001they look good even let's call the order just christopher espinoza here shirelle fuller here carrie pavisage here do you want to vosko's drexler here and nancy cupcake here thank you we have a quorum that i pledge stanford to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all [Applause] okay we'll start with our first reception of visitors we have no slips we have no slips okay we will move on then to the uh draft district goals and tasks before we get into that i have a presentation to make to the board as the board is aware we were named as a green ribbon school from the us department of education and they sent us this cool plaque and
002i get to now present to the board um so this is the culmination of that award so i'll present it to you thank you but all the credit goes to uh to it's actually an entire district award it has to do uh obviously uh jim colejay and kristen kocharski led the application process but this has to do with everything from health classes to food service to pe classes to green energy and fiscal responsibility it has it's the whole organization is reflected in that award so well congratulations to everyone thank you thank you thank you all right we need this we need to start a wall every time with fun awards yeah we'll do our best yeah we need to start a wall of all the accolades so all right uh so uh district goals and
003tasks obviously they build on the recently approved strategic plan now you can see we're starting to lay out some branding around that for next school year and sharing this with our students our families in the community as we come back what we're focused on this evening is approving the tasks that have been worked on first with members of the administrative and leadership team and then ultimately back and forth over the last month with the board and i just want to say thank you for the changes so yeah here's the the key changes that we made one was an academic goal that reflects not only the academic potential of individual students but the idea of growth and progress through the academic metrics which were measured by at the state level and of course our local academic
004metrics that gina will report out on throughout the rest of the year and then the other one we talked about was one that talked about building opportunities changed to create new opportunities this was discussed at the last board meeting so the first bullet was discussed with the board a couple of board members and leadership team since the last meeting the other one mike raised at the last meeting so this is up for approval tonight any questions remaining from the board on this one and then we have a whole booklet for our staff as they return the leadership team has been working on that with jill leading the charge on it so that as staff return the focus of our welcome back message of staff this year will be built around the strategic plan and making
005sure that our staff understand what's contained inside of that and then arwen and courtney are going to lead an activity with the entire staff on them internalizing the plan and then finding ways in which they individually can contribute to that work throughout the remainder of the next school year so that's what our welcome back activity will look like with staff now welcome back starts uh with administration tomorrow with leadership team on friday and the entire staff on the 10th it just seems like it's gone by so fast i mean graduation was just like just kidding yes all right um so any more questions on that are we good thank you for the changes all right board policy 1.30 and 6.10 we intended to bring to the board when we had the strategic plan approved but
006it kind of just slipped off of our task list board policy 1.30 and 6.10 capture the strategic plan the board has already approved the strategic plan this is where it's contained in board policy since this is more of a clerical update we're recommending tonight that the board waived the first reading and approved this policy change since the board has already approved the strategic plan this is just updating of language inside of the policy any questions on that all right um this says exactly what i just said i should have gone one more slot all right e-learning plan for emergency days this is what we've called in the past the idea of like snow days right so for the last several years we've had this this is a continuation of the plan that we have in
007place however based on feedback that we received if you remember we did this once before the pandemic then we had the pandemic and then we did it twice this past school year because of bad weather so we've really only done this three times the feedback that we've heard about this is that uh based on what we learned during the pandemic students can check in throughout the day right so uh it used to be students checked in once at the beginning of the day got all their work and then worked on it instead we think we should make it more similar to a general school day students will check in at the start of each class period attendance will be taken by that classroom teacher that will help them engage more throughout the day they'll be
008in a virtual classroom with their teachers if they have any questions teachers will take attendance class by class and it'll be like a regular school day if parents want to call their or need to call their students out they can do that so that's kind of the change we're making otherwise it's pretty similar to what we've done before rob has been leading the work on this rob's actually led the way in this across dupage county in a lot of ways if you have specific questions i'll turn them over to him to answer i think this is going to answer a lot of concerns people raised yeah because once they sign in in the morning yeah they get to see their student that day and lay out what's expected of them um the requirement in here
009from the state is that we have to allow some flexibility in there so while they will see the teacher the teacher will explain what the goals are and the teacher releases them because on those days some students have other obligations in the house that they need to attend to first so if i check in with you my teacher and then i need to talk to you about something i have some questions related to something i can ask to speak with you within the next oh yeah teacher sticks around for as long as the students and then is available monitoring for student needs throughout the rest of the day yeah so the way that the process works for this legally is that we present it to the board now tomorrow we will send out an email
010to all students and parents about this change then on august 15th the next board meeting we will hold a public hearing for anybody that wishes to address the board on this topic specifically before we take action much like what we do for the budget um and then it follows the same rules 30 uh 30 minutes for a public hearing up to three minutes per speaker just like what's in board policy but on this single topic all right the next agenda item is the year-end financial report and we're going to turn this over to jaree to lead most of the show here you can just tell me when to advance okay sure um well the good news is that we ended the year with a lower deficit than what we had originally thought originally we had
011thought we would end the year with our fund balances of about a 2.6 million dollar budget deficit however we ended maybe if we could start on do you want me to go to i didn't know what order this one here yeah that's great thank you but you'll see we ended the year with about a million dollar deficit and this good news is the result of some additional revenues that we received this year we received an additional 1.3 million dollars in replacement taxes we received 150 000 in fema funding that we were not planning on receiving we applied for fema funding last year and we were denied but fema then opened it up again and they did approve our application excuse me and then we also received 260 thousand dollars more in excuse me the american
