001good evening we're going to call our budget working session to order Miss Meer will you take the role Miss bu here miss Campbell here miss Hastings not here miss Higgins here Mr Richards here uh Miss Sadowski here miss Walsh here and I am here is six we have a for great thank you and it looks like Miss Desmond is ready to make the present we are discussing revenues this evening no no I'm just here in case you revenues and transfers I transfer okay good yep all right so um this is and print outs are coming for you but um here there's three slides here for local revenue and in your budget book which I meant to put the page number sorry um this is also in there and what those amounts are but you can
002see just on this page we have a couple things that are increasing one is um the first one the current Appropriations is the increase in local taxes and the amount being raised that's the first item so that's 3.7 million Revenue in Le of taxes is a pilot a pilot is called payment in Le of taxes and that we're expecting an additional 7650 um for the tuition that tuition is Project search um and we're anticipating 10 students two will be conquered um two of which are adults um and that tuition is 20 25 26,000 and then um [Music] the let see what else do we have there the regular day tuition is the preschool tuition staying the same the summer enrichment for for tuition that is the crtc program so I think it was asked about
003what was being affected by the shutdown of the middle the high school this summer um we will not be running that enrichment program for crtc because the school will be closed for the HVAC upgrade so that's why there's no revenue for that program okay and then um the tuition from leas in the state sorry um that is is um the Deerfield special ed tuition and then the uh next one in the regular de day tuition that is the Deerfield tuition accounting for the reduction in the number of students that we're anticipating as well as an independent a parent who's paying independently to send their child to the high school okay so that's combined tuition in there if I go to the next slide you have the um vocational tuition so that's the money that we
004send to the schools if you remember the presentation um what was it at the uh last meeting or the meeting before the break whatever the meeting was before the break where you had the crtc principal come in and explain it's a 7525 split but they're only paying 56 of the 75 so that downshifts and we build a local and I think we build the local about 1.2 some million um so that's where that money goes into and then you have the um the differential um which is money that we uh charge the sending schools and then you have student bus fees um we have none budgeted to charge the bus fees um and then other Charter a lot of that is related to PTO and grants on what we charge uh for the the buses
005and we do charge the entitlement grants or any of the grants for the use of the buses interest on investment we've upped that about 40,000 is that ran higher this year and we're anticipating with a um High your Investments about 24 million in the um Expendable trust funds as well as cash on hand our biggest payrolls are the year-end payroll um and then the the startup payroll so but if the the June 30 is the big one because you you do the balloon checks and pay out contracts so that's where the cash flow but other than that we're okay and then um gate receipts for uh admissions into athletic events um and then the activity fees that they charge for um enrolling in sports the various Sports programs both at the middle school and the
006high school and then just historically we show what we're raising in local taxes for the last 6 years not including current just to give you that historical perspective um next group of um local revenues is um rentals of the facilities we're going to anticipate that down about 35,000 um a p card rebate is what we get for when we chart we use um credit card and we get a rebate for that so that is that's going down over the years because the utility companies now charge a fee to use the cred so we have if they charge a fee we don't use the credit card so um we'll see how things go with that and then um other that's that's a summary of all the local there's nothing else here now move on to the
007state so you have um the Equitable education grant which is a calculation done by the state based on our uh numbers from last year and we're anticipating about a $669,000 um reduction in Equitable aid for the State education tax which is the second component of the education you have the local education tax which was in that current Appropriations line and then you have the State education tax then anticipates that that's going to raise $ 37,74512 812 it doesn't give be a percentage doesn't give be a rate that just tells you that's the amount you need to raise um the other unrestricted Aid is money from the EFA phase out um so I think they anticipate 50% of for FY 26 and 25% for FY 25 um School building Aid that's going down a little bit
008um because as our our our deck declines that goes down and that that is made up of the elementary consolidation and the HVAC C done it runlet in 20 2008 2009 and then you have the voke tuition which is the state's portion of that a of that uh tuition special education Aid and we have a slide on that next and that's just a guess on what we anticipate getting from the state for Aid we expect $55,000 more and then they vote um differential for um from the state for the portion and then if we go into the historical from the state um specific State items the State education tax you could see in 1920 we're told to raise 7.7 million as you go across that's been going down state adequacy in 1920 14.4 is now
