001some now 633 and the W School Board dedication regular school board meeting is called to order we'll start off by reading our mission statement together we start now the mission of the city school district is to create and M High effective educ system every student theity educ school employes and work together to prepare students to become caring competent and responsible citizens who Val education as a lifelong process thank you now we will have the review of the agenda um we also first of all like to acknowledge we do have a board member on line well tonight B Robinson uh we will have the agenda review and approval at this time Miss hail Miss H yeah we can hear you Miss Robinson okay um thank you I would like to add um two things to the
002agenda well one thing just um and that's more of a question or I might I can just ask it when we get to um Dr shotwell's comments if we want to it's just about the um I know it's almost time for our students for their um student the um senior trip do we want to add it or do you just want to bring that um share that information Dr Shotwell when you do your um he does not have any information at this time to share I get it but he can get it okay because I know it's coming up and I know we normally approve it like the month before so okay okay so um is there anything else all right can I get a motion to approve tonight's agenda make a motion that we
003approve tonight's agenda as printed second second has been motion and proberbly second to um approve tonight agenda I any questions all those in favor say I any opposed eyes have it and tonight's agenda has been approved okay um let's can I get a motion to approve uh the minutes from Open Session I make a motion that we approve the minutes from the Open Session there been motion and properly second um to approve the over session minutes are there any questions all those in favor say I I any oppos I have it and the um minutes Open Session have been next Angela Lea with recognition and upcoming School evance New highest evening everyone good evening to our board chair Vice chair and our board members this wonderful and our friends welcome to another great opportunity to
004hear about the great things that are Happ here happening here at w City Schools at this time we are going to acknowledge our student of the month our first student of the month is Wen Elementary Global Academy lit student she to any way she has shown growth in reading and in she can write one of the stor has a very suppor Mom helps in every she can Andora always a smile shares good friend good student congratulations [Music] there you go good job good job and at this time we would like to recognize Wen Middle School student of the month Jaden Harry D is a model student who consistently demonstrates respect and responsibility he completes his work on time maintain positive relationships with both staff and peers and presents our and represents our school Integrity he
005he he's dedicated has character and he well deserved student of all right awesome thank you Mom anybody well everybody else so we get in here yes conratulations all right support your brother right there you go all right and our next acknowledgement we're g to go with ad Jaden all right we have Jaden Williams and he's from W St High School Career Academy J Jaden is an extremely hard worker and a great example for others he is very respectful very punctual and invisable aside from great academics he's an awesome student with great character that sounds good to all right J J oh yeah J there you go one all right and our next student from Valley Early College another month Adriana tayor adri a 10th grader at Valle college she is a Harding student who is
006always respectful kind to others she is the epitome of an early college student she Tak her college cour and her High School very seriously in addition she's constantly seeking opportun outside of the school to continue her academic growth such as applying to the School of Science and Math summer program that's [Music] DD I can't see d conratulations conratulations our next acknowledgement is our Employee of the Month Misha Jones Miss Jones is a counselor for w good school she is amazing are recogniz for thect got I'll make sure you get a picture at this time we would like to acknowledge our parent of the month for school she is Mrs BR Rick from wel R here tonight joy that we recognize Miss rck as our parent of the month Miss rck is a shining example of
007what it means to be a dedicated and compassionate member of a school Community her commitment to ensure the success of not only her child but all students which is truly inspiring Miss Rick we are grateful for everything that you do so glad and before I go to the new hires we do have Mrs jir Williams that didn't have opportunity to come and we also miss Miss Williams would like to give your cavis DAV congrat was January like to acknowledge our new hire for the month of February Mrs Janice feter Mrs feter has 27 years of education experience serving students families communities in Virginia and North Carolina as a teacher EIT MCL EC coach and most most recently as the employee relations Recruitment and Retention specialist in Human Resources uh she received her bachelor in sociology
008anthropology endorsement and early childhood education in St Paul's College o the Min University Masters in elementary education long Wood University School administration Wen city schools welcome Mrs fleure to our welcome is for the family portrait and now in the meantime and in between time please check our District web page Facebook web page our Twitter page and the daily H to stay current of all the great things that are happening right here in W Citys thank you so much thank you so much M Angela e the next item on the agenda is um public we have one we do have one yes ma'am M Brooks okay M Brooks Easter Brooks out there at this time if any of you all would like to leave thank you all conratulations okay so we don't have anyone for public
009form tonight well Mr Brooks is not here so we'll go the next item which will be reports and we'll start with our superintendent report sh yes ma'am before I get into the two things that listed on there we just got this information today in my email but uh and we can elaborate on a little bit um thank they have any questions they're coming to you okay I just remember being part of it but I have slipt since then but we were able to you know we appli for the uh for the safety Grant and there was $85 million worth of request and they allocated uh to us for equipment $175,000 services for students in crisis $100,000 and for training to increase school safety $50,000 you know Devon y'all did a great job thank you appreciate
010that because I know y'all had to do a whole lot of research I remember y'all running around so it was definitely worth it it was absolutely worth it yeah and then what I have attached to it is you uh information that we shared the last time at the at our uh work session but you wanted us to bring this back you know how important is federal funding for welen City school and if you look uh you know in 2024 w City Schools ranks number one in the state for the per pupil that we receed for uh per pupil expenditures between federal state and local at $1,824 61 and I'm just telling you the her pupil for the federal is all is $656 that's a considerable amount of money and if that was taken away lots
011of services that we we provide for our children would definitely be hampered and impacted and our children deserve the very best and I can just tell you that the national superintendent Association as well as the ca that you all are uh associated with are doing everything they can to try to fight to make sure that the federal funding stays intact for schools you know I think it was scar tactic a little bit earlier this year but uh you know the new budget year comes up for them and we want to make sure that we're in it and we've got story after story about the impact that the federal funding done for us and for many of us as adults you only have to go back to the the free and reduced lunch that you may
012have been on like me if it wasn't for the federal funding for the uh lunch program my mom would have had a difficulty uh being able to feed two young boys in her house and so to me that's something that people need to absolutely remember about this because when they say Federal funding it also includes that and that's something that impacts our children every day for breakfast and lunch that's just like when we had the um you when I sent out the notice before we got out for snow I said make sure those students who receive backpacks with snacks that they get it for five days because honest to goodness some of our children didn't get another warm Bill until they came back to see us the following Monday and I think that's just something
013that we have to keep in the in the forr front of our mind and if you're hungry you can't learn that's true what was that figure again 650 what dollar right there 65 65 62 I mean basically half of the money that we get for p is that the other thing that I have uh well before I do that this is also going to be something fun too um this is not what the packet looks like they're actually going to get like a backpack but we're going to do the Scholastic books for the summer where each child will get eight books we're going to send it to all of our kindergarten through fourth grade so that they can be so they can have it next year when they come back to school that the teachers
014can use some of the things there it'll be a guide in there it'll be a a letter that'll be from us uh telling them uh you know this is summer reading and a guide in there to help the parents to talk about the reading in there we have choices uh between fiction non-fiction and stem and so each student would get eight books and it's for them to keep I think one of the best ways that we can uh really encourage learning is for a student to have books in their house absolutely you know start it doesn't matter when you start your library y'all remember going to the schol actic there when we were kids y you know because they didn't have all that all the races and everything like they got now try to get
