and one in the Middle School right Mr Hopkins says MRT is a very involved parent he attends almost if not all of our school activities and programs he is very involved and an advocate for his child Jar's eans as well as others he is a diligent leader and supporter for Learning and accomplishments we are grateful to have his have this parents and reap the rewards his good paren for you I'm a small forward [Music] e e we will move on TOs and we'll start withw I want to apologize ahead because I forgot P one of those uh calendar was Choice one choice two if anybody out there can save me on this thank you I'm just trying to remember which one was Choice the choice one was the
006one with you out for the week long for Thanksgiving and choice two was the one that you was out just Wednesday Thursday and Friday tues all right well the week out for a full week out of Thanksgiving it's one that received the most responses it received responses and draft two rece 27 we put it out for folks that we had a total of uh of 63 that's not bad for a response for that so that's that's what we've gotten back from the survey but it's really up to the board about which one that you would like to have uh for us to have next year and that is going back on the because one was to start on 18th and the other one was to start on 25th so the 25th is the one got
007the most responses but it's a week for than it's going to compress first semester a little bit Yeah will we still be able to test before going home yes ma'am all right so um what is the pleasure Dr shell has shared the information that was from Face from the weite feed and draft one receive 41 responses and draft two receive 27 responses so what is the pleasure of the board dra okay anyone else I guess we go with draft one and so we're going to have to have action I get um those all those well can I get a motion to approve draft one is there a second all right it's been um motion properly motion and second it to approve draft one are there any questions not all those in favor say I any
008oppos eyes have it and our student students will be going back to school on August the 25th sh yes for the budget discussion um before I get I've got some scenarios here on the possibility for teaching supplement and that's what I focused on it first and foremost because that's really what we're talking about folks that are in our classroom uh you know I do have uh some things in the works in terms for a class ified employees but for our certified employees but right now the numbers on here reflect the number of classroom teachers that we have this would also be inclusive of counselor those those kinds of folks would also be included on this so I'm gonna pass this out see I can teach yeah because if you remember uh on the budget that
009I um share with yall as kind of a a starting point with the local um current expense for for1 for Teacher we put in there for $364 34733 for the actual supplement and then we've got matching retirement and Social Security of a little over $100,000 there because unfortunately retirement is about 25% 25 4% and that's where we're um taking on a lot of the Cs F us F to 7.65% and and in this there's no health benefits that come out of uh This what I have before you are just some scenarios for discussion that's really all it is uh because and you can change the years of experience but this at least gives me an idea and gives you all an idea of what it's going to cost potentially to put in a a teaching
010supplement we're going to do it I'm telling you y'all can do this and they're going to remember this this is the board that that gave a teacher supplement to the teachers in Wen City Schools if you look at the first one you can just see that of the three uh Choice um one at the very top has the most supplemental amounts it starts with a beginning teacher at $2,500 for the year all the way to 21 years plus at5000 000 and we just kind of did a breakdown about where we have teachers right now and so and and then we multiplied it all out so you're looking at if we if we gave that um supplement today to these 61 teachers then it would be about $324,000 and then you'd have to add FICA and
011retirement on top of that and so that's still less than what we had allocated on here but then you got to remember we've got counselor and other uh certified folks that are working in our schools that would also become part of this so that would kick the number up but our biggest uh group here are going to be the uh the actual classroom teachers that we have and uh and so you can see that when we go down to the second scenario we go to 1500 is beginning and 4,000 being the top and that's 238,000 and then when you go down uh to the bottom that's kind of like the uh one in the middle from 2,000 to 4500 that's 281,000 218 so my question for you all is this kind of the ballpark that
012you're kind of think because I'm going to tell you when we start getting at the upper echel lines of folks with years of experience it beats everybody around us in terms of the U suppl the only one that could rival us possibly are the folks on the other side of 95 but everybody else their their their average supplement is not going to match what we're putting out here on a on at least two of these the first and the third if you do the uh the second one will be in line I still think we might be a little bit better than everybody except for the uh our neighbors uh to the West so for me I need to ask the question do you like the way the years of experience are broken down I
013do yes okay and so my next oh do you need I do like the way that was the first thing that I saw that I liked was how the you broken down um with the amounts you said that we don't have our other certified people in here like our counselors and yeah that's going to be probably probably going to be about 15 to 20 more people okay and we are looking at how much are we looking at using or do we have a a number yeah I've got 364,000 for just the supplement alone okay and then I've got the the matching p and everything to go with that so really the the 364 is the number that I'm looking at okay and when we're talking about that too you know I also want to bring
014back uh at our work session the uh class five I've got one there that would be a percentage and it kind of goes along the same graduated scale here that's in addition to the 364 no that's going to be kind of we need to try to keep it in 364 okay 364 includes of the additional certified folks it's it's going to have to include everybody I mean I'm saying that that number includes those so that's why I wanted to kind of give you an idea of if if you had something like this how much it's going to cost and it's going to fluctuate year to year I am a firm believer in giving a dollar amount rather than a percentage absolutely because when you do percentages and the state gives oh this is the year
015we're going to give a 7% increase your supplements go up 7% yeah and so even though I got chastised for it a little bit uh in a previous position we did move from a percentage to a dollar amount and then every two years we gave a maintenance to it and we upped it $500 across the board for everything so it would increase but we controlled it and that's I kept trying to tell the board because that was also at a time when the um when the economy was not at its very best and we were trying to make sure every dollar could could last I I I feel like this is an easier thing for people to be able to see they can conceptualize it they're not sitting there trying to figure out you know
016what's 5% 10% of my salary kind of thing so my next my next question is the 364 that you're talking about is that including are we trying to put everybody in the system in the 3604 yes okay yes ma'am I was just going to ask about the course line and that's the years of experience and instead of zero to two I would say Z to three because after your thir year you certified and they should require I mean should get a little bit more okay we got somebody's coming in certified and that's what we want so you we adjust the others by a year or two just a year just just that just to include the just the years of experience yeah just years of experience yeah and then so but the second one still
