001Mhm. >> Good evening, everyone. I'd like to welcome you to this evening's board meetings. We will be having two meetings this evening. And at this time, um I would invite everyone to uh stand for the Pledge of Allegiance. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> We'll begin this evening with our wellness policy hearing and to begin with we'll go to the call to order and roll call, please. >> Mr. Bailey. >> Here. >> Ms. Witt. >> Here. >> Ms. Butler. >> Here. >> Mr. Madler. >> Here. >> Ms. Wooten. >> Here. >> I'll make a motion to excuse Mr. Lotus from tonight's hearing and meeting. >> Second. >> I
002have a motion and a second by Ms. Butler or excuse me, I did this last time. Mr. Bailey and Ms. Witt to excuse Mr. Lotus from this evening's meeting. Could I have a roll call, please? >> Ms. Witt. >> Yes. >> Ms. Butler. >> Yes. >> Mr. Madler. >> Yes. >> Ms. Wooten. >> Yes. >> Mr. Bailey. >> Yes. >> Motion carried. >> I'd like to remind everyone of the open meeting law that is posted by the door there and the entrance to the room. Um this evening we're going to as I said the purpose is to hold our wellness policy hearing and we will discuss here support, opposition, suggestions, or observations of community patrons relating to parental involvement in educational practices that may affect their children relative to board policy number 5602, school school
003wellness. And to present to us tonight we have our director of student services, Ms. Stallings. So I'm going to turn it over to her at this time for our presentation. >> Well, thank you. Thank you, board. Um this hearing is conducted pursuant to board policy 5602 and the purpose of the hearing is to allow members of the public an opportunity to provide input to the school wellness policy. Um that is required under the new child nutrition and wick reauthorization act of 2004. Um also pursuant to board policy 5602, the student wellness committee meets uh four times a year um and this year we discussed the following. Um we reviewed the district's food service program with Julie Danker and her team. We did the triennial wellness review, which is a requirement through the Department of Education.
004We reviewed policy 5602 for recommended changes based off of that wellness review. And then we developed wellness goals and programming within the district. Um I want to thank Julie and her team uh in the district food service department um and our wellness committee members for everything they did and the time they put in and the work we did on that triennial wellness review. Um Julie's been great for somebody coming in who's new to the district. She's been a wealth of knowledge to help me understand our history and pieces throughout the district. Um looking ahead to the coming school year, we intend to review district wellness initiatives, um review and monitor goals outlined in policy 5602, and um we'll review the feedback from NDE's triennial wellness um that was just submitted last uh couple weeks ago.
005So. >> Any questions to of Ms. Stahling from members of the board? Okay, and at this time I do not see any public comments from any parents. So Missy, thank you for the work of your committee and for completing all the necessary tasks and uh we look forward to any suggestions that you have moving forward. >> Perfect. Thank you. >> At this time, seeing no further comment, I'm going to adjourn the meeting at 6:04. Uh we will adjourn the wellness policy hearing at this time. And we will move directly into our June 22nd agenda for our Board of Education meeting. We already have completed section one, the call to order. I will just remind everyone that the Nebraska Open Meeting Laws are posted at the entrance to the room. And we'll move into section two,
006communications. I'll turn it over to Dr. Rickly for the superintendent's report. >> Thank you very much, President Wood and members of the board. Happy Monday, everyone. And first and foremost, I would like to wish uh our dads in attendance a belated Father's Day for Skip, Mr. Madler, uh Mr. Lotus, if you're watching, and certainly Mr. Richards, who's seated at the table with us. Hope you had a lovely day. And for all of our uh fathers who are out there uh participating in tonight's meeting, thank you for engaging in your Board of Education, and I hope your family spoiled you on your Father's Day. Um we're clipping right along here with summer. Here, it seems impossible that we're already talking about entering the month of July, but here we are. Um secondary summer school is rapidly
007drawing to a close. There's still some individual work that's uh that's occurring at the middle school and the high school level. Elementary will wrap up before the 4th of July holiday, which is already the end of next week, which again doesn't seem possible. Uh just as a reminder to our community, all district offices will be closed on the 3rd, since the holiday falls on a 4th this year. So, uh if you have to transact any business, just be aware try to get that done Monday through Thursday of next week if the need arises. Uh also wanted to thank Dr. Villarreal and cabinet for doing something we do every single summer, and that is sitting down and looking at the nominations for our annual Employee of the Year Awards. Um most of you are probably aware
008of this, but the PLCS Foundation provides generous financial support uh to make cash awards available. And then when we do our beginning of the year back to school bash, this year it's at the Astro in La Vista. Previous years it's been at Werner Park or Foundation Field. That is really the heart and soul of the the back to school event is the the grand unveiling, which is a surprise. The candidates don't know they're being awarded these these very cool recognition. So basically the way it works is you have members of our administrative team coupled with the prior year's winners. So it's kind of the Heisman Trophy model. So previous year's winners are invited back to vote on the current year winners. And I'm always reminded just how very talented this staff is and the outstanding
009candidates we see every year. So I cannot share. Of course, I'm sworn to secrecy the winners. You're going to have to show up that first week in August at the Astro, but I can promise you we've got some outstanding employees that will be recognizing at that event. Also wanted to call out Dr. Sherine Siri and her team. They had an opportunity to travel to the Learning Community at North Omaha this last week where we presented on early literacy. Again, want to thank the Learning Community for making those grants available to the school districts. It's approximately $400,000 a year real money that funds a variety of positions including positions in the area of attendance support as well as school social workers. Those positions are making a difference and Dr. Siri and her team did a really
