001good evening let's call to order the roll call please mike davenport here christopher espinoza here cheryl fuller here jenny heggstrom here terry pavisic here joanna vazquez drexler here nancy kupka here we have a quorum let's stand for the pleasure scholar o'hara here chase hold on okay i like count to seven and i stop i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all okay we'll start with we need a motion for the board of education to approve the minutes of the december 13th 2021 business meeting and the january 10th 2022 workshop meeting go move second terry and joanna thank you very much terry pavicich aye joanna vazquez drexler aye mike davenport aye christopher espinoza
002aye shirelle fuller um i miss one of the meetings upstairs hi i'm steve thank you jenny hegstrom and nancy kupko aye the minute it's carrie thank you we'll move on to the first reception of visitors do we have any we have comment slips but for the second reception of visitors then we'll move on to the recommendations and reports of the superintendent return to and personally learning getting there all right uh as we have for the last several years we start with the update of case counts you can see we're starting to come back down just as the rest of society is we made it through the most challenging part with staff absences coming back from break that first week was definitely challenging i'll talk in a second about one of the changes that made this
003a little bit better coming back and since we passed the halfway point in the year i thought i could give you a quick graphic representation of what we saw the year and then what we saw when omicron showed up and the impact on student and staff absences remember staff absences we've been reporting monthly that's why they show up as those little red lines where student absences we've been reporting weekly but you can definitely see we remained pretty low through november and then started to climb after thanksgiving and then climbed greatly returning from break and now we're kind of on our way back down again one of the changes that was made by the cdc and finally adopted at the state level was some changes around close contacts and uh quarantine exclusion one of the changes
004is probably not in our favor for in the fact that staff need to now have received both vaccines and the booster to be exempt from being a close contact we have shared this information with our staff and let them know of that change for anybody under 18 it's just the the primary series to be excluded and then for close contacts or confirmed cases the exclusion quarantine period has dropped from ten days to five period five days as everybody is aware probably uh but since our last meeting that that change went into effect uh for all schools um so that when we go back and look at the number of staff out or testing positive their impact on the school you know staffing the school changed drastically when we went from 10 days to 5 days
005so these are the the changes in the rules that we're currently operating under as always we'll update the board as information changes and develops any questions on any of that all right that's it for that i'm going to invite jim forward to talk about the next two items starting with the north high roofing project good evening everyone baby okay in november i brought a few projects to you these are two of them first being the roof replacement at north we bid out in december uh this is a project that we're gonna try to get done before the mid summer so uh as you remember talk when i talked to you in november we moved this is capital work from this past year so when we had the chiller project at north funded by esser we
006then got more aggressive with this project was due up to be done at north this summer now we pushed it back to last year's capital to get it done with that funding and then going into next year's capital funding we got more projects added and i'll be bringing those back to you in march so i just want to clear that on why this is coming so early so we went out in december hoping that our contractors would be aggressive in their bidding and they were so the prices came in pretty good we had 14 beds and between the roofing and the plumbing both combined was still under our budget number that we started with so we were happy with that the plumbing is for the roof drain that needs to be added to the project
007as well we're having an issue with drainage of the roof so that's part of this that's why you see a plumbing contractor there as well so we scoped out the contractors who are familiar with them and they met all our bid requirements so tonight we'll be asking to award a contract for 395 120 which is the total of both any questions on the roof replacement just curious if the roof drain issue isn't going to impact anything uh down below any any drywall work any no it's exterior for the most part it were the existing had an issue we repaired it so just a little background when we had the water leak by the commons of north right from the mfp so that roof was cut where the commons is and over the classrooms in that
008hallway that's east of that area that was the existing rough what happened we put the new roof in over the commons and connected it but the drain issue then collapsed on the east side so we had to do a repair so the water can get out but the water actually overflowed staying on the roof and that's what came down and that wooden area on the side of the east side of the commons that voted out and that's we had an issue this is correcting that as well all right this is an action item later on this evening and then jim's second item this is arp sr3 funding so we went to the schools we asked them what the needs were that would fit under the grant funding parameters and fresh air uh what units that