017would be four to five years then yeah you changed it to four to five okay and you know another thing I'm not trying to add a whole lot but if you wanted to you could potentially look at that if a teacher shows growth for two years in a row they can bump St yeah I think that's a good idea yeah I agree with that I agree with that so this that would be in addition to what the state gives them right if we're looking at elementary level okay I be for it' be for anybody who can show growth okay okay see I'm thinking eog's eoc's but okay I got you and uh um yeah I'm sorry I have thought it's gone okay so this is just for a discussion you don't want us to no
018if we have any other questions because what what I want to go back and do I want to make sure that this is kind of the area that you want to look at in terms of how you want to break it up so what I'll do is I I'm gonna do a scenario I'm GNA take every employee that we have right now we'll look at payroll at the end of March and take it and put it in there and say this is how much it would have cost if we did it for or 2425 and then I'll also bring a scenario for the classified employees too and because I've looked at at several you know a lot of them are going anywhere from like 1 to 3% depending on where folks are or they've got
019a flat dollar amount kind of the same way I know where I was going to stay it came back uh this is also in addition to the 071 so let's say this year and we did said the the one at the very top and I'm a teacher with 21 years of experience I'm going to make $8,700 and a supplement by teaching for Wen City Schools if you have growth is that what you're saying and this just in addition to this yeah because it's it's this plus 071 that's what I'm saying 07 okay yeah this has nothing to do with if if I try to do this from any kind of state funds it's supplanting and then we get on the naughty list with Senator burger and uh house Speaker Dustin okay all right look I
020know French got on the list We're not gonna get on it yeah this looks good to me you know I know this was a huge uh budgetary uh go that y'all had talked about me last year and been talking about I mean it's it's a lot and you know so as we begin to start putting the budget together once we kind of can figure out where the direction that you want to go with this and anything else that you want us to look at as a possibility because what I would like to be able to do is that by the um the April board meeting bring you a draft budget that we can say that we can present to the uh to the Commissioners and again that's still a draft you you don't approve the
021real until everything is cleared in the fall so um I'm just kind of excited about it because I just I feel like it will make a difference in recruiting teachers I think that's sometimes that's the reason why we see some people sometimes going back and forth It's where if somebody's got a bigger signing bonus this year and I'm certified that area I can go up there and make that bonus now what we did remember what we did with some of our signning bonuses you got to be here a certain amount of time we don't give it to you all up front we give you half and then the other part later till the end of the year are there other budget uh areas that you'd like for us to to look at I know somebody
022had mentioned about maybe looking at uh a media coordinator for the elementary school as a possibility yes um can we talk about the next work session sure absolutely there other a whole lot more okay well what would help me out tremendously let you know if you could let me know ASAP I will okay it might take two pin figure that stuff out okay next right and then what you have before you is a athletic uh salary supplement and what this is the the the payments amounts the years of experience the ranges are all the same it's just it gives a very a very uh defined clarification in terms of depending on whatever position that you have how you will be paid um and what that and how that uh salary supplement scale is in relation
023to the job so if you approve this by approving this doesn't mean that we're not going to try to increase the coaching supplement for next year this is just based on what we're already doing and this puts in clarification about how we're going to be paying athletic directors trainers cheerleading coaches and folks that work over multiple Sports year long not yes yes sir they can have their money broken up however they like go ahead approval on that okay can I get a motion to approve the 20 25 26 sou athletic Sal okay it's been motion second to approve the salary schedule any questions not can I get you your voting sign I any oppos oppos than so there are all right M chair the next item that I have on there is requesting a uh
024to put together an RFP to bring back for the board to approve at a later board meeting this not require any action but I just want to know kind of with a kind of informal are we going in the right direction here I spoke to Rod because you know with Welden High School being an active building site uh you know things are a little bit different when you're wanting to do something with the existing uh gym that's there what I'd like to be able to do is put out an RFP for uh redoing the floor in terms of um standing it down using stain it's a brighter color you've seen that a lot of other uh schools replace the lights and replace the bleachers in there and potentially uh depending on what uh what some
025of the bids might look like maybe do a little bit of a facelift in the locker but the main area that we're looking at is the um is the gym itself we have in Lottery funds as of March 694,000 $787 and in the renovations and repair we have [Music] and um I know y'all been in there you know when you use polyurethane you know say most schools don't really go down and sand and repaint except about every 25 years and so you know but when we do that all the state champions and the state runner up we have at time will all be included in there including the state championship uh co- Championship that we had uh during the co year would be included on there um I just kind of informally is this something
026that you all like for me to pursue and bring back to you can I get a motion to um approval RFP for the gy inovation make Mo second in case the motion second um to get approval to submit an r&p for the J renovation on any questions if not can I get your usual any oppose I have it thank you you're welcome yes ma'am all right um on behalf of the board I would like to extend our heartfelt thanks to each of you for your dedication and hard work this year your commit to our students and our community has made an incredible difference as we enter as we enter into these final nine weeks let's remember that every lesson and every moment we share with our students matter together we have the power to Benish
027strong and make these last two weeks count I'm also pleased to share that we met with the State Board yesterday and they were impressed with the progress we've made and the initiatives we putting in place to make our district shine like that bold bright lightning boot represent char we are setting the stage for greatness we're also in the process of searching for our next superintendent and we remain optimistic about the future of welding City Schools the board remains dedicated to improving our district and delivering a product of Excellence thank you for everything you do and let's continue to move forward with pride strength and of course charge of Pride thank you next item is going to be the fall policies and can I get a motion to um a fall policies can I get a