010good job of representing the school district at an important board meeting. Also wanted to remind the board that we've got our new school opening fast approaching. So we had the open house at Lincoln View Elementary approximately a week ago. We had a great turnout. Several board members were there in in attendance. July 23rd, we will do our official ribbon cutting and we'll send out additional information on this. It is open to staff. It is open to students, to parents, anybody that just wants to come and poke their head around the building. So, again, more communications will follow. We're about approximately a month out from cutting the ribbon on Lincoln View Elementary and officially unveiling our 17th elementary school. And finally, two recognitions before I wrap up. First, uh our own Lieutenant Colonel Skip Bailey received
011a little bit of positive ink uh as he took the Flying Mavs to the national competition. I think it's the official title is the National Intercollegiate Flying Association. It's basically kind of the national title of aviation programs around the country. So, Colonel, we couldn't be more proud of you and the finish that you I mean, that they they've put UNO aviation on the map. I mean, they're competing against colleges and universities that have been long doing aviation and Colonel Bailey has done some pretty outstanding work. So, congratulations, boss. We're awfully proud of you. Uh second recognition of the evening, uh I think I went maybe 13 years in this position with hardly ever getting notification from Scouting America uh about uh Eagle Eagle Scout awards. And this is my second one in the last two
012board meetings, so it's kind of a kind of a cool deal. So, just like last time, just wanted to share a little bit about uh this Eagle Scout. This individual is a uh senior at Papillion-La Vista High School, Amy Dickmore, recently earned the rank of Eagle Scout, which as we explained at our last meeting, this is the single highest honor a scout can achieve in either Boy Scouts or Girl Scouts. Uh Ms. Dickmore uh did a really important service project. She led her troop in cleaning, landscaping, and replanting a garden at her church home, which in this case is Faith Presbyterian in La Vista. Uh Amy, I kind of doubt you're watching, but if you and your parents are, we're incredibly proud of the work that you've done. Um in reviewing Amy's academic record, she's
013an outstanding student. She's a member of our health systems academy, and she's also very active in our band. So, Amy, you represent the best of what Papillion-La Vista Community Schools uh wants to see out of its students, so congratulations on your richly deserved honor of Eagle Scout. And with that, Ms. Wood, I'll conclude my superintendent's comments for the evening. >> Thank you very much, Dr. Rickley. Moving on to board member reports. Not a lot of visits taken place in the summer, but maybe next time. So, we'll move on to committee reports. Building, grounds, and finance. >> Uh we have not met since the last meeting. >> Human resources and student services. We did meet last week, I believe. Uh large portion of our meeting was a discussion of the 5,000 policies, and that will be
014coming up later in our agenda with Dr. Settles. We also spent some time discussing another item that will be on the agenda this evening, and that's the Leo's site. Um uh MOU with the Papillion Police Department, and Dr. Vergil will be sharing some information regarding that coming up soon. Um we did spend some time talking about where we stand with filling all personnel spots with the upcoming school year. We're very close to being filled there. Um and Dr. Settles and her team will soon be moving into negotiations with our clerical staff and paraprofessionals. Um so, a lot of good things good work continues with our HR department, and we will be hearing from them this evening as well. Curriculum and Americanism. >> We met right before this meeting. We talked a little bit about uh
015middle school bussing, and kind of talked about how you know, what some options that we have there. And I don't think we're going to be talking about that later this probably this fall at our retreat. We got a quick update on land purchase for the middle school. So, I appreciate that update for that. Talked quite a bit about the leadership literacy plan implementation. We talked what you just mentioned Dr. Rickly about the presentation that Dr. Siri and her team gave and how good that was and about the plan moving forward. Um you know, for uh >> [clears throat] >> how we're going to implement um the literacy literacy plan. I'm having trouble with that word today. And um and also talked a little bit about piloting the Dibbles 8, the new uh state assessment. Uh
016we also talked about uh policies our 6000 policies which we will again mention a little bit later in our meeting. Uh and we talked a little bit about Aquest uh and how the classifications are going to change uh for next year. It's a little bit of a new model and kind of looked at uh what our schools old uh classifications would look like with this new system um and realizing of course that the new classifications will come out later this fall in October uh time frame in October November time frame. Uh and then we got a uh a good update on DARE. Unfortunately, we'd um the um agencies that work DARE for our schools are having a little issue with staffing. So, we're kind of um the uh administration's kind of working with uh the
017folks there to try to figure out what the new program would look like. Trying to keep a very good police presence in a good way. So, the kids can see the police um you know, and and and how that will work and I know that they're working hard on that one. Um and then uh finally finished up with our uh statement of assurances for rule 10 uh that we all signed. So, it's a good meeting. >> Ms. Wood Does Does an HR having some staffing events coming up? Would you like to? >> We do. Uh we are start kicking off our summer tour. So, those actually begin this Wednesday. Um that will be spending we kind of planned it around the district a couple of hours each time. It's walk-in, meet with staff, go through