015you to spend that little extra dollar but I just remember getting those books I remember JJ Walker on the cover of the dynamite magazine you know I mean but I I live for that or you got that little piece of paper and you were looking like oh I got to check this one this one this remember that it's it's that desire and that love for Learning and so that's what we're going to be doing uh with that and we're really excited about that um also so the next thing that's on here is the reval 2425 calendar uh because we have used four remote learning days we're really only talking about two days and what we're changing on the calendar uh what we're requesting is is that we would change March the 4th from an obal
016teacher work day to a student day we would change uh March 14th to a student day would be the recommendation and then we would change uh April 25th from a annual leave day to an optional teacher work day however if you have a a a teacher or somebody who's new to the system and they don't have that extra leave then you can work it out with them with uh to get that time in so they can still have the entire week because we're not going to have any more snow I'm telling you now Mr Hunter don't come in there tell me the W tales that you got there not going to be any more Thunder no more thunder until March 21 first okay cuz I mean I'm telling you that's come true has it not
017how many times have we heard thunder this winter and then we had yeah but that's the recommendation that I have I did meet with all of our senior staff our principles and we ask for input because uh with this when you start getting towards the end of the year you don't have a whole lot of days to play with if you choose to keep the 14th as an optional teacher work day then there will have to be another day that we designate as a no day for 10-month employees which means they're not any paid for that particular day what is the pleasure of the board I can say that when we met last week we were we discussed somewhat discussed this calendar and um Dr shot will explain it just like he explain it tonight
018um but with without the last part you just mentioned me kind of hesitating now because what I said last week was U make March 4th I'm okay with but the 14th being that that is the end of the grer period I felt like that still needed to be an optional teacher workday so that teachers could get their grading in and things of that nature this is at the end of the grading period but at that time you didn't mention that um I did more research okay yeah because what it is it affects 10-month employee because they're on on a defined amount of time and so if you if you if you still kept that as an offal work day then I'd have to go back and make uh one of the the days that we
019were closed making a no day for those those folks right now we do that we're going to set some some things up for them to be able to make their time up at the end of the uh year for some of it and we're also going to be banking some time during some designated weeks to be able to make up so they don't necessarily they don't want to take leave that' be for 10 11 and 12 month employees okay so for one day because the fourth is going to be taken care of because we're gonna be in scho um and as far as the calendar is concerned when the calendar was done last year we have our um the um hours that we're obligating to go to school that our students have their instructional hours
020it's just the fact that our um 10mon and 11mth employees would be would be exactly would be affected by this and um as a board we need to decide and come up with something some type of policy in for the near future because it's going to be some more snow days down the road um and for the years to come I don't know how it's been set up in the past but this is something that we need to pay attention to and get something in writing now before it happens again because I don't remember we've had snow days before and we haven't run into this problem ever before I don't think not since I've been FL anyway this just make sure that when the people come in for doing the audit with everybody's paid and
021those things and also auditing about whether the students are in in session or not is really what it comes down to I mean I I've had such bad winners that I've had to bring in a team of people on my staff and we sit there and argue for two and a half hours trying to make sure that we're all speaking the same language instead we were speaking French Spanish and Portuguese I kept telling we're all speaking romance language but we're not all saying the same thing sometimes and uh right now it's easy it's an easy fix but if you get more snow it's going to make it interesting exactly and that's I said this is one of the things that we need to actually add on to our work session next time we meet Miss
022yes ma'am I'm sorry were you done yeah I am okay so my question I know you said that we're talking about um are we talking about our classified staff as well I couldn't hear it for a moment because it kind of went out Dr Shotwell so are we talking about our custodial staff our cafeteria staff yes ma'am yes ma'am and we can you repeat how you said that that time would be done for the for the part about the no day or you talking about later in the uh to allow them to be able to make up their time for on those remote days and such so yeah I guess that that's my concern because I know that if if we look at it and and I'm kind of like what Miss H said at
023the end of the grading period our teachers will need some time that they will have you know to be able to get grades and stuff in are there different types of I know it's like kite learning and things like that that our custodial staff and our um cafeteria staff can do to make up that time as well yes ma' we're going to include that I'm gonna designate some of the uh days at the end of the year for those uh remote days for them to be able to have a chance to make up that time there would be designated so that way we're not dealing with with folks you know doing it all over the place we want to designate a day that's going to count from this day and so forth uh and then
024any of the other folks they can add time on each week because like they can make up eight hours in a little over five hours because you have to give them time and a half and and so you count the time by time and a half so we're going to try to work that out so that they don't want to take any leave they can do that as well okay so we do need to discuss that Miss H in our um so for future like for makeup things like that and a lot of times it's just it's dictated by how the the the general statutes are written in terms of the U the required days you know our teachers are on 215 day contract thank you yes ma'am we're going to get the word out
025tomorrow uh after after whatever decision that y'all make tonight okay all right um so what is the pleasure of the board I'll make a motion with both changes there second second has been motion proper second to approve the calendar with both changes any question all those in favor say I any oppos i n Miss B Robinson say it again it it's going in and out Miss H so some things are kind of hard to hear we're we're voting on our calendar okay the motion's been put on the table and we voted so I'm waiting on for your vote am I do I agree with what Dr Shotwell said or am I and that's taken away that um work day from the teachers correct yes I'm against that okay so Miss Jenkins what did you say
026yes okay all right so the vote goes um four to two four y two Nays let the record reflect okay the next item on the agenda is going to be BS update yes ma'am and I was going to I know it's not the sixth month but we wanted to share with you the uh the information that we had uh just to let you know exactly how everything has been uh going along uh you know we talked about you can see on the um on the PowerPoint the folks that are here they they have really been working with our finance folks and the school to make sure that the training is uh was completed we've got folks uh working from September when we started it through January the end of January we had a 96% fi
027rate I mean I I I have not heard one person come to me and say I'm tired of covering classes during my planning period or during my time off and you got principles in the back you want to ask them the same thing but it's it it did what we're asking it to do and that is to get people to come in here and again the other Advantage is if you have a teacher that ends up like retiring you know there this is the operation they can come back in here and it doesn't affect their C their earning cap at all with retirement because it's going through them uh you can see that there were uh 693 filled absences only 30 unfilled absences to get the 96% uh with teachers uh unfilled was 29 of
028those 30 days a TA with one day uh with field you can see it's 600 79 and 14 and so the teacher rate fill rate was 96% and the TA were 93% and it just you know you go through the process here total absences were 723 with that pie chart ta absences you can see what they were vacancies that's the line share of the numbers 490 days are because of long-term Subs being in our schools6 61 days for sick leave 51 days for professional leave 15 for personal five for annual leave and one for Parental involvement so you know if if you really take those vacancies out you know the numbers seem a little bit more reasonable when you when you're looking at them and then days of the week um this should not come
029as a surprise Friday and Thursday were the two highest days I mean you know it you know anyway I'm just I'm mama said you can't say anything KN don't say anything and all I'm keep my mouth shut um but anyway but that that's also something that we will get too because it's going to impact how we uh how things happen at school and then TAF is those really were based were uh were based at the school and again those High numbers are because of longterm Subs that we've had in classes so uh the stem high school has several long-term Subs in there that's why they're numbered a little bit high up there and then some of the recruit strategies that they've had they've had landing pages specifically to W City school jobs they've posted jobs