012relief plan money which helped with offsetting some of our expenses and then there's one um i guess we can go ahead and look at it right here because the one item that i do want to point out that did cause some of the deficit is the reduction in our health benefit reserve account we decrease that fund by almost 900 000 right there we are meeting with the insurance committee to come up with a plan on how we can build that reserve back up and part of that might include increasing the premium costs maybe making some plan changes starting in january if you want to go to the expenditure page thank you so you can see that our expenditures pretty much stayed in line with budget which is the reason with that additional revenue that we
013were able to reduce that deficit that we had originally thought we would have at the beginning of the year those are the highlights that i have i think mark had a couple of other ones yeah actually i mean you hit more than half of the ones that i repeat here well i mean this is never a good you know happy time to hear you you're you know dropping in your fund balances but um we've i have built in and through so long as i've been in the district some safety nets and that's one we already exercised and that is we issued working cash bonds that's a 10 million dollar swing that that is going to help us through a couple of years where um it might you know be unstable like this but we have
014a couple of really positive things she mentioned the um replacement tax that that came out of nowhere all the business managers in dubai county are saying i got twice as much in replacement tax than i got the year before the department of revenue doesn't answer the phone and it doesn't have any kind of a statement on their website explaining it but we do think it could be something that will be sustained it'll be two sectors in a row that it's gone up more than we've expected it to go in at higher percentages so that's a big thing um the good news is that our revenues for the year still were higher than our expenditures it's just that we have a couple of things unusual things this year one is the the the um health plan
015cost that was that was an unexpected drop um from about 900 000 to about 350 000 but it's still about six percent of the annual expenditures at that lower number compared to what we normally would want as a base of about eight percent which would be one months of of claims so it's still not for us to budget our size it's this is a pretty small problem to solve we'll go we'll fix it in the the insurance committee probably by increasing premiums a little bit but also possibly like she said changing our plan document this kid since retirement this doesn't have anything to do with the hsa change we made no no that was supposed to save money okay okay okay it would have been worse okay thank you we actually had high claimant claims
016for two years in a row and so that's what it wasn't some of that is some of it maybe coved fallout you know they they told it we questioned that from hub and they said no they four percent is what they recommending everybody and we had more than that you know so we had a higher claim experience um well we had higher claims coming off of it and then everybody experienced a rebound from the year when nobody was going to see their physicians because of it to them just everybody restarting right and then so it was that and then there was increased costs because of the the number of visits due to a pandemic yeah and just in two more things one is that the the transfers that's one of those unusual things is hitting
017this year it's a 2.6 million dollars it's gonna go down to about four hundred thousand dollars and then it'll phase out as it that goes on um so that's that's a real positive for us it's a two million dollar shot right back up so we we um we think we have this kind of under control with what and you'll see i will have more details and talk about it more um later in the month when we have our our five year forecast because that's really where you'll see that we're on safe ground we're still good um one thing that is going to be a question that we have to resolve yet internally here is how we're going to pay for the t99 expansion and we have two options one is to issue more debt service
018extension-based bonds we have we have legal authority there to do that or we can use our working cash fund and pay a big piece of that into that right now that's the one i'm favoring because it still gives us a safety net of issuing more debt service extension-based bonds with without having to incur the interest cost right now by issuing it now so i'll i'll still get another month or so before i make the final decision with everybody but i think that's the key thing so we have safety nets we have a way to get back on track uh where we should be going forward it was a crazy year really crazy it was very difficult to follow all the stuff with the you know payment and all the different things that we put into
019this one all right uh questions for jury or mark no you guys are doing a great job thank you thank you thank you thank you thank you you're you're keeping us on this is mostly putting this stuff together um i just have one quick question um are the gas prices in that um affecting us a lot or it will be with our vehicles right but when all our buses are rented out at least out the really it's a nice thing we have multi-year contracts on all of our gas and electric and we're way below market right now so we're real happy that we did that i think we have one more year left on that at least so that helped us get that award because we all we with electric we went to 100 percent
020green okay and um and we also have a long-term contract on that so we're kind of surviving through it right now and hope that that eventually they do start to come down again yeah because we're okay right now yeah it's not it's not pretty out there but it does affect our bus costs because we have an escalator built into the contract anything over three dollars a gallon oh yeah yeah and that's diesel so that's what is that now about five dollars a gallon actually it's around there yeah yeah but i'm not sure if it's diesel or not yeah so we have three action items for the board to consider tonight okay moving along first we need a motion for the board of education to approve the june financial pages chris and terry thank you mr
021espinoza aye terry pavich aye joanna vazquez drexler aye shirelle fuller hi i'm nancy kupka hi the motion carries next we need a motion for the board of education to approve the draft district goals and tasks for the 2022-2023 school year hi sherelle and chris thank you charles fuller aye christopher espinoza aye jerry pavich aye joanna vazquez drexler hi and nancy cupcake aye the motion carries and finally we need a motion for the board of education to waive first reading and approve board policy 1.30 and board policy 6.10 so moved second chris and joanna thank you christopher espinoza hi joanna vazquez drexler aye shirelle fuller hi trey pavisic aye the motion carries okay moving on to the second reception of visitors do we have any slips there's no slips does anybody wish to address the board
022all right okay then uh do i have a motion to adjourn so moved terry and joanna all those in favor i was opposed we are adjourned all right thank you all right see you back on august 15th yeah yeah good rest your week everybody you