028motion to approve fall policies from NBA ncbaa one thing I would say is I'm G make it's a edit jange our web address policy 3227 needs to be updated they had the wrong one on there but that's it 322 [Music] web address the policy upd with prop Corrections yes is my motion and seconded to approve the U policy update uh with the corrections any questions not can I get you V sign I andos I have it and all approv next we will have our financial report for Miss C board members Dr Shotwell and all others I stand before you to request approval for the following budget amendments we should have Federal amendment number eight and number nine and state amendments number 25 through number 29 any questions state and f two Federal 259 contct services
029for Amendment 28 state and the one only they probably cleaning up L items there because that's on the list of the contracts services that I gave you last last month we had a um increase in the budget for an allotment revision number 7 4322 my question was it said additional I saw something oh additional responsibility SP what was that [Music] 253 that's the gr that yes that's where she put in the initiative question can I get a motion to approve um budg amendments make a motion to approve the budget amendment all right motion prop second to approve the budget amendments are in question can I get your usual V any you have any question St any questions on the financial statement if not thank you so much m sorry she I put her on spot
030but we've been uh we've been having uh some virtual meetings with a software provider for to upgrade our all of our financial software and then we include the timekeeper that that you all talked about and uh we're uh we're not going with links because of the issues that they've had and right now if if we went to it we'd have to go to the online version and people are just having way too many problems with it so the folks we worked with with sunpac have actually come out with one that's working really really well and they've been showing us those things that we got another uh opportunity to be able to talk to them again but we're probably really leaning towards that but I'll let you give the actual details um yes and also with
031link right now they had an Erp version now they no longer have that so it's another version so we're going with syes or we would like to go with ses um and we've had two meetings to discuss it and look at it the HR component the um Finance component it flows very well has onboarding up there you won't have to have a different onboarding system that we have to pay for now that's separate once they put it in they can put all the information in on HR side once they um misser can just go and verify everything and then it flows over to payroll um it's a very good system and right now with link well I shouldn't say that but there's a lot of issues and DPI reporting and stuff and I just like
032this system just have got a and have that and I did speak with one of the folks uh at BPI over Finance today and they were glad that we not choosing the other company that other but I thought that I mean I'm just been a while ago but I thought that it came from BPI so but a lot of districts are using right that's the one the fre finance officer presented to the board okay but it still has the same components that links the one that you're proposing more okay because we've been and we were approved we we approved to have um like time CLS yeah a long time ago and we still don't have them um so and the thing about that like you like with that the the amount of money that you
033were going to spend on that it comes with it it comes with this it's the same thing with the onboarding that we have like where we is it Talent Ed that we're using for that all those things we those contracts would would be kind wouldn't need them anymore because this is really a One-Stop shop yeah that work that yes okay I keep asking them if if they can automatically produce budget amendments I've not got an answer on that but I said you that'd be a great feature that if you could do that you have a lot of Finance officers so when I still pay what's that before then it was put on hold so I thought we something you approved it but it wasn't done because you didn't have a fulltime finance officer and you
034hadn't have that person in place in order so it's been like this is going into like the second year I think so yeah by us actually waiting has turned out to be a really good thing all right thank you so much Miss kid you're welcome next item is GNA be Federal program student services do anybody have else have any questions sorry [Music] that Bo members i' like to present you some really good information um we talked a couple of times since August about the federal Consolidated monitoring visit we received our final report that we had a clean audit so that was something for us to be thankful for re there were no findings they were very happy with what they found in all of their um focus groups and their walk GRS in the district
035they've actually recommended that some districts talk to us about some of the things that they saw we do so that's really good the next thing that you will see that's provided the grants the current grants that are opened um right now there are no waiting notification letters you received on the day of the board last Bo meeting a notification about the school safety Grant um we're not pending any submissions we the tile four NC stronger connections Grant is due on Monday but we presented that and uploaded everything last Friday um so we applied for the $200,000 so it's up to $200,000 that's available again there are no rfps that are out there yet but we are constantly looking and waiting for those RPS to open up for um this for year 26 and any that
036might be available for our summer on pages 4 through 13 you have the information for uh Chrome books that are requested in your packet our copies of those along with the quotes from the high school and Mr Hopkin is here if there are any questions about that these are for students to replace the student phone books that are on aable and he is requesting to use his title of one phone for Grant your five pay and because it exceeds the dollar amount it requires four food your your page number four is where the actual recognition is and the behind that we just have the three quotes um because we wanted to get three quotes because of the doll amount missing yeah I'm sorry do an RFP process these are federal funds federal funds what's the
037dollar amount 40 five did we do an r no it's Source good not this with a soul Source reposition letter we've had one before yeah I mean because it's it's proprietary nobody else's got um prome operating system this one is on state contract okay it's on the Raptor is the I saw something that said Raptor the next one is student services I'll get I'll have to get that because you don't have it to me but you have the copies of the quotes but not yes we can add to our yeah okay have your yes ma'am um error I'm sure about adding the Raptor to the work session right no we hope the rapal that multipage when went through here that I'm talking about adding the um the it should have been in the PDF that
038was on the board assembly assembly assembly just not in the copy but it was in assembly because I scanned the whole yeah there a lot of pages loaded yes assembly somehow with the copy it just maybe it went two side to two side and didn't get it try but it was in assembly it was in three of um student services the school safety Grant and all those were in Sy well um but I will make copies of this again copy correct um we requesting approval for the school safety Grant requisitions security connections that aligns with our system that is already here so we didn't do a big process for that one because it had to connect into the current existing um security system evolved metal detectors they have a so source that where you can
039buy their um the metal detectors from we did look at different types of metal detectors but they did not want the metal detectors like the ones we currently have and those were the two basic ones that were out there um weren't giving us enough safety features being able to do the scanning appropriately are going to be the ones that that they wanted first they were the because we chose the M the ones in the middle but I agree with you I I would more yes and I said that's then when we chose that I said looking back at I was like we should have went bit the Boo and bought you know when and bought the more expensive ones because they do a whole lot more yes and and then we'll take the ones that