030on indeed glass door rear Builder Facebook local they've gone they put things out around local retailers Hospital churches libraries the Department of Labor's office colleges and Tech schools and they've had virtual events as they need them and then they've also been uh they've advertised with flyers and lawn signs at local businesses of community events we've got one right out here too and then as they keep trying to do they're recruiting Rec recruiting um so we're we're just I've been pleased with them you know I hopefully you up had gotten positive information back as well if there was ever any indication that somebody wasn't um uh paid for a particular job it's rectified and resolved ASAP it's not something that they've got to wait weeks for anyone have any questions right that's all I have thank
031you so much Dr ma' off you just wait no on our training I kept getting up CU I would know some of Y CH get and then i' see other people over here fan like kind to go put it back on try to be a little bit more sensitive about that thank you Mr honor you're welcome offic gentlemen and thank you m okay all right good evening everyone again it is always an honor to be before you as the board chairwoman of Wellness City Schools each month I am reminded of incredible dedication resilience and passion that our school community that make our school community so special our students continue to inspire us with their determination and achievements our teachers and staff pour their hearts into guiding and shaping your minds and our families and Community
032Partners stand with us believing in the potential of every child your effort do not go unnoticed and I am truly grateful for each and every one of you education is more than just lessons in the classroom it is about shaping Futures building confidence and ensuring that every child who walks through our doors know that they are supported value and capable of greatness that is why we must continue working together parents Educators board members and the entire Community to create the best possible opportunities for our students well to City Schools is not just striving for improvement we are working to set a new standard to be a model district for the state one that others can look to as an example of what's possible when a community comes together with a shared vision for its children
033we are committed to making our schools places of Excellence where every student has the foundation to dream big and and Achieve even more I want to personally thank each and every one of you for the role you play in this journey change does not happen overnight but through dedication teamwork and unwavering unwavering belief in our children we are making a difference let's continue to keep pushing forward lifting each other up and striving to make Wen City Schools a place of Pride excellence and endless opportunities and possibilities thank you next item on the agenda I would like for m Williams and her family to come [Music] this evening Thursday February 27 2025 the W City Schools Board of Education would like to officially honor and celebrate the extraordinary contributions of James tank Williams Senior for his
03410 years of dedicated service to the wer City School Board of Education from 2014 to 2024 his commitment to the betterment of our students staff and the entire Community has left a permanent Mark and his leadership will continue to inspire us for years to come Tank's famous words it'll be all right Echo his unwavering optimism positivity and steadfast leadership even during our most challenging times these words have been a source of comfort and encouragement reminding us to stay hopeful and resilient we extend our great our deepest gratitude to Tank's family this evening for their continued support and for sharing his time with us during countless late nights and meetings his presence is deeply missed by all in recognition of his service and the lasting impact he has had on our district the W City Schools
035Board of Education resolves to honor the life of the late James tank William Senor for his Exemplar Exemplar dedication and service and we will continue to keep his family in our thoughts and prayers at this time we would like to present a a plaque to the family of James tank Williams Senior as a symbol about deep appreciation for his unweaving medication and the lasting impact he made on the wer City Schools district this PL is a token of our gratitude and a heartfelt reminder of how much we miss him his legacy of leadership kindness and commitment will be forever cherished the pla says in love and memory of James tank Williams senr with deep gratitude we honor the dedicated Services of James tank Williams Senior who Faithfully served on the welding City School Board of
036Education an entire decade from 2014 to 2024 his unwavering commitment to the students staff and Community will be forever remembered and his infamous words it'll be all right Miss T a sweet reminder of his positivity leadership and and enduring spirit thank you for your service tank you will be greatly missed wel City School Board of Education December 2024 thank you and that is also his name PL we hope that this gesture serves as a tribute to his contributions and as a reminder to his family that his spirit and positive influence will never be forgotten thank you for sharing him with us we got another one for you yes yes Williams this is present it to miss devil Williams for 17 years of dedic services to the students of wer City Schools February 11 2019 to
037June 30th 2024 and we had this done in June 2024 but she was by her husband's side at that time that's right it's never too late to still honor her we thank thank you so much TJ my [Laughter] aod yeah congratulations and thank y'all can the entire board the rest of board come up and take a picture with us be more space okay you she [Music] all right the next item on the agenda is Miss Candy good evening board members shw and all others in attendance um including your board package you have received a copy of the February financial statements for your review do you have any questions on the financial statements okay and at this time I would like to present the following budget amendments for your approval local amendments number six and S
038State amendments Numbers 22 through 24 and federal amendments number 67 you have any questions local 67 22 through 24 23 22 okay 67 oh yeah I do have it state so it's 22 through 24 for State okay um can I a motion to approve of the Amendments I'm sorry you finished yeah okay no she standing back I make a motion to to approve the Amendments as presented is there second it's been motion properly second to approve the Amendments for tonight um for the budget amendments all those any questions all those in favor say I I any oppos I have it and the budget have thank you so much Miss kid the next item on the agenda is um gift cards for w students employees yes ma'am uh we have uh approximately 192 uh employees what
039we're proposing is that if you if you can allocate $4,800 make sure that we cover everybody uh that uh for a $25 Walmart gift card for each full-time employee part-time employee and long-term SS uh the gift cards would be distributed uh sometime in March of 2025 what we would do is we would order the cards from Walmart and have them come in and then when folks would get them there would be their gift card number would match up for them to sign we have to do that meet meet what the auditor says all right um we have to that yeah we do all right can I get a motion to approve um the gift cards for buity School Employees I have a question before we go into that yes ma'am Dr Shotwell did you say
040$25 yes ma'am is that all we could do is that well you know I'll just say this I mean I I'm still trying to be very uh judicious in terms of how our local funding is working uh because we still haven't I told you we've hit the cliff but we haven't hit the splash with the Esser effect it's going to be another $200,000 that we're going to have to find for the upcoming year and so you know this this is uh kind of in line with what other folks have done and some other districts nobody's doing it around here so I got a feeling after tonight some other districts are going to be uh wanting to do the same thing but this is my recommendation for $25 if you're doubling that then you're going to
041double the amount of money that I'm requesting here you said 200,000 that that's how much you said we'll already be short we're gonna have to make up for in 26 27 okay because this year we're not short on it because we were able to use our Esra funding to cover salaries for July August and September I do think that you know me this is a gesture that you're saying that you appreciate everything that they're doing and I think the other thing by you all allowing us to pay the the uh the teachers the state supplement in June the first week of June is also uh another way that you're showing your appreciation because it's not going to be impacted by their uh regular salary it's going to be taxes are going to be taken out
042on that money and that money alone was the motion on the table on the floor any any other questions all those in favor say I any I have it and so forth we will that has been approved um second Miss Jenkins second all right next item is W sport supplement and that was an information item and you all already been given that all right next item is m j f ful with Federal programs and student services [Music] good evening Madam chair Vice chair board members and those in attendance um I have the opportunity to bring for you today something outside of federal programs in student services but it is one of my areas that I'm responsible for and that's the restart application for well Elementary Global Academy um if you look inside your packet you
