001meeting. >> We'll get started here in about a minute. >> Okay. Travis Hayes is going to be giving a presentation on some of the Hback issues we're having. Does anybody want a copy of any of that presentation? Anybody else? Well, >> it is 7:30. So, I'm going to call to order the uh regular meeting of the board. If everybody will please stand for the pledge. I pledge allegiance to the flag of the United States of America and to the republic which states one nation under God indivisible with liberty and justice for like there is an open meeting statement on the south wall of this work. Um all board members are in attendance. Um item number two are staff and student involvement. We have both of our board student board members have submitted their written reports.
002Um, do I do you have anything? >> Hi. >> Do I have anything to add to to your report? >> Uh, yeah. I kind of just want to go off of all the things that we talked about in the previous meeting. Um, I do think that it is a very good idea to add on a state occupation jam if it's having a bigger jam it says to general. Um just because obviously like with the locker ranking team Ry's Kais from a student perspective and obviously Garrison be as well as all the other athletes guys that um it would be really nice to have and honestly we aren't going to need that as um just in terms of like practices for example like girls and boys basketball just to like I guess for that season uh
003you'll have boys practicing in high school everyone usually girls going over to the elementary that week and obviously flip-flops um they had a week but having this other space in with school would be nicer to have not to go back and forth between two buildings and um for example there's an assembly going on in the high school gym that day whether it's a really effects those kind of things that takes away from that team's practice time after tools and then they can't they have to change on a full practice clinic that's going in the morning or cutting practice short or just not even having practice in demol. So, uh that is really nice to be able to have it since she stays because of that dark chances and then having uh a bigger gems would
004just be nice because I mean coming from an athlete who does like pray and big games those like when you take the ball out of bounds for example it can get pretty tight and you're like almost on top of the people that are in the routers and just having that bigger stage just or cop Google just did a quick that. Um, and then kind of going off talked about with the cheer and dance room to get into the girls dressing room. Um, that would be nice just have that space as dancer. to just have that because you have that entire area covered with mats and it's not the most ideal thing to practice on. Um because I mean it's a lot easier with little golds, whatever, do a few tricks, things like that. And again,
005you're going off of the all the mats in front of the mirrors, they really take the mats up and more because of how much the hassle it is. And so we get our Europe taken away and I mean being with Tan Dance kind of have to have you all know about all these things. So >> yeah, >> and uh I would like to add as one of the lucky students to be able to make it into a food and nutrition FCS class. Um these classes are very popular. You know, as Mr. Martinez said, the attendance has only brought them years. uh my class bowl and you know that causes some issues where like you said uh when he wants to take us into kitchen to have a project uh can only bring half the class
006in. So the other half is left to just uh do a small assignment that he will give us. So it's kind of limiting our um learning from what could take just one day and then taking a pre he said and you know it causes some headaches for not only him but for the classmates and seeing shoulders in there even just half the class it's pretty tight in that kitchen area. So you know I think a new XCS room would be a huge benefit to our students and Mr. Martinez to get that space that they deserve uh to be able to get their toll education. >> You guys have any questions? Go ahead. >> Not only that, but they're report >> Yes. You guys mind if we excuse them for the rest of the night? I
007know they've got homework and other things that they'd like to do if that's okay with the rest of the board. Excuse them for the nine. >> Well, that's okay. You put in your time. >> Thank you for >> Yeah. Thank you guys. >> Um I have not received any public forum papers. So, we'll move on to u consent agenda approved minutes of previous meeting. Were any um corrections or comments about the minutes provided? >> I didn't see anything. See? >> Okay, >> let's move on to a fing claims against the district. Dr. Speaker, >> well, I warned you. It'd be a pretty busy month with all of the teachers doing their requisitions for next year. And so, you can see that we had just under 300,000 in claims this month. That doesn't include any salaries
008or benefits. Um, for just for example, to give you an idea, we had 15,000 in claims for Amazon. Well, the entire order is over 49,000 that teachers hoarded. So, you'll get pretty big bill next month for the rest of it, but they obviously bill it as we receive it. And so, um that just gives you kind of an idea. We're right in the heart of that. I think in my report I told you that we have processed in the last three weeks over 230 purchase orders uh for the teachers for next year. Uh we try to get everything ordered out, get it inventoried, um get it put away and so they can leave on summer peace of mind that all their instructional materials for next year are in house. Uh the one claim that I
009would bring to your attention is uh we had a group of kids qualify for national FCCLA trip uh which is awesome this summer. Uh FCCLA chose to have it in Washington DC at the same time as the 250th celebration. So you can imagine what that does to hotel rooms. And one of FCCLA's requirements is that the kids that compete have to stay in one of the rooms associated with the conference center. That's one of the rules of National FCCLA. So, if you looked at the claim, um it's $9,000 just for their hotel rooms. We needed five rooms. Uh they're about 300 a night. So, 1,500 a night for six nights because they also lengthen that conference. And we were fortunate enough to have a kid uh that was selected as a state officer. So, then