018an interview, or just come and learn about the variety of positions. >> Where would I look for information on that? >> We have them on the district website. And there's a variety of them, so I'm not going to pretend to remember the order, but you'll find us in every corner. >> Yeah, there's like a bunch of them. >> on the social media of the district website. They are district Facebook page they've been shared as well. >> So people looking for work should come and check it out. Thank you. >> Yes, thank you, Ms. Witt. All right, we're going to move into section three on the agenda, action items. Our first action item A, action by consent. Do I have a motion to accept that? >> I'll make a motion to accept the action for consent
019agenda as presented. >> I'll second. >> Okay, I have a motion by Ms. Witt and a second by Mr. Bailey to approve the action by consent items as listed. Roll, please. >> Ms. Butler. >> Yes. >> Mr. Medler. >> Yes. >> Ms. Witt. >> Yes. >> Mr. Bailey. >> Yes. >> Ms. Witt. >> Yes. >> Motion carried. >> Thank you. Item B is a discussion on the purchase of our school generators, and Mr. Brett Richards will bring us up to speed on that. >> Good evening, everybody. We had a good discussion on this at our last meeting or that should be the best for this project. >> Oh, yeah, sorry. I forgot to turn that on, didn't I? Uh we had did have two bids for this project. Down Electric was the low bid at
020$492,000 uh for the generator project at six of our elementary schools. Um this project is necessary to ensure backup power uh to the network and security equipment in the event of a power failure, which we've seen quite a bit of, uh, throughout the district over the years. Uh, this project is part of our, uh, safety and security needs as part of the 2023 bond election, and the administration would recommend approval of the bid as presented. >> Any questions or discussion regarding the generator purchase? >> I'll make the motion to one, approve the generator projects as presented by Downs Electric for the amount of $492,000, and two, to delegate authority to and authorize the superintendent of schools or assistant superintendent of business services for the school district to sign, execute, and deliver such construction contracts, sign
021and approve any change orders, pay the contract price and other expenses related to the construction projects, and take all other action necessary to complete any requirements or obligations under the construction projects and contracts. >> I'll second. >> Okay, we have a motion by Mr. Madler and a second by Mr. Bailey to approve the recommendation for the purchase of the generators. Roll, please. >> Mr. Madler. >> Yes. >> Ms. Wood. >> Yes. >> Mr. Bailey. >> Yes. >> Ms. Witt. >> Yes. >> Ms. Butler. >> Abstain. >> We're good. Thank you. We're going to stay with Mr. Richards and move on to a discussion on the Trumbull Park roof project. >> Yes, we had the talk at the last meeting with the Trumbull Park roof, um, in need of, uh, going a little bit ahead of
022the other roofs that we'll be bringing back to you next spring to look at within the bond project. Um, Trumbull's having a little more trouble. Uh, we would didn't want to wait another year with that one on cuz we'd had some costly repairs, uh, to do. So, we received six bids for this one. Uh, Drey Roofing was our lowest bid for $186,000. Uh, this project is part of the renovation of Trumbull Park in the 2023 bond project as well. Uh the administration would recommend going ahead and approve that tonight um as presented. >> Any questions or further discussion? >> I will make the motion to one approve the Trumbull Park roof replacement project as presented by Dre Roofing for the amount of 186,000 and two to delegate authority to and authorize the superintendent of schools
023or assistant superintendent of business services for the school district to sign execute and deliver such construction contracts, sign and approve any change orders, pay the contract price and other expenses related to the construction projects, and take all other action necessary to complete any requirements or obligations under the construction projects and contracts. >> I'll second. >> Okay, we have a motion by Mr. Madler and a second by Mr. Bailey to accept a recommendation for the Trumbull Park roof project. Would you please call the roll? >> Ms. Wood. >> Yes. >> Mr. Bailey. >> Yes. >> Ms. Witt. >> Yes. >> Ms. Butler. >> Yes. >> Mr. Madler. >> Yes. >> Motion carried. >> Thank you. All right, we're going to move on now to section four discussion and information items and our first item item A
024this evening is our pulse pulse survey data and that will be shared with us by Dr. Christopher Villarreal. >> Good evening, Dr. V. >> Good evening, Board of Education and thank you so much for allowing me to share with you today some information about this year's um pulse surveys. So, this was our first year implementing the pulse survey model. So, in the update for the board today, I have three sections to the presentation. Uh first is just going over a reminder of what the model looks like and how we ended up there. Then in the second section, we'll look at the surveys themselves that were distributed this year and what the results look like. And then at the end, I'll talk through some considerations as we move into the 2026-2027 school year. So first, the
025survey strategy. We started conversations about changing our district survey strategy uh 2 years ago and in collaboration with the Board of Education, we identified several areas that we were hoping to prioritize in developing our new survey model. Uh the first was shorter, more frequent surveys to hopefully increase engagement and response rates. The second was strategic timing, so that way there was uh some opportunities for immediate action. The third was rotating questions, so that way we weren't asking the same thing over and over. Um prompt sharing of results and action plans, so people knew that we were listening to the feedback that they gave us. And then systematic tracking and reporting of actions taken. So really, um to summarize all of that, what we were looking to do was to make the surveys more frequent and
026more actionable. So the model we came up with was the PLCS Pulse Survey model. The vehicle for delivery was the Rickly Recap newsletter, which is sent bi-weekly. The surveys themselves were developed to be three to five questions. We were able to do this and still collect demographic information by preloading demographic information into the survey system, so that when people received their individual survey response link, it maintains anonymity, but still collects the demographic information that we need. Um so that way we can look at the results on the back end by uh different groupings. The schedule for this was a little bit ambitious, but we managed to pull it off. We sent out the survey in one Rickly Recap and then the survey was open for one week and in the following Rickly Recap, the week
