00125. If everyone could join me for the pledge of >> allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [clears throat] >> Okay, we are on to the minutes for October 1st. I see something under >> immediate business. >> Yeah. It says music allows children to be unique and make. >> Um Okay. So I Can you go back and fill in the word? >> Yes. >> Okay. >> Um I will make a motion to approve the October 1 minutes with the caveat that Trish will go in and add whatever word she intended to add. I'll >> second it. >> Okay. Any discussion? All right. All in favor? >> I October 15. I
002will make a motion to approve the October 15th minutes. >> Okay. Any discussion? Okay. All in favor of approving the October 15th minutes. I >> I want to stay. >> I wasn't here either, so we'll have to do it again later. You guys can still You can still vote if you weren't here. If you're comfortable, you don't have to. It's up to you guys. You can always table. >> What would you What would you like? >> I feel okay doing it. Just wanted that. I >> That's fine. Um, so you say [clears throat] I >> I >> Okay. 301. Okay. All righty. We are then moving on to public comments. [snorts] >> [clears throat] >> Greg Whitmore, North Road. So, I was wondering if it's possible um to have an area of the school where
003for let's say 30 45 minutes after school each day. um if students who their parents can't get there in time to pick them up or uh you know traditionally it's a difficult time is there a place they can sit and wait for parents? So, you know, in my mind envision like could they sit, you know, in the gym on the bleachers, um have a teacher that we give a small stipen to if they're willing to do it, just sit there and watch them, you know, just give parents that extra buffer time and uh it doesn't have to be a lot of times. Like I know myself personally, sometimes I have an extremely difficult time getting there quick. It seems like over the years pickup time has kind of moved back and back and back to
004the point where I'm barely showing up. And I know other parents are have trouble getting there in time, too. So, like in the past, there's been times where my daughter could like wait at the office, but it's a tiny little space and only a couple kids can fit in there. And I think if parents knew that this was an option, would more people be, you know, willing to take advantage of that? you know, it's it's it's just a small simple thing. Or, you know, if it wasn't in the gym on the bleachers, could it just be in like a first floor classroom where parents could come in, say, "Hey, I'm here for my kid." If they have to contact the school and say, "Hey, you know, I'm I'm going to be late. Can they can
005they wait for me?" type thing. So, just another option to make things easier for parents. Um, what else? Uh, kind of along the same lines, a very small simple thing. I suggested this in the past. I know that Gaga Ball is very popular among the kids at recess and I get the daily reports about the, you know, who played what and it sounds like the desire to play um is uh limited by the fact that there's only one Gaga ball pit. So, could we put in another one just so that more kids have the opportunity to get out there and play it during recess? And uh one more thing, I'm always surprised that DCS spends money on curriculum. So I myself, I'm a teacher. I teach six different classes and I design the curriculum for
006all of them. We don't pay any money for my curriculum and I I mean I can't imagine purchasing curriculum. I would think that curriculum should play to the teachers strengths while meeting state standards. Okay. And I feel that if we have a properly trained and certified teacher, we should trust them and want them to create their own curriculum and not have to spend money purchasing some canned material that's not necessarily streamlined for the needs of our students at DCS. Thank you. >> Thanks so much. Other public comments? Okay. Um, board discussion regarding public comments. >> Anything we want to quickly resolve or anything you want to add to a future agenda? >> I just have a question. What is ball? >> Oh, >> I don't know. Really fun game. >> It's a ball. It's fine.
007It was donated to donated to the school. I think it was an eighth grade class together. >> So that's a possibility that another magnet might want to do a second one. Is that or was that just the eighth grade class raised? >> Um it was essentially after a kid's graduated the parents donated. >> We can put on the future agenda about the room for parents. I see all kinds of issues from my teacher hat. >> Yeah. >> Days with that. >> I'm also not sure that I mean we don't I don't think the board sets dismissal time. Um I think that's more of a question of you guys >> but I wrote them down so we can talk about usually we ask uh admin on Fridays >> so talk about some of the stuff. >>
008Cool. All right. Sounds good. Agenda review. We are going to change the agenda around quite a bit just because it's a very long agenda and I anticipate a very long meeting. Um so for immediate business we're going to have the PA presentation. Then we're going to have uh stage road as item B. Then we're going to have facilities report as letter C. And then the budget presentation will be D. Um, board goals E, superintendent goals F, um, delegate [snorts] review G. We may move some of those depending on what time we're done. Um, with the budget, and then we may move boards or or policies, but we'll see how the evening goes. Uh, we do need a non-public session, so Okay, don't get too excited when we're close to wrapping. >> Um, review of correspondence.
009I think there was only one email. It was from Kevin Burbell regarding uh comment >> about curriculum and >> curriculum the art and music programs. [snorts] It was a Facebook comment that he forwarded to us. >> I don't think the music program was just art. >> They mentioned drumming. >> Oh. Oh, drumming. Okay. Um I I am planning on just writing response. This will be for me just from all the things I know that the school does being on the curriculum review committee and all the different testing that we do because we do way more than just SAS testing. >> So, I'm planning on getting back to him and I did see him last night and told him I would be responding but I just haven't had a chance. >> Sure. >> Um the one
010thing I had something about like the art program because it said that it's just free choice. Yes. And that's unless it has changed since I have retired and I don't believe it has. Um they are taught different mediums. They are taught about different authors, you know, artists, sorry. Um they are taught techniques. Yes, they have a choice if they want to do that technique or not or if they want to pick one that they like. But I do know that the art teachers keep track of what medium the students are using. And there does come a point in the year where you really need to not use marker. You need to try something. So it just wanted it out there that it's not just free choice. There is there is a lot of teaching going
011on >> and our curriculums are available if people want to review the curriculum. >> I agree with everything Nancy said. I was wondering though if it would be worthwhile to have the art teachers come and do a presentation like music teachers did. >> Their curriculum was reviewed. I don't last year. I just remember them coming recently, but >> but that was over the Well, yeah. >> I mean, we could certainly >> I mean, it was kind of more geared toward the curriculum and not so much how they run the classroom. That's But yeah, we don't have to. I just thought I thought it was very helpful to hear the music program and I thought it might >> Yeah, if they're interested >> to have them >> or if anyone wants to come present to us,
012we're always happy to have presentations. >> Okay. Um nothing for consent agenda. Okay. So we are on to immediate business. We have the PA presentation if you would like if you would like to come up and join us. If you would love to I mean I don't know. You don't have to know that strongly about [laughter] [cough] [clears throat] close. Sorry. Do you want to do a brief intro? >> Sure. So um Mr. Hamilton is the headmaster over at Pemrook Academy and where we've had uh presentations from Conquered High and Co. Brown before uh but we haven't necessarily had PA felt it was a good opportunity um with Mr. Hamilton being new for him to come in and give a little blurb about Penrook Academy. Uh we'll likely have some students come at some point
013as well as well as representatives from conquered and co-brown as well. So, we'll continue with that path as at the same time, but adding in Pepper Academy as that choice and making sure that they're represented as well. It's important. >> Thank you for joining. You're up. >> Yeah, thank you for the opportunity. Um, I know you have a busy agenda tonight, so I'll I'll try to keep it brief. I'll move over here to the camera so I'm not talking. [laughter] >> Um, so, uh, this presentation was shared at the ARA meeting. uh a couple weeks ago. Uh so that's why your date is October 22nd and uh I reached out to Jess about the opportunity to speak with you tonight mainly because you know several components of the presentation came as an inspiration from talking
014with Deerfield students when they visited in mid-occtober. So the title of this a land of an opportunity um came from a panel discussion we had with your students where uh we asked our students and staff members who were present that day uh to introduce themselves and talk about the hats the roles that they play as a teacher or student you know what clubs activities programs like that are you involved with and about twothirds of the way through the presentation one of our students stood up and introduced himself and described temper academy as the land of opportunity and he went on to talk about the classes that he he was involved with the clubs that he was involved with. Um, and just that, you know, he and, uh, his classmates really had the opportunity to kind
015of chart, you know, their pathway through through high school. So, it seemed like a fitting way to describe what PERO Academy has to offer. So, u, we have three goals at Pebbrook Academy. Um, and, um, I think, you know, coming into PA being relatively new, both the school goals and the vision of the graduate, they're very visible and very well known. Um and you know when we think about you know what a Peendrick Academy um graduate should look like we think about somebody who works hard who is respectful and um is a Spartan and one thing I've shared with people you know I think it's uh it's challenging you know for students for adults to transition you maybe from a you know small school like Deerfield I'm come I'm from Pittsfield I spent 20 years
016there as a as a teacher and administrator to to move into a bigger school you know something that's maybe two three two to three times the size of where you're coming from. Um, but what I would say about my first four months in Penrook is that everybody has been warm, welcoming, supportive, helpful. Um, and I see that not just to me because I'm the new headmaster, but I see that in the way that we treat new students, and coming ninth graders, uh, the way that we've treated new staff [clears throat] members, there seems to be a really um, strong camaraderie among our teachers and among our students. you know, some of the feedback that our upper classmen give to incoming freshmen is, uh, while it might be intimidating, rest assured, you know, anybody is willing
017to help and lend a helping hand to steer you in the right direction. And from everything I've seen in the hallways and classes and lunch is is that's very true. Um so I mentioned before like the goals at PA are very visible but another uh piece that's really stood out to me is um these sort of knowledge skills and dispositions you know uh we refer to them as 21st century learning skills or soft skills um uh but NEAS uh the regional agency that um accredits uh Penrook Academy and most other mainland schools um requires schools to have a vision of the graduate and um Having served as a visiting team member to several other um schools across New England, this is typically an area that schools fall a little short. You know, maybe it's not
018visible, maybe it's not known, it might not be something that, you know, students give feedback on with with consistency. But what I've noticed at Penrook Academy is that it really does hit on all three of those things. It's visible. people know um what these uh four beliefs are and students get feedback at proxy reports and um at the end of semester from their teachers in each one of their courses. Um so this is really kind of [clears throat] woven into the fabric of of who we are. Um and this is generally these are the types of skills that aren't necessarily measured within your curriculum. Um these are some of the skills that uh that go beyond that and they're necessary for success beyond high school. I think PA does a great job of articulating those
019and giving students feedback in these areas. So, I wanted to talk a little bit about the academic programs that are available to um students at Penrook Academy. And one of the best ways to do that is to just kind of highlight the free diploma options that are available to students. Um so there's the standard Peendrick Academy diploma uh with 120 credits in designated curriculum areas by the state of New Hampshire. Um but there are two additional ways for students to um graduate with distinction. Um one is to earn 10 credits in world language. So we offer Spanish and French um at Penrook Academy. And uh the other piece of that honors with distinction diploma is that they have a 3.4 um or higher GPA. The other diploma option is honors distinction uh which requires students
020have a 3.6 six or higher GPA, but they also have to earn 40 credits in honors level AP or dual enrollment eligible courses. And these next couple of slides articulate what types of honors courses, what types of AP courses that we offer. And then I'll take a moment just to talk about, you know, other more career oriented programs um that are available to students as well. So um there are four high honors options available to students at Penrook Academy. Um when we say um college credit bearing or dual enrollment, it means um students can enroll in a class in high school through the um Southern New Hampshire dual enrollment program or the running start enrollment running start program available through the community college system in New Hampshire. So, they're taking a high school class uh
021with a teacher that has a master's degree in the um in the in the designated area and they're earning both high school credit and college credit for taking those uh those select courses. [clears throat] So, those credits are available through Southern New Hampshire and um the community college system New Hampshire. And then for courses that we don't necessarily offer within our curriculum, students have um opportunities to take classes to eart, which is also connected to community colleges in New Hampshire where there is just a wide variety of courses for them to select. [clears throat] And then there are advanced placement courses um that have been vetted uh by uh college professors u nationally. And if students take these courses and earn a three or better on the AP exam, that's another way for them to
022earn college credit. One thing that really stood out in looking at our scores from the 2425 school year is that um we had about 56 test takers of AP exams last year and 95% of those test takers earned a three or better on their AP assessment. And that's a major leap in comparison to the previous two years at Pepperth Academy uh where those percentages were closer to about 52 56%. Um so some really you know high achieving students and some impressive work by their teachers as well. To give you a sense of which classes are available to students in that dual enrollment capacity. Um in English we offer creative writing, film studies and college composition. And in science we offer botney, diversity of life, ecology and human biology. Uh most of which Mr. Whitmore teaches
023at Academy. Um those uh are [clears throat] some of these classes that are also offered at the AP level. I will highlight those on the next slide. So um our AP options um extend beyond English and science and also include um social studies classes as well. Um the crossover here between dual enrollment and AP is our advanced placement environmental science class and our advanced placement US history class as well as advanced placement biology. So that gives you a sense of like what are those high honors options. Um but if a high honors options or route is not necessarily the pathway that um is for your student then there are other opportunities that are available as well. Um conquered we have a partnership with conquered regional technical center um at conquered high uh which is generally
024available to students at the start of their junior year. There are some three-year programs that are available to students at the beginning of their sophomore year. Those are a little bit more selective than those that start their their junior year. Um, and this is just a a flavor of what is available there. I believe there are up to 15 or 16 different programs that CRTC offers now. Um, but they range from automotive technology to construction to fire science to health science and technology. Uh we have about we have a student population about 7:15 725 at Brook Academy and we have about 150 of our students who um right now are active at the CRTC center. Um another pathway to um to highlight here is the opportunity for extended learning opportunities. So these um these can
025take on a variety of forms, but generally speaking, these are experiences that are outside of our traditional program of studies and give students an opportunity to design activities that might be their interest that we don't offer at Pemrook Academy. So, um, a couple things to highlight is one, I think one thing that's really unique about Pemrook Academy is that we offer a summer reading program every year. Um, where we have about 40 teachers this past summer who select a book of choice. I think oftent times we'll we'll talk with students about, you know, what they're interested in reading, you know, what potential books, you know, they could offer a book study on. And um once teachers select that book um students will will choose which of those teachers and which of those books um they're
026going to read over the summer. Um so we had about 400 students who participate in the program this summer and earn credit um for participating in the summer reading program. So once they read the book over the summer um they engage in the first two weeks in an assessment of of that reading uh when they return to PA in September. Another uh unique opportunity that's available as an ELO, particularly for eighth graders transitioning to nth grade um is the pushing your limits program. So it's a two-eek program uh that runs four days a week where students come in, they get to meet teachers, they get to connect with um students from neighboring towns that are coming to PA. Uh they're familiar with the they get familiarized with the school, the programs. U they participate in
027the summer reading program. um they work on networking and certain team building games um but they'll also you know work on study skills and you know best habits uh to prepare themselves for the start [clears throat] of their their freshman year. So um 95% of our students this past year participated which is right around 140 150 kiddos um who are part of that program um earned credit you know met the criteria for earning credit for that class. So those are two things that stand out. Um there's some neat job shadow and internship opportunities that I'll highlight here in just a moment. Uh we have several students who are engaged in independent studies uh where they're designing and partnering with a teacher um on a particular topic of interest. And then of course there are uh
028VLOOKUX opportunities for students as well. the ELO that I wanted to spotlight just to give you a sense of what types of like job shadows and internships. I think you know ELO's you know truly um are those that are um with a community partner. Um it's it's not to diminish that partnership with a teacher but ELO's designed where students could um get out engage in a job shadow in an internship to further their understanding in a particular topic and um make a connection with someone in the community who could act as a mentor um to them. So, one of those unique opportunities that a student um designed with his school counselor at Pemrook Academy is a job shadow at DRC Automotive Repair. It's just right across the street from us at PA. Um so, he's
029there uh three days a week, three hours a day um having a hands-on learning experience uh with not a mechanic. um at the end of his ELO um which is at the end of this semester he's going to write a reflection he's going to get an evaluation from his auto mechanic and he's gaining five credits towards towards graduation. So you know a really neat kind of out of the box um experience that um this particular student has designed with his school counselor and our community partner at DRC. Outside [clears throat] of academic programs, um there are a wide variety of school clubs and organizations that are available to students at Peenrook Academy. We're currently offering 28 school clubs um and opportunities for kids. You know, I'll highlight a couple who are future business leaders of
030America. Uh the FLA club has transferred to the DECA program which is focused on business and marketing. They are putting on their first annual holiday craft fair um next Saturday over at Penrook Academy. Our um drama club, which has been a long-standing program at PA, is putting on their fall show in early December. Um our key club um is engaged in a lot of uh community activities. So, they're hosting a Thanksgiving dinner for senior citizens the weekend prior to Thanksgiving coming up. So, there's just a variety of really cool options happening there. And we also offer a number of different honor societies. So we just uh we just started a RO cappa honor society which is within the scope of social studies this past year. French, Spanish, the triumph music and the national honor society
031itself I believe have been long-standing um organizations at at Luke Academy. Uh but the Roth is one that we just instituted this past year. >> I just have to ask what's the chain reaction club? >> Chain reaction is just a way to highlight you know good deeds and positivity. good vibes to people. Um, so there is a board dedicated on the first floor of [snorts] the building where people can make kind of these positive notes just to you know kind of make someone >> uh the group I wanted to highlight um like we did with the academic programs and I wanted to put a highlight spotlight on student senate. So they are probably one of our more active clubs at academy. Um we had uh our homecoming in uh early October. They designed a uh
032flag football game uh which sort of kicked off our homecoming festivities that weekend. Um it's an opportunity for um our girls to play and our boys to coach and for parents to come out and [clears throat] you know just support our kids in grades 9 through 12. We have a Mr. PA contest um that's getting ready here in early November. Uh they put on the winter carnival in February. Um I described it as better than Christmas. Not from my own personal experience, but um one of our students who during the panel discussion with Deerfield students a couple weeks ago described it that way um in the sense that she looks forward to it um that much. And I think that is also, you know, something that a variety of students at PA will become near
033and dear. And then class day has recently come back and is sponsored by the student senate. So it's an end of year celebration and cookout um in June. We have 35 athletic teams at Price Academy freshman teams, junior varsity teams and varsity teams. So I've highlighted there um some of the opportunities that are available. Um we just wrapped up field hockey, soccer, cross country, and football this past fall. Uh we're preparing for girls and boys basketball season. This is a photo of our uh state champion basketball team from 200 spring 2025. Um one of the last things I would share with you is that uh Penrook Academy just went through its uh annual 10-year denial accreditation cycle. Um part of this process um started with preparing for a collaborative conference uh which occurred in 2022.