010they have to be there for the duration. So, they actually fly out on Sunday and they'll come back till Saturday. So that's a week long in DC. Uh we have about another 5,000 in airfare um I booked this week. And then there's also the registration um that we pay and the meals that we provide for those kids. And so it's going to be a 16 or maybe even $17,000 expense to the district. But a few years ago, uh the board made a decision that if kids qualify for nationals that uh we would support that as a district. Um if we're going to have that organization that we would financially support it. We would not let uh a kid's financial status get in the way of their ability to attend. So, I'm sure the kids will
011come back and thank you as as a board later this summer, but I just wanted to proactively thank the board ahead of time for making that decision about 10 or 12 years ago. Um, because it is a good experience for the kids who do qualify and it is a wonderful opportunity and so um on behalf of those kids and their parents, Miss Cartis, you know, thank you for uh supporting all of our organizations, not just sports and in this particular case FCCLA. Um, we did get all of our Chromebooks ordered and received. So, you probably saw two large purchases there. One is the ninth grade Chromebooks. The other one is the fifth grade Chromebooks. And those are all in and accounted for. And so, that was two of the other big ticket items, but more
012than glad to try to answer any of the questions you might have on the extensive list of claims this month. And you'll see a similar list next. Mark, >> the FCCLA, is that held the same weekend, right, every year? >> No. Um the last three years it's been over fourth of July weekend and so >> Okay. >> It cost us a lot those weekends too because the Fourth of July, but next year it's like the third week of June. >> Okay. But and it's held at different >> they rotated in Yep. It was several different places. I can't remember next year. >> San Antonio. >> Yeah. San Antonio next year and then it goes >> We looked the other day. Indianapolis maybe and then then Anaheim. And all three of those are different weeks than
013this week. So it's a different location and a different week every year. >> Okay. >> So think included letter. >> So >> recommendation. >> So anyway, >> okay. Any question? Any other questions about any of the other claims you sent in? >> No. >> And we'll go ahead and move on to financial reports. >> Uh we're in good shape financially. Our general fund uh has over $6 million in it. I told you we've been having a good fiscal year, which is good because if the board does decide to move forward with the next building uh in terms of HVAC projects, we'll need to make a rather hefty transfer into the depreciation fund. And so, as of right now, um we'll have the ability to do that. Like I said in the earlier presentation, uh by
014having uh like I said, uh $6 million in the general fund. That's a little bit more than we had uh last year at this time. Uh which is good because like I said, we'll need to to make one or two large transfers to take care of the David City Elementary HVAC project if the board so chooses to move forward with that. Um at this point in the year, we've spent 56% of the budget, almost 57% and we have uh believe it or not only May, June, July, and August, so four months left in the fiscal year. So, we're twothirds of the way through and we spent 56 almost 57 uh% of the budget. Uh depreciation fund uh we didn't have uh any claims in there in March. Uh employee benefit fund is sitting in good
015shape. That's the pay flex account for teachers in the district. Activity fund is in good shape. I have no concerns there at this point. um lunch claims 55,000 this month which is an average uh month for us and so again no major concerns there. I will remind the board that you did budget 15,000 I believe in the general fund for summer meals again this year. Uh my plan is unless you tell me different to do what we did last year in which we gave out uh gift certificates um to our uh families to Dales and Diddyards. I can tell you it worked out really slick at those two grocery stores and I can tell you they greatly appreciated the business some so my plan is that we would do uh similar flash when they have
016any food supply issues like they did for a while. a rear can get most >> we are it just cost forward and you know the the cost of food continues to rise but there hasn't been an issue with us not getting stuff just costing us uh no activity in the bond fund other than you might have noticed first time all fiscal year we got 5 cents in back taxes from Saunders County this month and remember we haven't levied into the bond fund since before I out here. So that is somebody paid a back tax for more than 13 years ago. Uh so we got 5 cents this month. Uh building fund. Uh like I had said in the last meeting, we did make our large payment uh to pay off this new addition and so
017we are limited a little bit right now. We've only got about 200,000 in the building fund. And so but I don't anticipate any expense um at least for a couple months there. Uh QC Puff will have a June interest payment but other than that no activity there. Um the other activity we will have in there this summer is we are looking to get some additional security cameras and we can purchase security items out of QC. The two areas we're looking at is getting some high-owered cameras in the east parking lot over there by east of the four stall garage and then also in parking lot across the street. We'll have some satellite cameras over there so we can pick up any unwanted activity uh in case that happened over there or somebody's car gets hit
018or any vandalism. And then uh the last account is student fees and we haven't had any activity in there since December. More than glad to answer any questions in any of the funds if you have them at this time. >> Any questions on any of the comments presented? I think >> entertain a motion to approve consent agenda items 4.1 to 4.3. >> So move >> second moved by Donnie, seconded by Casey. >> Um Justin, >> yes. >> Desk. >> Morals. >> Yes. >> I go. Yes. Donnie. >> Yes. >> Stacy. Yes. >> Uh you do not have any board committee reports. >> Unless the curriculum >> Oh, curriculum committee. U briefly. >> Yes. Yes. curriculum committee met um >> what day was it? >> Tuesday. Yesterday. >> Yesterday. >> Today's Wednesday. >> Yesterday. Yeah. >>