040are at the middle high school and put them at the elementary school to two of okay have we let out Mr and the KN technology um that is for the lock boxes that go outside of the school so that there is an emergency they box the um the um fire fire department and our sheriff department will be able to get into the boxes without without right without breaking the doors and that would be a lock box at every location except the Early College it's on another entity's campus so the security connections the amount for the security connection um was $643 n367 we did add for what was in symol that was on page 17 we did add for what was in symol yest 17 I see see that yellow line um Dr Chartwell wanted us
041to look at having the ability for the key um the badges to be the key for staff members as it stands now they have have to leave the the door in a unsafe way in order for staff to get in and out of the building in the morning as they're coming in now staff would have an identified key f with their ID so they'll be having their ID badges with and it would also prevent staff that have to take kids like on the playground um from having to stop the prop right to prop yes it's a way of stopping the prop they can get back in the door with their key and you have a way of tracking who is going in and out of which door and you can limit the time every employee
042will be wearing yes their bags right the gray fobs will still work but we're moving to all badges so this was adding the printer and the um cards and if staff lose their initial card that's provided free they'll have to pay for the replacement yes and we can limit the time where the staff can come in the building so it's not like they can come in on you know 2:00 in the morning get in the building when they're not supposed to because they have a key it limits it to the time that the building is actually open so it gives a little more control okay takes care of all those potential lost Keys um it provides for five those access door control and it provides for the people at the front desce to be able
043to talk back and forth to someone on the outside so they can instead of just hitting the button and let whoever hits the buzzer that if you're going to Welden Elementary or welder middle or Welden High they have no way of knowing who it is that's coming in um when they hit the buzzer um so it gives the way for them to talk they can see a person but they can't have a conversation right um so it gives the ability to see the person and to be able to talk the um Mr Hunter and I have spoken that ones that we have should have been able to do some of those things but they have just broken and out of dat so it's upgraded so you can have that conversation who for you br your
044seat and you can they can ascertain if that somebody should be in the building a little bit more than they can with just seeing a person and getting the buzz right um so you you have that there along with all the details of the proposal the first sheet just gives you the summary of each one and then behind that gives you all the details about how much cable they're used and all those um the evolved Technologies was 8 8,691 and2 again all these were approved in the grant um the specific purposes includes in detail the single Lan hardware for getting those for Comm I quot and if you have not seen that express it provides the kind of a panl along with that the Raptor is the one that is a soul Source vendor um
045raptor is highly recommended by the um Center for safe schools it comes with a software for us to assessments properly documenting those and um provide and training for our threat assessment teams I don't think it's been a week since we came back um from winter break that we haven't had to do with since and every time students go home for a little while when they come back there's risk whether it's a suicide assessment or behavior threat assessment um so this gives us the quality training to go along with that um and they do the training unless you purchase their software so we had to do the software in order the training was what we really wanted and then we realized that we needed a proper way to track all the documentation that we were doing
046um on the students the success program is for training itself that is something that wanted to continue to do that level of training every year that would be a recurring PE but if you don't want to continue to do that level of training you would not have to so that's $523 70 and that covers Us from April 1st to July up next year so it would give us 15 months instead of 12 months of service and part that is the state school PR has to be spent by the end of June we just got it of us and ask see if they can have we car over into the next fiscal year because some of the stuff that we want to do in terms of services you you can frontload like we do maybe like
047our SRO contracts if you we had to but it just makes it makes it hard because now we're on the time scale trying to get everything in here so miss Fon yes ma'am this um the the training when would that will that be provided for the entire District that is for well we we control how we want to use our training we can have a districtwide professional development what our focuses have been so far on on two areas our threat assessment teams the ones that actually do the threat assessment in each school that includes principal as our Officer school counselor at least a teacher so it's about five people in every school that the principls have identifi the threat assessment teams which we're required to have by General Statute in every school and in our
048district um and then our bus drivers because in our um Community we've had the threat of um outside entities of BU and to make sure that our bus drivers know how to react if they're in that situation um so they haven't had that type of training because they they look more at things that happen on the bus where the students get in trouble of misbehaving on the bus but there's a lot of outside things when the bus stops it become a Target so making sure that the bus drivers know how to react and respond and in that um in our budget also was put to have a stien for um the bus drivers because they're only paid when they're driving the bus by the district so it would give a stien for those bus drivers
049to attend that training I think that training would be good for the entire District we could also have that we have 14 come anywhere yes ma'am and it's um also to make sure that people know how to recognize potential habits that students might be doing in order to it before it gets that way so our first two areas that we talked about making sure they could provide wor that those two definitely they could do it's up to us they have a large catalog of potential TV that they can provide to the district and they use the SBI model which is what um c% schools so I have provided all the requisition and seek you just clarify just for the board and for purpose of minutes like which specific vendors and proposal for recommending for approval
050[Music] the security connections so my page 15 your page 15 in simbly page 15 it's on security connections involved metal detectors from Bright Like Technologies Raptor Technologies and KNX company so the security connections of the two-way cameras at the front door and and the fs evolved metal detectors Raptor Technologies as to training and the Knox company which is the um outside lock boxes and all this will be paid for from the safe school they were the only ones that were over that threshold the others were around $2,000 they were very small a motion to approve safety Grant requisitions um it's been motion and secondary to approve the school safety Grant requisition any questions all those in fav say any thank um we have an RFP that we have put out um for our school based
