001Fuller here Jenny hagster here Terry pavisich here Don Renner here Jenna hunchi here and now I'm okay here thank you okay we have a quorum let's stand for the pledge of the reasons to the flag of the United States America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all the first order of business I need a motion from the Board of Education to approved minutes of the August 21st 2023 business meeting and the September 11 2023 Workshop meeting so moved SEC moves 10 seconds thank you very much Terry pavisich aye Ken Dawson aye Spinoza aye Cheryl Fuller aye Jenny hagstrom aye Kara Caston aye Don Renner aye motion carries um Julie do we have any uh visitors turn this over to Dr thiely all right
002uh we have a few information items uh one is the administrator uh and teacher salary and benefit report it's a state law that we are required an open session to inform the board that that has been posted to our website each year and it has mm-hmm the second one is an action item for this evening we spoke with the board earlier this year about a partial settlement and The Vaping litigation the first half or first actually two-thirds of it I came from Jewel the second portion of it is from uh lightra Altria thank you gosh uh we have uh settlement details in the board packet tonight I think this new settlement is for a total amount of 4 372 dollars that gets partnered with the jewel settlement allocation totals 148 509 a third of that
003goes to attorney fees and other fees so the total settlement amount that comes between the two halves is about a hundred thousand the Altria settlement is what is under the action for this evening so what is recommended under action is to accept the settlement and authorize me to sign the accompanying forms that go with it any questions all right tentative budget uh trees here to see if there's any questions on this there's no changes since the last time we spoke last month there will be an opportunity for any visitors to comment on this under our normal protocols following Teresa's presentation in the hearing so with that anything you want to pull out jury or you're just taking questions yeah just take questions if anybody has any questions from our previous meeting yeah looking good I
004mean the key number we always point to is that uh the ending operating fund percent of revenues at 6.8 percent remember that underboard policy all right I forgot to turn it off for policy anything under three percent would cause us to take budget reduction measures we we're a long way from that right revenues are the same as last time any questions for jury on revenues finally expenditures are the same as last time I guess you did a good job the last time all right we had a pretty good discussion yeah we did yeah great and there's nothing to change it's just if something had popped in a board member's mind uh from last time to this time or if we had anybody that wanted to address in the next president next portion of the evening
005Freedom of Information requests we've received them we've responded to them and they're available on our website under recently fulfilled foia requests all right okay I need public hearing for the 2023-2024 tentative budget is there anyone in the audience who would like to address the board regarding the 2023-2024 tentative budget hearing none we can move forward item number seven can I get a motion to close the public hearing on the tentative or the 2023-2024 tentative budget or moved second Cheryl moves Chris thank you very much Cheryl Fuller excuse me hi and Ken Dawson hi thank you and Don Renner yeah yeah you too okay okay motion carries we're closed public hearing yep so moving to the consent agenda uh before the vote for votes on the consent agent Defender item or board member would like to
006pull out of the consent agenda for further discussion bring none uh can I get a motion for the Board of Education before we do uh just uh thank you to the bondfield express foundation for their continued support of our programming uh in accepting the donations can I get a motion for the Board of Education to approve the consent agenda as presented which includes a Personnel report appointments certified appointments classified transfer position classified B Personnel report retirement Administration retirement certified retirement classified resignation classified C July and August Financial Pages d student trips and E acceptance of donation from the bondfield express Foundation so moved second Chris moves Terry Center thank you very much aye Terry pavasich aye Kara Caston aye Ken Dawson aye Cheryl Fuller aye Jenny hagstrom aye and Don Runner aye thank you commission
007carries [Applause] moving to items for action item number eight uh can I get a motion for the Board of Education to accept the settlement offer for government entity claims against Altria is presented and authorized the superintendent to sign all documents acceptance of the offer second Shaw Fuller aye Ken Dawson aye Mr Espinoza aye Jenny hagstrom aye pavisich aye Carrie Caston aye and Dan Renner hi motion carries item number B can I get a motion for the Board of Education to adopt the 2023-2024 budget as presented so moved Chris moved Jenny seconds thank you Spinoza aye Jenny haggs Jim aye Trey pavesich hi Karen aye Ken Dawson aye Fuller hi and Dan Ryan aye motion carries I don't think we have any old business business through the policy committee report the first reading yep uh first