019Um so we met Tuesday and um Yeah. So on the committee is Clay Casey and I and um we uh were presented with the options for our CTE program both um FCS a and SCS. Um, Dbe, do you want to say no while you thought it went to Clay? >> I thought it uh came very well prepared and um definitely did a lot of uh background research to provide the best options for us to look at. So, it was I thought it was very good. >> Yeah. Very well. >> Yeah. I think that um that they kind of want both of the our um SDS teacher for next year is currently working on another school. So they were not there at that meeting but we were in a presentation by both um our a teacher
020and FCS teachers and they took the curriculum that you're they're currently using and then compared it to what they would want to have and then um you know said this is why we want to do this and this is this is why it will be better for the kids if we go this direction rather than keep it the same. Is there anything else you want to add? I mean both corrects that they showed are much more engaging than what they're using I thought just by looking at the comparos. >> Yeah. Um and much more teacher friendly. >> Yeah. So >> well so yeah >> it was it was good. Yeah. I mean >> and I I thought honestly very cost effective. They really did that into consideration >> from Yeah. So we'll look for that
021Thomas board. But in May, >> yeah, you'll you'll have the bills to approve for those new textbooks at at the May board meeting. So, thank you for the committee for reviewing those with the future. Appreciate it. >> Yeah. >> Uh I board workshop conference reports. There hasn't been anything recently that we've been to and I had a bad >> a cubby. So, moving on to administrative reports. Dr. Baker, >> just wanted to see if you had any questions on the staffing info that I provided in today's report. I just thought it was important publicly to share. Just to give you guys an idea that our staffing cost next year will surpass 14 million, you know, and people wonder where, you know, their tax money goes. Just to give you an idea if you didn't get
022a chance to read my report in detail, uh we're anticipating a total cost of staff of $13,110,951. And that does not include the staff that we contract with with outside agencies like ESU7, Boytown, ESU2, the hospital for things like OT, PT, and speech. And those costs will be over a million dollars. So when you add that to our in-house cost of 13.1 million, we'll be over the $14 million threshold uh just in salaries and benefits for next year. So it's significant. >> Um are there is there anything that any of the administrators would like to add in for space? Is there anybody do anybody have any questions or comments about I don't know what questions I have comments your guys's newsletters all of yours are fantastic. I don't know what you've done this year but
023they're so engaging and fantastic. They have leveled up so much. It's they're great. Um the teacher spotlight. I was crying reading some of the kids' comments. I love that. Yeah. Do you share those comments with the teacher? >> Every one of those comments get shared. >> Okay. >> I was balling. It was so good. It makes me want to go home. >> Um and also conferences with it being on a holiday weekendish. Was the attendance okay? >> Yeah. >> And I like that it was in the classrooms >> for us. >> No. >> Okay, good. I didn't know if it would be. Yeah. >> Okay. That's all. >> Um on the same vein as what Casey said, I reading through the um reports, I just want to say that I wasn't actively crying, but I
024did get choked up because it is almost overwhelming, >> which is not normal. She's usually the prior. >> Yeah. But it's almost overwhelming the amount of things that um you you and the the staff do for students on a daily basis. And the your admin reports do a very good job of outlining these are all the things that we've done within this past month. And it was just like, you know, it's just it was a very feel-good thing to look and read and know that this is what we're providing for our students. And it's actually kind of amazing. um to know how much care and compassion and it's put out there in the world for the students of our community. And so I love I know Marcus likes bullet points, but I loved I loved
025all of the things that are written and it it just makes me and I I love knowing and I like I love um the data that gets put in there about the about the different students about the resource. It's good to know about our um the PD days and the the work that's being done and the data that's being collected as we're working through all of that. So, I see those reports and I I genuinely appreciate all of those little um items that get put in there. So, that like I don't know how you guys throw that all in. I know you guys have an amazing staff that that make it all happen, but uh I just appreciate you outlining that for us. So, >> uh, we'll move on to discussion action items. So, HVAC
026presentation. >> Yeah, you guys hear me talk a lot about the facility advocates and the HVAC needs we have. And I thought it might be important for you to hear from our head of maintenance and some of the issues that they come across on a daily basis because when I'm sharing it with you, it's simply secondhand. And I've been spouting out, you know, words that I've heard Travis use like, "Oh, I can't believe that eru is up working." You know, just, you know, air handling unit like, you know, he'll come and share with me on a daily basis what's going on. Like, oh, I can't believe it either. I don't even know what he's really talking about, but I try to engage. And so, it's like, let's bring the expert in who can actually answer
027your questions because if you ask me the specifics, I'm going to have to call Travis anyway. And so with that, Travis, would you take a few minutes to kind of share with the board and others kind of some of the concerns of why we're looking at doing these large replacement? Thank you for being here, by the way. >> No problem. Um, I'm not sure if anybody threw any of the stuff, but I threw it all on sheet so it's easier to go back and I look what we were talking about. Belwood, um, most of the units are from 1994. They're in pretty sad shape, which is obviously why we're replacing it this year. Um, so hopefully we'll be all set until the cash is summoned. At uh DC Elementary and High School, the majority of