051mental Heth this is before I arrived there was a um informal kind of RP where they met with different agencies to decide on how we would limit the access during the day in our buildings to a lot of providers um any student any family can always choose which provider they want to have but you could have 25 plus different entities coming in the buildings that we would have to provide a space for them to meet the students you know in a a private setting and it makes it a little more difficult um so we've had this RFP out to see individual and group counseling on um in person providing therapy and support to students experiencing mental health challenges Crisis Intervention prevention programs and the school-based mental health providers the therapists would be a part of
052our threat assessment teams as well uh so this would give us an opportunity to have people on campus on site on call anytime there's a crisis with our student and they will be available we ask for them to have available access 24/7 so they have to have an on call type of access as well so with the RFP is not due until in May so once we um have those finishes for next school year we do have some total fre no cost to District um only thing we would have to provide is a space and they would provide the staff but we would not limit that to being the not say that we're going to just have one but we would be able to select from that so that we could have at least limited
053access to our um building um just for your information the chronically absent student update I provide Pento update as well chally absent students we are um working to decrease that we've gone from 35 to 31 since February and we're still working with our social worker our school counselors our principal um teachers to try to get students engaged and wanting to be back in the building some things we can't control because remember chronically absent even if students have chronic illness in their absence they count as absent that's the detail list that you can see by grade and school I know it's hard for you all to see in the audience that has a printed copy for the Bo and we've actually increased the student enr since beginning the of year because we were in the low
054690s and now we're at 724 was only one grade level out of all of this when I was completing it changing the data from the last month that did not show an increase so every grade level is increasing that's a positive thing that's just a graph the show over time compared to the previous years and then K dento we've increased by three students so now we have 51 identified in February we listed the services that we are providing and um we're strategizing to fild known resource gaps for all students in need we have food gaps we have on the Garment gaps we have clothes Gap school supplies and hair care so we're um working now towards the back to school drive for those students to try to get Barbers and hair stylist on board for
055students that just need that some of our students are waiting to come to school because they don't have or hair D um so we want to try to work with um our Community Partners to get those things so that's just sharing what we're doing so far already to prepare for our students to be ready to come back in AUST um we did have a vision screen and the lion plub that our screenings Welden High School of the students screened 4186 were referred for um further here with their optomologist well the Middle School of the student screen that was 3444 at WEA 32.3% and ronold Valor Early College screening is scheduled for April first we have a large number of students at the elementary school as you'll see that um which rain 226 students and um
056so we're just keeping in mind that when we give things out to our students we have students who are unidentified as needing glasses and making sure that they can see um what they have in front of thank you next we he fromr even everyone just a few it instruction I will start while take the PowerPoint but we are very pleased from curriculum and instruction within wel City Schools to announce that we do have two students who were accepted in the government school this summer those students are Ariana Rook she will be attending government School East at Meridan college and Natalia Deborah she will be attending Governor School West at Greensburg college so we're very excited there are just a few other successes as well miss Mia will be serving as a North Carolina Governor's page
057in June of this summer I believe that is a week long program that you will participate in we also have kayah Robinson who has received the Daughters of the American Revolution Good Citizen Award that's something to celebrate that's we have Mr Caleb Harrison who is the recipient of the the North Carolina State and Credit Union scholarship $10,000 and we also have shayon Johnson who made the top 40 list of high school seniors in basketball and she is a part of we have some really good things going on so I will move on to the next venture it's always good to give some really good news in the beginning because our students are I believe our students can measure up to any student that's we just have we may have a little more work to do
058but we are getting there as far as our summer as promised we do have what we're looking at at calling summer Ventures 2025 and what we are anticipating at this time is our summer remediation which will also consist of our retesting uh program that will be on June the 2nd and go through June 12th and our testing dates will be June 16th through June 18th we're looking at all of our students who are within eight points of showing proficiency on the EC or the E and if by chance a student uh is more than eight points off if a teacher or the principal feel like the student came in on that particular day and they just really had a bad day we we know that they can do it we know that they just did
059not test well on that day maybe because of something that CH place at home then those students are very much going to be invited to be a part of this program as well so we know that when we retest our growth we don't get growth from that but it is counted in our proficiency the second thing that we're looking at is our summer reading camp for 2025 which will begin on June 23rd and end on July 17th our testing dates will be July 21st through July 23rd with our summer reading camp we do have to demonstrate to the state that we have met the 72h hour requirement which is what the state requires we will not have Camp during the week of July 1st because we are we were already where we anticipate being on
060a 4-day work week so if we are we would already have his one day for the 4th of July and a lot of times people travel and take vacations and do different things so we would take that entire we all so we factored all of that into um our 72 hours I would also like to point out with summer reading Camp I'm not sure if we did this last year or not but we will be looking at implementing an attendance policy because the only way we can truly help the students is if they are here in the seat getting the appropriate remediation that they need so if a student comes and they miss two days every week we then there's no Fidelity there there's no consistency there so that lessens the students chances of showing
061any kind of proficiency or any grth on that we to achieve test so we will be making parents aware of what's going on for that we will we're also looking at credit recovery at the high school which will begin on June 16th and end on July 17th we are also looking to sponsor an AIG camp this summer for our midds well all of our AIG kids will be involved in it and the dates for that will be June 23rd through June 27th we're also looking at Fridays if we are on a 4- day week work week it is possible we may be asking approval for Fridays to be field trip days to take the students on some culturally enriching field trips for example our AIG camp we're already in talks with NASA to see if