034So Pepper Academy engaged in that self-reflection where they evaluate their programs, their curriculum, um identify you know strengths, areas for improvement and there were three things that came out of that three priority areas. Uh one was focusing on school culture and climate. The second was on community involvement and third was on school curriculum. And what came of that is that there is a parent program, a parent organization called PAT um that um to some extent is acting like a PTO at the middle high school where they have um started to engage themselves um in fundraising and raising awareness about programs at PA and uh trying to give back to the school community to recognize teachers during staff appreciation week. So this is kind of their year two where I think they're still trying to kind
035of find their way and identify their priorities but very rare for a high school to have an organization like that. Um the other thing that I'd highlight for you is around school curriculum. So when uh Penrook Academy engaged in their um tenure cycle of reflection, um one area that was highlighted was um the need to articulate their school curriculum um in order to meet the foundational elements of NEAS. And over a three-year period of time, um they went from having very few courses that met the the identified criteria for having an established curriculum to meeting that um that foundation. So there is [clears throat] an identified scope and sequence for all courses that are offered at Academy. I think that's you know a huge shout out to staff from the school administration at PA for
036uh being able to make such headway over your period of time. Um last thing I would share with you tonight is just you know some of our school profile information. So when we send out a transcript to colleges and universities, this is the type of thing that um school counselors would see um you know the latest data says that 70% of our students 71% of our students attend a two four year two or fouryear school or a trade school. About 3.4% of our students went into the military and about 26% of our students went into directly into the workforce. Um, another area um that's highlighted is what our student achievement results look like. Um, so in 2024, last fall um there was um significant growth on our PSAT scores. So their mean score, which is
037their um total score in reading, writing, and mathematics um that mean score went up by 50 points from a 997 to a 1047, which again that's a huge gain. not typically one that you can see like that from one year to the next. And we also say saw a similar correlation in our SAT scores. Those increased by 45 points from an average score of 947 to 991 between the 2024 and 2025 assessment years. So um great things happening in academy and that's reflected in the students. That's our presentation and um just wanted to open up to any of you there's anything I can clarify go deeper with I can answer any questions for tonight. >> I don't have any questions. Um thanks so much for coming. I think I personally think PA is a great
038sounds like it has great programs and I think it's a really good option for our students and I hope you know we can see increased number of students going to PA and taking advantage of your great program. >> Yeah, thank you for sharing that. Um so we're going to host a parent night next Monday at six o'clock. Uh we've had a handful of folks sign up and uh you know we'd be be happy to you know hear more from families what they're looking for and uh you know how we can support >> I was just going to add on that um I just had Miss Wy share out a survey for families K to8 um we're looking at what programs families might be interested in or what they think would meet the needs of their
039communities so that we can better meet the needs of all of our kids at PA. So, we're looking at what programs we might be bringing on in the near future. So, if people haven't [clears throat] had a chance to fill it out, please make sure you fill out that survey that Miss Wy sent out recently. >> Awesome. You guys have questions? >> Thanks so much. I agree with what you said. I hope more of our students go there. >> Thank you, Mr. >> Right. Thank you, folks. >> Thank you. >> All right. I saw Jeie creep in. Jeie, we've changed the agenda to put you next. If [laughter] you if you are ready, >> Mrs. >> Yeah. No, it's in the packet. >> I think I think I'm sure. >> Oh, do did you want
040to use >> Yeah. [clears throat] Uh would somebody >> be able to We just have four emails and I would just want one in the dry >> depends slide. >> Yeah. I'm saying don't put those there's wires everywhere. >> Yes. [laughter] >> And a maze to get up. >> Thank you very much. >> Thank you so much. Um, so this came about Ellen had reached out to Jeie, I believe, when we were started talking about the stage road property and what we should do with it. And Jeie kindly um offered to do a fair market value analysis. Is that right? >> I don't know if that's what it's called, but assessment. >> Fair market assessment. So Jeannie is here to share with us um some data and some things that she's found when assessing the
041fair market value potentially of the state road property. I do have a copy of a survey if anyone wanted to look at it at some point in time either tonight or in the future. It's nice to get a feel for the [snorts] configuration of the lot. Um before we delve into these uh listings, I just would like to comment a little bit of background in terms of how this [clears throat] collection of data was um um chosen. And [laughter] basically uh when you're looking at determining value, you try to find properties that have already closed [snorts] or sold because that was what someone was willing to pay as opposed to an active listing which could be listed high or low or anywhere in between. [snorts] So, um given the nature of this particular property in
042part the stage road property um because of the acreage um 78 acres um that the um I had to go out to four counties and um I went [snorts] back two year about a two-year marketing period as well as um I used um a minimum of 25 acres Um, and the first round of searching pulled up 127. A lot of those were eliminated due to having some sort of asset, a building that needs to be torn down or uh, a feature that this would not um, in any way be comparable to the State Road property. And then I paired it down to 49 and I took my mom and we drove back [laughter] over a period of a few weeks. Had a blast. Beautiful, beautiful back roads and you know getting off into Louden and
043Francis Town and all these kind of cool places. So um basically the site visit to get a feel for location. Is this a rural area? Is it a commercial area? uh road frontage buildability. [snorts] Our subject property here in Deerfield has a fair amount 900 uh plus or minus uh feet of road frontage um [clears throat] open land versus you know wooded land. And um what I did from that uh from the point of time where you folks had the public hearing, I wanted to pull in a couple of the um categories that had been expressed, conservation, um commercial, uh recreation, um and just I've put together those categories and put some sales that reflect larger lots. that were used for those categories to give you a range of, you know, are you looking for
044top dollar subdivision potential? Are you looking for some other aspect that may come forward as a result of your um continued thinking about this property and its value to the town? Um [clears throat] so what we're going to look at quickly is uh 12 listings that um once again I hope will be um helpful to you in your decision making. Please understand that I am not an appraiser. I am a you know real estate broker and so [clears throat] I didn't research any of the engineering studies or get into any like the stage road um parcel. I didn't do a buildout analysis. um that is above my scope of um area of expertise and that's where an appraiser would really, you know, if you were um going to be marketing or needing to um fine-tune
045the the highest and best value from a from a um appraisal standpoint, then you need somebody licensed uh to do that. So um and also lastly um a year from now these values may be completely different. We're we've taken a snapshot in time um in terms of uh what I think we're going to you're going to feel pretty good about the um you know we're not just showing um throwing the dart. I think there's [clears throat] some good data to kind of guide you to get a feel for the value. [snorts] So [clears throat] this um slide here is actually a little bit later on the um sets. I think I set them to you uh one of four emails. So I'm not it should be >> this is one, this is two, this is
046three, this is four. >> Um yes, but that is I believe the third email. So, if we can find the first email, which >> Oh, yeah. We don't typically put emails in the drive. We just put like the links, >> the data. >> Yeah. Yeah. Like the PDFs of the >> This link is um out of order. >> Okay. >> So, you should have four links and the first one being Coburn Road in Box. >> Excellent. Thank you. So, um there are two listings that um as you can again I'm not going to you can spend 10 minutes trying to figure out what I'm speaking to by by looking on the screen. Whereas on your uh cheat sheet in front of you, this was a six a 76 acre parcel in uh New Boston that
047had a conservation easement on it. Okay. So this is this is an important distinction too. Stage Road does not have any incumbrances. Only in a previous deed, you could not build a mobile home on it. So that's a restriction. Okay, that was put into the deed. Um but these properties have a conservation easement already in place which would restrict any further building. Okay. And you can see that in this year in September, this is a recent sale in the upper right hand corner. You dropped that back down. Thank you. Um it sold for 250,000. Okay. With an ease. So it's forever protected um in this way. Now, there were a number of sales that were large parcels that had a building lot exemption and the remainder of the acreage was put in a conservation usement.
048And that's a different um option that a lot [clears throat] of sellers contemplate. They want to preserve, but they also want to gain some value from a a building lot. Um, I didn't I'm just pointing that out as as something moving forward. The next slide, which would be Weber Road in Straford. Hopefully, if you scroll down, that's okay. You can keep going down to the next You want [clears throat] this document or you want is it the next listing? >> It's the next listing. Excuse me. >> Yep. Sorry. >> Uh, no. I'm sorry. That's from another set. >> City Road. Upper City Road. >> Weber road. Stratford. The link that I sent you in the email had both of those listings. Well, um, we don't have to believe our I mean I If you're looking
049at your spreadsheet, okay, [clears throat] if you're looking at the spreadsheet, uh Weber Road Stratford is another um conserved piece of property and it uh similarly it's 63 acres, 64 acres, and it sold for 250. And um there were a couple conserved properties that were a little less and a couple that were a little more, but the 250 for a large piece of property already an easement is a nice stepping off point for this conversation. Okay. Um so, uh Old Coach Road in New Boston, this is a a property that had frontage lots. This was a three lots um that were the purchaser bought the property subdivided into three lots and they purchased for 385. Okay. Um, and the only reason why I put this one in and the next one on um actually you
050have to drop down to um Wilton Road Mason number five in your column on page one. [clears throat] Um that was a property that is um four lots um and it's in the planning process now. So it was um 2,135 ft of road frontage. So [clears throat] um in my opinion with a stage road there's ample road frontage. There's like over 900 ft frontage. So on paper it looks like well you know you can just get a couple lots along the front and have excess land to go with it. So they're larger lots. Topography along the road frontage on this parcel is a little bit challenging. Um the the [snorts] corner near middle road kind of dips down and there's some wetland. um the state dictates a common driveway, you know, so you might be
051it there's more value uh road frontage consistently across the board. Um built as you'll see in some of these other listings, even though parcels had road frontage for easy lots, builders are building a road in to get more lots. Okay? So there's more value. the the pricing on lots that have um um you know cluster uh subdivision potential is clearly greater greater than any road furnish developments that I came across. Okay. So, the next one I would like to look at is um and again we're abandoning the screen here um is the sixth one on your page one upper city road in Lowden. And I'm sorry you can't see the listings because you get a nice you get oh this one I'm I'm glad this one at least we have to show. So the acreage
052it's a 46 acre um parcel in Lowden and look at the road frontage you know 22 200 uh feet of frontage open field land agricultural um you know it's just a a beautiful area. Everything around it supports, you know, rural um very unique offering and um the uh very high development potential yet the owner that the new owner of this property bought it for a single building lot and they wanted to retain the agricultural use. it. This is not an [clears throat] easement situation, but there was a lot of goodwill in the price because this buyer was welcomed in from the seller standpoint and the neighborhood in terms of uh low impact to the neighborhood retaining the agricultural component of this particular sale. But you can see the open field land um and you know
053the open field land carries um there's not a lot of open farmland uh for sale and somebody valued it as reflected in the price of 590. Okay. So, uh, the next one I would like to comment on is the on your second page, another, um, Deerfield buyer. So, what what we're looking at now, there's four listings that we're going to look at that [snorts] offered, um, a single a large parcel that was bought by somebody who just wanted one house. So, Louden is one., Deerfield is another. There's on deer in Deerfield on Coffee Town Road, there was a 102 acre parcel that So, I'm looking at number 10 on the second page of your uh worksheet. And [clears throat] uh this was um long frontage, almost uh 2500 uh feet of road frontage. Um, there
054was an investor that bought this, but he's it's been reported to me that he's bought, he bought it to build his own home and use the property recreationally. Um, so he has since um had multiple offers to him as a new owner, much higher than what he paid for it. So this um this property is um again it was uh indi indicative of even though it was one house lot 855 is the um sale price. So, we're climbing here. And the point, the reason I put the Deerfield sale in is it's not the 102 acres. You know, you cannot I want even though there's the price per acre, people tend to gravitate towards price per acre, when you get into these large lot sales, they're not it's not really a reliable indicator of value. And
055um what is important is really um in each of these sales, it all depended on what the seller was hoping for and what the buyer's intended use was. Okay, that is um driving this, you know, these numbers. I mean, you're going to see a couple other sales that will hammer that point home, I think. So, um, on to number [clears throat] eight, we just have four more to go here. Um, now we have four properties that are subdivision um, oriented. And that Micah Drive, that very first one that you had up, um, is the start. And [snorts] [clears throat] this is number four on your first page. This was a sale in Raymond Micah Drive. And this is not really um indicative of what I would call a typical uh subdivision. It is in its
056layout in terms of you put a road in with a culdesac. This was a uh it was approved for um this parcel had already had 12 lots approved. So something's off. Normally somebody would buy a raw piece of land, spend 100,000 plus, much more in some cases to get the town approvals would take 18 months or a year and a half or two or whatever. And then it's much it's marketable to a lot more [clears throat] money if it already has approvals. So to have approvals at 450 um and so to drive in this area is um it's like you're driving into a quarry and the there are two houses built already and they're pounding and creating gravel. So I'm not sure if there's value in the creation of all this rock that's being pounded.