009are due up that are very old that aren't working as well as the new ones that we put in so we came up with three two at south and one at north so the contracts are for units putting it in billing automation systems that's the 603 and then the electric is the hookup to the units we had 10 bids we did bid out in december another reason why we've been out so early is these units could be as much as six to seven months out so we wanted to get them ordered this construction will be in the summer we did scope out we worked with why ymi obviously with the mfp and arc one so we know the contractors one other piece that i wrote in my memo in these new units they have uv
010lamps availabilities so we took it was like four thousand dollars for this option it was an add-on so we took it for both uh the units at south and the unit at north and we're going to try it out they're supposed to really help and i wrote it up but the bacteria in the air the recycling of the air the longevity of the duct work and the unit so we'll see how they go and i'll report back and how well we're doing with them the maintenance on that is very minimum you change them out yeah every few years they last a long time so there's not a lot of maintenance and long-term costs for something as good as that so this also came in slightly under budget for the construction so tonight we'll ask you
011to approve these two contracts for six hundred fifty two thousand seven hundred thirty eight dollars together any questions for jim on this project do we have a fallback if the um if the equipment doesn't arrive in time we we are ordering it so early if we don't get it in we're assuming it's going to be here by may okay that's what they're saying drop debt is if it's not here we're not doing anything to existing until those are here okay good so that's our plan until they show up so we're going to store them at the ymi storage place and i'm assuming they're going to come in early and we'll be fine but the fallout will be we wait okay until they get here yeah such a challenge right now it sure is and i
012just for both both of these i'll be bringing other ones for capital in in march it's a tough market out there you know this and it's hard to get good quality because everything's so expensive steel down to everything so for us to be under budget on both of these it's amazing really a good thing right now i don't know how you did it i mean i heard 14 bids and i worked with white and we thought if we can throw these out right before christmas they're going to be like we got to get a contract before the holidays okay and that's when they came out and they got aggressive so smart good good good going yep thank you all right thank you jim thanks jim thank you all right uh in our last board meeting
013we presented on our summer school recommendations in the calendar this is up for an action item today uh this is the last opportunity to ask rob if you have any other questions regarding this from from the last board meeting so you know rob and gina are actively working on increasing our offerings for summer school as we have committed to the board and that will ramp up over time as well so any questions following that so the summer school recommendations and the summer calendar action items this evening all right i will bring up mark here uh to present on the annual comprehensive financial report which has been given a new name this year i was going to say didn't we used to call it the cafe i mean yeah yes it is it has changed terminology
014to annual comprehensive financial report good evening i'm going to read this to you thanks i'm just gonna take a little nap right here did you change the title there was a conflict with what the term acronym was in other nations and so they just changed it to annual comprehensive financial report um and it really it's a document that's meant to please different people or displease people at different levels if they have to read the whole thing um one is did that there's letters that the man the auditors give you management letters telling you that whether or not there are any issues in the financial statements like that would cause them to qualify their opinion and which is a negative mark saying that you didn't do something so we have to qualify it it's a good
015thing except for we don't have any qualifications at all we're going to submit this report again to we have submitted actually to asbo international for a review and the reason we do that is to make sure that we have a document that is is comparable to other schools and has all the same reporting requirements with it and that helps us that's one of our uses not necessarily anything you would care about but it's something that we do so we know we can compare ourselves to other schools and find out how we're doing the introductory section has um the really the background that helps somebody else looking at it know what nuances we have in downers grove so i used to do the review for these for for audits in georgia and different states and it
016helps you understand what goes on we have a unique tax-based formula that we use here for primary for funding so anyways the introductory section will give you a real slow walk through some things the financial section the most important thing there is the auditor's opinion it is unqualified it's the best that they can give us they also in their management letters that we gave you there they found no inconsistencies in terms of internal control or problems no no material uh issues with with uh filing or anything like that so we're clean there as well doing okay and then the back section i think is really the only part that would be most interesting to you and that's a 10-year history of a lot of stuff and and where who our major tax payers are what