062we can take our speakers to NASA U to offer them something that maybe they have or they not have before but it will be a very good enriching activity for them we've even talked about seeing what astronauts might possibly be there so that would be something wonderful if we're able to it off and it looks like we might be we're about 85% sure right this minute but we'll wait to give you 100% once we know 100% we we will also be doing a get moving culinary and heroes camp this Summer that will be for our middle school students on June 23rd through June 27 get moving you all can come out and join us you know that will be like some dance going on some healthy you know healthy living going on healthy eating bringing
063in some food trucks maybe take the kids to a restaurant to show them what prep looks like to get to open up the restaurant for today what a healthy meal looks like bringing in on State Highway Patrol EMS different ones that we considered to be heroes registered nurses and those people who really look out for our best interest and try to keep us safe every day so all of that will be compacted into that week uh additionally we are offering a steam Camp which will be a two-e camp July 7th through July 17th that camp will be offered at WEA and W middle school and we are partnering with the Center for Energy education to make this happen so we may possibly even be using student interns from aret possibly U for that camp and
064of course if we do we will offer them community service hours that would be a help to them um and of course include a few staff members we will have a summer bridge program June 26 we will also have a high school bridge program on July 25st through July 23rd and finally we will have a fifth grade transition program which our dat is to be determined on that what our funding sources you may ask we will be using prc1 16 which is our reach to achieve Grant we will be using CSI money restart money title money and miss Robin Davis was fortunate enough to gain approval for health promotions brand that any questions on the summer 2025 good so there'll be a lot of moving pie lot of different things going on that's good a
065lot of going different places a lot of kids coming in camps will be our steam Camp will be we said 100 students and we split it up so that the middle school would have about 45 almost 50 we bust the numbers up a little bit because the Middle School only has the three grade levels and we are looking at grades two three four and five at the elementary school and the U steam camp and summer reading Camp will go on at the same time they will just be on two separate LS so what we're asking is for one side to be strictly summer reading another side of the school to be strictly St that way it keeps the students separated um and it doesn't pose any problems because we know we our week to achieve
066kids have to be they need they they will need more attention now don't get me wrong we will still even when we had our conversation with um the Center for Energy education we talked about that academic piece still putting that in at the beginning of the day I mean I know that the kids will be excited to come and have lots of fun but we still want to make sure that we incorporate sometime for reading and some time for math because we need it we need to continuously enrich our students in that okay we good thirdly just an update on our Benchmark data which we did just finished benchmarks and we are still kind of going through reviewing and analyzing the data so when I look at data I set up my own formula in
067my mind and I that's what I use as a guide to go by which of our kids are showing at least 50% um gross or 50% proficiency on our benchmark test now I will be very honest with you if if I'm using my formula then we do have many students that have shown growth we do have many students that are stagnant and we do have some students that have not demonstrated any grow so some things are still concerning which they would be so what are we going to do you may ask well we will have principales meetings on this Tuesday individually to discuss the data um and talk about what the principal's plans are and how we can better support what's going on we have not been as Vigilant and in the school with our
068our walk throughs as we should have been so that will be something that I will be asking the curriculum team as of next week to then going out doing more um walk through visits we are utilizing the intervention block which I'm very happy about when I go out and see the intervention the interventions taking place in the schools because we're not just relying on that one block of time during the day now they have this second piece where the students have an additional opportunity to go to someone in a small hoop setting or maybe even one onone with someone and have the opportunity to kind of bridge those gaps use it as an isolated time to bridge those gaps that seem to be lacking in our students our principles are also utilizing after school tuing
069and at least two are getting ready hopefully will be approved to start their Saturday Academy so so that will be going on as well any questions on that our AIG testing has been completed um we we tested our third grade students we did Mass testing of all of our third grade students and we tested all of our new students students that were new to welding City schools in grades three through 11 we did not test 12 12th grade students because they're getting ready to graduate so that designation you don't help any much but with our new AIG testing what will happen is we will go through the data and decide on new identifications and services for those students will begin in the fall when we come back in August so that DS and all that
070good stuff and parent meetings and those things should take place this summer so that students will be ready to rooll with receiving Services when school starts up and finally we're working on curriculum for the 2025 26 school year as a matter of fact we're working on a lot of things now for the 25 26 school year we're working on compation we're working on the administrative Retreat we're working on what needs to take place in the summer and guides so there's a long list of things that we are planning to work on we're working on working on offering professional development this summer just some small one day things that teachers can come in for voluntary of course um but there's a lot of different moving pieces different rolling things going on Happ to answer any questions
071that you might questions thank you so I will just present CTE portion s is Miss Davis that conference for CTE updates include there is a $500 Chick-fil-A Michel grant that Miss for has received and she's looking at using that particular Grant to offer some SE social emotional learning off pce also the North Carolina FBLA State conference as far as the update I do know that we had at least one student to place one student that's eligible to go to Nationals California I apologize for not being able to tell you that name and I remember the name all the way driving from Ry but I forgot we're hopeful that that will happen I think that student is supposed to let Miss Davis know by the end of this week if she will she and her mom
072will be tra um there's a field trip that's going to take place to Central Carolina Community College on April 30th the Agricultural and culinary students are visiting the farm to table program when they go on this bu there's a tri coun industry um abbreviated as TCI and here's what I have on that CTE leadership EC director and some of our teacher assistants met with a young man by the name of Jacob Johnson of Tri County Industries to discuss a possible partnership services are free and it provides pre-employment opportunities for our students with IEPs and 504s opportunities such as teaching employability skills building resumés by teaching skills um like learning their names or addresses phone number whatever the case may be and they also have a transitory program for graduate students so this would probably be