057It's um a a little you know there's right behind these house sites it's going to be a sheer wall of glitch. You know it's really different. So I um just because um so this price point isn't um really I don't think comparable to the stage road lot but it's was local and um I figured I couldn't just ignore it. And um back to uh the bottom of page one you have uh Twist Hill Road and Dumbartton. This sale [snorts] is probably the most like um the stage road property in that um they the road twist hill road as you drive down and approach the subdivision there in this parcel they already the town already had little road cuts in so you could see how many houses could be along the road but the builder um
058purchased it without any approval. s for and they're putting in a road for 10 lots. They're going to need private well and septic. So, we're not comparing against a town that has the community water and septic and um you know 725,000 as you said. And similarly, if you go over to uh River Road and wear um this was another very comparable setting, if you will, in terms of, you know, kind of um River Road isn't a route uh 43 by any stretch of the imagination, but um they purchased the property for 750, 110 acres, and then they got approval for 18 lots, and they're already um you know building them now. So we've got two sales raw land needs approvals 750. Okay. Again another kind of number that you can sit on or stand on
059and step off of more if you get more detail. And then um the uh number 11 8 Fordway Road also in Raymond. Um, this is a property that they're uh purchased with no approvals and they're trying now in they're in the planning stages and they'd like to put in a road for a nine lot culde-sac and even though Raymond does have town water sewer in some places, not in this location. Now, there's a property that there's a home on this property that needs to be demoed. So, there's going to be some subtraction for getting rid of an older house on the property. Um so that leaves us with just [clears throat] one other to comment on and that is number um Scribner Road in Fremont number 12. Um, this property is a um 25 acre
060that sold for 975,000. It was marketed with subdivision potential, but the buyer was a neighbor and he they were interested in maybe having a property for kids in the future. So they had no plans for a big subdivision and um so the um you know in a sense this is a an investor type buyer that has um um you know and there are a lot of investor type buyers out there that are buying these parcels and just sitting on them you know so immediate threat but without any um you know if the property doesn't have any restriction on it they could build and they could turn around the next year and change their mind and put in a subdivision. >> So that's what [snorts] we were doing. We're just investing. I'm just kidding. [laughter] >>
061Well, um what did you paid 375? I think you >> I think that's what was approved. Yeah. [laughter] >> Right. So, um, JCR had a 15 lot subdivision approved on this parcel and there's infrastructure on the parcel and I don't know, and this is an appraiser question. I don't know the value of the road. I mean, current there's there's infrastructure in there besides the road. There's piping for underground. There's I believe sistns already in place. >> This is stage road that we're talking. >> This is stage road. >> Yes. >> So um you know again in it depends on the intended use of the property. If um you know somebody's well we don't have to think about that tonight. Um, so you know, we're the range being 250 to, you know, a million dollars or
062under a million dollars, you know, depending on where you're going. Uh, what are you marketing? [clears throat] Who are you marketing to? um their um our butters are are strong buyers right now if they're looking to preserve um certain aspects of the property that um are they value and uh so that's all I have to >> Awesome. Thank you so much. at least I think for us puts us in some sort of a ballpark to know what we're potentially talking about when we're making decisions about how or if to move forward or if we just want to keep investing for 20 more years. Um that's very helpful. I I can't believe you drove around to all these places. Thank you so much. [laughter] >> Well, [clears throat] happy to. It was it's very important to
063know um again we could rule out you know if a large parcel just had this little you know 50 foot rightway versus you know frontage again we're trying to match the goal is to try to match as best you can >> and um in terms of frontage and topography and woods and you know versus open field land that is just jaw-dropping. beautiful with views and everything else. So, >> is there is there a lot of on >> the stage road? The there's a um little pocket um if you go straight in and then [clears throat] head um to east, there's a a little pocket that isn't I say little pocket, it it's substant it's not open water. Um, but it clearly is wetland and uh in that front left corner there clearly is uh wetland
064area. What I will note and this is probably only of interest not of general interest but there's a really nice low pocket of some hemlocks that are doing very well with no adelgent aphits. So, we're hoping that there are going to be pockets like this that are going to be pulling through and get through this infestation that they've been assailed with. Um but that was that was worth the trip up there just to [laughter] >> um but it topography wise the road goes in and has a nice rise and then it's relatively flat but it's really that's where a lot of ledge is and then the land is rolling so it it's and boulders I mean you [snorts] could move this and it feel very much akin to puckway you know there's really nice uh
065you know not huge collections on them but there are rocks everywhere big boulders everywhere but [snorts] it's nice open woods you know once you get away from that road cut that was put in 20 years ago 2001 um you know they did some clearing around that road and so it's kind of uh the rocks got pushed over and then it kind of drops down and it's thick with regrowth but the rest of the woods are open and very um pleasant and we're rolling around and nice stone walls. You not get lost there stone wall boundaries all the way around with two cross sections that are not. What I was surprised at was the river isn't really a feature of this property. the river is in the area that I mean it it clearly is there
066but the nulls Peter Null owns across 107 and picks up a slice of that land so this property has very little like you don't have river frontage it does um on that corner it does >> so much >> thank youelcome I was thinking about this but And I wanted to throw this out here to the board, but I was thinking maybe we would put together on this with community involvement like me or someone conservation, you know, just looking for that to really kind of go through all [snorts] the ideas that we got >> and make a recommendation. >> Yeah. And research it all and make a recommendation. I feel like there's a lot there that we still don't really know that we haven't answered. >> For sure. it needs to be done in that kind
067of way. >> I think that's a good idea. >> Um, so then potentially be next year make a >> Exactly. >> Yeah. Yeah. So that for next year we'll maybe have a better We'll have a good idea of what we want to do. >> Yeah. I would love I would love for people to really devote some time to this and then make a recommendation to the board. I mean, we don't have to necessarily go with the recommendation, but >> but I heard back from the conservation commission and they had had a meeting about it and I know they feel that it should be >> um I mean and that's one of the options and there are other options but I think it could [clears throat] >> you do sort of both best of both worlds
068because sort of part of it >> is an option. I also wonder if there could be an educational component too own by the school, >> right? Can should the school retain a portion of it? >> Right. >> Yeah. That's another option. So, I mean, I'd be willing to take that on, [laughter] >> she said. >> Yeah. Very reluctant after MBC meetings every Tuesday. >> Wow. That [laughter] will be ending pretty soon. There'll be your pretty soon. Yeah. I'll probably still go to listen. At least I don't have to. >> Um I would h Okay. How do we get a committee started? I think we would have to put out a call for committee members. >> Yeah. Have to look for committee members to go and >> so we could I mean we could put out
069it might be easier to do like a survey that people respond to or some some way some unified way like if there's interest emailed directly to you or directly to Kendra then it comes to the board and and the committee is selected. So would it makes I mean it would be so we should put it in the bridge maybe. I was wondering we could also send an email to the heads of the different committees. >> Um I also do happen to know because I got an email that the winter edition of the Dory Gazette has a deadline of November 15th I believe. >> Oh so can maybe put something in there. Okay >> about we could do sort of something about the stage property in general. >> Yeah. um saying that we're soliciting ideas and
070we're coming up with >> November 15th, >> I think. So, >> I'll ask him. >> I would ask because he emailed me the other day. I don't >> I told him >> before you before you put some kind of posting out, you want to let people know how to >> Yes. >> where to comment or where to solicit [snorts] >> to you. >> I can that would be fine. >> I don't care how to do it. >> They can email me and I can just create like a a document of all want to take that >> hundreds of emails like we also could do that >> on my email every day and [laughter] I get hundreds of emails a day so it makes sense. >> Yeah, but you get hundreds of emails a day. >>
071Yeah, but I have a system for checking that. So like it would be easier if mass emails came to me than one of you who doesn't h have that, you know, has the email coming through every day. >> Should we put a deadline of when they should let us know by? So >> I would. So maybe if I he can put it out November 15th. I >> I don't know when Well, I don't know when the it actually actually gets published. >> So the deadline for submission, >> but you have the beauty of time on your side. So like because you have a whole year before something needs to happen, right? >> And so you could even say that you >> January 30th, >> January 1st even for deadline [snorts] of submission >> and then
072you know you you would want to put out what your intentions are, right? So, for a committee to be selected by January 31st, >> um, and that way it gives you guys a month to make those determinations to the board. There's also another, um, newsletter in town. >> I don't know. >> Yeah, I think they have a an email link. Yeah, I would just email like whatever email is on they have a Facebook page. I don't remember. But I would if we're I don't know if >> they seem to do around the same time, but I would maybe do both. >> [snorts] >> do both and then maybe we put something in the bridge and then I could contact the chairs of of all boards and just say is there a member of the board
073who would be interested in joining this committee >> and can there be um two school board members on it? >> Yeah. Okay. So, >> I would just say limit it to two because that way you're not having we can't have a [laughter] core. >> But we do need to take minutes for we've learned that, right? >> Well, and you and you'll want to do an official at some point either today or the next time you meet, you're going to want to officially establish it as a committee. So, you need a motion of >> Okay. >> Should we just do that now? >> Should we do that then? >> Let's do it now. Then I feel like I'm doing a bunch of stuff. All right. I move that we create a committee to research the stage
074road property with the possibility of what we might want to do with it in the future. >> Second. >> Is that good enough? [laughter] >> Just a clarification. What's going out? Is it >> solicitation of ask looking for? Okay, it is committed because I thought I heard >> what to do with the road and I thought we already sent something. >> Well, I'm just saying like when we're posting it in the Dory or Gazette or wherever saying like we have this property, what should we do with it? We're forming a committee. Do you want to be clear? >> And we could also say that we had a Was that a public hearing? >> Yeah. Or was it just public forum? >> A public forum. I mean, we also say we had a public forum and
075these are some of the ideas we got, but we're looking to do a formal. I just I just wanted a clarification of >> right and I think we can also encourage people to contact us even if they don't want to be on the committee. >> Sure. >> With ideas. >> What's the time frame of of possibly doing something? >> I anticipate we would put something on the warrant. >> I just wanted to make sure >> we started talking about it because we thought about this year and then it just we're like we can't >> Yeah. the time frame would be very >> too rush, >> right? >> And then how big do you want this committee? Because if you're soliciting community members, you probably shouldn't limit it to five, right? Because that might be too
076little, right? >> Especially if you're asking for community input, >> right? End up max 10. >> Yeah. More than 12. >> Yeah. >> And just nothing gets done >> logistically scheduling. Yes. Well, you might have to do a combo of like remote and >> because you're going to be meeting in the winter, too. So, >> um maybe while you're getting established, you could start as remote meetings or do a blend, do inerson and remote so that people can join could call in or whatever. >> All right, you guys didn't vote yet. >> Okay, there is a pending motion on the table. Um all in favor? >> I >> Okay, 40. >> Okay, >> cool. Cool. Oh, no. I lost my agenda. All right, we are on to facilities update if Chris would like to join
077us. We also moved you around. I don't know if you're here for that, but we bumped you up. >> Thank you. Appreciate it. [laughter] >> Good evening everyone. >> Um, >> let there be light. >> What? >> Yeah, let there be light. >> Let there be light. Yes, there is uh first time in [applause] >> Yep. We've got parking lot lighting. Um >> looks great. >> Yeah, it does look really good. >> Yep. I think there's a couple heads that need the heads um are movable. >> Oh, >> and so I've already tilted a couple up to broadcast the light a little more. [snorts] Um, I've got three more heads that I think I'll bring up just to um increase the coverage for the flight. So, yep, they look great. Happy with everything. Sorry for
078so long, but >> um Ly Shoot, thank you very much for last uh last week the little cinnamon roll that she dropped off >> at my desk. >> Well, you I saw you outside, but then when I went looking for you, I couldn't find you, so I just left it. Cinnamon roll was nice. I also like chocolate chip cookies. [laughter] >> Keep that in mind. >> And as a side note, he makes delicious cinnamon bread. >> He's a baker. >> Uh >> oh. Now I'm put to change. [laughter] >> Uh the number 56 and below that. I'm not going to cover that tonight because I'm not really in a good place [snorts] to uh >> Yeah. And Canon's not here. >> Yes. Yeah, we're hoping to have more for our next meeting. Yeah, that's >>
079so parking lot light is good. Solar update hopefully next week. We are anticipating the the last piece that ties everything in. And then we're going to have still have to go through the inspection from New Hampshire Electrical Co-op. So, that could still take until the end of the month, maybe a little longer. We're not sure. Um, no one can give us a date on that until we've submitted all the paperwork. >> Chris, what's your best guess for switching on solar at this point? If you had [clears throat] to put a date on it, >> End of December. So, new year. >> Yes. Okay. >> Yeah. New year. End of December. Sooner than later before we get snow. I'd like to see what you know. >> Yeah. Let's see what see how the dial is going
080to turn. Um we are absent for bacteria. We had that little problem over the summer. Um that's been cleared. Um two reasons. One was the chlorine um that we added into the water to run it through the system. And we also found a couple mop sinks that were tied in with wise. Um, our hot water pressure because it's so close to the kitchen is greater than our cold water which is on the exterior of the building. We figured out that that was [clears throat] kind of pushing a little more hot water into the system than it should. We dislocate we dislocated disconnected the cold water to those taps or I'm sorry, we disconnected the hot water from those taps. So, they're just running on cold water, which is the way the chemicals were meant to
081be used. So, that cleared it up and gave us an absent bacteria reading. Um, [clears throat] we just had our fuel tank inspected. We, every year that we go to bid for our propane and heating oil, each company comes in, inspects the tank. Um, that was inspected and we did find a little, it's not leaking. But around at the bottom train, it's oily. So, it's we're researching that more. Um, but there's it's not leaking on the ground. So, we're kind of like scratching our heads at that minute at that moment. Uh, it's in November, we'll be having the septic tank pumped. We pump the septic tank twice a year, November and in March. Uh, April. vacation. And [clears throat] that's about all I have for fun updates. >> Awesome. >> Questions? >> Any questions? >>
082Very good. >> Great. >> Thank you so much, Chris. [clears throat] >> All right. Now, on to the good stuff. >> All right. Got my highlighters ready. My multicolored pens. We are [laughter] ready to go. >> Well, and your highlighters and multiolor pens might be a little bit more difficult in the way I'm going to approach it tonight. >> It is a little differently than I've done in the past. Each year I try to do something a little bit different to see what really works. Um I tested this out with Pemrook last night and it went really well. Um so hopefully you'll like it as well. I think it's a little easier to digest what's going on. Um, so last year I came forth with the presentation and I did, you know, line this and
083mount this and I kind of go through and it's a lot of information to absorb in a short amount of time. So this time I took it a look at it a little bit differently. Um I'm going to approach it as um addressing kind of um the important factors and takeaways and then I will also give a summary for each subgrouping as I've done in the past 1,00 1200 and so forth and also highlight in each of those sub areas um the difference that the default takes what it includes or what it doesn't include. Um, so the approach is a little bit different in the sense that I'm not going to say line 27 increase by x amount of dollars that I don't have in this presentation. You'll be able to see that in your
084budget pack. Um, just so that you're not trying to bounce around as I'm talking and trying to figure out where I'm talking about. Certainly, we can go line by line and certainly we can talk about certain lines, but just as an overview to give it to you at first, I'm going to kind of highlight some things. So, you have two packets. You have um the budget summary, which is what I'm going to go over, and then you have your actual budget packet that has your budget um as well as the backup documentation included. Okay. Any questions or concerns with that? Okay. So, the first part I did was I I tried to give a snapshot. Um, you know, one of the reasons why we move towards getting a principal's budget initially with the school boards,
085um, rather than a full budget is so that the school board and the the district and the town can kind of gauge what the school district needs or to operate instruction, what is the why? Because it's so easy to just grab the budget, flip to the back page, and say, "Okay, it increased by x amount of dollars." but it doesn't allow us to focus on the why. Um, so that's one of the reasons why we, you know, introduced a couple years ago with the principles presenting the building instructional budget first and then I come back with the overhead, the, you know, really the bulk of the the cost of what it it what it takes to run a school [clears throat] district. So, the first section that I have here on our budget summary in