043have the agenda item that kind of give the background information as it relates to restart the general statute that allows it to exist and the fact that Welden Elementary uh the district applied in 201819 for Welden Elementary to operate as a restart school but because of the data during that time that came back um throughout the course of those years world and Elementary did not um meet the goals that the state had set out in terms of approving the restart application so in order for us to continue to operate in the 25.6 school year and Beyond we have to reapply for that status this is the step that is um required the board has to actually approve for the district to apply for the fast track which means that we're already in the restart we've
044already gone through the planning phase initial phase but we want to continue July 1 to still operate as a restart school that's the FastTrack application and it does require board action um in order for us to submit that application that is due tomorrow yeah tomorrow yes ma'am yeah it's just me going online and sign it everything's been done but I can't do it until you all approve it but that's on consent agenda uh for you to approve that but if you had any questions about it you now would be the time to kind of ask and we have been working with uh our folks from the state on this I have a question because um and I would like to say that um when when we first when resty was first introduced to us um
045I wasn't a fan of Le star but we're in it now and I want to know um how many I mean as far as our staff is certified I know it can't be at Le 5050 right um how are we with that within our we're improving a lot more um staff members working with HR have gotten into the the initial lure or lateral entry connected with the university system to start that application process some had license that had expired so they had things they have to do to start back HR would be the most authoritative source to talk about the licensure component um but I know that based upon the equity plan we're in a better place that we were last year at well Den men and and part of what we've done with the
046re with the restructuring HR this year too they were put people on a timeline that if they're not beeting the timeline then that that's bring consequences instead of just uh being in the job and not doing anything to work towards certification because we know that the goal of the board is to have 100% of our teachers certified and that's what we're trying to work towards uh at the last time I saw one I think it was either right before Christmas or right after Christmas of the 60 classroom teachers 30 had full certification so you got 30 that are in some range of either being an emergency license or almost completed so it's in that range so what what kind of timeline are we we looking at as far as get them to put them complete
047it depends I know I sound like a lawyer now they all you know all you you got to say that every time don't you you do can't deny that yeah that's that's the first thing they learn uh just like Finance officers learn the word no in class anyway uh it's going to really depend on what their license is if they got an emergency license there's several things they've got to get done this particular year in order to get it renewed for the following school year uh those that are on alternative licenses it's going to depend on where they are in the program and at the beginning of this year every teacher who wasn't fully certified was given a plan of what they needed in order to get a continuing license of some sort for the
04825 26 school year so there's there's places in there and there's been checkups where we've asked how are things going where are you with your coursework so if they come back say have never gotten contacted that's not true so they know they all know what they need to do yes sir they do and some of them have a pretty tall order but they said that okay and so you know if they get it done by June 30th I I hope they do I hope all of them are able to continue on but you know our goal is to have certified teachers 100% even though we have the restart flexibility I still want to have that so I'm just playing Devil's Advocate okay okay because we're talking about the elementary school what if we did not
049as a district decide to go into it and I know that it's kind of hard now because we we I mean you could stop but but there I mean if we stop then that's gonna we're not g We're Not Gonna Be make it right because because what will happen is if if if there's a certification issue issue with a teacher under normal uh School Finance at the end of the year if it's not resolved the bill comes to the local and we have to pay for that teacher salary for the entire year and so that's what you risk with restart there's there is's a cushion in there but I do believe that commitment that you all have made and what you told me that you expect I think we put everybody on the right course
050and if they're not meeting that then you know then we're going to go in a different direction you know like the other thing that we've been working on uh some of the people with Epi you know where they bring folks in uh you we've already had interviews for a lot of the key positions that we know are going to be vacant for next year okay we're getting that done ahead of time instead of trying to be reactive we're being proactive so you'll have certified teachers coming in like we've got a math uh one that we'll be bringing uh to sharing with y'all once we get it all completed okay I mean I was just asking because Elementary School is a huge concern for me so it is that y'all gave me the opportunity to put
051a good leader over there and to do some other things and I I think that we're really turning the corner on it okay the the level of expectation of what we're expecting from uh the students and teachers is different and and I feel like that we're going to be pleasantly very pleasantly surprised at the end of the year and that's why I said in my report I believe that we are trying to point we are it feels a little bit better you know so um I just want to know about the restore particular because like I said I wasn't a huge fan but we got to do what we got to do in order to get move forward and it does give us the flexibility for using the finances just like the charger school do
052and that's really what it it gives us that flexibility that the charge have Prett about pretty much about 85% of it they still get a little bit more but you know but for us it does make a big difference and the calendar flexibility and the calendar flexibity yeah we had public recor request about that asking about how we can do an early start and I'm just like we don't got nothing to hide we're approved by the state you got a A Cooperative Early College uh Grant and then for us the other three schools being on resar so we're we're not violating Cal law yes ma'am do we have any additional ones coming up because I don't want us to wait until the last minute to decide whether we're going to approve it or not I
053see this one is due tomorrow do we have any other um applications coming up for school okay none this year 25 we don't have anymore no ma'am the middle schools next year next year and so you know and honestly you know this was originally slated for last Thursday and things and it's not unusual for us to have something approved and then next day's deadline I've done that before with Title One plans uh AIG it's just trying to get things through and and meet the board schedule without having to put uh folks out but this it's not an issue because as soon as y'all say you approve I'm going in Gmail and and signning say that you all approved it tonight and we received a notification in late not going to reauthorize we for theing yeah
054and we've been working on it since yeah so at this time are you [Music] requesting um the consent agenda it is okay you want them to vote now or it's at theor pleasure okay the motion the second to approve the reauthorization of Wellness Elementary restart application are there any questions not um can I get your usual voter sound I Miss Jenkins that's say that okay Miss B Robinson I and me I all right I have it and we we go along with the reorganization of the restart application thank you so much um for your information um as I bring to you each month is just the federal programs budgets so that you can see what was approved at the beginning of the year the purpose that's in the same it's the same slide from when
055you approved the initi Title One title two the CSI title 4 and rli Grant and then the additional slide is to show you where we are with our expenditures in those GRS so I'll continue to do that so that you know where we are with spend down it's St Shotwell mentioned we are still in limbo about whether or not the title funds the federal funds are going to be allocated out to us beyond what we have currently um I did received confirmation that what we have would not be taken back um but any new monies that would come from the state that usually don't come until October would be that's when we usually get our first drop of funds after the approval uh we don't know whether we would get additional money or not so
056I've been meeting with each School Improvement team which they're the ones that devise the title one plans the school Improvement plans to make sure that they are fully aware of what's in their budgets and how we have to be strategic about using our year five money to make sure that any salaries are in their budgets that they account for those salaries through at least October and if we were to not receive any additional money with those salary we have enough money to cover those salaries through out so that they can start having in their mind what's important for them to keep and if they have to trim what are the things that their school Improvement and their needs assessments say so I've been basically trying to educate them as much as possible about their role
057in the process of budgeting out their site based funds the district has funds that we um have in the title one and other budgets but a certain amount of money by federal requirements have to be allocated out to the schools which in turn will um budget those so I've met with two schools a third one we were supposed to meet um yesterday but the teachers went on a field trip with their students they didn't get back in time so we that again for next week so I have two schools completed and two more schools to go would have been finished if it wasn't for the snow but we had to resed um and so they'll have enough time to make sure that they meet the finances deadline of March 31st for their requisitions as well