073something that would be good for some of our students and Welden City Schools College and Career Fair will be held on April 16th it will um provide an opportunity for students inre reach through 12 to visit the College and Career Fair and gain information from different sources and it the time span will be 8: a.m. until 2:30 p.m. at the high [Music] school April 16th 8:00 until 2:30 and just some reminders about upcoming testing dates our ACT test makeups will be forget about that that has already taken place our end of the year testing for WEA will be April 7th through May 5th end of gr testing for weer and Wen middle school will be March 12th through May I'm sorry May 12th through May 23rd and if I go back up to the one
074I gave you free L that should be our end of year testing our eii at weer will be April 7th we may Vis our North Carolina extend one for all schools will take place May 12th through May 23rd and then our end of course test for the high school in arvet take place May 19th question good evening everybody for to bring you the EC updates um for this month um I'm going to give you the numbers that have changed for our district disability categories we've had quite a few autism spectrum disorder has increased to 11 now emotional disability has decreased to three intellectual disability M has increased to 19 specific learning disability has decreased to 20 other health impaired has increased to one speech impaired has increased um to 14 and 504 remains at 11
075I'm sorry What's the total yes Real Talk started last week at the high school is every Tuesday the initiative that was written in the PRC 29 Grant last year um from that director it started last Tuesday with the high school and started this Tuesday with the Middle School um we do have our Behavior specialists in that meeting to just make sure everything is up to l c students um expectations Medicaid we have received $ 8,328 as of March 17 2025 the number you have is because there was already a previous balance of $764 and2 s the previous balance of $752 92 we have received $832 and8 for a total of the 9,65 as you can see I put how we receive the funds is nothing that we can do is all done by Medicaid we
076won't get less than 50% but we won't get more than 85% so it'll be somewhere in between our district compliance has dropped some it is 85 % um we are working on that we've had um a couple of unusual things come up with the middle and elementary school that we are working on and working it out with the parents to make sure those students receive the support that they need we have a we were notified but that we last year you received a letter that it was going to be a transition audit this year um Dr Shotwell and I were notified last week he sent me the letter and what that is is on the IEP there's a section that says secondary transition and it just means that you talk to the students about vocational
077um opportunities what they want to be how we helping them get there all students even students in the Adaptive class so they are coming they're going to pull 10 records I don't know when they're coming coming they'll let me know like maybe 48 hours before they get here because they don't want you to really have too much notification but we've already started preparing reviewing all of our secondary records we have a checklist from what they gave us at the EC director's um spring Institute last week the teachers are using that checklist to make sure we have it is the way DPI wants it to be those that are not we're calling parents holding meetings and getting it corrected our Equitable Services private school meeting will be April 2nd at 10:00 a.m. we only have one
078participant and that is Halifax Academy Victory learning Christian Center is no longer in existence so they closed they Clos it was Cornerstone at first the real estate agent actually signed our letter for my prek registration we received five completed applications that's it so we still have ongoing Miss Easter is and I'm telling you now miss Easter is rounding them up so we still have ongoing initiative parents still want to do they can come the applications are here they can fill them out there's some here to go over with them to make sure they understand what we need the problem with a lot of them is they don't want to bring back the child support verification for whatever reason so how many we have come out you said were completed but many mhm but at least
079they all you know all five sign up yeah okay they've been taking information out to a lot of places to get it out and I'm sure they be fool but most time the there Wai L yeah we we anticipating by between June and July is when we going to get infl so we kind of preparing for that already ahead of time so we know I'm going to let Miss Easter explain transition night do you have any questions for me yes probably looking for apr1 head count there is no April head count so we there's nothing we need to submit nothing at all are we told you that last week yes I was so disappointed because we got 102 kids now right but there is no April head count okay so nothing we need to nothing
080at all but we are still moving as if we having an April one head count cuz we want to start the school year in liance any other questions once again once again hello everyone I think that well City school is doing some great things y'all hearing what I was hearing I think everybody in this room need a hand clap clap everybody things are going on and this is absolutely excited first time we are ever going to have a transition this first time we're doing this and I think I'm very thankful that we have the opportunity to do it and I'm going to share briefly with you what it's about um so on April the 7th of you know next month we're going to meet at the W Elementary School at 5:00 to 6:30 we're going
081to meet in the media center flyers and letters are going to be sent out on tomorrow and we have extra Flyers so you know how parents can get right so we right before uh we have the transition night we're going to send out some extra FES just to remind the P we are excited about our yes I can um pre preschool transition night at well Elementary global global Academy um this special event is designed to help families and children smoothly transition to kindergarten providing valuable information resources and a chance to meet our wonderful teachers and staff during this time what what will be going on in the media center we will be sharing brief overview of kindergarten program and curriculum tips of preparing students for kindergarten I Pro we're going to provide a tour of
082the classroom and the facilities answer any questions parents may have about transition the process give children an opportunity to explore engage and have fun so we're going to have kindergarten teachers there they're going to be introduced this is a wonderful opportunity again to connect with families um meet caring style ensure smooth um transition from 3K to kindergarten we're encouraging parents to bring their children also because we want them to start getting familiar with the surrounding get comfortable with the teachers and and that new learning environment and we're um asking that as we always do asking that the board members come and introduce theel get more acquainted with the parents and we're going to have new parents because we're sending out information also to local daycare centers because they're going to also be bringing their children
083as well okay so we're looking forward to a very informative night hope to see some of you there thank you thank you so much good even everyone board members want to give you some quick updates of uh things that we have going on I for you long we had a um just start with the new school we had a inperson o committee meeting on the 19th and some things that we looked at I have some also some visuals to show you of what's going on at the site we haven't had an opportunity to go back um it's a lot of good lot of improvements that are happening over there um at first you can um you can see in the first slide we have um it's starting out with the yard so the Transformer from