008reading of this um we recently had a meeting here and all of the policies we discussed and move forward are here for first reading um all of the policies except for 7.180 had revisions recommended by press that we reviewed most of these revisions are in response to legislation new public acts and the feedback um majority of the changes fall in two categories one are just minor uh really grammatical changes and those kinds of things the next group there's a bundle of them that are in response to Faith's law which were a change regarding background checks and really in response to sexual misconduct and grooming and those kinds of things uh and then there's one I think one policy there is one of ours we have several policies that are just District 999 policies and we
009review those on a rotating basis so the committee reviewed a batch of those as well so all of these are linked in the packet tonight the way that this works uh your committee members are Don and Chris and I serve as the administrator on that committee uh if you have any questions we can answer those now if you have questions or concerns between now and the next meeting the three of us can take those from you and then come back with any recommended changes in October one will ask for these to be approved so with all that being said is there anything that a board member would like to ask about any of these at this time question is asking about the ones that are d99 specific versus why is that are there just specific
010things to our district that entirely what would an example and will we know in reviewing which ones are which is it clear um I don't know if it's clear in this document which ones it was when we sat down and discussed um yeah it is very kind some districts their entire board policies are their own okay um exactly all of our job descriptions will be an example policies we have a policy description for could you administer his position could you explain who presses and how it shows them so press is a division underneath the Illinois Association of school boards that has a team of experts including attorneys and their staff and administrators that as uh laws and new regulations are released both at the state and federal level they review those and update any existing
011policies appropriately or issue new policies or even we've seen over the years eliminate policies in response to legislation some are changes just due to changes in guidance from the Illinois State Board of Education that's where the majority of them come out of and then they review them just grammatically changes updates and just how we refer to things in educational jargon those kinds of things are updated uh so that's presses providing those recommendations about on a quarterly basis uh we usually get a packet of updates and then we consider all of those and take them to the policy committee and review them and then take them to you for a review and then ultimately approval then there are these ones like Julie mentioned uh things like all of our job descriptions but then there's certain policies
012that are related to things that came up over the years that were District 99 specific concerns in which the board directed the policy committee and usually in cooperation with the administration and the board's attorneys to put together a policy around something specific we have a whole list of what those are and how frequently they're reviewed we can send those out to the board so that they can see which ones those are but that's kind of the whole process and then it's just keeps going in a cycle and uh if there's a lot of legislation one year there's a lot of policies to review and that has been the trend lately and we save a lot of money by being you know subscribing to press because otherwise we'd have to contact our attorneys every time there
013were legislative changes and have them write the policies so school districts benefit by being a member of press and utilizing their template policies and it really helps between school districts you know when we're when I'm talking to my peers and something comes up the fact that most the school districts have relatively similar policies you know if something comes up about like policy 4.45 is here tonight and I have a question about that or a board member does it makes it real easy to reach out to another school district and be like tell me kind of how this works in your district and what are the best practices you follow and you know and we're talking the same language usually around what that policy means so it helps a lot for just consistency when we talk
014to our own attorneys that we're working around that model language but there are things where over the years we've made slight tweaks to reflect the values of our district we don't always just accept what they send us any other questions all right Julie for our second reception of visitors do we have any I have no slips okay and we'll move to Communications and announcements um Jenny can I get a report on lend nothing to report yet but we'll have our first meeting Friday in person yeah we're meeting with legislators on Friday so that'll be good and Dr thiely or I'm sorry should I turn this to shirelle on Saturday probably me because shirelle won't have a meeting for a little bit okay although she'll have some work to do pretty soon um we we have
015our board of directors meeting on Wednesday the key pieces in that board packet and I serve in that capacity are preparing for the executive director search remember we have two interim directors for this year so really uh setting who will be on the actual uh small committee that leaves the search um no matter what I'll be on the larger committee that reviews the finalists and so will shirelle um but that's the biggest work right now there's a few other things around Personnel changes some things related to Capital Improvement projects that they're getting underway but the great majority of it is the two new interim directors reporting out on the start of the school year and then us really looking at that executive Search did have one meeting and that's what I was going to share