028the equipment is from the 2006 renovation. Uh obviously any kind of every additions built after that have equipment that was put in you know the same year. The majority of the building is 2006 but most of the equipment is all still running as intended. Um we maintain it pretty well. We change filters on a regular basis. uh grease things isn't even uh we have our annual maintenance plan for the boilers things like that. Um but it's I mean all of that equipment has life expectancy and we are at or past most of their useful life from u some of them I mean five six years past their expected like thought but at the elementary um just a couple examples of some things that we have issues with um several of the compressors on the heat
029pumps in the uh original 1963 building. Once again, those are all from 2006. We've had several of those compressors go out and uh we've had a couple of them replaced, but you can no longer get those compressors at they don't make them anymore. We can't even find a compatible one in a different brand. They just we can't get them anymore. So if those units if those compressors go out those units are irreparable. Um but the uh each room each classroom has two. We have a primary unit and a backup unit and a couple of the rooms we are down to the backup unit only because we we have two compressors that are down currently and cannot be replaced. So we need to look at you know at a minimum replacing those units which will be
030different will match they may not be compatible with backup unit. So, a lot of players said in about there um we have had to recharge several of the units with the refrigerant and all of the units in both the high school and elementary school are R22 refrigerant which was banned in 2020. um they can't reproduce it or import it and so it's harder to get because all of it has to be reclaimed from other units. It's obviously more expensive because it's harder to get. So um that's another re reason to start looking at you know possibly replacing um most of the commercial building are transitioning to A2L washings. they're more environmentally friendly um and more efficient uh and readily available. So, it's the upfront cost of replacing the units is obviously more, but you'll save
031a lot more um down the road will uh just the more the higher efficiency and uh the cheaper repairs. uh the ERV at the elementary that helps bring in fresh outside air uh to the gym that only had a bearing go out. Um and you have to dismantle the whole thing and pull the fan out to replace the bearing and then put it all back together. Um you know the other bearing on the other side goes out and you got to redo the whole thing again. And the bearings do go out even on new stuff, but this stuff is 15 years old. So that is one of the newer things in the elementary school and it's you know already towards the end of its wire. Uh the energy recovery unit that's the eru with something
032um that serves the majority of the building. Um and the main supply fan failed. Uh that one we had to call in a company to uh custom fit all new electronic fans cuz they don't make the replacement fan anymore for that uh saving sort of freight. And with uh all of the custom work that came out to be a $22,000 repair. Um that was just for one fix on one unit. all the more reason of we need to look at start to start updating these uh fieldings at the high school. Um all of the units in the 1916 building are in the ceiling cavity above the classroom and those have uh drip pans that are all in very sad shape. They're rusting out. They're uh they start leaking and dripping into the ceiling cavity as
033soon as a rustle and it soaks the ceiling tile and eventually the ceiling tile has enough that it will fall out and come in the mornings. Sometimes to find ceiling tiles all over its floor. It's it's a mess. And to repair those, you have to take all the ceiling tile out, drop half the ceiling grid, and then you have to drop the whole pan of the unit to get to the drip pan or drip tray in there to remove that and replace it. And but before you can do that, you have to support the whole unit because the bottom pan that you have to pull is what actually supports it in the ceiling. So, it's you have to make a whole temporary contraption to hold it up there. Long story short, we've replaced about a
034half dozen pans already, and there's probably another 15 or 20 of them out there that are very close to hike. Um, several are probably already rusted through, but there's so much rust it just happens to be holding the W. But that's just those units in the old classrooms. Um the two chillers outside um in the uh west asphalt parking area, those are what cool the entire building with the exception of this new addition and the commons and weight room. Um and if those go out, we have no AC. um those are um nearing the end of their life expectancy as well. They're they're still running most of the time, but um at any given time it's it's rare that we have both of them ready to run. Um they run one at a time and
035they alternate every 24 hours of run time. Um, so if one quits, we have to go back to the other one for four hours on it, which happens all the time because we've had several issues with those over the last five years. Um, most of those issues are ones that we need to call train to fix because they're way above our level. Yeah. We don't have the tools or the knowledge or the parts to fix or some of the parts we can't even get. So when to give you an idea those two chillers we've gotten two estimates I think they were 480,000 just for those two pieces of equipment just to give the community an idea what we're talking about some of a cost stand if you're looking at costs for repairs in the last
036uh since the beginning of last school year we've spent $28,000 just in repairs for those units. >> So those repairs add up fast because those units, the majority of the stuff that's done on them, we don't have what we need to do. Uh, with all that being said, um, for the units that are repairable, as I've said before, the repairs are costly and becoming more of a regular occurrence all the time. Um, seems like once we start having issues with something, it's continual. It uh, just keeps getting worse and worse. So facility. >> Um but the way uh we go about doing that is for most of the repairs, you know, our maintenance department will go take a look at it. We will try and self diagnose um you know, make any repairs we can.