00918.4 but it pretty much hovered around that 14 Mid 14s jumped to 164 in 2324 20.9 million and now down to 18.4 million and then special education Aid which used to be called catastrophic Aid you can see that that has ranged from 191 all the way up to 819 and then other Charter um which is that unrestricted Aid has ranged from 70 17 to 589 ,000 and now if you go to the next slide this shows you what we were entitled to get for special education Aid and what we ultimately received so you could see in 1920 we were to receive 298,000 currently in the governor's budget or like kind of like keeping that in the back of your mind because she said publicly she was going to double special education spending right not through
010adequacy but as sort of like catastrophic Aid so I don't know if that's something that you have sort of like hopefully calculated in or if there's any way to calculate what that could potentially be what do you think John I see you jumping up a bit for that one well that's a great topic um I think that there's nothing concrete yet I've been watching I know I've been watching it and saying okay what does that mean how do we apply for that will it be a redistribution of funds not distributed because we only got 66.4% would it mean that we should get more from last year's submission of almost $840,000 uh for and and um so I don't know so right now it's hard to say what the Avenue will be to to procure the
011funds we're um kind of kind of U made sure that we are being um very accurate about our monthly submissions right now and I kind of since I saw that saying like we have to be and have spoken to all our building leaders to saying making sure that we're getting all of our logs and all the things that we need for that to watch it so we're prepared to bill when it comes down to whatever that is so we're we're collecting right now is what I'd say in anticipation but to give Jack Jack and I talked about this and to give him a number of what we think we just don't know right now that's legit yeah but hb2 was published today by the way okay was it yep Miss hings did you have a
012question not yet okay so you'll see my important note in the transfers and that's where we'll highlight a little bit more about on the State education a and if you don't have it that's fine but can you give us a breakdown of the Aid by category base aidl sure yeah you can do that for Wednesday is that all right yeah that'd be great and if we can have that projected for next year compared to this year that would be helpful okay yeah you just used the Boi okay um uh on the federal side I'm going to go back and highlight this because this is a big component as you could see you get as little as 37% of your entitlement all the way up to 98% of your entitlement and for this past year you
013got 68.7 n% of that entitlement um so we have in here um 650,000 which we think is a good Middle Road we'll see what the governor's budget does but all I say is October so um I'll move on to now the federal so uh the the the first line is money that we get from the um build America bonds which was for the runet HVAC that was the um Federal stimulus to to pay 0% interest on on the project and you would get rebated the interest that hasn't really come to fruition usually that's R been running between 60 and 68% of what it would have been we never did get 100% throughout the whole life of it but that will end you won't see that in by 2028 that's gone because nfy 27 which will
014be your next year budget um that the last payment on the HVAC run L will be made so that'll be you won't see that after that year the 2009 8ac y yep okay and then um nothing from Medicare Part D the Medicaid distribution that's the what we submit our claims through uh we anticipate oop sorry potentially 150,000 more than what we have budgeted this year we'll see where that comes in and then um obviously the e- rate as well um just the small reduction but that's the federal government the only thing they used to pay for landlines and I think cell phones and internet now it's just internet that's it that's all they pay for so that's e- rate what they call category one then there's category two and category two is infastructure and that
015comes around every five years so based on your original schedule we had thought about for the new runlet but we might skip off that window depending on what happens to help with that infrastructure money can you John can you just talk a little bit about what we get Medicaid for schools for I just think given the federal discussion about cuts to Medicaid it's important to understand what this money comes for and what it's used for so yes so any um any anything that comes to us from um basically our speech therapists occupational therapists School counseling um our educational assistance which under a medicator called rehabilitative assistance because it's a medical um law and field things like that so any one of those providers specialized Transportation based on a medical need anything that has to do