058um again that's just for information purposes we did have a federal Consolidated monitoring visit we are still waiting to see the outcome of that we did receive a lot of positive comments um especially related to our our schools our teachers um in the classrooms they I had to kind of pull them out of a few classrooms in order for us to stay on track because they were enjoying the um the students and the teachers and the lessons as well and the parent involvement centers they were really excited you'll see some pictures of some of the classes that they visited and um the parent engagement centers at the elementary school which was the largest because of the space they had but the information was adequate and equivalent in both of the um in all four of
059the sites one of them is a combined site the middle school and the high school share their space um as we're preparing for the next school year requires us to have stakeholder input so you'll see the survey that's available there the stakeholder groups that we're trying to reach out to we will have cards similar to like a a a um postcard size that will have information and a QR code and the web address so that parents and stakeholders can give their input into the title one plan um the title two title four RIS plan is sing the current Grant openings um Dr Shotwell did mention a new award that we received I did update the slide um the safe schools Grant so it lists the amount for each of those and a screenshot of the
060letter one more next yes um so we are the only Grant that's left for us to apply for now is a new title for competitive Grant so we're just waiting on that application so that we can submit that Grant as well their F but I think I heard SP yes I have a question the um 21st century Grant when is that due and if and if we receive it when will we be notified the 21st century Grant was due last week we did bir Robinson we did not submit the 21st century Grant it was due on last week we did not submit it due to a time um we missed the timeline um just being very honest with you and I take it upon myself wholly I can accept full responsibility for not submitting that
061Grant um we did not I did not realize it was due at 12 noon I thought it was due at 5: and at about 12:15 we realized that I realized that we had missed the deadline so again I do accept responsibility for that um but I am we have started to look at some other things to compensate we had already began look at some additional things anyway since it is a competitive Grant we were not guaranteed to receive it so we had already had a contingent plan in place just in case we didn't receive it so that's what we plan to follow through with and also when you put together a grant like that a lot of that information that we've gathered will be helpful for other grants that we applying for too so it's
062not it wasn't done in vain so I guess go ahead and start looking at those things things so that we we won't you know we we all make you know mistakes and things happen but so that we will not miss another deadline but we do have a lot of federal funding uh and some State funding that'll help us out to do because we were applying for the summer program we'll be able to do at least a modified version of what we had planned so like I said it's not all gone to uh it's not all for not but we're we're going to be able to take a lot of that and be able to use a little bit it'll be a smaller size but we're still going to be able to do something for them
063this Summer and the title four Grant will also allow us to do some of the similar things that the 21st century Grant so we can use those same narratives and processes and Miss yes but when you have a here submitting um the saf of schools Grant Part B that's the one that we will approve yes ma' just and that's huge because the equipment is something that we've been looking at for for both of the schools uh for you because y'all have mentioned early on when I was here about the security for people walking in and so we're going to we're going to get uh some equipment to upgrade at the middle high school for that and because we've got that uh that uh glass wall implemented over there we're going to we're going to take
064we're going to take the ones that we've got at the high school and put them in over there so people are still going to have to walk through a metal detector when they go to the elementary school okay I know you were like where you going yall see wife feel sometimes yeah we will have to bring that one back to you because we received about half of a for so we'll have to prioritize which things are going to make us the safest okay on that within that budget sound good for chronically absent students I did bring that before you in December um but just wanted to share where we were we talked about abesses and then we're talking about chronically absence the federal termination is students who missed 10% or more the school year um
065so districtwide 35% of our students are deemed as chronically absent and as we mentioned today in our meeting we can't teach them if we can't reach them and we can't reach them if they're not present um so we are um looking at a campaign called strive for less than five we have to strive for 55 but we need our students to strive to be less than five days um out of school and that will um include a marketing campaign um it list there the strategies for improving attendance rate we won't go into that but you'll see that we are working on those things and there is a difference between being Trent and being chronically absent Trent is what the court system talks about that's what keeps the parents um out of court the students are
066not Trent they bring in the the excuses but chronically absent means no matter what the reason is health related um approved absence for a field trip with the F with the family um all of those things are allowed to be excused absences but they still mean the student is not connected to learning so that's where the chronically abent number comes from so we want to try to keep the students engaged in learning as many days as possible um so I did put that by school so you have the report of the number of students at each school that are considered chronically a that monthly report that talks about that grade L our absence rate the final information as I shared I will make sure you're updated each month about our mcken vento students we currently
067have 51 identified that's an increase of eight students um it's probably gone up since then because I believe we received another student on Friday um with the count of 43 was the last time so now we're at 51 and again that was as of when our presentation had to be submitted and I believe we received student last Friday that is all I have to present thank you so much thank you all right next item is from the world of curriculum and instruction just a few things I'd like to cover we are currently working on our summer plan I know this is February but believe it or not the summer will be here before you know but we are working on our summer plan and that summer plan we hope to be able to bring to
068you next month that will Encompass our retesting um time that will take place as part of our summer plan our summer reading Camp our credit recovery Summer School portion at the High School uh we would also like to offer an AIG something with AIG this summer maybe a onewe camp um we are also looking at partnering with the center for energy to do some wonderful things this summer as well as um M Miss Davis has a health Brant that she was able to get so there's a great deal of other things um that we are planning to include in our summer plan that we will bring to you um next month our on this particular slide here our retesting plan once our students are out we will bring them back for retesting purposes and that
069will span from June the 2nd um until June the 12th I believe for about a total of eight days and on the 16th 17th and 18th they will retest so we hope that those students who are currently within about 5 to eight points of showing proficiency at after they take the EC and elg those are the students that we want to identify and target for the remediation piece to bring them back in because there's a greater chance that those students could possibly be pushed over and show proficiency on the EC and elg so that's part of that plan and as I said we have many other components to look at as well as far as our instructional updates we do have I ready in the district as a P we were fortunate enough to um
070get I ready another resource that we have W has many many resources we do have many but our is one that we've added to it and the only thing we paid for was the professional development part um I already probably would about $80,000 if we were to purchase it right now so um if you will go back to the first one more okay so another piece that we met with the principles and we talked about since we're at this point in the school year we view this time from now until the end of the school year as being critical as far as working our way up to that point of testing so what we thought about was trying to find something in addition you know not trying to put any added stress on the principles
071or the students and teachers but we do want our kids to show proficiency we want them to do well we don't want them to just come to school every day and get remote memorization we want them to learn so we were trying to figure out what else we could incorporate into our school day that would help our students out and we posed the idea of adding in a remediation block an intervention block like a power hour or something where you drop everything and that's all that you're doing with your students you're engaged in intervention and the principles were wonderful to work with with we set our targets we set our deadlines this is something that we're going to start the first week of March which is next week um so they went back in and