027after that, we provided a summary of the results. So, it was a two-week cycle from survey distribution to getting a summary of those results. The questions themselves were aligned with our strategic planning goals. So, we had six goal areas in the strategic planner, we have six goal areas in the strategic plan, and at the time we were in the action team development phase, and so each action team had the opportunity to develop questions for one of the seven pulse surveys that we sent out. So, again, that's just a recap of what the model was that we were following this year and how it came to be. So, now looking at what was actually deployed this year, we had seven surveys, uh essentially one a month starting in October. And the first one was a strategic
028planning and overall district perception survey. Then, the six that followed were the six different areas of the strategic plan. You'll see in the table on the right-hand side the response rates from staff in that second-to-last column and the response rates from parents and guardians in the last column. Um staff response rates were relatively consistent across the board. Parent-guardian response rates as as anticipated and as we had previously discussed, uh fluctuated based on interest and relevancy of the topic that we were surveying on. So, those were the seven surveys that were administered. The as I mentioned before, the results were shared regularly, so every two weeks there was uh every four weeks there was a section in the Rickly Recap dedicated specifically to summarizing survey results. I don't expect you to be able to read that.
029It's just a mental refresher of what it looked like if you were scrolling quickly through the weekly recap. That's what it looked like in there. We also had a spread in the most recent issue of the greatness update magazine that came out at the end of May giving a high-level overview of what some of the standout feedback topics were in each of the six areas and if there was information available from those teams kind of what they are working toward moving forward in that strategic planning process. So we tried to make sure that we were getting this information out in a timely manner as we were collecting those results ourselves. And one of the things that we did was make sure that we still maintained some historical items from the surveys that we had given
030in the past. So this is four of those historical items from previous surveys and the results from the most recent pulse survey series. It's showing the number of parents or guardians that agreed or strongly agreed with each of the given statements. For the previous model, the number of respondents is in that survey item column right under the year. For 2026 because they were in different surveys themselves then each one had a different number of respondents so those are in the cell with the percent value. Um but you'll see and I'll show you this in a line graph as well. Um Overall, our results are positive and relatively stable. You'll see that with student accomplishment being recognized [clears throat] and celebrated where hovering right around that 80% mark across the five years, technically six years, presented
031here. Students learning at maximum potential right around the 70% mark across the six years. I'm going to jump one for just half a second. PLCS is overall grade of A hovering uh somewhere between that 85 and 90% mark over the 6 years. Where we noticed the largest discrepancy was in student discipline is maintained effectively uh with its highest value being in 2021 at 70% and then lowest value being in 2026 at 45%. This was one that we discussed with our administrators at our end-of-year retreat um and had some really good meaningful conversations about this. There are a couple of caveats to it. Um one being this was part of the mental health survey. So, when viewed through a mental health lens, that could impact how people respond when asked a question about student behavior. And
032two, this had the lowest response rate out of all of our parent guardian distributions for the year, um which is just again another consideration. So, for example, when we were looking at building level data, we couldn't really um put a lot of confidence in the value at the building level data because the number of respondents at the building level was too low um for validation. Uh so, we're hoping to find a new way to ask that item, not a new way, a better way to ask that item moving forward so that way we can get a more comparable response, but I think the challenge there is just that we weren't necessarily looking at apples to apples. Uh here's that same information in a line graph. So, you could see relatively consistent those three that I
033mentioned first and then student discipline saw a dip between 2024 and 2026, uh which we are currently working on both why that dip happened in the survey results and also what does that look like in our schools and how can we improve that. Uh the last piece of data that I want to share with you and then I'll pause before going into 26-27 um is taking a look then those same four items. This with this model, we distributed the same surveys to parents and guardians and to staff. So, staff responded to the same items that parents and guardians did. So, showing you those same four items uh and showing you how many the percentage of parents and guardians that agreed or strongly agreed with the statement and then the percentage of staff that agreed or
034strongly agreed with the statement. Um Seeing relatively consistent numbers there um with each of those items, you can kind of see we're in the ballpark on all of those. The biggest discrepancy is uh between student discipline being maintained effectively and even though a larger percentage, as far as response rate goes from staff on the student discipline question, still it was the second-to-lowest response rate that we had um out of the seven surveys from staff. So, I'll pause there before I move on to um some conversations about what this is going to look like in 26-27. Any questions that I can address for you now? >> Sure, I'll jump in. Appreciate you um sharing the trending data on the pri- uh previous slide was only parents/guardians, correct? >> Yes. >> Do we Do you have I