017what the enrollment has compared to of the revenue section so that's that's that in a nutshell is the is the offer there's really if you look at it for the financial aspect of it that's when it gets really confusing because they use two different bases of accounting and really one is um there's is full accrual which is one basis of accounting another is on modified accrual that's the major financial stuff that's in here and then what we use for our budgeting quarterly we'll see that next is like a modified cache basis so it's hard to use one and look at it and say well where are we really actually when i looked at it between the the statement of assets and a full accrual modified accrual we were right in the middle of that when
018we balance things out and change it so um i think it's a good tool to keep you told me it's a good tool to keep using the budget we know from year to year how much that changes and that will tell us what kind of direction we're heading as a district so i know if you have any any questions i'm happy to answer them nope the key takeaway is clean audit yes absolutely yeah yeah we're good for that it has been every year as it has been every year all right and we're glad it's so boringly clean thank you it's a good document to be boring yes yes that's what we want all right quarterly financial report cordelia um to start with the operating fund the revenues collected expenditures paid this is fairly normal look
019at the revenues compared to actual the budget there the budget for expenditures they're 45 percent collected revenues of course i think if you flip to the next one we'll get that the breakdown property taxes are not 100 percent that's not unusual um 52 percent of other local 70 47 percent state aid and um 48 for federal so that's all that's fairly typical for us so they're coming in the way we expect we should make our revenue goals um just one little touch of if you flip the next one please the the state money that comes to us the only thing we get now is evidence-based funding it's a large chunk of money but it hasn't changed much i mean i think we got six six thousand dollars in new money uh on millions of dollars
020of evidence based funding so it doesn't change much and the idea is it's called hold harmless and every the this little graph here is done to show you that it in 2011 way back at the left of one dollar um in in one year in 2012 it would cost a you know a dollar to the same thing that you paid a dollar for in the prior year and so if you go all the way to the end if they're still giving us the same dollar amount after 10 years we're 24 out of whack because it's a dollar it costs a dollar 24 to buy what you bought before and everybody says well you can just cut down well you can't really cut down on buses right you still need the same on buses and buses
021is one thing coming in this upcoming year is going to be incredibly expensive it's just they cannot get drivers who want to do it the covet keeps them out some of them some of them just age out and decide i'm tired i'm retiring completely so it's they're really having to to increase wages in that particular group and we're seeing increased proposals over you know 10 percent so far and we're working on it trying to make sure that if we do something like that where we give them an unusually high um increase that we get something forward at least a guarantee that they're going to perform and if they don't we can subtract from that so we're going to we're starting to get more i guess developed in terms of setting up contracts that will keep
022them wanting to make sure they meet their goals and i know they are trying but this this is a little financial incentive and sometimes that's what it takes so the next um is the expenditures paid 43 we're pretty much right on with all of these um purchase services 52 supplies 55 uh we're midway through our our school year it's all those are just about all correct salary and benefits we're 43 so we're doing actually pretty well there so we look at revenues collected and and the only thing i wanted to take your take away from this is that that on the right i adjusted the 10 million dollar bond issue out of this so because it kind of was it skewed it made it look like we were yeah collect but if you if you
023take that out we're at 92 and 93 we're right on where we were last year and last year was a very choppy year and this year is also kind of choppy in terms of things happening with different like transportation budgets and things like that bring to being different from the norm and if we look at the expenditures we're 44 or 46 percent where some of that is is a capital outlay that went the other direction for us but um everything is pretty much on on par with what we expect it to be so uh we're we're not nervous about anything right now i mean the budget is is proposing and the budget was a 2.9 million dollar deficit we're probably going to fall into that this year just because revenues haven't changed much and expenditures