072met with their SI teams and came up with a breakdown of a new schedule for the most part and that schedule now includes in an intervention block um that they will start so if you go out at about what is yours M Hopkins 11:00 11:00 then you should see intervention going on throughout the high school you should see intervention going on at a specific time throughout the middle school you should see the same thing at weer U the plan is to hold everyone accountable because we're all wel done at this point so we will be going in doing spot checks the curriculum team will I will as well as others and that's the expectation is that we see those things taking place at that time that we've asked to take place because we know that
073if we are to put those additional things in we we're doing it to benefit our students we're not just doing it to be doing it but um to benefit our students and again with the in intervention block principles have been asked to pull their strongest teachers to remediate provide remediation for their students they are to take their students and use the diagnostic data uh classroom data whatever other data they have and group their students according to skill what skills are our students lacking where do we need to focus at and pull your strongest individuals to remediate those kids so you may go in and see a counselor if a counselor has an English background and can work with our students and provide remediation that's what we want so that's what you should say so this
074is only an example on this page of something similar that will be going on at Wen Elementary and if you flip to the next one there's an example of the high school and those are like I said strictly examples of what's to take place on our last slide I believe simply updates our AIG is going very very well I just told Miss friend today that I thought she was doing a wonderful job with AIG our students have gone to North Carolina Central University and had a wonderful College Tour um we had a representative to come from the Federal Reserve Bank um this week again doing just a wonderful job has many many other things in the workings a whole page of things to go from now until the end of the school year and we
075are getting ready to test our children next week is the target date to test them toward the end of next week that will be testing all of our third grade students and testing any new students that have come in The District in grades 3 through 11 we're not testing think 12th graders because they're seniors they're getting ready to leave um we've already talked about the 21st century Community Learning Center Grant again U and the only thing I will say to that is as I've said before I take sole responsibility for that um it was on my back but what we are doing is putting other things in to supplement to make sure that we can offer our students a summer component that will benefit them this Summer that will offer enrichment as well as academics
076our plasma Grant miss Robin Davis received notification that we have a plasma games grant that has been approved and she will talk about that a little bit in addition we sent a three individuals to a training on honors portfolio those three individuals being Mrs Anessa Robison Miss Jennifer friend and Miss Laquisha Hudson they went and gained the training an honors portfolio may ask why because we don't have honors portfolios in place as we should so if DPI would just drop everything and say we'll be there on March the 15 to look at your honors portfolio we wouldn't have any so what we want to do is get ahead of it since we realize that it is is something missing we want to get ahead of it and begin to put those things in place so
077we will use the information that those individuals gain and use it to begin pulling those portfolios together this summer in addition to that we sent Mr wood and Mrs cier to stem East that was like a business venture type thing that they gained information from and brought that back um just last just this week we went to cogia conference down at rville beach there was a team of us about seven people who went down and there were many session that we attended many many sessions good sessions on continuous Improvement and we plan to at some point have a round table and talk about the sessions that we went to and decide how we going to do PD roll that out so that we benefit the district other than that we're starting to work on the
078PD calendar you notice I say starting to work because it takes time so we're starting to put these things in place so that they won't get the best of us the job is for us to get the best of it so any questions good evening I'll stand over here because I don't think I'll be able to sit over better um I stand before you to present to you our EC updates and packet you have the district disability categories and our number of students um under the 14 categories as long as well as our students um we have our district compliance which is 90.5% and we have some exciting news that you see that we are pleased to have our Behavior specialist with us Mr lonia Vincent she started last Monday she has hit the ground
079running and I'm pleased to have her on our team for now she's going to be at the middle school and high school Mr Hopkins and Miss Tyler were gracious enough to find a spot for her so that she could be able to work out of that school um prek registration will begin on March 6 it's going to take place at the library um I'm not F welding so the library um Miss Turner has already gone around the city you should be seeing the Flyers up in the grocery store she's gone to the cleaners downtown Family Dollar just anywhere that our parents would be so that they would know please tell everybody you know come down March 6 and let's get our babies registered for prek and they can just come if they're not sure what
080to bring just tell them to come we'll help them we'll be there to help them get them signed up and got to give us our numbers so we can see what we're working with for next year March March 6 and if any of you want to drop through there feel free to drop through what start at n from 9 to three anybody have any questions um tested updates so um as Dr mentioned we did receive the plasma games Grant so the plasma gang brand um is to help bring engaging stem opportunities in the classroom so we actually have six teachers who's going to be participating in the plasma games Grant and they have their first professional development on March 13th which is the early release day um we were also approved for the health careers
081promotion Grant and that was $25,000 um and it's to help encourage students to pursue careers in the healthc care field um so we plan to use that money for field trips um a healthc care career fair we want to do some kind of Summer Camps where the kids can get some type of CPR training practice checking pulse and blood pressure and different things like that and hopefully throw in some Anatomy lessons like with dissections and things like that all right any question about those two GRS before I go on all right um so I listed some of the student work-based learning opportunities that our students are participating in So at the top you he the picture of the 48 students so um what this program do is allow the students um they're working with guy
082from White Motors and when they finish the class they'll actually be certified to work at any forward place um in the state of North Carolina so the class requires 330 hours and they are currently going to class from Tuesday to Thursday from 5:30 to 8:30 um we have seven students that's actually taking a natural hair care class on campus we got two student interns so one is actually interning at WEA and then the other one is working with Justin Moore with Urban leaders go we are starting well we actually teach Child Development now so in the fall we plan to pick up the Early Childhood one so that we can join hopefully the apprenticeship of the halifa community college and Miss H and we're GNA also start to introduce business ethics in law we're teaching
083that class at um arv right now and the kids love that class so we're going to go ahead and bring that class to the high school all right testing updates so we actually have where the for ell because we were out for inclement weather we changed that date to March the 3D and the 4th so we have three students that will be taking that test spring work keys were actually given today so um we should be at 100% completion for um the 12th grade CTE completers act will be given at both schools both high schools on March 11 um North Carolina extend one will be given for grade 11 and the window is March 11 through the 14th and then we have benchmarks at all schools on March the 17th through the 21st any questions
084all right thank you all right next item on the agenda thank you so much Dr um Miss bulock and Miss Davis thank you so much now we'll have boair board MERS colleagues just want to give you few updates um operations and um tation um we're still working with Tower Eng and air with the CH Middle School they have completed the uh weather of the the barrel pipes that's completed um so now next week they're going to come in and do um have to do a hot tray as well as they're scheduling the startup date with the carrier p um so we get that dat they can come in and fire the chill up and and uh see action per um with the the C office expansion uh as I reported before we had to uh
085bring in a uh the inspector uh which is from Toro he uh he kind of put us in a little setback but now we're we're back on track um we still have things um they completely putting up the sheet rock to meet his specifications that threw us behind um for the walls in the ceiling we're now starting they they are just about finished installing the duct work for the AC units and installing the light fixures so um we're pretty much back on track and um should be finished with that getting that project finished here pretty soon uh with Rio and U CT we had a meeting uh on the last Wednesday we had a u a virtual meeting and where we discussed a little bit F talking about the furniture package where we are um