037If it's something that we don't have the tools, the knowledge or um if it's too big of a project that we don't have the time or the manpower, then we call somebody in. And that's what means bite costs are coming in. Since the beginning of last school year, we've spent a total of $68,000 on just professional repairs alone. And that doesn't even include the parts and time that we've put in ourselves. So those costs obviously continue to add up. uh as for the controls that run all of the units um in our two buildings here and say those controls are all run by automation. So you got uh or all of the units are controlled by these uh automated controls but um they give you a way of well it it runs automatically. It gives
038us, you know, an easy way to access um we can pull it up on the computer. We can see what all of the units are doing at any time. Um so we don't have to go into every single room every single day and walk in and say, "Yeah, it's hot. Yeah, it's cold." You know, must do working. Um, but we that way we can only, you know, go we only have to go to a room or any particular area. If we see something that doesn't look right on the computer, then we can go check it out. And that makes it a lot easier not to interrupt classes and and things like that because we can, you know, look and see that everything's working right and not have to worry about interrupt. But those controls um
039at the elementary have been replaced in the last two years. Um the main controls they are there are still um several controls that are from the 2006 renovation. Um each unit has its own control and then they read to the main controllers which is what the computer gets the info on. Uh but the uh individual controllers are all still from the 2006 rental as well. But uh for the most part, the elementary controls are working pretty well since we upgraded those because we we replaced all of the controls. We had issues with uh high school with the exception of the newest edition uh of the new edition. The newest control from 2013. Many are also still from the 2006 Renault project. Um can with electronics, they're all well past their crime. We've had numerous issues,
040glitches, uh and things uh that we, you know, we can get around. Some of the graphical issues are MIDA, but uh we have a hard time getting any of that fixed. Um, so we have had control masters uh here for a long time air staff. We don't have a contract with them. So we're kind of on the bottom end of the total coil when it comes to those minor fixation. >> So we've had several different uh uh different pressures sensors fail. Um and that is what controls the pump speed. So if that differential pressure between the supply and the return gets too low that the pump speed increases when those sensors go out it there's not enough flow to create um enough heat for cooling the absity. Uh and then uh the there's a lot
041of electronic valves. There's hundreds of them. Every unit has one. Um, a lot of the, uh, loots have several to direct water flow in a certain way. And those valves, those all of those valves are also from the 2006 Renault. So, they're 20 years old. And when one of those valves doesn't open, the unit doesn't work here. Even if the fans work, if everything else works, uh they don't they don't crew a pee. And then we have also a several automatic damper to say will open and close to let fresh air in outside. Uh also in the winter, it'll help suck pull in cool air, you know, to make your cooling more efficient. you don't have to use as much uh of your tooling power because you bring your cool area. Sorry. But those automatic
042dampers have issues. Uh for instance, our air handler in gym uh over this winter, we found that one evening it must have not closed those dampers when it should have. It froze our coil and caused it to leak water everywhere. Um, thankfully we found somebody that was able to come in and repair. Actually, facility advocates put this up with the guys that could come in and repair it. It's a temporary repair, but it's uh one that should last until we replace the unit. Uh, but it will last forever. Um, that's not to say there aren't some other periods that have week from that. Again, problems. Uh but a lot of that automatic stuff it's getting older. it's malfunctioning and when it does it causes bigger problems play uh those dampers also when they don't work
043uh correctly in the winter you know obviously causes freezing problems but in the summer it brings in humidity and humidity can be a nightmare for a lot of the electronics and duct work and that also causes condensation in there and we've had issues with that. Um, for instance, up here in the new edition even we had a uh it's the duct work was getting a lot of condensation on it and dripping down into the ceiling cavity onto this tile and into the hallway. And that's because you have issues with dampers not closing on those warm days. Uh but anyway, uh I guess in conclusion, my recommendation is to be proactive, you know, replace the stuff before it causes an issue because when if you have any unit go down in a classroom, that classroom's out
044of commission until you replace it. And a lot of this equipment, um, it may be, you know, two weeks on the low side. It could be a couple months before you even get this equipment in. And then you got to schedule installation. And I mean, you could have a classroom down for quite some time. >> The weather doesn't permit anybody to be in there. That's all I've got. Well, >> thank you. Yes, sir. >> That's exciting stuff. >> I got a question. No, those two big chillers we talk about all the time. Remind us of when they were put in and how past are >> I think it was 23 years. And that will be because I think they're 23 year old. Life expecties 24. Okay. Yeah. And they're they've had several repairs. Like I
045said, uh, two years ago valves we we put quite a bit of work into them. We had to fix several fans. Um, we haven't had to put a compressor in one yet, but I mean that could happen any day to either one. Uh, we've had to fix a lot of electronic issues um because they've been there so long. ground is settled and it has it cracked the conduit underground and got water in the conduit and shorted the wires out. So, I mean, you got issues like that, but uh I mean, you can't really help. It could happen on newer equipment, but the compressors and fans and that stuff, it's really aging. Um and it's uh something that you really need working or a full unit. >> Um like at least a couple of days ago