035assume you do. But, what does the trending data for our staff telling us? Is there any any any takeaways on that? >> So, these four items, this was the first year that we asked staff these four items. >> Okay. So, we don't have any questions on the staff side that we've asked consistently over the years. >> We have some items that we have asked off and on over the last 6 years, but there wasn't a single survey item that we asked on all six years. So, I didn't include any of that here, but we have some data points that we could look at over time for staff. >> All right. Thanks. I do think one thing that's noteworthy about the student discipline because it it it sticks out. I mean, it sticks out on the
036parent side and it sticks out on the staff side. Um and while it's certainly not good news, what gives me comfort is it provides some validation for what I think the board and administration consistently hears. Uh whether it's at a liaison lunch, whether it's at just a a conversation with our advisory groups, which we do on a very regular base basis, uh talking to parents on the street, at the grocery store, I I think we can probably all say with confidence we know that student discipline is an issue. Uh frankly, it's probably uh amplified since the pandemic, and I think this survey data just simply validates what I think we suspected to be true, but this is one more piece of information as we move forward with our decision-making with our strategic plan. So, really
037appreciate that perspective. >> All right, I'll continue on here and then I'll stop for questions again at the end. Um but, I have been working since we finished the last survey in May, I've been working on just evaluating the program, seeing where the successes were and where we can continue to improve. So, some of the strengths of the program, if you look at that list from the beginning of the slide deck presentation, we did achieve the majority of our design goals here. The surveys were shorter, they were strategically timed and aligned to goal areas. Uh the questions rotated every time, so there were no repeat questions over the course of the seven surveys, and we were able to maintain that 2-week turnaround from survey distribution to published results. Um each one was tied to a
038strategic plan area, and the results were sent to the leaders of that strategic planning team. The surveys were all sent to both staff and parents and guardians with the demographic avail- demographic data available on the back end for disaggregation by school department job, student population indicators, and obviously by respondent group. Um there were open-ended questions on every pulse survey to restore some qualitative signal, so I don't have any of that data in this presentation, but we do have all of that data collected, and it is mentioned in the summaries that were in the Rickly Recap. And overall, the seven pulse surveys generated 10,898 responses across the school year. So, that's a great number, but you saw the response rates um per survey, and they were lower than I would have preferred. So, that's a segue
039into gaps in the program. Our average response rate per survey, looking at combined results from parents, guardians, and staff, was 1,557. If you average the number of responses from the 2021 to 2024 surveys, we were at 4,409. So, that's a significantly lower number of responses collected this year. Um that number was trending down from '21 to 2024. So, that factors into it some, uh but we do want to work to improve that response rate. Uh and I mentioned this before, but with the lower response rate, it does limit reliability, particularly when we do disaggregate the data by building, because when the number of responses is so small on the building, it's not a truly representative sample for the families in that building. So, that presented a challenge because this data does get shared with building
040principals, so they can see what that impact uh has on their building. Um there wasn't any With this new model, there's no single instrument that captures a holistic picture of stakeholder sentiment across the district. Um, survey distribution was sometimes misaligned with the goal area teams, and this is a little bit in the weeds, but last year we were focused on the strategic plan action team work. And the surveys were incredibly well aligned until the action team work finished. And then the surveys that we developed with those action teams were still deployed, still distributed, still collected the results, and those results are shared with the implementation team that started work in the spring. Um, but the immediate actionability for those last few surveys, uh, wasn't what we had hoped for, but part of that again was
041a timing misalignment. Not that the work Not that the responses are not valuable because they are being used by the implementation teams as they continue their work this summer and into the fall. Um, but our hope was to be able to say, "We heard this and we're working on this." And we couldn't do that with that >> [clears throat] >> gap between the action team work and the implementation team work. So, uh, I have some ideas on how we can improve that moving forward. And then one of the pieces of feedback that we got from principals is in order to collect that demographic data without having to ask for it every time to keep the survey shorter, every respondent is given a unique link to respond to the survey. And so, previously principals could easily
042support participation in the survey by including the link to the survey in their newsletter or posting it on their Facebook page and saying, "Hey, we want to hear from you. Fill out this survey." So, that was a barrier for building leaders that wanted to support responses to the survey. And that's another thing that we'll work on. So, some of the things that I'm looking at as we move into the 2026-2027 school year, um one is to add a short annual survey as a baseline instrument looking at that overall sentiment. So, basically taking that um initial survey that we gave last October, looking at the strategic planning process and the overall grade for the district, and then pulling some of the historical items that uh we had in the pulse surveys that we want to continue
043to collect year over year. And issuing them all in one survey together of about 10 to 15 items. Uh we're having some conversations about when to distribute a survey like that, should we decide to go that route. Uh typically there's a case made for distributing that in September, there's a case made for January, and a case made for April or May. Uh so, we're having some conversations around that. Along with that, looking at the optimal frequency and topic distribution for the surveys. So, right now we had or last year we had seven pulse surveys. Uh the question is, is that the right number? One of the researched benefits of the model is that predictability is supposed to increase response rate and trust. And so, if seven isn't the right model, what does that look like