086um working with blanket ship who has been looking at and determining this furniture scope making sure we get the um things that we when we had our meeting things that we had uh selected to go into new school um also um having material testing going on with u company called teron that we brought on so they've been conducting soil samples um doing so soil inspections um checking the rebar and concrete snme which is the another material testing company they have completed the abatement of the area you've been by there uh you'll see uh but they brought in soil as well as um uh different rocks and con not concrete but like crush and run to build up the surface where you see the school is going to be at so um so we get an
087area if you had an area view you would would be able to see the um platform where the where where the school would basically be or the primary section of the school be um be sing at um they've had Dominion power come in and they have uh they had the transformer in place um you can see it from the road if you traveling by CU it's Clos to the to sne County where that and that um that Junction Point uh which is which is very good um that's what they were digging today right no that's already that's already in place okay the Transformers already been put out and it's uh it's set up so they just running wires and um cabl and stuff you know to be branched out wherever it needs to go um
088some other site work that's going on some soil erosion and I have some some um I took some photos I didn't take the photos I didn't say state that correctly I um these some SOS that we they have a program called Auto de and uh so some of the engineers go around and they be taking photos of the site so you can see what the updates look like um so the photos are not the best in the world but it does give you a little idea of what it's looking like what is going on so let you can scroll through there um so they they they're putting the the skimmers and the risers which is like those ponds that you see on S sites B where the water drainage pipes will be setting at um
089you'll see all that um is being completed uh this area here is by where the old driveway that took you to the back of the by the cafeteria so that this is where the new driveway is going to be take to the middle school so they getting that that section is being built up um like I said some more drainage pipeline um is being put in place as well as the that's the completely area of the the the last picture at the top but they they' covered up the uh pipe and there that's building up that there um so yeah grading is being put in place water and sanitary uh is back up they they've got a lot of that up and running um it is broken down in different sections and if you remember
090from the map you have sections a b c d some of the new boor may not have seen that but it's the project has broke up in different phases and sections um so they have completed the pad work for section A E and c and uh they'll continue to work on b& D um they start prepping the parking area where the football builds going to be at so there's a lot of construction going on you see up front if you happen to go down sne there's a lot of of work that's being done at the back where the baseball softball and the football field will be at um and one of those other pictures go back for me Mal I think one before that this is where the old track was at so they have
091torn that up where the old track was at in order for the um that's where the softball and baseball field is going to be part of where that area is at um they start prepping for the electrical to be put in place or the section A which is where the chill is going to be at CU there their philosophies is they going to start with the chill that equipment takes usually the longest to get and to have to put it together that's why that our other children took about a year to to put in place so that's where they're going to start there and work from there building the school up and out from the chili yard and um they've got they they've starting that area getting the footings and the foundation prep for that
092so that we can um they can work from there our next week will be on March the 5th uh that will be a virtual meeting at uh it begin at 10:30 I any question question thank you so much Mr hter all right next item on the agenda is the Cent agenda and the only thing we have that we've already approved the restart application so we're going to go to the draft of 2025 26 school calendar and is this the first draft it's the first reading so yeah so we back you we'll have to pick one of the two okay we s this out we can let our parents know that it's out there put it on our website okay well one thing I would like to mention um and looking at the C here doing
093work looking at things things we overlook this past school year um that normally would be on the calendar but um even we looking at this calendar right here um both of them and that is the use of um some years ago the Board of Elections sent us um or requested that that's on the federal time the when you're doing Statewide and federal um election right no that's been because ever since we ever since we've gotten that request we've been doing it on every year um board members you chime in you're talking about Dr shell you're talking about the election and the November right is that no ma'am I'm talking about the primaries in March I think it was no it was November oh no it was all I thought I don't know if I remember
094March but I do remember November okay I'm good with both it was both of them okay are we are we an actual voting site for any of the uh Poland sites do they use our schools that's what they wanted that's what they wanted that's just in case just in case and since then we've been closing schools on that day okay I don't think I have a copy of that for the 2526 can you can you send me one it could be after this Dr Shotwell it's it's on assembly but I'll send it to you okay no I don't I don't remember sending it on assembly but but if it is I'll go back and look for it okay if you don't see let me know okay but you know and I can look and see
095officially when that day is going to be for because because that'll be for US senator I mean the even number of years that's the one where you have to really worry about the primary now I know with odd years you've got uh City and towns that have their elections uh but I haven't heard anything about uh if that's going to affect us at all this year or not I guess the safest thing to do would be just to contact the board of election well contact Kristen Smith and she should be able to tell us down at the election board yeah but you but honestly but to be fair to our our our faculty and staff if they're going to use our site they need to let us know because otherwise our kids need to be
096in school because because what you're basically going to have to do is you're going to have to take a day from another time and bring it in there I mean because when you look at like November we're already disrupted the week with uh with Veterans Day which is well deserved yes and then you got uh Thanksgiving now on one calendar you got Thanksgiving all week long other calendar you don't THS I'll be honest with you I've never been in a place that taken the whole week but you know I I will uh work at the will and pleasure of the board we done it both ways the whole week we've done it you know just a few days and all the other districts and surrounding districts were closed we would only once in school um
097but and before then I think we were out of school all week but this past year we went Monday Tuesday Monday and Tuesday yeah um I'll call the board of elections in the morning and find out any details okay but if there yall understand what I'm I got you I understand I mean because you know in my past life we did have polling sites that were at schools and so but we had schools that were we were able to isolate the folks so if we did to have school we could and they wouldn't interact with each other bathrooms a whole nine yards and and things but if if we're not a polling site I don't even think we have enough room to be a PO S no with the high school gone and just going
098on at the middle in high school but yeah if you did it it would be at the middle school probably in the gy yeah that would be it could be Elementary I think we just need to check yeah exactly I just wanted to make mention and make sure that we were all aware of it right um so thank you so much for information first read next item on the agenda is break and would you all like to forego the break thank you so much all right the next item is discussion there's no items there um did anybody anyone have anything to discuss if not we're going to move right along and we're going to approve our items from Clos session which there's nothing to approve and we'll go to board comments um anybody have any
099board comments tonight I've said enough okay all right if not we're going to go on to item a 12a committees and meeting dates the next item and and um you all we met last Thursday and had our first work session um that we had had in while and I mentioned at that time that we were going to start back up our committees and I do have um a list for everyone for our committees for the 2025 um schol year Miss B Robinson I will send it to you also I that'll be great thank you um but um we already have our work session set up for Thursday second Thursdays of every month and when we met last week there was an issue with a meeting on second Thursdays and we discussed we discussed it somewhat
100but tonight we need to come to a date for a day of the week that we will be having our work sessions because apparently there's a conflict with um some of our board members to meet on that second Thursday night because of PR obligations so at this time I would like to entertain um a day that um you all would think would work best for our board to meet for the work sessions Miss yes ma'am I know that this came up before um and with our previous board um about changing the the date and I know that everyone was against doing it because we said no we it was already the second Thursday everybody that's what we already had agreed upon and we weren't going to change it at that time um because we all