046where we had um classroom to work like something went out on the elementary and work. >> Yes. >> You guys remember that? >> Yeah. I'm trying to remember what Shane was. >> Yeah. My like the reason why I bring that up is just because um you know you were just saying that you um we have a couple classrooms while we're on the backup. >> Yes. >> Is that basically the plan? Like is there a plan in place for then if that goes out and we're out of mission you know that classrooms, you know, it's January, end of January and we're, you know, subzero or whatever. You know, >> we don't have any empty flat room now, >> right? I know. >> So, we're in trouble. >> Yeah. Right. So, but >> the only thing you
047can do in the middle of winter is bring a space heater in. I mean, obviously the fire marshing isn't like that. So, we'd like our equipment just to run. That's why you have a backup, but when you're down to your backup, it makes >> Yeah. >> How those backups work? Like do they obviously one probably doesn't sit there and never get used. Do they alternate? So they both used >> the way they're set up now. No, and I agree that's the way they should run, but they've been set up that way for you 20 years. Uh but the way they currently run is you have a primary unit and the backup unit. And the backup does run like in the middle of the summer and the middle of the winter. If the other one can't
048keep up, it will kick on and help out. And that's why if this one goes out, it's obviously not keeping up. So the backup will shake off. >> Is that how new systems are designed the same way? >> Um, well, I guess it depends on who designs them, who installs them. But if any I have any say in how it works, I would prefer them to alternate to keep the hours similar cond now. >> Well, if you replace it, I'll basically having two units for platium again, right? It's not saying that's probably the best way to do it that way if you do have one because any equip DU equipment is going to have an issue at some point. So it to have a backup is the way to go. >> I feel like you
049know you said in conclusion we do better off be proactive than reactive. >> We are reactive. >> I don't think this is proactive anymore. I feel like I mean I don't know what I'm hearing like this needs to be done >> well >> yesterday. >> It it does need to be done but like I said most of the equipment is still working pretty well >> with constant maintenance. Well, I think yes. >> Yeah, sure. >> But I just want something to be done before >> nothing >> before it's completely reactive for your entire choice. >> Yeah. For your job. >> For your retired job. All day of doing nothing will fix it. >> Yeah. Well, and that's why Travis and Matt and I wanted to have facility advocates do this before we started another potential
050project in the district because we did see the last two three years this the increasing amount of time if I were spending on it and so we felt like it behoo us to have that analysis done so you can see all the equipment how much it is how much it's outdated and so because that does have to play in your decision about what project comes next and so that's why we did when we did again we thought the timing was right before we jumped at project we needed to make sure we had this conversation so that it was included in that conversation because it's not cheap selling replacing the furnace here in your house and it was nice having them do that breakdown too because I we don't have the time to go I mean
051they went through all of the paperwork all of the plans everything that we provided they went through everything to get the year that everything was installed because there a lot of that information I didn't even know because I don't have the time to thumb through all of that paperwork I did it every night before I went to bed. >> They analyze it all potential energy sitting. But >> I uh I don't know if they put dollar amounts in there. I can't to look at the need. I don't report, but >> I do know um with the lighting. I think they did something with the lighting because there will be a massive savings on lighting if we go all to all LED. Um and and with the amount that we spent on bulbs every year alone,
052on top of what savings you're making energy wise, I mean, it it's pretty significant. Thank you. >> Your pushes. >> No, you guys. I just want to publicly thank you guys. We talk about you guys a lot. Yeah. >> And you're not in this room. And I know you do. >> No, I know. I know you say >> about what you do. >> Yeah. You're saving us a lot of service calls a lot of the time. I know you take pride in what you do. So, thank you. Thank you very much. >> Thank Thanks for explaining it. I couldn't have done it better myself. So, thank you. Mass. Yeah, you can go and work on that golf game. >> Yes, that's too bad. You can >> Thank you very much, Travis. >> Thank you. Yeah.
053>> Okay. Um, we'll go ahead and move on to discussing the long range facility plan. So, I mean, obviously what Travis has presented, but then also our community engagement meeting that we had prior to this and even taking into account Dr. Dinker's presentation and Mr. Robbach's presentation prior. um just kind of next steps and what everybody where everybody's thoughts on our um any questions that you might have to >> No, I just I just thought it was important that you guys have the opportunity to kind of digest what you've heard, if you had any initial thoughts or have any direction for me as the superintendent in terms of what you'd like to see me do next. So, >> I mean, I thought the engagement meeting was good. We've all heard both sides. Um, I thought
054we had a lot of people who had a lot of good ink, but some stuff I didn't think about yet. And I'd like to see more people from community, a lot of our people or people who work in school. Um, so I just think we can continue to full briefs. Should I engage monkey? I mean, really. I don't get to go through the school. The middle school um locker rooms were shocking. I could not believe that we expect 20 kids, let alone 30 sometimes in there and with football pads. It's nuts. Shocking. And the FCS room. I mean, she sent our group. We had 10 people and we weren't moving on out to I hope more people come and hit tour. I don't know if we're going to hold more tours, you know, we wanted
055more people to see what we're working with. >> Yeah. As someone that did not graduate or go to school here, I it was eye opening to me to see the scale of these rooms that I mean, we're talking about how small they are, but to your in realize that we are really lacking in those spaces. I think one thing that I one thing that I wrote down that I would be interested in knowing and I don't know I don't know how informative of it would be but um or how it would affect any decisions that we make but I do think it would be the very least interesting to see how the our programming offerings have changed and how our activity offerings have changed since the building you were built. So obviously 1916 and you