044as far as cadence goes and predictability? And then one of the things that we're also having conversations about is should the topics continue to be broad, the six broad areas of the strategic plan, or should they become more nuanced where uh they become more actionable as the implementation teams continue their work? And that ties into another exploration here in a minute. Um but working more closely with the strategic plan goal area teams in the survey design is something that we'll be doing this year um now that we're in the implementation phase. Uh developing strategies to help support the buildings in encouraging participation. And then this last one is the one that ties back to the previous slide, um but revisiting the survey audience design. So, we sent every pulse survey to every parent, guardian, and
045staff member in the district. And one of the things that we saw at the end of last school year is that when we sent a timely, relevant, high-interest topic survey to a targeted group, I'm talking about the middle school bussing survey, we had a response rate of 75%. And that response rate blows every other response rate out of the water. And I wouldn't anticipate seeing response rates that high, but I would like to explore the idea of working with the implementation teams to send out more targeted pulse surveys that will still be introduced in the Rickly Recap, so our community understands what we're collecting feedback on, and still be summarized in the Rickly Recap, so they know what we're hearing. But, one of the lowest response rates that we had this year was on the
046survey for Pathways in Planning. And the reason for that is Pathways in Planning is not at the forefront of the minds of elementary parents, guardians, and staff members. And so, if we separate that out and look at secondary response rate compared to elementary response rate, the secondary response rate was much higher. And statistically, that would look a lot better if we had targeted that specific audience in sending that survey. The challenge there is how does that affect then the predictability? Because if we say, "We want you to know and expect a survey every 4 weeks, oh, but you might not get this one." Is having that information in the Rickly Recap, where people at least are are in the loop about what's being sent out, enough, or does the audience need to stay the same
047every time? So, those are some of the things that we are continuing to work through this summer as we prepare to set up the model for the fall. Uh so, with that, any questions? >> I uh appreciate all the information. Um I appreciate you uh also looking at how to further improve it, you know, taking the learnings from the first year of the pulse surveys and saying, "Okay, what can we do differently to improve it?" Um I like the part that you you were talking about on the we need to make the information that we're getting, we need to do a better job of making it actionable and then sharing back, you know, what we're doing with this information, um you know, what plans we're putting into in place to potentially to address things that
048are popping up in the surveys. Cuz it's if you collect the data every survey, you keep collecting, and you keep asking people to fill it out, but they never get a sense of what is changing from their answers, right? Then, you know, they they over time will stop responding cuz they're like, "What's the point? Nothing's changing. I'm just giving my same answer." So, yeah, I appreciate your thoughts on on needing to come up with uh you know, making sure that we are we're driving action from these surveys. And with the number of pulse surveys and trying to break them down to the building level, it could be a lot of data continually coming in for people to try to come up with those action items or the learnings at those levels with the different demographic
049breakdowns. And so, yeah, is it too much is is the way we're doing it is it too much data right now to be able to do anything with? Does it kind of just get lost? Um and if you if you cut it back, then does it make it more actionable? Uh that'd be my thought, but yeah, making sure that we're we're sharing those learnings, you know, you put it in the weekly recap, the results. But then, even if if we're able to put if you had specific action items from it, great, you could put it in the email. But, even if you just put general potential action items or things that you're thinking through or for specific building, you know, it would just show those that are filling out those surveys like, "We're listening." One,
050but two, we're trying to address what is popping up in these surveys when we see areas of concern. And, so that's important. And, hopefully, what we put in place next year uh allows us to uh better handle that side of the survey. So, appreciate it. >> Yeah. And, one of the things to note with that is that was the intention, you know? And, so at the beginning of the year, when the action teams were meeting, we were able to do that with some. So, we were able to do that with the first survey, um which asked about people's levels of awareness about the strategic planning process. And, we were able to take the data that we got from that and increase the volume and type of information that we were sharing about the strategic planning
051process. Um the one of the ones that was shortly after that was the um engagement and access survey, where families shared with us that they didn't have information about clubs available at the elementary schools. So, we worked with the elementary principals and secretaries to add a club page to every elementary website. And, we noted that in the Weekly Recap, so that people knew they could go find that information there. So, when the action teams were meeting, we were able to do that. Um then, it was just part of the strategic planning process. That transition between action and implementation um is where we lost a little bit of that momentum. And, then I do feel confident that we'll be able to get it back moving into next year. >> I just want to start by saying,