086orange is kind of a snapshot of first what was voted um what the proposed is and then what the proposed default is. The reason why I did a snapshot right at the beginning um and wanted to focus because if you were one that went all the way to the end, it looks like the budget has increased by $370,000. It actually has increased by 630. And the reason being is at the very end of the budget is the warrant articles that were approved at the last budget session. We don't currently have any warrant articles included because those don't get added until after the vote in March. So there's a $260,000 worth of warrant articles that it looks like there's a negative, but there's really not. It's just there's nothing included. Um, so I just wanted to
087be transparent and say, "Yes, I realize the budget really is up [clears throat] 630,000, not 370." Okay. Um, I still think it's good for Dearfield. I think in the last several years, we've come forth um, at this time of year with a much more substantial increase than what we're presenting you with tonight. Um, so the overall increase is about it's about 3% to start here. um that includes everything in your building needs as well as your overhead um and some other items throughout the budget. So some of the key um pieces I wanted to talk about to highlight first to give subsections um is the instruction and special education. Now some of these things I'm going to talk about um Miss Wibby you know spoke about in the [clears throat] last meeting and I'm just
088going to kind of highlight to give you an overview of the entire budget. So the largest cost driver um for instructional education obviously is your high school tuition. The high school tuition that I have included in your budget are estimates at this point because one, we don't know exactly which students are going where. We have an idea, but it's still an estimate. We also have um we have received the tuition amount for conquered. Um we are still waiting the tuition amount for Co Brown. Um, I believe the tuition amount that I've included for Penrook Academy will probably be that, but I would like to take one more look at it before I finalize it. So, that's why you'll see, you know, an EST beside it. That's the estimate. >> Did you just do like a
0893% increase or something? >> I did not. I did the actual exercise of what it is, but I I like to go back and look at it a few more times. Um, and some of the reason being is his enrollment has been changing pretty dramatically. um monthly and it's really hard to capture what enrollment's going to be like next year when you're utilizing just the September and October numbers. I'd like to try to get a couple months um to include that information in my data. >> I meant the tuition of co an estimate of >> um we used um what did I think we did do I think we did do an estimate. Yes, >> it was an estimate based on what has been the trajectory >> typically. >> They said by our next time
090we meet we should have actual numbers. Okay. >> They they were in process. >> But you got them from conquered. >> Yep. >> We did get them from conquered. >> Yep. Yep. I kept on him. [laughter] >> I emailed them really early on and I said I this is when my board meeting is. Can I please have it? Um and he he delivered so which I appreciated. Um but I believe I want to say we used maybe I maybe it was like 5% increase or so for co brown um somewhere around that. Um but that will be you know at the next pres >> presentation I'll have that. >> So we um right now for the estimate um we you know we it increased from 4.1 to 4.4 four. Um we are basing it on
091211 students. Um the current fiscal year has 217. How we arrive at that is we take out the 12th graders that are leaving and bring in the eighth graders. >> And did they already fill out the survey where they want to go or we just do? >> Okay. So we're just estimating numbers based on >> I gave some of the things. So, we know some of the numbers of where some of the students are going and then we kind of split the difference between the two schools. >> Yeah. Okay. >> We we had received about 20 or so responses. Classes about 55. >> Okay. >> So, we haven't received all of them. um with co brown having their tours there >> in November actually this week I think >> and so one of the things
092that is a little more helpful this year than it was [clears throat] this current fiscal year is that >> I'm not I'm saying that it's a positive but the tuition rates for potentially co brown and conquered are very similar right >> whereas this current fiscal year there was a little bit disparity. Um so when we did the kind of like almost 50 I think we actually did a 6040 split if I remember correctly um the the amount shouldn't change dramatically whether they go to co brown or um if they go to conquered it will save some money if they were to go to Penrook Academy because that is a couple thousand dollar less. >> They've gone up quite a bit though. >> They have and that is because of enrollment has dropped um significantly. We've
093Prospect Mountain, I'm not sure if you've heard any bit about that, but there's some enrollment um changes with Prospect Mountain. So, that's caused um some challenges, >> but you never know what's going to come through the works and, you know, it could all turn around. Um but that is the reason why that's increased. It was I think it was before and now we're estimating 84. So, it has gone up. All right. So then, um, some of the other key points are technology, software licensing, some Chromebooks for the fifth graders coming in, updating some older devices. There's been no staffing changes for FTE changes in regular education. The the increases that you're going to see when you look through here are strictly um because of the uh CBA [clears throat] or any personnel changes. um curriculum
094additions to help support math and literacy as they talked about the last time. Um there has been some savings in special education in regards to out of district placement about $92,000 for that area and then also summer programs going down a little bit by 8,000. Those are strictly based on uh student um needs and the changes that are occurring with those particular students and and what we will believe will happen for next year. There has been a slight reduction in pair of professionals um in the FTEES and that again is just to align with the student needs that we currently have. >> Is it to align with them or is just because we can't hire them? >> No, it's to align with them. >> Yeah, because we have [snorts] to >> if we can't hire
095them, we still keep an open position in hopes to hire a position. That's right. We [clears throat] would never get a rid of a position. >> That's right. We're not changing. Okay. Sorry. >> No, no, please. Um so the total impact of 1100 mostly that it's really we're trying to sustain the programming that we currently have. Um obviously the high school obligation um has you know continues to have modest growth um and it continues to be one of the largest cost factors for um the budget. Uh the total impact for the 1200s um it's nearly level funded as you're going to see when you go through the budget. is about [clears throat] a 68% growth. Um, and again, that's aligning with the changes that are that are occurring um within that subsection of the budget.
096But I think we're finally starting to see a little bit of stabilization. Um, I know Miss Pickford um, you know, last year has done a ton of work and has continued to grow with. So, we really are u trying to hone in on exactly what these students need and what it takes to deliver those services. For personnel costs, the proposed um budget maintains um level staffing except for one additional FTE um which was requested in facilities for a night um staff member. Um we we are honoring the negotiated salaries and benefits for the CBAs and uh it also contains um the modest increases um that we have had for personnel. So, one of the things you're going to notice in regards to um personnel increases is anybody that's not covered by a collective bargaining agreement,
097the CD the not the CBA, the default is not going to carry forward any of those increases that have been approved over the last couple years. It reverts back um to several years ago. Um so, we talked about that last year, so that's not anything new, but you'll notice some big changes in that area. So really that's in your um administration staff, your facilities, um secretaries, things like that. In those areas, [clears throat] health insurance um and retirement costs remain the primary budget pressures. Um you know, we've been talking about at the SAU [clears throat] full board meeting in regards to health insurance. We are we have not received the current health insurance rates for next year yet. It's usually between November 8th and 10th we receive those. Um some of the stuttle that we've
098heard through the grape vine is they're looking between a 12 to 15% increase um for their members. Could it come in less than that? It certainly can. Um last year I want to say I heard it was between 8 and 10% and what I can tell you is that some of our districts received as low as like a three to 4%. So it really depends on your district's utilization. Um, in terms of capturing costs as of right now, um, I've elected to go with the highest risk we believe could occur and then when we get the rates, we'll be able to drop the budget. Um, but I would rather give you a picture of what your highest risk hopefully would be rather than give you a five to six or 7% and then come back
099with a large increase. >> Are they looking at other healthcare providers? >> We are looking at other healthcare providers. We are um we are out to bid currently um looking at what other options we might have. >> I heard there might be a lawsuit too against school care. I'm fine on that. They would I have not heard about that, but I know that there are several um school districts or individuals that are reaching out to at the state level um to see if they could potentially wave the assessment and or wave the interest [clears throat] that they state that will come into play if you do not pay your assessment by June. >> Believe there was a email that went out to some of the New Hampshire School Board Association board members, too. So, maybe
100a couple of you got that email. Um, in regards to partnering with Lebanon, maybe I think it was on the west side. >> They brought it up at the schoolboard association meeting that they were looking to get schools together to partner for a lawsuit. So, that's why it >> Yeah, I'm not I'm not surprised. I know there's a lot of discussion going on. >> Won't help us for this budget. it will not help you for this budget, but we, you know, potentially moving forward. Um, there could be some changes. >> Um, we're estimating about an increase for 5% for dental. Um, your budget actually decreased. Um, so I know that seems a little ironic in regards to that area, but it's because when I say an amount is isn't going to increase by 10 or
10115, you're not taking the current multiplying it by 15 because there's also plan and personnel changes. >> So those that's the reason why um we've seen over the last several years a dental increase between 3 to 5%. So again, I went with the 5%. Um, several years ago, we actually had no increases. Um I think it was like two to three years in a row. Um which is is rare. [snorts] >> All right. So facilities and operations um where the this has gone up about 6.7% um and re in the really the driver for that increase is the additional position that's been is being requested for um the night custodian. It also includes preventative maintenance. Um, and then some of those things have also gone down. Um, you're going to notice that there's a saving
102in the modular. We, as you remember, the last fiscal year we purchased those modulars. So, we will no longer have that regular. Um, so that does offset some of the increase that are occurring in this section of the budget. I have we um accounted for any uh savings for solar or is it like too premature because we just don't know. I >> I have not taken in any of those into this into consideration. I think it's going to take you know at least a year to see kind of what's going on. Definitely, you know, for the next, not this upcoming budget cycle cycle, but the following one, I'll be able to have a little bit of data to say, okay, while it might not be a full year, right, >> um, can take some of
103it into consideration, but without knowing what it's going to do, I've continued on status quo and anything that shows as a savings um, will be in the benefit for the district. Okay. Uh we the district continues to prioritize building upkeep, energy management um and operation safety. Um there's no real big um new capital projects that are included in the budget. Um any of those maybe up for discussion for later on with trust funds, but in the actual budget, there's no big capital projects. for transportation. Um we do have a decrease in transportation of 116,000. That's mostly due to special education. Um for transportation for regular education, we are currently out to bid. Um originally the proposals were due on the 7th, so next Friday. We have actually moved it an additional week and given in
104uh one extra week to come up with some proposals. Um, so they're now due on the 14th. The reason for that being is we have had some interest from some other vendors. >> Oh, >> yes. Which is great. Um, and so and a couple of them asked if we were going to extend the deadline. Um, [clears throat] and originally I said no because we've got we need to get numbers for budgets. Um, but with that said, I certainly don't want some individuals or vendors to not participate because they don't have enough time to pull some information together. One of the other things I did differently um this time around than I have done in the past is usually I send out the RFP and it is one RFP. While they do break out the individual
105cost for each of the districts within that one RFP, um it does award one vendor the contract. This year I've decided to break it out into individual. So each district or four of the five districts um each have their own individual RFP. So that allows smaller vendors if they can only take on one district or two districts um they may have the opportunity to do that but it does also still allow them to provide a proposal for all four. Do you think um I mean this might not be possible for you to answer, but if like one of the districts left and went to another vendor, would the cost increase for the other districts? >> Um it's po it's potential. It's possible. I know that one of the vendors that is submitting um proposals is
106submitting it both ways. They are submitting it. This is it what it would cost if I were to take on one, two, or each [clears throat] one of these or whatever it may be. And then what it would cost if we were to take all of them. Um, so until I see what the proposals look like, um, I would guess there would probably be a sa somewhat of a savings. I would anticipate if they received all four because that's a good amount of business that they're receiving. Um, >> and that gets voted on at executive order. >> Uh, we have. Yes, we have. Um, I don't know if we want to handle We'll have to talk about how that's going to be handled. It's been handled at the executive board level before because it was
107one >> right now individually. >> It would be unfortunate if one district got a really sweetheart deal and the other ones had to pay more because of that. [laughter] >> But I [snorts] just don't know how to deal with that like across the SAU. >> What I will say is there has never been a time when transportation proposals haven't come in that I haven't gone back to renegotiate. >> Sure. >> Um so certainly if one district has you know, substantially higher rates. There will be further discussion. Yeah. >> Um I think it I think it somewhat may lead itself to be that because of sure >> the areas in which they are covered. Um it might be easier for them to cover um depending on where their location is, a location that's closer to them
108where or a district that's not as widespread so roots aren't, you know. So, I I think it'll really depend on what what we get. I'm really excited. I'm pretty positive [clears throat] we're gonna get at least two, >> maybe more. Um, so that's exciting. >> Yeah. [laughter] And I'll just jump in here that a majority of those cost savings in the special ed line are because you put in the um bus to program. So, >> yeah, I was I was Yeah. So >> there we go. >> So for the for the transportation, are we still figuring two buses to conquer and one bus to Cobra? >> Yes, I have three high school buses and seven elementary buses budgeted. I did budget for now um to have a number in here. I did about an 8%
109increase in the regular ed transportation. Um and then it also includes MC >> the special ed um transportation company. We still have another year on that contract. So that will be you know come the following year. Your Mckin Vento funding is 35,000 for next year. So other support services. So these are things that are in um are outside of health in dental insurance. um they include your FICA, your retirement, and those types of things. Um that's about a 3.7% increase. Um and the majority of that really has to do with um we've had like workers comp went up a little bit. [clears throat] Um so we've had some increases in some of those areas. Um but really they align with the CDA increases that are really already in effect. Again, the capital um improve u
110capital reserve and expendable trust are not included. So, it looks like there's a $260,000 reduction. There isn't. You know, if and when any warrant articles get approved in March after that happens, it'll go into the line. Um and then the difference will show. So, my guess is there probably wouldn't unless you do not intend to put anyone under this board. the food service. This reflects a conservative approach to leveraging the existing fund balance that we have and we're also anticipating some lower propane cost. So really some proposed budget key takeaways is that the proposed budgets up about 3%. Um we're really balancing the increases of the uh health insurance, tuition and transportation. Those are really your largest drivers that are driving that 3%. And um [clears throat] you know, we really just continue to hope
111to support special education um student support and operational keep our operational um facility, you know, stable. We've really done a lot of work. The district has done a ton of work over the last several years and getting this building um you know up to par uh in in keeping these capital projects going is really going to help the s sustainability um to make sure that we don't in one year have something hit large that really affects you the budget. So you know forward planning is what we will continue to do. Any questions on that before I get into a summary on each of the subsections? >> What about um buses? Are we using seven for >> We do not currently have seven, >> right? >> But that's due to the bus driver shortage. >> How
112many are >> six? Six buses in that seventh bus went to >> Okay. Thank you. All right. And so I will say that in the RFP process, um, there have been 17 questions from vendors, um, that have come through in regards to what we're looking for for our needs and so forth. Um, [snorts] and so when questions come in for an RFP, I put together a document so that everybody gets the exact same that everybody knows what questions have been asked and everybody receives the same response. So I then get that posted on the website underneath our RFP so that everybody that is submitting a proposal gets the same information. Um, I include it as an addendum and do require them to um, review it and sign it so that they know um what everybody
113else >> Yeah. And I don't know if there's any way to do this, but is there any priority given to someone who could guarantee us a certain number of buses versus a cheaper rate, but they can't give us all the buses that we have? >> Well, what I will tell you is that I did note in the RFP that it will not be based on lowest cost necessarily, >> right? >> It'll be based on what the district's needs are, >> right? Um, and so, um, that is outlined in the RFP a couple times. Um, and I did have somebody, one of the vendors specifically ask me. >> Okay. >> So, um, I try to tend to not really in most of the RFPs that I create um, not have costs as the determining factor. Yeah.