056know very little was going on um activities wise but um even from the 1984 when the genom and how that was um built on it would be interesting to know just you know what kinds of things changed in education within the last 47 years and the opportunities that we might not only do that we want we want to give to our students And we want them to be able to do all variety of different ways and find their path after they leave. But um you know what thing what what are those um what should we also be focusing on you know what's changed up the years would be interesting to me and how can we also be proactive in those areas too should that work for writing in space to that but I don't even
057know if we >> how you define that we have on his you say Garrett. >> Um and I guess the other thing is I um I appreciated the um comment about the preschool because while I know that that's I mean not in this immediate building project, I really would not want to wait. I think that that's something like I don't want to wait a decade from now to be able to put that into place. I would I think that it benefits also it benefits the the preschoolers themselves to be around those older kids too and to have good role models to give examples and I mean it just makes sense administratively and how we have to deal with different behaviors. It's very very difficult for who are the administrators yet from that building over across
058the street over here. Um, so I it would be interesting to me to to have more conversations about that aspect too, how that gets somehow dubtail into um the cases that you know if we can't we can't do the um gym and FCS gym at the same time. you know, like you said, giving ourselves leeway. We're not building to be able to allow for some of those things because that's that's something that's been discussed for as we did, will they? >> Well, I think that having finance what you decided is going to make a difference on that. So, like for example, the board decides that building a new preschool behind the on the north side of the elementary gym makes sense. but you still want to do all the other things like the Hback and
059the FCS and the competition gem, then the Ford may have to consider more of a 25-y year lease purchase. So that maybe that loan payment is 1.1 million or 1 million versus 1.3 or 1.4. See, take that other 300,000 that you're levying in your building fund and then after three years you've got a million dollars set aside and you build an increase. It gives you the flexibility of doing that or building on, you know, I just mentioned briefly tonight another conference room and some type voucher room and century room on elementary. going along your lease purchase would free up some dollars in the special building fund to let allow you to do some of those smaller projects during the life of the duration of that lease purchase. And so I think that's all part of
060you know what this board needs to have conversations about. It's what are the priorities? What are you willing to fight off all at one time? I will tell you the lease purchase has to be on the same facility. So that's why when I presented you deny one of the finance options, you can put the gym, the FCS room, and the high school HVAC all in one lease purchase project. You don't have to do them all at the same time. But if you want lease purchase because it's all in one facility. Uh but you can't do a lease purchase for the elementary HVAC and high school HVAC on the same purchase. You'd actually have to do two separate purchases. And so that's why I presented the option I did tonight. This financially it probably makes sense
061to take care of the elementary through appreciation fund and pay cash and then put the other projects together into some type of lease purchase so that you could get the high school stuff. That would potentially allow you to do just as an example both HVAC projects in the summer in 27. You know, you could do the elementary uh HVAC through the depreciation fund. You could do the high school HVAC as part of an overall project including it with the FCS and the competition here. And it would just it would expedite the HVAC replacement. You get it done at two suburbs instead which I presented as an option but a couple months ago. All of those options are on the table. It's really just a matter of the board has to kind of start deciding what
062are the priorities. How much are you willing to bite off at one time in terms of a project and then let me go you know visit with you know the different financing companies to come present to you you know what those finances look like in real dollars uh so that you can make an important city. >> How much growth can we have before we need to stand? My biggest worry with this whole thing is, you know, we build FCS, build gym, uh, handcuff ourselves for the next 15, 20 years when we may need to build more classrooms or something like that in 10 years. How how much you or see if we can grow before we begin to do something like that? >> We we have classes of 63 and we have a class of
06339. So we don't have Yes, we have an average class size, but not really. You know, we we probably average 45 to 47 is maybe a good number. You know, I think we could actually grow a fair amount in in most of our classes before we worry about that. Especially like if you look in the new addition, you know, we've got 20 23 kids in a class. We could go to third, you know, so we we've got the space. Same way by reorganizing the new addition or the 1916 building, put a half a million in there. We have class or teachers in much bigger classes we did six years ago. And so I I really do think we can grow a fair amount. You know, we also took, like I said earlier, we took those
064half walls out at the elementary so we can fit a whole another row there. We also moved the attendance boundary to Bellwood. We moved it two miles, you know, further south to set more to Bellwood so that we've got room to expand here. So, I guess I'd be pretty shocked if in the next 10 or 12 years, you know, we're into an issue. But I also have a crystal ball. can't tell you that in 15 years, you know, that we're not going to ship because you don't know. You really don't know what the surrounding schools are going to do or the private school's going to do. They probably don't know their future either. But I know that's one of my biggest concerns too is getting 12 years into this and growth. I mean, seems like
065seems to me grow just keep pushing pushing west from Omaha. I look at it when I was a kid, UTM was hardly a town. Now it's a huge huge district and Walton seeing it and some of those things wondering now we're seeing more growth that different businesses here and it looks great indeed. wonder what 15 years from now looks like to being able to adjust I guess the >> I I do think Earl in that way if like if you get to that point that's when you then the conversation really heats up about the old derpy or >> you know like you've got you would have feel like if that's the case it's not an imminent threat of you know, teachers leaving because class sizes are just unbearable and those types of things that at