052you know, I appreciate in such a quick way you did everything that the Board of Education asked you to do. You put out these surveys, you know, shorter, quicker, everything we requested of you. So, thank you for taking that action and and doing such a great job with that. Like Marcus said, I also really appreciate the thoughtfulness that you're putting into improving it. I think your efforts to collaborate and continue to collaborate with the strategic planning teams again will give you, you know, the opportunity to have more actionable items. But, I think you're asking the right questions. I think that you know, and I look forward to seeing what you guys come up with. But, again, I think you've done a fine job of doing what we ask and and the return rates, I think
053too, some of that people have to get used to it and that it's something new and it's something we haven't done before and as they become more accustomed and look and look for it, you know, to come, you know, that is a natural increase we might see. Any other questions or comments? >> just thought on the the return rates, right? Like even potentially depending on what what the format is next year and directly recap before we do start the poll surveys, right? Do examples like you just shared of like the learnings we got and the things that changed from the responses on these poll surveys. So, that again, hopefully people then recognize, okay, the voice here will be heard and could create action. So, let's let's fill that out. >> Okay, we'll keep you at
054the podium. As as we move on to item B, the police Papillion Police Department LEO site integration. If you want to share some information with the board regarding that, please. >> Yeah, absolutely. So, um we work very closely with our law enforcement partners at Papillion Police Department and one of the things that they brought to Dr. Rick Lee this winter was a new system that they are using to integrate camera systems with other local agencies where they would be able to pull live camera feeds from local agencies in the event of an emergency. And they reached out to Dr. Rickly to see if it would be something that they would be able to do with us and tap into our camera feeds in the event of emergencies. And so from there, Dr. Rickly asked uh
055me, Missy Stahli, so she and I work very closely on the incident management team here in our district, and Matt Moore, our director of technology, to work with Papillion Police Department and Leosight is the vendor that Papillion Police Department chose to work with for this integration to find out if it would even be possible for us to make this integration happen, uh and then what would what would that partnership look like? And so uh we took quite a bit of time this spring collaborating with Leosight, collaborating with Papillion Police Department, uh asking a lot of questions, and both groups were really great at answering those questions for us. And so once we got to a space where we felt like it was in the realm of possibility for us to do this integration, that's when
056we started looking at developing an agreement with the City of Papillion and looking at our board policies to make sure that it was uh permissible within those. And so the City of Papillion uh put together a memorandum of understanding that would be an addendum to our existing one that we have with them for our SRO program. And internally we looked at all of our policies and identified um one policy, policy 5706, that would need to be amended in order for this to all work. Uh and so that MOU and that policy update is what I have for you to review today. Um both of those were submitted to KSB, our legal partners, for review, and those have come back from them after that review as well. So, everything is in line with their expectations and
057with privacy law. Um so, just a couple of quick highlights for the MOU itself. The MOU is asking for access in emergencies only. So, emergencies would be things like active threats or weapons in the school or a fire emergency, not for routine monitoring. Um our district would continue to own and control all of our camera feed and all of the footage that our camera feeds produce. Uh and we would be able to revoke that permission that we grant to them immediately should we need to for some reason. Um all access to the camera systems by Papillion Police Department would have to be maintained in a log, which we would also have access to. Um It again, it does uh comply with FERPA laws. That was part of the review that our legal team did. Um
058And even if this is approved, there's still some final nuanced pieces between Leo site and our technology team where they would have to make sure the integration uh would work without putting too much of a burden on our system. So, that would have to be confirmed before we would even uh enter into this entirely and either side can exit the MOU uh with 90-day notice. So, that's essentially what the MOU says at a high level and then uh for policy 5706, um we added policy language which allows the board to authorize the superintendent to enter into a written agreement with law enforcement for limited emergency camera access and then we added section E to the procedure section um requiring any such agreement to be board approved, reviewed by legal counsel, and address us uh several
059different items. So, that is what we're here for today is for you guys to take a look at the MOU and at that policy. Uh one small note, the reason that policy is not with the other policies in the 5000 series is because if for some reason the board decided not to approve the MOU, uh then we wouldn't need to change policy 5706. >> Questions do we have? >> I Uh is there a cost associated with the integration of our cameras into their system? >> So, from the PLCS side there are no direct costs. Uh the city of Papillion pays a fee for their vendor services that they are they are paying Leosight for vendor services, um but direct costs to the district there are none. >> Do you know if any other metro area
060schools are doing something similar with their local police departments? >> I know that the short answer to that question is yes, but I don't have all of the details. >> I do know that Omaha, the city of Omaha, has a similar program where companies, and I don't know if the schools are hooked up into it, but a lot of companies integrate into their system. >> I appreciate um I read through the MOU earlier today and appreciate all the specifics that you that was were put into here cuz obviously there's always going to be a lot of concern about privacy and and you mentioned that a couple different times, especially when dealing with children. Um and parents of course will have that, you know, have that fear of somebody being watching their kids or, you know,