114>> Um, because I'm a true component of get what you pay for, >> right? >> So, sometimes the lowest cost is not beneficial. I' I've entered into some construction projects when I used to work for the community college system and and everything was lowest bid >> um and some of those projects were not successful in regards to their final delivering. So, um I tried to steer away from it. >> All right. Um, so the next area that I'm going to go over, I'm just going to kind of like what I've done in the past, but the only thing I'm not going to do is reference individual lines. Um, and the other thing I'm I'm doing that's a little bit different is I'm going to touch on the default change in that subcategory at the same
115time. So, regular educational programs, um, we're proposing $ 8.1 million, which is an increase of 398,000. Uh this reflects the CDA um changes for both teacher and support staff. It also includes your classroom instructional materials, your textbooks, your supplies, really a lot of the things that Miss Wy went over at the last budget meeting as well as your high school tuition also lives in this section. So $298,000 of that increase >> is um is reflective of that. >> So 100,000 >> is really everything else. >> Everything else the cost that we could actually control, >> right? It's the cost of your CBA increases and any um instructional materials that have been added or subtracted. >> [snorts] >> I think when [clears throat] you go through the budget, you're going to find that there's a lot
116of uh level funding that that has gone on. We really are really trusting and stressing uh that when we budget, it's really important that we budget for what we need for next year. Not because of what we have budgeted in the past, but what we believe we need for next year. I think it's really important um that we're only adding in the budget what we believe we're going to need. So there's also some Chromebook replacements in there. And so for the default summary, the personnel remain the same. There's no change in that because there's no FTE changes. Um the interns and the substitutes are restored back to the current default budget. We have budgeted less for those um but it would revert back to default should a default come into play. Um there has been
117a reduction in contracted services, parts and subscriptions. Some of those were one-time expenses um and or have been moved to another section. >> So if I read you right, you're saying that the interns, the substitutes, the contracted, all that stuff is actually less >> than the default budget. >> Correct. >> That is correct. >> Any questions on the 1100s? All right. For the 12 wonders, this is your special education. We are anticipating an increase of 36,65. Yes, I said 36,000. >> That's [laughter] I Wow. I didn't >> I wish I could take credit for it, but I could not. [laughter] >> But I did want to repeat that. >> Yeah, that is that's truly shocking. Um so this does also include the um CDA increases for both teacher and support um staff. Uh it includes
118the in in district program needs and therapy cost. Out of district tuition and summer placement has declined which is partially offsetting some of the other changes that are occurring in this section. pair of professional staffing was reduced by one FTE again to align with the current needs for those students. For the default summary, uh the personnel remains the same. The default also takes into consideration any changes in services as they are one-time expenses. Um we base those off each each year what the needs are for that year. The default does not include a salary increase for the special education coordinator. that is one of the admin positions that I mentioned earlier because that is not driven by a CBA. Um it would revert back to the default. It's not to say that the board can't
119find funding elsewhere but we cannot budget in the default. Any questions on special education and Andre will go over unless you want to go over now. Do you want me to >> might make sense just to hit it now? >> Andre has a little bit of a presentation for you. Um so maybe we can do that now. >> Sure. >> Um so you have seen this before. It's just in a different format so that you can see side by side what um what it was last year compared to what it was this year. I do want to do a shout out to Lisa because her and her team have the numbers are the way they are because her and her team have worked so hard to really um identify what student needs are and really
120hone in on those needs um and uh but not put in more than what is needed. So um that's that is important to note here. Um [snorts] uh so if you're looking at um placements. Um that has um gone up or gone down a little with um the prek through 8, but has gone up a little with the 9 through 12. Um this is just because of the movement of students from the elementary level to the high school level. Um we don't have a whole lot of kiddos graduating. Um so these needs are kept within that. Um but you can see the um the um how these play from um year to year um with we broke them down between uh the high school numbers so that you guys would have all of those numbers.
121So sorry just for people to recall. So special placements for prek through eight is all out of district. >> Yeah. >> For K through eight. Correct. >> And then for high school it's out of district and all of our high school special education costs tuition costs for special ed only. >> So your special placements isn't all of the costs associated with high school special education. It's so like for Co Brown, there's a difference in tuition between regular tuition and special ed tuition. So that special ed tuition gets accounted for in the special placements. Got it. in conquered as well. It accounts for the special ed costs of that tuition portion of conquered >> and the contracted services are the >> contracted services are additional things like speech OT uh those kinds of things that would
122come in addition to tuition [clears throat] and it also includes out of district placements that are incorporated in that 9 through 12 for special placements. So, both. Okay. >> See, glad I asked because I was wrong. [laughter] >> I would have figured it out maybe when we got them. >> Um, summer placements, you'll see a a large decrease in this and it's um because some of the district placements are full year round programs. So, it's hard to pull out what is the um what is the summer versus what is just their tuition for you to go. So that those numbers were [clears throat] were kind of moved over to the special placement line because I wanted to make sure that the numbers were correct um and that I wasn't guesstimating um what what they would
123consider summer because they're not they're not summer placements. Um for summer program that's the program that you run inhouse. there was a um slight increase in that um this year um uh because of the programming that was put in place, but that's really um programming that was um preventative programming um to hopefully prevent um the need for out of district placement. um contracted services um went up slightly uh mostly um due to the need for additional um uh onetoone services. Um increase in care. >> Yes. And then we also had an increase in our charter schools. Um and we are required to provide special education services to any child that is placed in a charter school. So our um charter school numbers did go up and that um required an increase in the services that
124we provide in the in the charter schools. >> Is that um increase based on Deerfield kids that go to charter schools? >> Yes. Yeah. I um for all of the um service providers that are shared between districts, what I do is um for the most of them, I'll take what their current case load is and distribute up their numbers based on that. Um there are some providers that I use um what is known as a 101 count, which is um the state um t has us take a count on October 1st of who we have in our building and um what the makeup of that is. We in SAU 53 take it a little bit further where we um have had a long running spreadsheet where we um kind of separate where kids are, what
125kind of programs they're in, if they're in charter [clears throat] schools, out of district placements, that type of thing. So, um, for some providers, I did have to base it off of the 101 count because their, um, their movement with their case load is so fluid that it that um, you know, >> a time a time stamp today is not going to be what it is tomorrow. So, um, that seems like a better avenue for getting their numbers, but most of them it's based off their current case load. So for your um fund five count, just for example, when we would use like a 10 one count. So part of the SAU budget is fund five, which is our additive coordinator. It's the special um education uh admin assistant. It's the special ed bookkeeper. So
126in order to calculate their costs, we do it based on a percentage of special ed numbers, which is your 101 count. So if Deerfield has 20% of the special ed numbers in the whole SAU, they could charge 20% in the budget for those employees that are and that is contract. >> Yep. >> Um we also uh contract all of our services for um CO Brown and and so those numbers are included. So yeah, I see there's a pretty big increase in program like 120,000. Um, is that just because of the patient or the student population or Okay. >> And that could potentially go up because stu we don't know which students are going to go there. >> Yeah. Right. >> Right. So you'll see like there was a decrease in your conquered high number, but
127there's an increase in your co- brown because you're having that shift where it's more of a 6040 split. It seems to be the trend of 60% going to coound, 40% go into conquered. Um and so you know there's going to be a decreased number in conquered because this will be we're budgeting for the third year of the cycle into co option >> but it will sort of be student specific. >> Yeah. Once it's all, you know, >> absolutely >> ironed out. >> Yep. So, both special placements and contracted services will change based on what's used. >> Yes. Potentially. >> Cool. Sorry. [laughter] >> No, those are areas and just like I've done in the past, the next round we'll have I will let you know exactly what line changed, what the amount was um so
128that you'll know what changes have occurred. I just don't want people who are here or [clears throat] listening to get too weted to these ideas because it's over the next month. >> These are all sort of student driven. >> 100%. Yes. >> Yeah. And the caveat is is this is my first time going through this process. I Jess has been really helpful with it, but there could have been things that I have >> sure >> inadvertently missed. Um I told her she only gets one free pass. [laughter] >> We're very tough. >> Um the in transportation for the school year, the thing to notice is the um the difference in the number of for co- brown from year to year. That's where your that's where your savings really came in um by adding that other
129bus. >> It's nice to see an initiative pay off, >> right? We we [laughter] >> really paid off. So um and then um transportation for the summer um this um includes out of district placements but we also had an increase in um in transportation needs for um ESY programming um because we were doing a lot of um movement >> and you're changing your out of district transportation numbers is really just based on student programming. So there could have been a change in a student's program. There could have been a change in a school setting for a student who's an out of district. And so now their transportation needs might change. So that that's really tailored to student programming. >> Okay. And this is a dumb question, but RSY is regular school year, correct? ESY is
130extended school year. >> You got it. >> Questions stupid question. >> Well, it feels stupid. I've done this too many times, but >> [snorts] >> Well, it's alphabet soup, right? You have zero soup. [laughter] >> All the acronyms in here, CV CS, >> but in order to think on one page, I have to >> I like this chart. I will say I really am into the [laughter] chart. >> So, um I I told Dr. all that like if there are questions that you guys have around special education to start with this and then if you have more questions we can tailor your questions and get you the information that you're specifically asking for or we can do another special ed night like we've done in the past where we spend you know an hour and
131a half on it so that'll be up to you but I figured at least just start with this because this is usually the questions that are asked is around these big ticket things um and then we can go from there. >> Yeah, I mean to me this is so helpful. I think just started really breaking them down between the high schools last year because we used to just sort of get like big numbers which was yeah not that enlightening to us I think. So I think seeing it all broken out I'm sure is an extremely large so I appreciate it. >> Well I'm dreaming about numbers. [laughter] >> Yeah. Oh I can't imagine. But for us it's it's incredibly helpful. Um, and for me specifically when I have to go to NBC, it's very helpful.