016but I figured you knew quite a bit more here and I've only had one oh you did have a meeting I'm sorry I didn't mean to cut in front of you sure anything you wanted to share no I was going to talk about the two uh interim directors and I think we approved then yes again I'm sorry if you had way more this year considering sorry I stole your thunder meeting it's all your friends and then Ken can I get a report on iasb nothing really to report a big meeting annual conference in November hopefully everybody will be attending looking forward to that and Terry report on the foundation yeah um we're in the process of setting up the scholarship um parameters for the Mark McDonald scholarship and so that should be exciting we should
017have it by the end of the year and um I know we've tried to get input from administrators who've known him and um working on getting that all set up and uh then we had a big discussion about we're working on our mission statement maybe changing that a little bit because of the world has changed and uh since we we began 35 years ago so we want to reflect what what we're doing in the community for that so um like I said we're working on that so that's basically one time no no that was a great it was a great day I mean we couldn't have asked for a better day but um it just wasn't an opportunity to to make money for um any any of our grants or anything so and we just
018didn't get the people out like it pizza wars does and uh see we'll see uh it's just uh you know we only have six or seven people on our board so it's it's a lot of work for those six or seven people and you know we've been trying to recruit more people but it's a tough one to get people to come and volunteer well that's kind of what we're trying to massage our mission statement for is this because there are there are a lot of things that we're in the process of doing now that we've never done before and so I think I think that is a a big opportunity for our students if we wanted to have them help us and do different things absolutely absolutely you can talk to the NHS person because
019people are usually like fighting for service hours yeah um you know we've we've used different organizations um at both North and South to do pizza wars and that was very successful the students really enjoyed being out there with the other families and stuff but um um just is it working for us right now and I I'll be honest there's people that are burned out who've been on the board for you know 15 years or so and doing all the work it's it's really hard well I've always had that out every single time and uh a few folks have responded and then they come to several meetings and then they don't come again you know they get busy with their own lives so out of this meeting if any of our viewers are interested in joining
020the board who do they contact it wasn't exactly a a raving review no who do they contact Julia Beckman okay and she's on the website She's our president and websites t99ef.org gets available off of our website as well this is a fantastic opportunity for the community to get involved and uh help make a difference in the lives of our students so hopefully some energetic community members will step up and get involved okay and we are a fun group no doubt No Doubt as to upcoming board meetings are October 2nd Workshop has been canceled so our next board meeting will be October 16th as of this business meeting here at the ASC at 6 30 pm and then final item is we are going to be going into closed sessions so I'm going to need a
021motion from the Board of Education to move in a closed session for a litigation when action against affecting or on behalf of the district has been filed and is pending before a quarter administrative tribunal or when the district finds that an action is probable or imminent in which case the basis for the findings shall be recorded and entered into the minutes of the closed meeting and B the appointment employment compensation discipline performance or dismissal of specific employees specific individuals who serve as independent contractors in a park recreational or educational setting or specific volunteers of the district or legal counsel for the district including hearing testimony on a complaint lodged against an employee a specific individual who serves as an independent contractor in a park recreational or educational setting or a volunteer of the district or
022against legal counsel for the district to determine its validity it's so moved second for a second thank you Terry pavesich aye Chris Espinoza aye shirelle Fuller aye Jenny hagstrom aye Kara Caston aye Ken Dawson aye and Don Renner hi motion carries we'll be going into closed session for the members of the public we will be coming back out a closed session to just close the session we will not be taking any further action other than to adjourn when we come out of closed session I just want to say one thing thank you so much at South High we did young hearts for life and we um we screened over 1500 students I believe is that what my email said and we did find a a handful of students that needed to be rechecked and followed
023up with so if if young hearts for Life had saved a life it was well worth it and so thank you at South High everybody it was it was a really wonderful day and I know North we're doing it on Halloween and we're we're going to be wearing our costumes so um it should be another great day and and anything that saves our students lives is an important day so absolutely thank you all right uh we'll be back in here and closed in just a few minutes once we turn the room around