016with a medical need that uh with a child with a disability um that needs to be um you know supplemented throughout the day we're able to bill for those so we collect logs on all of our services any of our speech services OT Services uh Physical Therapy Counseling Services nursing Services we collect logs and all of those and we submit them back um through a vendor which is called relay now we have a new vendor this year um to um you know Department of Human Services and through Medicaid to get a reimbursement for our for our um students it's a percentage that percentage varies so I'm not going to quote a percentage because it will change the minute I quote it um so I think that but that basically that all of our providers throughout
017the day log and track their services for all of our students and then we were able to take that put it into a system build for it and then we receive checks to the district um periodically throughout the year so and and it varies you know it varies the amount um it's as good as our billing is as good as our our our um transportation logs are all of our logs have to be very accurate which our team does a nice job with so we're able to do thank thank you okay okay transfers so these are transfers in and out of your trust funds so in this budget um we propose transfers into the trust and transfers out of the trust so there's the name of each of the trusts the projected balance if we
018use the ones that are projected for this year and then the transfers in is what you we're expected to put in and the transfers out is what we expect to take out net result of what the balance would be potentially June 30th 2026 so going back to Sarah's comment you see my important note this transfers out are one-time revenues to the general fund the state provi provides additional funding we recommend that the Board review these transfers and make adjustments if necessary so if cuz that 2. 45 million is one shot money we're bringing in I mean it's some of you have been around for the risk budgets that we take and then it winds up working out because the B annual budget works out we get a little money you put that away you lower
019the tax rate yeah everything just kind of works through and we we come in you know we slide in but if it doesn't this snow pile gets a lot bigger next year worri okay so that's where the risk is in this budget okay any questions I know this was a marathon meeting for 30 minutes you may have already answered this and I apologize um for being a little bit late um would it be possible for Wednesday night's meeting to have a list of ads to the budget and a list of cuts to the budget beside one another with dollar amounts for both roughly is this is this the Staffing one that we produced or mean any any place in the budget where you have asked for new something that wasn't currently in the budget and
020any place where you've made a cut to the budget okay I'd like to see them side by side with money amounts okay y shoot that'll be helpful anyone else I like the way you think okay so I'll go go into the work session schedule and then move on cuz this is in preparation for Wednesday so work session schedule you've done the four work sessions now March 5th is the big one the first big one of of a couple where you need to post a budget in order to meet this time frame obviously if that moves under your Charter you need to have a 10day notice so that moves oops everything else has to move including when you finalize your bud so as of right now we anticipate that you'll vote on the fifth okay we're
021we're hoping for the post the budget for the public hearings for the fifth and to remember that that's not a final budget that's just a discussion budget it's a drafty draft as they so um on the fifth we have the SRO presentation you'll have that first and then as a follow-up to questions you wanted the uniform replacement plan which we have impact from on debt service from Memorial field that'll be a couple different options because it depends on what you fund you just do the plan do you do the phase one you do all of it so you'll have a couple options there then there was an asked about Staffing listing by function so we there was the December 2024 report that lists everything we just want to see if that's good enough or you
022want something else produced because that has that book has everything by building by function everything that they do so um the revenue for adequacy was asked about that but we're going to do all of them Wednesday night but that's what we get per student under adequacy under sped $2,184 and 84 C and then Athletics you're asking about trainer versus the contracted service and then you're asking about a flat scenario of a budget so we'll show you what that would mean um and again with the the caveats of you have contractual obligations that you have to meet so we have that and your debt service if I put everything back to being even what would that number be so you have an idea and we also have another couple couple little things to say if you
023had boards have not made progress on some things it'll be an eye opening on the health insurance so very big huge big number um and then any other that you have which we heard tonight was the adequacy base and a side by side of the cuts and ANS and and that's yes I only putot side by side here so I got to thank you thank you okay anything else that feels like a lot already okay and then everything is posted including this presentation and then conquer TV will get things posted out your information and I think that's it okay with seven minutes to spare um okay I will take a motion to adour the work budget work session so moved moved by Miss p is there a second second second by Miss Robinson all in
024favor any opposed any exstension motion passes we will reather in 7 minutes for the monthly board meeting fantastic I think everyone's here yeah