066least at that point you would know, okay, we really need to do something here in the next couple years and you really at least start thinking about what those next steps are and you would at least have gotten your full life out of some of those HVAC stuffs and and and I think then >> I'm just thinking financially like you know stories being able to I don't want I don't want 15 years from Now have to jet it up between slide and something else. >> Yeah. >> And we don't have a choice because sh more class scare me a little bit. >> Do those figures that you estimate those um include any anticipated valuation group or is that flat burning power on the LD fund? >> Yeah. and the well more so the the dollars
067unit that's making paid for the lease purchase >> that that's just the dollars we're levying that's not >> doing anything different we would we would adjust the levy based on the valuations to set that tax request at that 1.4 24. That's what we've done the last three or four years. We >> So that levy used to be, you know, maybe 12 13 cents and then it went to 11 and 10 and now I think we're just maybe under 9 cents because we've adjusted the levy based on the valuations to get to that 1.4 was this actually allow us to lower levy and each individual purch right. Oh, and and just for those of you a little newer on the board, when we first started doing these building projects, maybe what for some about 10 years
068ago, we had said we were going to do smaller projects and smaller chunks because we didn't want to hamstring future boards for 30 years. And so we we were very intentional about doing these smaller projects that we paid off. You know, the lease purchase this last one was the longest period of time we took and that was seven years. felt like that was a reasonable amount I to make payments on a project, but we didn't want to do 30. And so, you know, if you decide to do a 20 25 year lease purchase, I'm not saying you can't, but that does that is a shift in the culture what the board has done in the last 10 years. You know, part of the conversation was let's not hamstring ourselves and let's be careful of what
069ifs down the road. And I don't mean that to scare you and say we shouldn't do the gym or whatever, but I think that needs to be part of your conversation of how many years are you willing to tie up those funds? Uh because you're all right. If we tie up the 1.1 or 1.4 million, whatever you decide, and something unanticipated comes in five or 10 years, you don't have a choice but to increase the tax request at that time. But I don't know how you do that under the current conditions because right now you're capped at a 3% revenue growth. So if you did have a big growth and you needed 10 classrooms, I don't know how you would do that. Your only option would be a bond. You'd have to go to vote
070of the people because a bond is not included in that 3% revenue growth. That 3% revenue growth only applies to the general fund and the building fund. Ain't that a soft cap though? And yeah, if you wanted to go above that, you didn't get it with the super majority of a board vote that um right now. Yes. Yes. But that could go away. One vote from the legislature. >> Well, on the flip side of that on the flip side of the growth thing, like I mean I know we people always saying pay tax, we pay taxes in dollars, not levies, and I get it. But more more community grows that means the more taxpayers they are. So letting the same dollar now I mean everybody's taxes are I mean be relatively as a share going
071down. >> Yes. And so not everybody always realizes that but um you know the flip side of my question and Marcus is the fact that you know we've seen that exponential bill board going to have to be proactive whether it's us or the next board to kind of recap that. I mean, I I think back, you know, there was a couple years where we didn't raise taxes a dollar, you know, we kept the same exact tax levy and and I understand why we did it, you know, because we could afford to do it, but I'd rather raise taxes one or two% a year to avoid a future >> jump future problem where we have to go, you know, much higher because we didn't we didn't we weren't forward thinking in the fact of it. And
072so I guess my point is is that I mean if you see this if we see that we actually do see them the you know a spike in growth that's where board got to be a little bit more proactive about capturing some of that because you're going to have to adapt to serve that growth. And so it's going to have to come in for tax dollars from those new properties or need building or need businesses. And so this we the board's going to have to be proactive to capture that and like by light or increasing if the levy and the special building fund you know above and beyond that if that if we foresee that happen. Can you explain to me though because we have two projects I think only maybe there's only one in
073this in our community that are and wouldn't we be capturing that those tax practes eventually and >> yeah 15 years >> 15 years later >> I know it's a 15 years but I'm just saying if we get to that point I don't know how that all works I don't >> actually in selling it you're going to catch her and it's a point of contention on what the dollars are but a lot of someone sells personal property which that can pitch and then you're going to capture that right away. So like you quick so like a lot of that stuff AGP should go on into your this next budget cycle. I mean as far as personal property but the real estate and the bu you know the physical structure of the building and stuff. Yeah. We're
074not going to see that added to our valuation for 14 more years. >> So but for thinking yeah in 14 years you're going to have a massive increase in valuation. >> Okay. So that's my question is that I need to infer for for my head that when that happens then potentially then the levy gets dropped because now we have these new this >> yeah new money 14 years you had this mass evaluation >> if you're requesting the same thing your levy goes down >> okay >> and that's always the point of contention is that everybody uses it nowadays whether it is supposed to be in fact um this project wouldn't happen if about 17 >> acres the other was apologous >> oh no >> no it's the it's like kiny's papri >> I don't know
075about we have a lot of projects >> it could be it could be another housing project out there I don't know that one. I don't know. >> Yeah. >> Free pause of the Kis property hotel area.