132>> Well, it helps paint the story of where your dollars are going, right? So, even though we can't give specific student information, we can tell you what kinds of things we are, you know, your tax dollars are paying for. >> I have a question. So, I just did the math for the um under the special placements, the tuition costs for program from 20 25 to 26 with nine students, it ended up being about 35,000 a student. But when I did the uh for the next year's 26 27, it ended up being about 29,000. I don't have the number. >> Yeah. So, you can't really take like an average because it's based on student IEPs. >> Oh, okay. That's what I was going to ask. >> Yeah. You can't average out >> special. But I thought
133but I thought this was just that strict co-ound gets a student it's an IEP and they boom charge the tuition. I thought that's what this was that extra tuition cost not >> sometime. So in their placements so the way that some of these work so for conquered high um and for co brown like co- brown when they bill us the tuition they include like one to one paras shared paras in that tuition rate they we they bundle bill it to us. So that's in there as well is the increase paras would be encounted for co brown in your special placements. >> Okay. >> Um contracted services that would be those additional services like >> school site those kinds of things. >> Okay. I thought it was just straight tuition. I didn't realize were included. Sometimes
134there sometimes there are pairs in the contracted services if there's a level of need like a nursing services or so those would be in the contracted services. >> Yes. >> To make it much easier. >> And then for COP or for conquered they the way they build their special ed tuition program is a little different. So they have different kinds of special ed programs that they will bill us for. So they will bill us based off of like a life skills program or a transition program or those kinds of things. So it's not as easy as it looks. And so we do all that like student by student billing and accounting for on our end. >> And I wish we could show you that but we can't because it's attached to student names and that's
135how we keep track of those things. Um, but I mean it might be worth if there's a way that's easily digestible for us to put it in some kind of document for you is to include what we've included in special placements versus contracted services for those kids. >> Yeah. Well, I mean that document sort of exists. >> No, last year you have one. >> Yeah, I've seen it before. Okay. Well, I think it's just been I think there was a lot to it. So yeah, >> if there's a way that I can have or maybe Andre has a better way to do this is fresh set of eyes that maybe she can consolidate so it's more easily digestible to the community. Um because when you put too much writing on a page it just becomes
136overwhelming >> and like you could sort of do the math for Cobra because we know the amount that they charge. Yeah. For each special >> that's why I wasn't sure but once you told me you that some kids need it, some don't. And remember last year we didn't know where our numbers were going to be this year. So the numbers from 25 26 budget were a guesstimate >> because we had no idea how many kids were actually going to be attending co- brown that were receiving special ed services. It was all truly a guesstimate. And the same thing with conquered your that tuition for conquered was a best guess on how many kids were going to be transitioning from conquered to co brown. So that's almost it's almost a false representation of what we thought
137might happen this school year for last year's budgeting because we didn't know we had no idea. But now we have data that we can actually go back and look at and fine-tune our numbers. >> So >> and I think knowing who was who was going to have that guess >> right >> and even though they say they might go now by the time >> it rolls around they may they may change. We've we had a few changes happen over this summer >> um that cause a change in tuition. So >> any other questions for special education? >> No. >> Thank you. >> Yeah. >> Love the chart. [laughter] >> I'm a chart lady. >> All right, let's move on to 1400, which is your um co-curriculars athletics. Um I know I believe Miss Wy went
138over this last time. Um but we have made some changes in the section. It's decreased by 14,737. Uh the reason being is there's been some reductions to some of the teams and activities due to low participation. With that said, when you go to the default, you're going to see that it will be restored for both salaries and officials. And the reason being is is while um the district may choose to not run those programs next year um they still need to have the option to be able to run them in the future. While we might not be able to have, let's just say a soccer team, we'll just use it as an example. Not that we won't have a soccer team, um but maybe you don't have enough student participation, you know, looking for next
139year, but then the following year you may. Um so we do need to keep those dollars in there for that reason. Any questions on that? >> Just wasn't that something we brought up at the last meeting that we wanted to know about the teams and >> and we did do some fine tuning. >> We did and that um backup paperwork is also in here the changes that were made. >> So there this is changes since our last >> correct that is one area where there was a change >> and then default again though would set it back to >> right to the original right back. Yep. >> [snorts] [cough and clears throat] >> for the 2100s. This is your guidance, counseling, testing, nursing area. This is going up 9,841. Uh the really the drivers for
140this again are the CVA increases. Um there is an additional five days added for the nurse. Um and then a requested funding for a new auto me audio meter. Um, we have requested these additional five days for the last I don't even know how many years. Um, but because the district has ended in default, it keeps getting taken out. >> Um, so it is not a new request. It's just a request that we have to continue to bring forward. Um, so should the budget pass this for this upcoming year, um, it'll just be part of your roster and there will be a note that I'll have to preference. Um in regards to that in the default those additional days do come back in. >> Okay. So in the summary those are not included. Um and
141then any supplies that were over in addition um to what was already budgeted in the current fiscal year would not be included either. Any questions on that? All right. 2200s improvement of instruction, staff development. Um there's an increase of 3,961. Um again, this is uh really CDA increases, ongoing professional development and curriculum work. Uh the default does not include any additional funding requests for uh curriculum stipens. Um but it does restore inservice training and um reduces staff training to the current default budget. So additional funding um for the audio materials was not included. So when I look at the default, I really have to take a look at what was budgeted last year, what we're proposing this year, what would be a continued uh considered a one-time expense or anything new over and beyond what
142was already budgeted cannot be included. So if they're looking for, you know, anything new, it cannot go in the vehicle. It has to be what's currently already occurring. Any questions on that? For the 2300s, this is the school board and SAPE services. [clears throat] This is going up 65,000. Uh it includes the audit. It also includes actuary services, attorney fees, uh and then the SAU services which is part of that district assessment. The district assessment um percentage for Deerfield is 21.5. That break up down is in your budget packet. It is the same one you saw at the full SAU board meeting. Um the only thing that's different, it has been finalized since the SAU budget has been um voted and approved. So the increase for Deerfield's portion is 58,000. So really the increase is
143the majority is um the SAUS >> general question. So the amount that we pay per district >> there's like a formula right the assessment the total assessment of the town versus whatever >> there's evaluation number of pupils. >> Yeah. So I don't know if this factors in but like Deerfield just had a new assessment of properties. >> Does that mean that we are probably paying a higher amount than others? >> Yeah. So if you were to turn to page uh it is a one-year lag in regards to this. So it would it would be next time. Um it is on page 30. And so you'll notice in the very co first column underneath on the left it's the equalized valuation. You'll see that there has been some changes. Deerfield actually for has gone down a
144little bit for their valuation for comparative from 23 to 24 um where some other districts have gone up. Uh so every year that will change. I always provide both the past and the current um that is being utilized that comes directly from the state of New Hampshire. Um >> and that takes in to account like the assess the property assessments. So like next year if we were the only one who got reassessed and our property values went up like a we may be paying a larger valuation >> potentially. I I mean that's not the only factor. Pupils is also a factor. So if if um somebody had a ton of students leave their district um that would also play. >> Sure. >> So there are a couple factors, but I would say probably the largest
145change would occur for evaluation. >> Got it. And not everyone is being evaluated the same year. >> Oh yeah. Very rarely does that happen. Um I mean just with track tax rate settings that just came in um you have been coming in. Um there are some districts that receive there was one district their valuation like almost double. >> Um and then there's other districts that were pretty flat. Um so it really it's determined on your area. [clears throat] >> You know usually there's not an assessment each. It's usually what three to five. >> We do five years and I think Deerfield's average went up 68%. >> Yeah. >> So people you were [laughter] probably the one. I'm just asking because I know it's like a very big pain point in Deerfield right now. >> That's
146rough. And I know some of the you know times they try to rotate commercial with residential so that it's not all in one year. >> They don't really have [laughter] >> but you don't most of our towns don't. >> I mean really our district towns don't really have a lot of commercial business. [laughter] I think pretty much everybody recently it's unfortunate really is something that really needs to >> it's not sustainable. >> Okay. So just this year it's not impacted by >> and your numbers actually have gone down in regards to valuation but the change you'll probably see a larger change next year. >> Okay. Um, I did put in here I brought forth last year in regards to the district school treasurer. I was trying to align all not not everybody's the same, but
147bring them in alignment. We had some treasurers making a thousand, some making 4,000. Um, so last year I requested I think I brought it up to 2500 I think it was. Um, so I'm trying to do that again because we ended in default. We lost that. Uh, so I was trying to bring that back up. Uh, yes, 2500. Currently, we pay the district treasure $1,000. Um, it's a it's a good amount of work. I mean, they're handling our financials. Um, they sign off on a manifest just like this. Your schoolboard members do. They do monthly reconciliations. Um, this individual also provides a document for the town report. Plus, she also I'm saying she because it is she right now. um this individual also provides a document for the auditors at the end of the fiscal
148year. So there's a lot of you know a work that goes into this. So I hope that you know that we can get the support again to increase that um because it is actually the lowest paid treasur again that amount will not carry over to default though. So if we end in default we will lose that again. Um the other piece that will not carry forth the default is the auditing fee. There is a increase in the auditing. It's not because of anything's wrong. It's just the contract is coming to an end. Because the contract is coming to an end, we need to keep status quo. Any questions on any of that for two uh 2400? That's the uh district administration. Um this is going up 25,362. This is really due to some of the
149uh market adjustments and salary increases that were approved by the board in in the current fiscal year in the 2526 year. Um so that's really the bulk of it. There is an increase in the software. Uh we talk about this at the SAU level um where we [clears throat] our IT director for the SAU office bulk shops software and then they bill out to the districts per utilization for each of the school districts. This is where a area in which that amount lives. It's in the 29 uh 249430 line. Um so we only bill out what the utilization is for each of the districts but it does help us to capture savings. um rather than each school district going out and shopping themselves. There has been a reduction in coursework to align with the actual
150needs um for next year. The default does not include increases for the principal, assistant principal, secretaries, tech coordinator. Those will remain the same again because they're not covered by a CDA. the course reimbursement and travel will restore back um to what it should be either what has been budgeted or what is actually in the contract um in the default will not uh allow for additional funding for commencement that has been added. Any questions on that? All right, 2600. This is your facilities, your operation and maintenance. there's an increase of 42,000. Um really the driver the one of the biggest drivers is liability insurance has increased substantially. Um why that is I'm not sure. Over the last few years I've seen it incrementally go up. Um but I would say the majority of our districts other
151than one um went up a substantial amount. One of my districts went up like $42,000. Um we're not seeing that here in Deerfield. um as drastically, but uh the rates have gone up just like every other insurance rates. Um it also does um just like your health insurance does is based off of your district's utilization as well. Uh in this section there also are funding for u to purchase a scrubber furniture. Uh it's the routine upkeep of landscaping and the and upkeep of your building. Your service contracts are in this section. Again, the one additional FTE for the night custodian has been added. Um and then there also will be the reduction of the modular which is on line 133. This is the area where you're going to see that reduction which is I believe
152around 32,000. for the default. It will not include any salary increases for the custodians and it also eliminates the one FP that's being requested. And then there are some maintenance supplies um that have been reduced to meet the current voted default amount. Any questions on that? All right. 2700. This is your transportation. Transportation is going down 116,000. Um, we've, as I mentioned already, uh, we are estimating a higher rate for regular ed transportation because we are still awaiting those proposals to come in. We've included $35,000 for Kenny Vento. Um, and then we've seen over $100,000 decrease in special education transportation um because again we are able to utilize that co-ound bus that is able to really uh capitalize on some of those savings. It includes seven elementary and three high school buses. >> Um, >>
153so the transportation, so I am, so we're going to have a lot more students at Co next year potentially, but I'm not sure that everyone can fit on one bus. They'll be [clears throat] up to consider. [laughter] Okay. >> How are we factoring that into transportation costs? >> I have not. >> Okay. >> Because I didn't I have no I did not know that there was any other line of thinking. Um so I mean we could >> um if you wanted I mean >> one bus elementary bus up on >> don't we already have we have seven elementary and three high school. >> budgeted. It's not going to change for the budget. It's just that we can't get the bus driver. >> The high school rate is slightly different. >> Well, and I'm just wondering
154if we have more students at Cobrand if we're going to be able to have the same amount of savings for special ed transportation if we can't fit all the kids on the bus. >> Well, we may want we may want to do a look when we get more solid numbers of where kids are thinking of going. >> Okay. Um, we may want to look at whether sending two buses to conquer is still a necessity >> or we shift two buses to Coound and have one go to Conquer. Like, we'll have to look at that when we get more final numbers in. I I don't think we're ready to do that yet. >> Yeah. >> I just I wasn't sure. >> Yeah, we'll have to have that back because I'm not sure we can get all
155the kids. >> Yeah, I have that on the back of my mind. >> Yeah, like solidify. All right. >> But for now, it's status quo of what we're doing today. >> Okay. Um the negative effect on this is that the contract has come to an end as of June 30th of this year. Um the reason why I mention that is when it comes to the default any additional cost in changing contract will not carry forth. >> So >> for the new contract. So let let's just you know say that the old one was 500,000 and the new one 700,000 200,000 would not be included. >> I'm just that is not your numbers but >> just saying so that does play a negative effect in regards to that. So um >> but that's not the case
156for special ed transportation. special ed transportation is that is based um we have to base that on me that is required by law that we >> and we also have contracts >> and we have contract that's still in the >> but I want to be clear that if we end up in default we don't default back to what was in special education for this year you know how we have that money that we saved in special ed >> that we're utilizing to pay for this bus Yes, >> we wouldn't have that savings for next year because you wouldn't default back to a special ed that doesn't have a need for the following year. So, because we currently don't have a need for that because those students are receiving regular transportation [clears throat] that would no
157longer be budgeted for for next year and so there would not it would not default back into special. So, you wouldn't have a surplus in special ed transportation. Okay. >> To buffer transportation contracts. say >> that's correct. >> We don't get the budget approved and we're several hundred,000 short on transportation. We may have to reassess high school transportation in general. >> Correct. >> That is correct. >> Or have a special public meeting to raise funds to pay for it. >> Yes. >> Whoa. All right. >> So, I just wanted to [laughter] >> hopefully the difference won't be dramatic. >> Yeah. Um, but I did want to point out that there, you know, that is something that will hit the default differently than it has in the past. And that's because we have been in a
158multi-year contract for many years. >> And because you had special ed transportation, >> correct? >> That covered the cost this year, wouldn't cover it next year in default. >> Correct. >> Got it. >> Because we're not going to budget for a potential for failure when that's not the current student need, >> right? Well, I mean, you can kind of look at special ed as a one time expense in a way, right? It's it's only based on what's happening at that time period. So, the uh what does stay in the default is the Mckin Vento because that is required by law. Um but then I think the same number buses will remain um but it would just be the difference in contractual cost. >> Okay, another question. So, we are required to provide busing that it
159it does it not carry over into the default for that reason? >> It does not. Um unfortunately uh that is one of the arguments that has been made in regards to conversation surrounding default budgets. Um >> I could argue both ways, right? >> Our attorney could argue both ways. Um so we have, you know, because we were in a multi-year contract, we would carry it forth year to year. Um, but now that we're not, I have a harder argument right now. >> Got it. Okay. >> But you are not wrong. K through eight is required by law. [clears throat] >> So two mile radius. >> Yeah. No. >> Well, >> is any can anybody walk to school? Probably not. >> No, it's not safe. [laughter] But >> I didn't say safe. >> Not safely. But
160that is >> nor would we ever want them to. >> Exactly. >> Oh, I made my kid do it once. >> They [laughter] really wouldn't wake up. And I finally had it. I said, "If you don't wake up, I'm out of here. And if you don't show up at school, you are in big trouble." Woke up. And he walked. It's It's only six miles. >> Oh jeez. [laughter] >> He never did it again. I bet he was tardy. >> Oh yeah. [laughter] [snorts] >> And sweaty probably >> probably go to jail now. >> No good for you. >> All right. Any other questions on transportation? All right. 2900. This is your benefit section. Um we're increasing at 161,000. This does include your health benefits and your estimated increase of 15,000 as well as your dental