084Dominion power is already in place it's uh it's up set and U they're already feeding off of it the new G is also getting power from that Transformer um as well as in the next slide you see we have this we're already looking into know it's kind of hard to see right now but it's used that your mind and vision that is the front entrance of the new school High School all right so coming coming the brick wall is on the maintenance yard yeah where trans it's really protecting the trans yeah so uh but you can see it's kind of like right in the middle that that tree is is covering up the Transformer that top the Transformer right in there I see Mr hop office in there yeah yeah you can see his office
085down there I also in so this is where the wall is coming up that's protecting the uh Transformer over there right now um as well as U you see the the U uh insulation is going on in the bottom picture uh so the the foundation that's being INR is started to come up and everything starting to bect going in up position and that's in a uh if you remember back to the main uh view of the of the new school the shape of it it's it's sectioned off in the different area so area a uh c and e are the ones that they're uh mainly focusing on right now um and I didn't I didn't um get the area view but they do have an area view if you can see it from the top
086you can already see the school know shaped like a f like a capital f you can already see how it it's being section out just by on ground go next um there's some other areas you see this is coming from the Transformer they already got the uh electrical conduit lines in place and R where they need to go um and this area here is next slide was just showing the pictures of um how they need protect the top of the wall when they not site here is the uh damp proofing foundation and as you can see they they uh started from the from INR and everything is starting to come out of ground and pretty soon we're going to start seeing the slabs being p and we start seeing the um so I said some
087some rear walls coming up so uh go back area c um you can see where the uh like I said the foundation is coming they already have rebars another picture shows the reers actually already there in ground where they ready to start por the concrete um in the area SE section um here's um debr need to be cleaned out where they have the the cols are going to be putting in where the rain water is going to be as well as the drain water is going to be um useing the home and the bottom picture is showing the excavation of great in the area e section of so that's pretty much what we looked at at the um at the new school um here at the Central Services you know we have the um project
088going on in the back they they're making they made a whole lot of good progress last time we talked about the sheetrock that had put up they completed that they putting the mudding and the painting on the sheetrock uh we getting very close to finishing that they have the accessories to put in as well as doing the floor U we talk last week he put the order in getting the U floor material so that they can go ahead and and um start fting that project and um uh here on the north side of the building you see we started the um putting in some U some rocks the drainage on the side and we're going to continue that on the um East Side over here um put Ro and to help with the trainers um
089here at central office any question Mr I had a couple asked me about the uh the repairs to the work okay so we uh we're making some progress with that I talked with the contractor we got him on contract to uh get that project started we just waiting for a date for him to come in and get that started and get that on the way um we had a we did have had to have an engineer to come in looked at it and we sawed the structural damage we didn't have structural damage to the point where um anything engineering wise or baring load wise um so speaking with the contractor here he'll just be able to come in move the um the barrier that's holding up um most of the load over there and put
090it back in place and then you can continue with the rest of the construction over there and Insurance yeah and um being in contact with the insurance answer he's giv us green like to go ahead and do what we need to do just waiting on the date from the contract any other questions no thank you so much Mr thank you all right so now can I get a a motion to approve the with he college and all that for the second second motion and second to approve the for HBC um our vet for the 2025 26 school year I any questions all those in favor say I I any oppos I now can I get a motion to approve the procurement plan School nutrition program yeah I was doing all right is um second thank
091you all right any questions not can I get your us voting sign I any oppose I I need to for clarification who made the motion on this on the thank you all right um time for a break okay all right um discussion um we don't have anybody have anything to discuss all right action from Clos session and I get a motion to approve action close I'm going to ask that we do in separate okay sure but what do we do with like um is that how do you want to vote separately on an individual on one position okay um that individual listed under one of the categories yes extra [Music] so you're asking to separate yes [Music] Duty so how do we do that so everything together yes everything so can I get a motion
092to [Music] approve amend right so so I think um question the motion could be to approve the Personnel report as amended and closed with the exception ofri V right I need a motion that's because people don't know what we're doing and we want to be transparent so let's speak the motion out this would be a motion to approve the Personnel report as amended and closed with the exception of item D EXT second all right motion second to approve um the post session um items with the exception of letter D with extra dut any questions can I get usual V any oppose I now motion to want we just admit it yeah I know I know can I get a motion I'll make a motion that we approve Adam D ex D I'm sorry is there
093a second second okay it's been motion to approve um the extra Duty and it's been seconded are there any questions all those in favor say I I any oppos oppos okay want want to POS all right next item on the agenda is board comments can I say one sure M I would just like to say that Miss here I thought yesterday at our meeting I thought you did an excellent job I just want that [Music] encage thank you Mr Davis any else I spoke with a young lady that has some property that's connected to where the high school going to be in Sp par and she wants to donate it for like a recreation some basketball girls or whatever and I don't know that'll go through us or have to go through the may just
094get her to contact me because we'll have to do with phase one assment of the property okay before we can take it take it as donation okay and everything and then the board has if it if that's what and also if there's any um uh you know requirements that they're asking to go along with yall have i' have bring it all back I I like to say in in addition to the great job did yesterday um but I think we had a very good meeting State on yesterday um I think very well and and it was positive and just kind of looking forward to continue to work with them partner with in addition to what Mr D was just saying I'd like to thank the staff um you all work hard every day every minute
095and I know that when you go home you don't stop working because sometimes you waake for in the middle of the night you have an idea you might have to jot down or something that you want to put in place the next day so thank you for all that you do um we are Partners in education um and I just appreciate each and every one of you anyone else all right next item is board vacancy process up I time just want to keep everybody on front okay all right can I can I get a motion toj all right motion to Second by miss any questions from anyone all all those in favor say I I any opposed I have it and we are now adjourned at 8:24 pm.