024are up in areas like transportation that started to hit us this year so um we're actually on track for where we thought we would be at this point with 1.9 as the deficit as of december 31st and i think i think that does it now if there's anything that's it yeah so any questions thank you thank you all right your information requests off yes foia requests we had them filled them and they're available and listed on our website okay next we'll move to the consent agenda is there any item that any member of the board wishes to remove for further discussion hearing now we need a motion for the board of education to approve the consent agenda as presented which includes the personnel report leave of the absence certified transfer position classified appointments classified the
025personnel report retirements classified resignations classified the personal personnel report terminations classified the financial pages the educational tours the crisis de-escalation and physical management oversight team and review of the closed session amendments and verbatim recordings second shirelle interior thank you very much cheryl fuller aye terry pavasic aye joanna vazquez drexler aye mike davenport aye christopher espinoza aye jenny hagstrom aye and nancy kupka aye the consent agenda is carried um we'll now move to the action items the first is the award of the bid and we need a motion for the board of education to approve contracts for the north high roofing project to metal master roof master and the a h plumbing in the aggregate amount of three hundred ninety five thousand one hundred twenty dollars so moved okay mike and joanna you got it thank
026you mike davenport aye joanna vazquez drexler aye christopher espinoza aye shirelle fuller aye jenny hagstrom aye terry pavich aye and nancy kupka aye the motion carries next we need a motion for the board of education to approve contracts for the north high and south high hvac systems to the ymi group incorporated and arc one electric in the agreement aggregate amount of six hundred fifty two thousand seven hundred thirty eight dollars so moved check that's okay mike and joanna thank you okay thank you mike davenport aye joanna vazquez drexler aye christopher espinoza aye shirelle fuller hi jenny heggstrom aye terry pavasic aye and nancy kupka aye the motion curies next we need a motion for the board of education to approve the 2022 summer school recommendations as presented so moved second mike and terry terry thank
027you mike davenport hi carrie pavisic aye joanna vazquez drexler oh hi thank you christopher espinoza aye jerrell fuller aye jenny hegstrom aye and nancy kupka aye the motion carries next we need a motion for the board of education to approve the 2022 summer school and summer calendar as presented so i moved joanna and mike [Laughter] okay joanna vazquez drexler aye mike davenport aye christopher espinoza aye sherelle fuller aye jenny hegstrom aye terry pavasic aye and nancy kupka aye motion carries and finally we need the motion of the board for the board of education to approve the annual comprehensive financial report for the fiscal year ending june 30th 2021 as presented yeah i'll take the second thank you terry favicich aye mike davenport aye christopher espinoza aye shirelle fuller aye jenny hagstrom aye joanna vazquez drexler
028aye and nancy kupka aye motion carries we'll move on to the reception of visitors this is the second reception of visitors which is intended for audience members to address the board on any topic pertaining to community high school district 99 comments are limited to three minutes to provide all visitors an equal opportunity to address the board individuals needing more time should submit their thoughts in writing to the board secretary mrs nydek visitors addressing the board need to submit a comment slip to the board secretary and will be invited to the microphone prior to addressing the board audience members should state their full name the proceedings are being tape recorded for the purpose of producing accurate meeting minutes and they are being streamed the board's presiding officer myself reserves the right to modify these protocols if
029circumstances warrant audience observation of these protocols is appreciated all right we have two comment slips uh the first speaker is noel manley uh good evening my name is noel manley and i'm a resident of darien illinois the united states is not a racist country and district 99 is not a racist community however you could not tell by the you cannot tell this by the woke faculty's latest episode specifically district 99 board policy 710 states the following equal educational opportunities equal educational and extracurricular opportunities shall be available for all students without regard to color race nationality religion sex sexual orientation ancestry age physical or mental disability gender identity status of being homeless immigration status order of protection status actual or potential marital or parental status including pregnancy given this very clear anti-discrimination policy it is unclear
030to me how district 99 can sponsor an event using taxpayer dollars that limits the events to persons of color as you know last month notice was posted of a now cancelled students of color field trip opportunity it is clear the intent of this event was to encourage minority students to consider a career in education however despite any good intention the subtext of this matter was clearly discriminatory if you're white you need not apply so where is the diversity where is the equity and where is the inclusion this action flies in the face of board policy as well as the 1964 federal civil rights act it is segregation this is yet another example of wool culture implementing critical race theory in district 99. president cooper made an affirmative statement last summer that critical race theory is