161insurance for 5 thou not 5,000 5%. Um this does not include benefits for any added FTEES or hours. So we added five additional days those benefits are not included meaning the fringe benefits the FICA retirement any added FTEES again those benefits are not attributed to >> any questions on that >> this could change >> but we don't but we don't have it >> this will change >> this will this section will change because we do not have a rate from our health insurance so you will 100% >> I hope 100%. Anyway, I hope my estimation is not correct >> for once in my life. >> So, when you said it doesn't include benefits for added FDES, the only things we're talking about is a paraprofessional and the five days for the nurse. >> Um the
162and um no, we actually pair professional, the custodian, and the five additional days. Those two things. >> Okay. All right. And again, special ed wouldn't default to the positive because it's based on student need. >> Correct. So you wouldn't have a spare parah because you no longer need >> just like we can't cut a parah if it's a need. Right. >> So it really goes both ways. >> Yeah. >> All right. [snorts] Um the next section is um 5221 which is your food service. We are decreasing that by 7,669. This um covers any unanticipated costs that the food service budget program can't cover. Um most of the time, well, I shouldn't say most time. Um over the last couple years, it's really been covering mostly any uncollected debt. Um Deerfield and a couple other districts
163within our SAU have had some surplus in their fund balance that has been able to cover some of the shortfalls. um that is going to at some point come to an end. Um you know a lot of the surplus that has remained has really come from the years of COVID because we received additional funding during that time. Um but that is starting to dwindle. So um we won't be able to offset that budget you know as much as we have been over the last few years. [clears throat] The next section is your 5251 5252. This again is your um capital reserves and expendable trust. Those will come light later. And then your 5400 and your 5401. This is your total grant and your total cost of your food service program. These are amounts that are
164outside of fund one outside of your operating but we have to include it in your total operating cost. So they are the last two lines in your budget um that have been included so that we go on total appropriation. >> But these will be offset. >> These are 100% offset by revenue. So if I say that we are budgeting $500,000 for grants um but we only bring in $450,000. We only spend 450,000. It nets to zero. [snorts] Same thing with the food service program. If you say the food service program is going to cost 500,000, um the revenue comes in, it it has to net zero. The difference in that one is is you're going to see that one in the section above in that 5221. If there's a shortfall, your operating budget has to
165cover it. Whereas the grants, it doesn't because it nets to zero. >> And the revenue for food service is grants and lunch. >> Um it no, not grants. state state and federal funding. >> Okay. >> So, not necessarily. >> Got it. >> And and then the lunch regular lunch program um cost that we that we to the students that the parents >> and then some districts do catering. So, they receive some like non-program revenue, things like that. Meaning they like for instance, not that kind of catering. Like for instance, we have one district that makes cookies for the holidays. They sell them. They send it out to the SAU. People order them. It brings them in nonprogrammer. >> Really good cookies. >> They are very They're like melt in your mouth like offered to buy
166them. I would >> love [laughter] They're like filled with some like raspberry filling. I think they're amazing. >> Probably shouldn't talk about food. None of us have eaten. Um, all right. So that's all I have in regards to summaries. On the very back on the very back page in the last next two pages, I've included some charts. Some of these charts you've seen, I did them last year. Um so really focusing on what the budget drivers are. Um what areas are causing increases or decreases. [clears throat] And then on the very bottom of page six, I've broken out what each individual program is costing and what percentage of that budget is attributed to that as well as what the change is per program and what the percentage is attributed to the change. And then on
167the very back I also which I haven't done this in the past but I thought um because [clears throat] um we have seen we've been able to capture some savings within the operating budget this year I really wanted to focus on some of those. Um so I put together a chart that shows the areas that we've captured some savings. So special placements and summer services about $100,000 of savings for this that we're we're [cough] looking for this year. Special education transportation's down 222,000. Co-curriculars with uh program alignments for what they believe they're going to need for next year. Um there's a savings of 16,000 a little more than 16,000. The modular is savings of 32,000. And then food service transfer um 7600. And then I put in here the capital and expense [cough] trust. >>
168[snorts] >> That's really not a savings, but because it is a decrease in the budget, I wanted to put it in here just to kind of put it out in the front to remind you >> that while it looks like a savings, it's really potentially will not be unless you don't have any. >> Any questions? >> I know that's a lot to absorb, a lot of information. >> [clears throat] >> I welcome feedback on this method comparative to what I've done in the past too. Or if there's something else you would prefer to see, >> you know, for this chart, >> which one? >> Um, with the budget drivers. >> Yeah, >> I would love to see like staff um salaries and benefits separately instead of being lumped into building operations and overhead. Sure. >>
169Because I think >> I mean that it might be the majority of this. >> It will be. >> Yeah. >> But I think that makes it slightly more clear that because to me it sort of seems like we're [snorts] increasing the budget >> for the building. Yeah. Right. >> I I agree with that. I agree with that. So I certainly can break that up. >> It it is a little deceiving in nature looking at it. I don't want your community to think that we're putting half a million dollars into your building. >> Exactly. >> Well, we would love to do so, >> right? >> Correct. I would love that. >> Um but yeah, just >> sure. Absolutely. Thank you for that. >> Amber, where in the um in the budget? Yeah. Where would I find
170the charge um that we pay the SAU? >> So that's on page 30. That's the district assessment. That's that page. >> Oh, it's here. Okay. But there is a line in the bud. >> Oh, in the veggie. That's what I was looking for. >> It's the 2300 line. >> Um, so it should be um it will be on page uh page 14 and the very last line on page 14. >> Oh, district share. You know, I was looking and looking and looking. I couldn't find it. And there it is. Boom. >> Okay. Thanks. >> Hey, no problem. [laughter] >> Just wanted to feel stupid. That's awesome. This is a lot of information and a lot of lines. One of the reasons why I kind of steered away from, you know, listing out lines and increases,
171I just feel like it's really overwhelming even given the presentation of of listing the lines in the budgets. I just felt like even for myself, it [snorts] was a lot. >> Well, this gives usually gives you what you're looking for because you want to know what the bottom line is for each of the the areas, the account codes. >> Yeah. I mean, to me, the actual budget lines are fairly self-explanatory. If you're looking for a specific process within here, you can figure it out. But I think the overview is very helpful. >> Well, and I also I looked at it from a different perspective. I looked at it a perspective of [clears throat] a community member. Like we, you know, live and breathe this every day, right? Or I know I do. >> And all
172of you have become, you know, I memorized nearly >> right but to somebody that doesn't it's like foreign language to some part. So I thought let's capture more of a summarize each of these so that they can understand the why and not just look at all these numbers that are just floating on a page. >> Yeah. I compared it to Cantonese earlier. >> Yeah. It's learnable [laughter] >> but it takes some time and dedication. >> Right. And my hope is that somebody can pick up this and say, I got an understanding of what's in here, >> right? >> Whereas I feel like if they pick up this, >> unless they've been part of the discussion or have listened to the discussion, all they're seeing is plus and minuses, >> not is this packet published along
173with this? >> This will Lexi is going to republish this tomorrow because it [snorts] came in at a later time. So this will go out if it's not already out in the public will go out tomorrow with any other supplementary. >> Yeah, special ed. >> I had several budgets this week. So it took me this process took me >> a lot longer than my typical one, which I'm fine with because I I feel like this is more helpful. Um but that's why it came in a little >> That's fine. Yeah, we've been trying to keep up with anything we do additional. We do an addendum packet the next day and make sure it goes out. I emailed just about this earlier, but we typically have all the budget stuff in a separate folder on the
174SAU website. >> Yep. I had to update it today. >> Yes. So, that would that if you're looking for this and this, it should be in the packet and also in the budget and financial folder. >> Um, let's see. We'll have all of the districts updated that we have for tomorrow, including [snorts] >> Thank you for that. It's where I find stuff. [laughter] >> Well, that's funny because I I would I don't ever look at that because I'm not that's not where I find my materials. So, it's helpful if there is something missing that you're used to seeing to say something. >> Yeah. >> So, the next version that you get um will be in the format that you're used to seeing in previous years where I'll list the line number and the change that's
175occurred so you know where now the budget has changed. Okay. [clears throat] Um, does anyone have anything they want to discuss tonight? I personally plan to go through this whole thing with a fine tooth comb in the next, you know, in the two weeks between these meetings. Um, but if anyone wants to chat about I think now we certainly can. Um, if anyone has questions, I would I would say you should ask them now because we have the experts here tonight. >> And even if you have some later, you can email Kendra and then Kendra will email Jess, let me know. >> You can email [laughter] will get to me and I will get you an answer or will get you an answer to that question. >> Yeah, >> certainly do not hold back. It's
176we we really there there's never such a thing as too many questions. I want you to understand the why. The why is super important. >> Um so please ask I'd rather somebody be informed than to >> Yes. >> Okay. Anything else? Do you guys have anything for tonight for the lecture? >> [laughter] >> That's what happens. >> Okay. Well, thank you both so much numbers tonight. [laughter] >> Numbers, different fiscal years. >> Thank you both so much. Very helpful. >> [applause] [laughter] >> Well, I know it's an extraordinary amount of work to do the to do the charts and the explanatory things aside from, of course, just creating the budget. So, I appreciate the time that >> Yeah, no, no problem. Like I said, each year I try to make it a little bit hopefully
177better. >> You jazz it up. >> We try to jazz it up and find as much information. Well, we try to learn based on last year's experiences. So, if if the community was asking specific questions, if you guys were asking specific questions, we try to make sure to include that. So, we're taking that feedback and doing better every time. So, >> and you're estim there are some documents that aren't in here. Um, like your tax impact's not in here yet and your re estimated revenue is not in here yet. Uh, the reason being is I can't do the tax impact without the estimated revenue and I can't complete the estimated revenue because we have not received adequacy numbers for next year. So we usually receive that the beginning of November. So we should be receiving
178that any day now um for finalized or their draft for the budget session anyway. Um once I get that so I should have that in the documents for your next meeting. Um so I'll also have a tax impact at that same time um as well. And then I think what I will also do is I will also drop in that packet that adequacy aid breakdown that I did that was a little bit different um because I feel likeformational [clears throat] um it would be for the current adequacy aid not next time because I don't think I'll have time to gear it towards the estimated revenue but I do want to remind you of the changes that happened in the last or the current budget session um because those could happen again in the next um
179but I won't have enough information to really create the same chart because I won't have that second part until next fall. >> Awesome. Thank you so much. >> Are they good to go? >> You guys are dismissed. >> You're welcome to sit. >> But don't um Okay. Do we want to tackle any of these things quick? I think we could tackle some of them school boards quickly just to get it off the agenda. So, um I know Missy and Dance were up here at the last meeting. We did review the draft goals and we [clears throat] added a few more. Um this looks a little bit daunting. There's a lot of goals on here, but we added um let me see. We added two C and D and then I changed three. Wait, you say
1803B or 3B? 3. >> I have D. >> Well, oh, these are the new ones. Those are the old we don't know if anyone has additional thoughts or if [clears throat] we want to approve them. 2026 goals >> for the school board. >> I will second. Any discussion? >> Basically, we were trying to add in um evaluations superintendent and >> Canon wanted the fiscally responsible transparent budget which obviously we all agree with. >> Yeah, that was on there. The only thing that I added to that was >> oh to try and get it voted right to try and >> earn the confidence and approval of voters >> to basically try to get voted in. >> Yeah. >> And then the plan >> the strategic plan which was an idea that came through from the NHSBA
181representative who was here encouraged us to create a strategic plan. >> Um but otherwise any other discussion? I do I don't know if we um talk about it but one of the things they also mentioned [clears throat] when I went to the schoolboard association was about creating norms. >> Oh and I know that we used to do that um when I was here and we had our um critical friends groups to be able to create norms. So there were things like um you know agree to be present to listen. I mean, I go I can go over that later that's written out, but I thought I don't know if we want to make that a goal or is that something we want to talk about, but >> we could add it to an agenda. I
182don't know if it needs to be a goal. >> They did things Well, it's really nice because some school boards had like they narrowed it down to three [clears throat] and they had them on their agenda. >> Oh. >> And or and then some of them just stated them at the beginning of every meeting. >> Usually if you have norms, you do it at every meeting. you remind them of the norms before you proceed. >> So like some of the things they said were um like work together and be collaborative, assume good intentions. That's always a good one instead of thinking somebody's trying to do something bad. >> Be present and prepared for the meeting. Challenge the issue, not the person. Be respectful. >> Uh resolve the issues in the meeting, not the parking lot.
183Have fun >> that we would need to [laughter] I actually said um we actually got kind of, you know, a complaint because we had too much fun. we were not being professional, >> but I said, "But we don't really agree with that." So, um, >> but [snorts] anyway, those were some of the things, but one of the things they suggested is that you could have [clears throat] a summer retreat >> and then or do it after the board changes too >> and have a retreat and just like kind of hash that out. And then they mentioned too that um like this the might also have norms that they use at their meetings just to try to then merge and make sure they're same. I don't I don't know. But okay, I just I'm throwing that
184out there, but we don't need to make it a goal because >> I think we should. Yeah. No, I think it's a good idea and I don't I think it's I think it would be awesome to put on the agenda. I think we could probably resolve it in a in a meeting. >> Okay. Well, I think it was a wonderful idea. Put all that down there. >> Can we make a note? >> I made a note. Okay. >> All right. So, I did make a motion. It was seconded. >> Yes. All right. >> Uh, any further discussion? >> All right. All in favor of approving the 2526 school board goals. >> I >> 4 Z. >> Do we want to do your goals through? >> Sure. >> Y. >> So I added those to the
185drive. Um I did go through after being able to digest it with you guys and the Pemrook board as well. Um and amended some of the language in my goals just to make it more clear. And I also took your feedback. Ellen in regards to the climate data um trends for initiatives to improve climate in school building and then there was one other thing you had asked me to add in here maybe audits. >> Yes. Um, so I did take that feedback and added those as objectives under goal number four, resource management that fell into that kind of fiscal and personnel resources within the district. >> I think we also wanted to make sure that the staff were aware policies that >> Oh, that's what it was. Yes. Yep. I did add that in. >>
186Okay. Any other comments about superintendent goals? We all have a lot of goals ahead of us, it seems. Um, all right. I'll make a motion to approve the superintendent. >> Any other discussion? Yep. Um, no. All right. All in favor? I >> I am going to push for delegate review if that's okay with you. >> Okay. Next meeting. [clears throat] >> Unless there's anything pressing. Um, I think for board reports, we will just do the principal report unless anyone else is dying to >> I just wanted to mention one thing in CRB if you want. I just wanted to mention that um we had a great meeting. I I asked a ton of questions because I had the budget in mind [laughter] and um I just I know that one of the things that we
187we've kind of talked about every once more or maybe I've been concerned too is about the amount of um uh technology subscriptions that we have. But I have to say a lot of that came up at the meeting and I even saw some examples of stuff afterwards and how it's being used and I was I really was happy with what I heard and I it became very clear to me that they're used quite a bit and that they're um a real good um >> resource for the for the teachers. Yeah. >> And which curriculum or >> this would have been math literacy and science. Um, and they even mentioned a lot of teachers mentioned the um Excel for social studies is great, too. I didn't see that one. I didn't see the signs. So, I
188was I was very impressed. But that was just I just I wanted to just bring that up because of the budget because I always kind of look at that and I'm like, do we really need that? Do we really need all that stuff? And part of it is probably because I didn't use it. I wasn't here when using it. But having seen it and like Kira showed me the science stuff, I was like, "Oh, that's really cool." So, um, I thought it was really good and worthwhile. So, I just wanted to make that comment. >> Did you have something that you wanted to say? >> Yeah, I just wanted to touch base on the there's been discussion around the average salary. I felt like it was felt pushed into the budget and I just wanted
189to make sure that um I know um Ellen and [clears throat] I were going back and forth around the teacher salary things because the data that was presented >> for the state numbers last year is wrong. Yes. Um, and I don't know. >> I did the math and I knew it. >> Did you find out why? I was going to do the math and then I thought I'll just use the state website. >> Yes. And um, to be honest, it was an error on our end of who the person inputting the data um, misread the directions from the department of ed and included things that they weren't necessarily supposed to put in. >> The whole SAU is [clears throat] wrong. >> Correct. >> Okay. So the whole entire SAU is wrong because the person that
190did the numbers last year inputed them incorrectly. Okay. >> And unfortunately nobody caught that error until it was too late and we passed the window where we can make corrections. Um so I have met with my admin assistant um a couple of times now to make sure that we are doing it correctly. Um I went through and verified them twice. [laughter] Um she's gone through to verify. We had um HR double check things. Um so we we have we are confident in the numbers we're putting forward this year to be accurate and they are way more in a line to the trend. Um so you know >> that's great to know because I mean we had a public comment where someone came and said we they're way above the state average. So you know >>
191which from the data presented yes I like that like but the data is wrong. So, it's really good to know. All right. Great. Thank you for doing that. I know it's a lot of work. >> And we did put in a petition with from the to the Department of Ed to see if we could go back and correct them, but they said no because that there was a window to correct those and we didn't get it in by that. >> So, there'll be this big drop the next year. That's all. Yeah. Okay. >> Guess they got a lot of merit increases that year. >> Okay. So, I wish this will be in the updated agenda packet if people wanted to see it. Or is it in the budget packet? >> It's not in the budget