101do have different schedules um leaving it on the second Thursday is the best and I know that I heard at least one person say that it wouldn't work for them um I suggest that we leave it the way it is um because we all do work on different schedules and have other engagements and have moved things around just so that we can make this um meeting so because for for me and I'm I'm not just going to I'm I'm just going to say for me if we moveing from the second Thursday then it interrupts something else that I already have scheduled that I moved 12 years ago when I came on the board um so that I make sure that I do attend on Thursday night so moving it will not work for me um
102like I said on Monday Tuesday and some Wednesdays I have other obligations um so that third it was going to it's going to pose a hardship if we have to move it from the second from that Thursday for me I like to hear are you just doing it for the month of March because I know that was an issue are we doing it for well we need to go probably go ahead on and do it moving forward I mean for the rest of the year I mean put something in place that's what we're trying to do we're trying to something is it something in our policy attorney Weber that says that it's on Thursday nights like I me know I know anything can be changed but I'm saying is it in our policy that it's
103the second Thursday I thought I had read that somewhere no it's not part of your okay we do in case something well we can do that I feel like monk the mark too because anything can come up with any of us but um I would like to keep it on that Thursday not huh that's not but U I'm saying but March okay I'm talking March if we go month to month I would like to keep it on that Thursday but if everybody can't be then yeah we of course we change it so that everybody can anticipate to I thought we had said Tuesday so March would be what day we do keep it on Thursday be March be um the 13 the 13 I have but because I know that you said that you said
104initially that it was a conflict for next month so is it possible that we can move next month there anyone have a we got a and I know I hear what you're saying aw as B Robinson but like Mr Bennett just um mentioned it looked like was what for us is to do it on a month-to Monon basis because of different conflicts and things that we obligations that we already have scheduled I um I had I actually moved the previous obligation because of the board meeting because I you know you to come on the board um not realizing the work U session was the second Thursday so I move something from the second Thursday from the third Thursday to the second Thursday um but that's temporary that's for the next few months it's not like
105ongoing forever so that's probably until July okay so after July and that that date shouldn't be a conflict so for the month of March we need to move it to um March the 11 that tuy March because it has been scheduled for the second Thursday everything that I have that would be that time is moved to either that Monday or that Tuesday the 11th will not work for me like I said my second Thursdays are free unless unless I just have something at work that I can't get out of but that's why those days have always been we have always been told to keep those days open the 11th of March will not work for me what about Wednesday the 12 the 11th 12th will not work for me does the 13th work for everybody
106else what about the fifth yes I'm good or the fifth or the six does that work neither of those dates work for me okay um and see that's what's going to it's going to be a problem if we don't set a date it's going to over there it's not said instead of flip fling from month to month we're not going to be able to so what about this that we come in March if the 13 is good for you we meet on the 13 and then we're set set it's not a so the 13 is not good for you no but that's okay but we but but here's what I can do um cuz I'm I'm you know I'm willing to be a little bit more flexible so um I can do you know do
107the work session but I may what time is your that's what I said I may not be able to stay the full time what time is yours uh 7 o'clock 7 okay we can get you out of here yeah by can we move it up some so that can we move it up vers I mean instead of doing 5:30 do five o'clock and that will give Mr Davis at least a solid you say you got to leave by seven Mr Davis yes and that'll give him at least a solid two hours then hopefully we will be done by then that works for me I can I can work with that okay okay all right so we moving up to 5 o' 5 o' on 13th on the 13th and and no just going forward 5:00
108on it I mean 730 oh okay yeah the time 5:00 is okay Miss H can you repeat what you just said please five o' second Thursdays all right and the next thing is um committees and I passed out everyone has a copy of their assign committee and we have um um for finance we have Mr Noah Davis Internal Affairs uh we have Mr Al Bennett building Browns we have Miss Donna Harrison and Mrs Ed Jenkins and for curriculum Miss Tanya B Robinson and we all will serve on um the policy committee and um we are looking to meet by monthly um with your resped committees okay and um I have a plan for the schedule to you all as well it'll be B monthly meetings and uh the next item on the agenda is board
109vacancy process and um right now dates I know the just post the dates all right so let me go to the email um board vacancy process we need to choose dates tomor yeah tomorrow tomorrow is the deadline not tomorrow is the deadline for applications for people that are interested for letters of interest to be submitted um to us and we have to choose a date to go through the letters of Interest so I guess we'll do that on the our next book session which will be on the 13th 13 because we had that down and and that's right board members so the letters of Interest are due tomorrow February 28th at the last um meeting the board decided to make the others to be determined at a later time while we were trying to schedule
110your meeting with the State Board of Education that has now been scheduled for March 26th so the three remaining uh steps in the process that's the selection of candidates for interviews it sounds like that's something you could do on March 13th during the work session so following that you would need to schedule the candidate interviews themselves that's where you would invite the people in who you selected out of that initial pool um and then the only remaining item would be selection of candidate which you could do at a regular board meeting so March 13 is your selection of candidates for interviews when would you like to conduct your interviews originally we haded March 26 we can't do 26 orig we had it the 26 we can't do the 26 and we can't do the 27th
111so it's going to kick us into the first week in April April 3 April 3D is good with everyone Thursday on the THS I won um I'll be at that that training okay so April 10th oh yeah that's the work session yeah you all want to do the interviews at that time at the work session okay yes and we will and we will select our candidate on at our regular board meeting in April April 17 what the DAT you said April 17th at our regular board meeting she need ail 10 April 10th is uh we having our candidate interviews meeting on every Thursday second Thursday does everyone those stes okay and okay can I get a motion to approve so that staff can post this tomorrow on the website so move second second okay it's
112been motion and second by um M B Robinson and Mr Noah Davis to approve uh the changes or the updates for the board vacancy process are there any questions now can I get your usual Vo I Miss Jenkins Miss Jenkins and I me any oppose eyes have it and those dates are now approved all right next item is upgrade equipment for meetings um we discussed this also in our board meeting I mean our work session last week in regards to us being um um recorded and I know that we're online tonight um but we have talked about upgrading our equipment so that things could be clearer and the um our voices would be projected clearly when we being repord it and people play it back on YouTube and things of that nature so does anyone
113do we have any Miss guton are you able to get us some Foles to see I mean we can get somebody come in and tell us what we need to I mean depends on what want to do like you could have a camera that's in the ceiling you know that could move around and then you can have individual microphones in front of you or L mics okay all right okay the next item is the board budget for training we also discussed this at our work session as well and um we as a board agre to have our budget increased um and so I yes we have to have a motion for that tonight um the amount was 45,000 um per year um is there a motion to approve the increase remind me that's increase from
114from how much 35,000 I looked at the last four or five years budgets and that's been the amount on there but we like I said last year in June we had to add 25,000 to it so based on the formula that I gave y'all if you do 45,000 10,000 of it will cover everybody going to the uh annual state conference for NC SBA and then that'll leave 35,000 divided up by seven board members so each of you get $5,000 to decide how you want to use that for your training if for some reason you're going to spend more than that then you need to ask another board member if you can have some of their money okay I mean I've done that before you know I mean because some people go and some people don't
115and and you know if you don't feel comfortable asking the person you can call me up and I'll ask them for you I I'll say it really nice it depends on how much you're asking for that all right um is there a motion make a motion that we approve the um the budget increase okay there second been motion and second to increase the board budgets from 35,000 to 45,000 are there any questions now can I get your usual vo sign I miss b robon i and I for me any oppos no so the board budget um has been increase to 45,000 is there can I get a motion to adjourn to I second okay it's been motion second um to adjourn for tonight I any questions if not can I get your vo sign I
116any oppose I any oppose eyes have and we are at 8:32 thank you all so much for coming out