061everything else. So, I do appreciate everything that that was put in here to be very specific about when it would be used by the police department and how it would be used. So, I do appreciate all the work you put in for that. >> Uh couple questions on my side. One, yeah, it's so the Papillion Police Department, but it's for all PLCS buildings, so even those not in the Papillion uh like jurisdiction. >> Uh that would be an integration question. I don't know if we would be able to restrict their camera access to certain cameras or if it's an all cameras, so we can look at that more. >> Okay. Yeah, cuz it said the top of it says shall apply to all PLC building, but I wonder why we would need to do that
062if it's just the city of Papillion, you know, why they would want, you know, Portal Elementary access. They don't have any >> question. It's one for us to look into if there was um a serious crisis, um particularly if it involved um you know, use of firearms, violence, it's not at all an uncommon to see multiple police jurisdictions respond. So, all of a sudden, if there was a shooting, heaven forbid, at Papillion La Vista High School, you're probably going to see a swarm of law enforcement, not just from La Vista, but Papillion, Sarpy County, Omaha, Bellevue, just because that's the way law enforcement operates. So, I think in the event of emergency, which this service is really meant to address, the line the jurisdictional lines get probably pretty blurry anyway in a hurry by design,
063but I I it's a great question, Mr. Maddern, and we'll check into kind of the formalities of if it happened in Bellevue versus La Vista versus Papillion. >> Yeah, cuz then it'd be it do we want if this is something we want to do, do we want it with the city of La Vista, the city of Bellevue, and Sarpy County if if instead of just one uh of the jurisdictions. Other other question is on six for the authorized use users and accountability. It's access to the camera feeds shall be logged to the extent that, you know, it's technologically feasible. I think it's is it feasible? I think it'd be important if we put this out there to be able to log it, cuz Cuz be the only way from what I've read in here for
064us to know if they have accessed our cameras. And I think it would just be good on our side to know how is it getting used. So, do we have the ability to see when they would use it? >> Yes, so the the reason that is written the way that it is is based off of um the vendor, right? Because capabilities from different vendors will be different. We do know that with Leidos site, we would have a log of access with time, date, what cameras were accessed, and what user accessed them. >> Okay, perfect. Uh and then I think last question for me, is this just for is it just for live feeds or is it at any time they can go and see any historical >> It's just for live feed. >> Okay. Okay.
065Thanks. >> Okay, thank you, Christopher. >> Thank you, Dr. Bean. >> Next item, item C, is the review of policy 6000 series. Dr. Siri. >> Yes, good evening. So, the sixth grade the sixth grade the 6000 policies, which are our teaching and learning policies, are up for review. And um I will share with you and have sent an email to give you access to our working drive so that you can make suggestions and comments um for recommended changes for those policies. Thank you. >> And now item D, review policies 5000s, and Dr. Settles. >> Yep, thank you so much. I'll invite Missy Stahli back up um to propose the 5000s to you. Um the 5000s, as you know, are um very important piece of the board policies. Uh the timing on these is actually pretty
066good because several of these items have come through the legislature for um updates and it happened to be just last week that our attorneys released the updates for their school districts. So, that worked out very well. Um you'll see some of those other updates that aren't so timely come back up to you in July that we do still need to address from this most recent legislative session, but as far as the 5000s, um Missy and several others have spent some time um all of us kind of going through these, so we've got some things to propose to you tonight. >> Well, thank you. So, the first one is 5301, which is student conduct, vandalism, and disruption. Um the change here is just updated language consistent with Nebraska state statute that was changed this session. Um
067they defined parent and added an educational decision maker as a definition. And then, um we also referenced principal including building principals, the principal's designee, or other appropriate school district administrators. Elementary principals out of the building, there's a designee. We have assistant principals at our secondary buildings. So, that one is 5301. Any questions on that one? Okay. The next one is 5610, which is emergency response to life-threatening asthma or anaphylaxis. This was a new policy last year required by statute. And then, there's changes this year um required by statute. Um it's just updating language consistent with uh that statute and then DHHS recommendations. And those are protocols Um So, in that first paragraph, the protocol addresses incidents of anaphylactics and goes into details. And then it specifically states students with Section 504 plans and IEPs and
068that um how we're addressing those and that school employ- employees will comply. And then the next paragraph, it um strikes language that used to say physicians licensed to practice medicine and changed it to prescribing healthcare practitioners. And then that changes again that it's a medical professional instead of medical person. And they included qualified school nurse, so we don't have to find a medical provider in the community um to come train our staff on administration. Um our school nurses can do that now. Any questions on that one? >> Just as a reminder the board as you're leafing through the packet, you'll see other green sections that uh Dr. Settles and Ms. Stahley walked us through. They are procedural in nature uh which we always discuss with the board, but as a matter of practice, we only
069ask the board to approve policy changes, not procedural updates or amendments. So, as you're going through there, you'll see lots of other green that Missy didn't highlight, but they are procedural in nature. >> Thank you very much. >> You're welcome. >> Thanks, Missy. >> Okay, at this time seeing no public comment, uh we will move to the future board calendar. And our next meeting will be held on July 13th at 6:00 here at Central Office. At this time, we will adjourn our May-June 22nd meeting at 6:57.