192packet. I I mean not the budget packet. >> I think it's just good information if people come and say, "Hey, we see that deer because it had it was like 82,000 salary, >> which is not I looked at the roster and I was like there's like two teachers made, >> right? So I think that that and maybe that'll even come up when you do the budget and the budget committee, >> but you but you'll have this information." So, >> so I will, yes, I'm going to have um Lexi add this to the addendum packet tomorrow. Um, and I also expanded on the school districts to cover like our more of our catchment area because I know you had a couple in there. So, I I expanded to put just a couple more in there that
193are close proximity of our SAU. So, yeah. >> Um, just so people could see. >> Yeah. Cool. >> So, >> great. >> All right. [snorts] So, will we do the rest of the reports the next >> Yeah. meeting? >> Unless there's something really vital that we need to know about tonight, I would say. Were you going to have Miss Wy? >> Yes. >> I would like to do a princip. >> It was just at executive board when we moved the budget forward and the only thing that we changed that I can remember correct because was that um Amber did put in or we had to vote to increase um the percentage for insurance. >> Yes. And the reason I bring that up is because there was a comment >> that was [snorts] made online that
194Kendra and I had increased the SAU budget more. >> And so I want a clarification that we did not increase the budget more because we wanted to add more things. It was that um >> Amber did not have the percentage rates for insurance. So that was >> why >> right >> it was a better estimation that it will be 12 to 15%. >> We increase it to 12%. [clears throat] >> So it wasn't that we decided to add a lot more to the budget which is how I read the comment because nothing was mentioned. I we I also did make a motion which might be confusing to people to decrease the amount of reserves that were being used to offset the bottom line of the SAU budget. Mhm. >> So we we there was the
195assessment from school care that we have to pay for for our districts but also for the SAU and in order to pay for it we were using reserves which are generally designated for particular categories. Um, so those were all reduced. I think most were reduced um in the amount that we were reserving. And my intention was to not use any money to offset the bottom line of the budget and to reserve all of our reserved funds that weren't being used for school care in case there are unexpected costs. So, we could spend $25,000 to decrease the bottom line of the fund one budget or we could keep that in case health insurance is goes up by 15% instead of 12%. Or whatever. So, if anyone is confused about that, happy to explain. >> Okay. All
196right. Principal report. >> Thank you. Um, this covers October 2nd through November. Today's the 5th. >> Yes. foot six. But um so our fall sports update, our fall sports teams had a great season. Cross country completed uh competed strongly throughout the season. [clears throat] Volleyball team wrapped up their a successful season. Narrowly I would mess up that word. I should I kept trying to like narrow narrowly please. >> Don't think about it. Missing the playoffs by just one game. but we were honored to host the JV playoffs um here at Deerfield Community School. So, many thanks to all who made that possible and all the coaches that have been involved in all these fall sports. Our soccer team, the boys, finished uh the season with a few solid wins. >> Uhhuh. I think they were
197four. I think was the reason there were four, which is >> four more than last year. >> Yes, exactly. when they ever told me that they won and I it was their first game that they won, I'm like this season though, they're like no for ever and ever. [laughter] Uh but the girls um and coaches congratulations to both of them. That team advanced to the championship game against uh they did come up short, but we are so proud of them for doing that. On Wednesday, October 8th, Mrs. Chase and Miss Py, our two art teachers attended the arts bridges meeting at CBNA. So co- brown um every I think pretty much every month or every other something like that has bridges meetings. So uh sending towns of eighth grade teachers go to coound and meet
198with the English department and the art department and the math department and the science department just to see what kinds of things we're they're doing there that maybe we're falling short on here. Um and they we are able to highlight the things that we're sending our kids uh to co-ound with. Um, so that's an exciting opportunity for our teachers to go and meet with some of the co-bround teachers uh in their field of study. On Friday, October 10th, we had our professional day for all staff. So certified and non-certified staff were in the building. We began the day with a session on building a culture of reading here at Deerfield Community School and what that looks like. Grades span breakouts reviewed and discussed universal literacy uh instructional practices at the tier one level. Uh after
199regrouping as a step to share key takeaways, teachers participated in targeted work sessions. Um they also had team time. The science curriculum committee met um individually. Uh some teachers, the K to four teachers met with our math specialists to do math empowered and our math our um fifth through eighth grade math teachers met with um our um other math specialists to talk about math accommodations and work on things um in of that nature. Our par educators uh stayed with us first thing in the morning, but then had the opportunity to meet with um our middle school case manager, Gabby Drown, for a day in the life simulation, which was designed to help staff experience what it might feel like to have an educational disability. Uh she did all kinds of activities. Did Neil do that
200as well? >> I did together. >> It was both of them. So I so I'll add her name to this um so that she also gets credit. Uh Danielle Morris was also involved with that. Um, we enjoyed a delicious croctober fastest pot luck lech and ended the afternoon viewing the signs of suicide which uh is initial SOS which was provided by Connor's climb. Uh, so our staff uh met wherever they were comfortable. If they wanted to watch it by themselves, they could. If they wanted to watch it with their team, they could. [clears throat] If they wanted to just watch it with a partner. Um, but we spent the afternoon um, watching that and that's just looking for signs of suicide and preventative measures as well. Um it was a hard day. There were some
201people that um this was highly affects them. So we tried to be very sensitive about that. A big thank you to nurse Bonnie for organizing the flu staff uh the flu shot clinic. Uh we ended up having to use Raymond Hannerford. We had been going with uh write aid but there's no more right aids in the in the gone. So Raymond Hanner technicians were here and about 43 staff members participated in getting their flu shots. Um on Wednesday, October 15th, we had SA leadership at Epsom. And Thursday, our fourth graders went on a field trip to Strawberry Bank. Monday, October 20th, um Ellen had mentioned we had our curriculum review board. We can um uh we'll report out on that the next time it's on the agenda. Tuesday, October 21st, Chris Koops installed our second
202AED, so the defiill machines. So, we have one right by the entrance when you walk in the main door. Um and uh he installed another one down by the cafeteria as you go out those cap doors to the cafeteria. So in the back of the building as well, which is both are really close to the gym, too. Um DCS would like to thank the Roberts family and focus for their generous donations towards this purchase of a second EED. Um and um it was installed on Robert's birthday. So >> yeah. So, and and Ernie, ironically, was there the next day and for a fire journal and so we made sure that he was aware that we remember Rose. I didn't know Rose, but I know her story. So, um on Tuesday, our eighth graders tooured Conquer
203High School and Peprook Academy. Um they uh their high school choice forms I had mentioned earlier are due on Friday, November 14th. Deerfield family night will be held at both Conquered High School and PA in the upcoming weeks. Um our students are actually tonight they were invited to tour conquered High School meet administration and PA is going to um as headmaster Hamilton mentioned um next Monday, November 10th, they are invited to come and tour and meet uh some staff members over there. Cole Brown is hosting their own group tours through November 5th, which was um I think today was the last one. Tuesday, our assistant fire chief uh Debiansky visit our kindergarters for fire safety month, brought a fire truck and everything. It was an exciting afternoon for them. Wednesday, October 22nd, uh thank you
204to the Lions Club. They conducted the kids site screenings at DCS, the first time we've done this. They come in with a machine. There were a couple members of the Lions Club and they take a picture of the kids and um there were about 220 students participated which was for them the largest group of participation and it was um because it was our first time. Um it was a good turnout. We it's an optin program so parent parent parents and guardians have to actually send the permission form back for them to be able to have this done. And about 11 students were referred to complete a um they had gotten a message in uh sent home that they should have a complete eye exam. Um so that was very helpful to have them in and
205they're looking forward to coming back next year. >> Is that different from the screening that nurse Bonnie does? >> So nurse Bonnie is Yeah, she's doing with everybody. It is different. you get different um uh I don't know much as much different information but the alliance club is a very thorough >> um and nurse Bonnie does um more of the hearing um and if students didn't get the vision then they from Lions Club get the vision from her um later that day October 22nd I met with Lucinda Baron I apologize if I'm saying her name incorrectly I I um Lucinda is u from the Deerfield Historic Society So, she came over and took possession of the time capsule. Uh, so I have a note here from her. She um has inventoried all of the items
206that were in the uh um very f it was fascinating when I was going through it. So, everything has been inventoried. She has it at the historical society. There is a couple of um things going on right now at the historical society. So, she thinks probably early spring she will um develop the um time capsule [clears throat] over there. So, um I have a couple of flyers if you're interested. Um it seems like uh she's she was thrilled to take uh over the the time capsule and she'll spread the word to because several people have reached out and they're like, "Well, we'd like to have Well, there's a letter in there. Can I take it?" So, it's all going to be going to be on there. Um on Friday, October 24th, our fourth graders took
207a field trip to Squam Lake and then our newly elected Deerfield House of Representatives. If you remember correctly, Mr. McCabe brought a few of them um to a school meeting last year. So, congratulations. We have um se three sixth graders, three seventh graders, and three eighth graders with their names uh right there. Sophia, Sam, and Annette in sixth grade, Dior, Emma, and Nor in seventh grade, and Elizabeth, Anie, and Paige in eighth grade are our Deerfield House of Representatives. >> Sam, a boy or a girl? Uh, sixth grade Sam. Oh, boy. Thank you. >> He's the only boy. >> Very female. >> For us, right? Every leaders, every group of girl leadership. >> Yes. Love it. >> Yeah. Yeah. Yeah. Yeah. Um, that's a good question. I didn't even notice that, Ellen. Thanks for pointing
208that out. Uh, Tuesday, October 28th, our third graders took a a field trip to Great Bay. and Wednesday, October 29th. A big thank you to our student, staff, PTO community members, and everyone who donated um or volunteered to make um it a success. Um >> I know. I'm just looking at I'm like, what was that? Thank you. Was that Oh, 59. >> Jeepers creepers. Sorry about that. I'll fix that as well. Um and um last week uh we had our parent teacher conferences Wednesday yesterday. Yep. Yep. Last week our teachers were given some time to prep for that. I always try to give them time um on PD Wednesday to prep for parent teacher conferences. We have report cards coming up. So they'll have some team time to be able to prep for that. Um
209and then Friday, October 31st was our monthly all school meeting. Seventh graders hosted kindergarten through fourth grade shared. Um it was a great time. We did it at the end of the day. We did an afternoon meeting. We often do it in the morning, but because it was Halloween, we decided to do an afternoon meeting. And this week we have our Scholastic Bookf Fair. Yesterday was parent teacher conferences. And looking ahead on Monday, November 10th will be our annual Veterans Day breakfast at 8:30 and our assembly will be at 9:30. Sixth graders always um traditionally have done the decorations in the past. Our seventh graders will host the breakfast and our eighth graders are running the assembly. So, they're all in the process of um getting that done. We are thrilled to have that back
210in our and we've had more and more I think last year we had about 60some veterans who came and um we expect it to probably be a little bit more this year. Um and our students who have veterans come get to go down. Last year we said let them go down there breakfast and kind of ran out of food and so >> tell them they can't eat. [laughter] So this year we're going to wait let the veterans have their breakfast first and then go get their the students and bring them down to the cafeteria so they can enjoy with um whoever their veteran is that they visit. >> Great. >> So yeah. Awesome. >> Thank you. >> Thanks so much. >> Okay. Um we will do there's the new monthly expenditure report um that was
211in the packets. I don't know if people have questions concerns about that. I don't know that they're going to be reviewing that at NBC during budget season. >> I don't think so at this point. They're kind of right into the whole town stuff. It doesn't make sense to be reviewing that. >> You're going to be starting the budget process anyway real [snorts] soon and we're not meeting we're not meeting for two weeks. >> Oh, >> because it's Vet. >> Um so if there's questions about that um >> just reach out. >> I'll bring it if they really want it. you can run it off. >> Um, and then if if board members here have questions, uh, email me or address or bring it to another meeting. We can talk about it. >> Um, policies. >>
212We could probably do some real quick. I'm going to let you talk because you >> um I do have the minutes for our last meeting that we have. There are minutes in here or whatever from our first meeting. Um, my computer went and so I haven't been able to send them to you. Do I just send them to you, Jess? >> Yeah, >> the minutes. Okay. Yeah. So, that you will get them. They're written. Ellen has them here, but >> Yeah. Then I'll just throw them into the drive. >> Great. Thank you. Even with glasses. [laughter] So um when we looked at um BBA, BBAA, DFA and then the JJ and JJ are but there were no nobody made any additional comments to us for the BBA, DBA and DFA. So, we think the approval
213of those they could be approved with the DFA though, it's contingent on the removal of Cindy Tomlson's name as the school district treasurer >> and replaced by our new school. >> I don't think we even need to name someone. >> She was in there. >> So, >> yeah, you could choose to generalize it and say it generalized. Okay. So otherwise we say those three could be approved. >> I will make a motion to approve BBAA, BBA, and DFA >> with the change to DFA. >> I'll second. >> Okay. Any discussion? All right. All in favor of approving those three policies. Hi. >> And then the JJ, um, Kendra had sent us some edits to it, so we felt like we should discuss those edits before >> and we had something in it, too. Like there
214was a line. >> Um, >> I think we looked >> Yeah, we looked it up. We looked it up. Um, it was you referenced an RSA. Um, oh, we were wondering about, you know, you came up with the the number >> and then we >> that you would say and we found it. We realized that's probably why you did it. We just want to make sure. >> Yeah. >> But it was also something about what was it about. >> I would just I would recommend moving it to a third ring just because um >> everybody can read the changes. the state's going to be putting out a an advisory >> regarding this policy um because there's a there's a masswide misunderstanding of the difference between homeschooling and EFA and how different those tracks are because
215once you accept EFA funds, you get put into a different category of education. You no longer qualify for the same rights that homeschoolers qualify for. So I actually put a guidance document in the drive for you guys to review that will supplement that policy. I added it to the policy folder for you guys to look at. Okay. >> Um and the state will be coming out with another um more formal guidance document regarding the different track of EFA. So there's there's public charter, there's private, there's homeschool, and then there's EFA. There's they are different. There's four different tracks >> and and EFA private is still different than private. So like if you private school students also have the right to access things but not if they're accepting EFA. >> Correct. Anytime you accept EFA funds,
216it puts you into a totally different category, >> right, >> than any of the other groups. >> Yes. So >> yeah, I would love to see the guidance document. >> Yep. >> This one coming. There's one this one coming. Yeah, there's an advisory document in the drive, but then there's the the actual um like memo that the state's [clears throat] going to be putting out >> because I like I tried to explain it in the policy, but I'm sure there's better language somewhere, >> right? And there and what we might even end up doing is the have a policy for homeschooled and just say people with that are exempted see and then make a different policy for EFA students of wanting to use, you know, take classes here. And this may be a policy that
217you end up doing four readings on just because of the amount of edits that may >> I also think I mean just as an aside there's not like a super great way I don't think to check to see if someone is receiving EFA. So I think we would have to I would like to see us add some sort of attestation if someone is seeking to attend courses here or whatever whether or not they have applied for or are currently receiving EFA funds but I don't know how people >> so we should move the just move this one forward for another reading. move it forward >> and then we can >> and there's also I mean reasonable minds can differ about um if we want to charge anything at all if so [clears throat] what we
218want to charge and if we want to charge anything for um extracurriculars >> right you had you didn't do anything >> I didn't do anything about >> extra for younger grades you only had it for seventh and eighth >> I had it mirroring the homeschool um percentage of ADM that we receive for homeschool students, but it's only for seventh and eighth graders. >> Yeah, that's what that was our question because you only had it for seventh and >> but like we could decide we want to charge K through eight >> students receiving EFA funds a certain amount of money per course. >> Okay. >> You could decide that. >> Sounds as we really need a bigger discussion about this and everybody needs to read the guidance and the policy and then we can have a
219[clears throat] >> discussion. Okay. Um, okay. Yeah. You may need like an actual like work session. >> Yes. >> Yeah. >> Um, do we want to do anything about these first readings? >> No. I threw those in there because um, one, the JFAB, we actually are required to do an update on that policy because it impacts our grant funding. >> No, not tonight. It just had to be on the docket for consideration no later than this meeting. So, um that'll just need to go through like the process, but there's some there have been updates to the laws regarding those things which impact um that policy. So, we had to do some updates. And then DN uh you guys didn't have a policy for and this is really in regards to anytime we have um equipment,
220curriculum, books, anything like that, and we no longer need those things. You really should have a policy on how you're going to dispose of that. Whether it's donation, whether it's selling, whether >> this question has come up, so we definitely do need a policy about it. >> Yeah. Cool. >> So, just put that on there. So, I didn't forget about it. >> Yeah. >> All right. Okie dokie. So, we got some of them off the list. That's good. All right. Anyone from here for public comments? >> No. Okay. I will make a motion to go into non-public session pursuant to NH RSA 91-8 3 section 2 subsection L second. >> Okay. Roll call. >> Yes. >> All right. Thank you. [laughter] >> Sorry. Complete.