031not present in this district and she is wrong again whether officially or unofficially critical race theory is present in this district and is actively practiced by faculty and staff you'll recall last year the district purchased 16 copies of ibrahim kennedy's book how to be an anti-racist for faculty and staff the book uses racism to combat racism specifically mr kendy exhorts his readers on this subject by stating on page 19 the only remedy to pass discrimination is present discrimination the remedy for present discrimination is future discrimination this discriminatory field trip falls in line with his critical with his view of critical race theory sadly there is a complete silence from the administration on board on this matter no one has spoken out on this and quite frankly that speaks volumes so when a board member or
032member of the administration indicate this critical race theory is not present in this district simply pay no attention to the man behind the curtain thank you our next speaker is eileen breiner hi good evening eileen breiner i live in downers grove in reading through the district 99 website it's very clear that diversity and inclusion is of utmost importance here all are welcome here it seems to say this is nice but in looking through the school library offerings it's clear that one subset of student population here is not represented in the library these students are not identifiable by appearance and they don't speak up for fear of retribution these students are pro-life they along with students that have questions about the pro-life position can find nothing in the library for them for that reason i have
033a list of books to be added to the library i respectfully submit that all be added to the library the first is a child is born it's in its fifth edition it's a classic it made the cover of life magazine when it first came out others include fighting for life becoming a force for change in a wounded world by lila rose unplanned by abby johnson unprotected by marion also love unleashes life the hiding place subverted siege what to say when and a fiction shades of blue by karen kingsbury i'm submitting this list to you and copies for the audience i look forward to seeing them in the library offerings soon all right that's all of the slopes that i think thank you very much and then well we had a few letters but what's going
034on later yeah all right okay uh communications and announcements report on legislative education network of dupage um there's been no other updates we have a meeting this friday thank you uh joanna uh our meeting is on wednesday and uh you know we'll be discussing remote e-learning you know at that time education foundation yeah we we've met and we were discussing uh the incubator class and uh what we're going to support and and that and i believe that it's been sent to the principals uh the amount yeah yeah and it's up to them to decide and they were all very excited when they went and enjoyed those students and some of those incubator projects are just phenomenal and we had them here uh last meeting or the meeting you know they all kind of blend together
035after a while but uh but no uh uh that was really excellent and then we had one entry for um grants and uh so that we're reviewing that and i think we want to review it a little bit more with uh dr thiele so um other than that and we're working on a uh a fundraiser probably more towards uh uh late summer uh for north high to uh to take place at north high yeah but the fundraisers for the district as well yeah yeah it's for the foundation but um so that's about it for the foundation so always grateful to the foundation for their support um iasb chris anything nothing okay uh we have two upcoming board meetings february 7th we'll have our workshop meeting at 6 30 here and then february 28th we'll have
036our regular board regular business meeting also here at 6 30 pm we're going to go into closed session we'll be coming out only to adjourn no action will take place no action will take place so i need a motion for the board of education to go into closed session four collective negotiating matters between the district and its employees or their representatives or deliberations concerning salary schedules for one or more classes of employees and litigation when an action against affecting or on behalf of the district has been filed and is pending before court or administrative tribunal or in the district finds that an action is probable or imminent in which case the basis for the findings shall be recorded and entered into the minutes of the closed meeting and at the appointment employment compensation discipline performance
037or dismissal of specific employees specific individuals who serve as independent contractors in a park recreational or educational setting or specific volunteers of the district or legal counsel for the district including hearing testimony on a complaint lodged against an employee a specific individual who serves as an independent contractor in a park recreational or educational study or volunteer of the district or against legal counsel for the district to determine its validity so moved terry and joanna thank you very much um i do have a question i see people with numbers were they supposed to speak no no we took care of everybody oh okay all right i just didn't want anybody not to speak if they wanted to speak thanks sir we're good terry pabasic aye joanna vazquez drexler hi mike davenport aye christopher espinoza aye shirelle
038fuller aye jenny hagstrom aye and nancy kupka aye we will take a short recess and we'll close session the session will be right here okay back here all right